HomeMy WebLinkAbout05-06-2013 * A * ` Public Works Committee
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May 6, 2013 - 3:30 PM
` Annex Conference Room 2
. ,WASNINGTON `
MINUTES
I, CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p,m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Aubum, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osbome were
present. Also present during the meeting were: Mayor Rete B. Lewis,
Public Works Director Dennis Dowdy, City Enginee�7Assistant;Director
Dennis Selle, Assistant Gity Eng'ineer Ingrid Gau6, Utilit'ies Engineer
Dan Repp, Engineering Aide Amber Mund, Project Engineer Seth
Wickstrom, Senior Project Engineer Jacob Sweeting, Project'Engineer
Leah Dunsdon, Senior Project Engineer Ryan Vondrak, Finance
Director Shelley Coleman, Traffic Engineer James Webb, VNater Utility
Engineer Susan Fenhaus, City Attomey Dan Heid and Public Works
Secretary Jennifer Cusmir.
Members of the public in attendance included: Max T. Willis and Sfeve
Webber from Robinson Noble, Chuck Hartung from Hainline &
Associates, Inc., and citizen Scot Pondelick.
B. Announcements
Chairman Wagner thanked Vice-Chaic Peloza for inviting
Councilmember Holman to attend the previous meeting in his absence
and thanked Councilmember Holman for attending.
Director powdy introduced the new Water Quality Engineer, Susan
Fenhaus, to the Committee.
C. Agenda Modifications
There was one modification to the agenda, adding Resolution item F.
Resolution No. 4949.
II. CONSENT AGENDA
A. Approval of Minutes
Vice-Chair Peloza noted that in the Roll Call the letter "C" irr the last
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name DaCorsi should be capitalized. It was moved by vice-Chair
Peloza, seconded by Member Osborne, that the Committee minutes
be approved, as amended.
Motion carried 3-0.
B. Right-of-Way Use Permit No. 13-07 (Mund)
Engineering Aide Mund was present. There were no questions from
the Committee.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve Right-of-Way Use Permit No. 13-07.
Motion carried 3-0.
C. Public Works Project No. CP1224 (Wickstrom)
Member Osbome asked why the storm drainage work is being funded
through the Local Street Fund (103) and not the Storm Fund
(432). Street Systems Engineer Wickstrom answered that the
improvements will collect only the iocal stormwater from the street and
are not a transmission line improvement to the stormwater system.
Director powdy noted that, aspart of the project scope, some
electrical conduit crossings will be installed on Park Avenue to allow
forthe eventual replacement the old street lights when funds are
available.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend Council grant permission to advertise
for Project CP1224, 2013 Local Street Pavement Reconstruction.
Motion carried 3-0.
Project Engineer Wickstrom stated that staff had a traffic calming
question related to the project to ask the Committee.
Wickstrom stated that currently the design for H Street NE, between
4th Street NE and 8th.Street NE includes bulbouts at the intersections
and one at mid-block and the replacement of the four ex.isting speed
cushion locations with tliree new speed cushion locations between the
bulbouts as traffic calming measures. Project Engineer Wickstrom
stated that staff wantecl policy input from the Committee regarding the
use of bulbouts.
Chairman Wagner stated that he does have concems regarding
bulbouts at intersections as they can cause traffic tuming right to drive
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into the oncoming lane of trafficas they complete the tum. �ce-Chair
Peloza state that he also does not qre for the use of
bulbouts. Member Osborne stated that he prefers the use of bui6outs
over speed cushions. Mayor Lewis noted that the neighborhood.
strongly supports the current and future use of speed cushions on H'
Street NE.
The Committee and staff discussed the design of the current speed
cushions. Project Engineer Seth stated that staff can review the
current design standard for the speed cushions. Mayo� Lewis
suggested staff confact the Aubum School District to note their
concerns regarding speed cushions and their preference. Mayor Lewis
also noted that he supports the types of speed cushions that the.
neighborhood supports.
Assistant Director/City Engineer Selle explained that the purpose of
bulbouts is to not only shorten the crossing distance for pedestrians at
intersections, but also to act as traffc calming devices and slow down
traffic, in response to a quesfion asked by Vice-Chair Peloza.
The Committee does not support the inclusion of bulbouts in the
projecYs scope of work.
Chairman Wagner asked that a review of speed cushion design be
added to the Action Tracking Matrix.
D. Public Works Project No. CP1304 (Sweeting)
Senior Project Engineer Sweeting was present. There were no
questions from the Co .mmittee.
It was moved by Vice-Chair Peloza, seconded by Member Osbome,
that the Committee recommend Council grant permission to enter into
Consultant Agreement No. AGC-433 with KPG Ina for Engineering
Services for Project No. CP1304, 37th and B Street N1N Pre-Signal.
Motion carried 3-0.
E. Public Works Project No. C41 OA (Dunsdon)
Member Osbome asked who made the determination that the
contractorwas needed for an addfional year. Project Engineer
Dunsdon answered that staff decided it would be wise to keep the
contractoravailable to do the additional work required under wetland
mitigation permit requirementsfor the remainder of the 10-year permit
period. Dunsdon explained that the contractor has the abil.ity to do
maintenance work, obtain replacement plants, install new bark, and
complete all of the required work that the City needs completed during
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the monitoring year.
It was moved by Vice-Chair Peloza, seconded by Member Osbome,
that the Committee recommend Council approve Change Order No. 5
to Contract No. 11-12 in the Amount of$8,042.23 for Project No..
C410A,277th Wetland Mitigation Monitoring (Annual).
Motion carried 3-0.
F. Public Works Project No. CP0817 (Dunsdon)
Chairman Wagner asked if the storm drainage system at the White
River Junction works better following the construction of the White
RiVer Pump Station. Project Engineer punsdon answered that the
pump stafion does not affecf the situation at the White River
Junction. Mayor Lewis noted that there have not been recent
complains about the area, but there has been little rain recently.
It was moved by Vice-Chair Peloza; "seconded by Member Osbome,
that the Committee recommend Council approve Final Pay Estimate
No. 9 to Contract No. 10-17 in the Amount of$11,510.04 and Accept
Construction of Project.No. CP0817, 2009 Sewer and Storm Station
Replacement, Phase C, VUfiite R'iver Pump Station.
Motion carried 3-0.
III. RESOLUTIONS
A. Resolution No. 4939 (Dunsdon)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Negotiate Agreements and Execute
Documents Necessary to Acquire Property Related to fhe Au6urn Way
South Corridor Improvements Project Fir Street SE to Hemlock Street
SE (CP1119)
Project Engineer Dunsdon explained that the property needs for the
project include partial acquisitions of ten properties. Six of the ten
properties belong to the Muckleshoot Indian Tribe (MIT) and that
Right-of-lNay is being donated by the tribe to the City. Dunsdon stated
that the MIT is the City's funding partner in the project.
The other properties belong to the:FAA, two residents, and Key
Bank. The property owned by Key Bank is in the process of being
acquired by MIT.
Project Engineer Dunsdon stated that staff has been working closely
with the FAA regard.ing how the project will affect them, in response to
a ques#ion asked by Chairman V1%agner. Project Engineer Dunsdon
discussed the concems of the FAA with the Committee related to their
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fencing and access.
Project Engineer Dunsdon responded to questions asked by Vice-
Chair Peloza regarding the impacts to the residential properties and
that there are no total property acquisitions anticipated for the project.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend Council adopt Resolution No. 4939..
Motion carried 3-0.
B.. Resolution No. 4938 (Dunsdon)
A Resolution of the Gity Council of the City of Auburn, Washington,
Authorizing the Mayor to Negotiate Agreements and Execute
Documents Necessary to Acquire Property Related to the Au6urn Way
South Pedestrian 'Improvements Projecf Dogwood Street SE to`Fir
Street SE (CP1118)
Project Engineer Dunsdon explained that the only property needing to
be acquired from Dogwood Street SE to Fir Street SE is a sliver of
property owned by the Muckleshoot Indian Tribe (MIT) who is donating
the property.
Chairman Wagner suggested the pu,blic be notified that the MIT is a
funding partner with the City on the A_ubum Way South projects: Mayor
Lewis asked staff to ask the MIT for permission to post signage when
construction starts stating, "City of Auburn in partnership with the
Muckleshoot Indian Tribe."
It was moved by Vice-Chair Peloza, seconded by Member Osbome;
that the Committee recommend Council adopt Resolution No. 4938.
Motion carried 3-0.
C. Resolution No. 4940 (Dunsdon)
A Resolution of the City Council of the City of Auburn, Washington,
Declaring Certain Real Property as No Longer Needed forSanitary
Sewer Utility Purposes and Authorizing the Mayor to Execute a
Dedication_ Deed thereof for City Right-of-Way Purposes for Mutual
Consideration
The Committee discussed the current policy of allowing utilities to use
City Right-of-Way with out receiving compensation.
Director powdy stated that the utilities do pay for their project
pavement impacts fhrough a fund transfer to the Street Pavement
Preservation programs each year. City Engineer Selle also noted that
the utilities also contribute through their Utility tax for the arterial street
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preservation.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend Council adopt Resolution No. 4940.
Motion carried 3-0.
D. Resolution No. 4941 (Sweeting)
A Resolution of the City Council ofthe City of Auburn, Washington,
Authorizing the Mayor to Negotiate Agreements and Execute
Documents Necessa.ry to Aoquire Property Related to the Aubum Way
Soufh and M Street SE Intersection ImproVement Project (GP1024)
Senior Project Engineer Sweeting explained that Resolution No. 4941
will allow the City to begin negotiations with property owners for
property and/or easement acquisition for Project No. CP1024.
Using a vicinity map, Sweeting showed the Committee the locations of
the property acquisitions.
Chairman Wagner asked about relocating the electrical
transformer.Senior Projecf Engineer Sweeting answered that he had
been working with Puget Sound Energy (PSE) to obtain an esfimate
for moving the transformer. Sweeting stated that as property
negotiations with the church begin; cost-sharing of relocating the
transformer may be included.
Senior Project Engineer Sweeting responded to a questions asked by
Vice-Chair Peloza regarding the location of the property to be
acquired.
Assistant Director/City Engineer Selle responded to questions asked
by Mayor Lewis regarding the purchase of the property from the
church, where the P3E transformer is located.
It was moved by Vice-Chair Peloza, se.conded by Member Osbome,
that the Committee recommend Council adopt Resolution No. 4941.
Motion carried 3-0.
E. Resolution No. 4946 (Vondrak)
A Resolution of the City Council of the City of Aubum, Washington,
Authorizing the Mayor to Grant an Easement to Puget Sound Energy
for the Purpose of Installing Underground Power Facilities for the "
Academy Booster Pump Station Project (CP0909)
Senior Project Engineer Vondrak explained that the City is looking to
' grant an easement to Pugef Sound Energy (PSE) to provide
underground power facilitiesto the Academy Booster Pump Station
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Project. Vondrak demonstratedthe location of the potential easement,
using a project vicinity map.
MemberOsbome asked if there is a backup generator at the pump
site. Senior Project Engineer Vondrak answered that there is not.
currently a bacKup generator, but as part of the project one will be
constructed.
Senior Project EngineerVondrak answered questions asked by
Member Osborne regarding why the power will be underground
instead of aboveground. Mayor Lewis noted the numbe� of trees in the
area, making it difficult to have aboveground power lines.
It was moved by Vice-Chair Peloza, seconded by Member Osbome,
fhat the Committee recommend Council adopt Resolution No. 4946.
Motion carried 3-0
F. Resolution No. 4949
A Resolution ofthe City Gouncil ofthe City of Aubum, Washington, in
Support of Amtrak
Member Osbome asked if there was concurrence with the jurisdictions
included in the resolution. Mayor Lewis confirmed that there is.
It was moved by Vice-Cliair Peloza, seconded by Member Osbome,
that the Committee recommend Council adopt Resolution No. 4949.
Motion carried 3-0.
IV. DISCUSSION ITEMS
A. Resolution No. 4943 (Goleman)
A resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and C'ity Clerk to execute fir5t amendment to
agreement between the Gity of Auburn and Redflex Traffic Systems.,
Inc.
Chairman Wagner asked staff to identify the fundamental changes to
the agreement. Mayor Lewis stated that there are no changes and the
resolution is an extension,to allow the City, at the CounciPs request, to
go out for a Request for Proposals (RFP).
The Committee supported adoption of Resolution No. 4943.
B. Resolution No. 4936 (Webb)
A Resolution ofthe City Council of the City of Aubum, Washington,
Setting the Time and Date fo�a Public Hearing Before the City Council
on the 2014-2019 Transportation ImproVement Program .
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Chairman Wagner asked if there would be enough time to bring the
Transportation Improvement Program back to Public Works
Committee priorto the Public Hearing. Traffic Engineer Webb stated
that there would be enough time.
The Committee supported adoption of Resotution No. 4936.
C. Resolution No. 4937 (Webb)
A Resolution of the City Council of the City of Aubum, Washington,
Approving the 2014-2019 Transportation Improvement Program of the
City of Auburn Pursuant to R.C.W. Chapter 35.77 of the:Laws of the
State of VVashington
The Committee and Mayor Lewis, at the suggestion of Vice-Chair
Peloza, discussed whether or not to hold a Council Retreat to discuss
only the Transportation Improvement Program (TIP). Chairman
Wagner stated that it may be beneficial to hold a retreat that includes
non-motorized transportation and intersections. Mayor Lew'is advised
that such a retreat be held in 2014, considering the election of new
Councilmembers and a new mayor.
Assistant Director/City Engineer Selle explained that staff will begin
the update to the Comprehensive Transportation Plan in 2013, to be
completed in 2014, and that is amore comprehensive document to
use when determining policy regarding funding transportation projects
and for identifying any changes ormodifications to the transportation
plan for the City.
Chairr►ian Wagner suggested the retreat be scheduled for May of
2014.
Vice-Chair Peloza spoke about the importance of including community
c.oalitions in the transportation discussions. Mayor Lewis suggested
holding community transportation meetings to discuss preservation
and corridors in each City neighborhood, West Hill north, cen4ral, anci
south, Lea Hill north, central, and south, the flats north, central, and
south, etc.
The Committee discussed how Planning and Engineering are
influential when setting policy for transportation planning and
spending.
Member Osbome asked why Phase 2 of the M Street Underpass
Project is not included in the TIP. Assistant Director/City fngineer
Selle answered that.the project is included in the Comprehensive Plan
and not the TIP because the project is not projected to be started
within the next six years. Chairman Vllagner suggested the project be
included in the TIP to allow the project to be eligible for grants.
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Member Osborne asked if widening of Lakeland Hills Way to Lake
Tapps Parkway is included in fhe TIP or the Comprehensive
Plan. Assistant DirectoNCity Engineer Selle stated that is it identified in
the Comprehensive Plan. Chairman Wagner suggested that the
Comprehensive Plan include a little more detail to facilitate better
development planning.
Member Osborne suggested the TIP # be included on the Table of
Contents. The Committee agreed that would be helpful.
Assistant DirectodCity Engineer Selle responded to questions asked
by Chairman Wagner regarding the total funding over the-six year
period forthe TIP projects and project grant eligibility. Chairman
VUagner suggested that a few more^projects be added to the TfP fo
help increase the total funding projected for 2019.
Responding to a question asked by Vice-Chair Peloza, Assistant City
Engineer Gaub explained that some ofthe TIP projests are federally
funded and it takes time to close those projects out. This is why the
project may still be included on the TIP with a small amount of funding
for the 2014 year.
Chairman Wagner asked why TIP #32, City Sidewalk Repairs and
Improvements shows no funding. Traffic Engineer Webb answered
that the projecYs funding was reallocated to two other projects which
include pedestrian improvements. Chairman Wagner suggested
separating pedestrian improvements from other non-motorized
transportation projects forfuture planning next year.
The Committee and staff discussed,fnding additional.funding for
sidewalk safety improvements. At Chairman Wagner's suggestion,
Assistant Director/City EngineerSelle stated that staff will try to]ocate
$100,000.00 of additional funding 4o include in TIP #30 for Citywide
Pedestrian Accessibility Program. Chairman Wagner asked that the
words, "and Safety" be added to the project title.
Mayor Lewis reminded Chairtnan Wagnerthat there is an Executive
Session included on the agenda and some of the staff needed for that
session also need to attend the Finance Committee Meeting, which
begins at 5:30 p.m.
Chairman Wagner asked to take a recess from theTlP discussion to
conduct the Executive Session and the Committee agreed. For
purposes of these minutes thefollowing discussion occurred after the
completion of the executive session.
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Discussion resumed followingthe executivesession.
Assistant City Engineer Gaub answered questions asked by Member
Osborne regarding payment of the Public Works Trust Fund Loan
included on TIP #5. Chairman Wagner asked that there be a note in
the TIP that indicated the loan is a 30-year loan.
Chairman Wagner asked if there was a grant received for TIP
#6. Assistant Director/City Engineer Selle stated that a grant was
received for design and Right-of-Way acquisition. Assistant City
Engineer Gaub noted that the project is on the contingency list for a
federal grant for construction.
Vice-Chair Peloza asked for a Committee review of Project No.
C222A, S 277th Street (Auburn VVay Norfh to Green River
Bridge). Assistant City Engineer Gaub stated that the consultant
agreement will be brought to the Committee within the next two
meetings and a review can be provided at that time.
Member Osborne asked where the third BNSF rail expansion will be
located, in reference to TIP#33. Assistant City Engineer Gaub
answered from 277th to just north of the 41 st Street SE bridge, on the
west side of the existing tracks.
Traffic Engineer Webb stated that TIP #40, 124th Ave SE Corridor
Improvements — Phase 1 is not specifically related to the Safe Schools
project on Lea Hill, in response to a question asked by Member
Osborne. Assistant Director/City Engineer Selle explained that the
projects are complimentary to one another.
Member Osbome mentioned that if the SR18 to SR164 bypa,ss is ever
completed, TIP #62, AWS Streetscape Improvements (SR18 to M St
SE) will change considerably. Assistant.Director/City Engineer Selle
stated that the project is included in. the TIP in case there is an
opportunity to receive grantfunding in support of the project.
Chairman Wagner asked if design work for TIP #64, 65; and 66 should
begin soon. Assistant City Engineer Gaub stated that design work for
TIP #64 is planned to be in desigrr in 2017 and construction in
2019. Chairman Wagner suggested that staff still start planning for the
projects sooner than 2017.
Member Osbome asked abouf the 2014 budget for TIP #19, Aubum
Way NorthNst Street NE Signal Improvements. Traffic Engineer VI/ebb
stated that the equipmeM at#he intersection is beyond its service life
and needs to be replaced. As"sistant DirectodCity Engineer Selle
continued tha4 the infersection needs a battery backup system
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because it is part of a key arterial corridor.
The Committee discussed the budget for TIP #37. Chairman Wagner
recommended a joint Public Works Committee and Planning and
Community Development Committee to focus on increasing the
budget for Local Street Improvement Programs. The Committee
agreed.
Public Works staff will schedule the joint meeting.
D. Capital Project Status Report (Gaub)
Item 9 — C201A — M Street Underpass: Vice-Chair Peloza asked if
staff knows when there will be a �ibbon cutting for the
underpass. Assistant City Engineer Gaub answered that staff is
working with the Mayor's office to schedule a ceremony and it will not
likely occur until late June orearly July.
ltem 8 — C524A— SCADA S�ystem Improvements: Assistant City
Engineer Gaub stated that tfie project finish date should be December
2013 and not June, in response to a question asked by Member
Osborne.
Item 19 through 24 —Vice-Chair Peloza asked if City Engineering staff
is working on the design for all ofthe projecfs. Assistant City Engineer
Gaub said that staff is working on some of the projects and others are
being wbrked on by consultants. �ce-Chair Peloza asked that when a
project is being worked on tSy a consultant that it be noted similar to
Item 29.
Item B — CP1115 — City HaII NW Plaza lmprovements: Member
Osborne asked for the project status.Assistant City Engineer Gaub
stated that she needs to check with Planning staff to see when the
project is scheduled to retum to the Planning and Community
Development Committee fo� discussion.
E. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
Item 5 — Reddington Levee: Member Osborne asked if there was a
problem with the projectdesign. Assistant DirectodCity Engineer Selle
answered that the approvals are being worked on and he bel"ieves
King County is on schedule..
Vice-Chair Peloza stated that there were no problems mentioned at
the Flood Control Districf Meef'ing.
F. Action Tracking Matrix (Dowdy)
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Item K— Pedestrian Visibility Improvements on A St NW (NW Post
Office exit): Chairman Wagner said the item can be removed because
the sign fias been installed.
Item N — Street Lamp Installation 112th & 256th Streets: Vice-Chair
Peloza noted that the intersection is 112th and 296th. Assistant Gity
Enginee� Gaub sfated that staff is waiting for a response from PSE,
V. EXECUTNE SESSION
A. Cascade WaterSupply Offer (Dowdy)
At 4:52 p.m., the Committee went'into executive session to discuss
pending and potential litigation for approximately 10 minutes.
The executive session was extended an additional 15 minutes.
The committee meeting resumed at 5:23 p.m.
VI. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 5;49 p.m.
Approved this 20th day of May, 2013.
Rich Wagner, Chairman ennifer smir, Public Works Department Secretary
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