HomeMy WebLinkAboutUnited States Secret Service - MOU MEMORANDUM OF UNDERSTANDING
BETWEEN THE AUBURN POLICE DEPARTMENT
AND
THE UNITED STATES SECRET SERVICE
The Auburn Police Department and the United States Secret Service (USSS) enter into
this memorandum of understanding(MOU),which becomes effective with the signatures
of both parties and remains in effect until terminated by the mutual agreement of the
Auburn Police Department and the USSS or upon 30 day written notice by either party to
this agreement.
I. AUTHORITY
This MOU is established pursuant to provisions of the Treasury Forfeiture Fund Act of
1992,31 USC 9703,as amended. This act established the Department of the Treasury
Forfeiture Fund and authorized the payment of certain overtime expenditures,travel, fuel,
training,equipment and other similar costs of State and Local law enforcement officers,
that are involved in joint operations,with a Department of the Treasury law enforcement
organization,as prescribed in 31 USC 9703 (a)(1)(1)(hereinafter"overtime costs and
other expenses').
II. PURPOSE
This MOU establishes the procedures and responsibilities of both the Auburn Police
Department and the USSS for the reimbursement of certain overtime costs and other
expenses pursuant to 31 USC 9703.
III. CONDITIONS AND PROCEDURES
The parties agree to the following conditions:
(a) The Auburn Police Department may request reimbursement of payment of
overtime costs and other expenses directly related to work performed by its
officer(s)assigned to assist the U.S. Secret Service's Electronic Crimes Task
Force(ECTF) in conducting official investigations. The Auburn Police
Department will submit all requests for reimbursement payments,together with
appropriate documentation, to the U.S. Secret Service's Task Force Operations
Supervisor. Request for reimbursement will be based solely upon overtime
worked and other expenses performed on behalf of the U.S. Secret Service ECTF.
(b) All reimbursement hours of overtime costs and all other expenses covered under
this MOU must be approved and certified by the U.S. Secret Service Task Force
Operations Supervisor. The reimbursable overtime payments will be based upon
the actual hourly overtime rate, exclusive of matching employer contributions for
any taxes or benefits.
(c) The U.S. Secret Service Task Force Operations Supervisor will forward all
approved reimbursement requests through the Special Agent in Charge(SAIC)
Asset Forfeiture Division, Office of Investigations, to the Treasury Forfeiture
Fund's payment agent, U.S. Customs National Finance Center(NFC).
(d) During the period of assignment to the ECTF,the Auburn Police Department will
remain responsible for establishing the salary and benefits, including overtime of
the officer(s)assigned to the Task Force and making all payments due them.
Reimbursement under this MOU is contingent upon the availability of mandatory
funds allocated to the U.S. Secret Service through the Department of the Treasury
Forfeiture fund.
(e) The Auburn Police Department shall permit and have readily available for
examination and auditing by the U.S. Secret Service,the Department of Treasury,
the Comptroller of the United States,and any of their duly authorized agents and
representatives,any and all records, documents,accounts, invoices, receipts or
expenditures relating to this agreement. They shall maintain all such records and
reports until all audits and examinations are completed and resolved,or for a
period of three(3)years,which ever is sooner.
(f) Payments may be made to the extent they are included in the U.S. Secret Service
Fiscal Year Plan and the monies are available within the Department of Treasury
Forfeiture Fund to satisfy the request(s)for reimbursable expenses. It should also
be understood that the total amount(s)made available to the U.S. Secret Service
through the Department of the Treasury Forfeiture Fund, for reimbursement to the
Auburn Police Department,could change at any time.
(g) Pursuant to the Treasury Executive Office for Asset Forfeiture(TEOAF)directive
number 18,the maximum reimbursement entitlement for overtime costs to any
one law enforcement official cannot exceed fifteen-thousand($15,000.00)dollars
during the fiscal year.
(h) This document does not obligate funds. Funding authority will be provided
through other documents.
(i) The Auburn Police Department shall provide the U.S. Secret Service within 10
days of the signing of this MOU. with their agency's mailing address, contact
name, telephone number and tax identification number Further, this agency must
provide the name, account number and ABA routing number of the financial
institution where the Auburn Police Department wants the Electronic Funds
Transfer(EFT) payment deposited for the reimbursement of overtime salary
costs. Failure to provide this information within the prescribed period of time will
nullify this MOU agreement.
Iv. REVISIONS
The terms of this MOU may be amended upon the written approval of both the Auburn
Police Department and the U.S. Secret Service. Such amendment is effective upon the
date of approval.
U.S. Secret Service Auburn Police Department
Seattle Field Of ice
1 1.
S rC James lelminski Chief/Commissioner heriff or
Designee (Name)
Date: Date: O Z- l 3 20 l
U.S. Secret Service, Office of Investigation vt ity Of Auburn
Asset Forfeiture Division
SAIC Asset Forfeiture Division Mayor Pete Lewis
l / Date FEB 15 Z013
Date:
Ci y Attorney —m 1-Ieid
Date
co
- o Rev. 4/2011 cn i'