HomeMy WebLinkAbout01-28-2013 __ __ _
. Planning and Community
',�C�TF -�-'''''�A�`"'�' Development
�� ` r , January 28, 2013 - 5:00 PM
wnsttiNCtoN Annex Conference Room 2
MINUTES
l. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex
Conference Room No. 2 located on the second floor of One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Nancy Backus; Vice-ChairJohn Holman, and MemberLargo
Wales were present. Also present were Mayor Pete Lewis, Planning
and Development Director Kevin Snyder, Financial Planning Manager
Martin Ghaw, Financial Services Manager Rhonda Ewing,Solid Waste
and Recycling SupervisorJoan Nelson, Assistant City Attorney Steve.
Gross, Project Engineer Ryan Vondrak, Economic Development
Manager poug Lein, Planning Manage.r Elizabeth
Chamberlain, Developmenf Services Manager Jeff Tate and Planning
Secretary Tina Kriss.
Members of the public present included: Scott Pondeleck and Robert
Whale of the Auburn Reporter.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - January 14, 2013 (Snyder)
Approval of minutes.
Vice-Chair Holman moved and Member Wales seconded to approve
the Planning and Community DeVelopment Committee meeting
minutes for January 14, 2013 as written.
Motion Carried Unanimously. 3-0
III. ACTION
A. Public Works Project No. CP0616 (Vondrak)
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Project Engineer Ryan Vondrak reviewed Public Works Project No.
CP0616. Three pedestrian kiosks will be constructed downtown to
enhance the pedestrian experience. Construction is anticipated to
begin in March 2013 and be completed by May 2013. Staff is
requesting Commiftee recommend City Council award Contract No.
12-21 to West Coast Signal.on their low bid of$79,427.00 for Project
No. CP0616 Downtown Pedestrian Kiosks.
Committee and staff reviewed the locations of the proposed kiosks
and discussed the funding options for the remaining kiosks to be
constructed. Committee expressed their support in making the
downtown more pedestrian iriendly by installing the kiosks and
requested the item be added to the matrix for future discussion on
funding to install the remaining six kiosks.
Vice Chair Holman moved and Member Wales seconded to
recommend that City Council award Contract No. 12-21 to West Coast
Signal on their low bid of$79,427.00.
Motion Carried Unanimously.3-0
IV. DISCUSSION ITEMS
A. Resolution No. 4894 (Coleman)
Financial Planning Manager Martin Chaw reviewed Resolution No.
4894, authorizing the City of Au6urn to'impose a sales and use tax as
authorized by RCW 82.14.415as a credit against state sales and use
tax, relating to annexations. This is an annual tax credit for up to 10
years. This will be the sixfh yea�that the City of Aubum has asked the
State for the sales tax credit. The last year for the City to applyfior the
tax credit will be 2017: �
;
�th no questions for staff Committee determined they would take
action on Resolution No. 4894 anii Orclinance No. 6446.
Member Wales moved and Vice-Chair Holman seconded to
recommend City Council adopt Resolution No. 4894 and Ordinance.
No. 6445.
Motion Carried Unanimously. 3-0
B. Ordinance No. 6446 (Coleman)
This item was previously moved to action under Resolution No. 4894
above.
C. King County Solid Waste Interlocal Agreement (Coleman)
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Mayor Lewis explained that for the;past seven months a subset of
Sound Cities, which includes the City of Auburn, has been working to
negotiate and review the amended and restated King County Solid
1Na"ste Interlocal Agreement (ILA). Solid Waste and Recycling
Supervisor Joan Nelson reported that King County has asked the City
to approve the ILA by April 3Q 2013 in order for King County to move
forward with financing. Assistant City Attorney Steve Gross has been
negotiating with King Counry on several issues within the agreement
and is now recommeding the City move forward with the ILA that
extends the City's partne�sFiip with'.King County through 2040.
Committee and staff discussed the environmental liability of the City
and altematives for the�City's disposal of waste. A4 this time, there are
no other financially feasible altematives. This agreement provides
environmental liability protection for the Ci4y as part of the
agreement. Vice-ChairHolman expressed his concerns in entering
into an agreement and accepting bonded indebtedness that lives
beyond the projected closure ofithe Cedar Hills Landfill. Assistant City
Attorney Steven Gross explained that the City does not currently have
an alternative for disposal of the City's solid waste and through the
agreement King County is making provisions for the City's
environmental liability. The ILA also includes language describing the
parties' intent to enter into negotiations to extend the ILA before Cedar
Hills closes, part of the Cedar Hills post-closure solution.
Mayor Lewis stated the City has been in negotiations with King County
for months and believes this ILA is the best altemative possible for the
City and citizens of Auburn.
D. Ordinance No. 6341 - Current Fee Deferral Program (Tate)
Development Services Manager Jeff Tate reported that the current fee
deferral program adopted through Auburn City Council Ordinance No.
6341 on March 21, 2011 became effective April 4, 2011. The
Ordinance allows an applicant to defer payment of impact fees and
system development charges for residential and non-residential
development from the time of permit issuance to either certificate of
occupancy or closing on the sale of a property. No deferral payment is
deferred longer than 18 months from the date of permit issuance. On
April 4, 2013 Ordinance No. 6341 will expire.
Mr. Tate stated the feedback from the customers who utilize the
program has been very positive; seeing Auburn as a partner wanting
to work with developers to prbvide options.
Committee and staff discussed the current format of the fee deferral
program and the use of the recorded covenant which appears on a
title report as a debt, reducing access to fhe amount of credit for some
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of the developers through their lenders. Staff explained the City would
need to assume more risk if the cuRent format is changed; it was
de4ermined by the Commiftee thaf#he current format is the best option
to minimize the City's liability and risk.
Committee expressed support of the program and encouraged
adopting the program permanently with a provisions to review
periodically.
Staff will bring this item to the Finance Committee for discussion and
back to Planning and Community Development Committee for action.
E. Director's Report (Snyder)
Planning and DevelopmentDirector Kevin Snyder provided an update
on one ofthe City's worst abandoned properties. Through the City's
legal department the C'ity obtained authorization from King County
Superior Court for warrant abatement (to clean up the
property). Through the court system the owner has 6een made aware
of his obligatio� to the Ciry for the clean-up costs and City fines
(approximately $50,000.00).
Committee reviewed before and after photos.:of the property.
Staff stated neighbo.rs of the residence have commented on their
appreciation of tfie City's efforts in cleaning;up the.property.
F. PCDC Matrix. (Snyder)
Committee reviewed the matrix with�staff. Per the recommendation of
Committee staff will be adding the downtown pedestrian kiosks to the
matrix.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjoumed at6:08
p.m. ' ;�, , 9,'.
DATED THIS �� DAY O �� ,� 2013.
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