HomeMy WebLinkAbout05-20-2013 � �-* Public Works Committee
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� � ` May 20, 2013 - 3:30 PM
- � Annex Conference Room 2
":WASH INGTON: MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn Gity Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Pel,oza, and Member Osbome were
present. Also present during the meeting were: Mayor Pete B. Lewis,
Councilmember John Holman, Public Works Director Dennis Dowdy,
City Engineer/Assistant Director Dennis Selle, Assistant City Engineer
Ingrid Gaub, Engineering Aide Amber Mund, Senio� Project Engineer
Jacob Sweeting, Principal FI_anner Jeff Dixon, Interim Planning
Direcfor Jeff Tate; Planning Services Manager Elizabeth Chamberlain,
Assistant City Attomey Steve Gross, City Attorney Dan Heid, Traffic
Engineer James Web6, Government Relations Manager Carolyn
Robertson, and Public Vllorks Secretary Jennifer Cusmir.
Members of the public in attendance included: Laura Westergard,
Executive Director of the Auburn Downtown Association and Seot
Pondelick.
B. Announcements
There were no announcements.
C. Agenda Modifications
II. CONSENT AGENDA
A. Approval of Minutes
Uce-Chair Peloza noted that Scot Pondelick's last name was
misspelled and asked that it be corrected.
It was moved by Vice-Chair Peloza, seconded by MemberOsborne,
that the Committee approye th.e Pu.blic Works Committee Meeting
minutesfor date, May 6, 2013, as amended.
Motion carried 3-0.
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B. Right-of-Way Use Permit Na 13-08 (Mund)
Engineering Aide Mund explained that the area or Right-of-Way that
the Downtown Association has requested to use includes the space
used by Girl Dog for their hot dog s4and and the map indicating that
space was included in the permit to ensure the Downtown Associafion
accommodates the stand during the event.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
thatthe Committee approve Right-of-Way Use Permit No. 13-08 for
The Auburn Downtown Association Wine and Music Festival.
Motion carried 3-0.
C. Right-of-Way Use Permit No. 13-09 (Mund)
Engineering Aide Mund was present. There were no questions from
the Committee.
lt was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve Right-of-V11ay Use Permit No. 13-09 fo� _
the City of Aubum's 122nd Birthday Celebration.
Motion carried 3-0.
D. Public Works Project No. CP1308 (Sweeting)
Senior Project Engineer Sweeting distributed an exhibit which
indicated fhe locations of fhe BNSF utility crossings. Sweeting
explained that there are four crossings where the City has existing
utilities that need to be modified or replaced to accommodate BNSF's
third rail which will be consfructed. The consultant agreement
presented for action tonighf is for the design of these utility
crossings.
Chairman Wagner stated that on the vicinity map there are five
locations indicated. Sweeting answered that the water crossings
shown on the vicinity map near the 3rd StreeY SW Overcrossing are
not show on the exhibit 6ecause there is a possibility they may not
need to be modified however, further investigation is needed to make
this determination.
Chairman Wagner asked if some of the utility crossings can be
abandoned. Senior Project Engineer Sweeting stated that there are
quite afew crossings that have already been abandoned fhat are not
included in this scope of work. Chairman Wagner asked if any of the
crossings could be combined. Sweeting answered that the utility
engineers have dete�mined that they can not be combined as most are "
large diameter pipes or water facilifies fhat should not be combined
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with other utilities.
Chairman Wagner asked if Puget Sound Energy (PSE) and others are
paying for improvements to their utilities. Sweeting answered
confirmed that they are.
Director powdy noted that as the design moves further along, there
will be better vicinity maps for the Committee to review.
Senior Project Engineer Sweeting explained that staff is asking the
Council to approve $200,000.00 to complete the design work and that
the costof the project is already included in the budget, in response to
a question asked by Chairman V1lagner. Senior Project Engineer
Sweeting answered questions asked by Chairman VVagner regarding
improvements on the electrical and communications conduits.
Vice-Chair Peloza asked if the Committee had to approve the entire
amount, $200,000.00. Sweefing stated that the City has been put
officially on notice by BNSF to move the utilities by a certain time and
the design needs to get started to meet this requirement. These
utilities are located with.in BNSF right-of-way and are subject to the
permit conditions set by BNSF.
Senior Project Engineer Sweeting stated that there are some storm
facilities that will discharge near or into wetlands but those facilities are
being extended by BNSF and the permits are being handled by Sound
Transit, in response to a question asked by Chairman Wagner.
Vice-Chair Peloza asked about the project schedule. Senior Project
EngineerSweeting stated thaf staff s goal is to have the project under
construction by the beginning of 2014. BNSF is scheduled to start
construction of the third rail in March orApril of 2014.
Director powdy spoke about the benefits of constructing the
improvements prior to BNSF starting their construction.
Member Osborne asked who is responsible for repairs tothe
roadways. Director powdy answered that BNSF is responsi6le for fhe
transition ofthe roadways where the third rail will be located.
The Committee and staff discussed fhe future location of BNSF's third
rail. Senior Project EngineerSweeting answered questions asked by
Vice-Chair Peloza regarding the materials used to construct the utility
line casings.
It was moved by Vice-Chair Peloza, seconded by Member Osbome,
that the Committee grant permission to enter into Consultant
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Agreement No. AG-C-434 with Parametrix, Inc. for engineering
services forProject No. CP1308, BNSF Utility Crossings Project.
Motion carried 3-0.
III. RESOLUTIONS
A. Resolution No. 4952 (Dixon)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Accecpt the Release of Existing Easements
and Grant Replacement Easementsto PugetSound Energy on Four
City Properties to Facilitate the King County Reddington Levee Project
Principal Planner Dixon explained that Resolution No. 4952 is related
to property permissions related to relocating power lines to move them
out of the way of King County's planned Reddington Levee
construction Project.
Dixon provided background information regarding the Reddington
Levee Project. Principal Planner Dixon stated that the City hasjust
recently been made aware that Puget Sound Energy Inc. (PSE) needs
to relocate their electrical lines that affect four city-owned
parcels: Brannan Park, two City storm utility properties, and Riverpoint
Park. Using an aerial map, Dixon identified the locafions of the four
properties.
The proposal is that the existing underground electrical lines would be
abandoned in place and a new line installed to the west, landward of
the new levee location. . The abandoned underground conduit will be
removed during construction of the levee project. As part of the
proposal, PSE is seeking release the existing easements, in exchange
for#he grant of new easements through the four City of Auburn
properties. The existing power facilities are mainly underground and
will be replaced in a similar manner. The aerial line crossing over the
Green River will remain an aerial line, 6ut poles moved out of the
levee construction area.
Principal Planner Dixon stated that the Resolution was discussed at
the May 13, 2013 Planning and Community Development Committee
and the committee wasamenable tothe Public Works Committee
being the action committee. PSE would like to complete the power line
construction prior to the county staring fheir levee consfruction around
July 20th. Council action is needed at the May 20, 2013 meeting in
order to provide sufficient time for PSE's work to occur prior to the
County's start of work that is limited by federal restrictions on timing of
in-water work due to fish species.
Principal Planner Dixon discussed that the Resolution provided wi#h
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the committee packet does not contain all of the referenced
exhibits. The exhibits are continuing to be provided by PSE. Dixon
stated that Resolution No. 4952 will allow Council to approve the
proposal and allow the Mayor and staff to negotiate the agreement for
the easements.
Principal Planner Dixon and Assistant Director/City Engineer Selle
discussedthe benefits ofestablishing the new easements, in response
to a question asked by Chairman Wagner regarding the value of the
easements and property.
Chairman Wagner asked how staff can guarantee the location of the
power lines relative to the levee location. Principal Planner Dixon
stated that PSE and King County have coordinated on the project and
staff has received and reviewed the constru�tion drawings for
each. The comparison has been facilitated by PSE's plans that show
their line location over the top of the construction drawings for the
levee. Dixon noted that PSE has the base mapfrom the county for the
levee construction.
Member Osborne asked if the easements will impact the city's planned
stormwater pipeline proje.ct,leading to the pump station . Assistant
Director/City Engineer Selle answered that staff has reviewed the
easement locations and there will be no efFect.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4952.
Motion carried 3-0.
B. Resolution No. 4953 (Tate)
A Resolution of the City Council of the City of Auburn,
Washington, Concerning Opposition of Locating a Solid Waste
Transfer Station at 28721 West Valley Highway in Auburn,
Washington
Interim Planning Director Tate stated that Resolution No. 4953 was
discussed at the last Planning and Community Development
Committee Meeting and is on both the Public Works and Finance
Committee agendas. Public Works Committee will be the action
committee.
The resolution is in response to the May 6, 2013 City Council Meeting
where there was general agreement and direction to prepare'it and
state the City's position regarding the King County handling facility on
West Valley Highway.
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�ce-Chair Peloza asked that the language in Section 1 of the
resolution be amended to read, "Bow Lake Transfer Station is able to
handle solid waste and recycling needs in South King County..." The
Committee agreed.
Interim Planning Director Tate discussed some of the amendments
made to the resolution following discussion at the Planning and
Community Development Committee meeting, May 13, 2013.
Chairman Wagner suggested that a broader scope of people be
included in the solicifation ofcoopera4ion in Section 3 of the
resolution. Assistant City Attorney Gross recommended including
"....and in the valley area that may be affected by..."
Vice-Chair Peloza suggested the Mayor write a letter tp the King
County Executive regarding encouraging other jurisdictions to adopt
mandatory garbage service. The Committee discussed how the City
could promote the adoption of mandatory garbage service.
Responding to Vice-Chair Peloza's suggestion, City Attorney Heicl
stated that language can be added to Section 4, dealing with the
Mayor's authority, indicating that the Mayor shall be "...further
empowered to work with th_e County to seek a resolution consistent
herewith and keep the Council informed:.." The Committee supported
the language change.
Assistant City Attorney Gross confirmed for Chairman Wagner that the
resolution will be amended to read, "solicit cooperation and assistance
by King Counry and the properiy owners of the western slopes and the
property owners in the valley that will be affected by the project:..° in
Section 3. Section 4 will be amended to read, ..."the Mayor is
authorized to implement such administratiye procedures that may be
necessary to carry ou# the directives of this legislation and is
requested to work with King County and other jurisdictions to
accomplish the goal of this �esolution and keep the Council
informed..."
It was moved by vice-Chair Peloza, seconded by Member Osbome,
that the Committee recommend Council adoptResolution No. 4953,
as amended.
Motion carried 3-0.
C. Resolution No. 4958*
A Resolution of the City Council of the City of Aubum, Washington,
Expressing Strong Support of a 2013 Transportation Investmenf
Package
Page 6 of 12.
Chairman Wagner and the Committee discussed the inadequacy of
the package to meet the transportation needs of the cities.
It was moved by Vice-Chair Peloza, seconded by Member Osbome,
that the Committee recommend City Council adopt Resolution No.
4958.
Motion carried 3-0.
Government Relations Manger Robertson explained to the Committee
regarding the reasons why tfie package was not increased at this
time. Robertson stated thaf the Sta#e Senate is considering sending
the package to the voters.
Govemment Relations Manager Ro6ertson stated'#hat the City will
receive local transit dollars, the opportunity for the $20.00 - $40.00
increase in the transportation benefit district, and local direct allocation
for the gas tax in the currenf package.
Mayor Lewis spoke about how the legislature may move the package
forward and how the area may be impacted without passage of the
package.
IV. DISCUSSION ITEMS
A. Resolution No. 4955 (Chamberlain)
A Resolution of the City Council of the City of Aubum, Washington,
Declaring Certain Real Property as Surplus andAuthorizing the Mayor
and City Clerk to Execute a Purchase And Sale Agreement between
the City Of Aubum and Auburn Professional Plaza, LLC
Planning Services Manager Chamberlain explained that.Multi Care is
interested in leasing Unif 352, which is currently vacant and Unit 380,
which houses the City's GIS department and City employee breaK
room. Mr. Oliphant has approached the City to purchase back unit 380
for the price of$1,074,949.00. Chamberlain explained how the
purchase price was calculated.
The agreement is contingent onthe,buyer entering into a lease
agreement with MulfiCare and it also requires the buyer to complete
necessary tenant improvements, relocating the break room and
GIS. There also need to be amendments to the condominium
declarations to reallocate,the 3rd floor terrace and the parking spaces
in the Mel's Lot to the various units.
Planning Services Manager Chamberlain stated that all of the Council
Committees have had or will have an opportunity to review Resolution
Na 4955.
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Chamberlain stated that MultiCare would like to have their doors open
by September 1 st.
Planning Services Manager Chamberlain answered questions asked
by Member Osborne regarding the agreement.
Assistant City Attocney Gross answered questions asked by Vice-
Chair Peloza regarding the release ofCity's brokerage agreement.
The Committee supported adoption ofResolution No. 4955.
B. Resolution No. 4950 (Bailey)
A Resolution of the City Council of the City of Auburn, Washington
Declaring Certain Items of Property as Surplus and Authorizing Their
Disposal
Director powdy provided details about the accident that the vehicle
was involved in and that this is covered by the City's insurance,
following questions asked by Vice-Chair Peloza.
The Committee supported'adoption of Resolution No. 4950..
C. Resolution No. 4937 (Webb)
A Resolution of the City Cou:ncil ofthe City of Auburn, Washington,
Approving the 2014-2019 Transportafion Improvement Program of the
City of Auburn Pursuant to R.C:W: Chapter 35.77 of the Laws of#he
State of Washington
Member Osborne asked that the M Street SE Underpass Project
Phase ll be included in fhe Transportation Improvement Program (TIP)
as it was requested at the last Public Works Committee
Meeting. Traffic Engineer Webb stated that it is possible to add the
project.
The Committee and staff discussed:adding funding to TIP #32,
Citywide Sidewalk Repai�s and Improyements. Government Relations
Manager Robertson no#ed thattfie�e ispoYential grantfunding inthe
transportation package for.sidewalks and safe walking
routes. Chairman Wagner asked that the funds be added as a grant.
Chairman Wagner asked if the money#rom the sale of unit 380 in the
Annex building could be shifted into the Save OurStreet fund and into
the budget for TIP #37, Local Street Improvement Program, in
2014: Mayor Lewis answered that he would check with Finance
Director Coleman.
The Committee and staff discussed local street funding and
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construction sales tax estimates.
D. Green River System Wide Improvement Framework (SWIF) (Dowdy)
Director powdy stated that a letter was received by the County from
the Army Corps of Engineers stating if areas wanted the Gorps to
respond in an emergency they must modify their'levee and vegetation
policy to be consistent with the Corps' policy within two years. Dowdy
said that vegetation is the primary concern.
Director powdy explained that the reason the letter is being brought to
the Commiftee and the Planning and Community Developmen#
Committee for discussion is because the Mayor anticipates getting a
notice from the County asking the City who tfieir representative will be
to work on the two year effort: Mayor Lewis agreed. Director powdy
stated that the represen#ative will probably need to attend monthly
meetings and there will be multiple agencies involved.
Director powdy discussed fhe importance of participating in the
development of the policies and how it will impactfuture development
in the City.
Mayor Lewis and the Committee discussed the importance of the
SWIF and how it may affect the flood map.
Director powdy said that staff will work with the City's representative to
make sure they haVe a solid' understanding of all of the iietails that will
affect Auburn.
Director powdy addressed questions asked by Chairman Wagner and
MemberOsborne regarding'the data used to develop the SWIF and
the budget.
Vice-Chair Peloza recommended Member Osbome be the City's
representa#ive. Mayor Lewis agreed 6ased on Mem6er Osborne's
understanding of the river system. Chairman Wagner also agreed.
Member Osborne agreed to act as the City's representative.
f. Watershed Investment Districts* (Robertson)
Mayor Lewis noted that the districts are taxing districts and stated that
one of the guiding principals ofthe Cities along the rivers tha4 formed
the WIRAs was this was not to cost the cities or tax the populations.
Vice-Chair Peloza explained that the Watershed Investment Districts
are a vehicle to complete projects that cu.�rently lack funding. Mayor
Lewis agreed that the districts could be a funding vehicle forthe Ruget
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Sound Partnership.
vice-Chair Peloza provided additional background information
regarding the developmenf of the concept of the watershed investment
districts. Vice-Chair Peloza stated that there is a meeting scheduled to
review the draft concept with Representative John McCoy on May 30th
which he will be attending. There will also be a summit in September
2013 to discuss the salmon habitat plan.
Member Osbome stated that as the ACT is written, he does oppose.
it. Mem6er Osborne explained some of the reasons for his
opposition.
Government Relations Manager Robertson provided additional
bacKground information. ;Roliertson explained that several
representatives decided to go to the state legislature to discuss
conducting a study to try to figure out how to develop a watershed
investment district and how it would be funded. The study has been
going on through 2013. Robertson stated that the next legislative step
is to create a bill to create the district as was determined in the study.
The proposat the Committee is rediewing has come from WIRA 9 and
is only a draft and needs to be vetted. Representative McCoy would
I.i.ke to use the draft bill as the,ground work for his interim work-study
group to develop legislation about the creation of a watershed
investment district.
Government Relations Manager Robertson reviewed the components
of the bil(which the City sFiould be paying special attention to.
Mayor Lewis stated that Government Relations Manager Robertson
will be watching the bill as it moves through the legislature.
Chairman Wagner asked for a copy of the study that leads to the draft
bill.
Vice-Chair Peloza noted that his goal is to not have an unfunded
mandate given to the City of Auburn.
Member Osborne spoke about problems that he has with the outline
for the governing body.
Mayor Lewis spoke about the importance of Ciry representation as the
concept moved forward through the legislative process.
Govemment Relations Manager Robertson also stated that there is a
meeting on May 22nd at the Sound Cities Association's (SCA) offices
because there is a subcommittee through SCA that has been working
on the draft which she will be attending.
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Chairman Wagner asked foradditional information regarding other
states that may have watershed investmenf districts.
F. Capital Project Status Report (Gaub)
Item 7 — C524A— SCADA System Improvements Chairman Wagner
asked if the project will remain under budget. Assistant Cify Engineer
Gaub stated there are 37 sites in the SCADA agreement but there are
more sites than that so there will be additional work to finish the.
conversion and it is anticipated that the funds budgeted will be
spent.
Item 12 — CP1119 —AWS Corridor Improvements — Fir St SE to
Hemlock St SE: Assistant City Engineer Gaub stated that the Right-of-
Way acquisition process has just started and must be complete prior
to the project being acJvertised for bids, in response to a question
asked by Chairman Wagner.
Item 10 — CP1108 — 2011/12/13 Citywide Storm Pond
Cleanina: Assistant Ciiy Enginee� Gaub said that the City is close to
finalizing the agreement with the County, in response to a question
asked by Vice-Chair Peloza.
Item 24 — CP1301 — 2013 Sidewalk Repair Project� Chairman Wagner
asked 'rf the project will be ready to adVertise for bids in August
considering the design is only 5% complete. Assistant Director/City
Engineer Selle answered that the project should be ready as
sidewalks are not a corriplicated design element but that construction
later in the year is not a concern for this project.
Item 30 — C2229A — BNSF/EVH Pedestrian Undercrossina� Member
Osborne asked how long the project will remain on hold before it is
removed from the capital projec4's list. Assistant City Engineer Gaub
said that the City currently has a federal grant which does not cover
the cost of the entire project, and the City has been in discussion with
the State to rescope the purpose of the grant funds given the issues
with the BNSF 3rd Rail. Assistant Director/City Engineer 3elle stated
staff is currently considering an at grade crossing of A Street SE
instead of an underpass.
The Committee and staff discussed an at grade crossing versus an
overhead or underground crossing.
Chairman Wagner reported, that the WSU students did some fairly
decent work on the A 3treet Pedesfrian crossing which he will provide
to staff. Assistant City Engineer Gaub briefed the Committee on a
change in the scope of the arterial overlay and patching project; on B
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Street NW from 14th Street to 30th Street. Gaub explained that the
roadway is currently striped as a four-lane roadway. In the
Comprehensive Plan there is a desire to have bicycle lanes and staff
is proposing to stripe it as a three-lane roadway with bicycle lanes on
the outside. This will tie in with the A/B Corridor and meet the
comprehensive plan goals.
The Committee and staff discussed the pros and cons of making the
roadway three-lanes and how the roadway may be affected by the
completion of the ALB Cocridor.
The Committee agreed with the change in scope; stating if increase in
traffic impacts the roadway the stripping can be changed back.
G. Sign�cant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
There were no questions from the Committee.
H. Action Tracking Matrix (Dowdy)
Item M — Street Lamp Installation 112th & 296th Streets: Assistant
Director/City Engineer Selle stated that staff got the report from Puget
Sound Energy and this is not a situation where a light can just be
added to the pole. There will be a cost of approximately $675.00 to
install the light. Assistant Director/City Engineer Selle noted that the
City's policy is that if there are costs associated with light installation,
those situations will be reviewed on a case by case basis since there
is no line item budget for these types of expenditures. Forthis location,
staff believes that a light would be appropriate. Vice-Chair Peloza said
that he will speak to the Mayor regarding #he intersection.
Item G — BNSF Stampede Fass Line: Chairman Wagner suggested
the item be rescheduled fo"r a late� date, such as.September.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 5:27 p.m.
Approved this 3rd day of June, 2013.
� .
Rich Wagner, Chairman Jennifer Cusmir, Public Works Deparhnent Secretary
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