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Home My WebLink About06-24-2013 6-24-2013 r-- '--__..------- - - - --------- --------- ---- ---...--- �— Planning and Community �o , i � Development B V RN June 24, 2013 - 5:00 PM I WA. IIIKk,I0N Annex Conference Room 2 j ............. .. MINUTES j I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Chair Nancy Backus, Vice-Chair John Holman and Member Largo Wales were present. Also present were Interim Planning and Development Director Jeff Tate, Finance Director Shelley Coleman, City Attorney Dan Heid, Planning Manager Elizabeth Chamberlain, Environmental Protection Manager Chris Andersen, Principal Planner Jeff Dixon, Economic Development Manager Doug Lein, and Planning Secretary Tina Kriss. Members of the audience present were: Scot Pondelick, Thomas Sauers, Robert Whale of the Auburn Reporter, Commissioner Yolanda Trout, Commissioner Joan Mason, Councilmember Osborne, Councilmember Peloza and Arlista Holman. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Approval of Minutes - June 10, 2013 Draft Minutes (Tate) Vice-Chair Holman moved and Member Wales seconded to approve the June 10, 2013 minutes as written. Motion carried unanimously. 3-0 III. DISCUSSION ITEMS A. Auburn School District Impact Fees (Coleman) Finance Director Shelley Coleman reviewed the Auburn School District Page 1 of 5 annual report for fiscal year ending August 31 , 2012 with Committee. B. Ordinance No. 6468 (Chamberlain) The proposal amends Title 18, Zoning, of the Auburn City Code related to Section 18.04.360, amending the definition of "Family". Planning Manager Elizabeth Chamberlain provided a handout, Ordinance No. 6468, highlighting the proposed amendments to Auburn City Code, Section 18.04.360, the definition of family. This discussion topic has been before the Planning and Community Development previously with the larger discussion on student/rental housing in the neighborhoods around and adjacent to Green River Community College. Changing the definition of "family" is an interim measure to address student/rental housing as a first phase of a larger discussion. After having brought this before the Committee, the Planning Commission held a public hearing on June 18, 2013 and received testimony from staff and the public. There were three members of public that provided comments and one written letter submitted to the Planning Commission. The comments received at the public hearing supported the proposed code amendment and spoke favorably of the process but urged the City to address the concerns previously raised by the community regarding concerns expressed on student housing rentals. The Planning Commission recommended approval of the proposed code amendment as presented by staff with a 4-2 vote. The Committee, staff, and City Attorney Dan Heid discussed the removal of "family" within City code. Attorney Heid explained the intent in changing the definition of "family" was to remove the inconsistency between the definition of family and other related terms such as boardinghouse. The Committee stated it is difficult to define "family" without limiting the range of families we have today. Committee wants to be open to the various family forms within the City of Auburn without imposing any specific definition. The Committee pointed out that we may need provide enhanced enforcement of the City's code by the Code Compliance Officers to work through the issues and concerns raised by residents living in the communities of Green River Community College regarding any code violations at student/rentals. Committee, staff, and City Attorney Heid discussed several options to address the inconsistency of the definition of "family" and other related terms. At this time the Committee has determined they would not move forward with the proposed code change but requested that staff meet Page 2 of 5 with the City Legal Department to review options to address the inconsistency between the definition of family and other related terms such as boardinghouse (possibly removing the term "family" altogether). Staff will return at the next meeting to bring back an alternative proposal. C. Ordinance No. 6469 (Tate) Ordinance 6469 — 2012 International Building Code Interim Planning Director Jeff Tate provided a handout, Ordinance No. 6469, amending Chapters 15.06, and 15.07 of the Auburn City Code (ACC) and amending Sections 15.08A.0011 , 15.08A.021 and 15.36A.011 of the Auburn City Code regarding amendments to and updating of Building Codes to the Committee. The Planning Commission held a public hearing on June 18, 2013 and after deliberation and further modification of the staff recommendation, recommended approval of the amendments to Title 15 ACC. Committee and staff discussed the amendments. Committee was in support of Ordinance No 6469 and determined they would move the item to action. Vice-Chair Holman moved and Member Wales seconded to recommend moving Ordinance No. 6469 to full City Council for approval. Motion carried unanimouly. 3-0 D. 2013 Comprehensive Plan Amendments (Dixon) See attached memo. Principal Planner Jeff Dixon reviewed the 2013 Comprehensive Plan Amendments with the Committee. Committee expressed their gratitude for the docket staff provided to outline the proposed amendments for 2013. E. City of Auburn Floodplain Management (Andersen) Environmental Protection Manager Chris Andersen provided the third briefing in a series of briefings regarding City of Auburn floodplain management activities. Committee and staff reviewed the Federal Emergency Management Agency (FEMA) Flood Insurance Rate Maps (FIRMS). Flood Insurance Rate Maps are used to determine what flood hazards are for an area. A Flood Insurance Study (FIS) is used to obtain flood hazards for an area. Page 3 of 5 Staff then reviewed the City of Auburn Regulatory Floodplain Map. Environmental Protection Manager Andersen stated in order to administer the City's Flood Hazard Area regulations found in Chapter 15.68 of the Auburn City Code (ACC), the City has adopted a Regulatory Floodplain Map. The FEMA Flood Insurance Studies and FIRMS for the City of Auburn were adopted in 1995 for the King County portion of the City, and in 1987 for the Pierce County portion of the City. FEMA is currently in the process of conducting a multi-year national flood risk mapping update project. As part of the project, new flood studies are being conducted and older paper map products are being replaced with updated Digital Flood Insurance Rate Maps (DFIRMs). The process has been placed on hold by FEMA pending the development and adoption of a new national policy on the way levees and other flood protection structures are considered by the flood models used to develop the maps, recognizing the flood protection benefits. Staff will provide a fourth briefing at the July 22, 2013 Planning and Community Development meeting to provide an overview of the City's flood control and flood event preparation and response activities. F. Discussion of ACC 18.21.010(F) Lot Averaging Zoning Code (Dixon) Principal Planner Dixon provided background information on the current existing code provision ACC 18.21 .010(F) related to "Lot Averaging". Lot averaging allows a subdivision proposal to not meet the 35,000 square foot lot size minimum of the R1, zoning district when certain standards are met. The Lot Averaging code provision was party instituted to apply to areas of the City that were also designated as the "Urban Separator Overlay" but is not exclusively limited to these areas. The Lea Hill area currently has two primary areas of urban separators. Staff asked if the Committee was interested in application of this code provision to different areas of the City. Committee and staff discussed the ability to maintain our buffers and have provisions in place to maintain quality standards. Principal Planner Dixon explained that the City has other governing factors in place to provide adequate protection to maintain quality standards. Committee is interested in allowing the expansion of Lot Averaging in other areas of the City. Staff will consider this for future code changes. G. Director's Report (Tate) Page 4 of 5 For discussion only. The ribbon cutting for the Hospital Central Services Cooperative, Inc. (HCSA) laundry facility will be tomorrow at 1 :00 p.m. With the impending 2012 Title 15 Auburn City Code Building Code changes slated for July 1 , 2013 staff expects to receive the application for the Landmark Development Group project next week. The City has also received 140 developer single-family residential applications to vest to the current code prior to the Title 15 Building Code changes. H. PCDC Matrix (Tate) For discussion only. Committee reviewed the matrix and had no changes or additions. IV. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 6:52 p.m. DATED THIS DAY OF 2013. i�i roc :ba! Nancy Back"s 'Chair Tina Kriss - Planhing Secretary Page 5 of 5