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Home My WebLink About05-28-2013 �, _�"'" . Municipal Services Committee - May 28, 2013 - 3:30 PM . _ - ' City Hall Council Conference Room - WASHIMGTON MINUTES I. CALLTO ORDER Chair Peloza called the meeting to ordec at 3:30 p.m. in the Council Conference Room of City Hall, 25 West Main Street, Auburn, WA. A. Roll Call Members present: Chair Bill Peloza, Vice Chair Wayne Osborne, Member John Partridge. Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Finance Director Shelley Coleman, Human Resources/Risk Management Director Brenda Heineman, Innovation and Technology Director Ron Tiedeman, Government Relations Manager Carolyn Robertson, Employee Relations/Compensation Manager Aaron Barber and Police Secretary/Scribe Terry Mendoza. Others present: Auburn Reporter representative Robert Whale and citizens Scot Pondelick, Virginia Haugen and Thomas Sauers. B. Announcements C. Agenda Modifications Resolution No. 4942 was added to the agenda as an action item. This is a Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and. City Clerk to execute an Interlocal Agreement (ILA) with the City of Algona for Innovation and Technology services and support. This.resolution has previously come beforethe Municipal Services Committee and Director Ron Tiedeman reviewed the changes that were made to the ILA document based on the Committee's recommendations. The MSC identified one additional item to correct and D'irecfor Tiedeman will update the information prior to the next City Council meeting. vce Chair moved to forward tofull Council for consideration. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 II. CON3ENT AGENDA Page 1 of 3 A. May 13, 2013 Minutes Vice Chair Osborne moved to accept the Minutes as presented. Member Partridge seconded. Chaic Peloza concurred. MOTION PASSED: 3-0 III. RESOLUTIONS A. Resolution No. 4956 (Heineman) This is a Resolution of the City Council of the City of Auburn, Washington, au4horizing the Mayor and City Clerk to execute an Agreement between the City of Auburn and the Law Offices of Cayce and Grove for Public Defense Services. Brenda Heineman, Human Resources/Risk Management:Director, and Aaron Barber, Employee Relations/Compensation Manager presented information on ihe recent bid process which included interviews with two firms. Councilmem6er Holman was assigned to participate in the project, as well. Cayce and Grove was selected as the best candidate to perform indigent defense services to the citizens ofAubum. The term of the contractwill be for 18 months effective July 2, 201'3 through December 31, 2014. . Committee discussion followed and minor changes were identified in the Resolution and Public Defense Services Contract documents. These changes will be addressed by next week's City Council meeting. Vice ChairOsbome moved to forward to full Council for consideration. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 IV. DISCUSSION ITEMS A. Animal Control Licensing Program (Coleman) Finance Director Shelley Coleman provided an update on the Animal Control and Licensing Program to include the marketing plan that is currently in use by the City's Public Affa,irs/Marketing Manager, Glenda Carino. Director Coleman reported on the Animal Licensing Balance, Licensing Summary, and Pet Licensing Revenue and Sales by month. April licensing revenue does not include packets that were submitted late in the month buYthe expectation is that there will be a positive surge in May. Director Coleman's presentation also included a draft copy ofthe Administratiye Procedure for Veterinarians Selling Pet Licenses created by the City's Planning and Development Services Manager, Jeff Tate. The document has been reviewed by the Auburn Valley Humane Society and they have stated they are , comfortable wi4h the informafion and are on board with selling pet Page 2 of 3 licenses. Committee discussion followed and minor changes were recommended to the draft document. B. Watershed Investment Districts (Robertson) Chair Peloza provided the Committee with background information related to the inception of the Watershed Investment Districts(WID). In 2005, the Water Resource Inventory Area (WRIA) 9 Committee developed a Salmon Habitat Plan. Itwas estimated that it would require $300 million dollars to carry out the plan and all the enhancement projects that were identified concerning declining fish populations, flooding, and degrading water quality within the Green/Duwamish Watershed. Nosustainable, dedicated funding mechanism for implementing the watershed plans had emerged so in late 2010 a cross-WRIA project was initiated to explore the concept of "watershed investment districts" (WID) or a watershed-based governance and funding structure. Draft legislation was created in July of 2011 providing a section-by-section summaryfor the creation and operation of a WID. The City's Government Relations Manager, Carolyn Robertson, also provideii input on recent committee activity by the Sound Cities Association (SCA) in cooperation with WRIA. A meeting with legislative representatives (Rep. McCoy), WRIA 9 committee members and other stakeholders is scheduled for May 30 in Olympia. Committee discussion followed. C. Project Matrix The following updates were made to the Project Matrix. Item 20P: Status updated. New item added and assigned number 21 P - AVHS Review with Shelley Coleman as the Lead. Item 24P: Review date changed to 7/22/13. Status updated. Item 27P: Review date changed to 6/24/13. V. ADJOURNMENT The meeting was adjourned at 4:53 p.m. The next regularmeeting is scheduled for Monday, June 10, 2013 at3:30 p.m. in the Council Conference Room, City Hall, 251N. Main $treet, Auburn, WA. Signed this lv~i o- �3 day of June, 2013. • V Yt,�.G�d'D Bill Peloza, Chair Terry doza, P ' e Secretary/Scribe Page 3 of 3