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HomeMy WebLinkAbout-South County Housing & Outreach CITY OF AUBURN -AGREEMENT FOR SERVICES THIS AGREEMENT made and entered into this day of� � 2013, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington, hereafter referred to as "CITY', and SOUTH COUNTY HOUSING & OUTREACH which is located at PO BOX 1169 — Auburn, WA 98071, a non-profit corporation organized under the laws of the State of Washington, hereafter referred to as "AGENCY." WHEREAS, The AGENCY provides a valuable service to the CITY and its residents through the provision of confidential shelter to victims of domestic violence; and WHEREAS, the CITY is interested in continuing support of the AGENCY, including development of additional resources and service sites, for low income Auburn residents; NOW, THEREFORE, In consideration of the covenants and conditions of this Agreement, the parties agree as follows: I. PURPOSE The purpose of this Agreement is to provide for an appropriation to the AGENCY for providing services as set forth in Exhibit 1 through 4, and incorporated herein by this reference as if fully set forth, to Auburn residents during the term. This support is in recognition of the fact that the demand for the services delivered by the AGENCY continues to rise. II. SCOPE OF SERVICES A. The parties agree and understand that the AGENCY agrees to provide services, as described in Exhibits 1 through 4, which may include development of new resources, to low income Auburn residents. Services to be provided are set forth in Exhibits 1 through 4 to this agreement, and incorporated herein by this reference as if fully set forth. B. The Agency agrees to provide at a minimum the services outlined in the Exhibits. Said services are to be completed no later than December 31, 2013. City of Auburn Agreement: SCHO-Continuum of Housing Services April1, 2013 Page 1 of 8 III. TERM The term of this Agreement shall commence on April 1, 2013 and shall expire on December 31, 2013. IV. PERFORMANCE REPORTS AND COMPENSATION A. The AGENCY shall provide to the City, upon invoicing, a status report containing program statistics regarding the type and level of services provided to the City of Auburn, as well as financial information pertaining to the contract agreement and expenditures. Format and contents of these reports are set forth in Exhibits 1 to 4 to this Agreement, which are incorporated herein by this reference. B. The Agency shall prepare and submit to the City two program evaluation reports in the format commonly referred to as "outcomes reports" which will show the intended linkages between the activities conducted and the changes the activities will produce. These reports shall contain information as set forth in Exhibit 4 to this Agreement, which is incorporated herein by this reference, and shall be submitted to the City at the end of the first quarter and within sixty days following the close of the calendar year. C. As full and total payment for the services provided under this Agreement, the CITY agrees to pay the AGENCY the total amount of $25,000.00 as set forth in Exhibit 1. The CITY will pay an amount equal to one-quarter of the total amount within thirty (30) days following the CITY's receipt of invoices. The required format and content of invoices is set forth in the Exhibits to this Agreement, and is incorporated herein by this reference. V. INDEMNIFICATION The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its elected and appointed officials, employees and agents from and against any and all claims, demands and/or causes of action of any kind or character whatsoever arising out of or relating to services -------------------------------------- City of Auburn Agreement: SCHO—Continuum of Housing Services April1, 2013 Page 2 of 8 provided by the AGENCY, its employees, volunteers or agents concerning any and all claims by any persons for alleged injury or damage to persons or property to the extent caused by the negligent acts, errors or omissions of the AGENCY, its employees, volunteers or agents or representatives. In the event that any suit or claim for damages based upon such claim, action, loss or damage is brought against the CITY, the AGENCY shall defend the same as its sole costs and expense; provided that the CITY retains the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment be rendered against the CITY and/or its officers, elected officials, agents and employees or any of them or jointly against the CITY and the AGENCY and their respective officers, agents, volunteers, employees or any of them, the AGENCY shall fully satisfy the same and shall reimburse the CITY any costs and expense which the CITY has incurred as a result of such claim or suit. The provisions of this section shall survive the expiration or termination of this Agreement. VI. INDEPENDENT CONTRACTOR/ASSIGNMENT The parties agree and understand that the AGENCY is an independent contractor and not the agent or employee of the CITY and that no liability shall attach to the CITY by reason of entering into this Agreement except as provided herein. The services required under this Agreement may not be assigned or subcontracted by the AGENCY without the prior written consent of the CITY. VII. INSURANCE The AGENCY shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or property which may arise from or in connection with services provided by the AGENCY, it agents, employees or volunteers under this Agreement. The AGENCY agrees to provide comprehensive general liability insurance and shall maintain liability limits of not less than ONE MILLION DOLLARS ($1,000,000) combined single limit coverage per occurrence for bodily injury, personal injury and property damage. Where -------------------------------------- City of Auburn Agreement: SCHO-Continuum of Housing Services April1, 2013 Page 3 of 8 professional services are provided as part of the services rendered pursuant to this Agreement, as shown in Exhibit 1, the AGENCY shall also provide and maintain professional liability coverage including errors and omissions coverage in the minimum liability amount of ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. Any deductibles or self insured retentions in either policy must be declared to and approved by the CITY. At the option of the CITY either: The insurer shall reduce or eliminate such deductibles or self insured retentions as respects the CITY, its officials and employees; or, The AGENCY shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. The policies are to contain or be endorsed to contain the following provisions: 1) GENERAL LIABILITY COVERAGE: The CITY, its elected and appointed officials, employees and agents are to be covered as additional insured as respects: Liability arising out of services and activities performed by or on behalf of AGENCY, its employees, agents and volunteers. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its elected and appointed officials, employees or agents. 2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES: (a) The AGENCY's insurance coverage shall be primary insurance as respects the CITY, its officials, employees and agents. Any insurance or self insurance maintained by the CITY, its officials, employees or agents shall be in excess of the AGENCY's insurance and shall not contribute with it. (b) Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the CITY, its officials, employees or agents. -------------------------------------- City of Auburn Agreement: SCHO—Continuum of Housing Services April1, 2013 Page 4 of 8 (c) Coverage shall state that the AGENCY's insurance shall apply separately to each insured against whom claim is bought or suit is brought except with respect to the limits to the insurer's liability. (d) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage, or in limits except after thirty (30) days prior written notice by certified mail return receipt requested has been given to the CITY. The AGENCY agrees to provide copies of the Certificates of Insurance to the CITY at the time that this Agreement takes effect. (e) The AGENCY shall furnish the CITY with Certificates of Insurance and with original endorsements affecting coverage required by this clause. The certificate and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The CITY reserves the right to require complete, certified copies of all required insurance policies at any time. (f) The AGENCY shall include all volunteers, employees and agents under its policies or shall furnish separate certificates and endorsements for each. All coverages for volunteers shall be subject to all the requirements stated herein. VIII. NONDISCRIMINATION The AGENCY shall not discriminate under any services or programs to which this Agreement may apply directly or through contractual or other arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or the presence of any sensory, mental or physical handicap. IX. BOOKS AND RECORDS The AGENCY agrees to maintain separate accounts and records in accordance with State Auditor's procedures, including personnel, property, financial and programmatic records -------------------------------------- City of Auburn Agreement: SCHO-Continuum of Housing Services Aprill, 2013 Page 5 of 8 which sufficiently reflect direct and indirect costs and services performed under this Agreement. The AGENCY agrees to maintain all books and records relating to this Agreement for a period of three (3) years following the date that this Agreement is expired or otherwise terminated. The parties agree that the CITY OF AUBURN may inspect such documents upon good cause at any reasonable time within the three (3) year period. X. TERMINATION OF AGREEMENT This Agreement may be terminated by either party upon thirty (30) days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the other. XI. GENERAL PROVISIONS A. The AGENCY agrees to submit a report to the CITY no later than the last quarterly invoice date, describing the progress and activities performed for the previous year's scope of services. B. This Agreement shall be governed by the laws, regulations and ordinances of the City of Auburn, the State of Washington, and County of King and where applicable, Federal laws. C. Agency agrees to conduct its activity in such a manner as to coincide with the goals identified in the attached Memorandum of Understanding. The Agency understands that the performance indicators established in the Memorandum will be used by the City as a measurement tool in determining if the goals have been achieved. D. The CITY and the AGENCY respectively bind themselves, their successors, volunteers, assigns and legal representatives to the other party to this Agreement and with respect to all covenants to this Agreement. -------------------------------------- City of Auburn Agreement: SCHO—Continuum of Housing Services April1, 2013 Page 6 of 8 E. This Agreement represents the entire and integrated Agreement between the CITY and the AGENCY and supersedes all prior negotiations. This Agreement may be amended only by written instrument signed by both the CITY and the AGENCY. F. Should it become necessary to enforce any term or obligation of this Agreement, then all costs of enforcement including attorneys fees and expenses and court costs shall be paid to the substantially prevailing party. G. The AGENCY agrees to comply with all local, state and federal laws applicable to its performance under this Agreement. REMAINDER OF PAGE LEFT INTENTIONALLY BLANK -------------------------------------- City of Auburn Agreement: SCHO-Continuum of Housing Services April1, 2013 Page 7 of 8 CITY OF l PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam, City Clerk APP ie B. Hekl, City Attorney S -SOUTH COUNTY HOUSING & OUTREACH BY: TITLE: PP-e IL ,--i STATE OF WASHINGTON ) )ss COUNTY OF KING ) On this j S+ day of 2013, before me, the undersigned, a Notary Public, personally appeared &Mdall to me known to be the of SCHO - SouW County Housing & Outreach, the non- profit corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said non-profit corporation for the uses and purposes therein mentioned, and on oath stated that helshe is authorized to execute said instrument on behalf of said non-profit corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the date hereinabove set forth. r1`tiA�iigiq _ _ OTARY PU LIC, s ��,A�g810N --�.1� OT A. residing in y MY COMMISSION expires: A% .o 800 s 11 1+'+h0�W1►SN��:r -------------------------------------- City of Auburn Agreement:SCHO—Continuum of Housing Services Aprill, 2013 Page 8 of 8 AT �yT :r EXHIBIT COVER PAGE WASHINGTON HUMAN SERVICE AGREEMENT 2013 INVOICE FOR CONTRACTED SERVICES To: CITY OF AUBURN, ATTN: COMMUNITY SERVICES 25 WEST MAIN STREET, AUBURN WA 98001 Agency: South County Housing & Outreach P.O. Box 1169 Auburn, WA 98071 Program: Continuum of Housing Services Contact, Title: Randy Skoglund, President Phone: (253) 737-5900 Email: scoutreach @comcast.net Amount Requested: $ .6,250.00 Invoice for: ❑ Clients Served Attachments: ❑ Quarterly Service Report- Exhibit 1 ❑ Quarterly Financial Report— Exhibit 2 ❑ Demographic Report— Exhibit 3 ❑ Proof of Insurance I certify to the best of my knowledge that this invoice and attachments reflect actual service provided to Auburn residents. Signature of Authorized Representative Date The City of Auburn will issue payment upon this invoice within forty-five (45) business days of receipt. To ensure prompt payment, please submit this form and all required attachments by the date listed above. FOR CITY OF AUBURN USE ONLY. Contract Amount: $6,250 Payments Year to Date: PaymeiKf7is in i Contract Balance: Author ed to Signature Date CITY OF AUBURN COVER PAGE— MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT REQUEST 2013 Exhibit 1 HUMAN SERVICE AGREEMENT 2013 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT Agency Information South County Housing & Outreach P.O. Box 1169 Auburn, WA 98071 Contact, Title: Randy Skoglund, President Phone: (253) 737-5900 Email: scoutreach @comcast.net Are professional services (e.g., counseling, case management) provided as part of this Agreement? Contract Information Contract Amount: $6,250 Program Name: Continuum of Housing Services Description of Service to be provided: Reporting Information Report for _Clients Served 2013 Service Units City Funding Only Service Unit Description: Total Actual Service Auburn Residents Only Projected Actual Units by Invoice Units to Date Annual Units Service Unit/Performance Measure 1St 2nd 3rd 4th Unduplicated Number of Auburn 25 Clients Served Bed Nights 350 Narrative: Please attach other relevant information, including current trends, program developments, special events, publicity, community education, etc. If actual service units are lower than anticipated, please explain. 2013 Exhibit 2 CITY OF AUBURN 2013 Quarterly Financial Report Agency: South County Housing & Outreach Date: Program: Continuum of Housing Services Report for _Clients Served Cost Categories Budget This Cumulative Award Award Request to date Balance 1 Personal/Agency Services 2 Office/Operating Supplies 3 Consultant or Purchased Services 4 Direct Client Assistance 5 Communications 6 Travel &Training 7 Intra-Agency Support 8 Other per Detail Grand Total $6,250.00 Requested Reimbursement: Detail as Applicable: 2013 Exhibit 3 CITY OF AUBURN 2013 Demographic Report Agency: South County Housing & Outreach Date: Program: Continuum of Housing Services Category - i St 250 3rcl 4 th Total YTD Client Algona Residence** Auburn Black Diamond **List all clients Burien served in this Covington category. In all other Des Moines categories list Enumclaw Auburn clients Federal Way only. Kent Maple Valle Normandy Park Pacific Renton SeaTac Seattle Tukwila Unincorporated. King Count Other: Unknown TOTAL Client` 30%of median or below Income" 50%of median or below Level 80%of median or below Above 80%of median Unknown TOTAL Client Female Gender Male Client 0-4 Age 5-12 13-17 18-34 35-54 55-74 75+ Unknown TOTAL Ethnicity/ Asian Cultural Asian/White Background American Indian/Alaskan Native American Indian/Alaskan Native&White American Indian/Alaskan Native&Black /African American Black/African American Black/African American&White Hispanic/Latino Native Hawaiian/Other Pacific Islander White/Caucasian Unknown/No Response TOTAL Condition Disabling Condition ESL " " Limited En lish Speaking Household Female-Headed Household