HomeMy WebLinkAbout08-05-2013 PUBLIC WORKS COMMITTEE AGENDA PACKET
Public Works Committee
August 5, 2013 - 3:30 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
III.ACTION
A. Approval of Minutes*
IV.RESOLUTIONS
A. Resolution No. 4976* (Fenhaus)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor to Perform the Necessary Actions to Withdraw from the South King County
Regional Water Association and from the Joint Operating Agreement Among the
Members of the Association
B. Resolution No. 4978* (Webb)
A Resolution of the City Council of the City of Auburn, Washington, Setting a
Public Hearing Date in Relation to Amending the 2014-2019 Transportation
Improvement Program of the City of Auburn Pursuant to R.C.W. Chapter 35.77
V.DISCUSSION ITEMS
A. Resolution No. 4979* (Webb)
A Resolution of the City Council of the City of Auburn, Washington, Amending the
2014-2019 Six-Year Transportation Improvement Program of the City of Auburn
Pursuant to R.C.W. Chapter 35.77
B. Resolution No. 4963* (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor and City Clerk to Execute a Subscription Agreement between the City of
Auburn and Zonar for Electronic Fleet Management Service
C. Cascade Water Supply Agreement Review (Repp)
D. Capital Project Status Report* (Gaub)
E. Significant Infrastructure Projects by Others - Public Works Status Report*
(Gaub)
Page 1 of 109
F. Action Tracking Matrix* (Dowdy)
G. Public Works Project No. CP1119 (Sweeting)
Auburn Way South, Fir to Hemlock Street: Extesion of Project Limits and
Associated Additional Project Costs to Meet WSDOT Requirements
H. M Street Rechannelization Parking Removal (Para)
I. Regional Traffic Signal Maintenance Support (Dowdy)
VI.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 2 of 109
AGENDA BILL APPROVAL FORM
Agenda Subject:
Approval of Minutes
Date:
July 30, 2013
Department:
Public Works
Attachments:
July 15, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to approve the minutes of the July 15, 2013 Public Works
Committee meeting.
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:August 5, 2013 Item Number:ACT.A
AUBURN * MORE THAN YOU IMAGINEDACT.A Page 3 of 109
Public Works Committee
July 15, 2013 - 3:30 PM
Council Chambers
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Council
Chambers, located on the first floor of Auburn City Hall, 25 West Main
Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete B. Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer
Dan Repp, Transportation Manager Pablo Para, City Attorney Dan
Heid, Engineering Aide Amber Mund, Senior Project Engineer Jacob
Sweeting, Planning Manager Elizabeth Chamberlain, Traffic Engineer
James Webb, Street Systems Engineer Jai Carter, Sanitary Sewer
Engineer Bob Elwell, Water Utility Engineer Susan Fenhaus, Project
Engineer Seth Wickstrom, and Public Works Secretary Jennifer
Cusmir.
Members of the public in attendance included: Citizens Scot Pondelick
and Thomas Sauers.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one agenda modification which transmitted a correct draft
of the July 1, 2013 meeting minutes and added Discussion Item G,
King County Reddington Levee Open House, to the agenda.
II. CONSENT AGENDA
A. Approval of Minutes
Member Osborne and Vice-Chair Peloza noted Scribner’s errors and
requested they be corrected.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve the Public Works Committee Meeting
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ACT.A Page 4 of 109
minutes for date, July 1, 2013, as amended.
Motion carried 3-0.
B. Right-of-Way Use Permit No. 13-10 (Mund)
Auburn Days Festival and Fun Run
Engineering Aide Mund explained that Girl Dog Inc. and the Home
Plate Pub both have permitted uses in locations that Auburn Days has
utilized in the past, and the right-of-way maps were included with the
Auburn Days permit documents to make sure their uses are still
accommodated. The accommodations are also noted in the special
conditions of the permit, in response to questions asked by Chairman
Wagner.
Engineering Aide Mund identified the applicant as Auburn Days, in
response to a question asked by Member Osborne. Engineering Aide
Mund stated that Auburn Days is an organization with a committee
and the City’s contact for the Right-of-Way Use Permit is Connie
Henke.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve Right-of-Way Use Permit No. 13-10 for
the Auburn Days Festival.
Motion carried 3-0.
C. Public Works Project No. CP0912 (Sweeting)
Project No. CP0912, Citywide Guardrail Improvements Project
Senior Project Engineer Sweeting was present. There were no
questions from the Committee.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council grant permission to
advertise for bids for Project No. CP0912, Citywide Guardrail
Improvements Projects.
Motion carried 3-0.
D. Public Works Project No. CP1207 (Truong)
Project No. CP1207, D Street Utility Improvements
Chairman Wagner asked how the project is related to the RPG
development, which will take place in the same vicinity. Assistant City
Engineer Gaub answered that Project No. CP1207 is not related to
the RPG development. The scope of the project includes the
replacement of an AC water main, the removal of a sewer pump
station and installation of a gravity sewer system.
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ACT.A Page 5 of 109
Assistant Director/City Engineer Selle noted that the developer will be
making use of the utility improvements and in terms of the resurfacing
of D Street by the developer, RPG is not yet sure what work will be
done on the street in the future. Selle stated that the pavement will be
restored to the current condition as part of the scope of work for
Project No. CP1207.
Chairman Wagner asked if the utility work could be completed at the
same time the developer is working on the street, making the
developer responsible for funding the pavement work. Assistant
Director/City Engineer Selle answered that the project is too far ahead
of the development. Mayor Lewis asked if staff knew when the
development work will start. Selle stated that there is no approximate
start date for the RPG development at this time. Assistant
Director/City Engineer Selle noted that the City will not be making
street improvements to D Street; the City is only restoring the
pavement impacted by the utility work.
Mayor Lewis asked staff if there is need for the utility
improvements. Staff confirmed that there is need. Mayor Lewis spoke
about the importance of obligating the funds in the current year.
Assistant Director/City Engineer Selle spoke about the benefit of
switching the sewer system to a gravity line versus the pump station,
which is difficult and costly to maintain. Assistant Director/City
Engineer Selle also stated that the funds for the project were received
from the Port as part of wetland mitigation project and there is a time
limitation for expending the funds.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council grant permission to
advertise for bids for Project No. CP1207 , D Street Utility
Improvements.
Motion carried 3-0.
III. RESOLUTIONS
A. Resolution No. 4964 (Webb)
A Resolution of the City Council of the City of Auburn, Washington,
Amending the City of Auburn Transportation Impact Fee Schedule to
Adjust for 2013 Fees
The Committee and staff reviewed the recommended updates to the
Transportation Impact Fee Rate Schedule.
Traffic Engineer Webb explained that instead of square feet, the
independent variable being used to calculate the fees for schools is
“per student,” in response to a question asked by Chairman Wagner.
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ACT.A Page 6 of 109
Member Osborne asked why there is not a reference to the ITE
Manual, Ninth Edition, rate calculations instead of an entirely different
table included in the fee schedule. Traffic Engineer Webb explained
that the City does not use the straight ITE trip generations rates, but
rather makes additional calculations and adjustments to account for
other factors such as the trip length. The ITE code and basic trip rates
are used but the City then makes several subsequent adjustments to
develop the City’s fee.
Webb stated that staff included the most common land uses in the fee
rate schedule table and can refer back to the ITE Manual to calculate
fees for any land uses not included in the schedule.
Traffic Engineer Webb answered questions asked by Member
Osborne regarding potential trip generation fees for parks constructed
by developers and how those fess may be calculated using the ITE
Manual.
Vice-Chair Peloza asked what the drivers are for the reduction in
industrial, lodging and residential trip fees. Webb stated that a
combination of factors affect the fees including: the ITE Manual rate
has gone down slightly, the existing deficiency of the transportation
system may have been a factor, and the revised project estimates for
projects listed in the Transportation Improvement Program (TIP)
have affected the fees.
Traffic Engineer Webb explained that the Downtown trip fee schedule
is new and that there is no previous schedule to compare it to, in
response to a question asked by Vice-Chair Peloza.
Chairman Wagner asked why there is a difference between the trip
fee for Hardware/Paint Stores and Home Improvement
Superstores. Traffic Engineer Webb answered that the ITE defines a
paint store differently than a Home Improvement Superstore because
the superstore would have a greater square footage and therefore
would generate more trips.
Traffic Engineer Webb answered questions asked by Chairman
Wagner regarding the trip reduction fee for High Turnover Restaurants
and Drive-Thru Espresso Stands.
The Committee and staff reviewed the Transportation Impact Fee
Table 1.
Traffic Engineer Webb responded to a question asked by Vice-Chair
Peloza regarding the Downtown Fee Reduction
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ACT.A Page 7 of 109
Percentages. Chairman Wagner asked about the data that drove the
recommended reductions of the Downtown fees. Transportation
Manager Para stated that a combination of local data and data from
neighboring jurisdictions was used to develop the percentages. Para
noted that the local data, studies and analysis, are probably more
accurate than the national ITE studies.
The Committee, Mayor Lewis and staff discussed the differences
between local data versus national data provided by ITE.
The Committee and staff reviewed the comparisons with other
jurisdictions table.
Traffic Engineer Webb responded to questions asked by Mayor Lewis
regarding the difference in the General Office fees of the City of
Auburn and the City of Federal Way. Mayor Lewis commented that
the City’s direct competition, the City of Federal Way, fee for general
office space is approximately $2.50/ sq ft lower.
The Committee and Mayor Lewis discussed how to be more
competitive when encouraging certain types of development.
Assistant Director/City Engineer Selle answered questions asked by
Chairman Wagner and Mayor Lewis regarding street improvement
requirements in the downtown area.
Chairman Wagner asked that a follow-up analysis of the fee structure
and the impacts on competitive economic development be competed
and asked that the presentation of the analysis to the Committee be
added to the action tracking matrix. Mayor Lewis suggested Public
Works staff work with Planning and Development staff on the analysis
together and the results be taken to both the Public Works Committee
and Planning and Community Development Committees.
The Committee asked that Resolution No. 4964 be moved forward to
the City Council Meeting for adoption.
It was moved by Vice-Chair Peloza, seconded by Member Osborne
that the Committee recommend City Council adopt Resolution No.
4964, as amended, correcting the percentages.
Motion carried 3-0.
B. Resolution No. 4971 (Elwell)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute a Payback Agreement for a
Developer’s Extension (Kersey Water Improvements) Between the
City of Auburn and Kersey 3 LLC
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ACT.A Page 8 of 109
Sanitary Sewer Engineer Elwell reviewed the payback agreement
process for both the water improvements and sewer extension.
Elwell explained that at the point that the developer and City had
reached a fair distribution of the cost for the improvements; the City
prepared a 21-day letter which went out to all of the property owners
that may be affected by the payback agreement. In the letter staff
specified what the improvements are, the amount property owners
could be charged, depending on how they develop their property, and
staff also emphasized, in the letter, that property owners would not be
subject to any payback fees unless they actually connect to the City
water and sewer utilities in the future.
Chairman Wagner stated that his primary concern is sewer and asked
if a property owner’s septic system fails would they be required to
connect to City sewer, as stated in the current City policy. Assistant
Director/City Engineer Selle answered that the property must be within
a certain distance of the City sewer for that policy to apply. Sewer
Utility Engineer Elwell stated that the property must be within 200 feet
of a sewer line per both County and City requirements.
Assistant Director/City Engineer Selle stated that the payback
agreement would only apply when and if a property owner connects to
either water or sewer in the future. In the case of the sewer utility, if
properties were developed and a sewer Local Improvement District
(LID) was formed, or if the property’s septic system fails and the
property is within 200 feet of sewer service, the property owner would
have to connect and the payback agreement would be enforced. No
payback fees are paid until the property is actually connected to the
City’s utility system.
Assistant Director/City Engineer Selle continued, explaining that the
letters mailed to property owners also directs them to the City’s
website, where there are larger maps and on the website it is also
emphasized that the payback agreement only applies when the
property owner connects to the City’s water and sewer
systems. There is also a dedicated phone line and email address for
people to call with questions and the opportunity to schedule meetings
with City staff to discuss the agreements.
Assistant Director/City Engineer Selle stated that staff has received no
protest from property owners.
Chairman Wagner asked City Attorney Heid if the explanation of the
word “owner” used in the agreement is adequate. City Attorney Heid
stated that the agreement being used is a standard agreement which
speaks to the ownership of the property and the wording is
standard. City Attorney Heid stated that he has no concern having no
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ACT.A Page 9 of 109
definition for the term “owner” however changes could be made to
clarify.
Chairman Wagner asked if the City has the ability to recuperate the
cost for removing illicit sewer connections. City Attorney Heid stated
that there are several statutes that address the recovery of water and
sewer rights and costs.
The Committee and City Attorney Heid discussed the owner
obligations assigned by the payback agreement and whether or not
the definition of owner be more rigidly defined.
Assistant Director/City Engineer Selle and Sewer Utility Engineer
Elwell responded to questions asked by Member Osborne regarding
the properties identified on the map.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4971.
Motion carried 3-0.
C. Resolution No. 4972 (Elwell)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute a Payback Agreement for a
Developer’s Extension (Kersey Sewer Extension) Between the City of
Auburn and Kersey 3 LLC
Sewer Utility Engineer Elwell explained to the Committee how the
developer divided the basin into three different areas in order to more
fairly distribute sewer extension charges to property owners. The
Committee reviewed the larger scale map provided by Sewer Utility
Engineer Elwell. Assistant Director/City Engineer Selle and Sewer
Utility Engineer Elwell explained the different requirements and costs
for the three different segments.
Sewer Utility Engineer Elwell responded to questions asked by
Member Osborne regarding the cost to property owners that connect
to the City sewer utility.
Assistant Director/City Engineer Selle stated that because there was
not a large expenditure involved, the developer chose not to apply for
a storm utility payback agreement, in response to a question asked by
Chairman Wagner.
Assistant Director/City Engineer Selle answered questions asked by
Chairman Wagner regarding the size of the storm facility constructed
by the developer.
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ACT.A Page 10 of 109
Sewer Utility Engineer Elwell stated that letters were sent out to
approximately 230 properties, in response to a question asked by
Vice-Chair Peloza.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4972.
Motion carried 3-0.
D. Resolution No. 4973 (Truong)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute an Agreement
Between the City of Auburn and the Lowest Responsible Bidder for
Public Works Contract Number 13-07 Project Number CP1120 Lea
Hill Safe Routes to School Improvements
Assistant City Engineer Gaub reviewed the scope of the project with
the Committee. Gaub identified the locations of the schools on the
vicinity map.
Mayor Lewis stated that the school district supports the project.
In response to a question asked by Member Osborne, Assistant City
Engineer Gaub explained that the resolution authorizes the Mayor to
award the contract to the lowest responsible bidder for the project as
long as the total anticipated costs of the project and the bid amount
does not exceed the budgeted amount for the project, which is
$432,500.00. in response to a question asked by Member
Osborne. Assistant City Engineer Gaub reviewed the cost of all of the
activities included in the project’s budget and spoke about how the
contract will be awarded following adoption of Resolution No. 4973, in
response to questions asked by Member Osborne.
Assistant City Engineer Gaub noted that there is a deadline by which
the funds for the project must be allocated to meet the grant
requirements.
Chairman Wagner suggested that the wording in future resolutions
authorizing the Mayor to award contracts be updated.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4973.
Motion carried 3-0.
E. Resolution No. 4975 (Wickstrom)
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ACT.A Page 11 of 109
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Award and Execute an Agreement with the
Lowest Responsible Bidder for Construction of Public Works Contract
Number 13-06 for Project Number CP1302, 2013 Pavement,
Patching, Chipseal, and Overlay Project
Mayor Lewis and the Committee discussed the benefit of the wording
in Resolution No. 4975 remaining more flexible so the project can be
expanded if funds are available. Chairman Wagner asked that
citizens be provided with more educational materials regarding the
chipseal process and how/when to travel over chipsealed
streets. Project Engineer Wickstrom stated that the information can be
included on the project flyers for the local streets.
Mayor Lewis and Director Dowdy addressed questions asked by Vice-
Chair Peloza regarding the condition of the double chipseal on 320th
Street. The Committee and staff discussed whether or not tight turns
are good candidates for double chipseal treatments. Chairman
Wagner asked staff to conduct research on the matter and asked that
the item be placed on the action tracking matrix. Vice-Chair Peloza
noted that the chipseal treatment at the turn at 105th Street/320th
Street has not deteriorated.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4975.
Motion carried 3-0.
IV. DISCUSSION ITEMS
A. Senior Utility Discount and Rebate Program (Coleman)
Finance Director Coleman stated that the costs of the utility discount
and rebate program are covered by the utility funds, in response to a
question asked by Vice-Chair Peloza.
Member Osborne asked if King County has a similar rebate
program. Finance Director Coleman answered that they do not.
B. May 2013 Financial Report (Coleman)
Finance Director Coleman answered questions asked by Chairman
Wagner regarding Municipal Court and Probation decrease in year-to-
date expenditures for 2013 versus 2012.
Finance Director Coleman answered questions asked by Vice-Chair
Peloza regarding the operating loses in the utility funds.
Chairman Wagner spoke about the addition of the phasing in of the Page 9 of 13
ACT.A Page 12 of 109
sewer utility depreciation. Finance Director Coleman explained the
reasons Sewer-Metro Utility shows an operating loss, in response to a
question asked by Chairman Wagner. One reason is the manner by
which the County bills and the City remit payment for
services. Another reason is a past decrease in water flows and
usage. Finance Director Coleman spoke about the rolling quarterly
billing system.
Finance Director Coleman stated that she would provide the
Committee with additional information regarding the utilities’ accounts
receivable and working capital.
C. Comprehensive Transportation Plan Updates (Webb)
Traffic Engineer Webb distributed copies of the sections of the
Comprehensive Transportation Plan related to Levels-of-Service,
section 2 and section 5.
Chairman Wagner asked if other jurisdictions measure levels-of-
service based on corridors. Traffic Engineer Webb stated that the
most common measure used by the majority of jurisdictions is
intersection based levels-of-service, but there are jurisdiction that
review corridors as well. There are also jurisdictions, such as the City
of Seattle, that use screenlines.
Chairman Wagner asked if staff receives any complaints about
specific intersections. Transportation Manager Para said that system
wide, the City is in good shape in terms of levels-of-service. There are
a couple of locations near the state route ramps that are difficult to
coordinate. Transportation Manager Para also spoke about the p.m.
peak capacity issues on Auburn Way South.
Mayor Lewis asked, from staff’s perspective, which method or
measurement is more valuable, corridor or intersection. Assistant
Director/City Engineer Selle stated that staff preferred to utilize both
methods.
Chairman Wagner spoke about his concerns regarding level-of-
service for traffic traveling in the east/west direction. Mayor Lewis
noted that developers have not have concerns regarding east/west
traffic flow. Chairman Wagner requested that some analysis be done
on east/west traffic levels-of-service.
Chairman Wagner suggested not focusing too much on regional
coordination but more consideration be given to bicycle transportation,
using the information gathered from the Bicycle Task Force.
Chairman Wagner asked that Amtrak be mentioned in the
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Comprehensive Plan.
It was also recommended by Chairman Wagner that the addition of
the traffic impact fees in the downtown area and the expansion of
transit options be included in the plan.
Chairman Wagner asked that the section on air transportation be
expanded. Chairman Wagner spoke about the importance of the area
around the airport and economic development. The Committee and
Mayor Lewis discussed FAA restrictions.
Assistant Director/City Engineer Selle stated that the Transportation
Comprehensive Plan is an element of the City’s overall
Comprehensive Plan, which is updated annually as needed, in
response to a question asked by Chairman Wagner.
Transportation Manager Para said that other than traffic impact fees
and frontage improvements there are generally no private sector
contributions to transportation projects. Vice-Chair Peloza spoke
about the possibility of citizens bequeathing their estates to the City to
the transportation system.
Member Osborne recommended enhancing the transit section of the
plan so it may be used by Metro when they set their guidelines, which
may be beneficial to the City. Transportation Manager Para stated that
staff is looking into levels-of-service related to transit.
Chairman Wagner noted that the City’s willingness to form
transportation partnerships should be included in the plan. Mayor
Lewis agreed.
Member Osborne spoke about the City’s lack of a transit system and
connects to the Sounder Train. Mayor Lewis discussed ways to
increase the City’s opportunity to become a transfer/transit hub and
the benefit of such.
D. Capital Project Status Report (Gaub)
Item 4 – C201A – M Street Underpass: Chairman Wagner asked if
there is some artwork included in the project’s scope. Assistant City
Engineer Gaub stated that artwork was discussed with the committee
during the design phase, but was not included in the final project
scope.
Item 18 – CP1109 – 2011 Storm Pipeline Repair and Replacement
Phase 2: Assistant City Engineer Gaub noted that the advertisement
for bids date has been changed from July to September because
there are some underground conflicts that need to be designed
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ACT.A Page 14 of 109
around causing a slight delay.
Assistant City Engineer Gaub stated that staff is starting to use
Microsoft Project software recently installed to manage smaller
projects, in response to a question asked by Member Osborne.
E. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
Item 2 – 15th Street NW Gas Line: Assistant City Engineer Gaub
stated that the gas line is in and the majority of the pavement
restoration is complete. Additional work to replace the pavement still
needs to be completed on M Street NW in an area where the City
requested it be redone.
Member Osborne asked about work being done on the east side of R
Street between 2nd and 3rd Streets NE. Assistant City Engineer Gaub
stated that PSE is replacing gas lines and doing some directional
drilling.
Item 8 – SR 18 Neely Bridge Improvements: Director Dowdy noted
that there will be regional detours through the City due to the closure
of eastbound SR 18. Assistant City Engineer Gaub stated that there
will be a complete closure of east bound SR 18 that will affect traffic
over the last weekend in July. There is other work the State is
planning on SR18 that may affect traffic for several weeks but does
not involve a full closure of SR18. Assistant Director/City Engineer
Selle distributed maps for the state’s unofficial detour routes to the
Committee.
F. Action Tracking Matrix (Dowdy)
Item A – Active Capital Improvement Projects Map: Assistant City
Engineer Gaub presented the updated map to the Committee.
Item K – Street Lamp Installation 112th & 259th Street: Vice-Chair
Peloza asked for an update. Transportation Manager Para reported
that staff has heard back from PSE and the light has been added to
the list of street lights to be installed. Transportation Manager Para
stated that staff is still compiling the list of street lights to be installed
under the Mayor’s authority.
G. King County Reddington Levee Open House (Dowdy)
Director Dowdy stated that the open house was not very well
advertised by King County and was not well attended. Director
Dowdy reported that there was no information discussed at the
meeting that staff and the Council were not already aware of.
Director Dowdy also said that the project is being very well
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coordinated.
H. Additional Discussion
Chairman Wagner and Mayor Lewis discussed the Lakeland Hills
Estates development and potential required improvements to Kersey
Way.
Chairman Wagner stated that he would follow up with the Interim
Planning Director regarding the improvement requirements for the
plat.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 5:53 p.m.
Approved this 5th day of August, 2013.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4976
Date:
July 26, 2013
Department:
Public Works
Attachments:
Resolution No. 4976
Attachment A - Resolution No. 2568
Attachment B - Resolution No. 2781
Attachment C - Resolution No. 3383
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend that City Council adopt Resolution No. 4976
Background Summary:
Resolution No. 4976 authorizes the Mayor and the Public Works Director to perform the
necessary actions to withdraw from the South King County Regional Water Association
(SKCRWA) and from the Joint Operating Agreement among the members of the
Association.
The primary goals and objectives that supported Auburn’s membership and participation
in the SKCRWA have been accomplished, resulting in interlocal cooperative agreements
for the emergency interties with adjacent water purveyors. Continued membership in
the Association has limited benefits. Staff will continue participation in the Washington
Water Utility Council (WWUC) and will seek additional opportunities for continued
interaction with adjacent water purveyors.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Fenhaus
Meeting Date:August 5, 2013 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 17 of 109
----------------------------
Resolution No. 4976
July 17, 2013
Page 1 of 2
RESOLUTION NO. 4976
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR TO PERFORM THE NECESSARY
ACTIONS TO WITHDRAW FROM THE SOUTH KING
COUNTY REGIONAL WATER ASSOCIATION AND
FROM THE JOINT OPERATING AGREEMENT
AMONG THE MEMBERS OF THE ASSOCIATION.
WHEREAS, the City of Auburn (“Auburn”) is a member of the South King
County Regional Water Association (“SKCRWA”) consisting of the cities of
Algona, Auburn, Black Diamond, and Pacific, as well as the Lakehaven Utility
District, the Soos Creek Water and Sewer District, and King County Water
District #111, and has entered into a Joint Operating Agreement (“JOA”) with the
members of the Association, as authorized by Resolution No. 2568, adopted
June 5, 1995 as modified by Resolution 2781, adopted December 2, 1996 and
Resolution 3383, adopted August 17, 2001; and
WHEREAS, the primary goals and objectives that supported Auburn’s
membership and participation in the SKCRWA and JOA, as well as the mutual
goals of other members of SKCRWA have also been accomplished, resulting in
interlocal cooperative agreements for the emergency interties with adjacent water
purveyors where physically feasible have been accomplished; and
WHEREAS, by working closely in cooperation with other South King
County water purveyors the City has secured its system thru a series of
emergency interties and water supply agreements sufficient to support its future
needs; and
RES.A Page 18 of 109
----------------------------
Resolution No. 4976
July 17, 2013
Page 2 of 2
WHEREAS, The City sees no further substantial benefits that would
require continuing this formal agreement with adjacent purveyors that cannot not
be reasonably accomplished in the absence of the JOA; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. That the Mayor is hereby authorized to notify the SKCRWA
that the City is withdrawing from membership, and withdrawing from the Joint
Operating Agreement.
Section 2. That the Mayor is authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2013.
CITY OF AUBURN
________________________________
PETER B. LEWIS
MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
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RESOLUTION NO3 3 8 3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON AUTHORIZING THE MAYOR AND CITY CLERK TO
PERFORM THE NECESSARY ADMINISTRATIVE MEASURES TO APPROVE
AUBURNS WITHDRAWAL FROM THE EXISTING SOUTH KING COUNTY
REGIONAL WATER ASSOCIATION JOINT OPERATING AGREEMENT
DATED OCTOBER 8 1996 AND TO INDICATE AUBURNS ACCEPTANCE
AND CONTINUANCE AS A SIGNATORY MEMBER OF THE REVISED
SOUTH KING COUNTY REGIONAL WATER ASSOCIATION JOINT
OPERATING AGREEMENT DATED DECEMBER 19 2000
WHEREAS Auburn is a member of the South King County Regional
Water Association SKCRWA consisting of the cities of Algona Black
Diamond Kent and Pacific and Lakehaven Utility District Soos Creek Water
Sewer District and King County Water District 111 as authorized by
Resolution No 2568 adopted June 5 1995 and modified by Resolution No
2781 adopted December 21996and
WHEREAS the Board of Directors of the SKCRWA saw a need to make
certain amendments to the Joint Operating Agreement dated October 8 1996
to provide clarification to the intent of the agreement and
WHEREAS the Board of Directors of the SKCRWA have now prepared
and recommended for approval by each participatory member an update of the
Joint Operating Agreement to which Auburn is a signatory member
Resolution No 3383
August 172001
Page 1
RES.A Page 48 of 109
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON IN A REGULAR MEETING DULY ASSEMBLED HEREWITH
RESOLVES AS FOLLOWS
Section 1 The Mayor and City Clerk of the City of Auburn are hereby
authorized to perform the necessary administrative measures to approve
Auburns withdrawal from the existing SKCRWA Joint Operating Agreement
dated October 8 1996 and to indicate Auburns acceptance and continuance
as a signatory member of the revised SKCRWA Joint Operating Agreement
dated December 19 2000 A copy of said Agreement is attached hereto and
denominated as Exhibit A and incorporated by reference in this Resolution
Section 2 The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation
Resolution No 3383
August 17 2001
Page 2
RES.A Page 49 of 109
ItDATEDandSIGNEDthis day of September 2001
QkL
CHARLES A BOOTH
MAYOR
ATTEST
lDaltelleEDaskam
City Clerk
APPROVED AS TO FORM
Michael J Reynolds
City Attorney
Resolution No 3383
August 17 2001
Page 3
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Return Address
Auburn City Clerk
City of Auburn
25 West Main St
Auburn WA 98001
1F1C IIoF 11p171l1li
KING
RECORDERS COVER SHEET
Document Titles or transactions contained therein
Interlocal Agreement South King County Regional Water Association Joint OperatingAgreementI13Or
FilED BY PNtrc
Lv3jLJ 2
Reference Numbersof Documents assigned or released
DAdditional reference s on page of document
GrantorsBorrowers Last name first then first name and initials
Auburn City of
GranteeAssigneeBeneficiary Last name first
South King County Regional Water Association
Legal Description abbreviated Le lot block plat or section township range
PER RCW 3934
D Additional legal is on page of document
AssessorsProperty Tax ParcelAccount Number
NA
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o Assessor Tax not yet assigned
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as tItc JpC
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SOUTH KING COUNTY REGIONAL WATER ASSOCIATION
JOINT OPERATING AGREEMENT
December 19 2000
WHEREAS an adequate and safe water supply for South King County Regional Water
Association SKCRW A and its members is vital to both existing citizens and in implementing the
longtenn comprehensive plans ofSKCRWA members and
WHEREAS the State and SKCRWA prepared a Coordinated Water System Plan
CWSP for South King County and
WHEREAS projects that provide tor the coordinated and cooperative use and operation
of supply transmission storage treatment and pumping facilities to minimize cost provide for
improved water quality protect the environment provide for emergency needs and maximize the
best use of the resource is in the best interest of the citizens of the region
WHEREAS the current and neartenn water needs of the local governments and
SKCRWA require steps to establish a cooperative subregional water supply system and
WHEREAS the SKCRWA is committed to cooperate toward regional solutions for both
emergency and long range water supply needs and
WHEREAS the SKCRWA signatory members developed a Joint Operating Agreement in
1995 and revised the Joint Operating Agreement in 1996 and now want to further revise the
Agreement
NOW THEREFORE the SKCRWA signatory members of this Joint Operating
Agreement JOA agree as follows
I GENERAL
A The Signatory Members acknowledge the requirement to incorporate land use
planning as defined by the Growth Management Act with water supply planning
and
B The Signatory Members recognize the benefits of developing a subregional water
supply system that will allow the optimum use of surface and groundwater to
better manage and protect the areas water resources and
C The Signatory Members will hold an Annual Meeting about September 30th to
review the status of this JOA and any Amendments as well as other problems of
mutual concern The specific date time and location of the meeting will be set by
mutual agreement
December 192000
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D Merger shall mean when two signatory members merge or when a signatory
member and a nonsignatory member merge
E Termination This agreement shall cease to be binding on or to any signatory
member that is not in good standing or whenever a merger occurs
2 INTENT
A The general intent is to create a method for the Signatory Members to
cooperatively use certain existing facilities and construct new facilities needed to
develop a subregional water system The Signatory Members may mutually
agree by Interlocal Agreement to produce additional water and distribute it within
the Subregional Service Area with or without change to their retail service area
B The JOA provides a rramework for joint development of specific projects that may
include two or more Participants Each facility project andor intertie shall be
developed under a separate Interlocal Agreement IA consistent with this JOA
subject to approval by appropriate affected city council andor water district
boards The specific intent of this JOA is to make provisions for a standardized
fonn to create or expand cooperative agreements to meet the public water supply
needs for both emergency and longtenn use and to establish a basis for agreement
between Participants for financing ownership construction and operation of
mutually beneficial projects required to achieve cooperative objectives These
projects may include common facilities with other Agencies outside the SKCRWA
planning area
Interlocal Agreements IA negotiated under the provisions of this JOA shall speak
for themselves and should reference the version ofthe JOA which is in place at the
time that the agreement is reached It is the intent of the Signatory Members that
any Interlocal Agreements negotiated under the JOA would survive the withdrawal
of a Signatory Member rrom the JOA or rrom the South King County Regional
Water Association
It is further the specific intent of this JOA to preserve Signatory Members existing
water rights and protect the established or planned interest and needs of each
Signatory Member with respect to sources of water
Suggested content for an Interlocal Agreement is shown in Exhibit A
C It is the desire of the Signatory Members that this JOA be incorporated into the
South King County CWSP at the next update
D The tenn Participant as used in this JOA shall mean all the signatories of an IA
consistent with and implemented subsequent to this JOA
December 192000 2
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E The term Signatory Members as used in this JOA shall mean a member in good
standing of the South King County Regional Water Association who has signed
this JOA Good standing includes but is not limited to being current on all dues to
the SKCRWA
3 SUBREGIONAL SERVICE AREA AND FACILITIES
A Subregional Service Area shall mean the Signatory Members Designated Water
Service Areas identified in the CWSP or as approved by amendments to the CWSP
or as identified in a Signatory Members approved Comprehensive Water Plan
B Subregional Facilities shall mean
a that portion of the Participants sources interties transmission and storage
systems required to supply water to the service areas of the Participants or
new facilities as defined by a separate IA pursuant to this JOA
b those designated capacities within a Participant system as specifically
defined in an appropriate IA
C Facility Ownership Ownership of the physical facilities that exist on the date of
this JOA shall remain with the individual Signatory Members Unless otherwise
agreed to within a specific IA ownership and operational responsibilities of new
facilities shall be based generally on location in designated service areas with
capacity rights defined by appropriate IA
WATER SUPPLY CAPACITY RIGHTS
A Capacity Rights Participants may purchase capacity by IA Any changes in these
capacity rights shall be recognized by an IA approved by the appropriate affected
city councils andor water district boards
B Additional JOA Participants Other agencies may purchase capacity rights in
subregional facilities subject to the provisions of paragraph 4C Other agencies
who become Signatory Members of the SKCRWA and become Participants in
future projects undertaken under this lOA and future IAs will be assessed past
costs associated with development ofthis JOA as specified in Exhibit B
December 19 2000 3
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C Wholesaling Water
a A Signatory Member may wholesale water through lease or otherwise
delivered through subregional facilities to areas outside of the Signatory
Members Service Area so long as the other Signatory Members capacityrightsarenotnegativelyimpactedSignatoryMembersoftheSKCRWAagree
that where feasible and mutually beneficial they will coordinate planning and
development ofwater resources
b Signatory Members further agree that prior to entering into any agreement to
deliver long term water supply or construct joint facilities with a nonSignatory
Member agency they will first make a good faith effort to offer such supplies
andor capacities to Signatory Members provide the right of first refusal
Such offers shall be made on a cost of service basis as established by separate
IA Signatory Members shall have 60 days to respond
c Signatory Members agree that when entering into any agreement to deliver
long term water supply or construct joint facilities with a nonSignatoryMemberagencyinaccordancewiththisJOAtheywillincludeandcollectfor
remittance to the SKCRWA a fee for reimbursement of the costs for
development ofthe JOA as specified in Exhibit B
d Regular meetings of the SKCRWA shall be the forum for making Signatory
Members aware of discussions regarding water sales and joint projects
however all offers of participation or requests for participation shall be in
writing with copies to other Signatory Members
D Conservation All Participants will develop and implement a conservation plan
that is consistent with State guidelines Additional or supplemental conservation
requirements beyond basic programs may be included in a specific Interlocal
Agreement
E Curtailment In general curtailment for delivery of firm water shall be on a
uniform percentage basis for both wholesale and retail customers and curtailment
for delivery of interruptible water shall be on a last in first out basis as
determined by the date of formal agreement Specific curtailment requirementsandprovisionsshallbeincludedinInterlocalAgreementsimplementedunderthis
JOA
F uality An objective of the Signatory Members is to maintain the quality of the
water in the subregional facilities at or above the quality required by the State
drinking water standards The purchasing Participant will be responsible for
ensuring water quality blending analyses and other water quality issues are
resolved to their own satisfaction The Signatory Members may meet periodically
to ensure that water quality and operational issues are addressed and that needed
December 192000 4
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December 192000
information is exchanged in a timely fashion The written results of these meetings
will be circulated in a timely manner to all members and participants and reviewed
at the annual meeting
G Additional Facilities Projected needs will be identified by the Participants based
on the Participantsdesignated service areas As five or more years may be needed
to bring major new source capacity capabilities on line fiveyear and tenyear
forecasts are required and must be updated whenever a Participant becomes aware
of any significant change in their forecast demand These will be discussed jointly
as they arise and reviewed at the annual meeting
H Financing Each Project IA will include pertinent details of financing for that
project Financial participation in existing and additional facilities will be based on
each Participantsprojected need for each facility as designated capacity rights
Cost of Service Charge The Signatory Members and Participants will establish
wholesale water sales charges for both emergency and longterm supply that
include Icapital cost 2 fixed operating cost and 3 a variable operating cost
based on quantity of water delivered based on actual costs ofproviding the service
Fixed and variable operating and maintenance costs payments will be made
monthly per meter and use rates Projected annual rate adjustments and
documentation shall be provided at the annual meeting Any rate increase will be
effective beginning January I of the following year
I The Rates and Charges for the capital operation and maintenance of the
system shall be based on the following
a Capital Cost Those construction related costs incurred for
Capacity Rights Capital Costs for facilities contracted solely for a
specific project described in an IA are allocated based on
designated capacity to be purcbased
Capital costs shall include the debt service for each Participant
Such debt service shall be defined as the actual debt service on debt
issued for the Participantsproportionate share of capacity rights
or if no debt is issued for the Participantscosts by the financingParticipanttheamortizedvalueattheinterestrateofthemost
recent revenue bond issued by the financing Participant over 20
years However should all capital costs be paid in full by any
Participant purcbasing capacity rights prior to the time of the
financing Participant incurring the costs no interest charges shall be
assigned to the Participant purchasing capacity rights
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Capital Costs associated with a supplying Participants construction
of their internal water system facilities may be included in the fixed
and variable operating costs as appropriate using cost of service
principles in the same manner as those costs are included in the
supplying Participantscustomer rate base
b Fixed Ooerating Cost The cost of labor supervision supplies
utilities services taxes insurance and all other costs required to
operate and maintain the system other than those items included
under Variable Operating Cost The operating cost will include an
allocation for renewal and replacement
c Variable Ooerating Cost Those costs directly proportionate to the
volume of water produced including chemicals electric power and
other costs required to meet customer and system needs not
included in a and b above
2 Accounting
Subregional facilities accounting shall be documented in accordance with
generally accepted accounting practices acceptable to the Participants
ADMINISTRATIVE LEGAL AND OTHER PROVISIONS
A Each Signatory Member shall designate in writing their representative responsible
for coordination and implementation of the JOA and the subsequent IAs The
designated individuals will be the primary contact for all project approvals and
communication and shall prepare and publish a schedule and plan to facilitate the
planning design and daybyday operation of facilities associated with the
subsequent IAs
B Signatory Members in good standing may propose Amendments to this JOA at
any time Signatory Members in good standing shall vote on proposedAmendmentsattheAnnualMeetingAquorumofSignatoryMemberspresentshallapproveanyAmendmentstothisJOApriortotheirsubmittaltoSignatoryMemberscitycouncilsandorutilitydistrictboardsforapprovalASpecial
Meeting of the Signatory Members may be called for the purpose of amending this
JOA by two thirds of the Signatory Members in good standing
C A Signatory Member may withdraw ftom this JOA by providing 120 days notice to
other Signatory Members Notice shall be provided to each Signatory Member in
writing and shall include the reason for withdrawal
December 192000 6
RES.A Page 57 of 109
D Any Signatory Member that withdraws ITom the SKCRWA also withdraws ITom
this JOA
E This JOA shall remain in full force UIess terminated in writing by mutual
agreement of all Signatory Members in good standing Termination of the JOA or
withdrawal by any signatory member shall not affect any Interlocal Agreements
negotiated under a JOA
F A Signatory Member who merges with any Agency which is not a Signatory
Member of this JOA must withdraw ITom the JOA The merged agency would
then be allowed to reapply for Signatory Membership in the JOA as the merged
Agency
IN WITNESS WHEREOF the SKCRWA members hereto have caused this agreement to be
cJxecuted by their proper Officers on the day of J`R 3fJICtZ
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RPpr1d As To Form
By Q So
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City of AI
Date 101
aQ
By Q otr
Title Mayor
City of Auburn
Date September 4 2001
AttesttjJa
Approved As To Form d
By Ø
December 19 2000 7
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December 192000
By
Title
City ofBlack Diamond
Date
By
Title
City Kent
Date 7 0
By
Title
Lakehaven Utility District
Date
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By
December 192000
˙2 rJfTitleanrfIII11
Soos Creek Wi and Sewer District
Date nv 0
By
Title
King County
Date
111
By
Title
City of Pacific
Date
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South King County
Regional Water Association
Joint Operating Agreement
EdIibitA
Check List for IDterlocal Agreements
1 Project Title
2 General
List of Utilities to be parties to the Interlocal Agreement lA and approval of the appropriate
city councils andor water district boards
Consistency with the Joint Operating Agreement JOA
Description ofneed for the project
Listing ofpotential wholesale customers for the water in accordance with Section 4Cof the
JOA
Recognition of assessment of costs associated with development ofJOA in aocordance with
Section 4Bofthe JOA
Recognition of right offirst refusal to excess capacity of Signatory Members ofthe South
King County Regional Water Association SKCRWA in accordance with Section4C of the
JOA
Recognition that capacity and water rights are available to meet the needs ofthe IA
3 Description of Project
Include a drawing or description which identifies all the facilities to be considered within
the lA Included within the description should be all jointly or solely owned facilities that
are to be operated or paid for by a party to the lA
Description oflong term ownership of the facility
Identification ofthe party responsible for operation andor maintenance of the facility
Identification of the party responsible for payment for the design and construction of the
facility
4 Project Costs Financing Capacity Rights
Description of all project costs and the allocation to each party
Definition ofcapacity rights for all facilities
Definition ofcost sharing for longterm maintenance for each facility
Definition ofmethod of reimbursement for moneys expended ifrequired
Description of any applicable latecomer fees or hookup charges
Description of requirements for record keeping and monitoring of costs
5 Project Design and Construction Management
Definition ofoverall project management responsibilities
Definition ofdesign and construction management responsibilities for individual facilities
Description of basic periodic meeting schedule for review of project progress
December 19 2000 1 JOA Exhibit A 2000
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6 Conditions of Service
Limitations to source sharing or delivery of water if any
Design criteria for the project facilities
Minimum and maximum flow rates and pressures
Items specifically excluded liom the project
7 Term of Duration of the Agreement
Discussion of the length of time the agreement is in effect as well as the method to terminate
the agreement and succeeding agencies obligations
8 Amendments
Method by which the agreement could be amended
9 Hold Hannless Liability Language etc
December 19 2000 2 JOA Exhibit A 2000
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South King County
Regional Water Association
Joint Operating Agreement
exhibit B
Computation of Charges
Initial Computation based on 8 shares
16652
8
2081 Initial charge for a share
Cost to develop JOA from Covington and WD 111
Cost to the three participants of 1A2
Covington and Auburn three sharE 6244
WD 111 two shares 4163
Final Computation based on 12 shares
16652
12
1388
Ultimate use charge
Algona and Black Diamond one share 1388
WD 111 two shares 2775
Auburn Kent Covington WD Lakehven
UD Or Soos Creek WSD three shares 4163
Relmbersement for Development and initial use to Covington WD 111and Auburn
16652 Cost for development
Covington WD 111 Aubum
8326 8326
6244 4163 6244
2081 4163 6244
2081 4163
6244 4163 6244
4163 2775 4163
2081 1388 2081
463 463 463
1619 925 1619
lOA EchibiI B Fees 2000
development cost
use charge 1A2
recovery charge IA2 Auburn
ultimate use charge
remaining reimb
recovery charge IA3 Algona
remaining reimb
Decen—er 192000
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Approved January 212003
REVISED DYLAWS
of
REGIONAL WATER ASSOCIATION OF SOUTH KING COUNTY
L MEMBERSHIP
A Reeular Memben Governmental Bodies providing water service in South King County are
entitled to regular membership in this Corporation upon approval by the Board of Directors and
payment of any then required fees andor dues
The term member as used in these Bylaws shall mean regular member unless otherwise
designated
D Affiliate Memben Any governmental body Association of Water Purveyors water
purveyor individual or business may become an Affiliate Member upon approval by the Board of
Directors and payment of any then required fees andor dues
Affiliate Members have no proprietary or other interest in the Corporation are not entitled to
vote are not entitled to attend meetings as a matter of right and have no right to participate in
any distributions in dissolution or otherwise by the Corporation
Affiliate Members may with the approval of the Board of Directors attend any regular meeting
Ænd participate in all discussions at any regular meeting
C Assienment Neither regular nor affiliate membership in this Corporation is assignable by the
member
ll DIRECTORS
A Number The Articles of Incorporation provide for not less than three nor more than twenty
five Directors At the present there shall be as many Directors as there shall be regular members
plus the Alternate Directors provided for herein below The number of Directors and Alternate
Directors may be changed by the membership at any regular meeting or at a special meeting called
for that purpose
D Oualifications Directors and Alternate Directors must be elected officials or the designee of
members of the Corporation Each regular member shall be entitled to select one Director and
two Alternate Directors provided herein below
C Selection and Term Directors and Alternate Directors shall normally be selected by the
Regular Member prior to the Annual Meeting and serve for a term of one year or until such time
BYLAWS 1
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Approved Januy 212003
thereafter as their successors shall be selected by the Regular Member Notice of selection shall
be in a written form satisfactory to the Board ofDirectors
D Alternate Directors In the absence of a Director at a meeting of the Board of Directors or
in the event that a Director is unavailable or unable to act on any matter between meetings an
Alternate Director representing the same member may attend the meeting and vote andor act
outside a meeting Members may designate the order in which their Alternate Directors may act
In the absence of such designations it shall be as agreed by that members Alternate Directors
E Vacancies The Regular Member in accordance with the Selection requirements of these
Bylaws shall fill any vacancies occurring among its Directors and Alternate Directors
F Board of Directors The Director ITom each Regular Member or in the absence of the
Director the Alternate Director shall constitute the Board ofDirectors of the Corporation
No one need look beyond the fact that a vote or act was performed by either a Director or an
Alternate Director All such votes and actions shall be binding on the Corporation and may be
relied upon as the act of the Board of Directors and the Corporation by all persons dealing with
the Corporation
G ComDensation Directors shall not receive any compensation for acting as such but may be
reimbursed for expenses incurred in the business of the Corporation provided the expenses were
approved in advance by the Board ofDirectors or Executive Committee
ill AFFILIATE DELEGATES
A Affiliate Delegates Each Affiliate Member shall be entitled to an Affiliate Delegate and an
Alternate Affiliate Delegate
A Qualifications Affiliate Delegates and Alternate Affiliate Delegates may be elected officials of
or a designee ofthe Affiliate Member
C Selection and Term Affiliate Delegates and Alternate Affiliate Delegates shall be selected by
the Affiliate Member and serve until such time thereafter as their successors shall be selected by
the Affiliate Member Notice of selection shall be in a written form satisfactory to the Board of
Directors
D Vacancies The Affiliate Member in accordance with the selection requirements of these
Bylaws shall fill any vacancies occurring among its Affiliate Delegates and Alternate Affiliate
Delegates
BYLAWS 2
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Approved January 212003
F Compensation Affiliate Delegates and Alternate Affiliate Delegates shall not receive any
compensation from the Corporation
IV OFFICERS AND COMMITTEES
A Number The Officers of the Corporation shall be a President Vice President Secretary and
a Treasurer In addition to the foregoing the Board ofDirectors may elect such assistant or other
Officers as the Board from time to time deems appropriate
B Term Officers shall be elected by the Board of Directors at the Annual Meeting ofthe Board
of Directors and shall serve for a term of one year commencing on their election or until such
time as their successors are elected
C Vacancies The Board ofDirectors may fill a vacancy in any office for the unexpired portion
ofthe term
D Oualifications No person may serve as an Officer of the Corporation unless heshe is also a
Director or Alternate Director
E President The President shall be the managing Executive Officer of the Corporation and shall
be subject to the ultimate authority of the Board of Directors andor any Executive or other
committees appointed by it have general charge of the business ofthe Corporation
The President shall together with the Secretary execute all documents and instruments which are
required in the ordinary course of the Corporationsbusiness or which are required by law to be
executed by the Corporation
F VicePresident In the absence of the President or hislher inability or refusal to act the Vice
President shall perform the duties of the President and when so acting shall have all the powers
of and be subject to all ofthe restrictions upon the President
G Secretary The Secretary shall in person or through any Assistant Secretary or authorized
employee a Keep the minutes ofall meetings b give all notices which must be given under
these Bylaws or by statute c be custodian ofthe corporate records and seal and d in general
perform all ofthe duties incident to the office of Secretary and such other duties as from time to
time may be assigned to himher by the President or by the Board ofDirectors
H Treasurer The Treasurer shall in person or through any Assistant Treasurer or authorized
employee a Have charge and custody of all funds and securities of the Corporation b deposit
all corporate moneys in the name of the Corporation in such Banks as shall be selected by the
Board Of Directors and c in general perform all ofthe duties incident to the office of Treasurer
BYLAWS 3
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Approved January 21 2003
and such other duties as fjom time to time may be assigned to himlher by the President or by the
Board ofDirectors
I Assistant Secreta and Assistant Treasurer Any Assistant Secretary or Assistant Treasurer
when elected may act in the absence death inability or refusal to act of the Secretary or
Treasurer respectively In addition any Assistant Secretary or Treasurer shall perform such
duties as shall be assigned to himher fjom time to time by the Board of Directors or the
Secretary or Treasurer
J Executive Committee The President VicePresident Secretary and Treasurer shall
constitute the Executive Committee of the Corporation and shall be allowed to act on behalf of
the Board of Directors whenever action is required and it is not practicable for the Board of
Directors to call a meeting and act Any action of the Executive Committee shall require the
votes of three of the Executive Committee members Actions taken by the Executive Committee
shall be brought to the next Regular Meeting ofthe Board ofDirectors for ratification
K Audit Committee The President shall annually appoint an Audit Committee The Audit
Committee shall review the financial condition and financial transactions of the Corporation at the
end of each calendar year The Audit Committee shall include the Treasurer as chair and at least
two additional Delegates or Alternate Delegates fjom different Members The Audit Committee
shall report its findings to a Regular Meeting of the Board ofDirectors
K Evaluation Committee The President shall annually appoint an Evaluation Committee The
Evaluation Committee shall complete a performance review and evaluation of any employees of
the Corporation Employee reviews and evaluations shall normally be completed by December 1
and shall generally cover the previous 12 months The President shall serve as chair of the
Evaluation Committee and the committee shall include at least two additional Delegates or
Alternate Delegates fjom different Members The Evaluation Committee shall report its findings
to a Regular Meeting of the Board ofDirectors
L Other Committees The President with the approval of the Board of Directors may establish
other committees as may be appropriate to conduct the business of the Corporation The
President shall appoint the members of and the chair for any committee established under this
paragraph Committees shall consist of at least three Delegates or Alternate Delegates fjom
different Members Affiliate Members may serve on committees established under this paragraph
with full participation in discussion and other committee work however Affiliate Members shall
have no vote in the committee Committees established under this paragraph shall terminate in 12
months fjom the time of formation unless reestablished by the Board of Directors Committees
formed under this paragraph shall report to the Board of Directors at a Regular Meeting of the
Board ofDirectors
BYLAWS 4
RES.A Page 67 of 109
Approved January 21 2003
v MEETINGS
A Reeular Meetines The Board of Directors shall generally meet monthly at a regularly
scheduled time and place as necessary to conduct the business of the Corporation The Board of
Directors may change the time and place of Regular Meetings or cancel a Regular Meeting as
necessary to meet the needs of the Directors and the Corporation The Directors shall be notified
in writing of the time and place of regular meetings Upon each Director being so notified no
further notice of regular meetings need be given unless the time and place thereof is changed
B Annual Meetine The Annual Meeting of the Board of Directors shall be the January Regular
Meeting ofthe Board of Directors
c Joint Ooeratine AereementAnnual Meetine The Regular Members who are signatory
members of the Joint Operating Agreement shall normally hold a Joint Operating Agreement
Annual Meeting in September The Board of Directors shall set the time and place for the Joint
Operating Agreement Annual Meeting and the President shall preside All business of the Joint
Operating Agreement Annual Meeting shall be conducted with the same procedures and manner
as other meetings of the Corporation except as required by the terms of the Joint Operating
Agreement The Directors of signatory members of the Board of Directors shall be notified in
writing of the time and place of the Joint Operating Agreement Upon each Director being so
notified no further notice of regular meetings need be given unless the time and place thereof is
changed
D Soecial MeetinesSpecial meetings of the Board of Directors may be called at any time by or
at the request of the President or any three Directors The President or Directors calling the
special meeting shall give notice of the purpose thereof to the Corporation The Secretary shall
then fix the date place and time of the meeting and give notice thereof and of its purpose to all of
the Directors at least five days in advance of the meeting
E Quorum A majority of the Regular Members of the Corporation present in person or by
proxy shall constitute a quorum for the transaction of business at any meeting of the Board of
Directors
The vote of a majority of the Regular Members present in person or by proxy shall be necessary
for the adoption of any matters unless a greater percentage is required by state law
F Infonnal Action Any action which must or might be taken at a meeting of the Board of
Directors or any committee thereof may be taken without a meeting if a consent in writing
setting forth the action so taken shall be signed by all of the Directors or committee members as
the case may be
BYLAWS 5
RES.A Page 68 of 109
Approved January 212003
VI VOTING
A General Each Regular Member shall be entitled to one vote on each matter submitted to a
vote at a meeting ofthe Corporation
B Proxies Regular Members may vote in person or by proxy A proxy to be valid must be in
writing signed by the member and submitted to the Corporation prior to voting No proxy shall
be valid after thirteen months ftom the date of its execution unless otherwise provided in the
proxy
C Mail Voting At the discretion of the Board of Directors voting may be conducted by mail
In such case a written ballot shall be sent to each Regular Member at least twenty days in
advance of the date for canvass of the votes The written ballot shall contain and describe the
issues or persons to be voted upon and shall provide space for the Regular Member to vote for or
against the issue or for the candidates ofhis or her choice
Vll CORPORATION FUNDS
A Deoosits All funds of the Corporation other than a reasonable amount for petty cash shall be
deposited in the name of the Corporation in such banks or other depositories as the Board of
Directors shall select
B Checks All disbursements by the Corporation other than small amounts ftom petty cash shall
be by check drawn direct to the ultimate payees and signed by at least two Directors of the
Corporation
vm EMPLOYEES
A Emolovees The Board of Directors may employ or appoint such organizations and persons
as it deems appropriate and shall establish or approve salaries andor other charges for such
services Employees shall not be elected or appointed officials or employees of any regular
member entity and shall serve at the will of the Board of Directors The Regional Water
Association of South King County is an at will employer
B Annual Review Annually the Board of Directors with the assistance of the Evaluation
Committee shall review the perfonnance and compensation of any employees ofthe Corporation
BYLAWS 6
RES.A Page 69 of 109
Approved January 21 2003
MEMBERAGREEMENTS
A Member Agreements From time to time the Board ofDirectors may offer member
agreements to members for consideration and or participation Approval or participation in any
agreement so offered shall not be a condition of membership in the Corporation
B Joint Operating Agreement The South King County Regional Water Association Joint
Operating Agreement is a Member Agreement as defined in these Bylaws As such participation
in the Joint Operating Agreement is not a condition ofmembership in the Corporation
x AMENDMENTS
The Board of Directors may adopt new Bylaws or may alter amend or repeal these Bylaws at a
Regular Meeting or at a Spcial Meeting provided such meeting is held with proper notice as
required by these Bylaws or through the mail voting procedures ofthe Corporation
XII DUES AND CHARGES
Membership fees dues andor other charges the time for payment thereof and procedures in the
event of delinquency shall be as established ITom time to time by the Board ofDirectors
xn CONTRACTS LOANS AND CHECKS
A Contracts The Board of Directors may authorize any Officer or Officers agent or agents to
enter into any contract or execute and deliver any instrument in the name of and on behalf of the
Corporation and such authority may be general or confined to specific instances
A Loans No loans shall be contracted on behalf of the Corporation and no evidences of
indebtedness shall be issued in its name unless authorized by a resolution of the Board of
Directors or the Executive Committee if such authority is delegated it by the Board of Directors
Such authority when granted may be general or confined to specific instances
C Loans to Directors and Officers The Corporation shall make no loans to its Directors or
Officers Any director who votes for or assents to the making of a loan to a Director or Officer of
the Corporation and any Officer or Officers participating in the making of such loan shall be
jointly and severally liable to the Corporation for the amount of such loan until repayment thereof
BYLAWS 7
RES.A Page 70 of 109
Approved January 212003 172002
Xill SEAL
The Board of Directors shall provide for a corporate seal which shall have inscribed thereon the
name of the Corporation and the words State of Washington and Corporate Seal Until
changed by the Board ofDirectors the Corporations seal shall be that affixed to this page
ADOPTED this ZI day of 23SJ
DIRECTOR
L
DIRECTOR
DIRECTORo
DIRECTOR
DIRECTOR
BYLAWS 8
RES.A Page 71 of 109
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4978
Date:
July 30, 2013
Department:
Public Works
Attachments:
Resolution No. 4978
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to recommend City Council adopt Resolution No. 4978.
Background Summary:
The purpose of this Resolution is for the City Council to set a time and date for a public
hearing to modify the 2014-2019 Transportation Improvement Program, to add one new
project and revise one existing projects for which the City is pursuing grant funding.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Webb
Meeting Date:August 5, 2013 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 72 of 109
---------------------------
Resolution No. 4978
July 30, 2013
Page 1 of 3
RESOLUTION NO. 4978
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, SETTING A PUBLIC HEARING DATE
IN RELATION TO AMENDING THE 2014-2019
TRANSPORTATION IMPROVEMENT PROGRAM OF THE CITY
OF AUBURN PURSUANT TO R.C.W. CHAPTER 35.77
WHEREAS, the City is required to include projects on the 2014-2019
Transportation Improvement Program (TIP) in order to be eligible to apply for
grant funds from the Washington State Transportation Improvement Board; and
WHEREAS, RCW 35.77.010 requires that the legislative body of each
City is required to prepare and adopt a Comprehensive Transportation
Improvement Program (TIP) for the ensuing six years. The program may at any
time be revised by a majority of the legislative body of a City, but only after
conducting a public hearing.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. PURPOSE. The purpose of this Resolution is for the City
Council to set a time and date for a public hearing to amend the 2014-2019
Transportation Improvement Program, to add one new project and modify one
existing project for which the City is pursuing grant funding.
RES.B Page 73 of 109
---------------------------
Resolution No. 4978
July 30, 2013
Page 2 of 3
Section 2. NOTICE OF HEARING. The Council hereby directs that a
notice specifying the time and place of the public hearing shall be published one
time in a newspaper of general circulation and the notice shall also be posted in
three public places. Such public notice shall precede the public hearing by at
least 10 days.
Section 3. DATE OF HEARING. Pursuant to the requirements of State
law, a public hearing on said 2014-2019 Transportation Improvement Program
will be held on the 19th of August, 2013, at 7:30 p.m., or as soon thereafter as
reasonably possible, in the Council Chambers of the Auburn City Hall at 25
West Main Street in Auburn, Washington, before the City Council. All persons
interested in said 2014-2019 Transportation Improvement Program may attend
and testify at said hearing.
Section 4. AUTHORITY. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directives
of this legislation.
Section 5. EFFECTIVE DATE. This resolution shall be in full force and
effect upon passage and signatures hereon.
DATED and SIGNED this _____ day of August, 2013.
CITY OF AUBURN
RES.B Page 74 of 109
---------------------------
Resolution No. 4978
July 30, 2013
Page 3 of 3
_______________________________
PETER B. LEWIS
MAYOR
ATTEST:
________________________
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
________________________
Daniel B. Heid,
City Attorney
RES.B Page 75 of 109
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4979
Date:
July 30, 2013
Department:
Public Works
Attachments:
Resolution No. 4979
Exhibit A
Budget Impact:
$0
Administrative Recommendation:
Planning & Development Committee to recommend City Council adopt Resolution No.
4979.
Background Summary:
The purpose of this Resolution is for the City Council to modify the 2014-2019
Transportation Improvement Program, to add one new project and modify one existing
project for which the City is pursuing grant funding.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Wagner Staff:Webb
Meeting Date:August 5, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 76 of 109
---------------------------
Resolution No. 4979
July 30, 2013
Page 1 of 3
RESOLUTION NO. 4979
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING THE 2014-2019 SIX-YEAR
TRANSPORTATION IMPROVEMENT PROGRAM OF THE CITY
OF AUBURN PURSUANT TO RCW CHAPTER 35.77
WHEREAS, the City is required to include projects on the 2014-2019
Transportation Improvement Program (TIP) in order to be eligible to apply for
grant funds from the Washington State Transportation Improvement Board; and
WHEREAS, pursuant to RCW 35.77.010, a public hearing to consider
amending the 2014-2019 Transportation Improvement Program for the City of
Auburn was held on August 19, 2013 at the hour of 7:30 p.m. in the Council
Chambers of the Auburn City Hall, pursuant to notice published in the legal
newspaper of the City of Auburn on August 8, 2013; and
WHEREAS, said amendment to the 2014-2019 Transportation
Improvement Program of the City of Auburn was approved by the City Council
by motion duly made and carried in said hearing.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. There is attached hereto and denominated as Exhibit “A” and
the terms of which are incorporated herewith by reference as though fully set
forth, a designation of the streets within the corporate limits of the City of
DI.A Page 77 of 109
---------------------------
Resolution No. 4979
July 30, 2013
Page 2 of 3
Auburn to be improved in the manner therein set forth during the year set for
the improvement of such street or streets.
Section 2. That the City Engineer of the City of Auburn is hereby
directed to forward a certified copy of this Resolution to the Washington State
Department of Transportation for filing not more than thirty (30) days after the
adoption of this Resolution.
Section 3. That the Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directions of
this legislation.
Section 4. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
DATED this ____ day of August, 2013
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
______________________
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
DI.A Page 78 of 109
---------------------------
Resolution No. 4979
July 30, 2013
Page 3 of 3
_____________________
Daniel B. Heid,
City Attorney
DI.A Page 79 of 109
ARTERIAL STREET FUND (102)Capital Facilities Plan
Six Year Capital Facilities Plan, 2014-2019 Special Revenue Fund
Project Title: S 272nd/277th St Corridor Capacity & Non-Motorized Trail Improvements TIP # 6
Project No:c222a0
Project Type:Capacity
Project Manager:Ryan Vondrak LOS Corridor ID# 15
Budget: 2013 YTD Actual 2014 2013 Budget
Budget Expenditures Budget Balance
- - - -
- - - -
- - - -
Activity:
(Previous Yrs)2013 YE 2014 Year End Total Project
Funding Sources:Prior to 2013 Estimate 2014 Budget 2015 Budget Project Total Cost
Unrestricted Street Revenue 24,825 380,125 2,700 - 407,650 407,650
Grants (Fed,State,Local)- 833,100 170,300 4,000,000 1,003,400 5,003,400
Traffic Impact Fees - - - 581,800 - 581,800
Other (Development Funds)*- - 1,300,000 1,000,000 - 2,300,000
Other - - - - - -
24,825 1,213,225 1,473,000 5,581,800 1,411,050 8,292,850
Capital Expenditures:
Design 24,825 1,213,225 153,000 - 1,391,050 1,391,050
Right of Way - - 1,320,000 - 1,320,000 1,320,000
Construction - - - 5,581,800 - 5,581,800
24,825 1,213,225 1,473,000 5,581,800 2,711,050 8,292,850
Total Expenditures
2016 2017 2018 2019 2014-2019 Beyond 2019
Funding Sources:
Unrestricted Street Revenue - - - - 2,700 -
Grants (Fed,State,Local)- - - - 4,170,300 -
Traffic Impact Fees - - - - 581,800 -
Other (Development Funds)*- - - - 2,300,000 -
Other - - - - - -
- - - - 7,054,800 -
Capital Expenditures:
Design - - - - 153,000 -
Right of Way - - - - 1,320,000 -
Construction - - - - 5,581,800 -
- - - - 7,054,800 -
Grants / Other Sources:
Total Expenditures:
Adopted Budget
Budget Amendments
Adjusted Budget
Total Funding Sources:
Total Expenditures:
Forecasted Project Cost:
Total Funding Sources:
Description:
This project includes preliminary engineering, design, right of way acquisition and construction of major widening on S 277th
Street, including the addition of three lanes, one westbound and two eastbound, a Class 1 trail, and storm improvements.
The project extends from Auburn Way North to L Street NE, approximately 0.9 miles.
Progress Summary:
Staff is coordinating with the City of Kent and King County to complete annexation of the roadway in to the City of Auburn.
Robertson Properties Group is participating in this project and is dedicating all necessary roadway frontage to the City.
Consultant design started in 2013, ROW is expected to be completed in 2014 and construction in 2015.
Future Impact on Operating Budget:
The annual maintenance costs for this project is estimated to be $27,250.
DI.A Page 80 of 109
ARTERIAL STREET FUND (102)Capital Facilities Plan
Six Year Capital Facilities Plan, 2014-2019 Special Revenue Fund
Project Title: 37th St SE & A St SE Traffic Signal Safety Improvement TIP # 68
Project No:cpxxxx
Project Type:Intersection Improvement, Non-capacity
Project Manager:TBD LOS Corridor ID# 10
Budget: 2013 YTD Actual 2014 2013 Budget
Budget Expenditures Budget Balance
- - - -
- - - -
- - - -
Activity:
(Previous Yrs)2013 YE 2014 Year End Total Project
Funding Sources:Prior to 2013 Estimate 2014 Budget 2015 Budget Project Total Cost
Unrestricted Street Revenue - - 55,000 45,000 55,000 100,000
Grants (Fed,State,Local)- - 121,400 440,000 121,400 561,400
REET 2 - - - - - -
Traffic Impact Fees - - - - - -
Other - - - 152,500 - 152,500
- - 176,400 637,500 176,400 813,900
Capital Expenditures:
Design - - 110,000 - 110,000 110,000
Right of Way - - 66,400 - 66,400 66,400
Construction - - - 637,500 - 637,500
- - 176,400 637,500 176,400 813,900
Total Expenditures
2016 2017 2018 2019 2014-2019 Beyond 2019
Funding Sources:
Unrestricted Street Revenue - - - - 100,000 -
Grants (Fed,State,Local)- - - - 561,400 -
REET 2 - - - - - -
Traffic Impact Fees - - - - - -
Other - - - - 152,500 -
- - - - 813,900 -
Capital Expenditures:
Design - - - - 110,000 -
Right of Way - - - - 66,400 -
Construction - - - - 637,500 -
- - - - 813,900 -
Grants / Other Sources:Other Funds are Fund 105 Arterial Preservation Funds
Total Expenditures:
Budget Amendments
Adjusted Budget
Total Funding Sources:
Total Expenditures:
Forecasted Project Cost:
Total Funding Sources:
Description:
This project consists of the design, right of way acquisition and construction of a new traffic signal at 37th St SE & A St SE.
Progress Summary:
Future Impact on Operating Budget:
The annual maintenance cost for this project is estimated to be $500.
Adopted Budget
DI.A Page 81 of 109
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4963
Date:
July 31, 2013
Department:
Information Services
Attachments:
Resolution No. 4963
Zonar Subscription Agreement
Quote
Fleet Management Pricing Breakdown
Budget Impact:
$65,908.35 (3 Years)
Administrative Recommendation:
Finance Committee recommends City Council adopt Resolution No. 4963.
Background Summary:
Resolution 4963 allows the City to enter into an agreement with the company "Zonar" to
equip 45 City fleet vehicles with AVL (Automatic Vehicle Locator) devices. Specifically,
the agreement will provide wireless GPS devices to track vehicle movements, idle time
statistics including fuel consumption estimates, and activities such as plowing, sanding,
bucket truck use, and reporting requirements for operations, FEMA, and various other
operational enhancements. The system will also implement driver log technology to
track user/ driver information as well as utilizing RFID wireless inspection scanner
technology to track, locate, manage, map. The proposed solution will assist the City in
reducing operational costs and enhance operational safety and local, state and Federal
reporting requirements. Funding for this project was approved by Council in the
2013/2014 operating budget.
The Innovation & Technology department has been working with vendors and staff to
identify and implement an automatic vehicle locator (AVL) system which meets the
needs of the City of Auburn. A need was identified by various departments across the
city to track, monitor, report, and map activities of fleets but also better manage
resources and fuel consumption.
I & T identified multiple vendors capable of this service, and performed 30 day pilots on
both vendors systems. We identified vehicles, and installed equipment and services to
test functionality, efficiency, cost, up-front and ongoing, as well as ease of use,
installation, and various situations and vehicles. Zonar was capable of providing all the
user requirements, as well as numerous other additions for a fraction of the price
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 82 of 109
allowing twice the vehicle count and features to be tested. The previous systems tested
were not capable of driver logging, vehicle inspections, and tracking as was Zonar.
Zonar is a local company located in Seattle, utilizing AT&T services with local support
and installation. Local customers and references include City of Tukwila, City of Kent,
Tacoma Public Utilities and Seattle Light to name a few. Equipment comes with a 5
year warranty, 3 year contract, and 5 year data retention agreement.
Project Budget Approved by Council 2013/2014 Budget $103,389.00
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Partridge Staff:Tiedeman
Meeting Date:August 5, 2013 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 83 of 109
RESOLUTION NO. 4 9 6 3
A RESOLUTION OFTHE CITY COUNCIL OFTHE CITY OF
AUBURN, WASFIINGTON, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE A SUBSCRIPTION
AGREEMENT BETWEEN THE CITY OF AUBURN AND
ZONAR FOR ELECTRONIC FLEET MANAGEMENT
SERVICE
WHEREAS, City staff has detertnined that an Electronic Fleet Management
EFM") system would help monitor fuel economy and vehicle maintenance; and
WHEREAS, Zonar Systems, Inc. supplies EFM technology; and
WHEREAS, staff entered into a three month pilot test with Zonar, and
recommends entering into a longerterm agreement;
NOW, THEREFORE, THE GITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor and City Clerfc are hereby authorized to execute a
Subscription Agreement between the City and Zonar for Electronic Fleet Management
Services which agreement shall be in substantial conformity with the agreement
attached hereto as Exhibit A and incorporated herein by this reference.
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Resolution No. 4963
June 17, 2013
Page 1 of 2DI.B Page 84 of 109
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this day of _2013.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam, Ciry Clerk
APP FO
iel B. Heid, Attomey
Resolution.No. 4963
June 77, 2013
Page 2 of 2DI.B Page 85 of 109
SUBSCRIPTION AGREEMENT
(Purchase)
P.O. #________________
Quotation # _
LICENSOR: Zonar Systems, Inc. (Zonar) SUBSCRIBER:
A Washington Corporation City of Auburn, Washington
18200 Cascade Ave. S., Suite 200 25 W Main St
Seattle, WA 98188 Auburn, WA 98001
Telephone: 206.878.2459 Telephone: 253-288-3160 Fax:
Fax: 206.878.3082 Email: rtiedeman@auburnwa.gov
Website: www.zonarsystems.com Location: Auburn, WA
Customer Type: State and Local – SL
GPS Data Retention: ☐ 6 Months ☒ Annual
SUBSCRIPTION: Zonar grants Subscriber a limited right to access and use its fleet telematics web application and related software during th e
Term and at the Location(s) set forth above exclusively for Zonar’s current service offerings and as provided in the attached Terms of Use. All rights
not expressly granted to Subscriber are reserved to Zonar.
SERVICES: Zonar will provide Subscriber with the Services including activation, 24/7 access to Zonar Ground Traffic ControlTM (Fleet Management
Web Application), email & phone support, software upgrades, daily account monitoring, and all associated wireless data charges, provided Subscriber
is not in breach of any obligation under this Agreement.
TERM: This Agreement will commence upon the Effective Date and continue thereafter for three (3) years (the “Initial Term”). , Subscriber may opt
to renew for additional one year terms (together with the Initial Term, the “Term”), subject to payment by Subscriber of the then current Subscription
Fees, if Subscriber provides Zonar written notice of its intent not to renew this Agreement at least sixty (60) days prior to the expiration of the then
current term. The Terms of Use may be subject to modification on 30 days’ notice by Zonar . Early termination fees will be waived if Subscriber
provides reasonable evidence that funding was not approved.
QUOTATION: The attached Quotation sets forth the Hardware and Services to be delivered to Subscriber under this Agreement, the prices, a nd
delivery terms and any additional terms applicable thereto. The Quotation shall be good for 30 days and upon execution of this Agreement by Subscriber
shall constitute a binding purchase order.
FEES: After the Initial Term, all fees and charges (including the Subscription Fee) are subject to chan ge on the annual anniversary date of this
Agreement upon at least thirty (30) days’ written notice. All fees and charges are “net” and are not subject to set off or r eduction. The initial
Subscription Fee is due upon execution of this Agreement and all other fees and charges are due as provided in the attached Quotation. Thereafter, the
annual Subscription Fee shall be due and payable in advance on annual anniversary date of this Agreement. Any amounts not paid when due shall bear
interest at the rate of one and one half percent (1.5%) per month, or the maximum legal rate if less. Zonar shall be entitled to withhold performa nce
and suspend the Service until all amounts due are paid in full.
REMEDIES: Breach by Zonar. Subscriber agrees that its sole remedy as a subscriber for defective equipment during the warranty period is the repair
and replacement of the equipment. Zonar shall not be liable to Subscriber or any third party for any general, special, punit ive, incidental, indirect or
consequential damages, or any lost profits or business, arising out of this agreement.
Breach by Subscriber. If Subscriber fails to make any payment due or otherwise violates any term or condition of this Agreem ent, Subscriber may be
declared in default upon notice and failure to cure for 15 days. Upon declaration of default, all amounts due under this Agreement during the entire
term hereof shall become immediately due and payable including, without limitation, the cost to repair or replace damaged equ ipment, interest and
costs and expenses of collection. Zonar shall also have the right to terminate this Agreement and recover any other remedy p ermitted by law.
INTELLECTUAL PROPERTY: Zonar retains all right, title and interest and all related intellectual property rights in and to the Service and Zonar’s
Confidential Information, including any corrections, enhancements, updates or other modifications, including custom modificat ions, thereto, whether
made by Zonar, Subscriber or any third party. Except as expressly set forth herein, no express or implied license or right o f any kind is granted to
Subscriber regarding the Service or any part thereof. Under no circumstances shall Subscriber sell or transfer any purchased Hardware, reconstruct or
repair such Hardware, or reverse engineer or otherwise attempt to learn the trade secrets, know how or other intellectual pro perty embodied therein.
Subscriber agrees that Zonar may collect data regarding Subscriber’s use of the Service and analyze, use and disclose such data in an aggregated format
(“Aggregated User Data”) for Zonar’s business purposes; provided such Aggregated User Data is not personally identifiable or subscriber identifiable.
LIMITED WARRANTY: Zonar warrants that the Hardware provided under this agreement is free from all material defects in workmanship under
normal use and service. Zonar’s warranty period for its Hardware is as follows: V Series HD GPS Product Line – 5 Years; EVIRTM – 3 Years; All
Other Hardware – 1 Year. The warranty period runs from the date of shipment. Provided that the Hardware is used and handled as intended, Zon ar
will replace any failed or functionally impaired Hardware with equivalent Hardware in terms of performance and functionality. This warranty does
not apply to any Hardware that has been misused, altered, willfully abused or that has been damaged due to improper installat ion by the customer.
Hardware installations must follow Zonar’s equipment specific installation guidelines. If product returned is determined to be damaged due to any of
the aforementioned circumstances, the Customer will be charged the price of a refurbished unit plus shipping and handling. R eturn of any Hardware
requires a Return Material Authorization (RMA) number. All RMA’s must be pre-authorized by Zonar Customer Care at: E-mail:
Customercare@zonarsystems.com. Phone: 1 877 THE EVIR. THIS LIMITED WARRANTY IS MADE TO SUBSCRIBER ONLY AND IS IN LIEU DI.B Page 86 of 109
ELECTRONIC FLEET MANAGEMENT
www.zonarsystems.com
18200 Cascade Ave. S. Seattle, WA 98188-4728
Toll-Free 1.877.843.3847 Phone 206.878.2459 Fax 206.878.3082
OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. ZONAR EXPRESSLY DISCLAIMS ANY IMPLIED WARRANTY OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, AND ANY WHICH MAY ARISE FROM COURSE OF
PERFORMANCE, COURSE OF DEALING OR USAGE OF TRADE.
DISCLAIMER: Subscriber is solely responsible for controlling access to the System, reviewing inspection reports, and taking appropriate action with
respect to vehicles for which inspection reports have been submitted using the System.
ENTIRE AGREEMENT: This Agreement (including Terms of Use, EULA, ID Agreements (optional suggestions for Subscriber to consider in
implementing a verified inspection program) and Quote) constitutes the entire agreement between Zonar and Subscriber with res pect to the subject
matter hereof, and supersedes all previous written agreements between Zonar and Subscriber with respect to such subject matter.
CONTROLLING TERMS: All products licensed or purchased by Subscriber from Zonar during the term of this Agreement shall be subject to the
terms and conditions of this Agreement. Any terms or conditions appearing on the face or reverse side of any purchase order, acknowledgment, or
confirmation that are different from or in addition to those required hereunder shall not be binding on the Parties, even if signed and returned, unless
both Parties agree in a separate writing to be bound by such different or additional terms and conditions.
GOVERNING LAW: The parties agree that this Agreement shall be interpreted under the laws of the State of Washington, and that j urisdiction and
venue shall be only in King County, Washington.
ELECTRONIC COPIES: Facsimile or scanned signatures will be deemed originals.
READ AND AGREED
Subscriber: _______________________________________________ Print Name: _________________________ Date: ________
Rev: 24Jan2013
DI.B Page 87 of 109
ELECTRONIC FLEET MANAGEMENT
www.zonarsystems.com
18200 Cascade Ave. S. Seattle, WA 98188-4728
Toll-Free 1.877.843.3847 Phone 206.878.2459 Fax 206.878.3082
ZONAR TERMS OF USE
1. DEFINITIONS.
(a) The term “Hardware” encompasses any of: the Zonar 2010TM (EVIRTM) handheld, the 2010TM handheld vehicle mount
(GPS VM), zone/asset/driver RFID tags, K12TM GPS device, V3 TM GPS, device V2TM GPS device, V2JTM GPS vehicle diagnostics device,
VTECU TM GPS vehicle diagnostics device, V2/V2J antennas/cables & mountin g bracket, ZpassTM RFID reader, ZpassTM interface box/mounts
& cables, DataTracTM RFID hub odometer, Reader Download Station (RDS), EVIRCOMTM modem, and other devices identified in a Zonar
provided Quotation or Zonar provided materials.
(b) “Intellectual Propert y” means cop yrights, trademarks and service marks (whether registered or unregistered), trade secrets,
patents, patent applications, contract rights, know-how and other proprietary rights.
(c) “Software” means the firmware i n the Hardware, the Ground Traffic ControlTM (GTCTM) web based application, the Zonar
Intelligent Navigation & Guidance (ZINGTM) messaging & dispatch application, the ZTIPTM time & attendance application, the ZAlertTM missed
inspection application, the RedBoardTM missed inspection application, the ZpassTM client side student tracking program, the ZonarComTM
client side program to transmit EVIRTM inspection reports to GTCTM, and an y other software associated with Zonar Products (Hardware or
Software), including the associat ed computer code.
(d) “Data” means all subscriber generated data including Electronic Vehicle Inspection Report (EVIRTM) related data, Telematics
related data, ZPassTM data, ZingTM messaging and routing related data, and J3TM related data.
(e) “Subscriber Materials” means the materials designated as such and provided by Zonar to Subscriber regarding use of the
Zonar Products (Hardware or Software), including but not limited to GTCTM, Zonar’s web based application for accessing subscriber Data.
(f) “Subscription Fee” means the annual service fee for the right to access and use Zonar Products (Hardware or Software) as
set forth in your Zonar provided Quotation/Purchase Order.
(g) “Terms of Use” shall mean all rules, terms and conditions set forth in this Agreement or otherwise established now or hereafter
by Zonar regarding permissible or impermissible uses of, or activities related to Zonar Products (Hardware or Software).
2. SUBSCRIBER OBLIGATI ONS.
(a) Computer related obligations:
(i) Internet access to Zonar’s web based applications through an Internet service provider;
(ii) hardware and software to enable such connection, and
(iii) any permissions or authorizations required for such connection.
(b) Subscriber is responsible for ensuring that only authorized persons have access to Zonar’s web based applications and for
the securit y of Subscriber’s computer system and the connection to Zonar’s web based applications , without limitation:
(i) ensuring that Subscriber’s password and all other means and methods of access to Zonar’s web based applications
are kept absolutely confidential and that all Users and Drivers comply with the terms of the ID Agreements;
(ii) ensuring that an y telephone numbers or any information relating to Zonar’s web based applications , the security
of Zonar’s web based applications , the encryption methods used and all or an y other security features are kept absolutely confidential; and
(iii) ensuring that the use of the Zonar’s web based applications by Subscriber is under the control and authority of a
proper and adequately trained employee.
(c) Subscriber will install, use, maintain and remove the Hardware according to Zonar’s specifications, will safeguard the
Hardware from loss or damage of any kind, and will not permit anyone other than an authorized representative of Zonar to perform any work
on the Hardware. Except for ordinary wear and tear covered by the limited warrant y, Subscriber is responsible for all Hardware damaged,
destroyed, lost or stolen while in Subscriber’s possession and shall be liable for the cost of repair or replacement of the Hardware and remain
responsible for the Subscription Fee during an y such repair or replacement period.
(d) If Subscriber is not the owner of the propert y upon which Hardware and Software are to be installed, Subscriber shall obtain
the written consent of the owner of the premises and/or property for Zonar personnel and/or its agents to enter the premises for the purposes of
installing, maintaining and retrieving the same.
3. DATA STORAGE.
DI.B Page 88 of 109
ELECTRONIC FLEET MANAGEMENT
www.zonarsystems.com
18200 Cascade Ave. S. Seattle, WA 98188-4728
Toll-Free 1.877.843.3847 Phone 206.878.2459 Fax 206.878.3082
Subscriber understands that unless Subscriber purchases data retention services, Zonar will have the right to purge all data submitted by
Subscriber as follows:
(a) Subject to purge after 3 months, 6 months, or 12 months, as elected by Subscriber in Subscription Agreement. Note that EVIR
data (i.e., inspection data) generally needs to be kept for at least 90 days (FMCSR Part 396.11 (c)(2)), and certain jurisdictions may require inspection
reports for pupil transportation to be kept for longer periods. Zonar enables customers to select to retain EVIR data for ei ther 3 months or 12 months.
Note that GPS data has different regulatory retention requirements. If your drivers are required to maintain driver’s logs o r hours of service log
books, GPS data is currently considered by the USDOT/FMSCA to be supporting documenta tion for such duty status records and thus must be
maintained for a period of 6 months. Per 49 CFR 395.8 each motor carrier must maintain records of duty status and supporting documents for each
driver it employs for a period of six months. This now includes records from GPS and other advanced information technology systems. You may
determine that your fleet wants to retain such records for longer periods. Zonar enables customers to select to retain GPS data for either 6 months
or 12 months. If your organization requires different data retention requirements please work with your Zonar sales rep to c ommunicate your
requirements. Different data retention periods may be available, and may require an additional fee.
(b) Unless Subscriber has made other arrangements in writing with Zonar, all data submitted using Zonar’s web based applications
may be purged as provided above. The Subscriber must reaffirm this request annually during the renewal process.
(c) Subscriber shall be solely responsible for printing data and inspection reports for vehicles involved in an accident. Subscriber
underst ands and agrees that Zonar is not required to retain records except as provided in Paragraph 3a or in a separate written agreement.
4. WIRELESS DATA POLICIES.
(a) Subscriber understands and agrees that Subscriber has no contractual relationship with a wireless carrier and Subscriber is not
a third-part y beneficiary of an y agreement between Zonar or a Zonar Agent and a wireless carrier. Subscriber understands and agrees that the
underl ying wireless carrier shall have no legal, equitable or other liability of an y kind to Subscriber.
(b) Subject to FCC Number portability rules, Subscriber has no property or other rights in any Number assigned to it and Subscriber
understands that any such Number can be changed from time to time.
(c) Subscriber agrees that Zonar shall not be responsible for interruption of service for any reason or the inability to use the service
caused by Force Majeure.
(d) Subscriber understands and agrees that the liabilit y and obligation of Zonar to Subscriber for services may be controlled and
limited b y a wireless carrier’s tariff, if an y, and the laws, rules and regulations of the Federal Communications Commission and other United
States or foreign governmental authorities which from time to time have jurisdiction.
(e) In no event shall Zonar be liable for the failure or incompatibility of any equipment not provided by Zonar utilized by Subscriber
in connection with the Service.
5. OWNERSHIP.
(a) Subscriber grants Zonar the right to use all data submitted to Zonar’s web based applications for any and all purposes,
including to purge such data as provided in Section 3 and to create compilations of such data as long as Zonar will not identify the data source
as being from the Subscriber nor portray the data in such a manner as to identify the Subscriber. Subscriber agrees that Zonar shall own all
compilations of the data created by or for Zonar.
(b) Certain ones of Zonar Products (Hardware and Software) and components thereof provided by Zonar for the Subscriber’s
use are protected by patent, cop yright, trade secret, trademark, international treaties, and/or other laws. Subscriber agrees that Zonar owns all
proprietary rights in Zonar Products (Hardware or Software) and an y corrections, enhancements, updates or other modifi cations, including
custom modifications, thereto, whether made by Zonar or any third part y.
(c) At all times during and after the termination or expiration of this Agreement, Subscriber and its employees and agents shall
maintai n the confidentiality of trade secret information to the extent permitted by law. Subscriber shall not disclose any such proprietary
information concerning Zonar Products (Hardware and Software), including any flow charts, logic diagrams, user manuals and screens, to
persons not an employee of Subscriber except in accordance with Section 12.2 of this Agreement.
6. SUBSCRIBER POLICIES.
Subscriber understands that Zonar’s web based applications record data submitted by the Operator regarding the time, date, location, type of
inspection, equipment inspected, and the inspector. Zonar’s web based applications do not verify that an inspection has actually been
conducted or the results. Zonar SPECIFICALLY DISCLAIMS ANY AND ALL LIABILITY WITH RESPECT TO INSPECTIONS
CONDUCTED BY OR FOR SUBS CRIBER.
7. WAIVER.
Failure by either party to enforce any of its rights hereunder shall not constitute a waiver of any such rights. No waiver by either party of any
breach or default shall be deemed to be a waiver of any preceding or subsequent breach or default.
DI.B Page 89 of 109
ELECTRONIC FLEET MANAGEMENT
www.zonarsystems.com
18200 Cascade Ave. S. Seattle, WA 98188-4728
Toll-Free 1.877.843.3847 Phone 206.878.2459 Fax 206.878.3082
ZONAR END USER LICEN SE AGREEMENT
GRANT OF LICENSE: The Software Products are licensed, not sold. This EULA grants Licensee the following rights:
1. Grant. Licensee may install and use the Software Products on computers located at Licensee’s place of business to be used in
conjunction with Zonar’s web based applications for Licensee’s business, pursuant to the terms and conditions herein. This license
provides no ownership interest.
2. Description of Other Rights and Limitations on Reverse Engineering, Decompilation, Disassembly, Copying a nd
Distribution. Licensee may not reverse engineer, de-compile, or disassemble the Software Products.
3. Software Transfer. Licensee may not sub-license or otherwise transfer its rights under this EULA without prior written
permission of licensor. Licensee may not copy or distribute the Software Products except as provided in paragraph 1 without Zonar’s
express, written approval.
4. Software Updates. Zonar may from time to time, update, modify, improve or enhance the Software Products solely at its
option. Zonar may make these software updates available to subscriber. Any updates made available to subscriber shall be covered by
this EULA.
5. Warranty and Disclaimer.
5.1 Subscriber acknowledges and agrees that performance of the Software Products may vary, depending on Subscriber’s hardware
and operating system, and other factors beyond Zonar’s control, and that Zonar does not warrant that the Software Products wi ll meet
Subscriber’s requirements or perform continuously without error. However, subject to the limitations set forth in Sections 6 and 7,
Zonar warrants that the Software Products will perform as part of Zonar’s web based application substantially as described, provided
that the Software Products are used only on the equipment and in the environment for which they were designated and configure d. This
limited warranty is given to Subscriber only and may not be transferred to any other person.
5.2 ZONAR DISCLAIMS ALL OTHER WARRANTIES WITH RESPECT TO THE SOFTWARE, EXPRESS OR IMPLIED
(INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, WARRANTY OF
COMPATIBILITY WITH OTHER SOFTWARE PRODUCTS, OR ANY WARRANTY AGAINST INTERFERENCE WITH
ENJOYMENT OF THE SOFTWARE OR AGAINST INFRINGEMENT) OTHER THAN THE LIMITED WARRANTY PROVIDED
UNDER PARAGRAPH 5.1 ABOVE. EXCEPT FOR THIS LIMITED WARRANTY, SUBSCRIBER WAIVES ANY AND ALL
WARRANTIES WHICH MIGHT HAVE ARISEN, OR MIGHT LATER ARISE, FROM COURSE OF PERFORMANCE OR
DEALING, OR USAGE OF THE TRADE AND RELEASES ZONAR FROM ALL LIABILITY FOR LOSS OR DAMAGE
SUSTAINED RELATING THERETO.
6. Exclusive Remedies. Subscriber’s exclusive remedies under the limited warranty provided under Pa ragraph 5 are as follows:
6.1 If notified by Subscriber in writing of a problem during the warranty period, Zonar, at its option, will either (a) at no cha rge
repair or replace each Software Product to make the item operate as warranted, or (b) refund to S ubscriber the amount actually paid by
Subscriber for such item. Zonar makes no warranty and shall incur no liability for defects in the Software Products or damag es resulting
therefrom in the event that Subscriber (a) modifies the Software Product, (b) op erates the Software Product or uses it for a purpose other
than as specified by Zonar, (c) operates the Software Product on computer products or devices that do not meet the minimum sy stem
configuration as set forth in the documentation or as notified by Zonar, or (d) breaches this Agreement in any way.
6.2 THE WARRANTIES, OBLIGATIONS, AND LIABILITIES OF ZONAR AND THE RIGHTS, CLAIMS AND REMEDIES
OF SUBSCRIBER SPECIFICALLY SET FORTH IN SUBSCRIBER’S SUBSCRIPTION AND LICENSE AGREEMENT WITH
ZONAR ARE EXCLUSIVE. SUBSCRIBER HEREBY RELEASES ZONAR FROM ALL OTHER WARRANTIES, OBLIGATIONS,
AND LIABILITIES AND HEREBY WAIVES ALL OTHER RIGHTS, CLAIMS, AND REMEDIES AGAINST ZONAR, ITS
OWNERS, OFFICERS, OR EMPLOYEES, EXPRESS OR IMPLIED, ARISING BY LAW OR OTHERWISE, WITH RESP ECT TO
DI.B Page 90 of 109
ELECTRONIC FLEET MANAGEMENT
www.zonarsystems.com
18200 Cascade Ave. S. Seattle, WA 98188-4728
Toll-Free 1.877.843.3847 Phone 206.878.2459 Fax 206.878.3082
ANY AND ALL EQUIPMENT, SOFTWARE, OR OTHER TANGIBLE OR INTANGIBLE ITEMS OR SERVICES PROVIDED
UNDER THIS AGREEMENT.
7. Limitation of Liability.
7.1 ZONAR SHALL NOT UNDER ANY CIRCUMSTANCES BE LIABLE TO SUBSCRIBER OR ANY THIRD PARTY FOR
ANY INDIRECT, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE WHATSOEVER
(INCLUDING BUT NOT LIMITED TO LOSS OF USE, REVENUE, PROFIT, OR DATA), WHETHER BASED UPON A CLAIM
OR ACTION OF CONTRACT, WARRANTY, INDEMNITY OR CONTRIBUTION, OR OTHERWISE, ARISING OUT OF T HIS
AGREEMENT, THE SOFTWARE TO BE LICENSED THEREUNDER, AND/OR THE USE OR INABILITY TO USE THE
SOFTWARE EVEN IF ZONAR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL
THE LIABILITY TO SUBSCRIBER IN CONNECTION WITH THIS AGREEMENT, THE SUBSCRIBER’S SUBSCRIPTION AND
LICENSE AGREEMENT WITH ZONAR, OR THE SOFTWARE, REGARDLESS OF THE FORM OF CLAIM OR ACTION OR
FAILURE OF ESSENTIAL PURPOSE, EXCEED THE VALUE OF ANY UNPAID SUBSCRIPTION FEES REMAINING TO BE
PAID BY SUBSCRIBER TO ZONAR UNDER SUBSCRIBER’S SUBSCRIPTION AND LICENSE AGREEMENT, NOT TO
EXCEED THE MAXIMUM VALUE OF THE AGREEMENT.
7.2 Subscriber acknowledges and agrees that the fees charged by Zonar for the Software Products reflect the allocation of risks
provided by the foregoing limitation of liability. By using the Software Product, Subscriber acknowledges and represents that it has
read and understands these allocations of risk limiting the liability of Zonar, and that it understands that a modification o f the allocation
of risks set forth in this Agreement would affect the fees charged by Zonar, and that Subscriber, in consideration of such fees, agrees to
such allocation of risk.
8. Termination Without Prejudice to Any Other Rights. Zonar may terminate this EULA if Licensee fails to comply with the
terms and conditions of the EULA. In such event, Licensee must destroy all copies of its Software Product and all of its com ponent
parts.
9. Copyright and Patent. All title and copyrights in and to the Software Products including but not li mited to any images,
photographs, animations, video, audio, music, text, and “applets” incorporated into the software products, the accompanied pr inted
materials and any copies of the software products are owned by Zonar, and are protected under U.S. copyr ight law, as well as applicable
copyright treaties. Removal or obscuring of any copyright, trademark notice or restriction legend is prohibited.
10. Attorney’s Fees; Governing Law and Jurisdiction. In any action to enforce this agreement, the prevailing pa rty shall be
entitled to recover, in addition to any and all other relief, his reasonable attorney’s fees, costs and expenses incurred in such enforcement
action. The parties agree that the state and federal courts in King County, Washington, shall have e xclusive jurisdiction with respect to
any dispute arising out of this agreement. This agreement shall be construed and enforced in accordance with the laws of the State of
Washington, without giving effect to its choice of law provision.
11. Export Licensing. Licensees shall not use or otherwise export or re-export the Software Products or any underlying or
information or technology except in full compliance with all United States and other applicable laws and regulations. In part icular, but
without limiting the generality of the foregoing, none of the Software or underlying information or technology may be downloaded or
otherwise exported or re-exported (i) into (or to a national or resident of) Cuba, Iran, North Korea, Sudan, or Syria or any other country
to which such export or re-export would be contrary to U.S. Department of Commerce Export Administration Regulations or (ii) to
anyone on the U.S. Treasury Department’s list of Specially Designated nationals or the U.S. Commerce Department’s Denied
Agreement, Licensee agrees to the foregoing and represents and warrants that Licensee is not located in, under control of, or a national
or resident of any above-referenced country or list.
12. Government User.
12.1. U.S. GOVERNMENT RIGHTS. If Licensee is an agency, department, or other entity of the United States Government, or
funded in whole or in part by the United States Government, then use, duplication, reproduction, release, modification, discl osure or
transfer of this commercial product and accompanying documentation, is restricted in accordance with the LIMITED or RESTRICTED
rights as described in DFARS 252.227- 7014(a)(1) (JUN 1995) (DOD commercial computer software definition), DFARS 227.7202 -1
(DOD policy on commercial computer software), FAR 5 2.227-19 (JUN 1987) (commercial software clause for civilian agencies),
DI.B Page 91 of 109
ELECTRONIC FLEET MANAGEMENT
www.zonarsystems.com
18200 Cascade Ave. S. Seattle, WA 98188-4728
Toll-Free 1.877.843.3847 Phone 206.878.2459 Fax 206.878.3082
DFARS 252.227-7015 (NOV 1995) (DOD technical data – commercial items clause); FAR 52.227-14 Alternates I, II, and III (JUN
1987) (civilian agency technical data and noncommercial computer software clause); and/or FAR 12.211 and FAR 12.212 (commercial
item acquisitions), as applicable. In case of conflict between any of the FAR and DFARS provisions listed herein and this Lic ense, the
construction that provides greater limitations on the Government’s rights shall control. For purpose of any public disclosure provision
under any federal, state or local law, it is agreed that the Licensed Products are a trade secret and a proprietary commercia l product and
not subject to disclosure.
12.2. Washington’s Public Records Act Zonar acknowledges that Subscriber is subject to Chapter 42.56 of the Revised Code of
Washington “Public Records Act.” As such, Subscriber may receive requests for documents related to this Agreement, which docu ments
may contain Confidential Information. Notwithstanding any other provision of this Section 12 .2, if the City receives a request for
documents that may apply to the Software Products, Subscriber will notify Zonar of the request. Zonar shall have fifteen (15) calendar
days after the City sends notification to obtain an injunction preventing Subscriber from releasing the documents. Zonar agrees that if a
court of competent jurisdiction orders Subscriber to release the documents, and to pay penalties, costs, or attorney’s fees based on
Zonar’s assertion of an exemption to the Public Records Act, Zonar will reimburse Subscriber in full.
13. Injunctive Relief. Subscriber acknowledges that copying or unauthorized use of the software or other violations of the terms
of this agreement would irreparably injure Zonar, which injury could not be adequately compensated for by money damages. Subscriber
agrees that Zonar may seek and obtain injunctive relief for breach or threatened breach of any provision of this agreement , in addition
to, and not in limitation of other legal remedies.
DI.B Page 92 of 109
w QUOTATION
Guote Numtier.
Q134878
INSPECT • TRACK • KNOW
18200 Casc3de Ave S Quote Date:
Seattle,WA 98188 07/10/13
www.mrqrsystems.com
Volce: 206.878.2458 Pege:
Faxt 2U6.878.3082 1
R.5 ';F'h*, t: .w4 'v:l "
YCity of Aubum;WA
Attn:Jim Felry
1305 C St SW
Auburn,WA 98001-5910
USA _
t
AU61834 p8/09/13 Net 30
Y
K e Ross Brun
1;
New Purchase
14 H40001 Ground Tralfic Controi Package 269.96 3,779.44 ,
14 80972 WW 9/B Pin Cable 17.86 251.44'
26 F140003 Light Dutyiradc&Trace Pkg 269.86 7,018.96
28 10D07 GPS 4PIN Power Cabie 17.96 466.96
28 80046 Inline Fuse Ktt
14 H40005 CSA fnspection Package 242.96 3,401.44
3 HSANT01 CiPS Arrterma Kit 26.95 80.85 ;
17 80059 5 Pin Daia VO Cable 17.95 305.75
Pilot Units Already On-site
4 PILOT V3 Light;Duty GTC Package PBot 287.96 1,151.84
4 CABLE Light Duty Cabte IQt 17.96 71.84
t PILOT V3 IJght Duty 7rack/Trace Pilot 268.95 269.95
1 CABLE GPS 4PIN Power Cabie 17.85 17.95
1 PfLOT EVIR CSA Inspedlon Package-PIIM 242.85 242.95
1 CABLE 5 Pln Data UO Cable 17.95 17.95
1 GRANT CredR To Pald Pilot 2,495.00 -2,495.00
40 SACTOt QSM Activation(Per Asset) 25.00 7,000.00
14 540001A-3 • Annuai GTG Package Service 311.88 4,368.32
14 COMP One MoMh Complimernary Service' 25.99 363.88
27 540003A-3 Annual Light Duty Package Servfce 215.88 5,828.76
27 GOMP One Month Complimentary Service• 17.99 485.73
4 540020A-3 Mmial UgM Dury OTC Service 239.88 959.52
4 COMP One Month Comppmentary Service' 19.99 79.96
15 540005A-3 Annual CSA Inspection Package Svc 84.00 1,280.00
15 COMP One MoMh Complimentary Service' 7.D0 705.00
18 548004A-1 Artnual Data VO Service 56.00 , 648.00
18 CAMP One Ma th Oomplimenqry Service' 3.00 ' 64.00
45 MSAD71 Annuai DaW Retention Module 24.00 1,080.00
45 COMP One Month Complimentary Servlce` 2.00 90,00
40 INS'I" Installatlon o1 GPS and Irispection 70.00 2,80b.U0 ;
17 INST Installation of UO Gables 20.00 340.00 I
DI.B Page 93 of 109
QUOTATION
Guote Number:
Q134878
INSPECT • TRACK • KNOW I
18200 Cascade nve S ouae nate:
Seattle,WA 96186 07q0/13
www:zonarsystems.com j
Vo1ce: 206.878.2459 Pege: j
Fax: 206.878.3082 2
y
i
yy _gT. itl
Ciry W Aubum.WA
Attn:Jim Felty
1305G St 3W
Aubum,NiA 88001•5810
USA i
1.• re' 3. s., t ;
AU61934 08l09/13 Net 90 Da K e Ross Bru
f - m - - 1.;
1 FREIGHT Shipping and Handling 132.00 132.00
fnstallation to be Pertormed by
Foss Audlo
All 4BIN Installadons Will Cost an
Additlonal$tylnstallatlon
Three Year Contract Requlretl'
Eady Terminatfon faes Will Apply
Zonar to SendRetum Shipping Label tor
2 VlRual Trainer Unfts Upon Receipl of PO
I
Subtotal: 31,817.77
Total Sales Tax: 8,258.71
o —
DI.B Page 94 of 109
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DI.B Page 95 of 109
# of Vehicles Total 40
# of Vehicles w/ EVIR 14
# Vehicles with GPS only 26
# of I/O outputs needed 17
# of Vehicles needing Installation 28
# of Vehicles needing external antenna 3
One-Time Costs
$269.96
-
$17.96
$242.96
$26.95
$17.96
$29.95
$120.00
$25.00
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4-PIN power cable
External Antenna
Installation
Extended Data Storage
Activation Fee
CSA Inspection Pkg (EVIR)
Zonar AVL Pricing
Billable Items
GPS Device
Ground Traffic Control (CDL)
6/9 Pin Cable
$21,266.24
GPS 4PIN Power Cable 17.96
Total
DI.B Page 96 of 109
Monthly Costs
$17.99
$25.99
$7.00
$3.00
$2.00
$1,060.60
DI.B Page 97 of 109
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report
Date:
July 30, 2013
Department:
Public Works
Attachments:
Capital Project Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached report.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:August 5, 2013 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 98 of 109
Date: July 31, 2013
No.Prom. No.Location/Description
Priority
Group
(1-3)
Street Funds
(102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete
Finish
Date
Project
Manager Status
1 CP0915
Well 1 Improvements - Transmission
Lines:
This project is the first phase of a larger
project and will replace water lines from
the Well 1 Site to the Howard Road
Corrosion Control Facility to
accommodate the replacement of Well
1. This project will also upgrade the
existing storm line on M Street SE to
accommodate the Well 1 Improvements.
- 1,943,697 831,904 2,775,601 2,031,856 100%Oct-12 100%May-13 Lee Final Pay is in process.
2 CP0909
Lakeland Hills Booster Pump Station:
This project will update/replace the
existing pump station in the Lakeland
Hills water service area in order to meet
fire flow demands.
- 2,760,982 2,760,982 2,760,982 100%Oct-10 99%Aug-13 Vondrak Final Pay is in process.
3 C410A
S. 277th Wetland Mitigation
Monitoring:
This project is an on-going project to
complete the required monitoring and
maintenance of the wetland mitigation
sites for the S. 277th Grade Separation
Project. Sites are located on the North
property and at the corner of 44th St NW
and Frontage Road. Permits require the
City to monitor the sites for 10 years.
- 325,343 325,343 324,606 100%Apr-11 98%May-14 Larson
Construction Work is complete, however, the
project is in the 2-year plant establishment
period and the finish date reflects this.
Budget and Costs shown is are for years
2006 thru 2013 of this 10 year process.
Budget for 2013 only is $50,000.
4 C201A
M Street Underpass (Grade
Separation):
The purpose of this project is to grade
separate ‘M’ Street SE from the
Burlington Northern Santa Fe Stampede
Pass Rail line in Phase 1 and completion
of the Auburn Black Diamond Road
Bypass connection is a future phase.
- 5,166,560 150,000
872,372
(Fed Grant)
5,990,000
(FMSIB)
2,630,509
(TIB)
1,133,978
(King City)
1,542,800
(Ports)
478,000
(BNSF)
1,140,000
(REET2)
2,772,752
(PWTF)
22,314,174 22,314,174 100%Dec-11 95%Aug-13 Vondrak
M Street was opened to traffic on July 22.
Property restoration and final wall and signal
work is underway.
5 C524A
SCADA System Improvement:
This project will upgrade the City's
SCADA system to meet Public Works
goals.
- 2,666,200 1,994,500 1,014,000 5,674,700 4,998,512 100%Nov-09 89%Dec-13 Lee
Implementation Contract executed.
Preliminary Design and Final Design are
Complete. Installation of the Controls at M&O
is complete and conversion of all 3 test sites
are complete. The remaining site
conversions are underway with 25 sites of 37
completed.
6 CP0909
Academy Booster Pump Station:
This project will update/replace the
existing pump station in the Academy
water service area in order to meet fire
flow demands.
- 3,526,255 3,526,255 3,168,295 100%Sep-12 56%Apr-14 Vondrak Work is underway.
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
Page 1 of 6DI.D Page 99 of 109
Date: July 31, 2013
No.Prom. No.Location/Description
Priority
Group
(1-3)
Street Funds
(102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete
Finish
Date
Project
Manager Status
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
7 CP1120
Lea Hill Safe Routes to Schools
Improvements:
This project will complete improvements
for safe walking routes to Hazelwood
Elem., Lea Hill elem., and Rainer Middle
School along 116th Ave. SE and SE 312
St.
- 34,000
398,500
(Federal)
21,597 (Police
& ASD In Kind
Services)
454,097 447,600 100%Jun-13 0%Oct-13 Truong Pre-con was held 8/1/13. Work is anticipated
to begin the week of 8/5.
8 CP1302
2013 Pavement Patching, Chipseal
and Overlay Project:
This project will complete pavement
patching, chip seal treatments and
overlay work on both arterial/collector
and local roadways for the purpose of
preservation throughout the City.
- 1,878,000 1,878,000 1,848,000 100%Jun-13 0%Nov-13 Wickstrom Pre-con was held 7/31/13. Work is
anticipated to begin in August.
9 CP1225
West Valley Highway Preservation -
15th NW to 37th NW:
This project will complete an overlay of
WVH for the purpose of pavement
preservation.
1 560,000 560,000
(Federal) 1,120,000 1,106,334 100%Jul-13 Dec-13 Wickstrom Project is advertised and opens bids on
August 8th.
10 CP0912
Citywide Guardrail Improvements:
This project will complete guardrail
improvements along Kersey Way, Green
River Road, and Mountain View Drive.
1 50,000 502,275
(Federal) 552,275 552,275 100%Jul-13 Dec-13 Sweeting
Federal Funding is for Construction Only.
Project is advertised and opens bids on
August 20th.
11 CP1310
2013 Arterial and Collector Crack
Sealing:
This project will complete crack sealing
on arterial and collector streets through
out the City.
1 100,000 60,000 60,000 100%Jul-13 Oct-13 Carter Project is soliciting for bids and will open on
August 6th.
12 CP1108
2011/12/13 Citywide Storm Pond
Cleaning:
This project will complete the removal of
sediment from up to 16 storm drainage
ponds located throughout the City and
clean the ditch along A Street SE/East
Valley Highway.
1 720,473 720,473 720,261 97%N/A Oct-13 Lee
Work is included in the King County Road
Services Agreement, scoping for the first
task is complete for 3 ponds. Work is being
scheduled.
13 CP1207
D Street NE Utility Improvements
(Port of Seattle Mitigation):
This project will complete storm, sewer,
water and street improvements related
to the Port of Seattle mitigation
agreement on D Street NE.
1 170,000 337,797 2,796
42,200
(430 Port Mit)
162,203
(431 Port Mit)
597,204
(432 Port Mit)
1,312,200 1,312,200 95%Aug-13 Dec-13 Truong Design is underway. Coordination with
private utilities is in process.
14 CP1118
Auburn Way South Pedestrian
Improvements - Dogwood to Fir
Street:
This project will construct a new street
lighting system, landscaped median
island, a designated mid-0block
crosswalk, relocation of existing utility
poles, and modifications to the existing
signal at Dogwood St. This project also
includes a public education element for
pedestrian safety.
1 100,000
740,830
(State)
100,000
(Federal)
940,830 1,085,730 92%Feb-14 Mar-15 Sweeting
Consultant design work is underway and
ROW acquisition process has begun but will
likely take 3 to 6 months to complete.
Project Scope is being revised to incorporate
undergrounding of power lines with MIT
funding.
Page 2 of 6DI.D Page 100 of 109
Date: July 31, 2013
No.Prom. No.Location/Description
Priority
Group
(1-3)
Street Funds
(102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete
Finish
Date
Project
Manager Status
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
15 CP1119
Auburn Way South Corridor
Improvements - Fir St. SE to Hemlock
St. SE:
This project will widen AWS between Fir
and Hemlock Streets from 3 lanes to 5
lanes and includes new sidewalks, street
lighting, transit improvements and install
a new signal at Hemlock St.
1 849
2,426,400
(TIB)
606,600
(MIT)
3,033,849 3,033,849 92%Feb-14 Mar-15 Sweeting
Consultant design work is underway and
ROW acquisition process has begun but will
likely take 3 to 6 months to complete.
Project Scope is being revised to incorporate
undergrounding of power lines with MIT
funding.
16 CP0915
Well 1 Improvements - Well
Replacement:
This project will rehabilitate or replace
Well 1 so that it can function at full
capacity and complete modifications to
the Howard Road Corrosion Control
Facility.
1 2,476,568 2,476,568 2,400,000 85%Sep-13 Mar-14 Lee Consultant design is underway.
17 CP1107
Fulmer Wellfield Improvements:
This project will be done in phases. The
first phase 1A will complete investigation
of the Fulmer Wellfield area to determine
the required analysis and drilling
program needed to utilize the full water
rights. Phase 1B will complete a drilling
and testing program as well as an
alternatives analysis. Phase 2 will
complete the physical improvements.
1 2,200,000 2,200,000 497,364 80%N/A Mar-14 Repp
The estimated costs are for the Phase 1A
only and will be revised when this phase is
completed. Consultant work is underway.
Advertisement date for installation of
monitoring wells will be updated after
completion of phase 1A.
18 CP1109
2011 Storm Pipeline Repair and
Replacement, Phase 2:
This project will construct storm drainage
improvements on Hi-Crest Drive NW.
1 377,740 377,740 411,195 60%Sep-13 Dec-13 Lee Design work underway.
19 CP1222
Citywide Traffic Signal
Improvements:
This project will construct safety
improvements at a number of signals
throughout the City.
1 5,000 400,000
(Federal) 405,000 405,000 70%Sep-13 Dec-13 Lee
Design work is underway. Federal
environmental approvals in process but are
not expected until August delaying the
advertisement of this project.
20 CP1122
30th Street NE Storm Improvements:
This project will replace the 30-inch
storm drainage line along 30th Street NE
from the north end of the Airport to the
Brannon Park Storm Pump Station to
address localized flooding issues.
1 2,974,699 2,974,699 2,822,299 60%Sep-13 Dec-13 Truong Consultant design work is underway.
21 CP1024
AWS and M Street SE Intersection
Improvements:
This project will complete improvements
at the intersection per Option 2 selected
by the Public Works Committee to
address capacity and safety concerns.
1 250,000 450,000
(TIB) 700,000 705,000 55%Apr-14 Sep-14 Sweeting
AWS/M St. SE - Installed protected left turn for
east/west bound traffic on AWS turning onto M
St. SE (Completed)
17th/M St. SE - restrict left turn movements
from 17th to M. (Completed)
AWS/M St. SE Intersection - Option 2 was
selected by the Committee, June 2012. Design
work and property acquisition is underway.
22 CP1301
2013 Sidewalk Repair Project:
This project will complete repair and
replacement of existing sidewalks at
various locations around Downtown and
Auburn High School.
1 200,000
(328 Fund) 200,000 200,000 50%Sep-13 Dec-13 Carter Design is underway. Schedule updated to
address staff changes.
Page 3 of 6DI.D Page 101 of 109
Date: July 31, 2013
No.Prom. No.Location/Description
Priority
Group
(1-3)
Street Funds
(102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete
Finish
Date
Project
Manager Status
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
23 CP1308
BNSF Utility Crossings Project:
This project will address utility crossings
of the BNSF right-of-way that will be
affected by the 3rd rail line that
BNSF/Sound Transit plan to building in
March 2014.
1 780,000 160,000 500,000 1,440,000 1,440,000 30%Dec-13 May-14 Sweeting Consultant design work is underway.
24 CP1104
104th Street & 8th Street NE U-Turn
Improvements:
This project will complete property
acquisition and widening at the
intersection of 104th and 8th Street NE
to accommodate eastbound U-Turn
traffic.
1 232,000 100,000
(Fed. Grant) 332,000 340,000 20%Oct-13 Mar-14 Sweeting Consultant design work is underway.
25 CP1219
Valley AC Watermain Replacement:
This project will repair or replace
asbestos cement water lines along
AWN, 49th and B St NW and at the
M&O/Parks Maintenance area.
1 1,233,574 1,233,574 1,208,722 20%Mar-14 Oct-14 Truong Design is underway.
26 CP1304
37th St & B St NW BNSF Signal:
This project will complete improvements
to the rail crossing at 37th Street NW
and B Street NW to address safety
concerns.
1 76,900 307,550
(Federal) 384,450 384,450 10%May-14 Dec-14 Sweeting Consultant design work is underway.
Coordination with BNSF in process.
27 CP1218
Auburn Way South & Riverwalk
Intersection Improvements:
This project will construct improvements
to the intersection of AWS and Riverwalk
Drive and complete minor widening and
add additional capacity from the MIT
Plaza signal to the Dogwood signal.
1 2,333,108
(Federal) 2,333,108 2,333,108 0%Jul-14 Nov-15 Sweeting Consultant negotiations in process.
28 C512A
Well 4 Improvements:
This project will construct a new building
to house a standby generator and
disinfection equipment.
2 1,306,288 1,306,288 1,296,820 80%Nov-13 Jun-14 Wickstrom Consultant design work is underway.
29 CP0765
Lakeland Hills Reservoir
Improvement:
This project will provide various
improvements at the reservoir, including
painting, seismic upgrades, and facility
modifications.
2 400,000 400,000 400,000 75%Mar-14 Sep-14 Vondrak
Consultant Scoping underway for completion
of design to accommodate recent
improvements at the site.
30 C229A
BNSF/EVH Pedestrian Undercrossing:
This project will construct a pedestrian
undercrossing of both East Valley
Highway (A St SE) and the BNSF rail
tracks just north of the White River.
3 385,000
(State) 385,000 9,000,000 60%Hold Hold Vondrak
Final design on hold pending BNSF issues.
Additional funds will be required to complete
design, environmental permitting, and
construction.
31 CP0906
2009 Gateway Project:
This project will construct a new gateway
sign at East Valley Highway and Lake
Tapps Parkway.
3 100,000
(Gen Fund) 100,000 100,000 30%Hold Hold Lee Easement acquisition completed. Project on
hold.
CPS TOTAL 9,981,178 19,613,564 2,492,297 6,421,612 26,228,555 64,697,206 69,708,632
Page 4 of 6DI.D Page 102 of 109
Date: July 31, 2013
No.Proj. No.Location/Description
Priority
Group
(1-3)
Local Street
Funds (103) Water (430) Sewer (431) Storm (432) Other Total Budget
%
Complete Adv. Date % Complete
Finish
Date
Project
Manager Status31
32 CP1201
2012 Local Street Pavement
Reconstruction:
This project will rehabilitate and rebuild
deficient pavement on local streets
throughout the City including:
J St SE btwn 2nd and 4th St. SE
22nd St. SE btwn M and R St. SE
27th/H/28th St. SE East of F St. SE
Water and storm improvements will also
be completed on these streets.
- 1,174,410 500,000 - 10,000 29,125
(Private Utility) 1,713,535 1,569,727 100%Jun-12 100%May-13 Wickstrom Final Pay is in process.
Other SOS Projects:
CP1206, Pavement Patching, Chip
Seals, and Overlays.
N/A 539,500 539,500 539,500 Wickstrom CP1206 is complete and received final
payment approval by Council on 1/7/2013.
1,713,910 500,000 - 10,000 - 2,253,035 2,109,227
33 CP1224
2013 Local Street Reconstruction:
This project will complete the
reconstruction of the following local
roadways:
23rd St SE - M to R St SE
H St NE - 4th to 8th
5th St NE - H to Cul-de-sac
Park Ave - AWN to Park
Also included in this project is the
replacement of waterline on V St SE,
from 2nd to 4th St SE.
- 2,400,000 500,000 200,000 3,100,000 2,839,427 100%May-13 10%Dec-13 Wickstrom Work is underway on H Street, 5th Street
and 23rd Street.
Other SOS Projects:
2013 Pavement Patching, Chip Seals,
and Overlays.
N/A 242,000 242,000 242,000 Wickstrom For Status see CP1302
2,642,000 500,000 200,000 - - 3,342,000 3,081,427
2012 & 2013 TOTAL SOS PROGRAM 4,355,910 1,000,000 200,000 10,000 - 5,595,035 5,190,654
2013 SOS Program Totals
2012 SOS Program Totals
SOS PROGRAM STATUS REPORT
Project Budget ($)
Total
Estimated
Costs
Design Construction
Page 5 of 6DI.D Page 103 of 109
Date: July 31, 2013
No.Proj. No.Location/Description
%
Complete Adv. Date % Complete
Finish
Date
Staff
Manager
Action
Committee Status
A CP0616
Wayfinding - Pedestrian Kiosks:
This project will complete the design of the
downtown Pedestrian Kiosk and install these
structures at up to 9 locations within the Downtown
area.
150,475 150,475 100%Dec-12 100%Jun-13 Vondrak PCDC Project is Complete
B CP1115
City Hall NW Plaza Improvements:
This project will renovate the NW entrance to City
Hall similar to the recent improvements on the south
side of City Hall. Work will include new pavement,
updated lighting, ADA Ramp upgrades and new City
Hall signage.
475,977 458,570 99%TBD TBD Chamberlain PCDC Consultant work is on hold pending scope discussion with
committee on LRF bond funds in Summer of 2013.
C CP1016
Fenster Levee Project:
This project will complete new levee improvements
on the Fenster Levee along the Green River.
1,266,100 1,265,000 65%N/A Jun-14 Andersen PCDC
Work will be completed by King County. Secured funding
is from 4 Grants and matching storm funds. The additional
327k in SRFB funding was awarded. Pre-Design work is
complete. The Design by King County is underway with
the review of comments from SRFB. Environmental
approvals are also in process.
TOTAL OTHER PROJECTS 1,892,552 1,874,045
Total Budget
OTHER PROJECTS - ACTION BY OTHER COMMITTEE
Total
Estimated
Costs
Design Construction
Page 6 of 6DI.D Page 104 of 109
AGENDA BILL APPROVAL FORM
Agenda Subject:
Significant Infrastructure Projects by Others - Public Works
Status Report
Date:
July 30, 2013
Department:
Public Works
Attachments:
Significant Infrastructure Projects by
Others Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:August 5, 2013 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 105 of 109
Date: July 31, 2013
No.
Sponsor/
Applicant Location/Description Length
Permit(s)
Issued Status
1
Green River
Community
College
320th Street Improvements:
This project will widen 320th Street along the frontage of Green River
Community College from 124th Ave Se to the west College Boundary.
1325 Feet Yes
Construction work underway and will continue through September 6th.
Contractor is working on utility installation and lane interruptions are
anticipated on 320th during this work.
2 Puget Sound
Energy
15th Street NW Gas Line:
This project will install a new gas line to serve the Hospital Laundry project along
15th Street NW from approximately 400 ft east of C St. NW to M St NW, then
North on M St NW to the Laundry site.
3135 Feet Yes Construction is nearly completed, the remaining overlay work on M
Street NW is to be scheduled.
3 King County
Wastewater
17th Street SE, K St SE to C St SW - Trunk Sewer Main Installation:
This project will install a 42-inch sewer trunk line along 17th Street SE from K
Street SE to C Street SW including crossing the BNSF rail yard.
3050 Feet Yes
Project is under construction. Work to cross A Street SE at 17th Street
SE will be underway during daytime hours potentially beginning the
week of 8/5 and continuing for a minimum of 2 weeks.
4 Puget Sound
Energy
17th Street SE, K St SE to F St SE - Gas Main Replacement:
This project will replace the existing 2-inch gas main along 17th Street SE from
K Street SE to F Street SE.
1345 Feet No Construction is anticipated to begin in the summer of 2013 and is being
coordinated with King County's work.
5
King County
Flood Control
District
Reddington Levee:
This project will replace the Reddington Levee from approximately 26th St NE to
43rd Street NE.
0.9 Miles KC - Yes
PSE - Yes
Facility Extension permit and Construction permits have been issued.
Contractor is mobilizing on site and work will be on-going through the
Summer of 2013.
PSE's Permit work is complete.
6 Auburn School
District
Auburn High School Replacement:
This project will include roadway and utility improvements to support the new
Auburn High School. Improvements include modifications to Storm, Water and
Sanitary Sewer mainlines and roadway improvements on Main Street and 4th
Street NE.
N/A - Multiple
Block
Development
Partially Work on the Phase 1 portion of the project has begun and is anticipated
to be completed in 2015. Phase 2 plans are begin reviewed.
7 Puget Sound
Energy
2nd Street NE Gas Main Replacement:
This project will replace the 6-inch gas main on 2nd Street NE from Auburn
Avenue to D Street SE, including a crossing of Auburn Way North, then continue
south on D Street NE to Main Street.
1215 Feet No Project is in the permit review phase. Construction is anticipated to
occur in the Summer of 2013.
8 WSDOT
SR18 - Neely Bridge Improvements:
This project will complete bridge deck repairs to the eastbound Neely Bridge on
SR-18 and repair the bridge approach slab at the eastbound UPRR Bridge
located west of C Street SW on SR18.
N/A Yes
Construction is anticipated to occur in the Summer of 2013. Work
involving the closure of Eastbound SR18 at the Neely Bridge and at the
UPRR Bridge for a period of 3 to 4 days was completed in July.
9 Yarrow Bay
Development
124th Ave SE Half Street Road Improvements:
This project will complete half street roadway improvements on 124th Ave SE
from SE 304th St. north to approximately SE 290th St. for the 3rd phase of the
Verdana (Bridges) Plat development that is in Kent.
3,800 Feet Yes
Work is anticipated to begin the week of July 8th and continue through
mid October 2013. Contractor will be starting with roadway and utility
work. Lane interruptions are anticipated on 124th Ave.
SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS - PUBLIC WORKS STATUS REPORT
NOTE: Projects included on this list are those that have a broad public interest, significant impact to the public, involve interlocal agreements, and/or may include the installation of key infrastructure by
others (such as pump stations etc.)
1 of 1
DI.E Page 106 of 109
AGENDA BILL APPROVAL FORM
Agenda Subject:
Action Tracking Matrix
Date:
July 30, 2013
Department:
Public Works
Attachments:
Action Tracking Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:Dowdy
Meeting Date:August 5, 2013 Item Number:DI.F
AUBURN * MORE THAN YOU IMAGINEDDI.F Page 107 of 109
Updated: 7/31/2013 10:51 AM
No.Item Description Staff Lead Next PWC
Review Date
Estimated
Completion
Date
Status
A Track completed project on the Current Year
Active Capital Improvement Projects Map Gaub 10/7/2013 N/A Ongoing - Quarterly updates
B Fulmer Well-Field Feasibility Study Updates Repp 8/19/2013 8/19/2013 Initial study finding are not yet completed.
C System Development Charges Repp 9/3/2013 12/16/2013 Consultant to complete analysis
D Cost of Service Analysis Repp 11/18/2013 12/31/2013 Consultant to complete analysis
E BNSF Stampede Pass Line Para 9/3/2013 9/3/2013 Discuss Chairman Wagner's email.
F CP1122, 30th Street NE Area Flooding - Phase
1 Truong 8/19/2013 8/19/2013 Review scope at 50% design stage
G LED Lighting Standards Para 10/7/2013 10/7/2013
Discuss research findings and current state of LED lighting
technology. (Topic move from scheduled 7/15/13 date to a future
date that comes after the peak summer construction season)
H Auburn Way South & 17th St SE Webb 10/21/2013 10/21/2013 Study closing of EB connections between M St SE and AWS via 17th
St SE.
I King County Flood Insurance Mailers - Quality
Check Andersen TBD TBD
Councilmember Peloza contacted Councilmemeber von Reichbauer
who subsequently has send a letter to Councilmember Dunn (Chair of
the King County Flood Control District) requesting District staff send
more helpful information to citizens located in the District's Flood
Plains.
J Street Lamp Installation 112th & 295th
Streets Dowdy TBD 8/15/2013 PSE Scheduled install date is 8/15
K Speed Cushion Design Standards Para 10/21/2013 10/21/2013 Review current design standard.
L Green River Watershed/Levee Presentation 2/3/2014 2/3/2014 Review the Levee System within the City of Auburn and how planned
work on the levee's effect the City and the City's finances.
Public Works Committee - Action Tracking Matrix
DI.F Page 108 of 109
Updated: 7/31/2013 10:51 AM
No.Item Description Staff Lead Next PWC
Review Date
Estimated
Completion
Date
Status
M Transportation Impact Fee Structure Analyses Planning/Webb 10/21/2013 10/21/2013 Review competitiveness of fee structure vs. regional agencies.
N Chipseal Application Review Carter 10/7/2013 10/7/2013 Review the application process for chipseals on arterial/collector
streets.
DI.F Page 109 of 109