HomeMy WebLinkAboutAG-C-434 - Parametrix - CP1308 CITY OF
ADBURN Peter B. Lewis, Mayor
WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
June 5, 2013
Randy Raymond
Parametrix, Inc
1019 39h Avenue SE, Suite 100
Puyallup, WA 98374
RE. Agreement No. AG-C-434
Project No CP1308, 37th and B Street NW Pre-Signal
Agreement Execution
Dear Mr. Raymond:
Enclosed please find an executed copy of the above-referenced Agreement. The work authorized
under this agreement shall not exceed $200,000.00 and has a completion date of December 31, 2014
For the City's tracking and record keeping purposes, please reference AG-C-434 and PROJECT No.
CP1308 on all correspondence and related material.
We must receive the certificate(s) of insurance evidencing your insurance coverage and amendatory
endorsements as required per Section 8 of the agreement before we can issue a Notice to Proceed.
Please send the certificate(s) to Amanda DeSilver, Contracts Administration Specialist, at the address
listed at the top of this letterhead.
As the project manager, I am the designated contact for this agreement and all amendments.
Questions, assignments and coordination shall be routed through me. You can contact me at 253-804-
3118.
Sincerely/, /
Ja(ob SGveeting,7E
Senior Project Engineer
Public Works Department
JS/ad/mh
Enclosure
cc: Dani Daskam, City Clerk (copy letter only)
Jacob Sweating, Senior Project Engineer
AG-C-434
CP1308 (File 2.20)
i
AUBURN * MORETHAN YOU iMAGINFD
AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-434
THIS AGREEMENT made and entered into by and between the CITY OF AUBURN,
a Municipal Corporation in King County, Washington, hereinafter referred to as "CITY" and
Parametrix, Inc. whose address is 1019 39th Avenue, SE, Ste. 100, Puyallup, WA 98374,
hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until authorized in
writing by the CITY. All work under this Agreement shall be completed by December 31,
2014 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a delay
attributable to the CITY, or because of unavoidable delays caused by an act of GOD or
governmental actions or other conditions beyond the control of the CONSULTANT. A prior
supplemental Agreement issued by the CITY is required to extend the established
completion time.
3. COMPENSATION.
The total compensation for this Agreement shall not exceed $200,000.00. Paid per
rates are attached in the fee schedule as shown on Exhibit B, which is attached hereto and
by this reference made a part of this Agreement.
Agreement for Professional Services AG-C434
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The CONSULTANT shall be paid by the CITY for direct non-salary cost, per
attached Exhibit B, at the actual cost to the CONSULTANT plus 10% Exhibit B is
attached hereto and by this reference made a part of this Agreement. These charges may
include, but are not limited to the following items: outside reproduction fees, courier fees,
subconsultant fees, and materials and supplies. The billing for non-salary cost, directly
identifiable with the project, shall be submitted as an itemized listing of charges supported
by copies of the original bills, invoices, expense accounts and miscellaneous supporting
data retained by the CONSULTANT Copies of the original supporting documents shall be
supplied to the CITY upon request. All above charges must be necessary for the services
provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work, and
not included in the compensation listed in this Agreement, a contract modification shall be
negotiated and approved by the CITY prior to any effort being expended on such services.
4. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the completion
of the project. The CONSULTANT shall not subcontract for the performance of any work
under this AGREEMENT without prior written permission of the CITY. No permission for
subcontracting shall create, between the CITY and subcontractor, any contractor or any
other relationship.
Compensation for any subconsultant work is included in Section 3 of this Agreement
and all reimbursable direct labor, overhead, direct non-salary costs and fixed fee costs for
the subconsultant shall be substantiated in the same manner as outlined in Section 3. All
subcontracts shall contain all applicable provisions of this AGREEMENT.
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5. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs, drawings,
specifications, reports and other services performed by the CONSULTANT under this
Agreement. The CONSULTANT shall, without additional compensation, correct or revise
any errors, omissions or other deficiencies in its plans, designs, drawings, specifications,
reports and other services required that are a result of the CONSULTANT's negligence.
The CONSULTANT shall perform its services to conform to generally-accepted professional
engineering standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or acceptance of,
nor payment for, any of the services shall be construed to operate as a waiver of any rights
under this Agreement or of any cause of action arising out of the performance of this
Agreement to the full extent of the law.
6. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials,
volunteers, and employees harmless from any and all claims, injuries, damages, losses, or
suits, including attorney fees, arising out of or resulting from the acts, errors or omissions of
the CONSULTANT in performance of this Agreement, except for injuries or damages
caused by the sole negligence of the CITY Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of the CONSULTANT and the City, its officers,
Agreement for Professional Services AG-C-434
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officials, employees, and volunteers, the CONSULTANT 's liability hereunder shall be only
to the extent of the CONSULTANT ' negligence.
It is further specifically and expressly understood that the indemnification provided herein
constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
7. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to the
CITY by reason of entering into this Agreement except as otherwise provided herein. The
parties agree that this Agreement may not be assigned in whole or in part without the written
consent of the CITY.
8. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the CONSULTANT, its
agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall not
be construed to limit the liability of the CONSULTANT to the coverage provided by such
insurance, or otherwise limit the City's recourse to any remedy available at law or in equity
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles, with a minimum combined single limit for bodily injury and property
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damage of$1,000,000 per accident. Coverage shall be written on Insurance
Services Office (ISO) form CA 00 01 or a substitute form providing equivalent
liability coverage. If necessary, the policy shall be endorsed to provide
contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence form
CG 00 01 and shall cover liability arising from premises, operations, independent
contractors, and personal injury and advertising injury, with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate. The CITY shall be
included as an additional insured under the CONSULTANT'S Commercial
General Liability insurance policy with respect to the work performed for the CITY
using the applicable ISO Additional Insured endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance laws of
the State of Washington. If the consultant is a sole proprietor, the parties agree
that Industrial Insurance would be required if the CONSULTANT had employees.
However, the parties agree that a CONSULTANT who has no employees would
not be required to have Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S profession,
with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate
limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability insurance.
a. The CONSULTANT'S insurance coverage shall be primary insurance as respects
the CITY. Any insurance, self insurance, or insurance pool coverage maintained
by the CITY shall be excess of the CONSULTANT'S insurance and shall not
contribute with it.
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b. The CONSULTANT'S insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice has
been given to the CITY by certified mail, return receipt requested
All insurance shall be obtained from an insurance company authorized to do business
in the State of Washington. Insurance is to be placed with insurers with a current A.M. Best
rating of not less than A-:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a copy of
the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance coverage required by this section, before
commencement of the work. The CITY reserves the right to require that complete, certified
copies of all required insurance policies be submitted to the CITY at any time. The CITY will
pay no progress payments under Section 3 until the CONSULTANT has fully complied with
this section.
9. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to which
this Agreement may apply directly or through contractual, hiring, or other arrangements on
the grounds of race, color, creed, religion, national origin, sex, age, or where there is the
presence of any sensory, mental or physical handicap
10. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs, documents,
records, books, specifications, reports, estimates, summaries and such other information
and materials as the CONSULTANT may have accumulated, prepared or obtained as part
of providing services under the terms of this Agreement by the CONSULTANT, shall belong
to and shall remain the property of the CITY OF AUBURN. In addition, the CONSULTANT
agrees to maintain all books and records relating to its operation and concerning this
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Agreement for a period of six (6) years following the date that this Agreement is expired or
otherwise terminated. The CONSULTANT further agrees that the CITY may inspect any
and all documents held by the CONSULTANT and relating to this Agreement upon good
cause at any reasonable time within the six (6) year period. The CONSULTANT also
agrees to provide to the CITY, at the CITY'S request, the originals of all drawings,
documents, and items specified in this Section and information compiled in providing
services to the CITY under the terms of this Agreement.
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and belief,
that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or
had a civil judgment rendered against them for commission or fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state, or local) transaction or contract under a public transaction,
violation of federal or state antitrust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification, and
-------------------------------------
Agreement for Professional Services AG-C-434
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(d) Have not within a three-year period preceding this application/proposal had one or
more public transactions (federal, state, or local) terminated for cause or default.
Where the prospective primary participant is unable to certify to any of the statements
in this certification, such prospective participant shall attach an explanation to this proposal.
12. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to the
fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the CITY for
services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the CONSULTANT
shall (1) promptly discontinue all services affected as directed by the written notice, and (2)
deliver to the CITY all data, drawings, specifications, reports, estimates, summaries, and
such other information and materials as the CONSULTANT may have accumulated,
prepared or obtained in performing this Agreement, whether completed or in process.
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances of
the City of Auburn, the State of Washington, King County, and where applicable, Federal
laws.
13.2. All claims, disputes and other matters in question arising out of, or relating to,
this Agreement or the breach hereof, except with respect to claims which have been waived,
will be decided by a court of competent jurisdiction in King County, Washington. Pending
final decision of a dispute hereunder, the CONSULTANT and the CITY shall proceed
diligently with the performance of the services and obligations herein.
13 3. In the event that any dispute or conflict arises between the parties while this
Agreement is in effect, the CONSULTANT agrees that, notwithstanding such dispute or
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conflict, the CONSULTANT shall continue to make a good faith effort to cooperate and
continue work toward successful completion of assigned duties and responsibilities.
13.4. The CITY and the CONSULTANT respectively bind themselves, their partners,
successors, assigns, and legal representatives to the other party to this Agreement with
respect to all covenants to this Agreement.
13.5. This Agreement represents the entire and integrated Agreement between the
CITY and the CONSULTANT and supersedes all prior negotiations, representations or
agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
13.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and expenses
and court costs shall be paid to the substantially prevailing party.
13.7 The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the remaining
provisions shall remain in force and effect.
13.9. This Agreement shall be administered by Mike 011ivant, on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to the
following addresses:
City of Auburn Parametrix, Inc.
Attn Jacob Sweeting Attn. Randy Raymond
25 W Main Street 1019 39th Avenue SE, Ste 100
Auburn WA 98001 Puyallup, WA 98374
Phone: 253.804.3118 Phone 253-604-6600
Fax: 253. 931.3053 Fax: 253-604-6799
E-mail: jweeting@auburnwa.gov E-mail: rraymond @parametrix.com
Agreement for Professional Services AG-C434
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13.10. All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be delivered in person or deposited in the United
States mail, postage prepaid. Any such delivery shall be deemed to have been duly given if
mailed by certified mail, return receipt requested, and addressed to the address for the party
set forth in 13.9 or if to such other person designated by a party to receive such notice. It is
provided, however, that mailing such notices or communications by certified mail, return
receipt requested is an option, not a requirement, unless specifically demanded or otherwise
agreed.
Any party may change his, her, or its address by giving notice in writing, stating his,
her, or its new address, to any other party, all pursuant to the procedure set forth in this
section of the Agreement.
13.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services AG-C-434
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Page 10 of 11
CI T R
Peter B. Lewis, Mayor
Date JUN - 4 203
ATTEST
A( "
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM-
"el B. Heid, City Attorne
Paramet ' , Inc.
Title. v.
Federal Tax ID #
Agreement for Professional Services AG-C-434
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EXHIBIT A
SCOPE OF WORK
City of Auburn
CP1308 — BNSF Utility Crossings Project
Design Services
The Burlington Northern Santa Fe Railroad (BNSF) is constructing an additional rail line in their existing
right-of-way within the City of Auburn (City) as part of the Sound Transit ST2 Track Improvement Plan.
The additional track width will require replacement or extension of utility casings to extend from edge to
edge of the BNSF right-of-way and to meet current BNSF engineering standards.
City utilities involved include water, sewer, and storm. Conduits for signal control and/or ITS may also be
included in crossings. The intent of the project is to construct all crossings by auger boring. It is the intent
of the design to keep the existing utilities live during construction.
The following scope of work outlines the Consultant effort to provide design services for the BNSF
Utility Crossing Project.
Because of previous City experiences with contaminated soils in and near the railroad right-of-way, the
Consultant team will also include environmental engineering expertise to assist the City with this issue if
it arises.
KEY ASSUMPTIONS
The following assumptions apply to this entire scope of work. Any substantial deviations from these
assumptions may require an amendment to the portion of the scope and budget that is impacted by
changes:
• This scope of work assumes modification or replacement of a total of eight (8) City utility
crossings in a total of six (6) different locations. Crossing locations noted below may be subject
to change. Additional crossings beyond the eight included in this scope of work may be identified
by the City during the course of the project. Design effort for any additional crossings may be
addressed by amendment to this contract.
• The utility crossings anticipated for inclusion in this project are:
Crossing Location I (Main Street): 8-inch water main;
Crossing Location 2 (3`d Street NW): 24-inch sanitary sewer and 24-inch storm drain;
Crossing Location 3 (29d' Street NW): 12-inch water main;
r Crossing Location 4 (37°i Street NW): 12-inch water main, 48-inch storm drain, and 2-inch
signal interconnection conduit;
> Crossing Location 5 (to be determined): utility type and size to be determined;
v Crossing Location 6 (to be determined); utility type and size to be determined.
Ca, fAub.,n 216-1931-843
CP 1308-BNSF Unbm Crossings I Mav 2013
AG-C-434-Eshlb,[A DRAFPScope of{i'o,k
• Specifications for this project will be in WSDOT format based on the 2012 WSDOT Standard
Specifications using the current City Template Special Provisions Divisions 1 - 9. The project Bid
Proposal Form will be prepared using the City Template Special Provisions Division 0. All
revisions to City template documents will be tracked using Word's "Track Changes" function.
• Work outside the railroad right-of-way will be designed in accordance with current City of
Auburn Design Standards. Work in the railroad right-of-way will be designed in accordance with
the current versions of the following standards, in order of precedence: 1 BNSF Utility
Accommodation Policy; 2. AREMA design criteria; and 3. City of Auburn Design Standards.
• Consultant will not provide any environmental permitting for this project. All required
environmental permitting will be completed by the City.
• The City will coordinate and provide any and all railroad flagging required for survey,
geotechnical exploration, and potholing for this project.
• Consultant will provide any, and all motor vehicle traffic control required for survey, geotechnical
exploration, and utility potholing for this project. City construction permits will be required for
each location where traffic control is required. The City will provide these permits at no cost to
Consultant. The Consultant will provide any necessary traffic control plans required for the
permit work.
• The restoration design will consider the upcoming work associated with the third rail. These
considerations could lead to temporary surfacing and other temporary restoration in areas that are
expected to be disturbed or modified by BNSF during construction of the third rail. Additional
work may be added to this contract to modify the restored channelization, signing, and other
features to accommodate the post third rail configurations.
• This scope of work assumes that up to two additional utility crossings at up to two separate
locations may be discovered by BNSF during construction of its third rail that requires casing
extensions and replacements. These discoveries may occur before, during, of after the
construction phase of this project. It is assumed that the required design, documentation, and
BNSF license exhibits would be prepared by the Consultant. No other services during
construction are included in this scope, but if needed,may be added by amendment.
PHASE 1 — PROJECT MANAGEMENT AND MEETINGS
Task 1 — Project Management
Objectives
Consultant will track the project schedule and budget, project quality assurance and control, and status of
deliverables to ensure that the project is executed as expected by the City.
The primary objectives of this task will be as follows:
• Develop and maintain project controls to track the scope of work, budget, and schedule.
• Conduct internal progress meetings to coordinate design issues.
• Coordinate with City staff to keep all parties updated on the progress of the project and
proactively identify issues that need to be addressed.
City ofAuburn 116-1931-843
CP1308-BNSF Unhn,Owsurgs 2 Alai,2013
AG-C-434-Exhibit A URAF7'Scope i f n'm k
• Prepare monthly invoices and progress reports.
Assumptions
• The total duration of the design for this project will be approximately 7 months. Post-design
phase project management efforts are assumed to be intermittent and minimal, as needed to
develop designs, documentation, and BNSF license exhibits for additional crossings discovered
by BNSF during construction of the third rail.
Deliverables
• Monthly progress reports to be submitted with project billings. Subsequent to the completion of
the design phase,the Consultant will only submit progress reports and billings provided when the
total due to the Consultant is at least$1,000 or when the amount due is a final billing.
• Critical path Gantt Chart style schedule to be submitted monthly in Microsoft Project format,
based on the CITY provided baseline schedule. Schedules will not be required subsequent to the
completion of the design phase.
Task 2—QA/QC
Objectives
• Perform Quality Assurance and Quality Control (QA/QC) functions, including but not limited to
the following:
> Review by senior Consultant staff of progress submittals and other work.
Review of internal design documents by senior Consultant staff not involved in the day-to-
day preparation of the contract documents.
Deliverables
• QC comments by Consultant reviewers are internal only and will be kept in the project files along
with responses showing how those comments were addressed. Upon request, the Consultant shall
provide QC comments to the City.
Assumptions
• Internal QC review will be completed for each deliverable package prior to delivery to the City.
Task 3— Meetings
Objectives
• Prepare for and attend coordination and progress meetings with the City, in addition to those
indicated elsewhere in this scope of work.
Assumptions
• The budget estimate includes time for preparation and attendance of up to four(4)meetings at the
City, each 2 hours in duration, over the course of the project.
Deliverables
• Meeting agendas and notes as applicable.
City'ofAubwn 216-1931-843
CP 1308-BNSF Unhby Crosmugs 3 Mm,2013
AG-C-434-Exhibit A DRAFT Scope of Rork
PHASE 2—BASE DATA COLLECTION
Task 1 — Research Record Drawings
Objectives
• Review available documentation of existing utility crossings and other existing utilities within the
roadway corridors at each of the six crossing locations.
• Documentation to be reviewed will include, but may not be limited to:
Record drawings from original utility installation and/or other City projects in the crossing
areas where existing utilities are identified;
Railroad crossing permits for existing utility crossings;
The BNSF Utility Matrix for all utilities in the project area;
The Draft BNSF track plans for addition of the third rail line;
Other City utility mapping resources as available.
• Once documentation review is complete, field visits will be conducted to each of the six crossing
sites to define survey extents.
Assumptions
• The City will provide access to all available records if needed.
Deliverables
• No deliverables are associated with this task. Information from this documentation review will be
incorporated in the project design.
Task 2a— Survey
Objectives
• Consultant will collect the topographic survey data necessary for design of the BNSF Utility
Crossings at each of the six crossing sites.
• Consultant will prepare base maps of each of the six crossing sites for use in design of the
improvements.
• The following tasks will be conducted by Consultant survey staff'
s Consultant survey crews will establish horizontal and vertical control (Consultant local
control).
v Consultant survey crew will coordinate utility locates with the City of Auburn prior to
conducting the field survey. The City of Auburn will be responsible for actual utility locates
through the one call process.
Consultant surveyors will map existing conditions within the City right-of-way or easement
each roadway or utility corridor centered at the approximate centerline of the BNSF right-of-
way for each of the six crossing locations. The mapping will include documentation of
ground conditions; documented or marked existing utilities (as provided by the City),
including rims, inverts, sizes, and materials of all gravity utilities; and existing improvements,
including railroad tracks, roadway centerline, flow line, curbs, gutters, sidewalks, shoulders,
Cin,ofAubwv 216-1931-843
CP1308-BNSF UnhN Crossings 4 Mm•2013
AG-C-434-Exhibit A DRAFT Scope of Rork
ditches, channelization, signal equipment, and other features as necessary' for the design of
the project.
The utilities for which crossings are to be reconstructed under this project will be surveyed to
the next known structure upstream and downstream of the crossing for gravity sanitary sewer
and storm drain, and to the next known valve upstream and downstream of the crossing for
water mains. The City may need to locate, uncover, and unlock utility lids if necessary for
access to the underground structures.
v A Consultant survey crew will accompany the potholing crew to document existing crossings
during the performance of the effort described in Task 2b below
v Consultant will process field data and prepare topographic and planimetric base maps with ]-
foot contours. The ground mapping and utility mapping will be combined into the overall
base map.
Deliverables
• Consultant will provide the City with an AutoCAD Civil 3D 2012 base map and one (1) hard
cop)'of the base map for each of the six crossing locations.
Assumptions
• The City will arrange for field marking of all utilities ("locates"), including non-City Owned
utilities prior to the commencement of topographic survey
• The base map will be completed in AutoCAD Civil 3D 2012.
• Horizontal datum is Washington State Plane Coordinate System, NAD 83/91 North Zone using
Washington State Reference Network (WSRN). Vertical datum is NAVD 88 using City of
Auburn vertical control network.
• The City will perform the research necessary to define the extents of the BNSF railroad and City
roadway rights-of-way at each of the six crossing sites, and will provide this information to the
Consultant in electronic format for inclusion in the base map. It is specifically assumed that this
information will be properly oriented to the horizontal and vertical data noted above.
• The City will provide its topographic survey mapping for its 37`h Street NW project in electronic
format for incorporation in the base map. It is specifically assumed that this information will be
properly oriented to the horizontal and vertical data noted above.
• BNSF will provide its topographic survey mapping for this project within the railroad rights of
way in electronic format for incorporation in the base map.
Task 21a— Utility Potholing
Objectives
• Prior to commencing topographic survey, Consultant will pothole existing underground utilities.
Potholing will be performed at each end of each existing utility crossing to determine casing and
carrier pipe size, material, condition, and invert elevations.
Deliverables
• Potholed utilities will be surveyed by the Consultant survey crew and will be incorporated in the
project base map.
Cm,ofAubmn 116-1931-S43
61303-BNSF Uubtr Crossings 5 May 2013
AG-C-434-Exhibit A DRAFT Scope of!1'o,k
Assumptions
• Potholing will be performed at each end of each proposed crossing, for a total of up to fourteen
(14)pothole locations.
• Potholing locations will be identified by the City in advance.
• Potholing will be performed to a maximum depth of 12-feet.
Task 3 —Geotechnical Investigation
Objectives
• Exploratory drilling will be performed at a total of up to six (6) locations. Results of the
exploratory drilling and laboratory testing of samples obtained during drilling will be included in
the project geotechnical report.
• To facilitate grade requirements of existing gravity sewer and storm utilities, special casing
design and analysis may be required for cover depths less than BNSF standards.
• Consultant will provide a draft geotechnical report to the City for review and comment. Once
comments are provided on the draft report, a final report will be generated.
Deliverables
• Draft Geotechnical Report for review.
• Final Geotechnical Report for review and approval.
PHASE 3 - PRELIMINARY DESIGN
Objectives
• Prepare 30 % level plans and preliminary Engineer's Estimate for construction of the eight utility
crossings.
• The following work will be completed under this task:
y Consultant will establish a horizontal alignment and vertical profile, including auger bored
crossing of the BNSF, for each of the eight utility crossings.
Consultant will prepare casing details for each of the eight utility crossings.
Consultant will prepare abandonment details for each of the eight existing utility crossings.
Deliverables
• 30 % Plans—Five(5) copies of 11 x17 preliminary design plans and single electronic PDF file for
review and comment by the City Plan sheets included in the 30% submittal will be as identified
in Table I
• A preliminary (30% contingency line item) Engineer's Estimate in hardcopy, PDF, and Excel
formats. The estimate will include subtotals for each anticipated bid schedule (roadway, water,
sewer, and storm).
• A 30 % submittal review meeting with the City
Cav ofAubu n 116-1931-843
CP1308-BNSF Uhhy Crossings 6 Afar 1013
AG-C-434-Exhibit A UBAF7'Scope of Wo,k
Assumptions
• The 30 % submittal sheets will be stamped by a professional engineer licensed in the State of
Washington, but will not be signed or dated.
• Budget is included for two (2) Consultant staff to attend a 30 % submittal review meeting for up
to four(4)hours.
• Any comments made on the 30%submittal will be addressed in the 60% Design task.
PHASE 4 BNSF PERMITTING
Task 1 - Permitting Meetings
Objectives
• Prepare for and attend permitting coordination meetings with the City and BNSF to understand
BNSF permitting expectations and discuss specific design issues as necessary to ensure timely
permit review and approval.
Assumptions
• The budget estimate includes time for preparation and attendance of up to two (2)meetings at the
City, each 2 hours in duration, over the course of the project. It is assumed that one of these
meetings will occur after the 30% design and the other following the City's review of the 60%
plans, prior to the Consultant's preparation of the BNSF permit materials.
Deliverables
• Meeting agendas and notes as applicable.
Task 2— Permit Applications and Exhibits
Objectives
• Following City review of the 60% design, Consultant will complete a BNSF "Application for
Pipe Line Crossing or Longitudinal" for each of the eight crossings, and will prepare all required
exhibits to accompany the application.
Assumptions
• City comments on the 60%design will be addressed in the applications and exhibits.
• Utility design information as required on the applications will be fixed following 60 % review
Any changes following submittal of the permit applications may require revised applications and
exhibits.
• The appropriate City official will sign and submit the completed applications.
• The applications will be submitted to BNSF for review by the City and any applicable permit fees
will be paid by the City.
Deliverables
• Completed BNSF utility crossing applications and exhibits for each of the eight crossings in
electronic and hard copy formats.
Cip,ofAuburn 216-1931-843
CP1308-BNSF Utility Crossings 7 Ma_r 2013
AG-C-434-Exhibit A DRAFT Scope of{i'ork
PHASE 5 DETAILED DESIGN
Task 1 - 60% Design
Objectives
• Prepare 60 % level plans, draft specifications, and updated Engineer's Estimate for construction
of the eight utility crossings.
• The following work will be completed under this task:
Consultant will incorporate City comments from the 30 % design review
Consultant will prepare 60% TESL and Demolition plans, Traffic Control plans (where
applicable), and Restoration plans for each of the eight utility crossings.
Consultant will prepare draft Special Provisions Divisions 2 - 9 for the project, utilizing the
City provided template. The Consultant shall include a payment item table for all anticipated
bid items in the applicable special provisions sections in conformance with the City's
standard bid items.
Deliverables
• 60 % Plans— Five (5) copies of 11x17 design plans and single PDF electronic file for review and
comment by the City. Plan sheets included in the 60%submittal will be as identified in Table I.
• 60 % Specifications — Specifications in electronic format (Word 2010) only with changes to
Auburn Special Provisions tracked.
• An updated (20% contingency line item) Engineer's Estimate Cost in hardcopy, Excel, and PDF
formats. The estimate will include subtotals for each anticipated bid schedule (roadway, water,
sewer, and storm).
• A 60 %submittal review meeting with the City
Assumptions
• The 60 % submittal documents will be stamped by a professional engineer licensed in the State of
Washington, but will not be signed or dated.
• Budget is included for two (2) Consultant staff to attend a 60 % submittal review meeting for up
to four(4) hours.
• Any comments made on the 60 % submittal will be addressed in the 100 % Check Set Design
task.
Task 2 100% Check Set
Objectives
• Prepare 100 % level plans, draft specifications, and Engineer's Opinion of Probable Construction
Cost (EOPCC) for construction of the eight utility crossings.
• The following work will be completed under this task:
Consultant will incorporate City comments from the 60 % design review, as well as any
comments received through the BNSF permit review process.
City ofAubnrnn 116-1931-843
CP1308-BNSF Uahry Crossings 3 Mar 2013
AG-C-434-Exhibit A DRAFT Scope of Work
i Consultant will prepare 100%Plans and Details for each of the eight utility crossings.
Consultant will prepare 100% Special Provisions Divisions 2 - 9 for the project, utilizing the
draft special provisions with City revisions and comments. All revisions will be tracked using
Word's "Track Changes" function. The Consultant shall include a payment item table for all
anticipated bid items in the applicable special provisions sections.
City will provide Consultant with Special Provisions Division 1 and Special Provisions Data
File, as modified by the City for this project. Consultant will review and provide suggested
revisions and comments.
i Consultant will prepare draft Bid Proposal Form using the City Boilerplate Template.
Deliverables
• 100 % Plans — Five (5) copies of 1 lx]7 design plans and single PDF electronic file for review
and comment by the City Plan sheets included in the 100% submittal will be as identified in
Table I.
• 100 % Specifications — Specifications in electronic format (Word 2010) only with changes to
Auburn Special Provisions tracked.
• Draft Bid Proposal Form in electronic format.
• An updated (10% contingency incorporated in bid items) Engineer's Estimate in hardcopy, PDF,
and Excel formats.
• A 100%submittal review meeting with the City
Assumptions
• The 100 % submittal documents will be stamped by a professional engineer licensed in the State
of Washington, but will not be signed or dated.
• Budget is included for two(2) Consultant staff to attend a 100 % submittal review meeting for up
to two(2) hours.
• Comments made on the 100 % submittal will be minor in nature and will not require modification
to the design. Any comments made on the 100 % submittal will be addressed in the Final Bid
Package task.
PHASE 6 BIDDING PHASE
Task 1 -Assemble Final Bid Package
Objectives
• Consultant will incorporate City comments from the 100 % design review and provide final bid-
ready documents.
Deliverables
• Final Design Documents - One camera-ready signed 4 mil mylar of the full-size plans and one
camera-ready hard copy of the Bid Form and Special Provisions signed, dated, and stamped by a
professional engineer licensed in the state of Washington.
Cay ofAubmn 216-1931-843
CP1308-BNSF Uuhry Crossings 9 AkY 2013
AG-C-434-Erhibu A DRAFT Scope of F of k
• A final (10% contingency incorporated in bid items) Engineer's Estimate in hardcopy, PDF, and
Excel formats.
• A PDF copy of all design documents and a Word copy of the specifications burned onto a CD
• All CAD files for the plans in AutoCAD 2012 with all external reference files bound.
Assumptions
• All reproduction of final bid documents for City use and/or bidding will be performed by the
City.
• The City will be responsible for posting electronic documents on the internet using the bid
service(s)of its choice.
• The City will be responsible for placing and paying for any newspaper advertisements for the
project.
Task 2 - Bidder Inquires
Objectives
• Consultant will provide bidding assistance to the City, including responding to questions during
the bidding phase and preparing addenda to the bid set if required. The following work will be
conducted under this task:
> Consultant will prepare bid clarifications and/or addenda to the bid set if necessary
> Consultant will attend the bid opening.
Deliverables
• Up to four (4) addenda to the bid set; up to 4 plan sheets and up to 5 pages of revised
specification text per addenda.
Assumptions
• Addenda that, in the sole discretion of the City, are required due to errors, quality deficiencies, or
inconsistencies in the design or bid documents prepared by the Consultant shall be prepared by
the Consultant at no cost to the City.
• The City will be the initial point of contact for all bidder questions, and will forward questions to
Consultant at its discretion.
• If bid clarifications and/or addenda are required, the City will be responsible for disseminating
them to the plan holders.
PHASE 7 ADDITIONAL SERVICES
Task 1 — Environmental Services
Objectives
• If requested by the City of Auburn (at the start of the project) the Consultant will test for
contaminated soils during base data collection for the project (utility potholing or geotechnical
exploration), Consultant will perform a preliminary assessment to determine potential project
City ofAubu n 216-1931-843
CP1308-BNSF Unit),Crossings 10 May 2013
AG-C-434-Exhibit A DRAFT Scope of Rork
impacts and assist the City in determining a strategy for further investigation of the contamination
and/or waste determination, handling, and disposal to be addressed in the contract document. The
exact scope of service under this task will be authorized by the City prior to commencing and
Consultant efforts will be limited to the available budget unless authorized by the City of Auburn.
Deliverables
• A technical memorandum describing the nature of the contamination discovered during base data
collection and a strategy for further investigation or action.
Assumptions
• Work under this task will be performed on an on-call, time and materials basis upon written
direction from the City. Consultant effort will not exceed the $7.500 indicated in the budget
without specific authorization form the City.
• If required, Consultant will secure the services of a certified testing laboratory to test soil samples
collected during base data collection. Consultant will not perform field sampling under this task.
• This task includes preliminary assessment only. If a full assessment and/or site remediation
design services are required, they may be addressed by an amendment to the contract.
• Additional services can be included in a Construction Services scope if desired by the City.
City of fubera 216-1931-843
CP1308-BASF Unhty Crossings !! May 2013
AG-C-434-Echtbit A URAh7'Sc pe of if,k
Table 1 : City of Auburn BNSF Utility Crossings
Anticipated Sheet Count
f
Preliminar Detailed
y Des lgn Design Final Docs
(30%) (60%) (100%)
I No. I Description
1 GI Title,Location,and V icmrty Maps;Draw ing Index. X X X
2 G2 General Notes,CwiVWcha=al Legend,and Abbreviations. X X
3 G3 Sheet Index Map X
4 G4 Survey Control-Main St&3rd St NW X X X
5 GS Survey Control-29th St NW&37th St MN X X X
6 G6 Survey Control-2 Additional Crossings Locations TBD X X X
7 Cl Utility Flan and Profile(Mr),TESC.&Restoration-Main St X X X
6 C2 Utility Flan and Profile(Stm&San)TESC&Restoration-3rd St MN X X X
9 C3 Utility Ran and Profile(VAr),TESL&Restoration-29th St NW X X X
10 C4 Utility Ran and Profile(Mr,Sim&San)TESC&Restoration-37th St NW X X X
11 C5 Utility Ran and Profile,TESC&Restoration-Additional Utility/Location TBD X X X
12 C6 Utilrty Ran and Profile,TESC&Restoration-Additional Utility/Location TBD X X X
13 C7 ITraffo Control Ran-Win St X X
14 C8 ITraffic Control Ran-3rd St NVV X X
15 C9 ITraffic Control Plan-29th St NW X X
16 CIO ITraffic Control Ran-37th St NVV X X
17 C71 ITraffic Control Flan-Additional Location TBD X X
16 C12 ITraffic Control Ran-Additional Location TBD X X
L 22
C13 Casing and Abandonment Details X X
C14 Casing and Abandonment Details X X
ES
C15 I General TESC Details,Water,and Sanitary Sew er Details X
C16 General Storm Ram,Restoration,and Traffic Control Details X
Total 10 19 22
Cm,of.4ubm'n 216-1931-843
61308-BNSF Unhry Crossings 12 Mar 2013
AG-C-434-Exhnbnn A DRAFT Srope of ff'ork
Exhibit B
Consultant Fee Determination-Summary Sheet
(Lump Sum,Cost Plus Fixed Fee,Cost Per Unit of Work)
Project: BNSF ST2 Utility Crossings
Direct Salary Cost(DSC):
Classification Man Hours = Basic Rate = Cost Billable Rate
Michael 011ivant,Principal Consultant 4 X $78.03 $312.12 $250.34
Randolph Raymond 94 X $58.79 $5,526.26 $188.62
April Whittaker,Project Controls Specialist 110 X $28.30 $3,113.00 $90.79
Project Accountants 8 X $26.50 $212.00 $85.02
David Roberts,Senior Consultant 20 X $64.33 $1,286.60 $206.39
Rick Hermes,Senior Consultant 150 X $68.60 $10,290.00 $220.09
Kathleen Taylor,Designer IV 228 X $40.61 $9,259.08 $130.29
Edgar Schott,Senrio Engineer 54 X $5657 $3,05478 $181.49
David Ironmonger,Survey Supervisor 10 X $44.07 $440.70 $141.39
Scott Spees,Surveyor III 124 X $30.12 $3,734.88 $96.63
Dale Stafford,Surveyor III 100 X $28.48 $2,848.00 $91.37
Dennis Harmon,Surveyor ll 8 X $26.00 $20800 $83.42
Chris Clark,Designer 111 98 X $38.65 $3,787.70 $124.00
Word Processing 89 X $20.00 $1,780.00 $64.17
Scean Ripley,Surveyor 111 50 X $32.00 $1,60000 $102.67
Rick Wadsworth,Senior Engineer 28 X $50.23 $1,406.44 $161.15
Graphics X $0.00 $0.00
Clerical X $0.00 $0.00
Total DSC - $48,859.56 $156,756.13
Overhead(OH Cost--including Salary Additives)
OH Rate x DSC of 199.83 %x$ $48,859.56 $97,636.06
Fixed Fee(FF):
FF Rate x DSC of 21 %x$ $48,859.56 $10,260.51
Reimbursables:
Itemized $5,505.10
B&W 8.5x11(7200 @$0.13) $ 936
B&W 11x17(1700 @$0.26) $ 442
Plotter Bond(700SF @$0.40) $ 280
Plotter Mylar(300SF @$0.75) $ 225
Mileage(340 @$0.565) $ 192
WA Survey Equipment(9 @$63) $ 567
WA Survey Vehicle(9 @$37) $ 333
Misc.Environmental Lab Allownace $ 2,530
Subconsultants
PANGeo $ 21,291 w/10%Markup $23,420.10
APS $ 11,600 w/10%Markup $12,76000
Grand Total $198,441.33
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information.
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e.. progress payment# 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement# (i.e. AG-C-115).
• Project number(s) listed (i.e. PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e. design,
right-of-way, or construction) or task order number.
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non-salary (i.e. mileage, reproduction fees (i.e.. printing, copying), communication
fees (i.e.. telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract—total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e. a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15'".
• For grant/special funded projects there might be other special information needed, reference
the LAG manual.
Consultant Invoices
Agreement No.AG-C-434
Page 1 of 2
SAMPLE INVOICE
City of Auburn Invoice# 5222
25 West Main Progress Payment# 2
Auburn WA 98001 Invoice Date. February 10, 2002
Attn: Scott Nutter(Project Engineer) Project Name: Thomas Nelson Farm
Agency Agreement# AG-C-010 Project# PR562
Engineering Services performed during the period of January 2002
SAMPLE ENGINEERING, INC.
Personnel Hours Hourly Rate Amount
Mike Jones, Principal in Char e 1 $ 125.00 $ 125.00
Carla Maker, Architect 5 $ 72.00 $ 144.00
Joe Smith, Word Processing 10 $ 48.00 $ 480.00
Consultant Personnel Subtotal $ 749.00
Expenses see attached documentation Charges Multiplier Amount
Mike Jones, Principal in Charge 20 miles x1.1 $ 7.59
Carla Maker, Architect $ 30.00 x1.1 $ 33.00
Joe Smith, Word Processing $ 29.00 x1.1 $ 31.90
Consultant Expenses Subtotal $ 72.49
Consultant Total: $ 821.49
SUB CONSULTANTS (see attached documentation)
Subconsultant Hours Hourly Rate Amount
ABC Environmental, Inc., Civil Engineer 10 $ 100.00 $ 1,000.00
Electrical Consulting, Electrical Engineer 5 $ 100.00 500.00
Mechanical Solutions, Mechanical Engineer 10 $ 100.00 MRF 1,000.00
Moving Company, Moving Consultant 2 $ 50.00 100.00
Subconsultant Subtotal $ 2,600.00
Subtotal x 1.1 Multiplier $ 2,860.00
Subconsultant Total: $ 2,860,00
.......... .................
TOTAL DUE THIS INVOICE $ 3,681.49
CONTRACT BREAKDOWN
Amount Total Invoiced % % Amount
Task Authorized Prior Invoiced This Invoice To Date Expended Completed Remainin
Original
Contract $22,000.00 $ 1,025.00 $ 2,68149 $ 3,706.49 20% 25% g
51
MRF' 2,500.00 0.00 1,000.00 1,0000.00 40% 45% 00 TOTAL $ 24,500.00 $ 1,025.00 $ 3,681.49 $ 4,706.49 51
Note: MRF=Management Reserve Fund
• Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No. AG-C-434
Page 2 of 2
i
CITY OI' 4
AIDBURN Peter B. Lewis, Mayor
WASHINGTON 25 West Main Street * Auburn WA 98001-4998 + www.auburnwa.gov * 253-931-3000
June 14, 2013
Randy Raymond
Parametrix, Inc
1019 39°i Avenue SE, Suite 100
Puyallup, WA 98374
RE: Agreement No AG-C-434
Project No. CP1308, BNSF Utility Crossing Project
Notice to Proceed
Dear Mr Raymond
We have received the Certificate of Insurance for the above referenced agreement. This
letter serves as your Notice to Proceed. The work authorized under this agreement shall
not exceed $200,000 00 and has a completion date of December 31, 2014
For the City's tracking and record keeping purposes, please reference AG-C-434 and
PROJECT No. CP1308 on all correspondence and related material.
As the project manager. I am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me.
You can contact me at 253-804-3118.
SincereI ,
Jacob S eeting, PP
Senior Project Engineer
Public Works Department
JS/ad/jc
cc: Dani Daskam, City Clerk
AG-C-434
CP1308 (File 2.20)
I
I
AUBURN * MORE THAN YOU IMAGINED
AMENDMENT #1 TO AGREEMENT NO. AG -C-434 BETWEEN
THE CITY OF AUBURN AND PARAMETRIX, INC. NO. CP1308, BNSF UTILITY
CROSSINGS PROJECT
THIS AMENDMENT is made and entered into this day of 2014, by
and between the CITY OF AUBURN, a municipal corporation of the State of ashington
(hereinafter referred to as the "CITY "), and Parametrix, Inc. (hereinafter ref rred to as the
"CONSULTANT "), as an Amendment to the Agreement between the parties for AG -C434
executed on the 4th day of June 2013.
The changes to the agreement are described as follows:
1. CONTRACT TERM: There is no change to the date of termination.
2. SCOPE OF WORK: The scope of work is amended to include the following:
"Consultant will provide additional services including additional private and BNSF utility
locates; additional survey and mapping to incorporate the utility locates in the project
design; additional legal descriptions and field survey to accommodate easement acquisition;
additional design for the storm drainage crossing at 37th street NW and the related
drainage system; corrosion control design for the railroad crossing casings; and
modification of the drawing format to address City comments."
3. COMPENSATION: The amount of this amendment is $25,000.00. The total contract
amount is increased to a $225,000.00.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG -C -434 executed on the 4th day of June 2013 shall remain unchanged, and in
full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
Parametrix, Inc.
By: `
Authorized signature
ATTEST (Optional):
By:
Its: 04,^i. iti
CITY OF AUBURN
Nancy B u , Mayor
ATTEST:
!L-J�
Danielle . Daskam, Auburn City Clerk
r 0 . -• . •n• •. . '.. . -• .. . i1u
Ell ►:����i �.�'►.� .
Amendment No. 1 for Agreement No. AG -C-434
Parametrix, Inc.
Paae 1 of 1
Exhibit E -1
Consultant Fee Determination - Summary Sheet
(Lump Sum, Cost Plus Fixed Fee, Cost Per Unit of Work)
Project: BNSF ST2 Utility Crossings - Amendment)
Direct Salary Cost (DSC):
Classification
Man Hours
=
Rate =
Cost
Randolph Raymond
20
X
$6055
$1,211.00
Rick Hermes, Senior Consultant
13
X
$69.97
$909.61
David Ironmonger, Survey Supervisor
2
X
$44.07
$88.14
Scott Spees, Surveyor III
18
X
S3150
$585.00
Chris Clark, Designer III
28
X
$40.59
$1,136.52
Total DSC =
$3,930.27
Overhead (OH Cost •- including Salary Additives):
OH Rate x DSC of
199.83
%x $
$3,930.27
$7,860.67
Fixed Fee (FF):
FF Rate x DSC of
21
%x$
$3,930.27
$1,312.91
Reimbursables:
Itemized
$315.00
Mileage
$
42.00
WA Survey Equipment
$
198.00
WA Survey Vehicle
$
75.00
Subconsultants
Applied Professional Serivices Inc.
$
3,223.08
w 110% Markup
$3,545.39
Northwest Corrosion Engineer LLC
$
7,305.24
w/10% Markup
$8,035.76
Grand Total
$25,000.00
Prepared By: Randy Raymond Date: 5/6/2014
DOT Form 140089 EF Uhibit E -1
Revised 6/05
A � -Vq
AMENDMENT #2 TO AGREEMENT NO. AG -0-434 BETWEEN
THE CITY OF AUBURN AND PARAMETRIX, INC.
RELATING TO PROJECT NO. CP1308, BNSF UTILITY CROSSINGS PROJECT
THIS AMENDMENT is made and entered into this /D day of 2014, by
and between the CITY OF AUBURN, a municipal corporation of the Sote of /Washington
(hereinafter referred to as the "CITY "), and Parametrix, Inc. (hereinafter referred to as the
"CONSULTANT'), as an Amendment to the Agreement between the parties for AG -C434
executed on the 4th day of June 2013., and amended by agreement dated the 19th day of May
2014.
The changes to the agreement are described as follows:
1. CONTRACT TERM: There is no change to the date of termination.
2. SCOPE OF WORK: The scope of work is amended to include the following tasks:
(See Exhibit A, which is attached hereto and by this reference made part of this
Amendment.
3. COMPENSATION: The amount of this amendment is $30,000.00. The total contract
amount is increased to $255,000.00.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG -C -434 executed on the 4th day of June 2013 shall remain unchanged, and in
full force and effect.
IN WITNESS-WHEREOF-the-parties hereto have executed this Agreement as of the day
and year -first above written.
V I
By:
Its:
INC.
(Optional):
Approved as to form (Optional):
Attorney for (Other Party)
Amendment No. 2 for Agreement No. AG -C -434
Parametrix, Inc.
Paqe 1 of 1
CITY OF AUBURN
Nancy a 11 Mayor
ATTEST:
ilJ Qn�
Danielle E. Daskam, Auburn City Clerk
Appro d as to form:
�aniel B. Heid, Aubum City Attomey
EXHIBIT A
SCOPE OF WORK — AMENDMENT NO. 2
City of Auburn
AG -C-434 — BNSF Utility Crossings Project
Design Services
The City has requested the addition of plans and specifications for intersection improvements in the
intersection of 37th Street NW and B Street NW, to include reconstruction of the pavement, curb ramps,
curb returns and sidewalks. The City has also requested the addition of a 90% design submittal to the
project scope to allow for review of the added intersection improvements as well as the project changes
required due to the BNSF permitting process.
The following scope of work outlines the Consultant effort to provide the requested design services for
the BNSF Utility Crossing Project.
KEY ASSUMPTIONS
The following assumptions apply to this entire scope of work. Any substantial deviations from these
assumptions may require an amendment to the portion of the scope and budget that is impacted by
changes:
• Phase and Task numbering matches the existing Scope of Work as modified by Amendment 1.
New phases and tasks are noted.
• All effort associated with addition of the 37th Street NW and B Street NW intersection
improvements is included in new Phase 9.
PHASE 1 — PROJECT MANAGEMENT AND MEETINGS
Task 1 — Project Management
Objectives
The original scope of work assumed a project duration of approximately 7 months. The revised project
duration through August 2014, is 15 months. The Amendment No. 2 budget includes additional effort for
project management tasks as described in the original Scope of Work for the extended project duration.
Assumptions
This project will be substantially complete by the end of August, 2014.
Task 2 — QA /QC
Objectives
Provide QA/QC tasks as described in the original Scope of Work for the added 90% deliverable package.
City of Auburn 216 - 1931 -013
AC -C -434 BNSF Utility Crossings 7 June 2014
Exhibit A DRAFT Scope of {York — Amendment AV 2
PHASE 5 — DETAILED DESIGN
Task 3 (New Task) — 90% Design
Objectives
• Prepare 90% level plans, draft specifications, and updated Engineer's Estimate for construction of
the six utility crossings.
• The following work will be completed under this task:
> Consultant will incorporate City comments from the 60% design review and BNSF Permit
Review process in the plans, specifications, and estimate.
> Consultant will prepare 90% Utility plans for each of the six utility crossings and separate
Restoration plans for the Main Street, 3rd Street NW, and 37th Street NW intersections. The
37th Street NW Restoration plan will be coordinated with the intersection improvement plans
described in Phase 9 below.
> Consultant will prepare revised 90% draft Special Provisions for Divisions 2 — 9 for the
project, utilizing the City provided template. The Consultant shall include a payment item
table for all anticipated bid items in the applicable special provisions sections in conformance
with the City's standard bid items.
Deliverables
• 90% Plans — Five (5) copies of I1 -by -17 design plans and single PDF electronic file for review
and comment by the City. Plan sheets included in the 60% submittal will be as identified in Table
1.
• 90% Specifications — Specifications in electronic format (Word 2014) only with changes to
Auburn Special Provisions tracked.
• An updated (15% contingency line item) Engineer's Estimate Cost in hardcopy, Excel, and PDF
formats. The estimate will include subtotals for each anticipated bid schedule (roadway, water,
sewer, and storm).
• A 90% submittal review meeting with the City.
Assumptions
• The 90% submittal documents will include the intersection improvement design documents as
described in Phase 9 below.
• The 90% submittal documents will be stamped by a professional engineer licensed in the State of
Washington, but will not be signed or dated.
• Budget is included for two (2) Consultant staff to attend a 90% submittal review meeting for up
to four (4) hours.
• Any comments made on the 90% submittal will be addressed in the existing 100% Check Set
Design task.
City of Auburn 216 -1931 -023
AC -C -034 BNSF Utility Crossings 2 June 2014
Exhibit A DRAFT Scope of Work — Amendment No. 2
PHASE 9 (NEW PHASE) — 37TH ST NW AND B ST NW INTERSECTION IMPROVEMENTS
Task 1 — 90% Intersection Reconstruction Design
Objectives
• Consultant will prepare 90% level plans, draft specifications, and updated Engineer's Estimate for
reconstruction of the pavement, curb ramps, curb returns and sidewalks at the intersection of
37th St NW and B St NW.
• Consultant will collect the topographic survey data necessary for design of the intersection
improvements and supplement the existing base map for use in design of the intersection
improvements. The following tasks will be conducted by Consultant survey staff:
Consultant surveyors will map existing conditions within the City right -of -way. The mapping
will include documentation of ground conditions; intersection topography; roadway
centerline, flow line, curbs, gutters, sidewalks, ramps, shoulders, ditches, channelization,
signal equipment, and other features as necessary for the design of the project.
Consultant will process field data and prepare topographic and planimetric base maps
with 1 -foot contours. The ground mapping and utility mapping will be combined into the
overall base map.
• Consultant will prepare 90% Intersection Detail Plan(s) depicting the following:
Location and limits of full -depth reconstruction of pavement.
Typical pavement section for pavement reconstruction.
> Notes for adjustments of castings within paving areas.
Provisions for protection and /or restoration of survey markers within paving area.
• Notes for restoration of pavement markings within the paving area.
• Full reconstruction of curb returns, curb ramps and adjoining sidewalks at all four corners of
the intersection.
• Curb ramp grading points.
Replacement of traffic loops impacted by pavement reconstruction.
Spare conduits for future accessible pedestrian signal (APS) pushbutton posts.
Deliverables
• 90% Plans — Five (5) copies of 1 I -by -17 design plans and single PDF electronic file for review
and comment by the City (to be included in the overall project 90% Submittal package).
• 90% Specifications — Specifications in electronic format (Word 2014) only with changes to
Auburn Special Provisions tracked (to be included in the overall project 90% Submittal package).
• An updated (15% contingency line item) Engineer's Estimate Cost in hardcopy, Excel, and PDF
formats (to be included in the overall project 90% Submittal package).
Assumptions
• No additional field marking of utilities (`locates ") will be provided for this work.
• The survey base map will be completed in AutoCAD Civil 3D 2012.
City of Auburn 216 -1931 -023
AC -C -434 BNSF Utility Crossings 3 June 2014
Exhibit A DRAFPSeope of Work — Amendment No. 2
• Survey data will be as follows: Horizontal datum is Washington State Plane Coordinate System,
NAD 83/91 North Zone using Washington State Reference Network (WSRN). Vertical datum is
NAVD 88 using City of Auburn vertical control network.
• No additional Geotechnical exploration will be performed for this project. The pavement section
design will be provided by the City based on roadway classification.
• Proposed roadway and curb return alignments and profiles will approximately match existing
locations and elevations.
• Pavement will be fully reconstructed to the limits of the curb returns at all four corners.
• No surface water analysis, storm drain design or storm drainage infrastructure improvements will
be performed for this project.
• The 90% submittal documents will be stamped by a professional engineer licensed in the State of
Washington, but will not be signed or dated.
• Budget for Consultant staff to attend a 90% submittal review meeting is included under Phase 5,
Task 3.
• Any comments made on the 90% submittal will be addressed in the 100% Design Check Set.
• Consultant will not provide any environmental permitting for this project. All required
environmental permitting will be completed by the City.
Task 2 —100% Intersection Reconstruction Design Check Set
Objectives
• Consultant will prepare 100% level plans, draft specifications, and Engineer's Opinion of
Probable Construction Cost (EOPCC) for reconstruction of the pavement, curb ramps, curb
returns and sidewalks at the intersection of 37th St NW and B St NW.
• The following work will be completed under this task:
> Consultant will incorporate City comments from the 90% design review.
n Consultant will prepare 100% Plans and Details for the intersection improvements.
> Consultant will prepare revised 100% Special Provisions Divisions 2 through 9 for elements
related to the intersection reconstruction utilizing the draft special provisions with City
revisions and comments. All revisions will be tracked using Word's "Track Changes"
function. The Consultant shall include a payment item table for all anticipated bid items
related to the intersection reconstruction in the applicable special provisions sections.
> Consultant will add bid items and quantities related to the intersection reconstruction to the
overall project's draft Bid Proposal Form using the City Boilerplate Template.
Deliverables
• 100% Plans — Five (5) copies of 11 -by -17 design plans and single PDF electronic file for review
and comment by the City(to be included in the overall project 100% Check Set package).
• 100% Specifications — Specifications in electronic format (Word 2014) only with changes to
Auburn Special Provisions tracked. (to be included in the overall project 100% Check Set
package).
City of Auburn 116 -1931 -023
AG -C -434 BNSF Utility Crossings 4 June 2014
Exhibit A DRAFT Scope of Work — Amendment No. 2
• Draft Bid Proposal Form in electronic format (to be included in the overall project 100% Check
Set package).
• An updated (10% contingency incorporated in bid items) Engineer's Estimate in hardcopy, PDF,
and Excel formats (to be included in the overall project 100% Check Set package).
Assumptions
• The 100% submittal documents will be stamped by a professional engineer licensed in the State
of Washington, but will not be signed or dated.
• Budget for Consultant staff to attend a 100% submittal review meeting is included under Phase 5,
Task 2.
• Comments made on the 100% submittal will be minor in nature and will not require modification
to the design. Any comments made on the 100% submittal will be addressed in the Final Bid
Package task.
Task 3 — Assemble Final Bid Package
Objectives
• Consultant will incorporate City comments from the 100% design review and provide final bid -
ready documents.
Deliverables
• Final Design Documents — One camera -ready signed 4 -mil mylar of the full -size plans and one
camera -ready hard copy of the Bid Form and Special Provisions signed, dated, and stamped by a
professional engineer licensed in the state of Washington.
• A final (10% contingency incorporated in bid items) Engineer's Estimate in hardcopy, PDF, and
Excel formats.
• A PDF copy of all design documents and a Word copy of the specifications burned onto a CD.
• All CAD files for the plans in AutoCAD 2012 with all external reference files bound.
Assumptions
• All reproduction of final bid documents for City use and /or bidding will be performed by the
City.
• The City will be responsible for posting electronic documents on the intemet using the bid
service(s) of its choice.
• The City will be responsible for placing and paying for any newspaper advertisements for the
project.
City ofAuburn 216 -1931 -023
AG -C -434 BNSF Uidiry Crossings 5 June 2014
Exhibit A DRAFT Scope of Work — Amendment No. 2
AMENDMENT #3 TO AGREEMENT NO. AG -C -434 BETWEEN 0 H • I1 .
THE CITY OF AUBURN AND PARAMETRIX, INC.
RELATING TO PROJECT NO. CP1308, BNSF UTILITY CROSSINGS PROJECT
THIS AMENDMENT is made and entered into this q0� day of'41 4.h� 2014, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY "), and Parametrix, Inc. (hereinafter referred to as the
"CONSULTANT'), as an Amendment to the Agreement between the parties for AG -C -434
executed on the 4th day of June 2013, and amended by agreements dated the 19th day of May
2014 and the 10`" day of July, 2014.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31. 2015
2. SCOPE OF WORK: There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG -C -434 executed on the 4th day of June 2013 and subsequent amendments
shall remain unchanged, and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
ATTEST (Optional):
By:
Its:
Approved as to form (Optional):
Attorney for (Other Party)
Amendment No. 3 for Agreement No. AG -C -434
Parametrix, Inc.
Pape 1 of 1
CITY OF AUBURN
ncy Bact (Mayor
ATTEST:
Danielle E. Daskam, Auburn City Clerk
AMENDMENT 94 TO AGREEMENT NO. AG -C -434 BETWEEN
THE CITY OF AUBURN AND PARAMETRIX, INC.
RELATING TO PROJECT NO. CP1308, BNSF UTILITY CROSSINGS PROJECT
j `
THIS AMENDMENT is made and entered into this � , day of 619A,_ by
and between the CITY OF AUBURN, a municipal corporation of the S to olft f Washington
(hereinafter referred to as the "CITY "), and Parametrix, Inc. (hereinafter referred to as the
"CONSULTANT'), as an Amendment to the Agreement between the parties for AG -C -434
executed on the 4th day of June 2013, and amended by agreements dated the 19th day of May
2014 and the 10x' day of July, 2014.
The changes to the agreement are described as follows:
1. CONTRACT TERM: There is no change to the contract term.
2. SCOPE OF WORK: The scope of work is amended to included the following tasks: (See
Exhibit A, which is attached hereto and by this reference made part of this amendment.)
3. COMPENSATION: The amount of this amendment is $24,126.97. The total contract
amount is increased to $279,126.97
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG -C -434 executed on the 4th day of June 2013 and subsequent amendments
shall remain unchanged, and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written._
PARAMETRIX; INC. CITY OF AUBURN
y. -
Authorize ign'a r ancy Bar s, forayor
ATTEST (Optional). AATTEST. (�
By: x mavl�'��J
�
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Approv s to
Attorney for (Other Party) Da ie B. id, uburn ity Att �
Amendment No. 4 for Agreement No. AG -C-434
Parametrix, Inc.
Page 1 of 1
EXHIBIT A
SCOPE OF WORK — AMENDMENT NO. 4 REV. 1
City of Auburn
AG -C -434 — BNSF Utility Crossings Project
Design Services
The City requested additional traffic signal modification design to be included with the intersection
improvements in the intersection of 37th Street NW and B Street NW- The City also requested that the
Consultant provide limited construction phase services, including partial submittal review and assistance
with dewatering plan review.
The following scope of work outlines the Consultant effort to provide the requested design services for
the BNSF Utility Crossing Project.
PHASE 10 —AMENDMENT 4
Task 1 — Traffic Signal Design
Objectives
The Amendment 2 Scope of Work included replacement of traffic loops impacted by pavement
reconstruction and spare conduits for future accessible pedestrian signal (APS) pushbutton posts. The
City requested replacement of all loops and extension of pavement limits to include loop areas, design for
completion of the full APS system, as well as installation of the pedestrian heads and associated
modification of the existing signal wiring. This effort required an additional site visit, update of the base
map, addition of a plan sheet, and modifications to existing plan sheets and the specifications.
Deliverables
• Plans, Specifications, and Engineer's Estimate incorporated in the 100% Check Set and Final Bid
Documents.
Task 2 — Construction Services
The Consultant will provide limited construction services including attendance of construction meetings
when requested by the City, review of boring and slip lining submittals, and miscellaneous engineering
assistance as requested by the City.
Subtask I —Project Management and Meetings
Objectives
Amendment 2 included Project Management through August, 2014. The Amendment No. 4 budget
includes additional effort for project management tasks as described in the original Scope of Work
Through June, 2015.
The Consultant will attend construction- related meetings as requested by the City
City of Auburn 216 -1931 -023
AG -C -434 - BNSF Utility Crossings 1 June 2015
Exhibit A Amend, 4 Rev 1 Scope of Irork
Assumptions
• Consultant Construction Services will not be required after June, 2015.
• The budget assumes that one (1) Consultant staff will prepare for and attend up to three (3)
meetings up to two (2) hours each in duration.
Sublask 2 — Submittal Review
Objectives
The Consultant will provide review of boring and slip lining submittals when requested by the City.
Deliverables
• Submittal review comments in electronic (Word) format.
Assumptions
• Submittals will be provided in electronic (PDF) format.
• Submittal review comments will be provided on the Consultant's standard review form.
• The budget assumes 12 submittals with one resubmittal each. Additional submittals may require a
further amendment.
• Submittals received from the Contractor will substantially conform with the requirements of the
Contract. Incomplete or improper submittals will be returned without review.
Subtask 3 — Engineering Assistance
• The Consultant will respond to project- related inquiries when requested by the City.
• The Consultant will retain a geoteclmical subconsultant to assist with and review dewatering and
geotechnical issues.
City of Auburn 116- 1931 -023
AG -C -434 - BNSF Utility Crossings 2 June 2015
Exhibit A Amend 4 Rev I Scope of Work
CITY OF
AU .t Nancy Backus, Mayor
V. , WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
December 9, 2014
Randy Raymond
Parametrix, Inc.
1019 39th Avenue SE, Suite 100
Puyallup, WA 98374
RE: Amendment No. 3 to Agreement for Professional Services, AG-C-434
Project No. CP1308, BNSF Utility Crossings Project
Dear Mr. Raymond:
Enclosed please find an executed original of the above-referenced Amendment No. 3.
This amendment is for a time extension only and extends the term of the agreement to
December 31, 2015.
For the City's tracking and record keeping purposes, please reference AG-C-434 and
Project No. CP1308 on all correspondence and related material.
As the project manager, I am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me.
You can contact me at 253-804-3118.
Sinc/ers
d0 1:X
� � ii
Jac„ b S eting, RE/
Assistant City Engineer
Community Development & Public Works Department
JS/ad/mt
Enclosure
cc: Dani Daskam, City Clerk (copy letter only)
AG-C-434
CP1308 (2.20)
AUBURN * MORE THAN YOU IMAGINED
AMENDMENT #3 TO AGREEMENT NO. AG-C-434 BETWEEN
THE CITY OF AUBURN AND PARAMETRIX, INC.
RELATING TO PROJECT NO. CP1308, BNSF UTILITY CROSSINGS"PROJECT
THIS AMENDMENT is made and entered into this y° day of ae."—�K�cer , 2014, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and Parametrix, Inc. (hereinafter referred to as the
"CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-434
executed on the 4th day of June 2013, and amended by agreements dated the 19th day of May
2014 and the 10th day of July, 2014.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2015
2. SCOPE OF WORK: There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-434 executed on the 4th day of June 2013 and subsequent amendments
shall remain unchanged, and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
PARAMETRIX, INC. CITY OF AUBURN
Ape
BY ,II.4r/ r' �� lX1Ca �1ti
Authorize• signature - ancy Bacic ayor
ATTEST (Optional): ATTEST:
By: G
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Appro ea". tQ fin
ralia J9
Attorney for (Other Party) Daniel B. Heid, Auburn City Attorney
Amendment No. 3 for Agreement No. AG-C-434
Parametrix, Inc.
Page 1 of 1
A 7,. tlD-"1
AMENDMENT#4 TO AGREEMENT NO. AG-C-434 BETWEEN
THE CITY OF AUBURN AND PARAMETRIX, INC.
RELATING TO PROJECT NO. CP1308, BNSF UTILITY CROSSINGS PROJECT
THIS AMENDMENT is made and entered into this(9 0>day of ( // , 2015, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and Parametrix, Inc. (hereinafter referred to as the
"CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-434
executed on the 4th day of June 2013, and amended by agreements dated the 19th day of May
2014 and the 10th day of July, 2014.
The changes to the agreement are described as follows:
1. CONTRACT TERM: There is no change to the contract term.
2. SCOPE OF WORK: The scope of work is amended to included the following tasks: (See
Exhibit A, which is attached hereto and by this reference made part of this amendment.)
3. COMPENSATION: The amount of this amendment is $24,126.97. The total contract
amount is increased to $279,126.97
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-434 executed on the 4th day of June 2013 and subsequent amendments
shall remain unchanged, and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above
PARAMETRIX;'INC. _ CITY OF AUBURN
:y: AP; Sala ► • i _ . rI 411
Authorize• ign: r ancy Bac , ayor
ATTEST (Optional): ATTEST: p (� �J
By: �/ C./OG, /
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Approv-• as to . •
Attorney for (Other Party) Da ie B. -id, auburn • ity'Att. ey
Amendment No. 4 for Agreement No.AG-C-434
Parametrix, Inc.
Page 1 of 1
EXHIBIT A
SCOPE OF WORK — AMENDMENT NO. 4 REV. 1
City of Auburn
AG-C-434 — BNSF Utility Crossings Project
Design Services
The City requested additional traffic signal modification design to be included with the intersection
improvements in the intersection of 37th Street NW and B Street NW. The City also requested that the
Consultant provide limited construction phase services, including partial submittal review and assistance
with dewatering plan review.
The following scope of work outlines the Consultant effort to provide the requested design services for
the BNSF Utility Crossing Project.
PHASE 10—AMENDMENT 4
Task 1 —Traffic Signal Design
Objectives
The Amendment 2 Scope of Work included replacement of traffic loops impacted by pavement
reconstruction and spare conduits for future accessible pedestrian signal (APS) pushbutton posts. The
City requested replacement of all loops and extension of pavement limits to include loop areas, design for
completion of the full APS system, as well as installation of the pedestrian heads and associated
modification of the existing signal wiring. This effort required an additional site visit, update of the base
map, addition of a plan sheet, and modifications to existing plan sheets and the specifications.
Deliverables
• Plans, Specifications, and Engineer's Estimate incorporated in the 100% Check Set and Final Bid
Documents.
Task 2 —Construction Services
The Consultant will provide limited construction services including attendance of construction meetings
when requested by the City, review of boring and slip lining submittals, and miscellaneous engineering
assistance as requested by the City.
Subtask 1—Project Management and Meetings
Objectives
Amendment 2 included Project Management through August, 2014. The Amendment No. 4 budget
includes additional effort for project management tasks as described in the original Scope of Work
Through June, 2015.
The Consultant will attend construction-related meetings as requested by the City.
City of Auburn 216-1931-023
AC-C-434-BNSF Utility Crossings 1 June 2015
Exhibit A Amend 4 key 1 Scope of Work
Assumptions
• Consultant Construction Services will not be required after June, 2015.
• The budget assumes that one (1) Consultant staff will prepare for and attend up to three (3)
meetings up to two (2)hours each in duration.
Subtask 2—Submittal Review
Objectives
The Consultant will provide review of boring and slip lining submittals when requested by the City.
Deliverables
• Submittal review comments in electronic (Word) format.
Assumptions
• Submittals will be provided in electronic(PDF)format.
• Submittal review comments will be provided on the Consultant's standard review form.
• The budget assumes 12 submittals with one resubmittal each. Additional submittals may require a
further amendment.
• Submittals received from the Contractor will substantially conform with the requirements of the
Contract. Incomplete or improper submittals will be returned without review.
Subtask 3—Engineering Assistance
• The Consultant will respond to project-related inquiries when requested by the City.
• The Consultant will retain a geotechnical subconsultant to assist with and review dewatering and
geotechnical issues.
City of Auburn 216-1931-023
AC-C-434-BNSF Utility Crossings 2 June 2015
Exhibit A Amend 4 Rev I Scope of Work
CITY OF _* *
A� T '"�T Nancy Backus, Mayor
- - WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
January 7, 2016
Randy Raymond
Parametrix, Inc.
1019 39th Avenue SE, Suite 100
Puyallup, WA 98374
RE: Agreement for Professional Services, AG-C-434
Project No. CP1308, BNSF Utility Crossings Project
Dear Mr. Raymond:
This letter is to inform you that the above-referenced Agreement for Professional Services
is being closed at this time. Our records indicate that we processed the final payment for
this agreement on August 19, 2015, for invoice #01-75597 in the amount of $24,034.95.
If you feel that this Agreement for Professional Services should not be closed, or if there
are any outstanding invoices, please inform me by January 6, 2016.
Thank you for your firm's professional services in work related to the BNSF Utility
Crossings project. If you should have any questions, feel free to give me a call at
253.804.3118.
Sincere y,
Ja ob Swe ing, P.E.
Assistant City Engineer
Community Development & Public Works Department
JS/ad/as
cc: City Clerk
AG-C-434
CP1308 (2.20)
•
AUBURN * MORE THAN YOU IMAGINED