HomeMy WebLinkAbout05-06-2013 Finance Committee
CITY:OF_
May 6, 2013 - 5:30 PM
Annex Conference Room 1
I ' dtoN. MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex at
One East Main Street in Auburn.
A. Roll Call
Chair John Partridge and Member John Holman were present.
City officials and staff members present included: Mayor Peter B.
Lewis, Deputy Mayor Nancy Backus, Finance Director Shelley
Coleman, City Attorney Daniel B. Heid, Public Works Director Dennis
Dowdy, Parks, Arts and Recreation Director Daryl Faber, Utilities
Engineer Dan Repp and Deputy City Clerk Shawn Campbell.
Also present was Scot Pondelick.
B. Announcements
There was no announcement.
C. Agenda Modifications
Resolution No. 4941 was moved from Resolutions, Item A, to
Discussion, Item B, and Resolution No. 4949 was added to the
agenda as Discussion, Item K.
II. CONSENT AGENDA
A. April 15, 2013 Minutes
Member Holman moved and Chair Partridge seconded to approve the
April 15, 2013 minutes.
MOTION CARRIED UNANIMOUSLY. 2-0
B. Claims Vouchers (Coleman)
Claims check numbers 421876 through 422299 in the amount of
$2,506,470.54 and dated May 6, 2013.
Committee members reviewed the claims and payroll vouchers and
briefly discussed claims voucher numbers 422092 and 422280.
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Member Holman moved and Chair Partridge seconded to approve and
forward the claims and payroll vouchers to the full Council for
consideration.
MOTION CARRIED UNANIMOUSLY. 2-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 533756 through 533787 in the amount of
$269,974.76 electronic deposit transmissions in the amount of
$1,203,894.37 for a grand total of $1,473,869.13. For the period
covering April 11, 2013 - April 24, 2013.
See claims vouchers above for action on payroll vouchers.
III. DISCUSSION ITEMS
A. Resolution No. 4911 (Faber)
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain City property as surplus, and authorizing the Mayor
and City Clerk to execute agreements between the City of Auburn and
the State of Washington for an exchange of property
Director Faber presented Resolution No. 4911. He stated the
resolution declares the City owned I street property as surplus and
allows the Mayor to enter into an agreement with Washington State to
swap the I street property for the State owned property at Game Farm
Park.
Chair Partridge questioned the assessed value of the two
properties. Director Faber stated the values of the two properties are
very similar. The Washington State Revised Code of Washington for
property exchanges states the value does not have to be
equal. Director Faber said the City will use the buildings as storage
until a master plan has been developed. Mayor Lewis said the City has
been working on acquiring this property since he was on the Council
and this is a very good exchange for the City.
B. Resolution No. 4941 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate agreements and execute
documents necessary to acquire property related to the Auburn Way
South and M Street SE Intersection Improvement Project (CP1024)
Director Dowdy presented Resolution No. 4941. This resolution allows
the Mayor to begin negotiations with the property owners to gain the
additional ten feet of right of way needed for this project. This project
will result in an additional right hand turn lane, and the ability to round
off the curb to address the safety concerns at the intersection.
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C. Resolution No. 4938 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate agreements and execute
documents necessary to acquire property related to the Auburn Way
South Pedestrian Improvements Project Dogwood Street SE to Fir
Street SE (CP1118)
Director Dowdy presented Resolution No. 4938 and Resolution
No. 4939. The resolutions allow the City to negotiate for partial takes
of the properties to acquire the rights of way on both sides of
the street. Resolution No. 4938 will allow the Mayor to negotiate to
acquire properties on Auburn Way South from Dogwood Street SE to
Fir Street SE. Resolution No. 4939 will allow the City to negotiate for
properties from Fir Street SE to Hemlock Street SE. The two projects
are being planned together to ensure they work together. The
Muckleshoot Tribe will also be donating land and cost sharing for the
project. This project widens the existing road and installs u-turns for
traffic and pedestrian safety.
Mayor Lewis stated this project has received approval from the State
of Washington. The project is primarily for public safety.
D. Resolution No. 4939 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate agreements and execute
documents necessary to acquire property related to the Auburn Way
South Corridor Improvements Project Fir Street SE to Hemlock Street
SE (CP1119)
See Resolution No. 4938 for discussion of Resolution No. 4939.
E. Resolution No. 4940 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain real property as no longer needed for sanitary sewer
utility purposes and authorizing the Mayor to execute a dedication
deed thereof for City right-of-way purposes for mutual consideration
Director Dowdy presented Resolution No. 4940. The property is no
longer needed for the Sanitary Sewer Utility but is needed for road
rights of way. The resolution will allow access to the east side ditch
and easements that have been set aside under the group utilities
ownership for wetland mitigation projects.
F. Resolution No. 4945 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the City to apply for, and if awarded, to accept state grant
funds in the amount of $6,000.00 from the Washington State
Department of Transportation Aviation Division to update the 2000-
2020 Airport Master Plan and authorizing the execution of the grant
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agreement therefor
Director Coleman presented Resolution No. 4945. The resolution
authorizes the City to apply for and accept a Washington State grant
to assist in funding the 2000 - 2020 Airport Master Plan. The City will
need to apply for the grant by the end of May and the award will be by
the end of June 2013.
Chair Partridge stated the City will still be responsible for the
remaining $16,500.00.
G. Resolution No. 4946 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to grant an easement to Puget Sound Energy
for the purpose of installing underground power facilities for the
Academy Booster Pump Station Project (CP0909)
Director Dowdy presented Resolution No. 4946. He stated the purpose
of the easement is to support the booster pump station. The City will
be taking out an old booster pump station and replacing it. The
easement will allow Puget Sound Energy to provide power to the new
station.
H. Public Works Consultant Agreement AG-C-431 (Dowdy)
Council to grant permission to enter into Consultant Agreement No.
AG-C-431 with FCS Group, Inc. for the Water, Sewer, and Stormwater
Cost of Service Rate and Charge Study
Utilities Engineer Dan Repp stated the cost of service study will show
the true cost of services for each customer class. The Council will then
be able to reevaluate each customer class rate.
Chair Partridge asked what prompted the cost of service study. Mr.
Repp stated jurisdictions revisit this issue periodically to ensure the
cost of services are appropriately allocated across the customer
classes. The City has not done this study since 1998. Mayor Lewis
said this is considered best practices. Member Holman stated the rate
study results will give Council the opportunity to review their billing
philosophy. Mr. Repp stated the study would start the first part of the
third quarter and be final in the first part of 2014.
I. SCORE Jail Statistics (Coleman)
Director Coleman presented the SCORE Jail Statistics. The 2014
budget for maintenance and operations of the SCORE facility have
been established. The Average Daily Population (ADP) counts
averaged 84 inmates compared to the current budget of 122 inmates.
That is a reduction of approximately 6.5%. The savings compared
to the current budget for the City of Auburns portion of the
maintenance and operations budget will be a reduction of 7.85%.
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Member Holman stated the City is estimated to save $1,100,000.00 to
$1 ,250,000.00.
Director Coleman shared the information provided to the City from the
SCORE facility regarding the month by month population of each
member and the contract population.
Mayor Lewis stated if a sizable contract for jail services was
negotiated the SCORE facility would have to open an additional pod.
J. Animal Control Licensing Program (Coleman)
Director Coleman stated when the Municipal Services Committee
reviewed the Animal Control and Licensing Program they requested
additional information including all the costs for all aspects of the
program. The spreadsheet has been revised to include all costs
including building cost, value and amortization; land site
improvements; tenant improvements and a 12.5% administration fee
on gross licensing and marketing.
Member Holman asked if under the King County agreement the City
was assessed additional fees for veterinary services. Director
Coleman stated emergency veterinary services was a part of the
contract. The City has emergency veterinary services added into the
Animal Services budget. There has been a substantial increase in
licensing and revenue for the month of March. The Committee thanked
Director Coleman for providing the detailed information.
K. Resolution No. 4949
Mayor Lewis presented Resolution No. 4949. Washington State
Department of Transportation is concluding a study done on different
locations around the state for new Amtrak stations. The National
Amtrak Advisory Board requested the City provide a resolution
requesting an Amtrak stop within the City. The City is also including
letters of support from all of the cities in the transportation network.
IV. ADJOURNMENT
There being no further business to come before the Committee, the meeting
adjourned at 6:18 p.m.
APPROVED this 20th day of May, 2013.
J hn Partridge, Chair Shawn Campbell, Deputy City Clerk
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