HomeMy WebLinkAbout07-01-2013 CITY Or '
R JulyPASHINGTom Finance Committee
1, 2013 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex at
One East Main Street in Auburn.
A. Roll Call
Chair John Partridge, Vice Chair Largo Wales, and Member John
Holman were present.
City officials and staff members present included: Mayor Peter B.
Lewis, Finance Director Shelley Coleman, Public Works Director
Dennis Dowdy, and Deputy City Clerk Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
Resolution No. 4969 and Resolution No. 4970 were added
as discussion items and Resolution No. 4963 was added as an action
item.
II. CONSENT AGENDA
A. Minutes of the June 17, 2013 Regular Meeting
Member Holman moved and Vice Chair Wales seconded to approve
the minutes as submitted.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims check numbers 423291 through 423626, in the amount of
$1 ,305,250.22,and dated July 1 , 2013.
Committee members reviewed claims and payroll vouchers and briefly
discussed claims voucher 423469 (City Hall Remodel Phase 1) .
Director Coleman informed the Committee claims voucher 423514 had
been pulled, the bill was for tax preparation for the White River
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Historical Society.
Vice Chair Wales moved and Member Holman seconded to approve
and forward claims and payroll vouchers to the full Council for
consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 533890 through 533929 in the amount of
$278,876.27 electronic deposit transmissions in the amount of
$1 ,254,062.66 for a grand total of $1 ,532,938.93 for the period
covering June 13, 2013 to June 26, 2013.
See claims vouchers above for action on payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4970
A Resolution of the City Council of the City of Auburn, Washington,
approving an interlocal agreement between the City of Auburn and the
City of Pacific for municipal services
City Attorney Heid presented Resolution No. 4970, approving an
interlocal agreement between the City of Auburn and the City of
Pacific for municipal services. A revised resolution and agreement
were provided to the Committee.
Mayor Lewis stated the City will receive full cost recovery and will only
negotiate duties that will not impact the City's current level of service.
The City will not hire additional employees to complete the work
contracted from the City of Pacific. The City of Pacific is in need of
assistance to bridge the gap left by the recall of their Mayor. Most of
the services provided to Pacific will not extend past the end of 2013.
Vice Chair Wales expressed concern for the level of service currently
provided to the citizens of Auburn. Chair Partridge ask how the City of
Pacific has been meeting these needs currently. Mayor Lewis stated
the City Council of Pacific is unaware of the extent of the need for
assistance, currently they are taking the steps necessary to keep the
City running during the transition from the recalled Mayor to the new
Mayor. Member Holman asked if the interlocal agreement would put
the City of Auburn at greater risk for litigation. City Attorney Heid
stated he saw no increased risk of liability.
Vice Chair Wales moved and Member Holman seconded to approve
and forward Resolution No. 4970 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
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IV. DISCUSSION ITEMS
A. Resolution No. 4966 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept a state grant to be administered
through the Washington Traffic Safety Commission for the School
Zone Flashing Beacon Project
Director Dowdy presented Resolution No. 4966 authorizing the Mayor
to accept a state grant to be administered through the Washington
Traffic Safety Commission for the School Zone Flashing Beacon
Project. The grant will allow the City to automate the flashing beacons
in school zones allowing staff to control the beacon from a computer at
City Hall.
Vice-Chair Wales stated automating the beacons will increase
accuracy. Chair Partridge noted the schools will still have to notify City
of schedule changes.
B. Resolution No. 4967 (Heid)
A Resolution of the City Council of the City of Auburn, Washington,
declaring that the City of Auburn, Washington, is officially a Purple
Heart City
City Attorney Heid introduced Resolution No. 4967 declaring that the
City of Auburn, Washington, is officially a Purple Heart City. Mayor
Lewis patterned the resolution after other cities across the country
adopting similar resolutions. The resolution provides extra recognition
to those who have been hurt or killed in service for their country.
Chair Partridge asked what changes would be seen within the City if
the resolution is approved by Council. City Attorney Heid said there
may not be any recognizable changes, the City may put up signs that
recognize the City of Auburn as a Purple Heart City. The recognition is
a continuation of the City's efforts to recognize veterans and their
contributions.
C. Resolution 4962
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a license agreement
between the City of Auburn and Boeing for at-grade crossing
Director Dowdy presented Resolution No. 4962, authorizing a license
agreement between the City of Auburn and Boeing for at-grade
crossing. This agreement will allow the City to create a crossing
across the railroad tracks to the City owned property.
Chair Partridge stated the $200.00 a year payment seems nominal
and once the agreement is in place the City can move forward
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with projects at the property.
D. Resolution No. 4969
A Resolution of the City Council of the City of Auburn, Washington,
declaring an emergency with respect to repair of the storm drainage
facilities at the Hidden Valley Vista Drainage Basin
Director Dowdy presented Resolution No. 4969, declaring an
emergency with respect to repair of the storm drainage facilities at the
Hidden Valley Vista Drainage Basin. He explained the storm drainage
failure and the current state of the pipe and hillside. The area is an
extremely steep grade and the repairs need to take place before
additional damage occurs. He presented a preliminary plan for
the repairs and a cost estimate. If the City proceeds with the bid
process the repairs will not be completed before winter and additional
damage will occur to the area.
Vice Chair Wales asked where the funds for the repairs will come
from. Director Dowdy stated the storm fund has an available balance
that will cover the repairs but the City will need to adopt a budget
amendment. Chair Partridge asked if the repairs will be a permanent.
Director Dowdy stated the repairs will be permanent. The pipe has
degraded to the point the a total replacement is required. The City will
not follow the previous design. If easements can be obtained the new
pipe will go straight down the hill with anchors along the ground.
E. Other
Vice-Chair Wales requested a discussion item be placed on an
upcoming agenda regarding developing a policy for the revenue the
City receives from the sale of City owned property.
V. ADJOURNMENT
There being no further business, the meeting adjourned at 6:10 p.m.
APPROVED this 15th day of July, 2013.
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jogn Partridge, ChaiH Shawn Campbell, Deputy City Clerk
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