HomeMy WebLinkAboutOrangehat Group CITY OF AUBURN -AGREEMENT FOR SERVICES
THIS AGREEMENT made and entered into this day o ` ��,Q ,
2013, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington, hereafter referred to as "CITY', and ORANGEHAT GROUP which is located at
632 N. Washinqton St., Second Floor, Alexandria, VA 22314, a corporation organized under the
laws of the State of Virginia, hereafter referred to as "AGENCY."
WHEREAS, The AGENCY provides a valuable service to the CITY and its residents
through the development of resource and assistance to Veterans in particular; and
WHEREAS, the CITY is interested in developing support for veterans services, including
development of additional resources and service sites, for low income Auburn residents;
NOW, THEREFORE, In consideration of the covenants and conditions of this
Agreement, the parties agree as follows:
I. PURPOSE
The purpose of this Agreement is to provide for an appropriation to the AGENCY for
providing services as set forth in the attached scope of work. This support is in recognition of
the fact that the demand for veterans services continues to rise.
II. SCOPE OF SERVICES
A. The parties agree and understand that the AGENCY agrees to provide services, as
described in the scope of work, which may include development of new resources, to low
income Auburn residents. Services to be provided are set forth in the scope of work to this
agreement, and incorporated herein by this reference as if fully set forth.
B. The Agency agrees to provide at a minimum the services outlined in the scope. Said
services are to be completed no later than December 31, 2013.
--------------------------------------
City of Auburn Agreement: Orangehat Group
April1, 2013
Page 1 of 7
L
(e) The AGENCY shall furnish the CITY with Certificates of Insurance and with original
endorsements affecting coverage required by this clause. The certificate and
endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The CITY reserves the right to require
complete, certified copies of all required insurance policies at any time.
(f) The AGENCY shall include all volunteers, employees and agents under its policies or
shall furnish separate certificates and endorsements for each. All coverages for
volunteers shall be subject to all the requirements stated herein.
VIII. NONDISCRIMINATION
The AGENCY shall not discriminate under any services or programs to which this
Agreement may apply directly or through contractual or other arrangements on the grounds of
race, color, creed, religion, national origin, sex, age, or the presence of any sensory, mental or
physical handicap.
IX. BOOKS AND RECORDS
The AGENCY agrees to maintain separate accounts and records in accordance with
State Auditor's procedures, including personnel, property, financial and programmatic records
which sufficiently reflect direct and indirect costs and services performed under this Agreement.
The AGENCY agrees to maintain all books and records relating to this Agreement for a period
of three (3) years following.the date that this Agreement is expired or otherwise terminated. The
parties agree that the CITY OF AUBURN may inspect such documents upon good cause at any
reasonable time within the three (3) year period.
X. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon thirty (30) days written notice
should the other party fail substantially to perform in accordance with its terms through no fault
of the other.
--------------------------------------
City of Auburn Agreement: Orangehat Group
April1, 2013
Page 5 of 7
XI. GENERAL PROVISIONS
A. The AGENCY agrees to submit a report to the CITY no later than the last
quarterly invoice date, describing the progress and activities performed for the
previous year's scope of services.
B. This Agreement shall be governed by the laws, regulations and ordinances of the
City of Auburn, the State of Washington, and County of King and where
applicable, Federal laws.
C. Agency agrees to conduct its activity in such a manner as to coincide with the
goals identified in the attached Memorandum of Understanding. The Agency
understands that the performance indicators established in the Memorandum will
be used by the City as a measurement tool in determining if the goals have been
achieved.
D. The CITY and the AGENCY respectively bind themselves, their successors,
volunteers, assigns and legal representatives to the other party to this
Agreement and with respect to all covenants to this Agreement.
E. This Agreement represents the entire and integrated Agreement between the
CITY and the AGENCY and supersedes all prior negotiations. This Agreement
may be amended only by written instrument signed by both the CITY and the
AGENCY.
F. Should it become necessary to enforce any term or obligation of this Agreement,
then all costs of enforcement including attorneys fees and expenses and court
costs shall be paid to the substantially prevailing party.
G. The AGENCY agrees to comply with all local, state and federal laws applicable
to its performance under this Agreement.
--------------------------------------
City of Auburn Agreement: Orangehat Group
April1,2013
Page 6 of 7
F AU
PE R B. LEWIS
MAYOR
ATTEST.
�Danielle E. Das am,
City Clerk
APP V DA O O M:
aniel B. Heid,
City Attorney
O E H GROUP
BY: �'
TITLE: ��`!��'4I
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
On this day of 2013, before me, the undersigned, a
Notary Ptdblic, personally appeared to me known to be the
49n La i'L/,,. of Orange Hat G up, the corporation that executed the
within and foregoing instrument, and acknowledged said instrument to be the free and voluntary
act and deed of said non-profit corporation for the uses and purposes therein mentioned, and
on oath stated that he/she is authorized to execute said instrument on behalf of said non-profit
corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
date hereinabove set forth.
oil
�J� ii N TARP PUBLIC,
residing in :�w
s MY COMMISSION expires: i
� r
//
--------------------------------------
City of Auburn Agreement: Orange Hat Group—Auburn Veterans Association
March 15, 2013
Page 8 of 8
THE SOLUTION
Orange Hat Group suggests the City of Auburn help found the "Veterans Resource Association" and its
non-profit subsidiary"Auburn Veterans Association."
These Associations will be non-profit organizations that provide a portal for Veterans to find resources
that are available to them from the city,state and federal governments, other non-profits and the
private sector.
Currently numerous resources exist for Veterans from housing assistance and incentive to jobs and
medical and metal health services. Yet these services can be housed in Federal,state and local
government agencies, non-profit organizations and private sector initiatives. Given the fact that these
resources are located in different organizations and there is little to any coordination or overlap, many
Veterans may not be aware of the resources that are available to help them.
The Veterans Resource Association (VRA) and Auburn Veterans Association (AVA)will work with all
these organizations to provide and simple and effective resource to match Veterans with the resources
available to them.
The following proposal outlines some short term and long term goals for 2013:
SHORT TERM
SETUP NON-PROFIT ORGANIZATIONS
Set up a non-profit vehicle to provide the coordination, provide support and assistance to Veterans and
recruit and education Veterans.
Finalize organizational mission and goals.
Decide on Association setup, non-profit status and file paperwork. Obtain EIN and bank accounts.
Develop organization structure and infrastructure. Find any resources that can help us expedite
paperwork.
OUTREACH
Begin researching and networking to find organizations (and organization contacts)that are providing
services to Veterans. Begin to prioritize and target organizations VRA and AVA can partner with to
coordinate services to benefit Veterans.
orange had 632 h Washington St.2nd Flr Alexandria,VA 22314 1 0 202.559.6799 1 wvww.orangehatadvocacy.com
NON-PROFIT FUNDRAISING
Begin researching and networking to find potential supports for VRA and ACA. Develop a budget and
raise the support needed to accomplish 2013 goals.
LONG TERM
-- — DEVELOP ONLINE PORTAL
Develop an online portal that uses industry
best practice to create a user-friendly design
for Veterans to quickly and easily be
connected to resources available to them.
' {«' ." awe•..,,,q Q.y.._m
DEVELOP INFRASTRUTURE TO SUPPORT VETERANS
REQUESTS
Finalize the staffing,technology and
infrastructure needed for the non-profit to
meet its goals and fulfill its mission in 2013. Begin building infrastructure to handle and process
veterans request. Develop a system to learn about new and existing services available to Veterans.
Build a working knowledge base on government services provided. Build a database of service requests
staff can find similar cases to uses as resources and find best ways to solve problems.
REACHING OUT TO VETERANS
Find and use organizations that currently communicate with Veterans to promote our Associations.
Obtain lists of Veterans that are available for free or for cost. Develop effective ways to directly
communicate and reach Veterans.
o ra n g e av 632 N.Washington St.2n1 Flr,Alexandria,VA 22314 1 0 202.558.6799 1 wvni.orangehatadvocacy.com