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HomeMy WebLinkAbout07-01-2013 July 1, 2013 Council Operations Committee Packet Council Operations Committee July 1, 2013 - 5:00 PM City Hall Council Conference Room AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Feburary 4, 2013 Minutes* III.DISCUSSION ITEMS A. Junior City Council* IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 14 AGENDA BILL APPROVAL FORM Agenda Subject: Feburary 4, 2013 Minutes Date: June 26, 2013 Department: Administration Attachments: February 4, 2013 Minutes Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember:Staff: Meeting Date:July 1, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 14 Council Operations Committee February 4, 2013 - 5:00 PM City Hall Council Conference Room MINUTES I. CALL TO ORDER A. Roll Call Chair Nancy Backus called the meeting to order at 5:00 p.m. in the Council Conference Room at Auburn City Hall located at 25 West Main Street in Auburn. Members in attendance included Chair Nancy Backus, Vice Chair Rich Wagner and Member Bill Peloza. Also in attendance were City Attorney Dan Heid and Deputy City Clerk Shawn Campbell. B. Announcements There was no announcement. C. Agenda Modifications There was no agenda modification. II. CONSENT AGENDA A. January 7, 2013 Minutes Vice Chair Wagner moved and Member Peloza seconded to approve the January 7, 2013 minutes. Motion carried unanimously. 3-0 III. DISCUSSION ITEMS A. Council Retreat Chair Backus noted that the Council Retreat tentatively scheduled of March 22, 2013 has been canceled. The Committee discussed date options. Chair Backus will propose new dates to the Councilmembers and reschedule the retreat. Chair Backus said the Council typically has two retreats per year. The first retreat has a finance driven agenda and the second one focuses more on the Council's goals. The Committee discussed several topic options including starting a park district, updating Council on large grants, funding opportunities from tax revenue and inviting a representative from the Chamber of Commerce to discuss options for a road bond. Member Peloza suggested to the committee that Councilmembers should Page 1 of 2 CA.A Page 3 of 14 educate citizens on the work of Council by way of news articles in the local Auburn Reporter. This was done several years ago and maybe it’s time to do it again. Chair Backus was going to look into promoting this suggestion. IV. ADJOURNMENT There being no further business, the meeting adjourned at 5:35 p.m. Approved this 4th day of March, 2013. ______________________________ _____________________________ Nancy Backus, Chair Shawn Campbell, Deputy City Clerk Page 2 of 2 CA.A Page 4 of 14 AGENDA BILL APPROVAL FORM Agenda Subject: Junior City Council Date: June 26, 2013 Department: Administration Attachments: Ordinance 6441 Junior City Council Application Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember:Staff: Meeting Date:July 1, 2013 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 5 of 14 ORDINANCE NO. 6 44 1 AN ORDINANCE OF THECITYCOUNCIL OF THE CITY OF AUBURN, WASHINGTON, CREATING A NEW CHAPTER 2.07 OF THE AUBURNCITY CODE RELATINGTO THEAUBURNJUNIOR CITY COUNCIL WHEREAS, the youth of the City ofAuburn are a valuable resource forthe future of the City, the State and the Country; and WHEREAS, the Cityand theschools serving Auburn students work very well together on projects to cultivate and foster this valuable resource; and WHEREAS, therealready exists, as a resource/program in the Parks, Arts and Recreation Department, a youthcommission to assist in functions involving recreation and youth activities to foster healthy environments for youth; and WHEREAS, there is an alternate needto create an environment which would give tothe youth of the City opportunities to acquaintthemselves with local government, and foster an understandingof municipal lawand the functions and operations of cities as well as government in general; and WHEREAS, to continue promoting the youth ofthe City toward these areas of civic involvement, it is advantageous tocreate a Junior City Councilwhich could work with the CityCouncil to add a youthperspective to matters being addressed by the City Council, and through which the CityCouncil could: receive from the Junior CityCouncil proposals and suggestions, give such proposals and suggestions due consideration for possible action, providetimely feedback to the Junior City Council about the status of such proposals and suggestions, welcometheirtestimony and presentations at meetingsofthe fullCity Council and its committees regardingproposed proposals and suggestions from the Junior CityCouncil, and Ordinance No. 6441 January 7, 2013 Page 1 of 7 DI.A Page 6 of 14 support in other ways the role and participation of the Junior City Council. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN as follows. Section 1. New Chapter to City Code.That a new Chapter 2.07 of the Auburn City Code - Auburn Junior City Council - be and the samehereby is created to read as follows: Chapter 2.07 AUBURNJUNIOR CITYCOUNCIL Sections: 2.07010 Created 2.07020 Purpose. 2.07030 Goals. 2.07040 Membership 2.07050 Term of Office. 2.07060 Responsibilities. 2.07070 Meetings. 2.07080 Sub-Committee Structure. 2.07060 Staff support. 2.07010 Created. There is hereby created and established an Auburn Junior City Council in and for the City of Auburn. 2.07020 Purpose. The Auburn Junior City Council shallserve as an advisorybody to the regularly elected orappointedAuburn City Council (City Council), other city boards, commissions and city staff on youth aspects of all City functions, includingbut not limitedto, Parks, Recreation, Transportation, Public Works, Land Use Planning, Finance, Public Safety, Diversity and Human Services. 2.07030 Goals. The Auburn Junior CityCouncil shall promote leadership skills and the communication of ideas of youth, particularly as they relate tolocal representative government and governmentalservices. The Auburn Junior City Council's goals shallbe to- Ordinance No. 6441 January 7, 2013 Page 2 of 7 DI.A Page 7 of 14 A. Find solutions for local youth problems and report these to the City Council. B Provide community youth with an outlet for expressing interests and opinions, including: 1 Interests and opinions regardingcity ordinances, proposed ordinances and other matters that might lend themselves to future ordinances. 2. Interests and opinions regardingcity policies, proposedpolicies and other matters that might lend themselves to future policies. 3 Interests and opinions regardingaction that the city is taking or action that the city is considering. C Consider issues in light of the legal parameters applicable to city action. D Help make the public, including the youth of the city, aware of the action of the City Council and the role the Auburn Junior CityCouncil can play in connection therewith. E. Suggest ways to improvethequalityof life for young people, and suggest other programsbeneficial and of interest totheyouthof the city 2.07040 Membership A. The Auburn Junior City Councilshall consist of nine (9) members. The members shall be appointed by the Mayor, and confirmed by the City Council from among studentswho havebeen nominated by the principals of the schools that theyattend, withinput from their teachers and counselors. The nomination ofmembers shall be based upon consideration of criteria including: interest in government, positiveparticipation in civics classes, academic accomplishments, involvement in school and community activities and other factors that identify a prospectivemember as a valuable contributor to the Auburn Junior City Council. Those considering prospective members, making nominations and appointing or confirmingmembers to the Junior City Council shall endeavor to include diverse members of the City's population, including one or more representatives ofthe Muckleshoot Indian Tribe B In theprocessof nominating members to the Junior City Council, those nominating such members shall strive to seek representation of various schools, and tothe extent reasonablypossible, assemble a slate consistingof eight members, one each from the four high schools and the four middle schools andone member at large, or such otherstrategy representing variousschools so that their membershiprepresents a diverse cross-section of the student population of middleschools and high schools in the city C All students on the Junior City Councilshall be residents of the City of Auburn, and shall be residents of the city during their entire term of office. Ifa student is a resident ofthe City of Auburn but attends a school located outside the City, a g., Thomas Jefferson High School, such student would be eligible to participate on the Junior CityCouncil, if selected D The Junior Council members shall serve without compensation. Ordinance No. 6441 January 7, 2013 Page 3 of 7 DI.A Page 8 of 14 E. Each member shall serve a term of two years. The Mayor and City Council shall annually solicit nomination from the school principals, and appoint and confirmnew members to fill theexpiringterms on the Auburn Junior City Council. TheCity Council may remove an Auburn Junior City Council member at anytime if the City Councildetermines that member is notfulfilling his or her responsibilities to the satisfaction of the City Council. Members of the Junior City Council who failto attend two consecutive regular meetings of the Junior City Council without being excused by theChairperson, or excused by a majority of themembership of the Junior City Council, shall forfeit their positions on and be removed from the Junior City Council. F In the event of a vacancy on the Junior City Council, the Mayor and City Council shall solicit nominationsfromtheschool principals and shall appoint and confirm a new member to fill theunexpired term of that Auburn Junior City Council member; Provided that the Junior City Council may also nominate members to fill the un-expiredterm vacancies. Unless the appointed replacement member is replacing the at-large member ofthe Junior City Council, the appointed replacementmember shallbe from thesame school as the member being replaced. Notice must be made to that schooltosolicitapplications and nominationsforthe position to be refilled at least thirty (30) days before the appointment is intended to be made G All members of the Auburn Junior City Council shall serve until their successors are dulyappointed by the CityCouncil. H.The members will elect a Chairperson from among themselves. The Chairperson will be elected annually at the first meeting following the beginning of the school year The Chairperson will be allowed to vote on all matters. I A quorumofthe Junior City Council shall consist ofat leastfive members, and a minimumof five membersmust be present to vote on matters. J The Deputy Mayor or designee shall serve as Liaison to the Junior City Council, participating as a non-voting member ofthe Junior City Council, to encourage and counsel themembers of the Junior City Council in connection with their duties as members of the Junior City Council. 2.07050 Term of Office. A. The term of office for themembers of the Junior City Councilshall be twoyears. Members shall be students during their entireterm. Middle School students shall be selected for two-year terms from 7th grade classes, so they can fulfill their full terms while attendingthe same school. High School students shall be selected for two-year terms from 9th, 10th or 11th grade classes, so they can fulfill their full termswhile attendingthesame school. B. Terms of office shall run from September of the firstyear of appointment through August ofthe second year of appointment, provided that for the initial appointees to the Junior City Council, five (5) ofthemembers shall be appointed for terms commencing upon appointment and confirmation, and Ordinance No. 6441 January 7, 2013 Page 4 of 7 DI.A Page 9 of 14 expiring at the end of Augustof thefollowing year; and four (4) of the members shall be appointed for terms commencing upon appointment and confirmation, and expiring at the end ofAugustof that same year Thereafter, members shall be appointed in staggeredtermsfor the full two years, commencing with the expiration of the term of thosethey succeed C An additionaltwoyear term formembers of the Junior City Council may be allowed so long as the member will be a student during the entire additional term. 2.07 060 Responsibilities. A. TheAuburn Junior City Council shallbe responsible for 1 Holding regularpublicmeetings at leastonce a month, pursuantto a regular agenda, and to keep a written record of its proceedings which shall be a public record, all in accordance with state law; 2. Serving as youthadvisors to the City Council and the City Council's various boards, commissions and taskforces; 3 Adopting bylaws for the regular operation of the Junior Council; 4 Providing outreach to the community in an effort to placeyouth issues before our citizens in a positivemanner; and 5 Forwarding to the City Councilcopies of theminutes of its meetings and reporting to the City Council as requested and/or as appropriate. B Members of the Junior City Council are encouraged toattend meetings ofthe City Council as well as meetings of thevarious boards and commissions of the City 2.07070 Meetings A. Theregular meetings of the Junior City Council shall be held once per month at a regularlyscheduled dateand time, and shall be held in the Auburn City CouncilChambers at City Hall. B The Chairperson shall preside overthemeetings of the Junior City Council. In theabsence of theChairperson at a meeting, themembers of the Junior City Councilshall select a member of the Junior CityCouncil to preside over such meeting. C All meetings of the Junior City Council shall be open to the public, except as provided by law D In themeetings of the Junior CityCouncil there shall be the opportunity for public comment. Such public comment shall usually be limited to three minutes per person, provided that the Chairperson may, in his/her discretion, allow more time. E. Members of the Junior City Council shall display mutual courtesy, patience and appropriate behavior in all meetings of the Junior City Council, and in any interactions with City staff Ordinance No 6441 January 7, 2013 Page 5 of 7 DI.A Page 10 of 14 L1gabed lOZ 'Ltienuer l.ggg 'ON90ueu1PJ0 seouelswnoj!ojosuosiadiagjoo} uogeogddes3! Jo /4!p!IenaqjJo 'aoueu!pJos!q; oaapu!ewaJag; ;oAI!p!1enagJ1091Je ;oupegseoue;swnoa!ojouosiadAueo; }oalagj uo!;eo!lddeaqj ;oAj!P!Ienu1alljo 'eoueu!pios!q; ;ouo!}iodjouo!joesuo!s!nlpgns gdeibeied 'aoua;ues 'asneloAue ;oAI!P!lenu! aqlalgejanasPUBa;ejedasaqof paieloapaieaoueu!PJos!qJ }osuo!s!noideqllllgejeAeS •£ uo!;oag uoge!s!6al s!qj }osuo!}oai!paqj ;notijeoo; tiessaoauaqAewsesainpeooidan!JeJ;s!u!wpeBons uawaldwio; pazuoglneAgajagsijoAeWaql •uoge;uawalwI •Zuoi;oag I!ouno0jo!unraqjjouo!;ejadoaq}jo; tiessaoauaiesespjooai pues}iodajsj! ;ouogejedaidaq; u! 1!ouno0 4!0jo!unrujngnyaq; is!sseo; a;eudoiddesweepaqsjoaqsejje;sa;eudoidde ;u!oddellegsjo(eVyeql uoddnsMe;S060LO'Z 0£'Zbjalde40M02i) Ioysbu!laaWo!lgnduadoale;Suo}6u!gseM eqjqj!MAldwoosaau!wwoognseq; ;eq; juawannbaiallj966ujo; seossa!poq Aoua6eJo9n!;e1s1691ajnj!;suooIOUllegssaaulwwoo-qnsaql '3 I!ouno0 4!0jo!unfIln; eqjql!mpajegspueofpajeo!unwwooaq llegssaaulwwoo-qnsAuejosuo!lepuawwooaijosuo!ssnos!pAuy4 sjagwaw [g] an!; uegjssel) I!ouno0 A}!0jo!un£ aqjjownionbauegjssal ;oIs!suooIlegs ;nq 'I!ouno0x(1!0jo!unreql osjagwaw (£) aajq} ;seal ;e }oIs!suoopegssaaulwwoo-qnsaql0 s!seqpapeauseueuojaawII!Msaaulwwoo-qnsaqj8 sndwe0Aj!unwwo0anonsadaqjpue 'saoimaSled!o!unn uawdolan94Al!unwwo0igbu!uueld 'sjjoMo!lgnd 'aoueuld ;osaaulwwoo I!ouno0 4!0eqjlellejedII!Msaaulwwoo-qnsaql 'In;dleqpuea;eudadde sweep ;! ;eqjluaxaeqjof -;sajaju! ;oso!doljuaiag!pjap!suooofsaaulwwoo qnso;uisjagwewsj! ap!n!PAllewJo}u! AewI!ouno0Aj!0jo!un£ eqly ainjoni;S9914!wwo0-qnS080LO'Z fie;s Aj!0a;eudoiddeMA '1!ouno0Aj!0uangnyeqjo; papieauo; aqI!egspuebuguM o; peonpajaqIlegsI!ouno0 4!0jo!unreqjAquaiejuo!;oeAuyJ saaulwwoo-qnssj! ;oAuepueI!ouno0 Aj!0jo!unrwngnyeqjjosbu!laaw1leleainpeoadke;uawe!uedjo; s!seqeqj sepasnaqIlegs 'uo!;!P3Pas!nabAlm@N 'japio ;osalnZ:Isuagob3 DI.A Page 11 of 14 Section 4. Effective date. This Ordinance shall take effect andbe in force five days from and after its passage, approval and publication as provided by law INTRODUCED- JAN 22 2013 PASSED-JAN 22 2013 APPROVED JAN2 2 201 CITY OF IJB PETER . L MAYOR ATTEST e— v Da ielle E. Daskam, CityClerk APPRO A TO FORM: Daniel B Heid, y Attorney Published'T Ordinance No. 6441 January 7, 2013 Page 7 of 7 DI.A Page 12 of 14 Junior City COUNCIL www.auburnwa.gov Disclaimer - This event/activity is not being sponsored by the Auburn School District and the District assumes no responsibility for the conduct or safety of the event/activity. In consideration for the privilege to distribute these materials, the Auburn School District shall be held harmless from any cause of action, claim or petition filed in any court or administrative tribunal arising out of the distribution of these materials, including all costs, attorney’s fees and judgments or awards. AUBURN The Auburn Junior City Council is open to any middle and high school student who is a resident of the City of Auburn and attends school in the Auburn School District [open to all such schools, not just those of the Auburn Schools District], at the time of appointment, the student would be able to serve a two year term as a representative of his or her middle or high school (e.g., seventh grade or ninth grade through eleventh grade. The applicants for these positions shall complete and submit the attached application form and a letter of recommendation from a teacher, counselor or principal. Applications and letters of recommendation shall be submitted by ____________ of the year in advance of the term for which the student is applying [provided that for the initial appointments of the Junior City Council, applications shall be submitted by _______________]. Applications shall be screened and reviewed by the Auburn School District Superintendent or designee, and recommendations forwarded to the Auburn City Council for appointment and notification. To Apply: Students interested in serving on the Auburn Junior City Council must fill out the application below and submit it to your teacher, counselor or school principal. Expectations: As a member of the Auburn Junior City Council, Members will attend regular monthly meetings at Auburn City Hall, located at 25 West Main St. and take an active role in representing the youth voice in regards to City policies. Student details (Please print clearly) First Name:Last Name: Current Grade:Gender· qMale qFemale School attending:Date of birth: (MM/DD/YYYY) Address City: State:Zip Code Primary phone:Alt. phone:Email address: Do you have a special dietary (e.g. food allergy) or participation requirements. qYes qNo If yes, please explain: If selected, can you honor the time commitment required for service? qYes qNo DI.A Page 13 of 14 Junior City COUNCIL www.auburnwa.gov Disclaimer - This event/activity is not being sponsored by the Auburn School District and the District assumes no responsibility for the conduct or safety of the event/activity. In consideration for the privilege to distribute these materials, the Auburn School District shall be held harmless from any cause of action, claim or petition filed in any court or administrative tribunal arising out of the distribution of these materials, including all costs, attorney’s fees and judgments or awards. AUBURN As a teen in Auburn, what concerns you? Tell us about your experiences you have had while working on issues concerning youth. Tell us about your volunteer experience, honors, awards, hobbies, etc. What can you contribute to the Auburn Junior City Council? Why do you want to be involved in the Auburn Junior City Council? Emergency contact (parent or guardian) First Name:Last Name: Their relationship to you (eg. mother):Primary Phone:Alt. Phone: Student signature (applicant) If you are under 18 years of age, your parent /legal guardian must also sign Date: Parent/legal guardian (Please print) Parent/legal guardian signature:Date: As parent I guardian I authorize appropriate first aid to be administered to my child by a qualified first aid officer in the event of InJury (check one) qYes qNo Please complete and return to: Auburn Junior City Council c/o City Clerk 25 West Main St. Auburn, WA 98001 DI.A Page 14 of 14