HomeMy WebLinkAbout07-15-2013 PUBLIC WORKS AGENDA MODIFICATION cmroF ��* rt Interoffice Memorandum
� Engineering Division
WASHINGTON
To: Public Worics Committee
From: Dennis Dowdy, Public Works Director
CC: Mayor
City Clerk
Councilmembers
Dennis Selle, City Engineer/Assistant Director
Ingrid Gaub, Assistant City Engineer
Date: July 12, 2013
Re: Agenda Modification for the July 15, 2013 Meeting
This modification transmits the following items:
11. CONSENT AGENDA
A. Aooroval of Minutes*
See attached corrected minutes.
IV. DISCUSSION ITEMS
G. Kina Countv Reddinaton Levee Ooen House
Discuss the July 10,20130pen House by King County regarding the Reddington
LeVee Project
"Attachment
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AUBURN'k MORE THAN YOU IMAGINID
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* Public Works Committee
July 1, 2013 - 3:30 PM
wnsHiNCrori Annex ConferenceRoom 7
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order.at 3:30 p.m. in
Conference Room #1, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osbom were
present. Also present during fhe meeting were: Public Works Director
Dennis Dowdy, City Engineer/Assistant Director Dennis Selle,
Assistant City Engineer Ingrid Gaub, lJtilities Engineer Dan Repp,
Transportation Manager Pa610 Para, Maintenance and QPerations
Manager Randy Bailey, Interim Planning & Development Director Jeff
Tate, City Attomey Dan Heid, Senior Project Engineer Jacob
Sweeting, Project Engineer Seth Wickstrom, Traffic Engineer James
Webb; Street Systems Engineer Jai Carter, Transportation Opera4ions
Engineer Scott Nutter, Planning Manager Elizabeth Chamberlain, and
Public Works Secretary Jennifer Cusmir.
Members ofithe public in attendance included::Scott Pondelick.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one modification to the agenda which added Resolution
Na. 4962 and Resolution No. 4969 to the Resolutions for action and
Resolution No. 4970 for discussion.
II. CONSENT AGENDA
A. Approval ofMinutes
If was moved by Vice-Chair Pel.oza, seconded by Member Osborne,
tha4 #he Committee approve the Public Works Committee Meefing
minutes for June 17, 2013.
Motion carried 3-0.
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I
B. Public Works Project No. GP1103 (Sweeting)
132nd Ave SE Tacoma Pipeline 5 Intertie Improvements
Senior Project Engineer Sweeting was present. There were no
questions or comments ftom the Committee.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Counc"il approve FinaL Pay
Es4imafe No. 6 to Contract No. 12-01 and accept construction of
Project No. CP1103, 132ndAvenue SETacoma Pipeline 5 Intertie
Improvements.
Motion carried 3-0.
III. RESOLUTIONS
A. Resolution No. 4966 (Nutter)
A Resolution of the City Council ofthe City of,Aubum, Washington,
Authorizing the Mayorto Accept a $tate Gran# to be Administered
through the Washington Traffic Safety Commission for the School
Zone Flas.hing Beacon Project
Transportafion Operations Engineer Nutter explained that the granf will
fund the purchase of clocks that will be installed in the School Zone
Flashing Beacons. The new docks will provide coordinated wireless
connections among flashers at each school locafion and staff will have
the ability to monitor them remotely as individual telecommunicafion
connections for each site are made available back to City Hall.
Assistant Director/City Engineer Selle explained that the schools
provide the staff their schedules and staff programs the flashing
beacons accordingly, in response to a question asked by Chairman
VVagner.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
thaf the Committee recommend City Council adopt Resolution No.
4966.
Motion carried 3-0.
B. Resolution No. 4969* (Dowdy)
A Resolution of the City Council of the City of Aubum, Washington, DeGaring an
Emergency with Respect to Repair�f the Storm Drainage Facilities at the Hidden
Valley Vista Drainage Basin
The Committee and staff reviewed the vicinity map and aerial
map. Director powdy and Utilifies Engineer Repp identified tt�e
drainage basin and facilities on the maps.
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Assistant DirectoNCity Engineer Selle noted areas of pipe failure and
slope erosion and explained steps staff has taken to investigate the ,
condition of the storm drainage pipe and to temporarily control flows
within the system. The existing pipe is old corrugated metal pipe that
was installed prior to the City's annexation of the area. There is
currentty an extensive amount of root intrusion in the system. The
condition ofthe pipe is causing very serious problems with the control
of drainage down the hillside and staff is recommending an immediate
replacement of the system.
Assistant Director/City Engineer Selle explained that staff is
determining whether or not to follow the existing alignment of the
facilities orto change ttie alignment, in response to a question asked
by Vice-Chair Peloza.
Assistant Director/City Engineer Selle spoke about the poss.i6le
acqu'isifion of new easements if a differen# alignment of the system is
deemed necessary, in response to a question asked by Member
Osborne.
Chairman Wagner asked if the City will be required to install any water
treatment facilities. Assistant DirectodCity Engineer Selle answered
that the City will not have to address water quality but that energy
dissipation ofthe high velocityflows will likely be needed. Assistant
DirectodCity Engineer Selle stated that the City will not be changing
the discharge amount, flow, quality, etc. and therefore improVements
to detention or treatment are not required.
Assistant DirectodCity Engineer Selle answered questions asked by
Chairman 1Nagner regarding the projecYs 6udget. Assistant
Director/City Engineer Selle also stated, in a response to a question
from Chairman Wagner that the repairs will not be able to be
completed prior to the wintermonths if the project goes 4hrough a
typical design and bid process. Staff feels that the system in its
existing condition may not hold up through another winter season and
is very concerned about fhe potential impacts of a failure in this
location, hence the staff recommendation of declaration of an
emergency repair.
It was moved by Vice-Chair Peloza, seconded by Member Osbome,
that the Committee recommend City Council adopt Resolution No.
4969.
Motion carried 3-0.
C. Resvlution No. 4962"' (Wickstrom)
A Resolution of the City Council of the City of Auburn, Washington,
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Authorizing the Mayor and City Clerkto Execute a License Agreement
Between the City of Auburn and Boeing for At-Grade Crossing
Assistant DirectodCity Engineer Selle stated that staff acknowledges
thatwhen the GSA property is developed utility lines will need to cross
through the easement and the City will have the abilityto do so with
this agreement, in response to a question asked by Chairman
Wagner.
Assistant Director/City Engineer 5elle answered questions asked 6y
Chairman Wagner regarding the parameters of the licensing
agreement.
Member Osborne asked about funding. Assistant Director/City
Engineer Selle stated that there is a fee of $200.00 per year for the
right to have 4he crossing which will be a general fund.
Itwas moved by Vice-Chair Peloza, seconded by Member Osbome,
fhat the Committee recommend City Council adopt Resolufion No.
4962.
Motion carried 3-0.
IV. DISCUSSION ITEMS
A. Ordinance No. 6469 (Tate)
Ordinance No. 6469 —2012 International Building Code
Interim Planning Director Tate provided background information
regarding the ordinance and the City's and State's building code.
Tate explained that the International B_uilding Codes, adopted by
Washington State, are updated every three years. Following the
update of the'international codes, in Washington State, the
Washington State Building Code Council reviews the intemational
codes and determineswhat is appropriate for amendment on a
statewide basis. When the State Building Code Council took its action
in May 2013, the statute states that the new building code goes into
affectJuly 1st.
Interim Planning Director Tate stated that the draft amendments of fitle
15 are to change all of the references from 2009 to 2012 intemational
codes and to update the City's procedural requirements and standards
for processing application, reyiewing for completeness and
determining fees. Tate noted thaf the amendments being presented
have gone through the Planning Commission and Publia Hearing
processes and have also been reviewed by the Planning and
Communit}r Development Committee.
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Tate sfated the three substantive changes are the establishment of
language for how the City determines the request for refund following
the issuance of a permit; the establishment of the authority to
defermine permit fees differently for work done without a permit, and
provides clarification regarding building officials' decision making when
it comes to issuing a final certificate of occupancy.
Interim Planning Director Tate responded to a question asked by Vice-
Chair Peloza regarding rental occupancy.
Interim Planning Director responded to a question asked by Member
Osborne regarding additional updates that may be made to the
existing building code, following staff review and discussion.
Chairman Wagner asked if City staff had any opportunity to provide
the State with input in regard to the building code updates. Tate
answered thatthe City has been active in the code update process.
Interim Planning Director Tate answered questions asked by
Chairman Wagner regarding the Governorappointment State Building
Code Council.
At the request of Vice-Chair Peloza, Tate discussed the benefits of the
City being a member of ICLEI.
Interim Planning Director Tate discussed the International Green
Consfruction Code and responded to questions asked by Chairman
Wagner regarding building sustainability guidance.
Chairman Wagner asked for a Public Works executive summary of the
chapter regarding green building code.
B. Transportation Impact Fees (Webb)
Transportation Manager Para stated that there are a few downtown
blocks that are exempt 4o transportation fees, which wilf be in place
until June 2014, in response to a question asked by Member
Osbome.
Chairman Wagner stated that;he supports the draft transportation
impact fees, specifically the downtown fees, presented by staff.
Transportation Manager Rara responded to questions asked by
Member Osbome regarding the rates listed in the
Ord.inance. Transportation Manager Para spoke about the
acknowledgment of the lower trip generation produced by transit
related uses and uses in close. to proximity to the Transit Station
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Transportation Manager Para stated a lot of surrounding City's are
using the-same model as the City of Auburn, to recognize the lower
traffic impacts based on proximity to transit stations.
The Committee and staff discussed the �e�stiea [edu.cti9n in fees in the
downtown area versus the benefit of potential economic grow#h.
Traffic Engineer Webb explained how the trip rate is calculated for
particular uses, in response to a question asked by Chairman
Wagner.
Traffic Engineer Webb respon.ded that the trip rate for general light
industrial and general heaVy industrial useswere combined in the old
impact fee program under "industrial use" with one rate and staff has
updated the trip rate table, adding some uses, following questions
asked by Chairman Wagner.
Traffic Engineer Webb,responded to questions asked by Chairman
Wagner and Member Osbome regarding the increase in the trip rate
for espresso stands.
The Committee and staff discussed the transportation impact fee
comparisons to other cities.
Chairm.an Wagner spoke about the trip generation fee for a
"manufacturing village" where more residents would live within walking
distance of their employment and asked that Public Works and
Planning staff work;together in updating#hose types of fees. Sfaff
explained how the traffic analyses are reviewed to identify �
impacts. One of the things considered when calculating trip generation
is internalization, which would apply to lar"ger developments that
include retaiUoffice space as well as residential.
Transportation Manager Para;stated that part of the impact fee
process is for the projects on the impact fee list to be updated with
new projects added and completed projects removed. Transp.ortation
Manager Para stated that the estimated cost of the projects on the list.
are utilized to determine the amount of the impact fees and the City
may only spend collected impact fees on those projects listed.
Transportation Manager Para responded to questions asked by
Chairman Wagner regarding the change in status of the Kersey Way
project in the Transportation Improvement Program (TIP).
Transportation Manager Para stated the draft transportation impact
fees will be reviewed by the Planning and Gommunity Development
Committee and then be brought back to the Public Works Comm'ittee
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for action.
Transportation Manager Para and Traffic Engineer Webb responded
to questions asked by Mem6er Os6orne regarding the modeling for
the impac4 fee program and the wock performed by sfaff and the
consultants.
The Committee and staff discussed the proposed fees for the
downtown area and potenfial for economic growth.
C. Capital Project Status Report (Gaub)
Item 10 — CP1302 —2013 Pavement Fatching. Chipseal. and Overlay
Projectc Assistant City Enginee� Gaub stated that staff identified the
potential budget need for this project during the request.for permission
to advertise it and there will likely need to be a budget adjustment
within the 105 fund. The actual amount w'ill be based of the bid
results.
Item 21 — CP1122 — 30th Street NE Storm Improvements: Vice-Chair
Peloza asked about the change to the design completion
date. Assistant City Engineer Gaub stated the original scheduled
des.ign completion was August but the consultant has had some
challenges with the line's alignmenf through a congested corridor,
delaying the design schedule slightly.
The Committee asked for schedule delays be noted in the Status field
of the report.
Membe.r Osbome asked if the project completion date will be
adjus4ed. Assistant City Engineer Gaub sta#ed once the consultant is
further along in design, staffwill have a better estimate for the final
construction schedule.
D. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
Assistant City Engineer Gaub noted that the State had provided dates
for the closure of the Neely Bridge over Green River SR18, July 26th
through July 29th.
E. Activities Matrix (Dowdy)
Item E — Comprehensive T�ansportation Plan Update: Chairman
Wagner asked how detailed the July 15th Committee presentation will
be. Transportation Manager Para answered that staff is planning to
discuss only the level of service policies wi4h the Committee.
Item J — King County Flood Insurance Mailers — Quality Check: Vice-
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Chair Peloza asked thatthe status be updated to read,
"Councilmember von Reichbauer to Councilmember Dunn requesting
notification to Auburn residents."
Item K— Street Lamp Installation 112th & 295th
Streets: Transportation Manager Para stated that he has not heard
anything from PSE as to the cost: Vice-Chair Peloza asked staff to
follow up wi4h PSE.
F. Resolution No. 4970* (Heid)
A Resolution of the City Counc.il of the City of Aubum, Washington,
Approving and Interlocal Agreement Between the City of Auburn and
the City ofi Pacific for Municipal Services
Resolution No. 4970 was discussed prior to Discussion Item A.
City Attorney Heid explained:that the City of Pacific provided the City
of Auburn. (the City) some preliminary ideas of the support they may
need, but they wanted to have t'he opportunity to negotiate additional
services as they put their city administrative infrastructure back
together. It has been made very clear that is ff the City provides support
to the City of Pacfic, it will be done so at a full cost recovery to the
City.
Chairman Wagner asked if the financial reports that have come out of
the City of Pacific are relia.ble.. Heid answered that he can not say if
they are completely reliable, but the City will make sure the costs
incurred are expected to be paid by#he City of Pacific.
City Attorney Heid stated that staff is asl�e� asking that the Mayor be given
some authority to work on and negotiate the specifics of a payment
schedule, in response to questions asked by Chairman
Wagner. Chairman Wagnerasked that 30-day remittance of payment
language be included in the contract.
Chairman Wagner spoke about potentiaF impacts to the Public Works
project schedule. Assistant pi�ector/City Engineer Selle stated when
the City of Pacific comes to Auburn with a request, staff will evaluate
the reguest, make a recommendation to the Mayor and the Mayor can
then make the determination ofi whether or not support will be
provided. Selle continued, explaining that type of assistance staff can
readily provide.
Chairman Wagner asked that language be included in the resolufion
providing guidance to the Mayor, stating that as the terms are
negotiated, the City will not allow n.egative impacts on Auburn's own
project schedule. City Attorney Heid stated tliat language can be
included. City Attorney Heid stated that fhe agreement would not
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exclude the possibility of Auburn hiring additional staff to provide
support, however it would be on a full cost recovery, in response to a
question asked by Member Osborne. Member Osborne stated that
cost recoVery was not his primary concern, but rather the workload
and burden to City ofAubum employees.
The Committee and staff discussed the possibility of having to
hire. Chairman Wagner asked fhat language be added to the
resolution stating that if additio,nal human resources are required, it
would be on a consultant only basis. The Committee agreed.
City Attomey Heid answered questions asked by Vice-Chair Peloza
regarding the agreement and future negotiated terms which will be
included in the exhibits.
Chairman Wagner asked if the Finance Committee will be overseeing
the agreement since they will be the action committee. C'ity Attorney
Heid stated that the Mayor is the administrator of the agreement. The
Committee and City Attorney Heid discussed which committee should
provide oVersight for the agreement. Heid noted that oversight is a
Council decision. Chairman Wagnerasked that itbe included that
there be the right reserved, for internal purposes, to allow an oversight
committee that may be different than the Finance Committee.
Chairman Wagner asked if the City of Pacific will be needing mostly
Public Works engineering support, IT support, Planning or clerical
support. Assistant Director/City Engineer Selle answered that Pacific
does not yet know what type of support will be needed.
Mem6er Osbome spoke about liability. The Committee feasbes [eached a
consensus that the about of liability should be increased. City Attomey
Heid stated that he will presenf the Committee's concern to the
Finance Committee and City Council.
Assistant Director/City Engineer Selle pointed out that the Cit�r of
Pacific is also working on e,ntering into other interlocal agreements
with other jurisdictions, so they will not be solely reliant on the City of
Auburn. ,
The Committee and City Attorney Heid continued discussion regarding
the responsibility of the oversighf of fhe agreement.
The Committee is in support of adoption of Resolution No. 4970, as
amended.
V. ADJOURNMENT
There being no further business to come before the Public Works
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Committee, the meeting was adjourned at 5:09 p.m.
Approved this 15th day of July, 2013.
Rich Wagner, Chairman Jennifer Cusmir, Public Works Department Secretary
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