HomeMy WebLinkAbout05-20-2013 , cmoe,=��'
* Finance Committee
May 20, 2013 - 5:30 PM
. � Annex Conference Room 1
wAsH iNCrori MINUTES
I. CAL:L TO ORDER
Chair John Partridge called fhe meeting to order at 5:30 p.m. in Annex
Conference Room 1 located onthe second floorofthe City Hall Annex,
One East Main Street in Auburn.
A. Roll Call
Chair John Partridge, Vice Chair Largo Wales, and Member John
Holman were present.
City officials and staff members present'included: Mayor Peter B.
Lewis, Finance Director Shelley Coleman, Human Resources and Risk
Management Director B;renda Heineman, City Attorney Daniel B. Heid,
Parks, Arts and Recreation Director Daryl Faber, Interim Planning and
Development Director Jeff Tate,. Planning Manager Elizabeth
Chamberlain, Employee Relations and Compensation Manager Aaron
Barber, Chief of Police Bob Lee, Publ'ic Works Director Dennis Dowdy,
and City Clerk Danielle Daskam.
Also present were Trisha Grove and Cam Cayce ofthe Law Offces of
Cayce and Grove, ScotPondelick and Thomas Sauers.
B. Announcements -
There was no announcement.
C. Agenda Modifications
A revised Resolution No. 4953 was distributed and Resolution No.
4958 was added to the agenda.
II. CONSENT AGENDA
A. May 6, 2013 Minutes
Member Holman moved and Vice Chair Wales seconded to approve
the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0
B. ClaimsVouchers (Coleman)
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Claims check numbers 422300 through 422679 in the amount of
$4,265.289.56 and dated May 20, 2013.
Committee members reviewed the claims and payroll vouchers and
briefly discussed claims voucher numbers 422391, 422679, 422546
and 422667. Vice Chair Wales inquired regarding the photo
enforcement contract with Redflex. Finance Director Coleman
responded that the current photo enforcement contracf expires May
31, 2013. On this evening's Council agenda, there is a
resolution which would extend the contract for an additional year under
4he current terms of the contrac4. In fhe meantime, the City will solicit
new proposals for photo enforcement.
Vice Chair Wales moved and Member Holman seconded to approve
the claims and payrollvouchers.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 533788 through 533820 in the amount of
$869,903.60 and electronic deposit transmissions in the amount of
$1,204,262.28 for a grand total of$2,074,165.88 for the period
covering Apri125, 2013 to May 8, 2013. •
See claims vouchers above for action on payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4950 (Dowdy)
A Resolution of the City Council of the City of Aubum, Washington
declaring certain items of property as surplus and authorizing their
disposal
Public Works Director powdy presented_Resolution No. 4950 to the
Committee. The Resolution authorizes the surplus of a police vehicle
that was totaled as a resuft of a collision caused by another driver.
There is a pending insurance claim.
Vice Chair Wales moved and Member Holman seconded to approve
Resolution No. 4950 and forward the resolution to the full Council#or
consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
N. DISCUSSION ITEMS
A. March 2013 Financial Report (Coleman)
Finance Director Coleman presented the monthly financial report for
March, 2013. Finance Director Coleman noted the significant amount
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of permit fees and plan reviews fees collected to date. Building permit
fees are at over 300 percent of budget.
Director Coleman reported that property tax collections will be reported
beginning in the April monthly report. Due to timing of expenses and
revenues, revenues are lagging behind expenses by approximately $2
million.
Finance Director Coleman stated that the rounds at the golf course
have increased over the same period last year and the amount of fhe
net operating loss has therefore decreased.
Director Coleman reported pet licensing has increased significantly in
April and will be reported next month.
Member Holman noted the comparison of sales tax collections by
business sectors, particularly the comparisons for construction and
manufacturing, which show sizable increases over 2012.
B. Resolution No. 4944 (Lee)
A Resolution of the City Council of the City of Aubum, Washington,
authorizing the conversion to, and sale of Auburn Police Canine Bodi
as surplus property of the City of Auburn
Chief of Police Lee presented Resolution No. 4944, which authorizes
the sale of Canine Bodi to his handler, Sergeant Sam Betz. Bodi has
been in service for fouryears as a narcotics dog. Bodi will not be
replaced.
C. Resolution No. 4953 (Tate)
A Resolution of the City Council of the City of Auburn,
Washington, opposing King County locating a solid waste transfer
station at 28721 West Valley Highway in Auburn, Washington, and
expressing its concems relative thereto
Interim Planning and Development Director Tate presented Resolution
No. 4953. The resolution is a:follow-up item to the May 6th City
Council mee#ing where there was a general insfruction to prepare a
resolution that takes a position onthe proposed King County solid
waste handling facifity at 28721 West Valley Highway. Resolution No.
4953 was reviewed by the Planning and Community Development
Committee on May 13, where the resolution was modified. The Public
Works Committee reviewed Resolution No. 4953 earlier today and
suggested:further modifications included in the revised
resolution presented this evening.
Interim Director Tate noted that Section 2 of the resolution includes a
statement urging King County to take steps to implement mandatory
curb-side garbage collection and recycling services and promote other
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jurisdictions within King County to do the same. Currently, only 13 of
the 37 cities in King County require garbage service and only 12 of the
37 cities require recycling services. Mr. Tate presented a copy of an
email that includes a list of the cities in King County that do not require
mandatory garbage service.
D. Resolution No. 4954 (Faber)
A Resolution of the City of Aubum, Washington authorizing the
acceptance of a grant from the Gultural Development Authority of
King County (4Culture) and authorizing the Mayor and City Clerk#o
execute the necessary contracts to accept said funds
Parks, Arts and Recreation Director Faber presented Resolution No.
4954. The resolution accepts a grant from the Cultural Development
Aufhority of King County (4Culture) in the amounf of$17,000 to
support City arts programming as well as community organizations
that present art programs and/or actiyities. The City has been the
recipient of the grant for at leas4 the last twenty years.
E. Resolution No. 4955 (Chamberlain)
A Resolution of the City Council of the, City of Auburn, Washington,
declaring certain real property as surplus and authorizing the Mayor
and City Clerkto execute a Purchase And Sale Agreement be#ween
the City Of Auburn and Auburn Professional Plaza, LLC
Planning Manager Chamberlain presented Resolution No. 4955, which
authorizes the sale of Unit 380 within the City's Annex at One East
Main Street to Auburn Professional Plaza LLC. The resolution was
previously presented to Municipal Services and Planning and
Community Developmenf Committees.
Ms. Chamberlain explained that Jeff Oliphant of Auburn Professional
Plaza LLC approached the City to purchase Unit 380. Multicare is
interested in leasing Unit 352 and would require the space of Unit 380
to accommodate their proposed use. Multicare desires to open by
September 1 st.
As part of the Purchase and Sale Agreement, Auburn Professional
Plaza LLC will be required to complete the necessary tenant
improvements for the City to relocate the employee break room to
the second floor and relocate the GIS offices.
F. Resolution No. 4956 (He.ineman)
A Resolution ofthe City Council of the City of Auburn, Washington,
authorizing the Mayorand City Clerk to execute an AgreemenY.
between the City of Aubum and Cayce & Grove for Public Defense
Services
Human Resources and Risk Management Director Heineman
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presented Resolution No. 4956 for discussion. The resolution
authorizes an agreement between the City and Cayce and Grove for
public defense services. Director Heineman introduced Trisha Grove
and Cam Cayce of fhe Law Offices of Cayce and Grove. Cayce and
Grove have been selected as the City's public defender.
Employee Relations and Compensation Manager Aaron Barber
reported that two proposals were received for public defense services:
one from the Law Offices of Cayce and, Grove and the other ftom the
current public defender, Law Offices of Matthew Rusnak.
Director Heineman distributed copies of the criteria scoring sheet;
Cayce and Grove's scoring appears under column B.
Employee Relations and Compensation Manager Barber reviewed the
selection process and the proposed confract. Cayce and Grove are
currently the public defender for the City of Renton. The term of
the proposed contract is July 1, 2013 to December 31,2014. The firm
plans to hire three additional attomeys to perform public defense
services for the City of Aubum.
the cost of the contract will increase from $30,416.66 per month to
$33;750.00 per month. Addi4ionally, a one-time transition fee in the
amount of $10,000.00 will be paid within ten days of the execution of
the contract.
The public defense budget for 2013 is $450,000.00, and it is
anticipated that the 2013 budget will be $55,000.00 under budget.
Mr. Barber also briefly reviewed the case weighting system.
In response to questions from Member Holman, Mr. Barber explained
that Cayce and Grove will provide vertical representation, which
means that one attomey will rep.resent the client through the clienYs
entire process. The current public defender does not provide vertical
representation.
G. Resolution No. 4958
A Resolution of the City Council of the City of Aubum, Washington,
expressing its strong support of a 2013 transportation investment
package
Mayor Lewis presented Resolution No. 4958, which expresses the
CounciPs strong support of a comprehensiye tran,sportation investment
package, including direct funding and funding options for local
govemments.
The 2013 legislature is considering a 12-year $9.5 billion package of
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transportation infrastructure investrnents. The transportation
investrnenf package provides critical funding for key highway corridor
projects throughout the state, including the Puget Sound Gateway
Project, which will complete SR167 and Highway 509.
Mayor Lewis stated that the investment package is critical to
maintaining and upgrading the transportation system and enhancing
freight mobility for the Ports and for creating and growing jobs in the
region.
V. ADJOURNMENT
There being no further business.to come before the Committee, the
meefing adjourned at 6:40 p.m.
APPROVED this ��day of� ^-�-/ 2013.
� �`��— ,a
J n Partridge, Chair � Danielle Daskam, City Clerk
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