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HomeMy WebLinkAbout07-15-2013 PUBLIC WORKS COMMITTEE AGENDA PACKET Public Works Committee July 15, 2013 - 3:30 PM Council Chambers AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Approval of Minutes* B. Right-of-Way Use Permit No. 13-10* (Mund) Approve Right-of-Way Use Permit No. 13-10 for Auburn Days Festival and Fun Run C. Public Works Project No. CP0912* (Sweeting) Permission to Advertise for Bids for Project No. CP0912, Citywide Guardrail Improvements Project D. Public Works Project No. CP1207* (Truong) Permission to Advertise for Bids for Project No. CP1207, D Street Utility Improvements III.RESOLUTIONS A. Resolution No. 4964* (Webb) A Resolution of the City Council of the City of Auburn, Washington, Amending the City of Auburn Transportation Impact Fee Schedule to Adjust for 2013 Fees B. Resolution No. 4971* (Elwell) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Execute a Payback Agreement for a Developer’s Extension (Kersey Water Improvements) Between the City of Auburn and Kersey 3 LLC C. Resolution No. 4972* (Elwell) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Execute a Payback Agreement for a Developer’s Extension (Kersey Sewer Extension) Between the City of Auburn and Kersey 3 LLC D. Resolution No. 4973* (Truong) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Execute an Agreement Between the City of Auburn and the Lowest Responsible Bidder for Public Works Contract Number 13-07 Project Number CP1120 Lea Hill Safe Routes to School Improvements Page 1 of 142 E. Resolution No. 4975* (Wickstrom) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Award and Execute an Agreement with the Lowest Responsible Bidder for Construction of Public Works Contract Number 13-06 for Project Number CP1302, 2013 Pavement, Patching, Chipseal, and Overlay Project IV.DISCUSSION ITEMS A. Senior Utility Discount and Rebate Program* (Coleman) B. May 2013 Financial Report* (Coleman) C. Comprehensive Transportation Plan Updates* (Webb) D. Capital Project Status Report* (Gaub) E. Significant Infrastructure Projects by Others - Public Works Status Report* (Gaub) F. Action Tracking Matrix* (Dowdy) V.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 142 AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: July 9, 2013 Department: Public Works Attachments: July 1, 2013 Draft Minutes Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the June 17, 2013 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff: Meeting Date:July 15, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 142 Public Works Committee July 1, 2013 - 3:30 PM Annex Conference Room 1 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #1, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborn were present. Also present during the meeting were: Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager Pablo Para, Maintenance and Operations Manager Randy Bailey, Interim Planning & Development Director Jeff Tate, City Attorney Dan Heid, Senior Project Engineer Jacob Sweeting, Project Engineer Seth Wickstrom, Traffic Engineer James Webb, Street Systems Engineer Jai Carter, Transportation Operations Engineer Scott Nutter, Planning Manager Elizabeth Chamberlain, and Public Works Secretary Jennifer Cusmir. Members of the public in attendance included: Scott Pondelick. B. Announcements There were no announcements. C. Agenda Modifications There was one modification to the agenda which added Resolution No. 4962 and Resolution No. 4969 to the Resolutions for action and Resolution No. 4970 for discussion. II. CONSENT AGENDA A. Approval of Minutes It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee approve the Public Works Committee Meeting minutes for June 17, 2013. Motion carried 3-0. Page 1 of 10 CA.A Page 4 of 142 B. Public Works Project No. CP1103 (Sweeting) 132nd Ave SE Tacoma Pipeline 5 Intertie Improvements Senior Project Engineer Sweeting was present. There were no questions or comments from the Committee. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council approve Final Pay Estimate No. 6 to Contract No. 12-01 and accept construction of Project No. CP1103, 132nd Avenue SE Tacoma Pipeline 5 Intertie Improvements. Motion carried 3-0. III. RESOLUTIONS A. Resolution No. 4966 (Nutter) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Accept a State Grant to be Administered through the Washington Traffic Safety Commission for the School Zone Flashing Beacon Project Transportation Operations Engineer Nutter explained that the grant will fund the purchase of clocks that will be installed in the School Zone Flashing Beacons. The new clocks will provide coordinated wireless connections among flashers at each school location and staff will have the ability to monitor them remotely as individual telecommunication connections for each site are made available back to City Hall. Assistant Director/City Engineer Selle explained that the schools provide the staff their schedules and staff programs the flashing beacons accordingly, in response to a question asked by Chairman Wagner. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council adopt Resolution No. 4966. Motion carried 3-0. B. Resolution No. 4969* (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, Declaring an Emergency with Respect to Repair of the Storm Drainage Facilities at the Hidden Valley Vista Drainage Basin The Committee and staff reviewed the vicinity map and aerial map. Director Dowdy and Utilities Engineer Repp identified the drainage basin and facilities on the maps. Page 2 of 10 CA.A Page 5 of 142 Assistant Director/City Engineer Selle noted areas of pipe failure and slope erosion and explained steps staff has taken to investigate the condition of the storm drainage pipe and to temporarily control flows within the system. The existing pipe is old corrugated metal pipe that was installed prior to the City’s annexation of the area. There is currently an extensive amount of root intrusion in the system. The condition of the pipe is causing very serious problems with the control of drainage down the hillside and staff is recommending an immediate replacement of the system. Assistant Director/City Engineer Selle explained that staff is determining whether or not to follow the existing alignment of the facilities or to change the alignment, in response to a question asked by Vice-Chair Peloza. Assistant Director/City Engineer Selle spoke about the possible acquisition of new easements if a different alignment of the system is deemed necessary, in response to a question asked by Member Osborne. Chairman Wagner asked if the City will be required to install any water treatment facilities. Assistant Director/City Engineer Selle answered that the City will not have to address water quality but that energy dissipation of the high velocity flows will likely be needed. Assistant Director/City Engineer Selle stated that the City will not be changing the discharge amount, flow, quality, etc. and therefore improvements to detention or treatment are not required. Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner regarding the project’s budget. Assistant Director/City Engineer Selle also stated, in a response to a question from Chairman Wagner that the repairs will not be able to be completed prior to the winter months if the project goes through a typical design and bid process. Staff feels that the system in its existing condition may not hold up through another winter season and is very concerned about the potential impacts of a failure in this location, hence the staff recommendation of declaration of an emergency repair. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council adopt Resolution No. 4969. Motion carried 3-0. C. Resolution No. 4962* (Wickstrom) A Resolution of the City Council of the City of Auburn, Washington, Page 3 of 10 CA.A Page 6 of 142 Authorizing the Mayor and City Clerk to Execute a License Agreement Between the City of Auburn and Boeing for At-Grade Crossing Assistant Director/City Engineer Selle stated that staff acknowledges that when the GSA property is developed utility lines will need to cross through the easement and the City will have the ability to do so with this agreement, in response to a question asked by Chairman Wagner. Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner regarding the parameters of the licensing agreement. Member Osborne asked about funding. Assistant Director/City Engineer Selle stated that there is a fee of $200.00 per year for the right to have the crossing which will be a general fund. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council adopt Resolution No. 4962. Motion carried 3-0. IV. DISCUSSION ITEMS A. Ordinance No. 6469 (Tate) Ordinance No. 6469 – 2012 International Building Code Interim Planning Director Tate provided background information regarding the ordinance and the City’s and State’s building code. Tate explained that the International Building Codes, adopted by Washington State, are updated every three years. Following the update of the international codes, in Washington State, the Washington State Building Code Council reviews the international codes and determines what is appropriate for amendment on a statewide basis. When the State Building Code Council took its action in May 2013, the statute states that the new building code goes into affect July 1st. Interim Planning Director Tate stated that the draft amendments of title 15 are to change all of the references from 2009 to 2012 international codes and to update the City’s procedural requirements and standards for processing application, reviewing for completeness and determining fees. Tate noted that the amendments being presented have gone through the Planning Commission and Public Hearing processes and have also been reviewed by the Planning and Community Development Committee. Page 4 of 10 CA.A Page 7 of 142 Tate stated the three substantive changes are the establishment of language for how the City determines the request for refund following the issuance of a permit, the establishment of the authority to determine permit fees differently for work done without a permit, and provides clarification regarding building officials’ decision making when it comes to issuing a final certificate of occupancy. Interim Planning Director Tate responded to a question asked by Vice- Chair Peloza regarding rental occupancy. Interim Planning Director responded to a question asked by Member Osborne regarding additional updates that may be made to the existing building code, following staff review and discussion. Chairman Wagner asked if City staff had any opportunity to provide the State with input in regard to the building code updates. Tate answered that the City has been active in the code update process. Interim Planning Director Tate answered questions asked by Chairman Wagner regarding the Governor appointment State Building Code Council. At the request of Vice-Chair Peloza, Tate discussed the benefits of the City being a member of ICLEI. Interim Planning Director Tate discussed the International Green Construction Code and responded to questions asked by Chairman Wagner regarding building sustainability guidance. Chairman Wagner asked for a Public Works executive summary of the chapter regarding green building code. B. Transportation Impact Fees (Webb) Transportation Manager Para stated that there are a few downtown blocks that are exempt to transportation fees, which will be in place until June 2014, in response to a question asked by Member Osborne. Chairman Wagner stated that he supports the draft transportation impact fees, specifically the downtown fees, presented by staff. Transportation Manager Para responded to questions asked by Member Osborne regarding the rates listed in the Ordinance. Transportation Manager Para spoke about the acknowledgment of the lower trip generation produced by transit related uses and uses in close. to proximity to the Transit Station Page 5 of 10 CA.A Page 8 of 142 Transportation Manager Para stated a lot of surrounding City’s are using the same model as the City of Auburn, to recognize the lower traffic impacts based on proximity to transit stations. The Committee and staff discussed the deduction in fees in the downtown area versus the benefit of potential economic growth. Traffic Engineer Webb explained how the trip rate is calculated for particular uses, in response to a question asked by Chairman Wagner. Traffic Engineer Webb responded that the trip rate for general light industrial and general heavy industrial uses were combined in the old impact fee program under “industrial use” with one rate and staff has updated the trip rate table, adding some uses, following questions asked by Chairman Wagner. Traffic Engineer Webb responded to questions asked by Chairman Wagner and Member Osborne regarding the increase in the trip rate for espresso stands. The Committee and staff discussed the transportation impact fee comparisons to other cities. Chairman Wagner spoke about the trip generation fee for a “manufacturing village” where more residents would live within walking distance of their employment and asked that Public Works and Planning staff work together in updating those types of fees. Staff explained how the traffic analyses are reviewed to identify impacts. One of the things considered when calculating trip generation is internalization, which would apply to larger developments that include retail/office space as well as residential. Transportation Manager Para stated that part of the impact fee process is for the projects on the impact fee list to be updated with new projects added and completed projects removed. Transportation Manager Para stated that the estimated cost of the projects on the list are utilized to determine the amount of the impact fees and the City may only spend collected impact fees on those projects listed. Transportation Manager Para responded to questions asked by Chairman Wagner regarding the change in status of the Kersey Way project in the Transportation Improvement Program (TIP). Transportation Manager Para stated the draft transportation impact fees will be reviewed by the Planning and Community Development Committee and then be brought back to the Public Works Committee Page 6 of 10 CA.A Page 9 of 142 for action. Transportation Manager Para and Traffic Engineer Webb responded to questions asked by Member Osborne regarding the modeling for the impact fee program and the work performed by staff and the consultants. The Committee and staff discussed the proposed fees for the downtown area and potential for economic growth. C. Capital Project Status Report (Gaub) Item 10 – CP1302 – 2013 Pavement Patching, Chipseal, and Overlay Project: Assistant City Engineer Gaub stated that staff identified the potential budget need for this project during the request for permission to advertise it and there will likely need to be a budget adjustment within the 105 fund. The actual amount will be based of the bid results. Item 21 – CP1122 – 30th Street NE Storm Improvements: Vice-Chair Peloza asked about the change to the design completion date. Assistant City Engineer Gaub stated the original scheduled design completion was August but the consultant has had some challenges with the line’s alignment through a congested corridor, delaying the design schedule slightly. The Committee asked for schedule delays be noted in the Status field of the report. Member Osborne asked if the project completion date will be adjusted. Assistant City Engineer Gaub stated once the consultant is further along in design, staff will have a better estimate for the final construction schedule. D. Significant Infrastructure Projects by Others - Public Works Status Report (Gaub) Assistant City Engineer Gaub noted that the State had provided dates for the closure of the Neely Bridge over Green River SR18, July 26th through July 29th. E. Activities Matrix (Dowdy) Item E – Comprehensive Transportation Plan Update: Chairman Wagner asked how detailed the July 15th Committee presentation will be. Transportation Manager Para answered that staff is planning to discuss only the level of service policies with the Committee. Item J – King County Flood Insurance Mailers – Quality Check: Vice- Page 7 of 10 CA.A Page 10 of 142 Chair Peloza asked that the status be updated to read, “Councilmember von Reichbauer to Councilmember Dunn requesting notification to Auburn residents.” Item K – Street Lamp Installation 112th & 295th Streets: Transportation Manager Para stated that he has not heard anything from PSE as to the cost. Vice-Chair Peloza asked staff to follow up with PSE. F. Resolution No. 4970* (Heid) A Resolution of the City Council of the City of Auburn, Washington, Approving and Interlocal Agreement Between the City of Auburn and the City of Pacific for Municipal Services Resolution No. 4970 was discussed prior to Discussion Item A. City Attorney Heid explained that the City of Pacific provided the City of Auburn (the City) some preliminary ideas of the support they may need, but they wanted to have the opportunity to negotiate additional services as they put their city administrative infrastructure back together. It has been made very clear that is the City provides support to the City of Pacific, it will be done so at a full cost recovery to the City. Chairman Wagner asked if the financial reports that have come out of the City of Pacific are reliable. Heid answered that he can not say if they are completely reliable, but the City will make sure the costs incurred are expected to be paid by the City of Pacific. City Attorney Heid stated that staff is asked that the Mayor be given some authority to work on and negotiate the specifics of a payment schedule, in response to questions asked by Chairman Wagner. Chairman Wagner asked that 30-day remittance of payment language be included in the contract. Chairman Wagner spoke about potential impacts to the Public Works project schedule. Assistant Director/City Engineer Selle stated when the City of Pacific comes to Auburn with a request, staff will evaluate the request, make a recommendation to the Mayor and the Mayor can then make the determination of whether or not support will be provided. Selle continued, explaining that type of assistance staff can readily provide. Chairman Wagner asked that language be included in the resolution providing guidance to the Mayor, stating that as the terms are negotiated, the City will not allow negative impacts on Auburn’s own project schedule. City Attorney Heid stated that language can be included. City Attorney Heid stated that the agreement would not Page 8 of 10 CA.A Page 11 of 142 exclude the possibility of Auburn hiring additional staff to provide support, however it would be on a full cost recovery, in response to a question asked by Member Osborne. Member Osborne stated that cost recovery was not his primary concern, but rather the workload and burden to City of Auburn employees. The Committee and staff discussed the possibility of having to hire. Chairman Wagner asked that language be added to the resolution stating that if additional human resources are required, it would be on a consultant only basis. The Committee agreed. City Attorney Heid answered questions asked by Vice-Chair Peloza regarding the agreement and future negotiated terms which will be included in the exhibits. Chairman Wagner asked if the Finance Committee will be overseeing the agreement since they will be the action committee. City Attorney Heid stated that the Mayor is the administrator of the agreement. The Committee and City Attorney Heid discussed which committee should provide oversight for the agreement. Heid noted that oversight is a Council decision. Chairman Wagner asked that it be included that there be the right reserved, for internal purposes, to allow an oversight committee that may be different than the Finance Committee. Chairman Wagner asked if the City of Pacific will be needing mostly Public Works engineering support, IT support, Planning or clerical support. Assistant Director/City Engineer Selle answered that Pacific does not yet know what type of support will be needed. Member Osborne spoke about liability. The Committee reaches a consensus that the about of liability should be increased. City Attorney Heid stated that he will present the Committee’s concern to the Finance Committee and City Council. Assistant Director/City Engineer Selle pointed out that the City of Pacific is also working on entering into other interlocal agreements with other jurisdictions, so they will not be solely reliant on the City of Auburn. The Committee and City Attorney Heid continued discussion regarding the responsibility of the oversight of the agreement. The Committee is in support of adoption of Resolution No. 4970, as amended. V. ADJOURNMENT There being no further business to come before the Public Works Page 9 of 10 CA.A Page 12 of 142 Committee, the meeting was adjourned at 5:09 p.m. Approved this 15th day of July, 2013.   Page 10 of 10 CA.A Page 13 of 142 AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 13-10 Date: July 9, 2013 Department: Public Works Attachments: Permit Conditions Festival Map Fun Run Map Girl Dog Permit Map Home Plate Pub Permit Map Budget Impact: $0 Administrative Recommendation: Public Works Committee approve Right-of-Way Use Permit No. 13-10 for Auburn Days Festival and Fun Run. Background Summary: Right-of-Way Use permit 13-10 is a request from Auburn Days (formerly Auburn Good Ol’ Days) to use certain streets for their annual Auburn Days Festival from 9:00 am, August 9th through 8:00 pm, August 11, 2013. See the attached map for details. This festival includes the 5K Fun Run (see attached course map). The Fun Run will be held on August 9th from 7:00 pm to 9:00 pm. There will be approximately 200 people running between the hours of 7:00 pm and 8:00 pm. The running lane will be coned off and/or marked with arrows in addition to signs saying “Race in progress, watch for runners”. The traffic control plan is attached and has been reviewed by Staff. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Mund Meeting Date:July 15, 2013 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 14 of 142 RIGHT OF WAY USE PERMIT #13-10 AUBURN DAYS (formerly Auburn Good Ol’ Days) FESTIVAL AND FUN RUN AUGUST 9-11, 2013 CONDITIONS 1. Applicant shall provide a Certificate of Insurance with an additional insured endorsement naming the City as an additional insured throughout the duration of the permit. 2. Applicant shall provide a signed and notarized Hold Harmless agreement. 3. Applicant shall remove all litter, trash and debris from the event and keep the public ROW free of litter and drink or food waste upon expiration of this permit. 4. Applicant shall not use paint or use other permanent markings to mark or delineate spaces for booths, vendors, displays or otherwise mark the ROW, pavement, sidewalks, parking lots or hard surface with anything that is not removed by the applicant upon expiration of this permit. 5. Applicant shall provide access and maintain permitted space for Girl Dog Inc on Friday August 10th and Saturday August 11th. Girl Dog Inc is permitted under ROW #12-11 and located on the north side of East Main Street in front of the B Street Parking lot in the ROW at 137 E Main Street. The attached map for ROW #12-11 shall be part of and a condition of this permit. 6. Applicant shall not disturb fencing or other wise use outdoor seating area within the fenced portion of the B Street Plaza, which is permited under ROW#12-21 for the Home Plate Pub outdoor seating area. The attached map for ROW#12-21 shall be part of and a condition of this permit. 7. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: • The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. • The effect, if any, on public health, safety, and welfare if the authorization is granted. • Such other factors as may demonstrate that the grant to use the rights-of-way will serve the community interest. CA.B Page 15 of 142 RIGHT OF WAY USE PERMIT #13-10 STREET CLOSURES AND TRAFFIC CONTROL Right-of-Way Use Permit #13-10 is a request from the Auburn Days to use the following streets for their annual Auburn Days Festival from 7:00 am, August 9th through 8:00 pm, August 11, 2013. Fun Run This festival includes the 5 K Fun Run (see attached course map). The Fun Run will be held on August 9th from 7:00 pm to 9:00 pm. There will be approximately 200 people running between the hours of 7:00 pm and 8:00 pm. 1. The running lane will be coned off and/or marked with arrows in addition to signs saying “Race in progress, watch for runners”. 2. Auburn Days will coordinate, provide for and secure representatives/volunteers to be posted at the intersections of; F St SE and 5th St SE, 6th St SE, 7th St SE, 8th St SE and 9th St SE to keep runners in the coned area, in addition to other locations as indicated on the attached course map. 3. Auburn Days will coordinate, provide for and secure police presence at locations as indicated on the attached course map. Festival street closures are as follows (see attached detour map) 1. Closure starting at 7:00 am on Friday, August 9th until 8:00 pm Sunday, August 11th: a. B Street NE from East Main Street to 1st Street NE b. B Street SE (Plaza) from East Main Street to the Safeway parking lot c. Alley north of East Main Street and south of 1st Street NE between Auburn Ave to Auburn Way North 2. Closure starting at 9:00 am on Friday, August 9th until 8:00 pm Sunday, August 11th: a. South Division Street from East/West Main Street to 1st Street SE/SW b. 1st Street SW from A Street SW to South Division Street. 3. Closure starting at 3:00 pm on Friday, August 9th until 8:00 pm Sunday, August 11th: a. East Main Street from Auburn Avenue to Auburn Way 4. Closures starting at 6:00 pm on Friday, August 9th until 8:00 pm Sunday, August 11th: a. Division Street from Main Street to 1st Street NE b. East/West Main Street from A Street NW/SW to Auburn Way (vendor access only) CA.B Page 16 of 142 5. Closure starting at 7:00 pm on Friday, August 9th until 8:00 pm on Sunday, August 11th: a. Auburn Ave/A Street SE from 1st Street NE to mid-block south of East Main Street, just north of the entrance into the Rainbow Café/Safeway parking lot 6. Parade Closure from 9:00 am until 3:00 pm on Saturday, August 10th: a. East Main Street from Auburn Way to M Street SE b. Side streets intersecting the parade route including L St. SE/NE, K St. SE/NE, J St. SE/NE, I St. SE/NE, H St. SE/NE, G St. SE/NE, F St. SE/NE, E St. SE/NE and D St. SE/NE will be temporarily closed to general traffic during the parade. c. A St NW/SW from 1st St NE to mid-block south of West Main Street Just north of the entrance to the Sunbreak Café and the Sound Transit Kiss and Ride Parking lot will be temporarity closed to general traffic during the parade. 7. D St. SE/NE will remain accessible to the Police Department for ingress and egress during the parade. CA.B Page 17 of 142 CA.B Page 18 of 142 CA.B Page 19 of 142 CA.B Page 20 of 142 CA.B Page 21 of 142 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP0912 Date: July 1, 2013 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council grant permission to advertise for bids for Project No. CP0912, Citywide Guardrail Improvements Project. Background Summary: The project will install guardrail along Green River Road SE, R Street SE/Kersey Way SE, and Mountain View Drive SW corridors. The total project cost is estimated to be $552,275.00 of which $502,275.00 is from a Federal Highway Administration Grant and $50,000.00 is from the City 102 – Arterial Street Fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Sweeting Meeting Date:July 15, 2013 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C Page 22 of 142 H:\PW COMMITTEE\Agenda Bills and Attachments\07-15-13\CP0912\Budget Status Sheet Citywide Guardrail Improvements.docx.xlsx 1 Project No: CP0912 Project Title: Project Manager: Jacob Sweeting Project Initiation Initiation Date: 4/1/13 Permision to Advertise Advertisement Date: Contract Award Award Date: Change Order Approval Contract Final Acceptance Funding Prior Years 2013 2014 Future Years Total 102 Fund - Unrestricted 50,000 50,000 102 Fund - Federal Grant 502,275 502,275 0 Total 0 552,275 0 0 552,275 Activity Prior Years 2013 2014 Future Years Total Design Engineering - City Costs 15,000 15,000 Construction Estimate 502,275 502,275 Project Contingency (5%)25,000 25,000 Construction Engineering - City Costs 10,000 10,000 0 Total 0 552,275 0 0 552,275 Prior Years 2013 2014 Future Years Total *102 Funds Budgeted ( )0 (552,275)0 0 (552,275) 102 Funds Needed 0 552,275 0 0 552,275 *102 Fund Project Contingency ( )0 0 0 0 0 102 Funds Required 0 0 0 0 0 * ( # ) in the Budget Status Sections indicates Money the City has available. Estimated Cost (Funds Needed) 102 Arterial Street Budget Status BUDGET STATUS SHEET Citywide Guardrail Improvements Date: July 1, 2013 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) CA.C Page 23 of 142 CA.C Page 24 of 142 CA.C Page 25 of 142 CA.C Page 26 of 142 CA.C Page 27 of 142 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1207 Date: July 9, 2013 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council grant permission to advertise for bids for Project No. CP1207, D Street Utility Improvements. Background Summary: The purpose of this project is to design and construct storm drainage, sanitary sewer and water improvements along D St. NE between Auburn Way North(AWN) and S. 277th St. Water improvements consist of extending a new 12” ductile iron water main along D St. NE from AWN to 49th St NE to replace an existing 6” asbestos-cement water line. Sanitary sewer improvements include decomissioning the D St. NE sewer pump station and replacing it with a gravity conveyance system, consisting of a new 12” sanitary sewer main along D St. NE from AWN to S. 277th St. Storm drainage improvements include replacing and upsizing the existing 30” storm line with a new 36” storm line along D St. NE from AWN to S. 277th St. A project budget contingency of $2,831 remains in the 430 Water Fund. A project budget contingency of $2,143 remains in the 431 Sewer Fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Truong Meeting Date:July 15, 2013 Item Number:CA.D AUBURN * MORE THAN YOU IMAGINEDCA.D Page 28 of 142 H:\PROJ\CP1207-D St Utilities Improvement\Budget\BudgetStatusSheet.xls 1 of 1 BUDGET STATUS SHEET Project No: CP1207 Project Title: D Street Utility Improvements Project Project Manager: Kim Truong Date: June 28, 2013 Project Initiation Initiation Date: ____01/22/2013_____ Permission to Advertise Advertisement Date: ________ Contract Award Award Date: ___________ Change Order Approval Contract Final Acceptance Budget Adjustment/Updates Funds Budgeted (Funds Available) Funding Prior Years 2012 2013 Total 430 Fund - Water 9,374 202,826 212,200 431 Fund - Sewer 15,610 499,393 515,003 432 Fund - Storm Drainage 17,014 582,986 600,000 Total 0 41,998 1,285,205 1,327,203 Estimated Cost (Funds Needed) Activity Prior Years 2012 2013 Total Design Engineering - City Costs 41,998 55,000 96,998 Design Engineering - Consultant Costs 13,889 13,889 Permits 1,342 1,342 Construction Estimate 1,000,000 1,000,000 Project Contingency (15%)150,000 150,000 Construction Engineering - City Costs 60,000 60,000 Total 0 41,998 1,280,231 1,322,229 430 Water Budget Status Prior Years 2012 2013 Total *430 Funds Budgeted ( )0 (9,374)(202,826)(212,200) 430 Funds Needed 0 9,374 199,995 209,369 *430 Fund Project Contingency ( )0 0 (2,831)(2,831) 430 Funds Required 0 0 0 0 431 Sewer Budget Status Prior Years 2012 2013 Total *431 Funds Budgeted ( )0 (15,610)(499,393)(515,003) 431 Funds Needed 0 15,610 497,250 512,860 *431 Fund Project Contingency ( )0 (0)(2,143)(2,143) 431 Funds Required 0 0 0 0 432 Storm Budget Status Prior Years 2012 2013 Total *432 Funds Budgeted ( )0 (17,014)(582,986)(600,000) 432 Funds Needed 0 17,014 582,986 600,000 *432 Fund Project Contingency ( )0 (0)0 (0) 432 Funds Required 0 0 0 0 CA.D Page 29 of 142 CA.D Page 30 of 142 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4964 Date: July 9, 2013 Department: Public Works Attachments: Resolution No. 4964 Exhibit A Transportation Impact Fee Table 1 Transportation Impact Fee Table 2 Downtown Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee to recommend City Council adopt Resolution No. 4964. Background Summary: The purpose of Resolution No. 4964 is to update the Transportation Impact Fee program. The most recent update to the City’s transportation impact fee occurred in January 2009, and was based on the 2008-2012 TIP. The proposed update is necessary to stay current with the funding need of road capacity projects identified in the City’s 2014-2019 TIP. This includes the removal of projects which have been completed, the addition of new projects, accounting for impacts fees which have already been collected, and accounting for the existing deficiency portion of projects which are not eligible for impact fees. These changes will ensure that the collection of impact fees is consistent with the road capacity projects identified in the current TIP. In addition, the City is also proposing to add a transportation impact fee in the Downtown Urban Center Zone (DUC) to account for the unique trip generation characteristics of that neighborhood. Reviewed by Council Committees: Planning And Community Development, Public Works Councilmember:Wagner Staff:Webb Meeting Date:July 15, 2013 Item Number:RES.A AUBURN * MORE THAN YOU IMAGINEDRES.A Page 31 of 142 -------------------------------------- Resolution No. 4964 August 5, 2013 Page 1 of 2 RESOLUTION NO. 4 9 6 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING THE CITY OF AUBURN TRANSPORTATION IMPACT FEE SCHEDULE TO ADJUST FOR 2013 FEES WHEREAS, in connection with the municipal functions and operations of the City of Auburn, the City provides various public services, a number of which entail fees; and WHEREAS, the City Council provided for adoption of a City of Auburn Fee Schedules in the adoption of Ordinance No. 5707; and WHEREAS, in the normal course of reviewing airport, cemetery, and parks fees and costs, and in keeping with the philosophy of setting City fees in amounts reflective of actual costs, and in further keeping with the intent to make City fees and charges consistently accessible, it is appropriate to revise and amend the fees and charges for City applications and activities for which fees are charged to adjust for changes to be effective August 2013. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON HEREBY RESOLVES, as follows: Section 1. The Fee Schedule of the City of Auburn is amended to provide for the fees and charges for applications and activities for which fees are charged, and the City of Auburn Fee Schedule is updated with the inclusion of the fees as set forth on the document attached hereto, marked as Exhibit “A” and incorporated herein by this reference. RES.A Page 32 of 142 -------------------------------------- Resolution No. 4964 August 5, 2013 Page 2 of 2 Section 2. The Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. This Resolution shall be in full force and affect upon passage and signatures hereon and on August 5, 2013. DATED and SIGNED this ____ day of __________________, 2013. CITY OF AUBURN __________________________ PETER B. LEWIS, MAYOR ATTEST: __________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: __________________________ Daniel B. Heid, City Attorney RES.A Page 33 of 142 Page 1 CITY OF AUBURN FEE SCHEDULE FEES FOR CITY PERMITS AND ACTIONS Effective January 1 August 5, 2013 A. PLANNING, BUILDING AND COMMUNITY DEVELOPMENT DEPARTMENT FEES (Per Ordinance No. 5707, Ordinance No. 5715, Ordinance No. 5819, Resolution No. 3797, Resolution No. 3953, Resolution No. 4070, Resolution No. 4117, Resolution No. 4143, Ordinance No. 6077, Resolution No. 4272, Resolution No. 4424, Ordinance No. 6276, Resolution No. 4552,Ordinance No. 6295, Resolution No. 4868, and Resolution No. 4880 and Resolution 4964.) 1. APPLICATION FEES: Applications for any action identified below shall not be accepted for filing, unless otherwise noted, until the fees per the below schedule have been paid to the City.1 Application Type Fee Additional Meeting Fee $450.00 per meeting occurrence Address Assignment $104.00 per address Administrative Use Permits (*application fee covers 1 meeting with staff after which additional meeting fees apply) $880.00 Appeal of Administrative Decision to Hearing Examiner $1,000.00 Binding Site Plan2 (*application fee covers 2 meetings with staff after which additional meeting fees apply) $1,139.00 + $62.00/lot Boundary Line Adjustment: Residential $518.00 Non-Residential (includes mixed use projects) $854.00 Boundary Line Elimination $500.00 Comprehensive Plan Map Amendments3 (*application fee covers 2 meetings with staff after which additional meeting fees apply) $2,070.00 (incl. rezoning application) Comprehensive Plan Text Amendments3 (*Application fee covers 2 meetings with staff after which additional meeting fees apply) $1,000.00 Conditional Use Permits (*application fee covers 2 meetings with staff after which additional meeting fees apply): Residential $1,000.00 All Other Uses (includes mixed use projects) $2,000.00 Conditional Use Permits4 – Minor Adjustment (*application fee covers 1 meeting with staff after which additional meeting fees apply): 1 Please note that the City of Auburn may collect a review fee on behalf of the Valley Regional Fire Authority for certain land use and/or environmental reviews which fee is collected in addition to the City’s required fees. 2 Per Auburn City Code, a modification to an approved binding site plan shall be processed in the same manner as the original binding site plan approval. Therefore, the specified fee shall apply to a new or modified binding site plan approval request. 3 Fees for amendments to text or maps of the Comprehensive Plan apply only where an applicant seeks an amendment affecting specific properties rather than the City generally or property within the City generally. RES.A Page 34 of 142 ------------------------------------------------------------------------------------------------------------------------------------------ Page 17 F. PUBLIC WORKS DEPARTMENT FEES 1. Transportation Impact Fee Rate Schedule: (Per Ordinance No. 5763 as amended by Resolution No. 3953, Ordinance No. 6005, Resolution No. 4103, and Resolution No. 4424, and Resolution 4964.) Land Use ITE Land Use Code Independent VariableTrip Rate Non-Downtown Fee Rate Downtown Fee Rate Industrial General Light Industrial 110 sf/gfa 0.860.97 $6.026.43 - General Heavy Industrial 120 sf/gfa 0.860.68 $5.335.05 - Industrial park 130 sf/gfa 0.860.85 $6.025.64 - Manufacturing 140 sf/gfa 0.73 $4.84 - Mini- warehouse/storage 151 sf/gfa 0.210.26 $1.351.59 - Residential Single-Family (detached) 210 du 1.011.00 $3,882.613,641.36 $2,949.50 Multi-Family 220- 233 du0.62$2,519.582,386.65 $1,933.19 Mobile Home 240 du0.59$1,814.451,718.72 $637.09 Senior Housing 251, 252 du 0.260.27 $799.59786.53 - Lodging Hotel 310 room0.5960 $2,592.072,496.93 $2,022.52 Motel 320 room 0.47$2,064.871,955.93 - Recreational Movie Theater 444, 445 seat 0.070.08 $150.31162.72 $89.10 Health Club 492, 493 sf/gfa 4.053.53 $10.348.54 $4.68 Institutional Elementary school 520 sf/gfaStudent 1.190.15 $1.78212.24 $157.06 Middle school/Jr. High 522 sf/gfaStudent 1.190.16 $2.82359.56 $266.07 High school 530 sf/gfaStudent 0.970.13 $3.15400.34 $296.25 Church 560 sf/gfa 0.660.55 $2.682.12 $1.57 Day care center 565 sf/gfa 13.1812.34 $21.7219.26 $14.25 Library 590 sf/gfa 7.097.30 $9.939.68 $7.17 RES.A Page 35 of 142 ------------------------------------------------------------------------------------------------------------------------------------------ Page 18 Medical Hospital 610 sf/gfa 1.180.93 $5.193.87 $3.14 Asst. Living, Nursing Home 254, 620 bed 0.22$676.57640.88 - Office General office 710, 715, 750 sf/gfa1.49$7.517.12 $3.29 Medical office 720 sf/gfa 3.723.57 $14.7113.37 $6.18 Post office 732 sf/gfa 10.8911.22 $15.2514.88 $6.88 Retail Free Standing Discount Superstore 813 sf/gla 4.35$7.316.84 $5.06 Free Standing Discount Store 815 sf/gla 4.98$7.319.03 $6.68 Hardware/paint store 816 sf/gla 4.84$3.626.34 $4.69 Shopping Center 820 sf/gla 3.753.71 $6.065.35 $3.96 Car sales – New 841 sf/gla 2.642.59 $10.679.92 $7.34 Car sales – Used NA space11 0.28$1,131.721,072.02 $793.29 Automobile Parts Sales 843 sf/gla 5.98 $6.03 $4.46 Tire Store 848 sf/gla 4.15 $6.84 $5.06 Supermarket 850 sf/gla 10.459.48 $18.0813.26 $9.81 Convenience Market 851 sf/gla 52.41$33.6827.65 $20.46 Home Improvement Superstore 862 sf/gla 2.33 $2.65 $1.96 Drugstore without Drive-Through 880 sf/gla 8.40 $6.98 $5.17 Drugstore with Drive-Through 881 sf/gla 9.91 $8.94 $6.62 Furniture store 890 sf/gla 0.460.45 $0.520.38 $0.28 Services Drive-in bank 912 sf/gfa 45.7424.30 $45.2120.10 $14.87 Quality Restaurant 931 sf/gfa7.49$22.3814.84 $10.98 High turnover Restaurant 932 sf/gfa 10.929.85 $22.0713.44 $9.94 Fast Food Restaurant without Drive-Through 933 sf/gfa 34.8426.15 $38.2727.75 $20.54 Fast Food Restaurant with 934 sf/gfa 34.8432.65 $38.27$34.65 $25.64 1 Space is individual vehicle sales space: 70 vehicles for sale = 70 vehicle spaces. RES.A Page 36 of 142 ------------------------------------------------------------------------------------------------------------------------------------------ Page 19 Drive-Through Espresso Stand with Drive-Through 938 sitesf/gfa 6.0075.00 $2,636.0026.53 $19.63 Auto care center 942 sf/gfa 3.383.11 $5.724.98 $3.69 Service station 944 vfp 13.8613.87 $10,351.5714,228.16 $10,528.84 Service station with mini-mart 945 sf/gfavfp 96.3713.51 $53.9810,513.62 $7,780.08 Notes: A. Basic trip rates are based on the ITE Trip Generation Manual, 9th Edition. B. Impact fee rate calculation is based upon the following methodology: – Basic Trip Rate = PM Peak Hour Trip Generation (per unit of measure) – Basic Trip Rate x Percent of New Trips x Trip Length Adjustment x Per Trip Fee/(divide by) 1,000 for rate per square foot (where applicable) = Impact Fee Rate (per unit of measure) C. For land uses not specifically identified here, trip generation rates could be derived from ITE or a special study by the applicant. D. sf /GFA= Square feet Gross Floor Area; sf/GLA= Square Feet Gross Leasable Area; VFP=Vehicle Fueling Position. E. Projects eligible for the Downtown Fee Rate are those located entirely within the boundary identified on the attached map. 2. Truck-Dependant Land Use Supplementary Transportation Impact Fee Rate Schedule: (Per Resolution No. 4122 and Resolution No. 4424.) Land Use ITE Land Use Code Independent Variable Truck Trip Rate Impact Fee Rate (per sf) Industrial Light Industry/Manufacturing 110, 130, 140 sf/GFA 0.06 $0.11 Heavy Industry 120 sf/GFA 0.04 $0.09 Retail Shopping Center 820 sf/GLA 0.01 $0.01 Car Sales 841, NA sf/GFA 0.09 $0.16 Supermarket 850 sf/GFA 0.33 $0.64 Free-Standing Discount Store 813, 815, 861, 863, 864 sf/GFA 0.10 $0.19 Home Improvement Superstore 862 sf/GFA 0.37 $0.70 Services Restaurant 931, 932 sf/GFA 0.63 $1.20 Fast Food Restaurant 933, 934 sf/GFA 2.87 $5.51 Notes: A. ITE Land Use Code based on ITE Trip Generation, 9th Edition B. Impact fee rate calculation is based upon the following methodology: - Truck Trip Rate = Daily Truck Trip Generation (per unit of measure) - Truck Trip Rate x Per Trip Fee = Impact Fee Rate (per unit of measure) RES.A Page 37 of 142 Au b u r n 2 0 1 3 D R A F T T r a n s p o r t a t i o n I m p a c t F e e Ta b l e 1 La n d U s e IT E L a n d U s e Co d e Un i t o f Me a s u r e Ba s i c Tr i p R a t e Ne w T r i p % Ne w T r i p Ra t e * Av g . T r i p Le n g t h Tr i p L e n g t h Ad j u s t m e n t Tr u c k Ad j u s t m e n t Fa c t o r Pe r S q F t I m p a c t F e e R a t e @ $3 , 1 2 1 . 1 6 p e r T r i p La n d U s e IT E L a n d U s e Co d e Un i t o f Me a s u r e Ba s i c Tr i p R a t e Ne w T r i p %New Trip Rate *Avg.Trip Length Trip Length AdjustmentLocation Adjustment FactorPer Sq Ft Impact Fee Rate @ $3,121.16 per Trip In d u s t r i a l Ge n e r a l L i g h t I n d u s t r y 11 0 sf / G F A 0. 9 7 1 0 0 % 0 . 9 7 5 . 1 0 1 . 7 0 1 . 2 5 $ 6 . 4 3 Ge n e r a l H e a v y I n d u s t r y 12 0 sf / G F A 0. 6 8 1 0 0 % 0 . 6 8 5 . 1 0 1 . 7 0 1 . 4 0 $ 5 . 0 5 In d u s t r i a l P a r k 13 0 sf / G F A 0. 8 5 1 0 0 % 0 . 8 5 5 . 1 0 1 . 7 0 1 . 2 5 $ 5 . 6 4 Ma n u f a c t u r i n g 14 0 sf / G F A 0. 7 3 1 0 0 % 0 . 7 3 5 . 1 0 1 . 7 0 1 . 2 5 $ 4 . 8 4 Mi n i - W a r e h o u s e / S t o r a g e 15 1 sf / G F A 0. 2 6 1 0 0 % 0 . 2 6 5 . 1 0 1 . 7 0 1 . 1 5 $ 1 . 5 9 Re s i d e n t i a l Do w n t o w n R e s i d e n t i a l Si n g l e F a m i l y ( D e t a c h e d ) 21 0 du 1. 0 0 1 0 0 % 1 . 0 0 3 . 5 0 1 . 1 7 $ 3 , 6 4 1 . 3 6 S i n g l e F a m i l y ( D e t a c h e d ) 21 0 du 1. 0 0 1 0 0 % 1 . 0 0 3 . 5 0 1 . 1 7 0 . 8 1 $ 2 , 9 4 9 . 5 0 Mu l t i - F a m i l y 22 0 - 2 3 3 du 0. 6 2 1 0 0 % 0 . 6 2 3 . 7 0 1 . 2 3 $ 2 , 3 8 6 . 6 5 M u l t i - F a m i l y 22 0 - 2 3 3 du 0. 6 2 1 0 0 % 0 . 6 2 3 . 7 0 1 . 2 3 0 . 8 1 $ 1 , 9 3 3 . 1 9 Mo b i l e H o m e i n M H P a r k 24 0 du 0. 5 9 1 0 0 % 0 . 5 9 2 . 8 0 0 . 9 3 $ 1 , 7 1 8 . 7 2 S e n i o r H o u s i n g 25 1 , 2 5 2 du 0. 2 7 1 0 0 % 0 . 2 7 2 . 8 0 0 . 9 3 0 . 8 1 $ 6 3 7 . 0 9 Se n i o r H o u s i n g 25 1 , 2 5 2 du 0. 2 7 1 0 0 % 0 . 2 7 2 . 8 0 0 . 9 3 $ 7 8 6 . 5 3 Lo d g i n g Do w n t o w n L o d g i n g Ho t e l 31 0 ro o m 0. 6 0 1 0 0 % 0 . 6 0 4 . 0 0 1 . 3 3 $ 2 , 4 9 6 . 9 3 H o t e l 31 0 ro o m 0. 6 0 1 0 0 % 0 . 6 0 4 . 0 0 1 . 3 3 0 . 8 1 $ 2 , 0 2 2 . 5 2 Mo t e l 32 0 ro o m 0. 4 7 1 0 0 % 0 . 4 7 4 . 0 0 1 . 3 3 $ 1 , 9 5 5 . 9 3 Re c r e a t i o n a l Do w n t o w n R e c r e a t i o n a l Mo v i e T h e a t e r 44 4 , 4 4 5 se a t 0. 0 8 8 5 % 0 . 0 7 2 . 3 0 0 . 7 7 $ 1 6 2 . 7 2 M o v i e T h e a t e r 44 4 , 4 4 5 se a t 0. 0 8 8 5 % 0 . 0 7 2 . 3 0 0 . 7 7 0 . 7 4 $ 8 9 . 1 0 He a l t h C l u b 49 2 , 4 9 3 sf / G F A 3. 5 3 7 5 % 2 . 6 5 3 . 1 0 1 . 0 3 $ 8 . 5 4 H e a l t h C l u b 49 2 , 4 9 3 sf / G F A 3. 5 3 7 5 % 2 . 6 5 3 . 1 0 1 . 0 3 0 . 7 4 $ 4 . 6 8 In s t i t u t i o n a l Do w n t o w n I n s t i t u t i o n a l El e m e n t a r y S c h o o l 52 0 st u d e n t 0. 1 5 8 0 % 0 . 1 2 1 . 7 0 0 . 5 7 $ 2 1 2 . 2 4 E l e m e n t a r y S c h o o l 52 0 st u d e n t 0. 1 5 8 0 % 0 . 1 2 1 . 7 0 0 . 5 7 0 . 7 4 $ 1 5 7 . 0 6 Mi d d l e / J r H i g h S c h o o l 52 2 st u d e n t 0. 1 6 8 0 % 0 . 1 3 2 . 7 0 0 . 9 0 $ 3 5 9 . 5 6 M i d d l e / J r H i g h S c h o o l 52 2 st u d e n t 0. 1 6 8 0 % 0 . 1 3 2 . 7 0 0 . 9 0 0 . 7 4 $ 2 6 6 . 0 7 Hi g h S c h o o l 53 0 st u d e n t 0. 1 3 8 0 % 0 . 1 0 3 . 7 0 1 . 2 3 $ 4 0 0 . 3 4 H i g h S c h o o l 53 0 st u d e n t 0. 1 3 8 0 % 0 . 1 0 3 . 7 0 1 . 2 3 0 . 7 4 $ 2 9 6 . 2 5 Ch u r c h 56 0 sf / G F A 0. 5 5 1 0 0 % 0 . 5 5 3 . 7 0 1 . 2 3 $ 2 . 1 2 C h u r c h 56 0 sf / G F A 0. 5 5 1 0 0 % 0 . 5 5 3 . 7 0 1 . 2 3 0 . 7 4 $ 1 . 5 7 Da y C a r e C e n t e r 56 5 sf / G F A 12 . 3 4 7 5 % 9 . 2 6 2 . 0 0 0 . 6 7 $ 1 9 . 2 6 D a y C a r e C e n t e r 56 5 sf / G F A 12 . 3 4 7 5 % 9 . 2 6 2 . 0 0 0 . 6 7 0 . 7 4 $ 1 4 . 2 5 Li b r a r y 59 0 sf / G F A 7. 3 0 7 5 % 5 . 4 8 1 . 7 0 0 . 5 7 $ 9 . 6 8 L i b r a r y 59 0 sf / G F A 7. 3 0 7 5 % 5 . 4 8 1 . 7 0 0 . 5 7 0 . 7 4 $ 7 . 1 7 Me d i c a l Do w n t o w n M e d i c a l Ho s p i t a l 61 0 sf / G F A 0. 9 3 8 0 % 0 . 7 4 5 . 0 0 1 . 6 7 $ 3 . 8 7 H o s p i t a l 61 0 sf / G F A 0. 9 3 8 0 % 0 . 7 4 5 . 0 0 1 . 6 7 0 . 8 1 $ 3 . 1 4 As s i s t e d L i v i n g , N u r s i n g H o m e 25 4 , 6 2 0 be d 0. 2 2 1 0 0 % 0 . 2 2 2 . 8 0 0 . 9 3 $ 6 4 0 . 8 8 Of f i c e Do w n t o w n O f f i c e Ge n e r a l O f f i c e 71 0 , 7 1 5 , 7 5 0 sf / G F A 1. 4 9 9 0 % 1 . 3 4 5 . 1 0 1 . 7 0 $ 7 . 1 2 G e n e r a l O f f i c e 71 0 , 7 1 5 , 7 5 0 sf / G F A 1. 4 9 9 0 % 1 . 3 4 5 . 1 0 1 . 7 0 0 . 6 8 $ 3 . 2 9 Me d i c a l O f f i c e 72 0 sf / G F A 3. 5 7 7 5 % 2 . 6 8 4 . 8 0 1 . 6 0 $ 1 3 . 3 7 M e d i c a l O f f i c e 72 0 sf / G F A 3. 5 7 7 5 % 2 . 6 8 4 . 8 0 1 . 6 0 0 . 6 8 $ 6 . 1 8 Po s t O f f i c e 73 2 sf / G F A 11 . 2 2 7 5 % 8 . 4 2 1 . 7 0 0 . 5 7 $ 1 4 . 8 8 P o s t O f f i c e 73 2 sf / G F A 11 . 2 2 7 5 % 8 . 4 2 1 . 7 0 0 . 5 7 0 . 6 8 $ 6 . 8 8 Re t a i l Do w n t o w n R e t a i l Fr e e S t a n d i n g D i s c o u n t S u p e r s t o r 81 3 sf / G F A 4. 3 5 7 2 % 3 . 1 3 2 . 1 0 0 . 7 0 $ 6 . 8 4 F r e e S t a n d i n g D i s c o u n t S u p e r s t o 81 3 sf / G F A 4. 3 5 7 2 % 3 . 1 3 2 . 1 0 0 . 7 0 0 . 7 4 $ 5 . 0 6 Fr e e S t a n d i n g D i s c o u n t S t o r e 81 5 sf / G F A 4. 9 8 8 3 % 4 . 1 3 2 . 1 0 0 . 7 0 $ 9 . 0 3 F r e e S t a n d i n g D i s c o u n t S t o r e 81 5 sf / G F A 4. 9 8 8 3 % 4 . 1 3 2 . 1 0 0 . 7 0 0 . 7 4 $ 6 . 6 8 Ha r d w a r e / P a i n t S t o r e 81 6 sf / G F A 4. 8 4 7 4 % 3 . 5 8 1 . 7 0 0 . 5 7 $ 6 . 3 4 H a r d w a r e / P a i n t S t o r e 81 6 sf / G F A 4. 8 4 7 4 % 3 . 5 8 1 . 7 0 0 . 5 7 0 . 7 4 $ 4 . 6 9 Sh o p p i n g C e n t e r 82 0 sf / G L A 3. 7 1 6 6 % 2 . 4 5 2 . 1 0 0 . 7 0 $ 5 . 3 5 S h o p p i n g C e n t e r 82 0 sf / G L A 3. 7 1 6 6 % 2 . 4 5 2 . 1 0 0 . 7 0 0 . 7 4 $ 3 . 9 6 Ca r S a l e s - N e w 84 1 sf / G F A 2. 5 9 8 0 % 2 . 0 7 4 . 6 0 1 . 5 3 $ 9 . 9 2 C a r S a l e s - N e w 84 1 sf / G F A 2. 5 9 8 0 % 2 . 0 7 4 . 6 0 1 . 5 3 0 . 7 4 $ 7 . 3 4 Ca r S a l e s - U s e d N/ A s pac e 1 0. 2 8 8 0 % 0 . 2 2 4 . 6 0 1 . 5 3 $ 1 , 0 7 2 . 0 2 C a r S a l e s - U s e d N/ A s pac e 1 0. 2 8 8 0 % 0 . 2 2 4 . 6 0 1 . 5 3 0 . 7 4 $ 7 9 3 . 2 9 Au t o m o b i l e P a r t s S a l e s 84 3 sf / G F A 5. 9 8 5 7 % 3 . 4 1 1 . 7 0 0 . 5 7 $ 6 . 0 3 A u t o m o b i l e P a r t s S a l e s 84 3 sf / G F A 5. 9 8 5 7 % 3 . 4 1 1 . 7 0 0 . 5 7 0 . 7 4 $ 4 . 4 6 Ti r e S t o r e 84 8 sf / G F A 4. 1 5 7 2 % 2 . 9 9 2 . 2 0 0 . 7 3 $ 6 . 8 4 T i r e S t o r e 84 8 sf / G F A 4. 1 5 7 2 % 2 . 9 9 2 . 2 0 0 . 7 3 0 . 7 4 $ 5 . 0 6 Su p e r m a r k e t 85 0 sf / G F A 9. 4 8 6 4 % 6 . 0 7 2 . 1 0 0 . 7 0 $ 1 3 . 2 6 S u p e r m a r k e t 85 0 sf / G F A 9. 4 8 6 4 % 6 . 0 7 2 . 1 0 0 . 7 0 0 . 7 4 $ 9 . 8 1 Co n v e n i e n c e M a r k e t 85 1 sf / G F A 52 . 4 1 3 9 % 2 0 . 4 4 1 . 3 0 0 . 4 3 $ 2 7 . 6 5 C o n v e n i e n c e M a r k e t 85 1 sf / G F A 52 . 4 1 3 9 % 2 0 . 4 4 1 . 3 0 0 . 4 3 0 . 7 4 $ 2 0 . 4 6 Ho m e I m p r o v e m e n t S u p e r s t o r e 86 2 sf / G F A 2. 3 3 5 2 % 1 . 2 1 2 . 1 0 0 . 7 0 $ 2 . 6 5 H o m e I m p r o v e m e n t S u p e r s t o r e 86 2 sf / G F A 2. 3 3 5 2 % 1 . 2 1 2 . 1 0 0 . 7 0 0 . 7 4 $ 1 . 9 6 Dr u g s t o r e w i t h o u t D r i v e - T h r o u g h 88 0 sf / G F A 8. 4 0 4 7 % 3 . 9 5 1 . 7 0 0 . 5 7 $ 6 . 9 8 D r u g s t o r e w i t h o u t D r i v e - T h r o u g h 88 0 sf / G F A 8. 4 0 4 7 % 3 . 9 5 1 . 7 0 0 . 5 7 0 . 7 4 $ 5 . 1 7 Dr u g s t o r e w i t h D r i v e - T h r o u g h 88 1 sf / G F A 9. 9 1 5 1 % 5 . 0 5 1 . 7 0 0 . 5 7 $ 8 . 9 4 D r u g s t o r e w i t h D r i v e - T h r o u g h 88 1 sf / G F A 9. 9 1 5 1 % 5 . 0 5 1 . 7 0 0 . 5 7 0 . 7 4 $ 6 . 6 2 Fu r n i t u r e S t o r e 89 0 sf / G F A 0. 4 5 4 7 % 0 . 2 1 1 . 7 0 0 . 5 7 $ 0 . 3 8 F u r n i t u r e S t o r e 89 0 sf / G F A 0. 4 5 4 7 % 0 . 2 1 1 . 7 0 0 . 5 7 0 . 7 4 $ 0 . 2 8 Se r v i c e s Do w n t o w n S e r v i c e s Dr i v e - i n B a n k 91 2 sf / G F A 24 . 3 5 3 % 1 2 . 8 8 1 . 5 0 0 . 5 0 $ 2 0 . 1 0 D r i v e - i n B a n k 91 2 sf / G F A 24 . 3 5 3 % 1 2 . 8 8 1 . 5 0 0 . 5 0 0 . 7 4 $ 1 4 . 8 7 Qu a l i t y R e s t a u r a n t 93 1 sf / G F A 7. 4 9 5 6 % 4 . 1 9 3 . 4 0 1 . 1 3 $ 1 4 . 8 4 Q u a l i t y R e s t a u r a n t 93 1 sf / G F A 7. 4 9 5 6 % 4 . 1 9 3 . 4 0 1 . 1 3 0 . 7 4 $ 1 0 . 9 8 Hi g h T u r n o v e r R e s t a u r a n t 93 2 sf / G F A 9. 8 5 5 7 % 5 . 6 1 2 . 3 0 0 . 7 7 $ 1 3 . 4 4 H i g h T u r n o v e r R e s t a u r a n t 93 2 sf / G F A 9. 8 5 5 7 % 5 . 6 1 2 . 3 0 0 . 7 7 0 . 7 4 $ 9 . 9 4 Fa s t F o o d R e s t a u r a n t - w i t h o u t d r i 93 3 sf / G F A 26 . 1 5 5 1 % 1 3 . 3 4 2 . 0 0 0 . 6 7 $ 2 7 . 7 5 F a s t F o o d R e s t a u r a n t - w i t h o u t d 93 3 sf / G F A 26 . 1 5 5 1 % 1 3 . 3 4 2 . 0 0 0 . 6 7 0 . 7 4 $ 2 0 . 5 4 Fa s t F o o d R e s t a u r a n t - w i t h d r i v e - 93 4 sf / G F A 32 . 6 5 5 1 % 1 6 . 6 5 2 . 0 0 0 . 6 7 $ 3 4 . 6 5 F a s t F o o d R e s t a u r a n t - w i t h d r i v e 93 4 sf / G F A 32 . 6 5 5 1 % 1 6 . 6 5 2 . 0 0 0 . 6 7 0 . 7 4 $ 2 5 . 6 4 Es p r e s s o S t a n d d r i v e t h r u 93 8 sf / G F A 75 . 0 0 1 7 % 1 2 . 7 5 2 . 0 0 0 . 6 7 $ 2 6 . 5 3 E s p r e s s o S t a n d d r i v e t h r u 93 8 sf / G F A 75 . 0 0 1 7 % 1 2 . 7 5 2 . 0 0 0 . 6 7 0 . 7 4 $ 1 9 . 6 3 Au t o C a r e C e n t e r 94 2 sf / G L A 3. 1 1 7 0 % 2 . 1 8 2 . 2 0 0 . 7 3 $ 4 . 9 8 A u t o C a r e C e n t e r 94 2 sf / G L A 3. 1 1 7 0 % 2 . 1 8 2 . 2 0 0 . 7 3 0 . 7 4 $ 3 . 6 9 Se r v i c e S t a t i o n 94 4 V F P 13 . 8 7 5 8 % 8 . 0 4 1 . 7 0 0 . 5 7 $ 1 4 , 2 2 8 . 1 6 S e r v i c e S t a t i o n 94 4 V F P 13 . 8 7 5 8 % 8 . 0 4 1 . 7 0 0 . 5 7 0 . 7 4 $ 1 0 , 5 2 8 . 8 4 Se r v i c e S t a t i o n w / m i n i m a r t 94 5 VF P 13 . 5 1 4 4 % 5 . 9 4 1 . 7 0 0 . 5 7 $ 1 0 , 5 1 3 . 6 2 S e r v i c e S t a t i o n w / m i n i m a r t 94 5 VF P 13 . 5 1 4 4 % 5 . 9 4 1 . 7 0 0 . 5 7 0 . 7 4 $ 7 , 7 8 0 . 0 8 No t e s : Fo o t n o t e s : Downtown Fee Reduction Percentages Downtown Residential-19% A. B a s i c t r i p r a t e s a r e b a s e d o n t h e I T E T r i p G e n e r a t i o n M a n u a l , 9 t h E d i t i o n . 1 . S p a c e i s i n d i v i d u a l v e h i c l e s a l e s s p a c e . 7 0 ve h i c l e s f o r s a l e = 7 0 v e h i c l e s p a c e s . Downtown Lodging-19%Downtown Recreation-26% B. I m p a c t f e e r a t e c a l c u l a t i o n i s b a s e d u p o n t h e f o l l o w i n g m e t h o d o l o g y : Downtown Institutiona-26%Downtown Medical-19% - B a s i c T r i p R a t e = P M P e a k H o u r T r i p G e n e r a t i o n ( p e r u n i t o f m e a s u r e ) Downtown Office-32%Downtown Retail-26% - B a s i c T r i p R a t e x P e r c e n t o f N e w T r i p s x T r i p L e n g t h A d j u s t m e n t x P e r T r i p F e e / Downtown Services-26% s h o w n a s a r a t e p e r s q u a r e f o o t ( w h e r e a p p l i c a b l e ) = I m p a c t F e e R a t e ( p e r u n i t o f m e a s u r e ) C. F o r l a n d u s e s n o t s p e c i f i c a l l y i d e n t i f i e d h e r e t r i p g e n e r a t i o n r a t e s c o u l d b e d e r i v e d f r o m I T E o r a s p e c i a l s t u d y b y t h e a p p l i c a n t . E. s f / G F A = S q u a r e f e e t G r o s s F l o o r A r e a ; s f / G L A = S q u a r e F e e t G r o s s L e a s a b l e A r e a ; V F P = V e h i c l e F u e l i n g P o s i t i o n RES.A Page 38 of 142 Fe e C o m p a r i s o n s t o O t h e r N e a r b y C i t i e s Ta b l e 2 Ci t y N a m e Co s t p e r P M Pe a k H o u r T r i p Si n g l e F a m i l y Re s i d e n t i a l p e r Dw e l l i n g U n i t Ge n e r a l O f f i c e pe r S F Sh o p p i n g C e n t e r pe r S F Li g h t I n d u s t r i a l pe r S F Notes Au b u r n C u r r e n t $ 3 , 2 9 5 . 0 0 $ 3 , 8 8 2 . 6 1 $ 7 . 5 1 $ 6 . 0 6 $ 6 . 0 2 Au b u r n P r o p o s e d $ 3 , 1 2 1 . 1 6 $ 3 , 6 4 1 . 3 6 $ 7 . 1 2 $ 5 . 3 5 $ 6 . 4 3 Au b u r n D o w n t o w n Pr o p o s e d $3 , 1 2 1 . 1 6 $ 2 , 9 4 9 . 5 0 $ 3 . 2 9 $ 3 . 9 6 n / a Pu y a l l u p $ 4 , 5 0 0 . 0 0 $ 4 , 5 4 5 . 0 0 $ 6 . 7 1 $ 1 1 . 1 4 $ 4 . 4 1 Pu y a l l u p C o d e 2 1 . 2 0 . 1 3 0 e s t a b l i l s h e s f e e a s $ 4 5 0 0 p e r t r i p x net new trips. Ke n t $ 4 , 3 1 2 . 9 2 $ 3 , 9 0 9 . 3 1 $ 7 . 5 7 $ 6 . 0 7 $ 5 . 4 8 Ke n t D o w n t o w n n / a $ 3 , 1 6 6 . 9 4 $ 5 . 1 5 $ 4 . 5 0 $ 5 . 4 8 Ke n t m a i n t a i n s a d o w n t o w n r a t e s t r u c t u r e l o w e r t h a n i t s general rate structure Fe d e r a l W a y $ 2 , 7 2 9 . 0 0 $ 3 , 1 1 2 . 0 0 $ 4 . 7 2 $ 5 . 0 1 $ 3 . 4 2 Pe r F e d e r a l W a y - R e c e n t l y e s t a b l i s h e d n o t r a f f i c i m p a c t f e e for a change in use application. Fe d e r a l W a y C i t y Ce n t e r n/ a n / a $ 2 . 8 3 $ 3 . 5 1 n / a Fe d e r a l W a y m a i n t a i n s a C i t y c e m t e r r a t e l o w e r t h a n i t s general rate structure. Ma p l e V a l l e y $ 3 , 8 8 1 . 0 0 $ 3 , 9 2 0 . 0 0 $ 5 . 7 8 n / a $ 3 . 7 6 Su m n e r $ 1 , 1 6 5 . 0 0 $ 1 , 1 7 7 . 0 0 $ 1 . 7 7 $ 2 . 9 4 $ 1 . 5 4 S u m n e r d o e s a m i n o r C P I r e l a t e d u p d a t e o f f e e s e a c h y e a r . 1. R e s i d e n t i a l f e e s a r e l i s t e d p e r s i n g l e f a m i l y d w e l l i n g u n i t . 2. A l l o t h e r f e e s a r e l i s t e d p e r s q u a r e f o o t u n l e s s o t h e r w i s e n o t e d . M: \ T r a n s p o r t a t i o n \ T r a f f i c I m p a c t F e e s \ 2 0 1 3 T r a n s p o r t a t i o n I m p a c t F e e U p d a t e \ F e e C o m p a r i s o n t o o t h e r n e a r b y C i t i e s T a b l e 2 . x l s 6/20/2013 RES.A Page 39 of 142 VETERANSMEMORIALPARK AUBURNENVIRONMENTALPARK BICENTENNIALPARK STREETMALL BSTREETPLAZA AUBURN HIGH SCHOOL WEST AUBURN HIGH SCHOOL WASHINGTON ELEMENTARY SCHOOL MESSIAH LUTHERAN CHURCH SCHOOL S R 1 8 W MAIN ST E MAIN ST 2ND ST SEA ST SE 4TH ST N E F ST SE 4TH ST SE E ST NE J ST NE C ST NW I ST SE D ST SE J ST SE H ST NW 2ND ST NE E ST SE H ST SE G ST SE 5TH ST SE D ST NE D ST NW 3RD ST NE C S T S W CLAY ST NW 2ND ST NW A ST NW A ST SW AUBURNAVENE AU BURN WAY N D ST SW F ST SW E ST SW 1ST ST NE S DIVISION ST 3RD ST NW G ST SW B ST NE A ST NE 1ST ST SW 5TH ST NE 3RD ST SW 4TH ST SW 6TH ST SE N DIVISION ST F ST NW G ST NW WESTERN AVE NW CROSSSTSE AUBURN WAY S H ST NE 2ND ST SW 1ST ST NW PARK AVE NE TRANSIT RD SW 5TH ST SW 1ST ST SE 3RD ST SE B ST SW B ST NW I ST NE 5TH ST NW B ST SE 2ND ST NW S R 1 8SR18 H ST SE 3RD ST NE 3RD ST SW 1ST ST NE SR 18 B ST N E 1ST ST SW 3 R D S T S W D S T S E A ST NE A ST SW 1ST ST NE SR 18 F ST SE 1ST ST SW 4THSTSW M ap ID :1271PrintedOn:0 8/16/20 10 Auburn Downtown Map Figure 1 U rban Center B o undary (2 3 1.3 4 Acres) Auburn C ity Limits1INCH=40 0 FEET IN FO R M AT IO N SH O W N IS FO R GEN ER AL R EFER EN C E PU R PO SES O N LY AN D DO ES N O T N EC ESSAR ILY R EPR ESEN T EXACT GEO GR APH I C O R CART O GR APH IC DATA AS M APPED .T H E C IT Y O F AU BU R N M AKES N O W AR R AN T Y AS T O IT S ACC U R ACY. ¬ SR 167 SR 18 AST SE C ST SW B ST NW AUBU RN W AY S I ST NE M ST SE AUBURN WAY N 51ST AVE S 124TH AVE SE WESTVALLEYHWYN 132ND AVE SE R ST SE 112TH AVE SE KERSEY WAYSE 8TH ST NE 37TH STNW L A K E L A N D H I L L S WA Y S E D ST NW S 316TH ST EAST VALL EY HWY SE AUBURN-BLACKDIAMONDRD SE ELLINGSON RD SW SE 281STST O ST SW 17TH ST SE 124TH AVE SE A ST SE SR 18 RES.A Page 40 of 142 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4971 Date: July 9, 2013 Department: Public Works Attachments: Resolution No. 4971 Attachment 1 Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend that City Council adopt Resolution No. 4971. Background Summary: Resolution No. 4971 authorizes the Mayor and City Clerk to execute a Payback Agreement with Kersey 3 Improvements, LLC. Kersey 3 Improvements, LLC completed the facility extensions (FAC06-0013, FAC06-0037, and FAC07-0003) for water facilities to serve their property. These water facilities were constructed in accordance with the City of Auburn’s Comprehensive Water Plan, and were built with sufficient capacity to provide benefit to nearby properties that currently do not have water service. The improvements include oversized water pipes and a water booster pump station. The City of Auburn has established a Payback Agreement to provide reimbursement to the developer for the benefit received by those property owners. If approved, property owners of properties that benefit from this extension will be assess one or both of the following charges if and when they receive a permit to connect to the water system: 1.Front Footage Charge – Properties located adjacent to the extension will be charged an assessment equal to the front foot amount specified in the agreement multiplied by the length of their property frontage. 2.Area Charge – Each benefitting property will be charge an assessment equal to the area charge amount specified in the agreement multiplied by the number of Equivalent Residential Units (ERU’s) that they connect to the system. City staff has reviewed the overall project costs and supporting documentation as well as the proposed method of allocating the costs. Staff recommends approval of the agreement. AUBURN * MORE THAN YOU IMAGINEDRES.B Page 41 of 142 Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Elwell Meeting Date:July 15, 2013 Item Number:RES.B AUBURN * MORE THAN YOU IMAGINEDRES.B Page 42 of 142 ---------------------------- Resolution No. 4971 July 1, 2013 Page 1 of 2 RESOLUTION NO. 4 9 7 1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE A PAYBACK AGREEMENT BETWEEN THE CITY OF AUBURN AND KERSEY 3 IMPROVEMENTS, LLC FOR DEVELOPER’S WATER EXTENSION WHEREAS, Chapter 13.40 of the Auburn City Code (ACC) authorizes the City Engineer to develop, implement, and administer facility extension payback agreements for utility improvements, and to execute those agreements upon Council approval; and WHEREAS, Kersey 3 Improvements, LLC has constructed the utility improvements described in the attached payback agreement, and has agreed to deed those improvements to the City; and WHEREAS, pursuant to ACC 13.40.030, the City has received and approved plans for the improvements; and WHEREAS, the City Council finds that entry into the payback agreement is in the best interest of the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, HEREBY RESOLVES as follows: Section 1. The Mayor of the City of Auburn is hereby authorized to execute a Payback Agreement between the City and Kersey 3 Improvements, LLC, for Developer’s Water Extension in the form substantially as the agreement RES.B Page 43 of 142 ---------------------------- Resolution No. 4971 July 1, 2013 Page 2 of 2 attached hereto, marked as Attachment “1” and incorporated herein by this reference. Section 2. That the Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________________, 2013. CITY OF AUBURN ___________________________________ PETER B. LEWIS MAYOR ATTEST: _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney RES.B Page 44 of 142 RES.B Page 45 of 142 RES.B Page 46 of 142 RES.B Page 47 of 142 RES.B Page 48 of 142 RES.B Page 49 of 142 RES.B Page 50 of 142 RES.B Page 51 of 142 RES.B Page 52 of 142 RES.B Page 53 of 142 RES.B Page 54 of 142 RES.B Page 55 of 142 RES.B Page 56 of 142 RES.B Page 57 of 142 RES.B Page 58 of 142 RES.B Page 59 of 142 RES.B Page 60 of 142 RES.B Page 61 of 142 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4972 Date: July 9, 2013 Department: Public Works Attachments: Resolution No. 4972 Attachment 1 Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend that City Council adopt Resolution No. 4972. Background Summary: Resolution No. 4972 authorizes the Mayor and City Clerk to execute a Payback Agreement with Kersey 3 Improvements, LLC. Kersey 3 Improvements, LLC completed the facility extensions (FAC06-0013 and FAC07-0008) for sanitary sewer facilities to serve their property. In accordance with Auburn City Code 13.20.270 and the City of Auburn’s Comprehensive Sewer Plan, the sanitary sewer line was extended to and through their property and was designed with sufficient capacity to provide benefit to additional properties that currently do not have sanitary sewer service. The improvements include oversized sewer pipes. The City of Auburn has established a Payback Agreement to provide reimbursement to the developer for the benefit received by the additional property owners. If approved, property owners of properties that benefit from this extension will be assessed one or both of the following charges if and when they receive a permit to connect to the sewer system: 1.Front Footage Charge - Properties located adjacent to the extension will be charged an assessment equal to the front foot amount specified in the agreement nultiplied by the length of their property frontage. 2.Area Charge - Each benefitting property will be charged an assesssment equal to the area charge amount specified in the agreement multiplied by the number of Residential Customer Equivalents (RCE’s, which are the equivalent of a single family residence) that they connect to the system. City staff has reviewed the overall project costs and supporting documentation as well as the proposed method of allocating the costs. Staff recommends approval of the agreement. AUBURN * MORE THAN YOU IMAGINEDRES.C Page 62 of 142 Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Elwell Meeting Date:July 15, 2013 Item Number:RES.C AUBURN * MORE THAN YOU IMAGINEDRES.C Page 63 of 142 ---------------------------- Resolution No. 4972 July 1, 2013 Page 1 of 2 RESOLUTION NO. 4 9 7 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE A PAYBACK AGREEMENT BETWEEN THE CITY OF AUBURN AND KERSEY 3 IMPROVEMENTS, LLC FOR DEVELOPER’S SANITARY SEWER EXTENSION WHEREAS, Chapter 13.40 of the Auburn City Code (ACC) authorizes the City Engineer to develop, implement, and administer facility extension payback agreements for utility improvements, and to execute those agreements upon Council approval; and WHEREAS, Kersey 3 Improvements, LLC has constructed the utility improvements described in the attached payback agreement, and has agreed to deed those improvements to the City; and WHEREAS, pursuant to ACC 13.40.030, the City has received and approved plans for the improvements; and WHEREAS, the City Council finds that entry into the payback agreement is in the best interest of the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, HEREBY RESOLVES as follows: Section 1. The Mayor of the City of Auburn is hereby authorized to execute a Payback Agreement between the City and Kersey 3 Improvements, LLC, for Developer’s Sanitary Sewer Extension in the form substantially as the RES.C Page 64 of 142 ---------------------------- Resolution No. 4972 July 1, 2013 Page 2 of 2 agreement attached hereto, marked as Attachment “1” and incorporated herein by this reference. Section 2. That the Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________________, 2013. CITY OF AUBURN ___________________________________ PETER B. LEWIS MAYOR ATTEST: _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney RES.C Page 65 of 142 RES.C Page 66 of 142 RES.C Page 67 of 142 RES.C Page 68 of 142 RES.C Page 69 of 142 RES.C Page 70 of 142 RES.C Page 71 of 142 RES.C Page 72 of 142 RES.C Page 73 of 142 RES.C Page 74 of 142 RES.C Page 75 of 142 RES.C Page 76 of 142 RES.C Page 77 of 142 RES.C Page 78 of 142 RES.C Page 79 of 142 RES.C Page 80 of 142 RES.C Page 81 of 142 RES.C Page 82 of 142 RES.C Page 83 of 142 RES.C Page 84 of 142 RES.C Page 85 of 142 RES.C Page 86 of 142 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4973 Date: July 9, 2013 Department: Public Works Attachments: Resolution No. 4973 Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council adopt Resolution No. 4973. Background Summary: This project includes the construction of the following improvements: 1.Construction of bike lanes, sidewalks, curb and gutter and ADA accessible ramp improvements to complete the remaining pedestrian gap on the south side of SE 312th St starting at 124th Ave SE and extending approximately 600 feet east. 2.Installation of ADA pedestrian push buttons and audible countdown pedestrian signal heads at the existing signalized intersection of SE 312th St and 124th Ave SE, including upgraded ADA accessible ramps. 3.Construction of upgraded ADA accessible ramps on 116th Ave SE at the two marked school crosswalks in front of Rainier Middle School and at the intersection of 116th Ave SE and SE 304th St. 4.Bike lane striping, signage and pavement symbols on 116th Ave SE between SE 312th St and SE 304th St. The bid opening was held on July 11, 2013, which did not allow enough time for staff to compile the bid tabulation and complete contractor verifications prior to the Committee meeting; therefore, staff is requesting authorization for the Mayor to award this contract to the lowest responsible bidder to avoid delay of the project. The estimated project cost is within the available budget (Grant plus City Funds). Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Truong AUBURN * MORE THAN YOU IMAGINEDRES.D Page 87 of 142 Meeting Date:July 15, 2013 Item Number:RES.D AUBURN * MORE THAN YOU IMAGINEDRES.D Page 88 of 142 -------------------------------------- Resolution No. 4973 July 1, 2013 Page 1 of 3 RESOLUTION NO. 4973 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF AUBURN AND THE LOWEST RESPONSIBLE BIDDER FOR PUBLIC WORKS CONTRACT NUMBER 13-07, PROJECT NUMBER CP1120, LEA HILL SAFE ROUTES TO SCHOOL IMPROVEMENTS. WHEREAS, the City desires to increase safety in school zones; and WHEREAS, the City Council of the City of Auburn approved a project to construct sidewalks, bike lanes and ADA complaint wheelchair ramps, and pedestrian signal improvements in the Lea Hill neighborhood; and WHEREAS, summer break is the safest time for school related construction as the schools involved -- Hazelwood Elementary, Lea Hill Elementary and Rainier Middle School -- have a significant number of students who walk to and from school during the school year; and WHEREAS, a project Bid Opening for project CP 1120 took place on July 11, 2013; and WHEREAS, waiting to award the construction contract at a regularly scheduled City Council meeting would result in a three week delay of the construction start date; and WHEREAS, the City of Auburn Public Works Department will assess the bids received and identify the Lowest Responsible Bidder following the Bid Opening; and WHEREAS, it is in the public interest for the City to award Contract No. 13-07, in conformity with bid documents, and to take all appropriate steps to enter into an RES.D Page 89 of 142 -------------------------------------- Resolution No. 4973 July 1, 2013 Page 2 of 3 agreement for construction of CP1120, Lea Hill Safe Routes to School Improvements, with all expediency to take advantage of the remaining construction season. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The Mayor of the City of Auburn and the Auburn City Clerk are hereby authorized to review bids, award, and execute an Agreement between the City of Auburn and the Lowest Responsible Bidder for Project Number CP1120, Public Works Contract Number 13-07, Lea Hill Safe Routes to School Improvements, which agreement shall conform with the Bid Documents, provided that the bid amount does not exceed the budgeted amount. Section 2. The Mayor is hereby authorized to take all appropriate steps to execute the awarded contract, to implement such administrative procedures as may be necessary to carry out the directives of this legislation, and to reject all bids if appropriate. Section 3. This resolution shall be in full force and effect upon passage and signatures hereon. Dated and Signed this _____ day of _________________, 2013. CITY OF AUBURN ___________________________________ PETER B. LEWIS MAYOR ATTEST: RES.D Page 90 of 142 -------------------------------------- Resolution No. 4973 July 1, 2013 Page 3 of 3 _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney RES.D Page 91 of 142 Project No: CP1120 Project Title: Project Manager: Kim Truong Project Initiation Initiation Date: __7/18/11___ Permision to Advertise Advertisement Date: _6/3/13_ Contract Award Award Date: ___________ Change Order Approval Contract Final Acceptance Carry Forward to 2013 Funding Prior Years 2011 2012 2013 Total 102 Fund - Federal Grant 777 25,638 372,085 398,500 102 Arterial Street Fund 34,000 34,000 Total 0 777 25,638 406,085 432,500 Activity Prior Years 2011 2012 2013 Total Design Engineering - City Costs 777 25,638 44,710 71,125 Design Engineering - Consultant Costs 1,924 1,924 Construction Estimate 261,952 261,952 Authorized Contingency 10,000 10,000 Other - School District (Education)75,700 75,700 Other - Police Dept. (Enforcement)1,800 1,800 Construction Engineering - City Costs 10,000 10,000 Total 0 777 25,638 406,085 432,500 Prior Years 2011 2012 2013 Total *102 Funds Budgeted ( )0 (777)(25,638)(406,085)(432,500) 102 Funds Needed 0 777 25,638 406,085 432,500 *102 Fund Project Contingency ( )0 0 0 0 0 102 Funds Required 0 0 0 0 0 * ( # ) in the Budget Status Sections indicates Money the City has available. 102 Arterial Street Budget Status BUDGET STATUS SHEET Lea Hill Safe Routes to School Improvements Date:7/9/13 Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) \\auburn12\building\PROJ\CP1120-Lea Hill School Ped Imp\Budget\CP1120-BudgetStatusSheet.xls 1 of 1RES.D Page 92 of 142 RES.D Page 93 of 142 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4975 Date: July 9, 2013 Department: Public Works Attachments: Resolution No. 4975 Budget Status Sheet Vicinity Maps Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council adopt Resolution No. 4975. Background Summary: The 2013 Pavement Patching, Chipseal and Overlay Project will rehabilitate deficient pavement on approximately 7.4 miles of streets throughout the City as part of both the 2013 Arterial/Collector Pavement Preservation Program and the 2013 Save Our Streets Program. This rehabilitation will be accomplished by using four different types of pavement preservation treatments as follows: Pavement Patching This project will perform a pavement patching treatment (removing and replacing areas of damaged pavement) on 1.0 mile of arterial and collector streets as part of the City’s Arterial and Collector Street Pavement Preservation Program. Chipsealing This project will perform a double chipseal treatment on 4.0 miles of arterial and collector streets as part of the City’s Arterial and Collector Street Pavement Preservation Program. In addition, this project will perform a chipseal treatment on 1.3 mile of local streets as part of the City’s Save Our Streets Program. Thin Asphalt Overlay This project will perform a thin (1.5-inches thick or less) asphalt overlay treatment on 0.1 mile of local streets as part of the City’s Save Our Streets Program. Thick Asphalt Overlay This project will perform a thick (2-inches thick) asphalt overlay treatment on 1.0 mile of arterial and collector streets as part of the City’s Arterial and Collector Street Pavement Preservation Program. AUBURN * MORE THAN YOU IMAGINEDRES.E Page 94 of 142 See the attached vicinity maps for the specific project streets. Construction is anticipated to begin in early August 2013 and be complete by November 2013. The bid opening was held on July 11, 2013, which did not allow enough time for staff to compile the bids and complete bidder verifications prior to the Committee and Council meetings; therefore, staff is requesting authorization for the Mayor to award this contract to the lowest responsible bidder to avoid delay of the project. A project budget contingency of $3,000 remains in the 103 (Local Street Pavement Preservation) Fund. A project budget contingency of $37,110 remains in the 105 (Arterial and Collector Street Pavement Preservation) Fund. Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Wickstrom Meeting Date:July 15, 2013 Item Number:RES.E AUBURN * MORE THAN YOU IMAGINEDRES.E Page 95 of 142 -------------------------------------- Resolution No. 4975 July 7, 2013 Page 1 of 3 RESOLUTION NO. 4 9 7 5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF AUBURN AND THE LOWEST RESPONSIBLE BIDDER FOR PUBLIC WORKS CONTRACT NUMBER 13-06, PROJECT NUMBER CP1302, 2013 PAVEMENT PATCHING, CHIPSEAL, AND OVERLAY PROJECT WHEREAS, the City Council of the City of Auburn, Washington, has approved a project to design and construct pavement rehabilitation on existing streets consisting of 1.0 miles of asphalt pavement patching, 1.1 miles of asphalt overlaying, and 5.3 miles of chip sealing; and WHEREAS, a project Bid Opening for the construction of the work was scheduled to take place on July 11, 2013, which would not allow enough time for staff to compile the bids and complete bidder verification prior to the next available City Council meeting; and WHEREAS, waiting to award the construction contract until the next regularly scheduled meeting would result in a three week delay of the construction start date, and this project is time sensitive due to the limited construction season and need for this work to be completed before the onset of inclement weather; and WHEREAS, the City of Auburn Public Works Department will assess the bids received and identify the Lowest Responsible Bidder; and RES.E Page 96 of 142 -------------------------------------- Resolution No. 4975 July 7, 2013 Page 2 of 3 WHEREAS, there is available ending fund balance within the 105 Arterial Street Preservation fund to fund any shortfall in the current project costs; and WHEREAS, it is in the public interest to allocate the available funds to complete as much pavement preservation work as possible; and WHEREAS, it is in the public interest to award and execute public works construction contract 13-06, with all expediency to take advantage of the remaining construction season. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The Mayor of the City of Auburn and the Auburn City Clerk are hereby authorized to review bids, award, and execute an Agreement between the City of Auburn and the Lowest Responsible Bidder for Project Number CP1302, Public Works Contract Number 13-06, 2013 Pavement Patching, Chipseal and Overlay Project, which agreement shall conform with the Bid Documents, provided that the project costs do not exceeded the amount of funding available. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. This resolution shall be in full force and effect upon passage and signatures hereon. RES.E Page 97 of 142 -------------------------------------- Resolution No. 4975 July 7, 2013 Page 3 of 3 Dated and Signed this _____ day of _________________, 2013. CITY OF AUBURN ___________________________________ PETER B. LEWIS MAYOR ATTEST: _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney RES.E Page 98 of 142 Project No: CP1302Project Title: Project Manager: Seth Wickstrom Initiation/Consultant Agreement Initiation Date: __October 15, 2012___ Permission to Advertise Advertisement Date: _June 27, 2013_ Contract Award Award Date: ___________________ Change Order Approval Contract Final Acceptance Funding Prior Years 20122013 Future Years Total 103 Fund - Local Street Preservation 242,000242,000 105 Fund - Arterial/Collector Preservation (Funds Currently Budgeted) 105 Fund - Arterial/Collector Preservation (Funds to be Budgeted with BA #3) Total 0 0 2,206,000 0 2,206,000 1,471,000 493,000 1,471,000 493,000 BUDGET STATUS SHEET 2013 Pavement Patching, Chipseal and Overlay Project Date: July 2, 2013 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Total 0 0 2,206,000 0 2,206,000 Activity Prior Years 20122013 Future Years Total Design Engineering - City Costs*22,50022,500 Construction Estimate 1,921,3901,921,390 Authorized Contingency 192,000192,000 Construction Engineering - City Costs*30,00030,000 Total 002,165,89002,165,890 *City staff costs for local street design and construction are not charged against the project budget and are not shown here. Prior Years 20122013 Future Years Total **103 Funds Budgeted ( )00(242,000)0(242,000) 103 Funds Needed 00239,0000239,000 **103 Fund Project Contingency ( )00(3,000)0(3,000) 103 Funds Required 00000 Prior Years 20122013 Future Years Total **105 Funds Budgeted ( )00(1,964,000)0(1,964,000) 105 Funds Needed 001,926,89001,926,890 **105 Fund Project Contingency ( )00(37,110)0(37,110) 105 Funds Required 00000 ** ( # ) in the Budget Status Sections indicates Money the City has available. 103 Local Street Budget Status 105 Arterial/Collector Budget Status Estimated Cost (Funds Needed) 1 of 1RES.E Page 99 of 142 CP 1 3 0 2 V I C I N I T Y M A P 1 o f 2 SC A L E : 1 I N C H = 3 , 3 0 0 F E E T PL O T T E D : Ju n e 1 1 , 2 0 1 3 L O C A T I O N : H: \ P R O J \ C P 1 3 0 2 - 2 0 1 3 P a v e m e n t P a t c h i n g , C h i p s e a l , O v e r l a y \ P W C C o u n c i l I n f o \ P e r m i s s i o n t o A d ( 6 - 1 7 - 1 3 ) \ V ic i n i t y M a p . d w g 0 1 , 6 5 0 ' 3 , 3 0 0 ' 4 , 9 5 0 ' B S t N W 14 t h S t N W t o 30 t h S t N W Th i c k O v e r l a y (1 0 5 f u n d ) H S t N W W M a i n S t t o 6 t h S t N W Do u b l e C h i p s e a l (1 0 5 f u n d ) R S t N E E M a i n S t t o 8 t h S t N E Pa v e m e n t P a t c h i n g (1 0 5 f u n d ) 9t h S t N E Au b u r n W a y N t o D S t N E Pa v e m e n t P a t c h i n g (1 0 5 f u n d ) S 2 8 8 t h S t 51 s t A v e S t o S 2 8 8 t h S t Do u b l e C h i p s e a l (1 0 5 f u n d ) 65 t h A v e S a n d 37 t h S t N W Do u b l e C h i p s e a l (1 0 5 f u n d ) 13 2 n d A v e S E an d S E 3 0 4 t h S t Do u b l e C h i p s e a l (1 0 5 f u n d ) 37 t h S t N W Au b u r n W a y N t o C S t N E Do u b l e C h i p s e a l (1 0 5 f u n d ) 3r d S t S E M S t S E t o R S t S E Do u b l e C h i p s e a l (1 0 3 f u n d ) 2n d S t S E T S t S E t o E a s t E n d Do u b l e C h i p s e a l (1 0 3 f u n d ) 10 8 t h A v e S E SE 3 0 4 t h S t t o S E 2 9 9 t h P l Do u b l e C h i p s e a l (1 0 3 f u n d ) 12 5 t h A v e S E a n d S E 3 1 4 t h S t 12 4 t h A v e S E t o S E 3 1 2 t h S t Do u b l e C h i p s e a l (1 0 3 f u n d ) 40 t h S t S E Au b u r n W a y N t o I S t N E Th i n O v e r l a y (1 0 3 f u n d ) RES.E Page 100 of 142 53 r d S t S E a n d Br i d g e t A v e S E Do u b l e C h i p s e a l (1 0 5 f u n d ) Ke r s e y W a y Or a v e t z R d t o 4 9 t h S t S E Do u b l e C h i p s e a l so u t h b o u n d l a n e o n l y (1 0 5 f u n d ) 21 s t S t S E C S t S E t o K S t S E Pa v e m e n t P a t c h i n g (1 0 5 f u n d ) Wa r d A v e S E 53 r d S t S E t o S o u t h E n d Do u b l e C h i p s e a l (1 0 3 f u n d ) 14 8 t h A v e S 37 t h S t S E t o S 3 6 8 t h P l Do u b l e C h i p s e a l (1 0 3 f u n d ) CP 1 3 0 2 V I C I N I T Y M A P 2 o f 2 SC A L E : 1 I N C H = 3 , 3 0 0 F E E T PL O T T E D : Ju n e 1 2 , 2 0 1 3 L O C A T I O N : H: \ P R O J \ C P 1 3 0 2 - 2 0 1 3 P a v e m e n t P a t c h i n g , C h i p s e a l , O v e r l a y \ P W C C o u n c i l I n f o \ P e r m i s s i o n t o A d ( 6 - 1 7 - 1 3 ) \ V ic i n i t y M a p . d w g 0 1 , 6 5 0 ' 3 , 3 0 0 ' 4 , 9 5 0 ' Ke n n e d y A v e Mi l l P o n d D r t o N o r t h E n d Do u b l e C h i p s e a l (1 0 3 f u n d ) We s t V a l l e y H w y 15 t h S t S W I n t e r s e c t i o n Pa v e m e n t P a t c h i n g (1 0 5 f u n d ) RES.E Page 101 of 142 AGENDA BILL APPROVAL FORM Agenda Subject: Senior Utility Discount and Rebate Program Date: July 9, 2013 Department: Finance Attachments: Memo Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: The City of Auburn offers reduced utility rates to seniors and permanently disabled residents who meet certain income limits. Reviewed by Council Committees: Finance, Public Works Councilmember:Staff:Coleman Meeting Date:July 15, 2013 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 102 of 142 Finance Department Interoffice Memorandum To: Finance Committee From: Shelley Coleman, Finance Director CC: Pete Lewis, Mayor Date: July 15, 2013 Re: Utility Discount & Rebate Program PROGRAM OVERVIEW Each year, the City of Auburn offers reduced utility rates or a rebate to seniors and permanently disabled residents who meet certain income limits. Eligible residents receive a 50% discount on their City utility bill or a rebate check for the utilities that were paid for through their apartment complex or mobile home park. Each year during the month of May residents apply to receive the discount or rebate. QUALIFICATIONS • 62 years of age or permanently disabled • Gross income must meet the Department of Housing and Urban Development’s very low income levels. For example, the 2012 income limits were: 1 person: $30,350 2 people: $34,700 3 people: $39,050 4 people: $43,350 DISCOUNT The resident receives 50% off their monthly utility bill from the City of Auburn. In 2013, 245 residents qualified for the discount program. In 2013, the City’s discount program will save each participant approximately $62.35 per month and cost the City a total of about $183,300. REBATE Eligible residents receive a rebate check for 80% of the base water rate and 50% of the sewer, storm and garbage rates. The maximum 2013 rebate check is $641.97 if a resident uses City of Auburn water, sewer, storm, and garbage. In 2013, the City of Auburn will pay a total of $148,495 in rebates to 234 residents. Page 1 of 1 DI.A Page 103 of 142 AGENDA BILL APPROVAL FORM Agenda Subject: May 2013 Financial Report Date: July 3, 2013 Department: Finance Attachments: May 2013 Fin Rpt Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: The purpose of the monthly financial reports is to summarize for the City Council the general state of Citywide financial affairs and to highlight significant items or trends that the City Council should be aware of. The following provides a high level summary of the City’s financial performance. Further detail can be found within the attached financial report. The April status report is based on financial data available as of June 24, 2013 for the period ending May 31, 2013. Sales tax information represents business activity that occurred in March 2013. General Fund: The general fund is the City’s largest fund and is used to account for the majority of City resources and services except those required by statute or to be accounted for in another fund. Through May 2013, general fund totaled $24.7 million and were sufficient to support expenses which totaled $21.4 million. General fund revenues exceeded budget by $1.6 million, or 6.9% and is primarily due to the increase in building permit revenues, sales tax revenues and development service fees. General Fund expenditures were below budget by $1.3 million, or 5.7%, with savings due primarily to the timing of expenditures. During the month of May, 584 pet licenses were sold (as compared to 458 in 2012) resulting in $16,424 in revenue. Year-to-date, 2,159 licenses have been sold (compared to 2,525 in 2012) bringing in a total of $62,005. Enterprise Funds: AUBURN * MORE THAN YOU IMAGINEDDI.B Page 104 of 142 The City’s eight enterprise funds account for operations with revenues primarily provided from user fees, charges or contracts for services. At the end of May, the Water fund had an operating loss of $68,600 (as compared to a loss of $91,200 in the previous year). The Sewer fund ended with a $388,700 operating loss (compared to an operating loss of $670,600 the previous year, excluding Metro); the Sewer-Metro Utility ended the period with a net operating loss of $189,700; and the Stormwater Utility ended with operating income of $543,900 (as compared to an operating income of $395,300 the previous year). The Golf Course ended the period with an operating loss of $296,900 compared to an operating loss of $321,000 for the same period last year. Year-to-date rounds played at the Golf Course total 15,590 compared to 14,216 for the same period last year. The financial condition of the Cemetery improved over the previous year, ending the period with $17,000 in net operating income compared to an operating loss of $87,700 for the previous year. The improvement in the Cemetery reflects an increase in operating revenue and a decrease in salaries/benefits expenditures. Internal Service Funds: Internal Service Funds provide services to other City departments and include functions such as Insurance, Facilities, Innovation and Technology, and Equipment Rental. By the end of the year, revenues received from charges to internal client departments are projected to be sufficient to meet expenses. Investment Portfolio: The City’s total cash and investments at the end of May was $110.3 million and compares to $109.0 million the month prior. Reviewed by Council Committees: Finance, Public Works Councilmember:Staff:Coleman Meeting Date:July 15, 2013 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Page 105 of 142 Monthly Financial Report May 2013 General Fund 2012 Summary of Sources and Uses Annual BudgetYTD BudgetYTD ActualYTD ActualAmountPercentage Operating Revenues Property Tax 14,299,417.007,390,200.007,480,813.296,622,094.37 90,613.29 1.2% Sales Tax 11,695,309.004,695,800.005,025,772.225,110,381.40329,972.22 7.0% Sales Tax - Annexation Credit 1,397,602.00558,500.00663,283.52606,446.36 104,783.52 18.8% Criminal Justice Sales Tax 1,225,059.00497,800.00 610,116.59 561,205.90 112,316.59 22.6% Brokered Natural Gas Tax 301,500.00175,400.00 152,411.82 181,661.31 (22,988.18)-13.1% City Utilities Tax 2,991,933.001,177,200.001,375,929.791,075,831.97 198,729.79 16.9% Admissions Tax 363,609.00127,900.00 122,090.10125,544.26 (5,809.90)-4.5% Electric Tax 3,340,500.001,823,200.001,764,812.461,729,940.21 (58,387.54)-3.2% Natural Gas Tax 1,201,900.00793,700.00 686,121.27 747,169.63(107,578.73)-13.6% Cable TV Franchise Fee 808,000.00403,400.00423,065.27400,940.99 19,665.27 4.9% Cable TV Franchise Fee - Capital 62,000.00 31,100.00 31,529.64 31,507.88 429.64 1.4% Telephone Tax 2,032,574.00908,500.00746,860.50905,626.51(161,639.50)-17.8% Garbage Tax (external)151,504.00 64,300.00 40,767.95 53,945.93 (23,532.05)-36.6% Leasehold Excise Tax 50,501.00 12,800.00 10,374.01 10,066.68 (2,425.99)-19.0% Gambling Excise Tax 247,965.00 118,200.00 134,752.69 128,225.83 16,552.69 14.0% Taxes sub-total 40,169,373.0018,778,000.0019,268,701.1218,290,589.23490,701.12 2.6% Business License Fees 202,005.00 98,400.00 98,963.00 115,118.50 563.00 0.6% Building Permits 1,182,066.00362,000.001,138,212.24 491,218.50 776,212.24 214.4% Other Licenses & Permits 454,413.00134,000.00275,245.01128,735.26 141,245.01 105.4% Intergovernmental (Grants, etc.) - (1)4,764,784.001,941,800.001,952,248.702,101,203.18 10,448.70 0.5% Charges for Services: General Government Services 94,467.00 41,100.00 45,671.40 54,720.10 4,571.40 11.1% Public Safety 17,300.00 7,700.00 12,338.74 99,361.62 4,638.74 60.2% Development Services Fees 832,458.00260,900.00503,429.41367,464.40 242,529.41 93.0% Culture and Recreation 809,717.00369,300.00404,274.72394,700.06 34,974.72 9.5% Fines and Forfeits 1,556,500.00 723,200.00 617,841.55 699,514.68 (105,358.45)-14.6% Fees/Charges/Fines sub-total9,913,710.003,938,400.005,048,224.774,452,036.301,109,824.77 28.2% Interests and Other Earnings 64,900.00 20,900.00 18,680.07 28,333.51 (2,219.93)-10.6% Rents, Leases and Concessions 308,000.00125,400.00 124,415.10 117,876.41 (984.90)-0.8% Contributions and Donations 30,000.00 10,000.00 23,421.67 22,089.04 13,421.67 134.2% Other Miscellaneous 92,200.00 22,100.00 26,929.50 31,318.80 4,829.50 21.9% Transfers In 193,000.00193,000.00 119,548.00 17,000.00 (73,452.00)-38.1% Insurance Recoveries- Capital & Operating 25,000.00 6,295.33 48,684.02 41,261.41 42,388.69 673.3% Other Revenues sub-total 713,100.00377,695.33361,678.36257,879.17(16,016.97)-4.2% Total Operating Revenues 50,796,183.0023,094,095.3324,678,604.2523,000,504.701,584,508.92 6.9% Operating Expenditures Council & Mayor 980,162.99394,700.00 418,414.24 373,733.21 (23,714.24)-6.0% Municipal Court & Probation 744,424.39 288,100.00153,639.891,222,289.54 134,460.11 46.7% Human Resources 1,596,800.00630,900.00561,387.33333,940.80 69,512.67 11.0% Finance 1,315,343.78560,000.00472,512.96 453,121.46 87,487.04 15.6% City Attorney 1,769,579.17752,700.00847,494.96 615,486.42 (94,794.96)-12.6% Planning 3,972,214.941,655,089.561,584,916.111,504,217.85 70,173.45 4.2% Community & Human Services 1,262,884.74577,800.00462,204.84453,626.07 115,595.16 20.0% Jail - SCORE 6,676,146.002,912,035.833,000,371.091,780,750.68 (88,335.26)-3.0% Police 19,468,675.217,963,600.007,834,989.907,566,539.38 128,610.10 1.6% Engineering 2,800,821.471,143,200.001,056,290.741,045,251.59 86,909.26 7.6% Parks and Recreation 7,882,428.413,171,600.003,182,927.222,951,613.73 (11,327.22)-0.4% Streets 3,269,523.351,234,600.001,051,349.561,129,758.92 183,250.44 14.8% Non-Departmental 3,379,636.001,428,181.67 802,675.181,465,119.93625,506.49 43.8% Total Operating Expenditures 55,118,640.4522,712,507.0621,429,174.0220,895,449.581,283,333.04 5.7% 2013 2013 YTD Budget vs. Actual Favorable (Unfavorable) (1) Streamlined Sales Tax mitigation payments represent intergovernmental revenues from the State of Washington and are presented above in the Intergovernmental Revenue category. For the first five months of 2013, $799,332.87 in Streamlined Sales Tax mitigation payments is included and is based upon the actual and anticipated 2013 Streamlined Sales Tax mitigation payments of $2,000,000. This is reconciled at the end of each quarter based upon actual distributions from the State. 1DI.B Page 106 of 142 Monthly Financial Report May 2013 Overview This financial overview reflects the City’s overall financial position for the fiscal period ending May 31, 2013 and represents financial data available as of June 24, 2013. The budgeted year-to- date revenues and operating expenses are primarily based on collection/disbursement average for the same period of the two years prior. General Fund revenues totaled $24.7 million as of the end of May 2013 and compare to previous year to date collections of $23.0 million and budget of $23.1 million. Improvement in General Fund revenue performance is primarily due to continued strength in building permits, development activity and increased sales tax revenues. Major projects currently underway in the City to date include the Auburn High School Modernization project, the Franciscan Medical Pavilion, Green River Community College Trades Building, as well as several subdivisions including The Ridge at Bowman Creek, Lakeland East, and Brandon Meadows. General Fund expenses totaled $21.4 million and compares to budget of $22.7 million. Review of departmental line item activity indicates that all departments are operating within expectations with the year-to-date savings due primarily to timing of expenditures. $0.0 $5.0 $10.0 $15.0 $20.0 $25.0 $30.0 $35.0 $40.0 $45.0 $50.0 Revenues Expenditures Mi l l i o n s General Fund Revenues vs. Expenditures 2013 Actual 2013 Budget Revenues The combined total of property tax, sales/use tax, utility tax, gambling, and admissions tax provide approximately 80% of all resources supporting general governmental activities. The following section provides additional information on these sources. 2DI.B Page 107 of 142 Monthly Financial Report May 2013 Property Tax collections to date total $7.5 million and compare to collections of $7.7 million for the same period previous year, after adjusting for transfers to the Local Street Fund (SOS) program 1 . The majority of property tax revenues are collected during the months of April and October, coinciding with the due date for the County property tax billings. $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 $16.0 JanFebMarAprMayJunJulAugSepOctNovDec Mi l l i o n s Property Taxes 2013 budget 2013 actual to date 2012 actual * Per City Council policy, effective January 2013, $2.0 million in property tax revenue will no longer be transferred to the Local Street Fund (Fund 103) for street repair and maintenance. The graphic above presents property taxes under the current policy. 1 In 2012, property taxes for the same period totaled $7,676,347.69 and $6,622,094.37 was distributed to the General Fund and $1,054,253.32 was distributed to the Local Street Fund (Fund 103). 3DI.B Page 108 of 142 Monthly Financial Report May 2013 Sales tax distributions citywide totaled $5.6 million of which $5.0 million was distributed to the General Fund and $622,000 to the Local Street Fund (SOS) program.* $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 JanFebMarAprMayJunJulAugSepOctNovDec Mi l l i o n s Sales & Use Tax (Net of Revenue from Construction) 2013 budget 2013 actual to date 2012 actual * Per City Council policy, effective January 2013, all sales tax revenue from construction is transferred to the Local Street Fund (Fund 103) for street repair and maintenance. Total transferred through May: $621,776.77. The graphic above presents sales taxes under the current policy. The following table breaks out the City’s base sales tax, excluding Criminal Justice, Annexation Credit and Streamlined Sales Tax Mitigation by major business sectors*. 20122013 Component GroupActualActualAmountPercentage Construction 455,332.36621,777.08166,444.7236.6% Manufacturing 126,714.18264,484.68137,770.50108.7% Transportation & Warehousing19,257.3815,794.64(3,462.74)-18.0% Wholesale Trade 522,843.44512,170.61(10,672.83)-2.0% Automotive 1,181,602.541,222,250.4240,647.883.4% Retail Trade 1,620,924.031,760,651.59139,727.568.6% Services 1,196,726.891,246,682.6449,955.754.2% Miscellaneous 18,146.4431,965.3013,818.8676.2% YTD Total 5,141,547.265,675,776.96534,229.7010.4% Change from 2012 May-2013 Comparison of Sales Tax Collections by SIC Group * 2012 actuals for the Manufacturing sector include an adjustment of -$74,000 by the State Department of Revenue as a result of an audit. 4DI.B Page 109 of 142 Monthly Financial Report May 2013 As shown above, the areas showing the largest amount of change include construction and retail trade, reflecting the increased level of construction activity and improvement in consumer confidence. In general, consumer spending accounts for approximately two-thirds of economic activity. Year to date sales tax revenue on construction, which is transferred to the Local Street Fund (Fund 103) for local street repair and maintenance, totaled $622,000 and exceed budget by $69,000. $0.0 $0.2 $0.4 $0.6 $0.8 $1.0 $1.2 $1.4 $1.6 JanFebMarAprMayJunJulAugSepOctNovDec Mi l l i o n s Sales Tax on Construction Transfer 2013 budget 2013 actual to date Utility Taxes consists of City inter-fund utility taxes (Water, Sewer, Storm and Solid Waste) and external utility taxes (Electric, Natural Gas, Telephone and Solid Waste). Utility tax collections through May was $4.6 million and are compare to $4.5 million collected the same period last year. 5DI.B Page 110 of 142 Monthly Financial Report May 2013 $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 JanFebMarAprMayJunJulAugSepOctNovDec M i l l i o n s Utility Tax 2013 budget 2013 actual to date 2012 actual As shown in the table below, increased collections from City interfund utilities partially offset lower than expected collections from private utility providers. A mild winter has reduced consumer heating demands and resulted in year-over-year declines in electric and natural gas revenue collections. 201220132013 Month ActualBudgetActualAmountPercentageAmountPercentage City Interfund Utility Taxes1,075,831.971,177,200.001,375,929.79300,097.8227.9%198,729.7916.9% Electric 1,729,940.211,823,200.001,764,812.4634,872.252.0%(58,387.54)-3.2% Natural Gas 747,169.63793,700.00686,121.27(61,048.36)-8.2%(107,578.73)-13.6% Telephone 905,626.51908,500.00746,860.50(158,766.01)-17.5%(161,639.50)-17.8% Garbage (external)53,945.9364,300.0040,767.95(13,177.98)-24.4%(23,532.05)-36.6% YTD Total 4,512,514.254,766,900.004,614,491.97101,977.722.3%(152,408.03)-3.2% May-2013 Utility Tax by Type 2013 vs. 2012 2013 vs. Budget 6DI.B Page 111 of 142 Monthly Financial Report May 2013 Cable TV Franchise Fees, which are collected quarterly, totaled $423,000 and exceed year to date budget by $20,000 or 4.9%. $0 $100 $200 $300 $400 $500 $600 $700 $800 $900 1st Quarter2nd Quarter3rd Quarter4th Quarter T h o u s a n d s Cable TV Franchise Fee 2013 budget 2013 actual to date 2012 actual Licenses and Permits include business licenses, building permits, plumbing, electric and other licenses and permit fees. Building permit fees and business licenses make up 80% of the annual budgeted revenue in this category. Total building permit revenues collected through April was $1.1 million and compares to budget of $362,000 2 . Total building permit revenue collected in the month of May totals $195,000 and includes permitting for commercial projects such as Boeing and The Outlet Collection – Seattle (formerly known as the Supermall), as well as numerous housing developments including Brandon Meadows, Brannan J, and The Ridge at Bowman Creek. 2 A budget adjustment in the amount of $717,900.00 was presented to Council in June and approved via Ordinance No. 6462. This budget adjustment formally reflects the higher level of building permit revenues and will be reflected in the June Financial report. 7DI.B Page 112 of 142 Monthly Financial Report May 2013 $0 $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 $1,800 JanFebMarAprMayJunJulAugSepOctNovDec Th o u s a n d s Building Permits 2013 budget 2013 actual to date 2012 actual Business License revenues totaled $99,000 and reflect the timing of payments by business owners. The majority of business license payments are collected in December of the previous year and during the first two months of the current year. $0 $50 $100 $150 $200 $250 JanFebMarAprMayJunJulAugSepOctNovDec Th o u s a n d s Business Licenses 2013 budget 2013 actual to date 2012 actual 8DI.B Page 113 of 142 Monthly Financial Report May 2013 Intergovernmental includes Grants (Direct & Indirect Federal, State and Local), state shared revenues and compact revenue from the Muckleshoot Indian Tribe (MIT). Collections to date total $2.0 million and are running $10,000 or 0.5% higher than budget, due to intergovernmental grant revenue collections. Muckleshoot Casino revenues are $40,000 under budget due to the services funding agreement between Muckleshoot Indian Tribe (MIT) and the City. This $135,000 annual reduction in revenue will be recognized through Council approved Budget Amendment #2 - effective in June’s financial report. State shared revenue includes $799,332.87 in actual and anticipated Streamlined Sales Tax mitigation payments. 201220132013 Revenue ActualBudgetActualAmount% ChangeAmount% Change Federal Grants 128,802.019,600.0014,900.50(113,901.51)-88.4%5,300.5055.2% State Grants 36,325.2739,200.0063,051.0526,725.7873.6%23,851.0560.8% Interlocal Grants 2,500.002,500.00 0.00(2,500.00)-100.0%(2,500.00)-100.0% State Shared Revenue1,581,429.931,537,900.001,541,698.77(39,731.16)-2.5%3,798.77 0.2% Muckleshoot Casino Emerg.345,875.00350,000.00310,028.00(35,847.00)-10.4%(39,972.00)-11.4% Intergovernmental Service6,270.972,600.0022,570.3816,299.41 0.0%19,970.38768.1% YTD Total 2,101,203.181,941,800.001,952,248.70(148,954.48)-7.1%10,448.70 0.5% May-2013 Intergovernmental 2013 vs. 2012 2013 vs. Budget Charges for Services consists of general governmental services, public safety, development service fees and cultural & recreation fees. Development service fees and culture and recreation fees make up over 85% of the revenue within this category. Development service fee collections through May exceed budget and prior year collections to date by $243,000 and $136,000 respectively 3 . Development service fees collected this period reflect plan check fees related to Boeing and The Outlet Collection - Seattle (formerly the Supermall), as well as several housing developments including Kendall Ridge and Vista Pointe. Culture and recreation revenues are $35,000 higher than budget; reflecting increased activity from City special events and senior citizen programs. The year-over-year decline in Public Safety charges reflect the elimination of Adult Probation revenue (these revenues are retained by King County under the City-King County District Court contract). 201220132013 Revenue ActualBudgetActualAmountPercentageAmountPercentage General Government54,720.1041,100.0045,671.40(9,048.70)-16.54%4,571.4011.12% Public Safety 99,361.627,700.0012,338.74(87,022.88)-87.6%4,638.7460.2% Development Services367,464.40260,900.00503,429.41135,965.0137.0%242,529.4193.0% Culture & Recreation394,700.06369,300.00404,274.729,574.662.4%34,974.729.5% YTD Total 916,246.18679,000.00965,714.2749,468.095.4%286,714.2742.2% May-2013 Charges for Services by Type 2013 vs. 20122013 vs. Budget 3 A budget adjustment in the amount of $131,000.00 was presented to Council in June and approved via Ordinance No. 6462. This budget adjustment formally reflects the higher level of plan check revenues and will be reflected in the June Financial report. 9DI.B Page 114 of 142 Monthly Financial Report May 2013 $0 $200 $400 $600 $800 $1,000 $1,200 $1,400 JanFebMarAprMayJunJulAugSepOctNovDec T h o u s a n d s Development Service Fees 2013 budget 2013 actual to date 2012 actual $0 $100 $200 $300 $400 $500 $600 $700 $800 $900 $1,000 JanFebMarAprMayJunJulAugSepOctNovDec T h o u s a n d s Culture & Recreation 2013 budget 2013 actual to date 2012 actual 10DI.B Page 115 of 142 Monthly Financial Report May 2013 Fines & Penalties include traffic and parking infraction penalties, Redflex photo enforcement violations, criminal fines (including criminal traffic, criminal non traffic and criminal costs) as well as non court fines such as false alarm and shopping cart fines. Total revenue to date is $618,000 and compares to budget of $723,000. 201220132013 Month ActualBudgetActualAmountPercentageAmountPercentage Civil Penalties 6,923.976,200.009,513.612,589.6437.4%3,313.6153.4% Civil Infraction Penalties282,580.83302,600.00201,098.71(81,482.12)-28.8%(101,501.29)-33.5% Red Light Photo Enforcement248,715.95236,400.00257,959.399,243.443.7%21,559.399.1% Parking Infractions 50,689.2476,400.0056,234.905,545.6610.9%(20,165.10)-26.4% Criminal Traffic Misdemeanor46,660.1739,400.0025,178.53(21,481.64)-46.0%(14,221.47)-36.1% Criminal Non-Traffic Fines42,189.3841,300.0028,537.33(13,652.05)-32.4%(12,762.67)-30.9% Criminal Costs 7,088.875,500.0012,201.735,112.8672.1%6,701.73121.8% Non-Court Fines & Penalties14,666.2715,400.0027,117.3512,451.0884.9%11,717.3576.1% YTD Total 699,514.68723,200.00617,841.55(81,673.13)-11.7%(105,358.45)-14.6% May-2013 Fines & Forfeits by Type 2013 vs. 20122013 vs. Budget $0.0 $0.2 $0.4 $0.6 $0.8 $1.0 $1.2 $1.4 $1.6 $1.8 JanFebMarAprMayJunJulAugSepOctNovDec M i l l i o n s Fines & Penalties 2013 budget 2013 actual to date 2012 actual 11DI.B Page 116 of 142 Monthly Financial Report May 2013 $0 $100 $200 $300 $400 $500 $600 $700 JanFebMarAprMayJunJulAugSepOctNovDec Th o u s a n d s Photo Enforcement 2013 budget 2013 actual to date 2012 actual Miscellaneous revenues primarily consist of income from facility rentals; other sources within this category include investment earnings, contributions & donations and other miscellaneous income. Contributions and Donations include an $11,000 reimbursement from The Auburn Downtown Association (TADA) for the B street plaza tree replacement project 4 . 201220132013 Month ActualBudgetActualAmountPercentageAmountPercentage Interest & Investments 28,333.5120,900.0018,680.07(9,653.44)-34.1%(2,219.93)-10.6% Rents & Leases 117,876.41125,400.00124,415.106,538.695.5%(984.90)-0.8% Contributions & Donations22,089.0410,000.0023,421.671,332.636.0%13,421.67134.2% Other Miscellaneous Revenue31,318.8022,100.0026,929.50(4,389.30)-14.0%4,829.5021.9% YTD Total 199,617.76178,400.00193,446.34(6,171.42)-3.1%15,046.348.4% Miscellaneous Revenues by Type May-2013 2013 vs. 20122013 vs. Budget 4 A budget adjustment in the amount of $11,000.00 was presented to Council in June and approved via Ordinance No. 6462. This budget adjustment formally reflects the TADA reimbursement and will be reflected in the June Financial report. 12DI.B Page 117 of 142 Monthly Financial Report May 2013 Real Estate Excise Tax (REET) revenue is receipted into the Capital Improvement Projects Fund and is used for governmental capital projects. Total revenue at the end of May was $651,000 and exceeds budget and prior year actuals by $139,000 and $132,000 respectively, reflecting local and regional improvement in real estate transactions. $0.0 $0.2 $0.4 $0.6 $0.8 $1.0 $1.2 $1.4 $1.6 $1.8 JanFebMarAprMayJunJulAugSepOctNovDec M i l l i o n s Real Estate Excise Tax 2013 budget 2013 actual to date 2012 actual 13DI.B Page 118 of 142 Monthly Financial Report May 2013 Pet Licensing During the month of May, 584 pet licenses were sold resulting in $16,424 in revenue. During the same month in 2012, 458 licenses were sold, resulting in $13,285 in revenue to King County. 0 100 200 300 400 500 600 700 800 900 1,000 $0 $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 $16,000 $18,000 Ja n Fe b Ma r Ap r Ma y Ju n Ju l Au g Se p Oc t No v De c N u m b e r o f L i c e n s e s S o l d Li c e n s e R e v e n u e Month Pet Licensing Revenue & Sales By Month 2013 vs 2012 2013 License Revenue (L) 2013 Licenses Sold (R) 2012 Licenses Sold (R) 2013 Budget Goal: $96,000 or more 2014 Budget Goal: $240,000 or more Year-to-Date Revenue 2013 (through May) = $62,005 Year-to-Date Licenses 2013 (through May) = 2,159 Year-to-Date Licenses 2012 (through May) = 2,525 as reported by King County 0 2,000 4,000 6,000 8,000 10,000 12,000 $0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 Ja n Fe b Ma r Ap r Ma y Ju n Ju l Au g Se p Oc t No v De c Nu m b e r o f L i c e n s e s S o l d Li c e n s e R e v e n u e Month Cumulative Pet Licensing Revenue & Sales 2013 vs 2012 2013 License Revenue (L) 2013 License Revenue (Budget Goal: $96,000) 2013 Licenses Sold (R) 2012 Licenses Sold (R) 14DI.B Page 119 of 142 Monthly Financial Report May 2013 Enterprise Funds The detailed Working Capital and Fund Balance statements for Enterprise and Internal Service funds can be found in the Appendix at the end of this Report. The Water Utility ended May with a $68,600 net operating loss and compares to a $91,200 net operating loss for the same period in 2012. $0 $200 $400 $600 $800 $1,000 $1,200 $1,400 JanFebMarAprMayJunJulAugSepOctNovDec Th o u s a n d s Water Revenues vs Water Sold 2013 vs 2012 2012 Water Sales ($) 2013 Water Sales ($) 2012 Water Sold (ccf) The Sewer Utility ended the period with a $388,700 net operating loss and compares to a $670,600 net loss for the same period in 2012 (excluding Metro wastewater treatment revenues and expenses, which are now being tracked separately in the Sewer-Metro fund). The Sewer- Metro Utility ended May with a net operating loss of $189,700. The Stormwater Utility ended the period with $543,900 in net operating income which compares to $395,300 in net income for the same period last year. 15DI.B Page 120 of 142 Monthly Financial Report May 2013 The number of rounds played at the Auburn Golf Course (AGC) in May totaled 5,994 which compares to 5,545 for the same period last year. Year-to-date rounds total 15,590 compared to 14,216 rounds in 2012. The AGC ended May with a net operating loss of $296,900 compared to a loss of $321,000 for the same period last year. $0 $50 $100 $150 $200 $250 $300 JanFebMar AprMayJunJulAugSepOctNovDec Th o u s a n d s Golf Course Operating Revenues & Expenses By Month 2013 vs 2012 2013 Bud. Revenue 2013 Act. Revenue 2012 Act. Revenue 2013 Act. Expenses $0 $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 JanFebMarAprMayJunJulAugSepOctNovDec Th o u s a n d s Cumulative Golf Course Revenues & Expenses 2013 vs 2012 2013 Bud. Revenue 2013 Act. Revenue 2012 Act. Revenue 2013 Act. Expenses 16DI.B Page 121 of 142 Monthly Financial Report May 2013 The Cemetery Fund ended May with $17,000 in net operating income compared to a $87,700 net operating loss for the same period last year which reflects a decline in Cemetery operating expenses and an increase in operating revenue. In May, the number of interments at the Cemetery totaled 18 (9 burials, 9 cremations) which compares to 21 (8 burials, 13 cremations) for the same period last year. Year-to-date interments total 88 (46 burials, 42 cremations) compared to 98 (44 burials, 54 cremations) in 2012. $0 $20 $40 $60 $80 $100 $120 JanFebMarAprMayJunJulAugSepOctNovDec Th o u s a n d s Cemetery Operating Revenues & Expenses By Month 2013 vs 2012 2013 Bud. Revenue 2013 Act. Revenue 2012 Act. Revenue 2013 Act. Expenses $0 $100 $200 $300 $400 $500 $600 $700 $800 $900 JanFebMarAprMayJunJulAugSepOctNovDec Th o u s a n d s Cumulative Cemetery Revenues & Expenses 2013 vs 2012 2013 Bud. Revenue 2013 Act. Revenue 2012 Act. Revenue 2013 Act. Expenses 17DI.B Page 122 of 142 Monthly Financial Report May 2013 Internal Service Funds Operating expenses within the Insurance Fund represents the premium cost-pool that will be allocated monthly to other City funds over the course of 2013. As a result, this balance will gradually diminish each month throughout the year. No significant variances are reported in the Facilities, Innovation & Technology, or Equipment Rental Funds. All funds have sufficient revenues to cover year-to-date expenses. Contact Information This report is prepared by the Finance Department. Additional financial information can also be viewed at our website: http://www.auburnwa.gov/. For any questions about the report please contact us at mchaw@auburnwa.gov or scoleman@auburnwa.gov. 18DI.B Page 123 of 142 Investment Purchase Purchase Maturity Yield to Type Date Price Date Maturity State Investment Pool Various 94,307,682$ Various 0.13% KeyBank Money Market Various 12,934,675 Various 0.15% US Treasury 05/04/1990 57,750 05/15/2016 5.72% FFCB 4/11/2013 3,000,000 4/11/2016 0.43% Total Cash & Investments 110,300,107$ 0.147% Investment Mix % of Total State Investment Pool 85.5%Current 6-month treasury rate 0.08% KeyBank Money Market 11.7%Current State Pool rate 0.13% US Treasury 0.1%KeyBank Money Market 0.15% FFCB 2.7%Blended Auburn rate 0.15% 100.0% City of Auburn Investment Portfolio Summary May 31, 2013 Summary 19DI.B Page 124 of 142 SALES TAX SUMMARY MAY 2013 SALES TAX DISTRIBUTIONS (FOR MARCH 2013 RETAIL ACTIVITY) 2012 Annual Total 2012 YTD 2013 YTD YTD 2012 Annual Total 2012 YTD 2013 YTD YTD NAICS CONSTRUCTION (Nov '11-Oct '12)(Nov '11 - Mar '12)(Nov '12 - Mar '13)% Diff NAICS AUTOMOTIVE (Nov '11-Oct '12)(Nov '11 - Mar '12)(Nov '12 - Mar '13)% Diff 236 Construction of Buildings 483,408.87 167,616.44 265,911.47 58.6%441 Motor Vehicle and Parts Dealer 2,795,163.85 1,090,110.95 1,123,965.08 3.1% 237 Heavy and Civil Construction 114,822.92 51,916.55 36,075.65 -30.5%447 Gasoline Stations 223,463.26 91,491.59 98,285.34 7.4% 238 Specialty Trade Contractors 622,980.45 235,799.37 319,789.96 35.6%TOTAL AUTOMOTIVE 3,018,627.11$ 1,181,602.54$ 1,222,250.42$ 3.4% TOTAL CONSTRUCTION 1,221,212.24$ 455,332.36$ 621,777.08$ 36.6%Overall Change from Previous Year 40,647.88$ Overall Change from Previous Year 166,444.72$ 2012 Annual Total 2012 YTD 2013 YTD YTD 2012 Annual Total 2012 YTD 2013 YTD YTD NAICS RETAIL TRADE (Nov '11-Oct '12)(Nov '11 - Mar '12)(Nov '12 - Mar '13)% Diff NAICS MANUFACTURING (Nov '11-Oct '12)(Nov '11 - Mar '12)(Nov '12 - Mar '13)% Diff 442 Furniture and Home Furnishings 226,308.94 93,968.73 97,503.78 3.8% 311 Food Manufacturing 2,932.07 1,562.14 711.74 -54.4%443 Electronics and Appliances 145,390.62 60,758.50 70,187.54 15.5% 312 Beverage and Tobacco Products 5,855.42 1,665.12 3,379.90 103.0%444 Building Material and Garden 425,493.64 145,810.25 161,294.08 10.6% 313 Textile Mills 569.85 56.33 64.81 15.1%445 Food and Beverage Stores 341,378.74 134,694.78 129,276.98 -4.0% 314 Textile Product Mills 4,456.85 2,448.87 1,232.44 -49.7%446 Health and Personal Care Store 148,812.47 66,762.55 80,443.15 20.5% 315 Apparel Manufacturing 217.67 175.50 183.19 4.4%448 Clothing and Accessories 772,153.02 331,450.24 382,161.31 15.3% 316 Leather and Allied Products 58.91 54.89 3.71 -93.2%451 Sporting Goods, Hobby, Books 120,507.49 57,493.61 57,116.10 -0.7% 321 Wood Product Manufacturing 31,417.29 7,816.09 33,930.63 334.1%452 General Merchandise Stores 967,039.39 426,125.11 429,521.24 0.8% 322 Paper Manufacturing 3,943.50 1,779.61 1,323.14 -25.7%453 Miscellaneous Store Retailers 508,326.14 191,454.87 215,975.09 12.8% 323 Printing and Related Support 28,275.22 13,987.52 9,781.27 -30.1%454 Nonstore Retailers 268,502.71 112,405.39 137,172.32 22.0% 324 Petroleum and Coal Products 10,532.00 2,925.56 4,381.82 49.8%TOTAL RETAIL TRADE 3,923,913.16$ 1,620,924.03$ 1,760,651.59$ 8.6% 325 Chemical Manufacturing 8,088.54 2,409.20 3,260.69 35.3%Overall Change from Previous Year 139,727.56$ 326 Plastics and Rubber Products 9,468.87 3,949.82 3,724.88 -5.7% 327 Nonmetallic Mineral Products 17,323.71 5,610.95 6,866.28 22.4% 331 Primary Metal Manufacturing 1,765.68 1,111.19 352.31 -68.3%2012 Annual Total 2012 YTD 2013 YTD YTD 332 Fabricated Metal Product Manuf 24,964.99 5,503.09 21,620.17 292.9%NAICS SERVICES (Nov '11-Oct '12)(Nov '11 - Mar '12)(Nov '12 - Mar '13)% Diff 333 Machinery Manufacturing 12,890.22 5,905.06 5,316.77 -10.0%51*Information 396,353.38 163,184.78 178,111.58 9.1% 334 Computer and Electronic Produc 10,260.16 3,348.16 4,610.84 37.7%52*Finance and Insurance 53,290.56 11,086.19 b 41,383.52 273.3% 335 Electric Equipment, Appliances 426.32 242.67 257.69 6.2%53*Real Estate, Rental, Leasing 326,259.42 129,685.93 115,634.05 -10.8% 336 Transportation Equipment Man 187,175.19 49,512.69 a 140,447.70 183.7%541 Professional, Scientific, Tech 173,274.20 71,499.16 69,039.98 -3.4% 337 Furniture and Related Products 18,721.33 6,717.99 12,120.13 80.4%551 Company Management 15.78 4.47 33.80 656.2% 339 Miscellaneous Manufacturing 25,368.10 9,931.73 10,914.57 9.9%56*Admin. Supp., Remed Svcs 334,354.06 111,934.19 135,900.01 21.4% TOTAL MANUFACTURING 404,711.89$ 126,714.18$ 264,484.68$ 108.7%611 Educational Services 53,671.83 19,104.53 17,453.56 -8.6% Overall Change from Previous Year 137,770.50$ 62*Health Care Social Assistance 114,832.81 14,946.15 23,729.70 58.8% 71*Arts and Entertainment 153,417.34 85,241.30 81,797.21 -4.0% 72*Accomodation and Food Svcs 920,555.95 368,016.34 387,144.51 5.2% 2012 Annual Total 2012 YTD 2013 YTD YTD 81*Other Services 388,278.72 164,435.92 160,155.58 -2.6% NAICS TRANSPORTATION AND WAREHOUSING (Nov '11-Oct '12)(Nov '11 - Mar '12)(Nov '12 - Mar '13)% Diff 92*Public Administration 142,187.99 57,587.93 36,299.14 -37.0% 481 Air Transportation 0.00 0.00 0.00 N/A TOTAL SERVICES 3,056,492.04$ 1,196,726.89$ 1,246,682.64$ 4.2% 482 Rail Transportation 19,181.85 3,307.98 7,451.74 125.3%Overall Change from Previous Year 49,955.75$ 484 Truck Transportation 10,245.48 5,989.45 (7,515.20)c -225.5% 485 Transit and Ground Passengers 268.22 217.80 88.36 -59.4% 488 Transportation Support 18,841.37 7,001.30 9,672.46 38.2%2012 Annual Total 2012 YTD 2013 YTD YTD 491 Postal Service 470.02 93.20 373.75 301.0%NAICS MISCELLANEOUS (Nov '11-Oct '12)(Nov '11 - Mar '12)(Nov '12 - Mar '13)% Diff 492 Couriers and Messengers 568.35 306.38 714.46 133.2%000 Unknown 1.04 1.04 0.00 -100.0% 493 Warehousing and Storage 5,376.49 2,341.27 5,009.07 113.9%111-115 Agriculture, Forestry, Fishing 2,868.29 1,177.41 1,830.80 55.5% TOTAL TRANSPORTATION 54,951.78$ 19,257.38$ 15,794.64$ -18.0%211-221 Mining & Utilities 30,228.91 9,707.98 6,999.45 -27.9% Overall Change from Previous Year (3,462.74)$ 999 Unclassifiable Establishments 27,601.09 7,260.01 23,135.05 218.7% TOTAL SERVICES 60,699.33$ 18,146.44$ 31,965.30$ 76.2% Overall Change from Previous Year 13,818.86$ 2012 Annual Total 2012 YTD 2013 YTD YTD NAICS WHOLESALE TRADE (Nov '11-Oct '12)(Nov '11 - Mar '12)(Nov '12 - Mar '13)% Diff 423 Wholesale Trade, Durable Goods 1,137,932.04 460,462.56 446,385.82 -3.1%GRAND TOTAL 13,037,325.52$ 5,141,547.26$ 5,675,776.96$ 424 Wholesale Trade, Nondurable 153,721.30 60,372.64 64,141.26 6.2%Overall Change from Previous Year 534,229.70$ 10.4% 425 Wholesale Electronic Markets 5,064.63 2,008.24 1,643.53 -18.2% TOTAL WHOLESALE 1,296,717.97$ 522,843.44$ 512,170.61$ -2.0% Overall Change from Previous Year (10,672.83)$ a. Wa. State Dept of Revenue audit adjustment to sales tax returns for period Nov 2011 (adjustment: -$73,971). b. Wa. State Dept of Revenue audit adjustment to sales tax returns for period Dec 2011 (adjustment: -$20,014). c. Wa. State Dept of Revenue audit adjustment to sales tax returns for period Jan 2013 (adjustment: -$11,382). 05/28/13 file:Monthly Sales Tax Report.xls Prepared by Auburn Finance Department 20DI.B Page 125 of 142 INNOVATION EQUIPMENT & TECHNOLOGY RENTAL OPERATING REVENUES Charges For Service 4,065,023.49 2,713,041.16 - 3,384,466.36 5,323,523.43 6,336.15 388,779.04 317,401.16 - - - - Interfund Charges For Service - - - - - - - - - 1,454,080.00 1,990,700.00 1,224,957.34 Sewer Metro Service Revenue - - 5,807,893.75 - - - - - - - - - Rents, Leases, Concessions, & Other - - - - - 249,166.40 - 134,659.62 - 49,339.72 30,844.00 - TOTAL OPERATING REVENUES 4,065,023.49 2,713,041.16 5,807,893.75 3,384,466.36 5,323,523.43 255,502.55 388,779.04 452,060.78 - 1,503,419.72 2,021,544.00 1,224,957.34 OPERATING EXPENSES Salaries & Wages 933,978.89 628,900.46 - 803,188.58 160,803.60 8,289.68 162,823.62 237,966.10 - 267,394.72 578,565.88 193,861.16 Benefits 421,909.16 274,310.61 - 351,793.30 72,717.79 2,801.11 78,866.89 117,565.00 - 119,310.96 235,601.45 85,947.51 Supplies 73,138.74 18,627.25 - 22,952.52 34,148.44 285.70 63,507.38 133,432.27 - 37,961.17 96,362.52 333,565.42 Other Service Charges 1,285,529.72 988,738.95 - 479,607.59 441,954.97 218,153.09 19,160.94 63,085.99 688,487.90 488,720.76 754,677.96 154,623.77 Intergovernmental Services - 1,033.87 - 11,740.65 102,967.56 - - - - - - - Waste Management Payments - - - - 3,384,531.96 - - - - - - - Sewer Metro Services - - 5,997,564.31 - - - - - - - - - Interfund Operating Rentals & Supplies 462,215.88 404,163.43 - 535,017.30 75,375.00 - 23,415.00 68,540.00 - 49,670.00 125,710.00 103,165.62 Other Expenses - - - - - - - - - - - - Depreciation & Amortization 956,867.65 785,990.64 - 636,228.48 7,841.37 168,232.59 24,034.75 128,400.58 - - 189,900.63 314,037.56 TOTAL OPERATING EXPENSES 4,133,640.04 3,101,765.21 5,997,564.31 2,840,528.42 4,280,340.69 397,762.17 371,808.58 748,989.94 688,487.90 963,057.61 1,980,818.44 1,185,201.04 OPERATING INCOME (LOSS)(68,616.55) (388,724.05) (189,670.56) 543,937.94 1,043,182.74 (142,259.62) 16,970.46 (296,929.16) (688,487.90) 540,362.11 40,725.56 39,756.30 NON-OPERATING REVENUES & EXPENSES Interest Revenue 9,997.76 8,716.52 1.86 8,548.03 502.44 669.72 157.66 218.84 826.90 1,168.77 2,012.28 3,770.28 Contributions - - - - 4,190.72 25,796.53 55.00 - - 35,860.00 - - Other Non-Operating Revenue 92,279.44 144,703.81 - 31,159.61 360.00 950.00 - - - 23,055.00 35,076.73 Gain (Loss) On Sale Of Fixed Assets - - - - - - - - - - - 4,000.00 Debt Service Interest (217,096.64) - - (157,207.91) - (23,137.50) (11,133.72) - - - - - Other Non-Operating Expense - - - - - - - - - - - - TOTAL NON-OPERATING REVENUES & EXPENSES (114,819.44) 153,420.33 1.86 (117,500.27) 5,053.16 4,278.75 (10,921.06) 218.84 826.90 37,028.77 25,067.28 42,847.01 PLUS ITEMS NOT EFFECTING WORKING CAPITAL Depreciation 956,867.65 785,990.64 - 636,228.48 7,841.37 168,232.59 24,034.75 128,400.58 - - 189,900.63 314,037.56 NET WORKING CAPITAL FROM OPERATIONS 773,431.66 550,686.92 (189,668.70) 1,062,666.15 1,056,077.27 30,251.72 30,084.15 (168,309.74) (687,661.00) 577,390.88 255,693.47 396,640.87 Increase In Contributions - System Development 1 227,856.00 2,202,084.75 - 257,344.52 - - - - - - - - Increase In Contributions - Area Assessments - 2,253.61 - - - - - - - - - - Increase In Contributions - Other Governments - - - - - - - - - - - - Increase In Contributions - Other Funds - - - - - - - - - - - - Increase In Contributions - FAA - - - - - - - - - - - - Proceeds of Debt Activity 7,230,233.14 - - 5,235,686.06 - - - - - - - - Operating Transfers In - - - - - - - 15,870.06 - - - - Increase In Restricted Net Assets 8,157.21 32,475.36 - - - 1,801.32 - - - - - - Decrease In Long-Term Receivables - 112,500.00 - - - - - - - - - - Increase In Deferred Credits - - - - - 6,974.98 - - - - - - TOTAL RESOURCES OTHER THAN OPERATIONS 7,466,246.35 2,349,313.72 - 5,493,030.58 - 8,776.30 - 15,870.06 - - - - Net Change In Restricted Net Assets 713,238.33 1,602,291.36 (1,460,182.19) 397,100.50 - 1,801.32 - (8,659.48) - - - - Increase In Fixed Assets - Salaries 116,534.07 17,778.10 - 56,583.86 - - - - - - - - Increase In Fixed Assets - Benefits 46,586.27 7,161.25 - 23,058.28 - - - - - - - - Increase In Fixed Assets - Site Improvements 17,275.08 - - 11,782.20 - - - - - - - 8,470.78 Increase In Fixed Assets - Equipment - - - 17,960.19 - - - - - - 12,919.60 13,163.16 Increase In Fixed Assets - Construction 2,101,018.96 76,202.85 - 645,543.01 - 33,250.58 - - - - - - Operating Transfers Out 50,000.00 50,000.00 - 50,000.00 - - - - - 320,875.61 - 7,000.00 Debt Service Principal 194,300.00 - - 140,700.00 - - - - - - - - TOTAL USES OTHER THAN OPERATIONS 3,238,952.71 1,753,433.56 (1,460,182.19) 1,342,728.04 - 35,051.90 - (8,659.48) - 320,875.61 12,919.60 28,633.94 NET CHANGE IN WORKING CAPITAL 5,000,725.30 1,146,567.08 1,270,513.49 5,212,968.69 1,056,077.27 3,976.12 30,084.15 (143,780.20) (687,661.00) 256,515.27 242,773.87 368,006.93 BEGINNING WORKING CAPITAL - January 1, 2013 10,196,281.10 12,072,579.09 - 10,218,848.21 1,018,487.34 818,912.00 182,098.05 90,691.62 2,028,681.08 1,473,040.96 2,885,527.19 5,559,564.94 ENDING WORKING CAPITAL - May 31, 2013 15,197,006.40 13,219,146.17 1,270,513.49 15,431,816.90 2,074,564.61 822,888.12 212,182.20 (53,088.58) 1,341,020.08 1,729,556.23 3,128,301.06 5,927,571.87 NET CHANGE IN WORKING CAPITAL 5,000,725.30 1,146,567.08 1,270,513.49 5,212,968.69 1,056,077.27 3,976.12 30,084.15 (143,780.20) (687,661.00) 256,515.27 242,773.87 368,006.93 ENTERPRISE FUNDS INTERNAL SERVICE FUNDSWORKING CAPITAL The following table presents the Working Capital Statement for each of the City's Enterprise and Internal Service funds. Working Capital is generally defined as the difference between current assets and current liabilities. CEMETERY GOLF INSURANCE FACILITIESWATERSEWERSEWER METRO STORM SOLID WASTE AIRPORT 21DI.B Page 126 of 142 INNOVATION EQUIPMENT & TECHNOLOGY RENTAL OPERATING REVENUES Charges For Service 4,065,023.49 2,713,041.16 - 3,384,466.36 5,323,523.43 6,336.15 388,779.04 317,401.16 - - - - Interfund Charges For Service - - - - - - - - - 1,454,080.00 1,990,700.00 1,224,957.34 Sewer Metro Service Revenue - - 5,807,893.75 - - - - - - - - - Rents, Leases, Concessions, & Other - - - - - 249,166.40 - 134,659.62 - 49,339.72 30,844.00 - TOTAL OPERATING REVENUES 4,065,023.49 2,713,041.16 5,807,893.75 3,384,466.36 5,323,523.43 255,502.55 388,779.04 452,060.78 - 1,503,419.72 2,021,544.00 1,224,957.34 OPERATING EXPENSES Administration 1,141,150.05 854,017.31 - 1,106,077.10 296,936.09 229,181.60 98,594.25 96,364.21 688,487.90 - - 351,294.86 Operations & Maintenance 2,035,622.34 1,461,757.26 - 1,098,222.84 591,031.27 347.98 249,179.58 524,225.15 - 963,057.61 1,790,917.81 519,868.62 Waste Management Payments - - - - 3,384,531.96 - - - - - - - Sewer Metro Services - - 5,997,564.31 - - - - - - - - - Depreciation & Amortization 956,867.65 785,990.64 - 636,228.48 7,841.37 168,232.59 24,034.75 128,400.58 - - 189,900.63 314,037.56 TOTAL OPERATING EXPENSES 4,133,640.04 3,101,765.21 5,997,564.31 2,840,528.42 4,280,340.69 397,762.17 371,808.58 748,989.94 688,487.90 963,057.61 1,980,818.44 1,185,201.04 OPERATING INCOME (LOSS)(68,616.55) (388,724.05) (189,670.56) 543,937.94 1,043,182.74 (142,259.62) 16,970.46 (296,929.16) (688,487.90) 540,362.11 40,725.56 39,756.30 NON-OPERATING REVENUES & EXPENSES Interest Revenue 9,997.76 8,716.52 1.86 8,548.03 502.44 669.72 157.66 218.84 826.90 1,168.77 2,012.28 3,770.28 Other Non-Operating Revenue 92,279.44 144,703.81 - 31,159.61 4,550.72 26,746.53 55.00 - - 35,860.00 23,055.00 35,076.73 Gain (Loss) On Sale Of Fixed Assets - - - - - - - - - - - 4,000.00 Other Non-Operating Expense (217,096.64) - - (157,207.91) - (23,137.50) (11,133.72) - - - - - TOTAL NON-OPERATING REVENUES & EXPENSES (114,819.44) 153,420.33 1.86 (117,500.27) 5,053.16 4,278.75 (10,921.06) 218.84 826.90 37,028.77 25,067.28 42,847.01 (183,435.99) (235,303.72) (189,668.70) 426,437.67 1,048,235.90 (137,980.87) 6,049.40 (296,710.32) (687,661.00) 577,390.88 65,792.84 82,603.31 Contributions 1 227,856.00 2,204,338.36 - 257,344.52 - - - - - - - - Transfers In - - - - - - - 15,870.06 - - - - Transfers Out (50,000.00) (50,000.00) - (50,000.00) - - - - - (320,875.61) - (7,000.00) TOTAL CONTRIBUTIONS & TRANSFERS 177,856.00 2,154,338.36 - 207,344.52 - - - 15,870.06 - (320,875.61) - (7,000.00) CHANGE IN FUND BALANCE (5,579.99) 1,919,034.64 (189,668.70) 633,782.19 1,048,235.90 (137,980.87) 6,049.40 (280,840.26) (687,661.00) 256,515.27 65,792.84 75,603.31 BEGINNING FUND BALANCE - January 1, 2013 67,719,034.00 74,779,493.00 - 49,964,488.00 1,128,442.00 9,439,263.00 872,103.00 8,578,904.00 2,028,681.00 1,415,971.00 4,069,294.00 10,502,921.00 ENDING FUND BALANCE - May 31, 2013 67,713,454.01 76,698,527.64 (189,668.70) 50,598,270.19 2,176,677.90 9,301,282.13 878,152.40 8,298,063.74 1,341,020.00 1,672,486.27 4,135,086.84 10,578,524.31 1 Sewer contributions reflect System Development Charges resulting from the Goedecke land swap agreement with the WA Department of Transportation. FUND BALANCE ENTERPRISE FUNDS INTERNAL SERVICE FUNDS The following table provides an analysis of each of the City's Enterprise and Internal Service funds - showing 2013 revenues and expenditures by fund. INCOME (LOSS) BEFORE CONTRIBUTIONS & TRANSFERS CEMETERY GOLF INSURANCE FACILITIESWATERSEWERSEWER METRO STORM SOLID WASTE AIRPORT 22DI.B Page 127 of 142 AGENDA BILL APPROVAL FORM Agenda Subject: Comprehensive Transportation Plan Updates Date: July 9, 2013 Department: Public Works Attachments: Table of Contents Budget Impact: $0 Administrative Recommendation: Background Summary: Staff are beginning the process to update the Transportation Comprehensive Plan. As part of this effort we are seeking input from the PWC to ensure that the scope of the update is consistent with council expectations and to discuss the key steps associated with the update process. Reviewed by Council Committees: Councilmember:Wagner Staff:Webb Meeting Date:July 15, 2013 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C Page 128 of 142 Table of Contents Page Chapter 1 Introduction 1 - 1 1.1 Purpose 1 - 1 Vision 1 - 1 GMA Requirements 1 - 1 1.2 How the City Uses the Plan 1 - 2 Needs Assessment 1 - 2 Policy Development 1 - 3 Capital Facilities Plan and Transportation Improvement Program 1 - 3 1.3 Regional Coordination 1 - 4 WSDOT 1 - 4 Sound Transit 1 - 4 King County 1 - 4 Pierce County 1 - 4 Countywide Planning Policies 1 - 5 PSRC – Vision 2040 and Transportation 2040 1 - 5 Adjacent Cities 1 - 5 Muckleshoot Indian Tribe 1 - 6 1.4 Accomplishments Since the Last Plan 1 - 7 1.5 Plan Organization 1 - 7 1.6 Staff Resources 1 - 10 Chapter 2 The Street System 2 - 1 2.1 Existing Street System 2 - 1 Functional Classification 2 - 1 Traffic Volumes 2 - 5 Speed Limits 2 - 5 Traffic Signals and Signs 2 - 5 Freight 2 - 6 Safety 2 - 7 2.2 Street Standards and Levels-of-Service 2 - 8 City LOS Standards and Current LOS 2 - 9 State Highway LOS 2 - 11 2.3 Future Street System 2 - 13 Methodology for Evaluating Future System 2 - 13 Future System Recommendations 2 - 23 Transportation System Management 2 - 24 Transportation Demand Management 2 - 24 Street Maintenance & Rehabilitation 2 - 25 Neighborhood Needs 2 - 26 Intergovernmental Coordination 2 - 26 Chapter 3 Non-Motorized Transportation 3 - 1 3.1 Pedestrian Travel 3 - 1 Needs Assessment 3 - 1 Future System 3 - 5 3.2 Bicycle Travel 3 - 9 Needs Assessment 3 - 9 DI.C Page 129 of 142 Future Travel 3 - 13 3.3 Equestrian Travel 3 - 16 Needs Assessment 3 - 16 Future System 3 - 17 3.4 Future Non-Motorized System 3 - 18 Chapter 4 Transit 4 - 1 4.1 Needs Assessment 4 - 1 Existing Transit Services 4 - 1 Metro and Pierce Transit 4 - 2 Sound Transit 4 - 4 4.2 Transit User Needs 4 - 4 Demographics 4 - 4 Service Coverage 4 - 5 Major Trip Generators 4 - 7 Schedules 4 - 7 Urban Design 4 - 8 Improving Local Service 4 - 9 Facilities 4 - 9 4.3 Transit System Recommendations 4 - 10 Metro Transit 4 - 10 Pierce Transit 4 - 11 Sound Transit 4 - 11 City of Auburn 4 - 11 Chapter 5 Policies 5 - 1 5.1 Coordination, Planning and Implementation 5 - 1 5.2 Street System 5 - 10 5.3 Non-motorized System 5 - 15 5.4 Transit System 5 - 18 5.5 Air Transportation 5 - 18 Chapter 6 Funding 6 - 1 6.1 Financial Planning and Programming 6 - 1 Transportation Improvement Program 6 - 1 Capital Facilities Plan 6 - 1 6.2 Funding Sources 6 - 2 General Tax Revenues 6 - 2 Grants 6 - 2 Loans 6 - 3 Private Sector Contributions 6 - 3 Funding Partnerships 6 - 3 Future Financing Possibilities 6 - 4 6.3 Funding Strategies and Project Prioritization 6 - 4 Chapter 7 Monitoring and Evaluation 7 - 1 7.1 Annual Updates 7 - 1 Reevaluation 7 - 1 Technical Information 7 - 1 Model Updates 7 - 2 Comprehensive Plan Consistency 7 - 2 7.2 Multi-Year Updates 7 - 2 DI.C Page 130 of 142 AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: July 9, 2013 Department: Public Works Attachments: Capital Project Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: See attached report. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:July 15, 2013 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Page 131 of 142 Da t e :    Ju l y  9,  20 1 3 No . P r o j . N o . L o c a t i o n / D es c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s 1 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - Tr a n s m i s s i o n L i n e s : Th i s p r o j e c t i s t h e f i r s t p h a s e o f a la r g e r p r o j e c t a n d w il l r e p l a c e w a t e r li n e s f r o m t h e W e l l 1 S i t e t o t h e Ho w a r d R o a d C o r r o s i o n C o n t r o l Fa c i l i t y t o a c c o m m od a t e t h e re p l a c e m e n t o f W e l l 1 . T h i s p r o j e c t w i l l al s o u p g r a d e t h e e x i s t i n g s t o r m l i n e o n M S t r e e t S E t o a c c o m m o d a t e t h e W e l l 1 I m p r o v e m e n t s . - 1 , 9 4 3 , 6 9 7 8 3 1 , 9 0 4 2 , 7 7 5 , 6 0 1 2 , 0 3 1 , 8 5 6 1 0 0 % O c t - 1 2 1 0 0 % M a y - 1 3 L e e F i n a l P a y i s i n p r o c e s s . 2 CP 0 9 0 9 La k e l a n d H il l s B o o s t e r P u m p St a t i o n : Th i s p r o j e c t w i l l up d a t e / r e p l a c e t h e ex i s t i n g p u m p s t a t i o n i n t h e L a k e l a n d Hi l l s w a t e r s e r v i c e a r e a i n o r d e r t o me e t f i r e f l o w d e m a n d s . - 2 , 7 6 0 , 9 8 2 2 , 7 6 0 , 9 8 2 2 , 7 6 0 , 9 8 2 1 0 0 % O c t - 1 0 9 9 % J u l - 1 3 V o n d r a k Pu n c h l i s t w o r k i s i n p r o c e s s a n d i s de p e n d a n t o n t h e c o m p l e t i o n o f w a r r a n t y wo r k o n R e s e r v o i r 6 t h a t i s c u r r e n t l y un d e r w a y . 3 C4 1 0 A S. 2 7 7 t h W e t l a n d M i t i g a t io n Mo n i t o r i n g : Th i s p r o j e c t i s a n o n - g o i n g p r o j e c t t o co m p l e t e t h e r e q u i r e d m o n i t o r i n g a n d ma i n t e n a n c e o f t h e w e t l a n d m i t i g a t i o n si t e s f o r t h e S . 2 7 7 t h G r a d e S e p a r a t i o n Pr o j e c t . S i t e s a r e l o c a t e d o n t h e N o r t h pr o p e r t y a n d a t t h e c o r n e r o f 4 4 t h S t NW a n d F r o n t a g e R o a d . P e r m i t s re q u i r e t h e C i t y t o m o n i t o r t h e s i t e s f o r 10 y e a r s . - 3 2 5 , 3 4 3 32 5 , 3 4 3 3 2 4 , 6 0 6 1 0 0 % A p r - 1 1 9 8 % M a y - 1 4 L a r s o n Co n s t r u c t i o n W o r k i s c o m p l e t e , h o w e v e r , th e p r o j e c t i s i n t h e 2 - y e a r p l a n t es t a b l i s h m e n t p e r i o d a n d t h e f i n i s h d a t e re f l e c t s t h i s . B u d g e t a n d C o s t s s h o w n i s ar e f o r yea r s 2 0 0 6 t h r u 2 0 1 3 o f t h i s 1 0 yea r pr o c e s s . B u d g e t f o r 2 0 1 3 o n l y i s $ 5 0 , 0 0 0 . 8 7 2 , 3 7 2 (F e d G r a n t ) T o t a l Es t i m a t e d Co s t s CA P I T A L  PR O J E C T  ST A T U S  RE P O R T Pr o j e c t B u d g e t ( $ ) D e s i g n C o n s t r u c t i o n 4 C2 0 1 A M S t r e e t U n d e r p a s s ( G r a d e Se p a r a t i o n ) : Th e p u r p o s e o f t h i s p r o j e c t i s t o g r a d e se p a r a t e ‘ M ’ S t r e e t S E f r o m t h e Bu r l i n g t o n N o r t h e r n S a n t a F e St a m p e d e P a s s R a i l l i n e i n P h a s e 1 an d c o m p l e t i o n o f t h e A u b u r n B l a c k Di a m o n d R o a d B y p a s s c o n n e c t i o n i s a fu t u r e p h a s e . - 5 , 1 6 6 , 5 6 0 1 5 0 , 0 0 0 (F e d Gr a n t ) 5, 9 9 0 , 0 0 0 (F M S I B ) 2, 6 3 0 , 5 0 9 (T I B ) 1, 1 3 3 , 9 7 8 (K i n g C t y ) 1, 5 4 2 , 8 0 0 (P o r t s ) 47 8 , 0 0 0 (B N S F ) 1, 1 4 0 , 0 0 0 (R E E T 2 ) 2, 7 7 2 , 7 5 2 (P W T F ) 22 , 3 1 4 , 1 7 4 2 2 , 3 1 4 , 1 7 4 1 0 0 % D e c - 1 1 9 4 % J u l - 1 3 V o n d r a k M S t r e e t R o a d C l o s u r e i n p l a c e i n t o J u l y 20 1 3 , w e a t h e r d e p e n d a n t . R i b b o n C u t t i n g Ce r e m o n y s c h e d u l e d f o r J u l y 2 2 . B N S F wo r k i n g o n t h e M a i n l i n e t r a c k s . P a v i n g an d s i d e w a l k w o r k u n d e r w a y . 5 C5 2 4 A SC A D A S y s t e m I m p r o v e m e n t : Th i s p r o j e c t w i l l up g r a d e t h e C i t y ' s SC A D A s y s t e m t o m e e t P u b l i c W o r k s go a l s . - 2 , 6 6 6 , 2 0 0 1 , 9 9 4 , 5 0 0 1 , 0 1 4 , 0 0 0 5 , 6 7 4 , 7 0 0 4 , 9 9 8 , 5 1 2 1 0 0 % N o v - 0 9 8 9 % D e c - 1 3 L e e Im p l e m e n t a t i o n C o n t r a c t e x e c u t e d . Pr e l i m i n a r y D e s i g n a n d F i n a l D e s i g n a r e Co m p l e t e . I n s t a l l a t i o n o f t h e C o n t r o l s a t M& O i s c o m p l e t e a n d c o n v e r s i o n o f a l l 3 te s t s i t e s a r e c o m p l e t e . T h e r e m a i n i n g s i t e co n v e r s i o n s a r e u n d e r w a y w i t h 2 1 s i t e s o f 37 c o m p l e t e d . 6 CP 0 9 0 9 Ac a d e m y B o o s t e r P u m p S t a t i o n : Th i s p r o j e c t w i l l up d a t e / r e p l a c e t h e ex i s t i n g p u m p s t a t i o n i n t h e A c a d e m y wa t e r s e r v i c e a r e a i n o r d e r t o m e e t f i r e fl o w d e m a n d s . - 3 , 5 2 6 , 2 5 5 3 , 5 2 6 , 2 5 5 3 , 1 6 8 , 2 9 5 1 0 0 % S e p - 1 2 4 6 % A p r - 1 4 V o n d r a k W o r k i s u n d e r w a y . 7 CP 1 1 2 0 Le a H i l l S a f e R o u t e s t o S c h o o l s Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e im p r o v e m e n t s f o r s a f e w a l k i n g r o u t e s to H a z e l w o o d E l e m . , L e a H il l e l e m . , an d R a i n e r M i d d l e S c h o o l a l o n g 1 1 6 t h Av e . S E a n d S E 3 1 2 S t . 1 3 4 , 0 0 0 3 9 8 , 5 0 0 (F e d e r a l ) 21 , 5 9 7 (P o l i c e & AS D I n K i n d Se r v i c e s ) 45 4 , 0 9 7 4 5 4 , 0 9 7 1 0 0 % J u n - 1 3 O c t - 1 3 T r u o n g A w a r d i s i n P r o c e s s . Pa g e  1 of  6 DI.D Page 132 of 142 Da t e :    Ju l y  9,  20 1 3 No . P r o j . N o . L o c a t i o n / D es c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L  PR O J E C T  ST A T U S  RE P O R T Pr o j e c t B u d g e t ( $ ) D e s i g n C o n s t r u c t i o n 8 CP 1 3 0 2 20 1 3 P a v e m e n t P a t c hi n g , C h i p se a l an d O v e r l a y P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e p a v e m e n t pa t c h i n g , c h i p s e a l t r e a t m e n t s a n d ov e r l a y w o r k o n b o t h a r t e r i a l / c o l l e c t o r an d l o c a l r o a d w a y s f o r t h e p u r p o s e o f pre s e r v a t i o n t h r o u gho u t t h e C i t y. 1 1 , 7 1 3 , 0 0 0 1, 7 1 3 , 0 0 0 2 , 1 6 5 , 8 0 0 1 0 0 % J u n - 1 3 N o v - 1 3 W i c k s t r o m A w a r d i s i n P r o c e s s . 9 CP 0 9 1 2 Ci t y w i d e G u a r d r a i l I m p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e gu a r d r a i l im p r o v e m e n t s a l o n g K e r s e y W a y , Gr e e n R i v e r R o a d , a n d M o u n t a i n V i e w Dr i v e . 1 5 0 , 0 0 0 5 0 2 , 2 7 5 (F e d e r a l ) 55 2 , 2 7 5 5 5 2 , 2 7 5 9 9 % J u l - 1 3 D e c - 1 3 S w e e t i n g Fe d e r a l F u n d i n g i s f o r C o n s t r u c t i o n O n l y . Fi n a l B i d d o c u m e n t s b e i n g d e v e l o p e d . Gr a n t o b l i g a t i o n a n d S t a t e a p p r o v a l t o ad v e r t i s e a r e i n p r o c e s s . 10 CP 1 2 2 5 We s t V a l l e y H i g h w a y P r es e r v a t io n - 15 t h N W t o 3 7 t h N W : Th i s p r o j e c t w i l l c o m p l e t e a n o v e r l a y o f WV H f o r t h e p u r p o s e o f p a v e m e n t pr e s e r v a t i o n . 1 5 6 0 , 0 0 0 5 6 0 , 0 0 0 (F e d e r a l ) 1, 1 2 0 , 0 0 0 1 , 1 0 6 , 3 3 4 9 9 % J u l - 1 3 D e c - 1 3 W i c k s t r o m Aw a i t i n g S t a t e a p p r o v a l t o a d v e r t i s e a n d Fi n a l B i d D o c u m e n t s b e i n g p r e p a r e d . 11 CP 1 1 0 8 20 1 1 / 1 2 / 1 3 C i t y w i d e S t o r m P on d Cl e a n i n g : Th i s p r o j e c t w i l l c o m p l e t e t h e r e m o v a l of s e d i m e n t f r o m u p t o 1 6 s t o r m dr a i n a g e p o n d s l o c a t e d t h r o u g h o u t t h e Ci t y a n d c l e a n t h e d i t c h a l o n g A S t r e e t SE / E a s t V a l l e y H i g h w a y . 1 7 2 0 , 4 7 3 7 2 0 , 4 7 3 7 2 0 , 2 6 1 9 7 % N / A O c t - 1 3 L e e W o r k i s i n c l u d e d i n t h e K i n g C o u n t y R o a d Se r v i c e s A g r e e m e n t , s c o p i n g f o r t h e f i r s t ta s k i s c o m p l e t e f o r 3 p o n d s . W o r k i s be i n g s c h e d u l e d . Au b u r n W a y S o u t h P e d e s t r i a n Im p r o v e m e n t s - D o g w o o d t o F i r St r e e t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w s t r e e t li ght i n g s yst e m , l a n d s c a ped m e d i a n 7 4 0 , 8 3 0 (S t a t e ) Co n s u l t a n t d e s i g n w o r k i s u n d e r w a y a n d RO W a c q u i s i t i o n p r o c e s s h a s b e g u n b u t il l l i k e l t a k e 3 t o 6 m o n t h s t o c o m p l e t e 12 CP 1 1 1 8 li g h t i n g sy s t e m , la n d s c a p e d me d i a n is l a n d , a d e s i g n a t e d m i d - 0 b l o c k cr o s s w a l k , r e l o c a t i o n o f e x i s t i n g u t i l i t y po l e s , a n d m o d i f i c a t i o n s t o t h e e x i s t i n g si g n a l a t D o g w o o d S t . T h i s p r o j e c t al s o i n c l u d e s a p u b l i c e d u c a t i o n el e m e n t f o r p e d e s t r i a n s a f e t y . 1 1 0 0 , 0 0 0 (S t ate) 10 0 , 0 0 0 (F e d e r a l ) 94 0 , 8 3 0 1 , 0 8 5 , 7 3 0 9 2 % F e b - 1 4 M a r - 1 5 S w e e t i n g wil l li k ely take 3 to 6 m o n th s to c o m p lete. Pr o j e c t S c o p e i s b e i n g r e v i s e d t o in c o r p o r a t e u n d e r g r o u n d i n g o f p o w e r l i n e s wi t h M I T f u n d i n g . 13 CP 1 1 1 9 Au b u r n W a y S o u t h C o r r i d o r Im p r o v e m e n t s - F i r S t . S E t o He m l o c k S t . S E : Th i s p r o j e c t w i l l w i de n A W S b e t w e e n Fi r a n d H e m l o c k S t r e e t s f r o m 3 l a n e s to 5 l a n e s a n d i n c l u d e s n e w s i d e w a l k s , st r e e t l i g h t i n g , t r a n s i t i m p r o v e m e n t s an d i n s t a l l a n e w s i g n a l a t H e m l o c k S t . 1 8 4 9 2 , 4 2 6 , 4 0 0 (T I B ) 60 6 , 6 0 0 (M I T ) 3, 0 3 3 , 8 4 9 3 , 0 3 3 , 8 4 9 9 2 % F e b - 1 4 M a r - 1 5 S w e e t i n g Co n s u l t a n t d e s i g n w o r k i s u n d e r w a y a n d RO W a c q u i s i t i o n p r o c e s s h a s b e g u n b u t wi l l l i k e l y t a k e 3 t o 6 m o n t h s t o c o m p l e t e . Pr o j e c t S c o p e i s b e i n g r e v i s e d t o in c o r p o r a t e u n d e r g r o u n d i n g o f p o w e r l i n e s wi t h M I T f u n d i n g . 14 CP 1 2 0 7 D S t r e e t N E U t i l i t y I m p r o v e m e n t s (P o r t o f S e a t t l e M i t i g a t i o n ) : Th i s p r o jec t w i l l c o m p l e t e s t o r m , s e w e r , wa t e r a n d s t r e e t i m p r o v e m e n t s r e l a t e d to t h e P o r t o f S e a t t l e m i t i g a t i o n ag r e e m e n t o n D S t r e e t N E . 1 1 7 0 , 0 0 0 3 3 7 , 7 9 7 2 , 7 9 6 4 2 , 2 0 0 (4 3 0 P o r t M i t ) 16 2 , 2 0 3 (4 3 1 P o r t M i t ) 59 7 , 2 0 4 (43 2 P o r t M i t ) 1, 3 1 2 , 2 0 0 1 , 3 1 2 , 2 0 0 9 1 % A u g - 1 3 D e c - 1 3 T r u o n g D e s i g n i s u n d e r w a y . C o o r d i n a t i o n w i t h pr i v a t e u t i l i t i e s i s i n p r o c e s s . 15 CP 1 3 1 0 20 1 3 A r t e r i a l a n d C o l l e c t o r Cr a c k s e a l p r o j e c t : Cr a c k s e a l i n g st r e e t s i n v a r i o u s a r e a s o f t h e c i t y . 1 6 0 , 0 0 0 60 , 0 0 0 6 0 , 0 0 0 9 0 % J u l - 1 3 O c t - 1 3 C a r t e r D e s i g n i s u n d e r w a y . Pa g e  2 of  6 DI.D Page 133 of 142 Da t e :    Ju l y  9,  20 1 3 No . P r o j . N o . L o c a t i o n / D es c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L  PR O J E C T  ST A T U S  RE P O R T Pr o j e c t B u d g e t ( $ ) D e s i g n C o n s t r u c t i o n 16 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - W e l l Re p l a c e m e n t : Th i s p r o j e c t w i l l r eh a b il i t a t e o r r e p l a c e We l l 1 s o t h a t i t c a n f u n c t i o n a t f u l l ca p a c i t y a n d c o m p l e t e m o d i f i c a t i o n s t o th e H o w a r d R o a d C o r r o s i o n C o n t r o l Fa c i l i t y . 1 2 , 4 7 6 , 5 6 8 2 , 4 7 6 , 5 6 8 2 , 4 0 0 , 0 0 0 8 0 % S e p - 1 3 M a r - 1 4 L e e C o n s u l t a n t d e s i g n i s u n d e r w a y . 17 CP 1 1 0 7 Fu l m e r W e l l f i e l d I m p r o v e m e n t s : Th i s p r o j e c t w i l l b e do n e i n p h a s e s . Th e f i r s t p h a s e 1 A w il l c o m p l e t e in v e s t i g a t i o n o f t h e F u l m e r W e l l f i e l d ar e a t o d e t e r m i n e t h e r e q u i r e d a n a l ysi s an d d r il l i n g p r o g r a m ne e d e d t o u t il i z e th e f u l l w a t e r r i g h t s . P h a s e 1 B w i l l co m p l e t e a d r i l l i n g an d t e s t i n g p r o g r a m as w e l l a s a n a l t e r n a t i v e s a n a l y s i s . Ph a s e 2 w i l l c o m p l e t e t h e p h y s i c a l im p r o v e m e n t s . 1 2 , 2 0 0 , 0 0 0 2 , 2 0 0 , 0 0 0 4 9 7 , 3 6 4 7 5 % N / A M a r - 1 4 R e p p Th e e s t i m a t e d c o s t s a r e f o r t h e P h a s e 1 A on l y a n d w i l l b e r e v i s e d w he n t h i s p h a s e i s co m p l e t e d . C o n s u l t a n t w o r k i s u n d e r w a y an d p u m p t e s t d a t a i s u n d e r e v a l u a t i o n . Ad v e r t i s e m e n t d a t e f o r i n s t a l l a t i o n o f mo n i t o r i n g w e l l s w i l l b e up d a t e d a f t e r co m p l e t i o n o f p h a s e 1 A . 18 CP 1 1 0 9 20 1 1 S t o r m P i p e li n e R e p a i r a n d Re p l a c e m e n t , P h a s e 2 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m dr a i n a g e i m p r o v e m e n t s o n H i - C r e s t Dr i v e N W . 1 3 7 7 , 7 4 0 3 7 7 , 7 4 0 4 1 1 , 1 9 5 6 0 % S e p - 1 3 D e c - 1 3 L e e D e s i g n w o r k u n d e r w a y . 19 CP 1 2 2 2 Ci t y w i d e T r a f f i c S i g n a l Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t s a f e t y im p r o v e m e n t s a t a n u m b e r o f s i g n a l s th r o u gho u t t h e C i t y. 1 5 , 0 0 0 4 0 0 , 0 0 0 (F e d e r a l ) 40 5 , 0 0 0 4 0 5 , 0 0 0 4 0 % A u g - 1 3 D e c - 1 3 L e e De s i g n w o r k i s u n d e r w a y . F e d e r a l en v i r o n m e n t a l a p p r o v a l s i n p r o c e s s . 30 t h S t r e e t N E S t o r m Im pro v e m e n t s : 20 CP 1 1 2 2 Im p r o v e m e n t s : Th i s p r o j e c t w i l l r e p l a c e t h e 3 0 - i n c h st o r m d r a i n a g e l i n e a l o n g 3 0 t h S t r e e t NE f r o m t h e n o r t h e n d o f t h e A i r p o r t t o th e B r a n n o n P a r k S t o r m P u m p S t a t i o n to a d d r e s s l o c a l i z e d f l o o d i n g i s s u e s . 1 2 , 9 7 4 , 6 9 9 2 , 9 7 4 , 6 9 9 2 , 8 2 2 , 2 9 9 4 0 % S e p - 1 3 D e c - 1 3 T r u o n g C o n s u l t a n t d e s i g n w o r k i s u n d e r w a y . 21 CP 1 1 0 4 10 4 t h S t r e e t & 8 t h S t r e e t N E U - T u r n Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e p r op e r t y ac q u i s i t i o n a n d w i d e n i n g a t t h e in t e r s e c t i o n o f 1 0 4 t h a n d 8 t h S t r e e t N E to a c c o m m o d a t e e a s t b o u n d U - T u r n tr a f f i c . 1 2 3 2 , 0 0 0 1 0 0 , 0 0 0 (F e d . G r a n t ) 33 2 , 0 0 0 3 4 0 , 0 0 0 2 0 % O c t - 1 3 M a r - 1 4 S w e e t i n g C o n s u l t a n t d e s i g n w o r k i s u n d e r w a y . 22 CP 1 3 0 8 BN S F U t i l i t y C r o s s i n g s P r o j e c t : Th i s p r o j e c t w i l l ad d r e s s u t il i t y cr o s s i n gs o f t h e B N S F r i ght - o f - w a y t h a t wi l l b e a f f e c t e d b y t h e 3 r d r a i l l i n e t h a t BN S F / S o u n d T r a n s i t p l a n t o b u i l d i n g i n Ma r c h 2 0 1 4 1 7 8 0 , 0 0 0 1 6 0 , 0 0 0 5 0 0 , 0 0 0 1 , 4 4 0 , 0 0 0 1 , 4 4 0 , 0 0 0 2 0 % D e c - 1 3 M a y - 1 4 S w e e t i n g C o n s u l t a n t d e s i g n w o r k i s u n d e r w a y . 23 CP 1 3 0 1 20 1 3 S i d e w a l k R e p a i r P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e r ep a i r a n d re p l a c e m e n t o f e x i s t i n g s i d e w a l k s a t va r i o u s l o c a t i o n s a r o u n d D o w n t o w n an d A u b u r n H i g h S c h o o l . 1 2 0 0 , 0 0 0 (3 2 8 F u n d ) 20 0 , 0 0 0 2 0 0 , 0 0 0 1 5 % A u g - 1 3 D e c - 1 3 C a r t e r D e s i g n i s u n d e r w a y . 24 CP 1 2 1 9 Va l l e y A C W a t e r m a i n R e p l a c e m e n t : Th i s p r o j e c t w i l l r ep a i r o r r e p l a c e as b e s t o s c e m e n t w a t e r l i n e s a l o n g AW N , 4 9 t h a n d B S t N W a n d a t t h e M& O / P a r k s M a i n t e n a n c e a r e a . 1 1 , 2 3 3 , 5 7 4 1 , 2 3 3 , 5 7 4 1 , 2 0 8 , 7 2 2 1 5 % M a r - 1 4 O c t - 1 4 T r u o n g D e s i g n i s u n d e r w a y . 25 CP 1 3 0 4 37 t h S t & B S t N W B N S F S i g n a l : Th i s p r o j e c t w i l l c o m p l e t e im p r o v e m e n t s t o t h e r a i l c r o s s i n g a t 37 t h S t r e e t N W a n d B S t r e e t N W t o ad d r e s s s a f e t y c o n c e r n s . 1 7 6 , 9 0 0 3 0 7 , 5 5 0 (F e d e r a l ) 38 4 , 4 5 0 3 8 4 , 4 5 0 1 0 % M a y - 1 4 D e c - 1 4 S w e e t i n g Co n s u l t a n t d e s i g n w o r k i s u n d e r w a y . Co o r d i n a t i o n w i t h B N S F i n p r o c e s s . Pa g e  3 of  6 DI.D Page 134 of 142 Da t e :    Ju l y  9,  20 1 3 No . P r o j . N o . L o c a t i o n / D es c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L  PR O J E C T  ST A T U S  RE P O R T Pr o j e c t B u d g e t ( $ ) D e s i g n C o n s t r u c t i o n 26 CP 1 2 1 8 Au b u r n W a y S o u t h & R i v e r w a l k In t e r s e c t io n I m p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t im p r o v e m e n t s t o t h e i n t e r s e c t i o n o f AW S a n d R i v e r w a l k D r i v e a n d co m p l e t e m i n o r w i d e n i n g a n d a d d ad d i t i o n a l c a p a c i t y f r o m t h e M I T P l a z a si g n a l t o t h e D o g w o o d s i g n a l . 1 2 , 3 3 3 , 1 0 8 (F e d e r a l ) 2, 3 3 3 , 1 0 8 2 , 3 3 3 , 1 0 8 0 % J u l - 1 4 N o v - 1 5 S w e e t i n g C o n s u l t a n t n e g o t i a t i o n s i n p r o c e s s . 27 CP 0 7 6 5 La k e l a n d H il l s R es e r v o i r Im p r o v e m e n t : Th i s p r o j e c t w i l l p r o v i d e v a r i o u s im p r o v e m e n t s a t t h e r e s e r v o i r , in c l u d i n g p a i n t i n g , s e i s m i c u p g r a d e s , an d f a c il i t y m o d i f i c a t i o n s . 2 4 0 0 , 0 0 0 4 0 0 , 0 0 0 4 0 0 , 0 0 0 7 5 % M a r - 1 4 S e p - 1 4 V o n d r a k Co n s u l t a n t S c o p i n g u n d e r w a y f o r co m p l e t i o n o f d e s i g n t o a c c o m m o d a t e re c e n t i m p r o v e m e n t s a t t h e s i t e . 28 C5 1 2 A We l l 4 I m p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t a n e w bu i l d i n g t o h o u s e a s t a n d b y g e n e r a t o r an d d i s i n f e c t i o n e q u i p m e n t . 2 1 , 3 0 6 , 2 8 8 1 , 3 0 6 , 2 8 8 1 , 2 9 6 , 8 2 0 7 5 % N o v - 1 3 J u n - 1 4 W i c k s t r o m C o n s u l t a n t d e s i g n w o r k i s u n d e r w a y . 29 CP 1 0 2 4 AW S a n d M S t r e e t S E I n t e r s e c t io n Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e im p r o v e m e n t s a t t h e i n t e r s e c t i o n p e r Op t i o n 2 s e l e c t e d b y t h e P u b l i c W o r k s Co m m i t t e e t o a d d r e s s c a p a c i t y a n d sa f e t y c o n c e r n s . 2 2 5 0 , 0 0 0 4 5 0 , 0 0 0 (T I B ) 70 0 , 0 0 0 7 0 5 , 0 0 0 4 5 % A p r - 1 4 S e p - 1 4 S w e e t i n g AW S / M S t . S E - In s t a l l e d p r o t e c t e d l e f t t u r n fo r e a s t / w e s t b o u n d t r a f f i c o n A W S t u r n i n g o n t o M S t . S E ( C o m p l e t e d ) 17 t h / M S t . S E - re s t r i c t l e f t t u r n m o v e m e n t s fr o m 1 7 t h t o M . ( C o m p l e t e d ) AW S / M S t . S E I n t e r s e c t i o n - Op t i o n 2 w a s se l e c t e d b y t h e C o m m i t t e e , J u n e 2 0 1 2 . D e s i g n wo r k a n d p r o p e r t y a c q u i s i t i o n i s u n d e r w a y . BN S F / E V H P e d e s t r i a n Un d e r c r o s s i n g : Fi n a l d e s i gn o n h o l d p e n d i n g B N S F i s s u e s . 30 C2 2 9 A g Th i s p r o j e c t w i l l c o n s t r u c t a pe d e s t r i a n un d e r c r o s s i n g o f b o t h E a s t V a l l e y Hi g h w a y ( A S t S E ) a n d t h e B N S F r a i l tr a c k s j u s t n o r t h o f t h e W h i t e R i v e r . 3 3 8 5 , 0 0 0 (S t a t e ) 38 5 , 0 0 0 9 , 0 0 0 , 0 0 0 6 0 % H o l d H o l d V o n d r a k gp g Ad d i t i o n a l f u n d s w il l b e r eq u i r e d t o co m p l e t e d e s i g n , e n v i r o n m e n t a l p e r m i t t i n g , an d c o n s t r u c t i o n . 31 CP 0 9 0 6 20 0 9 G a t e w a y P r o j e c t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w ga t e w a y s i g n a t E a s t V a l l e y H i g h w a y an d L a k e T a p p s P a r k w a y . 3 1 0 0 , 0 0 0 (G e n F u n d ) 10 0 , 0 0 0 1 0 0 , 0 0 0 3 0 % H o l d H o l d L e e Ea s e m e n t a c q u i s i t i o n c o m p l e t e d . P r o j e c t on h o l d . CP S T O T A L 9 , 7 1 6 , 1 7 8 1 9 , 6 1 3 , 5 6 4 2 , 4 9 2 , 2 9 7 6 , 4 2 1 , 6 1 2 2 6 , 2 2 8 , 5 5 5 6 4 , 4 7 2 , 2 0 6 6 9 , 9 7 2 , 9 2 9 Pa g e  4 of  6 DI.D Page 135 of 142 Da t e :    Ju l y  9,  20 1 3 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) L o c a l S t r e e t Fu n d s ( 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l B u d g e t % Co m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s 31 32 CP 1 2 0 1 20 1 2 L o c a l S t r e e t P a v e m e n t Re c o n s t r u c t i o n : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d de f i c i e n t p a v e m e n t o n l o c a l s t r e e t s th r o u g h o u t t h e C i t y i n c l u d i n g : J S t S E b t w n 2 n d a n d 4 t h S t . S E 2 2 n d S t . S E b t w n M a n d R S t . S E 2 7 t h / H / 2 8 t h S t . S E E a s t o f F S t . S E Wa t e r a n d s t o r m i m p r o v e m e n t s w i l l a l s o be c o m p l e t e d o n t h e s e s t r e e t s . - 1 , 3 5 0 , 0 8 0 5 0 0 , 0 0 0 - 1 1 8 , 5 0 0 - 1 , 9 6 8 , 5 8 0 1 , 5 6 9 , 7 2 7 1 0 0 % J u n - 1 2 1 0 0 % M a y - 1 3 W i c k s t r o m F i n a l P a y i s i n p r o c e s s . Ot h e r S O S P r o j e c t s : CP 1 2 0 6 , P a v e m e n t P a t c h i n g , C h i p Se a l s , a n d O v e r l a y s . N/ A 5 3 9 , 5 0 0 5 3 9 , 5 0 0 5 3 9 , 5 0 0 W i c k s t r o m CP 1 2 0 6 i s c o m p l e t e a n d r e c e i v e d f i n a l pa y m e n t a p p r o v a l b y C o u n c i l o n 1 / 7 / 2 0 1 3 . 1, 8 8 9 , 5 8 0 5 0 0 , 0 0 0 - 1 1 8 , 5 0 0 - 2 , 5 0 8 , 0 8 0 2 , 1 0 9 , 2 2 7 33 CP 1 2 2 4 20 1 3 L o c a l S t r e e t R e c o n s t r u c t i o n : Th i s p r o j e c t w i l l c o m p l e t e t h e re c o n s t r u c t i o n o f t h e f o l l o w i n g l o c a l ro a d w a y s : 23 r d S t S E - M t o R S t S E H S t N E - 4 t h t o 8 t h 5t h S t N E - H t o C u l - d e - s a c Pa r k A v e - A W N t o P a r k Al s o i n c l u d e d i n t h i s p r o j e c t i s t h e re p l a c e m e n t o f w a t e r l i n e o n V S t S E , fr o m 2 n d t o 4 t h S t S E . - 2 , 4 0 0 , 0 0 0 5 0 0 , 0 0 0 2 0 0 , 0 0 0 3 , 1 0 0 , 0 0 0 2 , 8 3 9 , 4 2 7 1 0 0 % M a y - 1 3 0 % D e c - 1 3 W i c k s t r o m W o r k i s a n t i c i p a t e d t o b e g i n J u l y 1 5 . Ot h e r S O S P r o j e c t s : 20 1 3 P a v e m e n t P a t c h i n g , C h i p S e a l s , an d O v e r l a y s . N/ A 1 6 4 , 2 5 0 16 4 , 2 5 0 1 6 4 , 2 5 0 W i c k s t r o m F o r S t a t u s s e e C P 1 3 0 2 2, 5 6 4 , 2 5 0 5 0 0 , 0 0 0 2 0 0 , 0 0 0 - - 3 , 2 6 4 , 2 5 0 3 , 0 0 3 , 6 7 7 20 1 2 & 2 0 1 3 T O T A L S O S P R O G R A M 4 , 4 5 3 , 8 3 0 1 , 0 0 0 , 0 0 0 2 0 0 , 0 0 0 1 1 8 , 5 0 0 - 5 , 7 7 2 , 3 3 0 5 , 1 1 2 , 9 0 4 20 1 3 S O S P r o g r a m T o t a l s 20 1 2 S O S P r o g r a m T o t a l s SO S  PR O G R A M  ST A T U S  RE P O R T Pr o j e c t B u d g e t ( $ ) T o t a l Es t i m a t e d Co s t s De s i g n C o n s t r u c t i o n Pa g e  5 of  6 DI.D Page 136 of 142 Da t e :    Ju l y  9,  20 1 3 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n % Co m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e St a f f Ma n a g e r Ac t i o n Co m m i t t e e St a t u s A CP 0 6 1 6 Wa y f i n d i n g - P e d e s t r i a n K i o s k s : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n o f t h e do w n t o w n P e d e s t r i a n K i o s k a n d i n s t a l l t h e s e st r u c t u r e s a t u p t o 9 l o c a t i o n s w i t h i n t h e D o w n t o w n ar e a . 1 5 0 , 4 7 5 1 5 0 , 4 7 5 1 0 0 % D e c - 1 2 1 0 0 % J u n - 1 3 V o n d r a k P C D C F i n a l p a y i s i n p r o c e s s . B CP 1 1 1 5 Ci t y H a l l N W P l a z a I m p r o v e m e n t s : Th i s p r o j e c t w i l l r e n o v a t e t h e N W e n t r a n c e t o C i t y Ha l l s i m i l a r t o t h e r e c e n t i m p r o v e m e n t s o n t h e so u t h s i d e o f C i t y H a l l . W o r k w i l l i n c l u d e n e w pa v e m e n t , u p d a t e d l i g h t i n g , A D A R a m p u p g r a d e s an d n e w C i t y H a l l s i g n a g e . 4 7 5 , 9 7 7 4 5 8 , 5 7 0 9 9 % T B D T B D C h a m b e r l a i n P C D C Co n s u l t a n t w o r k i s o n h o l d p e n d i n g s c o p e d i s c u s s i o n w i t h co m m i t t e e o n L R F b o n d f u n d s i n S u m m e r o f 2 0 1 3 . C CP 1 0 1 6 Fe n s t e r L e v e e P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e n e w l e v e e i m p r o v e m e n t s on t h e F e n s t e r L e v e e a l o n g t h e G r e e n R i v e r . 1 , 2 6 6 , 1 0 0 1 , 2 6 5 , 0 0 0 6 5 % N / A J u n - 1 4 A n d e r s e n P C D C Wo r k w i l l b e c o m p l e t e d b y K i n g C o u n t y . S e c u r e d f u n d i n g is f r o m 4 G r a n t s a n d m a t c h i n g s t o r m f u n d s . T h e ad d i t i o n a l 3 2 7 k i n S R F B f u n d i n g w a s a w a r d e d . P r e - De s i g n w o r k i s c o m p l e t e . T h e D e s i g n b y K i n g C o u n t y i s un d e r w a y w i t h t h e r e v i e w o f c o m m e n t s f r o m S R F B . En v i r o n m e n t a l a p p r o v a l s a r e a l s o i n p r o c e s s . T O T A L O T H E R P R O J E C T S 1 , 8 9 2 , 5 5 2 1 , 8 7 4 , 0 4 5 To t a l B u d g e t OT H E R  PR O J E C T S  ‐   AC T I O N  BY  OT H E R  CO M M I T T E E T o t a l Es t i m a t e d Co s t s De s i g n C o n s t r u c t i o n Pa g e  6 of  6 DI.D Page 137 of 142 AGENDA BILL APPROVAL FORM Agenda Subject: Significant Infrastructure Projects by Others - Public Works Status Report Date: July 9, 2013 Department: Public Works Attachments: Significant Infrastructure Projects by Others - Public Works Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:July 15, 2013 Item Number:DI.E AUBURN * MORE THAN YOU IMAGINEDDI.E Page 138 of 142 Date: July 3, 2013 No. Sponsor/ Applicant Location/Description Length Permit(s) Issued Status 1 Green River Community College 320th Street Improvements: This project will widen 320th Street along the frontage of Green River Community College from 124th Ave Se to the west College Boundary. 1325 Feet Yes Construction work underway and will continue through September 6th. Contractor is working on utility installation and lane interruptions are anticipated on 320th during this work. 2 Puget Sound Energy 15th Street NW Gas Line: This project will install a new gas line to serve the Hospital Laundry project along 15th Street NW from approximately 400 ft east of C St. NW to M St NW, then North on M St NW to the Laundry site. 3135 Feet Yes Construction is nearly completed, the remaining overlay work on M Street NW is to be scheduled. 3 King County Wastewater 17th Street SE, K St SE to C St SW - Trunk Sewer Main Installation: This project will install a 42-inch sewer trunk line along 17th Street SE from K Street SE to C Street SW including crossing the BNSF rail yard. 3050 Feet Yes Project is under construction. They are working to complete the bore under the Rail yard and anticipate starting work at A and 17th Streets in July. 4 Puget Sound Energy 17th Street SE, K St SE to F St SE - Gas Main Replacement: This project will replace the existing 2-inch gas main along 17th Street SE from K Street SE to F Street SE. 1345 Feet No Construction is anticipated to begin in the summer of 2013 and is being coordinated with King County's work. 5 King County Flood Control District Reddington Levee: This project will replace the Reddington Levee from approximately 26th St NE to 43rd Street NE. 0.9 Miles KC - Yes PSE - Yes Facility Extension permit and Construction permits have been issued. Contractor is mobilizing on site and work will be on-going through the Summer of 2013. PSE's Permit has been fully issued for all work to relocate their power systems and PSE has begun their relocation work. 6 Auburn School District Auburn High School Replacement: This project will include roadway and utility improvements to support the new Auburn High School. Improvements include modifications to Storm, Water and Sanitary Sewer mainlines and roadway improvements on Main Street and 4th Street NE. N/A - Multiple Block Development Partially Work on the Phase 1 portion of the project has begun and is anticipated to be completed in 2015. Phase 2 plans are begin reviewed. 7 Puget Sound Energy 2nd Street NE Gas Main Replacement: This project will replace the 6-inch gas main on 2nd Street NE from Auburn Avenue to D Street SE, including a crossing of Auburn Way North, then continue south on D Street NE to Main Street. 1215 Feet No Project is in the permit review phase. Construction is anticipated to occur in the Summer of 2013. 8 WSDOT SR18 - Neely Bridge Improvements: This project will complete bridge deck repairs to the eastbound Neely Bridge on SR-18 and repair the bridge approach slab at the eastbound UPRR Bridge located west of C Street SW on SR18. N/A Yes Construction is anticipated to occur in the Summer of 2013 and will involve a closure of Eastbound SR18 at the Neely Bridge and at the UPRR Bridge for a period of 3 to 4 days. WSDOT currently anticipates the closure work to begin at 8 p.m. Friday, July 26 and end by 6 a.m. Monday, July 29. These dates are subject to change. 9 Yarrow Bay Development 124th Ave SE Half Street Road Improvements: This project will complete half street roadway improvements on 124th Ave SE from SE 304th St. north to approximately SE 290th St. for the 3rd phase of the Verdana (Bridges) Plat development that is in Kent. 3,800 Feet Yes Work is anticipated to begin the week of July 8th and continue through mid October 2013. Contractor will be starting with roadway and utility work. Lane interruptions are anticipated on 124th Ave. SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS - PUBLIC WORKS STATUS REPORT NOTE: Projects included on this list are those that have a broad public interest, significant impact to the public, involve interlocal agreements, and/or may include the installation of key infrastructure by others (such as pump stations etc.) 1 of 1 DI.E Page 139 of 142 AGENDA BILL APPROVAL FORM Agenda Subject: Action Tracking Matrix Date: July 9, 2013 Department: Public Works Attachments: Action Tracking Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember:Staff:Dowdy Meeting Date:July 15, 2013 Item Number:DI.F AUBURN * MORE THAN YOU IMAGINEDDI.F Page 140 of 142 Updated: 7/9/2013 11:58 AM No.Item Description Staff Lead Next PWC Review Date Estimated Completion Date Status A Track completed project on the Current Year Active Capital Improvement Projects Map Gaub 7/15/2013 N/A Ongoing - Quarterly updates B Fulmer Well-Field Feasibility Study Updates Repp 8/5/2013 8/5/2013 Initial study finding are not yet completed. C System Development Charges Repp 9/3/2013 12/16/2013 Consultant to complete analysis D Cost of Service Analysis Repp 11/18/2013 12/31/2013 Consultant to complete analysis E Comprehensive Transportation Plan Update Webb 7/15/2013 11/1/2014 Discussion of LOS Standards (Corridors: N/S vs E/W), modeling scenarios Incorporating "Event Traffic", & safety versus efficiency policy. F BNSF Stampede Pass Line Para 9/3/2013 9/3/2013 Discuss Chairman Wagner's email. G CP1122, 30th Street NE Area Flooding - Phase 1 Truong 8/5/2013 8/5/2013 Review scope at 50% design stage H LED Lighting Standards Para 10/7/2013 10/7/2013 Discuss research findings and current state of LED lighting technology. (Topic move from scheduled 7/15/13 date to a future date that comes after the peak summer construction season) I Auburn Way South & 17th St SE Webb 10/21/2013 10/21/2013 Study closing of EB connections between M St SE and AWS via 17th St SE. J King County Flood Insurance Mailers - Quality Check Andersen TBD TBD Councilmember Peloza contacted Councilmemeber von Reichbauer who subsequently has send a letter to Councilmember Dunn (Chair of the King County Flood Control District) requesting District staff send more helpful information to citizens located in the District's Flood Plains. K Street Lamp Installation 112th & 295th Streets Dowdy TBD TBD Staff is looking at this location and several other locations to install under the Mayor's budget authority. L Speed Cushion Design Standards Para 10/21/2013 10/21/2013 Review current design standard. Public Works Committee - Action Tracking Matrix DI.F Page 141 of 142 Updated: 7/9/2013 11:58 AM No.Item Description Staff Lead Next PWC Review Date Estimated Completion Date Status M Green River Watershed/Levee Presentation 2/3/2014 2/3/2014 Review the Levee System within the City of Auburn and how planned work on the levee's effect the City and the City's finances. DI.F Page 142 of 142