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Home My WebLink About06-17-2013 CITY COUNCIL AGENDA MODIFICATION *� /�—* C[TY OF —� * ` WASHINGTON T0: Members of the City Council Mayor Lewis Department Directors FROM: Danielle Daskam, City Clerk SUBJECT: June 17, 2013 Agenda Modification DATE: June 17, 2013 The June 17, 2013, City Council meeting agenda is mod�ed as follows: 1V. CONSENT AGENDA Additional documents related to the bid award for Public Works Project Na CP1224 are transmitted. E. Public Works Project No. CP7224 (WagnedDowdy) City Council award Contract No. 13-04, to Rodarte Construction on their low bid of$2,004,907.40, plus Washington State sales tax of $50,968.17, for a total contract price of$2,055,8Z5.57 for Project- No. CP1224, 2013 Local Street Pavement Reconstruction Project. * * c�rroF --�" « AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subject: Public Works Project No. CP1224 Date: June 14, 2013 Department: Public Works Attachments: BudgetStatus Sheet, Budget lmpact: $0.00 Bid Tab Summary, Vicinity Map AdministrativeRecommendatfon: City Council award Contract No. 13-04, to Rodarte Construction on their low bid af$2,004,907.40 plus Washington State sales tax of$50,968.17 for a total contract price of $2,055,875.57 for Fro'ect No. CP1224, 2013 Local Street Pavement Reconstruction Pro'ec.k. Background Summary: The 2013 Local Street Pavement Reconstruction project will reconstruct 0.7 miles of local streets(shown on the attached map)as part of the 2013 Save Our Streets'(SOS) progrem. In addition, stortn drainage improvements will also be constructed on the project streets to address local storm drainage issues. This work is funded by the 103 (Local Street) Fund. This project will also replace deteriorated and undersized water mains and replace a sanitary sewer line as shown on the attached map. This work will be funded by the 430 (Water) Fund and 431 (Sewer) Fund respectively. The 430 fund will also pay for the street restoretion improvements on V St SE between 3rO Ct SE and 4'" St SE. Thissection of V St SE is in good condition and is not part of the scope of the 2013 Save Our Streets program. The 2013 SOS program will also overlay 0.1 mile of local streets and chipseal 1.3 miles oflocal streets; however, this work willbe done under a separate construction contract. A project budget contingency of$632,782 remains in the 103 (LOCaI Street Pavement Preservation) Fund. A project increase ot$151,654 within the 430 (Water) Fund will be necessary; howeyer, it will not reyuire a budgetadjustmenYsince it is anticipated 4hat this moneywillbe ava'ilable fromthe Well Inspectiort8 ReplacementProgram. A project budget contingency of$163,904 remains in the 431 (Sewer) Fund. Revfewed by Council&Committeas: Revfewed by DeparhneMS 8 Dlvlalona: ❑Arts Commission. COUNCIL COMMITTEES: ❑ Building ❑..M&O �Airyort O Finance ❑ Cemetery ❑ Mayor ❑ Heanng Examiner ❑ Municipal Serv. p Finance ❑ Parks ❑ Human Sarvicas ❑ Pianning&CD ❑ Fire �.❑. Planning ❑ Park Board �Public Works � Legel ❑ Police ❑ Planning Comm. ❑ Other � Public Works ❑ Human Resources Action: CommitteeApprovaC� DYes ❑No Council Approval: �Yes ❑NO Call for.PUblic Hearing _!_/ Refarred to Until_/_(_ Tablad Until / / Councilmember. Wa ner Staff: Dowd Meetin Date: June 17, 2013 Item Number. riVBURN * MORE THAN YOU IMAGWED BID TABULATION BID TO,TALS SUMMARY Project,Name: CP1224, 2013 Local Streetpavement Reconstnaction Prepared by: City af Aubum Bid Date: 8/11/13 ENG/NEER'S ES7IMATE: S 2.359,017.40 AVERAGE BASIC BIO AMOUNT: $ 2,333,345.41 BASIC BID SPREAD AMOUNT: $ 758,4b4.30 Basic BID Amount Spread$ Spread°� LOWBIDDER: RodarteConstruction S 2,004,907.40 ,5354,710.00 -15:07% SecorM Bidder: ICON Mffierials $ 2,105;335.40 -$253,682.00 -10.75% Basic BID(Tax not Included) Tota181D(Tax Included) Rodarte Construction S Z.004,907.40 $ 2,055,875.57 ICON Materials E 2,105,395.40 $ 2,165,477.29 Johanse�Excavating S 2.130,171i65 $ 2,181,068.25 RW Scott Construdion E 2,274,050:44 $ 2,317;044.BT Jennings Northwest S 2,281,338.35 $ 2,344,089.72 DPK, Inc $ 2,442,886.60 $ 2,499;805.95 NOVAContraeti�g E 2.664,991.70 $ 2,729,146.69 Ceccarrti, Inc E 2,763,381.70 $ 2,824;389.58 6/1?J2013(10:14 Atvn h:\proj\bidtabs\CP12248T.xls 16 BUDGET STATUS SHEET . Pro ect No: CP12Y3� Pro eet Tklr. ��2010 LoealBVeet Pavement Reeonslruetlon Pro. ProJect Manager. Seth Wleksdom Date:.June 14,2013 � InWaUonlCOnsuMaMAgreement Initiatlon Date: Odober 15.2012 � Permiasion M AGvertlea Ativertlsement Date: Mav 28.�2013 , O CoMmct Award Awartl Date: Q Clianga OMer Approval Q Contrdet Final Aeeeptanee The'Future Yeers"column indicates the projeeted amount to be requested in Poture budgefs. � Funds Bud eted Funds Available Funding 2012 �2073 FuNre Yeera Total 103�Funtl-LOCeIStreet 2,400,000 2,400;000 430PUnd-Water(Street UtilNy Improvements) 500.000 500;000 431 Fund-Sanita Sexrer (Street Util' Im rovamen5 200,000 200;000 Total 0 3,700,000 0 3,700;000 � Estimated Cost Funds Needed Activl 2012 2013 FutureYeaB Tofal�� -oesieo e�ei�een�a=a�y cosu� io,000 �o,000 �Aesipn�Engineering-Consukent Costs 255,800�� 255.800 Construetion BiA 2,055,876 2,055,878 Conshuctldn Contingency(5'Yo) 102,794 102,794 Construdlon Engineedng-City Costs` ��20,000 �20,000 Conshuctlon En Ineedng-.ConsuRant Costa 10,500 10,500. � Total 0 _2,454,989 0 2,454,989 'Cfry staR bosts faF street tlesign antl�eonstructlon are not chargetl against the proJee[6uAget antl are not shown here. 703 tocal Street Bud et Status . 2012 2013�- FutureYeara '� Tofal � "103�Funds�.9ud eted 0 2,400,000 0 � 2,400.000 103Punds'.Needed 0 7,767,218� . 0 1,767,218 °707 euntl Pro eet Com�n en 0 632 782 0 63 T82 703 Funds ulred 0 0 0 0 430 Water Bud et Status 2012 2013 Future YeaB Total . "430FUntls�.BUd etetl � 0. 500,000 0 500,000 � 430Funds�Needed 0 851,864� 0 851,854 .:'490 FuedPro sct Contln en 0 0 0 � 0 �.t0 Funds Requlred 0 157,654 0 151,654 431 Sanita Sewer Bud et Status 2012 2013 FuWre Yeaw Total . . "431 Funds Bud eted ( 0 (200.000 0. �-- 200,000 431 funtls Neetletl 0 �. _36,098 0 .. 38.086 �•4S1 Funtl Pro act COntln en 0 183 904 . 0 163�904 4s7FuntlsRequlretl 0 0 0 0 ' "(#)in.the Budget Stetus Sections indicetee Monay the City has available. 7of1 � � N N Y N � W � .. ao � SE � A � B ti' � ST � �r gE � p`�' i � A URy � � NE O B y� N V� z �p � V1 [��7 � � H � p Ne a C=7 µ t�J �- � � ° (� �rn N � � � �P �P _ z � � n �` o � cvD STST � � D T SE � x � � �' a � � � � ' 3� ,H , � E 3f 3E � ' � E SE �,� p � � o� � � m o � � N D o .n g °�.° �' �' v, �.`- � '� b�� g C m w ,v �. F � F �, �, �. 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