HomeMy WebLinkAbout-South County Housing & Outreach CITY OF AUBURN -AGREEMENT FOR SERVICES
THIS AGREEMENT made and entered into this day of� �
2013, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington, hereafter referred to as "CITY', and SOUTH COUNTY HOUSING & OUTREACH
which is located at PO BOX 1169 — Auburn, WA 98071, a non-profit corporation organized
under the laws of the State of Washington, hereafter referred to as "AGENCY."
WHEREAS, The AGENCY provides a valuable service to the CITY and its residents
through the provision of confidential shelter to victims of domestic violence; and
WHEREAS, the CITY is interested in continuing support of the AGENCY, including
development of additional resources and service sites, for low income Auburn residents;
NOW, THEREFORE, In consideration of the covenants and conditions of this
Agreement, the parties agree as follows:
I. PURPOSE
The purpose of this Agreement is to provide for an appropriation to the AGENCY for
providing services as set forth in Exhibit 1 through 4, and incorporated herein by this reference
as if fully set forth, to Auburn residents during the term. This support is in recognition of the fact
that the demand for the services delivered by the AGENCY continues to rise.
II. SCOPE OF SERVICES
A. The parties agree and understand that the AGENCY agrees to provide services, as
described in Exhibits 1 through 4, which may include development of new resources, to low
income Auburn residents. Services to be provided are set forth in Exhibits 1 through 4 to this
agreement, and incorporated herein by this reference as if fully set forth.
B. The Agency agrees to provide at a minimum the services outlined in the Exhibits. Said
services are to be completed no later than December 31, 2013.
City of Auburn Agreement: SCHO-Continuum of Housing Services
April1, 2013
Page 1 of 8
III. TERM
The term of this Agreement shall commence on April 1, 2013 and shall expire on
December 31, 2013.
IV. PERFORMANCE REPORTS AND COMPENSATION
A. The AGENCY shall provide to the City, upon invoicing, a status report containing
program statistics regarding the type and level of services provided to the City of Auburn, as
well as financial information pertaining to the contract agreement and expenditures. Format and
contents of these reports are set forth in Exhibits 1 to 4 to this Agreement, which are
incorporated herein by this reference.
B. The Agency shall prepare and submit to the City two program evaluation reports in the
format commonly referred to as "outcomes reports" which will show the intended linkages
between the activities conducted and the changes the activities will produce. These reports
shall contain information as set forth in Exhibit 4 to this Agreement, which is incorporated herein
by this reference, and shall be submitted to the City at the end of the first quarter and within
sixty days following the close of the calendar year.
C. As full and total payment for the services provided under this Agreement, the CITY
agrees to pay the AGENCY the total amount of $25,000.00 as set forth in Exhibit 1. The
CITY will pay an amount equal to one-quarter of the total amount within thirty (30) days
following the CITY's receipt of invoices. The required format and content of invoices is set forth
in the Exhibits to this Agreement, and is incorporated herein by this reference.
V. INDEMNIFICATION
The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its elected and
appointed officials, employees and agents from and against any and all claims, demands and/or
causes of action of any kind or character whatsoever arising out of or relating to services
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City of Auburn Agreement: SCHO—Continuum of Housing Services
April1, 2013
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provided by the AGENCY, its employees, volunteers or agents concerning any and all claims by
any persons for alleged injury or damage to persons or property to the extent caused by the
negligent acts, errors or omissions of the AGENCY, its employees, volunteers or agents or
representatives. In the event that any suit or claim for damages based upon such claim, action,
loss or damage is brought against the CITY, the AGENCY shall defend the same as its sole
costs and expense; provided that the CITY retains the right to participate in said suit if any
principle of governmental or public law is involved; and if final judgment be rendered against the
CITY and/or its officers, elected officials, agents and employees or any of them or jointly
against the CITY and the AGENCY and their respective officers, agents, volunteers, employees
or any of them, the AGENCY shall fully satisfy the same and shall reimburse the CITY any
costs and expense which the CITY has incurred as a result of such claim or suit. The provisions
of this section shall survive the expiration or termination of this Agreement.
VI. INDEPENDENT CONTRACTOR/ASSIGNMENT
The parties agree and understand that the AGENCY is an independent contractor and
not the agent or employee of the CITY and that no liability shall attach to the CITY by reason of
entering into this Agreement except as provided herein. The services required under this
Agreement may not be assigned or subcontracted by the AGENCY without the prior written
consent of the CITY.
VII. INSURANCE
The AGENCY shall procure and maintain for the duration of this Agreement insurance
against claims for injuries to persons or property which may arise from or in connection with
services provided by the AGENCY, it agents, employees or volunteers under this Agreement.
The AGENCY agrees to provide comprehensive general liability insurance and shall maintain
liability limits of not less than ONE MILLION DOLLARS ($1,000,000) combined single limit
coverage per occurrence for bodily injury, personal injury and property damage. Where
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City of Auburn Agreement: SCHO-Continuum of Housing Services
April1, 2013
Page 3 of 8
professional services are provided as part of the services rendered pursuant to this Agreement,
as shown in Exhibit 1, the AGENCY shall also provide and maintain professional liability
coverage including errors and omissions coverage in the minimum liability amount of ONE
MILLION DOLLARS ($1,000,000) combined single limit per occurrence for bodily injury,
personal injury and property damage. Any deductibles or self insured retentions in either policy
must be declared to and approved by the CITY. At the option of the CITY either: The insurer
shall reduce or eliminate such deductibles or self insured retentions as respects the CITY, its
officials and employees; or, The AGENCY shall procure a bond guaranteeing payment of
losses and related investigations, claim administration and defense expenses. The policies are
to contain or be endorsed to contain the following provisions:
1) GENERAL LIABILITY COVERAGE:
The CITY, its elected and appointed officials, employees and agents are to be covered
as additional insured as respects: Liability arising out of services and activities
performed by or on behalf of AGENCY, its employees, agents and volunteers. The
coverage shall contain no special limitations on the scope of protection afforded to the
CITY, its elected and appointed officials, employees or agents.
2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES:
(a) The AGENCY's insurance coverage shall be primary insurance as respects the
CITY, its officials, employees and agents. Any insurance or self insurance
maintained by the CITY, its officials, employees or agents shall be in excess of the
AGENCY's insurance and shall not contribute with it.
(b) Any failure to comply with reporting provisions of the policy shall not affect coverage
provided to the CITY, its officials, employees or agents.
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City of Auburn Agreement: SCHO—Continuum of Housing Services
April1, 2013
Page 4 of 8
(c) Coverage shall state that the AGENCY's insurance shall apply separately to each
insured against whom claim is bought or suit is brought except with respect to the
limits to the insurer's liability.
(d) Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled, reduced in coverage, or in limits
except after thirty (30) days prior written notice by certified mail return receipt
requested has been given to the CITY. The AGENCY agrees to provide copies of
the Certificates of Insurance to the CITY at the time that this Agreement takes
effect.
(e) The AGENCY shall furnish the CITY with Certificates of Insurance and with original
endorsements affecting coverage required by this clause. The certificate and
endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The CITY reserves the right to require
complete, certified copies of all required insurance policies at any time.
(f) The AGENCY shall include all volunteers, employees and agents under its policies or
shall furnish separate certificates and endorsements for each. All coverages for
volunteers shall be subject to all the requirements stated herein.
VIII. NONDISCRIMINATION
The AGENCY shall not discriminate under any services or programs to which this
Agreement may apply directly or through contractual or other arrangements on the grounds of
race, color, creed, religion, national origin, sex, age, or the presence of any sensory, mental or
physical handicap.
IX. BOOKS AND RECORDS
The AGENCY agrees to maintain separate accounts and records in accordance with
State Auditor's procedures, including personnel, property, financial and programmatic records
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City of Auburn Agreement: SCHO-Continuum of Housing Services
Aprill, 2013
Page 5 of 8
which sufficiently reflect direct and indirect costs and services performed under this Agreement.
The AGENCY agrees to maintain all books and records relating to this Agreement for a period
of three (3) years following the date that this Agreement is expired or otherwise terminated. The
parties agree that the CITY OF AUBURN may inspect such documents upon good cause at any
reasonable time within the three (3) year period.
X. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon thirty (30) days written notice
should the other party fail substantially to perform in accordance with its terms through no fault
of the other.
XI. GENERAL PROVISIONS
A. The AGENCY agrees to submit a report to the CITY no later than the last
quarterly invoice date, describing the progress and activities performed for the
previous year's scope of services.
B. This Agreement shall be governed by the laws, regulations and ordinances of the
City of Auburn, the State of Washington, and County of King and where
applicable, Federal laws.
C. Agency agrees to conduct its activity in such a manner as to coincide with the
goals identified in the attached Memorandum of Understanding. The Agency
understands that the performance indicators established in the Memorandum will
be used by the City as a measurement tool in determining if the goals have been
achieved.
D. The CITY and the AGENCY respectively bind themselves, their successors,
volunteers, assigns and legal representatives to the other party to this
Agreement and with respect to all covenants to this Agreement.
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City of Auburn Agreement: SCHO—Continuum of Housing Services
April1, 2013
Page 6 of 8
E. This Agreement represents the entire and integrated Agreement between the
CITY and the AGENCY and supersedes all prior negotiations. This Agreement
may be amended only by written instrument signed by both the CITY and the
AGENCY.
F. Should it become necessary to enforce any term or obligation of this Agreement,
then all costs of enforcement including attorneys fees and expenses and court
costs shall be paid to the substantially prevailing party.
G. The AGENCY agrees to comply with all local, state and federal laws applicable
to its performance under this Agreement.
REMAINDER OF PAGE LEFT INTENTIONALLY BLANK
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City of Auburn Agreement: SCHO-Continuum of Housing Services
April1, 2013
Page 7 of 8
CITY OF
l
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APP
ie B. Hekl,
City Attorney
S -SOUTH COUNTY HOUSING & OUTREACH
BY:
TITLE: PP-e IL ,--i
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
On this j S+ day of 2013, before me, the undersigned, a
Notary Public, personally appeared &Mdall to me known to be the
of SCHO - SouW County Housing & Outreach, the non-
profit corporation that executed the within and foregoing instrument, and acknowledged said
instrument to be the free and voluntary act and deed of said non-profit corporation for the uses
and purposes therein mentioned, and on oath stated that helshe is authorized to execute said
instrument on behalf of said non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
date hereinabove set forth.
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City of Auburn Agreement:SCHO—Continuum of Housing Services
Aprill, 2013
Page 8 of 8
AT �yT :r EXHIBIT COVER PAGE
WASHINGTON
HUMAN SERVICE AGREEMENT
2013 INVOICE FOR CONTRACTED SERVICES
To: CITY OF AUBURN, ATTN: COMMUNITY SERVICES
25 WEST MAIN STREET, AUBURN WA 98001
Agency: South County Housing & Outreach
P.O. Box 1169
Auburn, WA 98071
Program: Continuum of Housing Services Contact, Title: Randy Skoglund, President
Phone: (253) 737-5900
Email: scoutreach @comcast.net
Amount Requested: $ .6,250.00
Invoice for: ❑ Clients Served
Attachments: ❑ Quarterly Service Report- Exhibit 1
❑ Quarterly Financial Report— Exhibit 2
❑ Demographic Report— Exhibit 3
❑ Proof of Insurance
I certify to the best of my knowledge that this invoice and attachments reflect actual service provided to
Auburn residents.
Signature of Authorized Representative Date
The City of Auburn will issue payment upon this invoice within forty-five (45) business days of receipt. To
ensure prompt payment, please submit this form and all required attachments by the date listed above.
FOR CITY OF AUBURN USE ONLY.
Contract Amount: $6,250
Payments Year to Date:
PaymeiKf7is in i Contract Balance:
Author ed to
Signature Date
CITY OF AUBURN
COVER PAGE— MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT REQUEST
2013 Exhibit 1
HUMAN SERVICE AGREEMENT
2013 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT
Agency Information
South County Housing & Outreach
P.O. Box 1169
Auburn, WA 98071
Contact, Title: Randy Skoglund, President
Phone: (253) 737-5900
Email: scoutreach @comcast.net
Are professional services (e.g., counseling, case management) provided as part of this
Agreement?
Contract Information
Contract Amount: $6,250
Program Name: Continuum of Housing Services
Description of Service to be provided:
Reporting Information
Report for _Clients Served
2013 Service Units
City Funding Only
Service Unit Description: Total Actual Service
Auburn Residents Only Projected Actual Units by Invoice Units to Date
Annual Units
Service Unit/Performance Measure 1St 2nd 3rd 4th
Unduplicated Number of Auburn 25
Clients Served
Bed Nights 350
Narrative: Please attach other relevant information, including current trends, program developments,
special events, publicity, community education, etc. If actual service units are lower than anticipated,
please explain.
2013 Exhibit 2
CITY OF AUBURN
2013 Quarterly Financial Report
Agency: South County Housing & Outreach Date:
Program: Continuum of Housing Services
Report for _Clients Served
Cost Categories Budget This Cumulative Award
Award Request to date Balance
1 Personal/Agency Services
2 Office/Operating Supplies
3 Consultant or Purchased
Services
4 Direct Client Assistance
5 Communications
6 Travel &Training
7 Intra-Agency Support
8 Other per Detail
Grand Total $6,250.00
Requested
Reimbursement:
Detail as Applicable:
2013 Exhibit 3
CITY OF AUBURN
2013 Demographic Report
Agency: South County Housing & Outreach Date:
Program: Continuum of Housing Services
Category - i St 250 3rcl 4 th Total YTD
Client Algona
Residence** Auburn
Black Diamond
**List all clients Burien
served in this Covington
category.
In all other Des Moines
categories list Enumclaw
Auburn clients Federal Way
only. Kent
Maple Valle
Normandy Park
Pacific
Renton
SeaTac
Seattle
Tukwila
Unincorporated. King Count
Other:
Unknown
TOTAL
Client` 30%of median or below
Income" 50%of median or below
Level 80%of median or below
Above 80%of median
Unknown
TOTAL
Client Female
Gender Male
Client 0-4
Age 5-12
13-17
18-34
35-54
55-74
75+
Unknown
TOTAL
Ethnicity/ Asian
Cultural Asian/White
Background American Indian/Alaskan Native
American Indian/Alaskan Native&White
American Indian/Alaskan Native&Black
/African American
Black/African American
Black/African American&White
Hispanic/Latino
Native Hawaiian/Other Pacific Islander
White/Caucasian
Unknown/No Response
TOTAL
Condition Disabling Condition
ESL " " Limited En lish Speaking
Household Female-Headed Household