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Home My WebLink About08-19-2013 PUBLIC WORKS COMMITTEE AGENDA PACKET Public Works Committee August 19, 2013 - 3:30 PM Annex Conference Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Approval of Minutes* B. Public Works Project No. C222A* (Vondrak) Permission to Enter into Consultant Agreement No. AG-C-435 with Parametrix for Engineering Services for Project No. C222A The S277th St Corridor Capacity & Non-motorized Trail Improvement Project C. Public Works Project No. CP1202* (Lee) Permission to Enter into Consultant Agreement No. AG-C-425 with KPG, Inc. for Engineering Services for Project No. CP1202 Auburn Way South Flooding Imp – Phase II D. Public Works Project No. CP1218* (Sweeting) Permission to Enter into Consultant Agreement No. AG-C-430 with CH2M Hill, Inc. for Engineering Services for Project No. CP1218, Auburn Way South Improvements – Muckleshoot Plaza to Dogwood E. Public Works Project No. CP1310* (Carter) Award Small Works Contract No. 13-14 to Doolittle Construction, LLC on their Low Bid of $54,870.00 for Project No. CP1310, 2013 Arterial & Collector Crack Seal F. Public Works Project No. CP1225* (Wickstrom) Award Contract No. 13-05, to ICON Materials on Their Low Bid of $924,114.00 for Project No. CP1225, West Valley Highway System Preservation Project G. Public Works Project No. CP1201* (Wickstrom) Approve Final Pay Estimate No. 8 to Contract No. 12-08 in the Amount of $0.00 and Accept Construction of Project No. CP1201, 2012 Local Street Pavement Reconstruction Project III.DISCUSSION ITEMS A. Public Works Project No. CP1122 (Truong) CP1122, 30th Street NE Area Flooding Phase 1 Project - Design Update B. M Street SE Re-Channelization (Para) Page 1 of 60 C. Cascade Water Alliance Agreement (Dowdy) D. Capital Project Status Report* (Gaub) E. Significant Infrastructure Projects by Others - Public Works Status Report* (Gaub) F. Action Tracking Matrix* (Dowdy) IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 60 AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: August 14, 2013 Department: Public Works Attachments: August 5, 2013 Draft Minutes Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the August 5, 2013 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff: Meeting Date:August 19, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 60 Public Works Committee August 5, 2013 - 3:30 PM Annex Conference Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Wayne Osborne were present. Also present during the meeting were: Councilmember John Partridge, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager Pablo Para, Engineering Aide Amber Mund, Economic Development Manager Doug Lein, Water Utility Engineer Susan Fenhaus, Traffic Engineer James Webb, Senior Project Engineer Jacob Sweeting, IT Director Ron Tiedeman, Business Systems Analyst Jim Felty, and Public Works Secretary Jennifer Cusmir. Members of the public in attendance included: Citizens Scot Pondelick and Thomas Sauers. At approximately 4:19 p.m., Member Osborne was excused from the meeting due to illness and did not return. B. Announcements There were no announcements. C. Agenda Modifications There was one agenda modification removing Discussion Item C, Cascade Water Supply Agreement Review, from the agenda. There were two agenda modifications adding Consent Item B, Right- of-Way Use Permit No. 13-23 and Resolution C, Resolution No. 4983. II. CONSENT AGENDA A. Approval of Minutes Member Osborne noted a Scribner’s error on page 7 of 109. Page 1 of 10 CA.A Page 4 of 60 It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee approve the Public Works Committee Meeting minutes for date, July 15, 2013, as amended. Motion carried 3-0. B. Right-of-Way Use Permit No. 13-23* (Mund) Auburn Noon Lions Club Engineering Aide Mund was present. Vice-Chair Peloza asked why the beer garden will be located at Main and 1st Streets instead of at the extended City Hall Plaza. Economic Development Manager Lein explained that there were already vendors assigned to the plaza area. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee approve Right-of-Way Use Permit No. 13-23. Motion carried 3-0. III. RESOLUTIONS A. Resolution No. 4976 (Fenhaus) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Perform the Necessary Actions to Withdraw from the South King County Regional Water Association and from the Joint Operating Agreement Among the Members of the Association Utilities Engineer Repp reported that staff is recommending the City terminate the joint operating agreement with the members of the King County Regional Water Association (KCRWA). Utilities Engineer Repp stated that staff believes the purpose of the agreement has been fulfilled. Repp noted that the City’s water supply situation has changed significantly and the City no longer needs the interlocal agreement. Chairman Wagner asked when the Cities of Kent and Covington terminated their agreements. Utilities Engineer Repp stated that the City of Kent is still a member and the City of Covington terminated its membership approximately two years ago. Chairman Wagner noted that Resolution No. 4976 needs to be amended to show that the City of Kent is still a member. Utilities Engineer Repp stated that staff will make the amendment prior to the Council meeting. Utilities Engineer Repp stated that the current active members of the association include the City of Auburn, Water District No. 111, the City of Kent and the City of Algona. Utilities Engineer Repp spoke about the benefits of association Page 2 of 10 CA.A Page 5 of 60 membership and noted that staff can obtain the same benefits from attending the Washington Water Utility Council Meetings. Repp stated that participation in the Water Supply Forum is also being considered by staff. Chairman Wagner asked what the City is spending on KCRWA dues. Repp responded that he recalls the dues are approximately $27,000.00 per year but will confirm the actual amount. Vice-Chair Peloza asked that staff provide the exact amount of the dues prior to the Council Meeting. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council adopt Resolution No. 4976. Motion carried 3-0. B. Resolution No. 4978 (Webb) A Resolution of the City Council of the City of Auburn, Washington, Setting a Public Hearing Date in Relation to Amending the 2014-2019 Transportation Improvement Program of the City of Auburn Pursuant to R.C.W. Chapter 35.77 Chairman Wagner asked why the Planning and Community Development Committee is not the action committee for setting the Public Hearing. Traffic Engineer James explained that the updates to the Transportation Improvement Program (TIP) need to be amended prior to August 23, 2013 and because of a time constraint related to associated grant application deadlines, Public Works Committee will be the action committee for setting the Public Hearing. The Planning and Community Development Committee will be the action committee for Resolution No. 4979, the actual adoption of the amendments. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council adopt Resolution No. 4978. Motion carried 3-0. C. Resolution No. 4983* (Selle) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Negotiate and Execute an Agreement with the Other Jurisdictions of the South County Area Transportation Board Assistant Director/City Engineer Selle stated that the agreement is basically the same as the previous agreements. Chairman Wagner asked if the South County Area Transportation Board had the ability to borrow or tax. Transportation Manager Para Page 3 of 10 CA.A Page 6 of 60 answered that they do not, and act as an advisory board. It was moved by Vice-Chair Peloza, seconded by Chair Wagner, that the Committee recommend City Council adopt Resolution No. 4983. Motion carried 2-0. IV. DISCUSSION ITEMS A. Resolution No. 4979 (Webb) A Resolution of the City Council of the City of Auburn, Washington, Amending the 2014-2019 Six-Year Transportation Improvement Program of the City of Auburn Pursuant to R.C.W. Chapter 35.77 This item was discussed prior to Resolution No. 4983. Transportation Manager Para explained the engineer’s estimate discrepancy between the individual TIP project spreadsheet for Project No. C222A and the overall Transportation Improvement Program spreadsheet, in response to questions asked by Chairman Wagner. Traffic Engineer Webb stated that the other funding for the 37th Street SE & A Street SE Traffic Signal Safety Improvement Project is the 105 fund for arterial preservation, in response to a question asked by Chairman Wagner. The Committee supported adoption of Resolution No. 4979. B. Resolution No. 4963 (Tiedeman) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Execute a Subscription Agreement between the City of Auburn and Zonar for Electronic Fleet Management Service This item was discussed prior to Resolution No. 4983. IT Director Tiedeman explained that the resolution is a subscription agreement to purchase equipment and have services provided by Zonar. The company provides service to Tacoma Public Utilities and Seattle. The equipment will allow the City to map, track, categorize, and maintain all of the City vehicles. IT Director Tiedeman stated that Zonar is a local vendor and is able to provide the City with service at a much lower cost than the other vendors staff considered. IT Director Tiedeman described the benefits of the new system, such as the software’s ability to integrate with the existing GIS system. Page 4 of 10 CA.A Page 7 of 60 IT Director Tiedeman answered questions asked by Chairman Wagner regarding the cost calculations. Tiedeman stated that because of the low cost and the capability of the software, he believes the system will be used to manage additional fleet vehicles, in response to questions asked by Chairman Wagner. Vice-Chair Peloza asked questions regarding the termination of contract language included in the agreement. IT Director Tiedeman stated that he would need to consult with the Legal Department prior to the Council Meeting. IT Director Tiedeman reviewed the quote breakdowns and monthly costs with the Committee. The Committee asked that the monthly costs be included with the agreement as an exhibit prior to the Council Meeting. C. Cascade Water Supply Agreement Review (Repp) Discussion Item C was removed from the agenda. D. Capital Project Status Report (Gaub) This item was discussed prior to Resolution No. 4983. Item No. C201A – M Street Underpass: Chairman Wagner asked about the schedule for the review of Phase 2 of the project. Assistant City Engineer Gaub stated the Committee review will take place in September in conjunction with the discussion of the Stampede Pass Railroad Line. Chairman Wagner asked that Phase 2 of the M Street Project be included on the Action Tracking Matrix with the Stampede Pass line item. Chairman Wagner asked about the clean-up schedule. Assistant City Engineer Gaub stated that clean-up should be complete within the next two weeks or so. There is a lot of subcontractor work being coordinated. Assistant City Engineer Gaub stated that the parking lot entrance for the apartment complex is better than it had been previously, in response to a question asked by Chairman Wagner. Item 10 – CP0912 – Citywide Guardrail Improvements: Chairman Wagner asked if the new development on Kersey Way will interfere with the project. Assistant City Engineer Gaub explained that the guardrail will be installed on the opposite side of the street from the development at a location that will not be impacted by the road Page 5 of 10 CA.A Page 8 of 60 improvements. Item 11 – CP1310 – 2013 Arterial and Collector Crack Sealing: There is an error in the total budget column and that amount should be $100,000.00. Assistant City Engineer Gaub will correct the spreadsheet. Item A – CP0616 – Wayfinding Pedestrian Kiosks: Member Osborne asked about the information that will be posted at the kiosks. Assistant City Engineer Gaub stated that Planning Manager Chamberlain is currently working with the Parks Department to develop maps for the kiosks. The Parks Department will be responsible for posting events information as well. E. Significant Infrastructure Projects by Others - Public Works Status Report (Gaub) This item was discussed prior to Resolution No. 4983. Item 3 – King County Wastewater – 17th Street SE, K Street SE to C Street SW Trunk Sewer Main Installation: Chairman Wagner asked if there will be a detour route for the project. Assistant City Engineer Gaub explained that A Street will be open during construction but will be down to one lane in each direction between the hours of 8 a.m. and 3 p.m. There will be no detour for A Street. There will be a detour for 17th Street using F Street, 21st Street and 12th Street. Vice-Chair Peloza asked if staff knew the cost of the project. Assistant City Engineer Gaub answered that she did not know the total cost. The Committee discussed the concept of regionalization. Item 4 – Puget Sound Energy – 17th Street SE, K Street SE to F Street SE – Gas Main Replacement: Assistant City Engineer Gaub stated that PSE is still working on their final design and the county, City, and PSE are all working to coordinate work in the area, in response to a question asked by Member Osborne. Item 5 – King County Flood Control District – Reddington Levee: Chairman Wagner requested a break down for the project cost. Assistant Director/City Engineer Selle stated that staff should be able to get that information from the county. Item 6 – Auburn School District – Auburn High School Replacement: Member Osborne asked if the school plans on repairing the roadway. Assistant City Engineer Gaub stated that some of the road work will be done by PSE, who is doing work in the area, and some of it will be completed by the school district. Page 6 of 10 CA.A Page 9 of 60 Assistant Director/City Engineer Selle stated that the school district is proposing to overlay a portion of the road, in response to a comment made by Member Osborne regarding the effectiveness of patching the road. Assistant City Engineer Gaub explained that some of the current patches on Main Street are temporary because additional work needs to be completed. City staff goes over the quality of patching required with all permit holders and requires them to make repairs if patching is of a poor quality before accepting the work. Item 8 – SR18- Neely Bridge Improvements: Engineer Gaub responded that the main work that required a closure of SR18 was completed and that WSDOT has other work they are doing in the corridor but it would not require the full closure. F. Action Tracking Matrix (Dowdy) This item was discussed prior to Resolution No. 4983. Utilities Engineer Repp provided a briefing on planned unidirectional flushing of the water system in the Lea Hill area, to the Committee. Repp stated that there will be detailed customer notifications prior to the flushing beginning. The notification will include door tags, a website update, and a Code Red notice. Water Utility Engineer Fenhaus described how the system will be flushed and that Maintenance and Operations staff will be completing the work. Utilities Engineer Repp stated that flushed water goes into the sanitary sewer or it is de-chlorinated and released into the storm drain depending on the situation, in response to a question asked by Chairman Wagner. Repp explained how the water is de-chlorinated using large tablets of vitamin C. Water Utility Engineer answered questions asked by Chairman Wagner regarding how long the flushing will take. Vice-Chair Peloza asked if the flushing will have an effect on private filter systems. Repp answered that there could be a negative effect and discussed the instructions that are provided to customers to prevent problems. Utilities Engineer Repp stated that the City would fix damage caused by the flushing. Chairman Wagner asked that the instructions be printed in bold type Page 7 of 10 CA.A Page 10 of 60 on the door hangers. Water Utility Engineer Fenhaus reviewed the flushing schedule with the Committee. G. Public Works Project No. CP1119 (Sweeting) Auburn Way South, Fir to Hemlock Street: Extesion of Project Limits and Associated Additional Project Costs to Meet WSDOT Requirements Senior Project Engineer Sweeting explained that in the project’s original design, there were two through lanes, east bound, through the Hemlock Street intersection, which tapered into one lane at the end of the project area. The design was submitted to WSDOT and WSDOT stated that there needs to be at least 300 feet of two full lanes east past the Hemlock intersection before tapering to a single lane. Staff determined that the WSDOT requirements would delay the project and would also increase the cost of the project. Staff then redesigned the project to have the two east bound lanes end at Hemlock Street, at which point one lane would go through the intersection and the second lane would become a right-turn only lane. Senior Project Engineer Sweeting stated that at this point staff has a better estimate of the cost of the original design, including the WSDOT requirements, and is recommending moving forward with the original design as conditioned by WSDOT. It would add an estimated $200,000.00 to the cost of the project. Sweeting reviewed the benefits of including the two through lanes past the Hemlock Street intersection with the Committee. Chairman Wagner asked if additional Right-of-Way would need to be purchased. Sweeting confirmed that Right-of-Way from three additional parcels would need to be acquired. Transportation Manager Para stated that the additional funding for the project will come from Traffic Impact Fees. Engineer Sweeting explained that the majority of over $3 million in existing funding is coming from state and federal sources and the City’s current contribution to the Auburn Way South projects is only about $100,000 at this time in response to a question from the Committee. The Committee supported moving forward with staff’s recommendation. H. M Street Rechannelization Parking Removal (Para) Page 8 of 10 CA.A Page 11 of 60 Transportation Manager Para identified the section of the roadway where on-street parking will be removed following the extension of the four lane section of M Street, as proposed by staff between Main Street and Auburn Way South. The Committee and staff discussed the impact of removing the parking. Transportation Manager Para and Assistant Director/City Engineer Selle responded to questions asked by Chairman Wagner regarding extension of c-curb. Chairman Wagner stated that he is in favor of removal of the parking as long as that does not lead to the installation of c-curb. Staff discussed the improved traffic flow that would occur as a result of removing the on-street parking and extending the four lanes. Vice-Chair Peloza asked for accident data associated with backing into the street for the corridor location. Chairman Wagner asked for data for speeding traffic infractions for this portion of the corridor. Vice-Chair Peloza asked for staff to report on the number of driveways along this section of roadway. I. Regional Traffic Signal Maintenance Support (Dowdy) Assistant Director/City Engineer Selle stated that there are several cities that are looking for alternatives for their signal maintenance and operation since King County is planning on reducing some of their signal staff. The Public Works Directors of South King County are seeking guidance from their Councils in regards to being involved in a potential mutual aide agreement for such signal maintenance and operations support. A survey has been sent out to the local cities to determine what resources may be available and determine willingness for participation. Assistant Director/City Engineer Selle asked for policy direction from the Committee as to whether or not staff should spend more time and/or effort on the proposal. Chairman Wagner requested additional information regarding the City of Federal Way’s equivalent costs for traffic signal maintenance and operations being provided by King County, the City of Renton’s justification for their high number of traffic signal technicians, and Auburn’s costs for performing this area of work. Page 9 of 10 CA.A Page 12 of 60 Chairman Wagner stated that while he is not against the idea of mutual aide agreements, he generally feels that Auburn should be in control its own traffic signal maintenance and operations resources so that Auburn can set its own Level of Service Standards in this critical area, however, he would like to see the requested additional information and have further discussions on the topic. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:59 p.m. Approved this 19th day of August, 2013. Page 10 of 10 CA.A Page 13 of 60 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. C222A Date: August 13, 2013 Department: Public Works Attachments: Consultant Summary Scope Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council grant permission to enter into Consultant Agreement No. AG-C-435 with Parametrix for Engineering Services for Project No. C222A The S277th St Corridor Capacity & Non-motorized Trail Improvement project. Background Summary: The S 277th St Corridor Capacity and Non-Motorized Trail Improvement project consists of intersection improvements and major roadway widening on S 277th St from Auburn Way North to L Street NE. Project components include adding two new eastbound through lanes, one new west bound through lane, a Class I separated non motorized trail, street lighting improvements, storm drainage improvements, streetscape improvements, Intelligent Transportation System (ITS) improvements, intersection capacity and safety improvements, and auxiliary turn lanes at Auburn Way North, D Street NE, and the future I Street NE. The project length is approximately 3,300 feet. City staff has selected Parametrix to provide Engineering Services for the above referenced project and the anticipated consultant cost for this agreement is $1,250,000.00. The City is in the process of applying for grant funding for construction of this project. At this time, the City has secured a federal grant to fund the design and property acquisition portions of the project. A budget adjustment is not required to fund this consultant work. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Vondrak AUBURN * MORE THAN YOU IMAGINEDCA.B Page 14 of 60 Meeting Date:August 19, 2013 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 15 of 60 S277TH ST CORRIDOR CAPACITY & NON-MOTORIZED TRAIL IMPROVEMENT PROJECT CONSULTANT SCOPE OF WORK SUMMARY PAGE 1 OF 2 C222a – S277th St Corridor Capacity & Non-motorized Trail Improvement Project Summary Scope for Design Services This Scope of Work is for the S277th St Corridor Capacity & Non-motorized Trail Improvement Project. The Consultant scope of work includes survey and base mapping, preliminary design, utility coordination, environmental documentation and permitting, geotechnical investigation, right-of-way services and final design (including contract plans, specifications, and estimates). Project Description The S 277th St Corridor Capacity and Non-Motorized Trail Improvement project consists of intersection improvements and major roadway widening on S 277th St from Auburn Way North to L Street NE. Project components include adding two new eastbound through lanes, one new west bound through lane, a Class I separated non motorized trail, street lighting improvements, storm drainage improvements, streetscape improvements, Intelligent Transportation System (ITS) improvements, intersection capacity and safety improvements, and auxiliary turn lanes at Auburn Way North, D Street NE, and the future I Street NE. The project length is approximately 3,300 feet. Task 1: Project Management This task will be continuous throughout the project duration, which is assumed to be 22 months. It will include managing the project work elements to control costs, maintaining the project schedule and establishing project-specific procedures, including communication, overall project coordination with the City and project team, and project closeout. Task 2: Preliminary Design (30%) This task will progress the major design elements to an overall 30% level, and perform specific activities to support this design level. The preliminary design effort will include completing the conceptual design plan, reviewing and analyzing existing record drawings and traffic data, providing field survey and basemap, wetland mapping, completing a surface water and stormwater analysis, right-of-way planning and identifying future right-of-way acquisition efforts, preparing a preliminary conceptual design report, and preparing preliminary 30% design plans and engineer’s opinion of cost estimate. Task 3: Utility Coordination This task includes identifying potential project conflicts with existing utilities and participating in project coordination meetings with the City, Puget Sound Energy, Comcast, and Century Link. Task 4: Environmental The purpose of the Environmental Documentation Task is to ensure that the project complies with all applicable requirements of the National Environmental Policy Act (NEPA), Endangered Species Act, National Historic Preservation Act, the Washington State Environmental Policy Act (SEPA), and other permitting documents, including the Joint Aquatic Resources (JARPA) permit, Critical Areas Ordinance, and National Pollution Discharge Elimination System (NPDES) compliance, and that the CA.B Page 16 of 60 S277TH ST CORRIDOR CAPACITY & NON-MOTORIZED TRAIL IMPROVEMENT PROJECT CONSULTANT SCOPE OF WORK SUMMARY PAGE 2 OF 2 regulatory permits and approvals required to construct the project are identified and secured, all within a timeframe that will allow the project to proceed on schedule. Task 5: Geotechnical Engineering The purpose of the geotechnical engineering task is to explore subsurface conditions. A geotechnical engineer will conduct a site reconnaissance, complete field exploration, and prepare a report that includes a site map showing exploration locations, boring logs, results of the laboratory testing, summarizes site subsurface conditions, discusses the impact of the proposed improvements, and offers design recommendations for the improvements. Task 6: Right of Way Plans and Legal Descriptions This task includes preparing right-of-way plans to identify portions of private property for right of way acquisition. Existing easements will be identified and encumbrances shown on the right of way plans. Legal descriptions with exhibit maps will be prepared. A record of survey for proposed roadway centerline alignment and stationing will also be prepared. Task 7: Right of Way Acquisition This task includes the development of property acquisition documents, acquisition negotiation, escrow closing, and right-of-way certification. Parcel files will be prepared to include fair offer letter(s), recording and ancillary documents, a standard diary form indicating all contacts with owner(s), and other items necessary for negotiations in a format meeting the City’s requirements. Task 8: Plans, Specifications, and Estimate (PS&E) This final design task progresses the design from 30% level to preparing the 70% contract drawings for review, the 95% contract drawings for review, a 99% check set of the contract drawings and 100% (bid ready) contract drawings. Technical and general specifications will be developed based on the WSDOT/APWA 2014 Standard Specifications and the City’s standard special provisions for the contract documents as applicable to the project design. An engineer’s opinion of cost estimate for the project will be prepared at the 30%, 70%, 95%, 99% and final levels of completion. Total Consultant Agreement (not to exceed) = $1,250,000.00 Task 9: Optional Services This work has not been estimated as part of the current agreement and would require an amendment to the contract. Construction Support Services As requested by the City, the Consultant will provide assistance to the City during the construction of the project as follows: · Assistance during bidding · Assistance during construction · Construction management, administration, and other related services to support the City during construction · Additional right-of-way services CA.B Page 17 of 60 Project No: C222a0 Project Title: Project Manager: Ryan Vondrak Initiation/Consultant Agreement Initiation Date: _________ Permision to Advertise Advertisement Date: ________ Contract Award Award Date: ___________ Change Order Approval Contract Final Acceptance Funding Prior Years 2013 2014 Future Years Total 102 Fund - Unrestricted 24,825 382,560 0 407,385 102 Fund - Federal Grant 0 167,440 791,375 61,885 1,020,700 102 Fund - Private Developer (RPG)**0 0 1,300,000 1,000,000 2,300,000 102 Fund - Traffic Impact Fees 0 0 0 581,800 581,800 0 Total 24,825 550,000 2,091,375 1,643,685 4,309,885 **Property being dedicated by RPG is estimated at $1.3 million Activity Prior Years 2013 2014 Future Years Total Design Engineering - City Costs 24,825 50,000 65,875 15,000 155,700 Design Engineering - Consultant Costs 500,000 650,000 50,000 1,200,000 ROW - Property Acquisition***0 1,320,000 1,320,000 ROW - Property Acquisition - City Costs 5,500 5,500 ROW - Property Acquisition - Consultant Costs 0 50,000 50,000 Construction Estimate 0 4,661,000 4,661,000 Project Contingency (15%)0 699,150 699,150 Construction Engineering - City Costs 0 0 118,535 118,535 Construction Engineering - Consultant Costs 0 100,000 100,000 Total 24,825 550,000 2,091,375 5,643,685 8,309,885 ***$1.3 million of this is anticipated to be dedicated to the City by RPG Prior Years 2012 2013 Future Years Total *102 Funds Budgeted ( )(24,825)(550,000)(2,091,375)(1,643,685)(4,309,885) 102 Funds Needed 24,825 550,000 2,091,375 5,643,685 8,309,885 *102 Fund Project Contingency ( )0 0 0 0 0 102 Funds Required 0 0 0 4,000,000 4,000,000 * ( # ) in the Budget Status Sections indicates Money the City has available. 102 Arterial Street Budget Status BUDGET STATUS SHEET S 277th St Corridor Capacity & Non Motorized Trail Improvements Date: 8/12/13 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) H:\PROJ\C222A-S277-AWNtoGreenRvr\Budget\Budget Status 277.xls 1 of 1CA.B Page 18 of 60 CA.B Page 19 of 60 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1202 Date: August 13, 2013 Department: Public Works Attachments: Consultant Scope Summary Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council grant permission to enter into Consultant Agreement No. AG-C-425 with KPG, Inc. for engineering services for Project No. CP1202 Auburn Way South Flooding Imp Phase II. Background Summary: The City’s Auburn Way South Flooding Imp. - Phase II project will design and construct storm water drainage improvements along 17th Street SE, from the point of termination of the Phase I project at 17th St SE/K Street SE, westerly along 17th Street SE, to the A Street SE Infiltration Pond. From this point west, approximately 3,100 LF of larger diameter pipe will replace the existing lines in 17th St. SE. Existing pipe flows at J St. SE and B St. SE will re-routed to the 17th Street SE drainage system. This project also includes deepening the existing 17th and A Street SE infiltration pond to provide additional storm water storage. City Staff has selected KPG, Inc. to provide Engineering Services for the project and the anticipated consultant contract for this agreement is $265,000. A project budget contingency of $0.00 remains in the 432 Storm Drainage Utility Fund for 2013. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Lee Meeting Date:August 19, 2013 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C Page 20 of 60 CP1202– AUBURN WAY SOUTH FLOODING IMP. - PHASE II PROJECT CONSULTANT SCOPE OF WORK SUMMARY PAGE 1 OF 2 CP1202– Auburn Way South Flooding Imp. - Phase II Project City of Auburn Scope for Design Services - Summary This Scope of Work is for the Auburn Way South Flooding Imp. - Phase II Project. This scope includes survey and base mapping, preliminary engineering, preliminary geotechnical investigations, environmental documentation and permitting, and final design (including plans, specifications, and estimates). The scope also contains optional services for bidding assistance, construction support, and record drawing preparation. Project Description The City’s Auburn Way South Flooding Imp. - Phase II project will design and construct storm water drainage improvements along 17th Street SE, from the point of termination of the Phase I project at 17th St SE/K Street SE, westerly along 17th Street SE, to the A Street SE Infiltration Pond. At the intersection of K St SE/17th St. SE, a new flow control structure will be installed to maintain the current flow to K St. SE. From this point west, approximately 3,100 LF of larger diameter pipe will replace the existing lines in 17th St. SE. The existing pipes along 17th St. SE at the intersections of J St. SE and B St. SE will be plugged, diverting all flows west and away from their current connection to the AWS drainage system. This project also includes deepening the existing 17th and A Street SE infiltration pond to provide additional storm water storage. Project Management This task will be continuous throughout the project duration, which is assumed to be 12 months. It will include the work necessary to set up and plan the entire project and establish project-specific procedures, including communication, overall project coordination with the City and project team, and project closeout. Survey and Mapping This task involves field surveying along 17th Street SE from K Street SE through the intersection of A Street SE, and at the existing A Street SE Infiltration Pond; side street topography will extend to +/- 10’ beyond the curb returns. Collecting of existing topographic features and producing a project basemap and Digital Terrain Model (DTM) to be used in design. Geotechnical Engineering Geotechnical services will support design and construction of the new storm drain utility along 17th Street SE, provide geotechnical design recommendations for deepening of the existing detention/infiltration pond, and provide a recommended long-term infiltration rate for the pond. CA.C Page 21 of 60 CP1202– AUBURN WAY SOUTH FLOODING IMP. - PHASE II PROJECT CONSULTANT SCOPE OF WORK SUMMARY PAGE 2 OF 2 Permitting Support The Consultant shall provide support necessary to complete the three required permitting documents. These include a State Environmental Policy Act (SEPA) checklist, a Notice of Intent (NOI) for coverage under the Construction Stormwater General Permit and a Stormwater Pollution Prevention Pan (SWPPP). Contract Documents and Cost Estimates This final design task progresses the design from 30% level to preparing the 70% contract drawings for review, the 95% contract drawings for review, a 99% check set of the contract drawings and 100% (bid ready) contract drawings. Technical and general specifications will be developed based on the WSDOT/APWA 2014 Standard Specifications and the City’s standard special provisions for the contract documents as applicable to the project design. An engineer’s opinion of cost estimate for the project will be prepared at the 30%, 70%, 95%, 99% and final levels of completion. Total Consultant Agreement (not to exceed) = $265,000 Optional Services This work has not been estimated as part of the current agreement and would require an amendment to the contract: Right of Way Research – The Consultant may provide right of way and easement research and/or acquisition, as requested by the City Bidding Phase Services – The Consultant may provide the following services as requested by the City: • Providing written responses to questions during bidding. • Preparation of Addenda documents if required Construction Support Services – The Consultant may support City staff during the construction phase of the project, as requested by the City. Preparation of Record Drawings – Upon completion of the construction phase of the project, Consultant may prepare record drawings for the project. CA.C Page 22 of 60 H:\PROJ\CP1202-AWS Flooding Improvements\Budget\AWS Budget Status.xls1 of 1 Project No: CP1202Project Title: Project Manager: Robert Lee Initiation/Consultant Agreement Initiation Date: _________ Permision to Advertise Advertisement Date: ________ Contract Award Award Date: ___________ Change Order Approval Contract Final Acceptance Funding Prior Years 20132014 Future Years Total 432 Fund - Storm 01,638,000001,638,000 Total 01,638,000001,638,000 Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) BUDGET STATUS SHEET Auburn Way South Flooding Imp. - Ph II Date: August 13, 2013 The "Future Years" column indicates the projected amount to be requested in future budgets. Activity Prior Years 20132014 Future Years Total Design Engineering - City Costs 35,000035,000 Design Engineering - Consultant Costs 265,0000265,000 Construction Estimate 1,110,00001,110,000 Project Contingency (15%)166,5000166,500 Construction Engineering - City Costs 36,500036,500 Construction Engineering - Consultant Costs25,000025,000 Total 01,638,000001,638,000 Prior Years 20132014 Future Years Total *432 Funds Budgeted ( )0(1,638,000)00(1,638,000) 432 Funds Needed 01,638,000001,638,000 *432 Fund Project Contingency ( )00000 432 Funds Required 00000 * ( # ) in the Budget Status Sections indicates Money the City has available. 432 Storm Budget Status Estimated Cost (Funds Needed) CA.C Page 23 of 60 CP1202 - AWS Flooding - Ph 2 Printed Date: Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy. Map Created by City of Auburn eGIS 1/11/2013 CA.C Page 24 of 60 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1218 Date: August 13, 2013 Department: Public Works Attachments: Consultant Scope Summary Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council grant permission to enter into Consultant Agreement No. AG-C-430 with CH2M Hill, Inc. for engineering services for Project No. CP1218, Auburn Way South Improvements Muckleshoot Plaza to Dogwood. Background Summary: This project will design and construct corridor improvements on Auburn Way South, from the Muckleshoot Plaza to Dogwood Street SE, including improving access management, providing u-turns, upgrading transit stops and street lighting, widening to accommodate turn lanes and 10-foot wide sidewalks, installing pedestrian push buttons and audible countdown pedestrian signal heads, and upgrading traffic signals. City staff has selected CH2M Hill, Inc. to provide engineering services for this project and the anticipated consultant cost for this agreement is $362,000.00. The total project budget is $2,395,422.00, of which $2,333,108.00 is from a federal grant and $60,000.00 will be proposed in an upcoming budget adjustment in the 430 fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Sweeting Meeting Date:August 19, 2013 Item Number:CA.D AUBURN * MORE THAN YOU IMAGINEDCA.D Page 25 of 60 AUBURN WAY SOUTH CORRIDOR IMPROVEMENTS – MUCKLESHOOT PLAZA TO DOGWOOD STREET SE CONSULTANT SCOPE OF WORK SUMMARY PAGE 1 OF 2 CP1218 – Auburn Way South Corridor Improvements, Muckleshoot Plaza to Dogwood St SE Project Summary Scope for Survey and Design Services This Scope of Work is for the Auburn Way South Corridor Safety Improvements Project. This scope includes survey and base mapping, preliminary engineering, environmental documentation and permitting, and final design (including plans, specifications, and estimates). Project Description The purpose of the project is to improve access management, provide u-turns, upgrade transit stops and street lighting, widen Auburn Way South to accommodate turn lanes and pedestrians and bicycles, upgrade pavement markings, install countdown pedestrian signals and audible pedestrian push buttons, and upgrade traffic signals to change the phasing and to improve the visibility of signal heads. In addition, the project will provide for the future proposed project to master meter the Muckleshoot Casino site located at 2402 Auburn Way South. This project will provide waterline stubs within the project area as needed to avoid future work within the new roadway improvements. Task 1: Project Management This task will be continuous throughout the project duration, which is assumed to be 14 months. It will include the work necessary to set up and plan the entire project and establish project-specific procedures, including communication, overall project coordination with the City and project team, and project closeout. Task 2: Survey and Mapping This task involves field surveying within the project limits, collecting existing topographic features and producing a project basemap and Digital Terrain Model (DTM) to be used in design. Task 3: Preliminary Design This task will progress the major design elements to an overall 30% level, and perform specific activities to support this design level. The preliminary design effort will include modifying the design concept based on agency, WSDOT and stakeholder input. Documentation of the Preliminary Design task will include the preparation of preliminary WSDOT channelization plans and 30% plans addressing roadway, grading, drainage, utilities, landscaping and traffic signal layout. Task 4: Environmental Documentation The purpose of the Environmental Documentation Task is to ensure that the project complies with all applicable requirements of the National Environmental Policy Act (NEPA) and of the Washington State Environmental Policy Act (SEPA), and that the regulatory permits and approvals required to construct the project are identified and secured, all within a timeframe that will allow the project to proceed on schedule. CA.D Page 26 of 60 AUBURN WAY SOUTH CORRIDOR IMPROVEMENTS – MUCKLESHOOT PLAZA TO DOGWOOD STREET SE CONSULTANT SCOPE OF WORK SUMMARY PAGE 2 OF 2 Task 5: Agency, Stakeholder, Tribal, and Community Coordination This task consolidates agency, stakeholder, Tribal, and public consultation and coordination required for the engineering design process and for compliance with NEPA, SEPA and Section 106 of the National Historic Preservation Act. Work to be performed under this task also includes general administrative coordination with the key project review agencies and affected utility companies, as well as detailed technical coordination to obtain engineering review and approval of project technical work as applicable. Task 6: Right of Way Right of Way services including legal descriptions, parcel maps, appraisals, negotiations, and coordination are not included in this scope of work but may be added under a future amendment once property needs are better defined. Task 7: Contract Drawings This final design task progresses the design from 30% level to preparing the 70% contract drawings for review, the 95% contract drawings for review, a 99% check set of the contract drawings and 100% (bid ready) contract drawings. Task 8: Geotechnical Engineering This scope of work covers geotechnical engineering services needed to support development of contract documents for the construction of potential infiltration facilities associated with the widening of Auburn Way South. Task 9: Specifications The Consultant will develop the technical and general specifications based on the WSDOT/APWA 2014 Standard Specifications and the City’s standard special provisions for the contract documents as applicable to the project design. Task 10: Cost Estimating The Consultant will prepare an engineer’s estimate for the project at the 30%, 70%, 95%, 99% and final levels of completion. Subtotal Consultant Agreement = $317,000.00 Task 11: Utility Underground (Optional) Additional work will be required to complete the project design if the City requests that Puget Sound Energy underground its facilities in accordance with Rate Tariff Agreement Schedule 74. This additional work has been estimated and included as part of this task. This Task requires written authorization prior to proceeding. The work would involve coordinating and integrating the design of Puget Sound Energy underground facilities into the project improvements. Optional Services = $45,000.00 Total Consultant Agreement (not to exceed) = $362,000.00 CA.D Page 27 of 60 H:\PROJ\CP1218-AWS Corridor Safety Impv\Budget\CP1218.BudgetStatusSheet.xls 1 of 1 8/12/2013 5:41 PM Project No: CP1218 Project Title: Project Manager: Jacob Sweeting Consultant Agreement Initiation Date: _09/17/12___ Permision to Advertise Advertisement Date: ________ Contract Award Award Date: ___________ Change Order Approval Contract Final Acceptance Funding Prior Years 2013 2014 Future Years Total 102 Fund - Federal Grant 2,738 247,262 2,083,108 2,333,108 102 Fund 2,684 430 Fund 5,000 55,000 Total 5,422 252,262 2,138,108 0 2,333,108 Activity Prior Years 2013 2014 Future Years Total Design Engineering - City Costs 5,422 15,000 25,000 45,422 Design Engineering - Consultant Costs 100,000 262,000 362,000 Property Acquisition - Consultant Costs 7,500 5,000 12,500 Property Acquisition 50,000 50,000 Construction Estimate 1,700,000 1,700,000 Project Contingency (10%)170,000 170,000 Construction Engineering - City Costs 40,000 40,000 Construction Engineering - Consultant Costs 15,000 15,000 Total 5,422 122,500 2,267,000 0 2,394,922 Prior Years 2013 2014 Future Years Total *102 Funds Budgeted ( )(5,422)(247,262)(2,083,108)0 (2,335,792) 102 Funds Needed 5,422 117,500 2,212,000 0 2,334,922 *102 Fund Project Contingency ( )0 (129,762)0 0 (870) 102 Funds Required 0 0 128,892 0 0 Prior Years 2013 2014 Future Years Total *430 Funds Budgeted ( )0 (5,000)(55,000)0 (60,000) 430 Funds Needed 0 5,000 55,000 0 60,000 *430 Fund Project Contingency ( )0 0 0 0 0 430 Funds Required 0 0 0 0 0 * ( # ) in the Budget Status Sections indicates Money the City has available. 102 Arterial Street Budget Status 430 Water Budget Status BUDGET STATUS SHEET Auburn Way South Corridor Safety Improvements - Muckleshoot Plaza to Dogwood St SE Date: August 8, 2013 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) CA.D Page 28 of 60 CA.D Page 29 of 60 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1310 Date: August 13, 2013 Department: Public Works Attachments: Budget Status Sheet Bid Tab Summary Vicinity Maps Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council award Small Works Contract No. 13-14 to Doolittle Construction, LLC on their low bid of $54,870.00 for Project No. CP1310, 2013 Arterial & Collector Crack Seal. Background Summary: This project will seal cracks in the pavement on approximately 3.5 miles of arterial and collector roadways using rubberized asphalt to help preserve the existing pavement. The attached maps show the specific streets that will be crack sealed as part of this project. Construction of the project is anticipated to begin in September of 2013 and be completed at the end of September 2013 weather permitting. Only one bid was received for this project. Staff recommends award of this project since the bid amount was well within the anticipated bid range. This project is within the budget available in the 105 (Arterial and Collector Street Pavement Preservation) fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Carter Meeting Date:August 19, 2013 Item Number:CA.E AUBURN * MORE THAN YOU IMAGINEDCA.E Page 30 of 60 Project No: CP1310Project Title: Project Manager: Jai Carter Initiation/Consultant Agreement Initiation Date: June 17, 2013 Permission to Advertise Solicitation Date: July 23, 2013 Contract Award Award Date: ______________________ Change Order Approval Contract Final Acceptance Funding Prior Years 2012 2013 Total 105 Fund - Arterial/Collector Pavement Preservation Fund060,00060,000 Total0060,00060,000 BUDGET STATUS SHEET 2013 Arterial & Collector Street Crack Seal Project Date: August 13, 2013 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) ActivityPrior Years2012 2013 Total Design Engineering 1,4001,400 Construction Bid 54,87054,870 Authorized Contigency (~2%)1,2301,230 Construction Engineering 2,5002,500 Total0060,00060,000 Prior Years 2012 2013 Total *105 Funds Budgeted ( )00(60,000)(60,000) 105 Funds Needed 0060,00060,000 **105 Fund Project Contingency ( )0000 105 Funds Required 0000 * ( # ) in the Budget Status Sections indicates Money the City has available. Estimated Cost (Funds Needed) 105 Arterial/Collector Street Budget Status Page 1 of 1CA.E Page 31 of 60 CA.E Page 32 of 60 CA.E Page 33 of 60 CA.E Page 34 of 60 CA.E Page 35 of 60 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1225 Date: August 12, 2013 Department: Public Works Attachments: Budget Status Sheet Bid Tab Summary Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council award Contract No. 13-05, to ICON Materials on their low bid of $924,114.00 for Project No. CP1225, West Valley Highway System Preservation Project. Background Summary: The West Valley Highway System Preservation project will overlay West Valley Highway between 15th Street NW and 37th Street NW with a 2-inch layer of new asphalt pavement. This work will prevent deterioration of the existing pavement and improve the driving surface of the roadway. This project will also upgrade seventeen wheelchair ramps and modify the pedestrian signal system at the 15th St NW intersection to meet American with Disabilities Act requirements. Construction is anticipated to begin in early September and be complete in December 2013. A project budget contingency of $26,475 remains in the 105 (Arterial and Collector Street Pavement Preservation) Fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Wickstrom Meeting Date:August 19, 2013 Item Number:CA.F AUBURN * MORE THAN YOU IMAGINEDCA.F Page 36 of 60 Project No: CP1225Project Title: Project Manager: Seth Wickstrom Initiation/Consultant Agreement Initiation Date: __October 15, 2012___ Permission to Advertise Advertisement Date: _July 18, 2013__ Contract Award Award Date: ___________________ Change Order Approval Contract Final Acceptance Funding Prior Years 20122013 Future Years Total 105 Fund - Arterial/Collector Preservation 12,323560,000572,323 Federal Highway Administration STP Grant 560,000560,000 Total 012,3231,120,00001,132,323 BUDGET STATUS SHEET West Valley Highway System Preservation Project Date: August 9, 2013 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Activity Prior Years 20122013 Future Years Total Design Engineering - City Costs 12,32352,00064,323 Construction Estimate 924,114924,114 Construction Contingency (10%)92,41192,411 Construction Engineering - City Costs 25,00025,000 Total 012,3231,093,52501,105,848 Prior Years 20122013 Future Years Total *105 Funds Budgeted ( )0(12,323)(1,120,000)0(1,132,323) 105 Funds Needed 012,3231,093,52501,105,848 *105 Fund Project Contingency ( )00(26,475)0(26,475) 105 Funds Required 00000 * ( # ) in the Budget Status Sections indicates Money the City has available. Estimated Cost (Funds Needed) 105 Arterial Street Budget Status 1 of 1CA.F Page 37 of 60 CA.F Page 38 of 60 SCALE: 1 inch = 830 feet 0 415ft 830ft Plotted: June 11, 2013 Location: H:\PROJ\CP1225-W Valley Hwy Overlay\PWCCouncilInfo\Permission to Ad (6-17-13)\Map.dwg WEST VALLEY HIGHWAY SYSTEM PRESERVATION PROJECT VICINITY MAP PROJECT AREA CA.F Page 39 of 60 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1201 Date: August 12, 2013 Department: Public Works Attachments: Budget Status Sheet Final Pay Estimate Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council approve Final Pay Estimate No. 8 to Contract No. 12-08 in the amount of $0.00 and accept construction of Project No. CP1201, 2012 Local Street Pavement Reconstruction project. Background Summary: The 2012 Local Street Pavement Reconstruction project reconstructed 0.6 miles of local streets (shown on the attached map) as part of the 2012 Save Our Streets (SOS) program. Storm drainage improvements were also constructed on the project streets to address local storm drainage issues. This work was funded by the 103 (Local Street) Fund. The 432 (Strom Drainage) fund paid for the design work necessary to connect the new storm drainage improvements with the existing storm drainage transmission lines. This project also replaced the deteriorated and undersized water mains on the project streets which was funded by the 430 (Water) Fund. A project budget contingency of $207,409 remains in the 103 (Local Street Pavement Preservation) Fund. A project budget contingency of $135,377 remains in the 430 (Water) Fund. A project budget contingency of $3,673 remains in the 432 (Storm Drainage) Fund Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Wickstrom AUBURN * MORE THAN YOU IMAGINEDCA.G Page 40 of 60 Meeting Date:August 19, 2013 Item Number:CA.G AUBURN * MORE THAN YOU IMAGINEDCA.G Page 41 of 60 Project No: CP1201 Project Title: Project Manager: Seth Wickstrom Initiation/Consultant Agreement Initiation Date: _October 17, 2011_______ Permission to Advertise Solicitation Date: _June 7, 2012________ Contract Award Award Date: __June 17, 2012__________ Change Order Approval Contract Final Acceptance Funds Budgeted (Funds Available) Funding Prior Years 20112012 2013 Total 103 Fund - Local Street Pavement Preservation (A portion of funds budgeted in 2012)984,410190,0001,174,410 430 Fund - Water (Funds budgeted in 2012 for "Street Utility Improvements")400,000100,000500,000 432 Fund - Storm (Funds budgeted in 2012 for "Street Utility Improvements") 6,3273,67310,000 Funds from Century Link for Utility Conflict (for Change Order No. 1)29,12529,125 Total 001,390,737322,7981,713,535 Estimated Cost (Funds Needed) ActivityPrior Years20112012 2013 Total Design Engineering - City Costs*2,727 2,727 Design Engineering - Consultant Costs 145,208 145,208 Construction Contract Bid 1,143,957 87,211 1,231,168 Change Order No. 1 (for Century Link Conflict)28,591 28,591 BUDGET STATUS SHEET 2012 Local Street Pavement Reconstruction Date: August 8, 2013 The "Future Years" column indicates the projected amount to be requested in future budgets. (for Century Link Conflict) Line Item Changes (60,230) (60,230) Construction Engineering - City Costs*7,973 371 8,344 Construction Engineering - Consultant Costs 1,408 9,860 11,268 Total 001,329,86437,2121,367,076 *City staff costs for street design and construction are not charged against the project budget and are not shown here. Prior Years 20112012 2013 Total **103 Funds Budgeted ( )00(984,410)(219,125)(1,203,535) 103 Funds Needed 00961,25334,873996,126 **103 Fund Project Contingency ( )00(23,157)(184,252)(207,409) 103 Funds Required 00000 Prior Years 20112012 2013 Total **430 Funds Budgeted ( )00(400,000)(100,000)(500,000) 430 Funds Needed 00362,2842,339364,623 **430 Fund Project Contingency ( )00(37,716)(97,661)(135,377) 430 Funds Required 00000 Prior Years 20112012 2013 Total **432 Funds Budgeted ( )00(6,327)(3,673)(10,000) 432 Funds Needed 006,32706,327 **432 Fund Project Contingency ( )000(3,673)(3,673) 432 Funds Required 00000 ** ( # ) in the Budget Status Sections indicates money the City has available. 432 Storm Budget Status 430 Water Budget Status 103 Local Street Budget Status Page 1 of 1CA.G Page 42 of 60 CA.G Page 43 of 60 CA.G Page 44 of 60 CA.G Page 45 of 60 CO . N O . 1 2 - 0 8 C I T Y O F A U B U R N CP 1 2 0 1 , 2 0 1 2 L o c a l S t r e e t P a v e m e n t R e c o n s t r u c t i o n 20 1 2 L o c a l S t r e e t P a v e m e n t R e c o n s t r u c t i o n P R O J E C T S U M M A R Y CO. NO. 12-08 PA Y E S T I M A T E # 8 & F I N A L Or i g i n a l C o n t r a c t Am o u n t Co n t r a c t C h a n g e Or d e r s To t a l P a y m e n t T h i s P e r i o d P e r c e n t / C o n t r a c t SC H E D U L E A : S t r e e t I m p r o v e m e n t s Co n t r a c t 88 2 , 0 7 2 . 0 0 $ 2 8 , 5 9 1 . 0 0 $ 8 6 2 , 1 2 0 . 0 3 $ - $ 95% NO T A X Re t a i n a g e ( - 5 % ) (4 3 , 1 0 6 . 0 0 ) $ - $ SC H E D U L E T O T A L 88 2 , 0 7 2 . 0 0 $ 2 8 , 5 9 1 . 0 0 $ 8 1 9 , 0 1 4 . 0 3 $ $ 0 . 0 0 SC H E D U L E B : W a t e r S e w e r U t i l i t y I m p r o v m e n t s Co n t r a c t 31 8 , 8 0 9 . 0 0 $ - $ 3 0 8 , 1 3 5 . 6 9 $ $ 0 . 0 0 9 7 % Sa l e s T a x ( + 9 . 5 % ) 30 , 2 8 6 . 8 6 $ - $ 2 9 , 2 7 2 . 8 9 $ - $ Re t a i n a g e ( - 5 % ) (1 5 , 4 0 6 . 7 8 ) $ - $ SC H E D U L E T O T A L 34 9 , 0 9 5 . 8 6 $ - $ 32 2 , 0 0 1 . 8 0 $ $ 0 . 0 0 h: \ p r o j \ p e \ C P 1 2 0 1 P E . x l s 4 o f 5 8 / 1 2 / 2 0 1 3 a t 1 : 4 6 P M TO T A L C O N T R A C T A M O U N T T O D A T E (i n c l u d i n g S a l e s T a x S c h B ) 1 , 1 9 9 , 5 2 8 . 6 1 $ 9 5 % TO T A L P A Y M E N T T O C O N T R A C T O R 1, 1 4 1 , 0 1 5 . 8 3 $ - $ PA Y M E N T D U E C O N T R A C T O R : - $ Pe r i o d D a t e s Be g i n : M a y 2 1 , 2 0 1 3 En d : M a y 2 1 , 2 0 1 3 h: \ p r o j \ p e \ C P 1 2 0 1 P E . x l s 4 o f 5 8 / 1 2 / 2 0 1 3 a t 1 : 4 6 P M CA.G Page 46 of 60 CA.G Page 47 of 60 SCALE: 1 inch = 1,000 feet 0 500ft 1,000ft Plotted: June 6, 2013 Location: H:\PROJ\CP1201-2012 Local St Pavement Preservation\PWCCouncilInfo\Final PE (6-17-13)\Map.dwg PROJECT NO. CP1201 2012 LOCAL STREET PAVEMENT RECONSTRUCTION VICINITY MAP J St SE STREET IMPROVEMENTS: Reconstructed street and improved local storm drainage. WATER IMPROVEMENTS: Replaced water line. 22nd St SE STREET IMPROVEMENTS: Reconstructed street and improved local storm drainage. WATER IMPROVEMENTS: Replaced water line. 27th St SE, H St SE and 28th St SE STREET IMPROVEMENTS: Reconstructed street and improved local storm drainage. WATER IMPROVEMENTS: Replaced water line. CA.G Page 48 of 60 AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: August 14, 2013 Department: Public Works Attachments: Capital Project Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: See attached report. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:August 19, 2013 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Page 49 of 60 Date: August 13, 2013 No.Prom. No.Location/Description Priority Group (1-3) Street Funds (102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status 1 CP0915 Well 1 Improvements - Transmission Lines: This project is the first phase of a larger project and will replace water lines from the Well 1 Site to the Howard Road Corrosion Control Facility to accommodate the replacement of Well 1. This project will also upgrade the existing storm line on M Street SE to accommodate the Well 1 Improvements. - 1,943,697 831,904 2,775,601 2,031,856 100%Oct-12 100%May-13 Lee Final Pay is in process. 2 CP0909 Lakeland Hills Booster Pump Station: This project will update/replace the existing pump station in the Lakeland Hills water service area in order to meet fire flow demands. - 2,760,982 2,760,982 2,760,982 100%Oct-10 99%Aug-13 Vondrak Final Pay is in process. 3 C410A S. 277th Wetland Mitigation Monitoring: This project is an on-going project to complete the required monitoring and maintenance of the wetland mitigation sites for the S. 277th Grade Separation Project. Sites are located on the North property and at the corner of 44th St NW and Frontage Road. Permits require the City to monitor the sites for 10 years. - 325,343 325,343 324,606 100%Apr-11 98%May-14 Larson Construction Work is complete, however, the project is in the 2-year plant establishment period and the finish date reflects this. Budget and Costs shown is are for years 2006 thru 2013 of this 10 year process. Budget for 2013 only is $50,000. 4 C201A M Street Underpass (Grade Separation): The purpose of this project is to grade separate ‘M’ Street SE from the Burlington Northern Santa Fe Stampede Pass Rail line in Phase 1 and completion of the Auburn Black Diamond Road Bypass connection is a future phase. - 5,166,560 150,000 872,372 (Fed Grant) 5,990,000 (FMSIB) 2,630,509 (TIB) 1,133,978 (King City) 1,542,800 (Ports) 478,000 (BNSF) 1,140,000 (REET2) 2,772,752 (PWTF) 22,314,174 22,314,174 100%Dec-11 96%Aug-13 Vondrak M Street was opened to traffic on July 22. Property restoration and final wall and signal work is underway. 5 C524A SCADA System Improvement: This project will upgrade the City's SCADA system to meet Public Works goals. - 2,666,200 1,994,500 1,014,000 5,674,700 4,998,512 100%Nov-09 90%Dec-13 Lee Implementation Contract executed. Preliminary Design and Final Design are Complete. Installation of the Controls at M&O is complete and conversion of all 3 test sites are complete. The remaining site conversions are underway with 30 sites of 37 completed. 6 CP0909 Academy Booster Pump Station: This project will update/replace the existing pump station in the Academy water service area in order to meet fire flow demands. - 3,526,255 3,526,255 3,168,295 100%Sep-12 60%Apr-14 Vondrak Work is underway. Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction Page 1 of 6DI.D Page 50 of 60 Date: August 13, 2013 No.Prom. No.Location/Description Priority Group (1-3) Street Funds (102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 7 CP1120 Lea Hill Safe Routes to Schools Improvements: This project will complete improvements for safe walking routes to Hazelwood Elem., Lea Hill elem., and Rainer Middle School along 116th Ave. SE and SE 312 St. - 34,000 398,500 (Federal) 21,597 (Police & ASD In Kind Services) 454,097 447,600 100%Jun-13 1%Oct-13 Truong Work is underway. 8 CP1302 2013 Pavement Patching, Chipseal and Overlay Project: This project will complete pavement patching, chip seal treatments and overlay work on both arterial/collector and local roadways for the purpose of preservation throughout the City. - 1,878,000 1,878,000 1,848,000 100%Jun-13 0%Nov-13 Wickstrom Work is anticipated to begin the week of 8/19/13. 9 CP1108 2011/12/13 Citywide Storm Pond Cleaning: This project will complete the removal of sediment from storm drainage ponds located throughout the City and clean the ditch along A Street SE/East Valley Highway as the annual budget allows. - 720,473 720,473 720,261 100%N/A 1%Oct-13 Lee King County Road Services has begun work on the first task for the cleaning of 3 ponds. 10 CP1225 West Valley Highway Preservation - 15th NW to 37th NW: This project will complete an overlay of WVH for the purpose of pavement preservation. 1 560,000 560,000 (Federal) 1,120,000 1,093,525 100%Jul-13 Dec-13 Wickstrom Award is in process. 11 CP1310 2013 Arterial and Collector Crack Sealing: This project will complete crack sealing on arterial and collector streets through out the City. 1 60,000 60,000 60,000 100%Jul-13 Oct-13 Carter Award is in process. 12 CP0912 Citywide Guardrail Improvements: This project will complete guardrail improvements along Kersey Way, Green River Road, and Mountain View Drive. 1 50,000 502,275 (Federal) 552,275 552,275 100%Jul-13 Dec-13 Sweeting Federal Funding is for Construction Only. Project is advertised and opens bids on August 20th. 13 CP1207 D Street NE Utility Improvements (Port of Seattle Mitigation): This project will complete storm, sewer, water and street improvements related to the Port of Seattle mitigation agreement on D Street NE. 1 170,000 337,797 2,796 42,200 (430 Port Mit) 162,203 (431 Port Mit) 597,204 (432 Port Mit) 1,312,200 1,312,200 100%Aug-13 Dec-13 Truong Project is advertised and bids open on August 29th. 14 CP1118 Auburn Way South Pedestrian Improvements - Dogwood to Fir Street: This project will construct a new street lighting system, landscaped median island, a designated mid-0block crosswalk, relocation of existing utility poles, and modifications to the existing signal at Dogwood St. This project also includes a public education element for pedestrian safety. 1 100,000 740,830 (State) 100,000 (Federal) 940,830 1,085,730 92%Feb-14 Mar-15 Sweeting Consultant design work is underway. Project Scope is being revised to incorporate undergrounding of power lines with MIT funding. ROW acquisition process has begun. Page 2 of 6DI.D Page 51 of 60 Date: August 13, 2013 No.Prom. No.Location/Description Priority Group (1-3) Street Funds (102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 15 CP1119 Auburn Way South Corridor Improvements - Fir St. SE to Hemlock St. SE: This project will widen AWS between Fir and Hemlock Streets from 3 lanes to 5 lanes and includes new sidewalks, street lighting, transit improvements and install a new signal at Hemlock St. 1 849 2,426,400 (TIB) 606,600 (MIT) 3,033,849 3,033,849 92%Feb-14 Mar-15 Sweeting Consultant design work is underway. Project Scope is being revised to incorporate undergrounding of power lines with MIT funding. ROW acquisition process has begun. 16 CP0915 Well 1 Improvements - Well Replacement: This project will rehabilitate or replace Well 1 so that it can function at full capacity and complete modifications to the Howard Road Corrosion Control Facility. 1 2,476,568 2,476,568 2,400,000 85%Nov-13 Oct-14 Lee Consultant design is underway. Advertisement is dependant on DOH approval of the work which is in process but is not expected to be received until November, therefore construction is anticipated later this year. 17 CP1107 Fulmer Wellfield Improvements: This project will be done in phases. The first phase 1A will complete investigation of the Fulmer Wellfield area to determine the required analysis and drilling program needed to utilize the full water rights. Phase 1B will complete a drilling and testing program as well as an alternatives analysis. Phase 2 will complete the physical improvements. 1 2,200,000 2,200,000 497,364 80%N/A Mar-14 Repp The estimated costs are for the Phase 1A only and will be revised when this phase is completed. Consultant work is underway. Advertisement date for installation of monitoring wells will be updated after completion of phase 1A. 18 CP1222 Citywide Traffic Signal Improvements: This project will construct safety improvements at a number of signals throughout the City. 1 5,000 400,000 (Federal) 405,000 405,000 70%Sep-13 Dec-13 Lee Design work is underway. Federal environmental approvals in process but are not expected until August delaying the advertisement of this project. 19 CP1109 2011 Storm Pipeline Repair and Replacement, Phase 2: This project will construct storm drainage improvements on Hi-Crest Drive NW. 1 377,740 377,740 411,195 60%Sep-13 Dec-13 Lee Design work underway. 20 CP1122 30th Street NE Storm Improvements: This project will replace the 30-inch storm drainage line along 30th Street NE from the north end of the Airport to the Brannon Park Storm Pump Station to address localized flooding issues. 1 2,974,699 2,974,699 2,822,299 60%Sep-13 Dec-13 Truong Consultant design work is underway. 21 CP1024 AWS and M Street SE Intersection Improvements: This project will complete improvements at the intersection per Option 2 selected by the Public Works Committee to address capacity and safety concerns. 1 250,000 450,000 (TIB) 700,000 705,000 60%Apr-14 Sep-14 Sweeting AWS/M St. SE - Installed protected left turn for east/west bound traffic on AWS turning onto M St. SE (Completed) 17th/M St. SE - restrict left turn movements from 17th to M. (Completed) AWS/M St. SE Intersection - Option 2 was selected by the Committee, June 2012. Design work is underway. Property acquisition is underway. 22 CP1301 2013 Sidewalk Repair Project: This project will complete repair and replacement of existing sidewalks at various locations around Downtown and Auburn High School. 1 200,000 (328 Fund) 200,000 200,000 55%Sep-13 Dec-13 Carter Design is underway. Page 3 of 6DI.D Page 52 of 60 Date: August 13, 2013 No.Prom. No.Location/Description Priority Group (1-3) Street Funds (102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 23 CP1308 BNSF Utility Crossings Project: This project will address utility crossings of the BNSF right-of-way that will be affected by the 3rd rail line that BNSF/Sound Transit plan to building in March 2014. 1 780,000 160,000 500,000 1,440,000 1,440,000 30%Dec-13 May-14 Sweeting Consultant design work is underway. 24 CP1104 104th Street & 8th Street NE U-Turn Improvements: This project will complete property acquisition and widening at the intersection of 104th and 8th Street NE to accommodate eastbound U-Turn traffic. 1 232,000 100,000 (Fed. Grant) 332,000 340,000 20%Oct-13 Mar-14 Sweeting Consultant design work is underway. 25 CP1219 Valley AC Watermain Replacement: This project will repair or replace asbestos cement water lines along AWN, 49th and B St NW and at the M&O/Parks Maintenance area. 1 1,233,574 1,233,574 1,208,722 20%Mar-14 Oct-14 Truong Design is underway. 26 CP1304 37th St & B St NW BNSF Signal: This project will complete improvements to the rail crossing at 37th Street NW and B Street NW to address safety concerns. 1 76,900 307,550 (Federal) 384,450 384,450 10%May-14 Dec-14 Sweeting Consultant design work is underway. Coordination with BNSF in process. 27 CP1218 Auburn Way South & Riverwalk Intersection Improvements: This project will construct improvements to the intersection of AWS and Riverwalk Drive and complete minor widening and add additional capacity from the MIT Plaza signal to the Dogwood signal. 1 2,333,108 (Federal) 2,333,108 2,333,108 0%Jul-14 Nov-15 Sweeting Consultant Agreement to be executed. 28 C512A Well 4 Improvements: This project will construct a new building to house a standby generator and disinfection equipment. 2 1,306,288 1,306,288 1,296,820 90%Nov-13 Jun-14 Wickstrom Consultant design work is underway. 29 CP0765 Lakeland Hills Reservoir Improvement: This project will provide various improvements at the reservoir, including painting, seismic upgrades, and facility modifications. 2 400,000 400,000 400,000 75%Mar-14 Sep-14 Vondrak Consultant Scoping underway for completion of design to accommodate recent improvements at the site. 30 C229A BNSF/EVH Pedestrian Undercrossing: This project will construct a pedestrian undercrossing of both East Valley Highway (A St SE) and the BNSF rail tracks just north of the White River. 3 385,000 (State) 385,000 9,000,000 60%Hold Hold Vondrak Final design on hold pending BNSF issues. Additional funds will be required to complete design, environmental permitting, and construction. 31 CP0906 2009 Gateway Project: This project will construct a new gateway sign at East Valley Highway and Lake Tapps Parkway. 3 100,000 (Gen Fund) 100,000 100,000 30%Hold Hold Lee Easement acquisition completed. Project on hold. CPS TOTAL 9,941,178 19,613,564 2,492,297 6,421,612 26,228,555 64,697,206 69,695,823 Page 4 of 6DI.D Page 53 of 60 Date: August 13, 2013 No.Proj. No.Location/Description Priority Group (1-3) Local Street Funds (103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status31 32 CP1201 2012 Local Street Pavement Reconstruction: This project will rehabilitate and rebuild deficient pavement on local streets throughout the City including: J St SE btwn 2nd and 4th St. SE 22nd St. SE btwn M and R St. SE 27th/H/28th St. SE East of F St. SE Water and storm improvements will also be completed on these streets. - 1,174,410 500,000 - 10,000 29,125 (Private Utility) 1,713,535 1,367,076 100%Jun-12 100%May-13 Wickstrom Final Pay is in process. Other SOS Projects: CP1206, Pavement Patching, Chip Seals, and Overlays. N/A 539,500 539,500 539,500 Wickstrom CP1206 is complete and received final payment approval by Council on 1/7/2013. 1,713,910 500,000 - 10,000 - 2,253,035 1,906,576 33 CP1224 2013 Local Street Reconstruction: This project will complete the reconstruction of the following local roadways: 23rd St SE - M to R St SE H St NE - 4th to 8th 5th St NE - H to Cul-de-sac Park Ave - AWN to Park Also included in this project is the replacement of waterline on V St SE, from 2nd to 4th St SE. - 2,400,000 500,000 200,000 3,100,000 2,839,427 100%May-13 15%Dec-13 Wickstrom Work is underway on H Street, 5th Street and 23rd Street. Other SOS Projects: CP1302, 2013 Pavement Patching, Chip Seals, and Overlays. N/A 242,000 242,000 242,000 Wickstrom For Status see CP1302 2,642,000 500,000 200,000 - - 3,342,000 3,081,427 2012 & 2013 TOTAL SOS PROGRAM 4,355,910 1,000,000 200,000 10,000 - 5,595,035 4,988,003 2013 SOS Program Totals 2012 SOS Program Totals SOS PROGRAM STATUS REPORT Project Budget ($) Total Estimated Costs Design Construction Page 5 of 6DI.D Page 54 of 60 Date: August 13, 2013 No.Proj. No.Location/Description % Complete Adv. Date % Complete Finish Date Staff Manager Action Committee Status A CP1115 City Hall NW Plaza Improvements: This project will renovate the NW entrance to City Hall similar to the recent improvements on the south side of City Hall. Work will include new pavement, updated lighting, ADA Ramp upgrades and new City Hall signage. 475,977 458,570 99%TBD TBD Chamberlain PCDC Consultant work is on hold pending scope discussion with committee on LRF bond funds in Summer of 2013. B CP1016 Fenster Levee Project: This project will complete new levee improvements on the Fenster Levee along the Green River. 1,266,100 1,265,000 65%N/A Jun-14 Andersen PCDC Work will be completed by King County. Secured funding is from 4 Grants and matching storm funds. The additional 327k in SRFB funding was awarded. Pre-Design work is complete. The Design by King County is underway with the review of comments from SRFB. Environmental approvals are also in process. TOTAL OTHER PROJECTS 1,742,077 1,723,570 Total Budget OTHER PROJECTS - ACTION BY OTHER COMMITTEE Total Estimated Costs Design Construction Page 6 of 6DI.D Page 55 of 60 AGENDA BILL APPROVAL FORM Agenda Subject: Significant Infrastructure Projects by Others - Public Works Status Report Date: August 14, 2013 Department: Public Works Attachments: Significant Infrastructure Projects by Others - Public Works Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:August 19, 2013 Item Number:DI.E AUBURN * MORE THAN YOU IMAGINEDDI.E Page 56 of 60 Date: August 14, 2013 No. Sponsor/ Applicant Location/Description Length Permit(s) Issued Status 1 Green River Community College 320th Street Improvements: This project will widen 320th Street along the frontage of Green River Community College from 124th Ave Se to the west College Boundary. 1325 Feet Yes Construction work underway and will continue through September 6th. Contractor is working on utility installation and lane interruptions are anticipated on 320th during this work. 2 Puget Sound Energy 15th Street NW Gas Line: This project will install a new gas line to serve the Hospital Laundry project along 15th Street NW from approximately 400 ft east of C St. NW to M St NW, then North on M St NW to the Laundry site. 3135 Feet Yes Construction is nearly completed, the remaining overlay work on M Street NW is to be scheduled. 3 King County Wastewater 17th Street SE, K St SE to C St SW - Trunk Sewer Main Installation: This project will install a 42-inch sewer trunk line along 17th Street SE from K Street SE to C Street SW including crossing the BNSF rail yard. 3050 Feet Yes Project is under construction. Work to cross A Street SE at 17th Street SE will be underway during daytime hours beginning the week of 8/12 and continuing for a minimum of 2 weeks. 4 Puget Sound Energy 17th Street SE, K St SE to F St SE - Gas Main Replacement: This project will replace the existing 2-inch gas main along 17th Street SE from K Street SE to F Street SE. 1345 Feet No Construction is anticipated to begin in the summer of 2013 and is being coordinated with King County's work. 5 King County Flood Control District Reddington Levee: This project will replace the Reddington Levee from approximately 26th St NE to 43rd Street NE. 0.9 Miles KC - Yes Facility Extension permit and Construction permits have been issued. Contractor is mobilizing on site and work will be on-going through the Summer of 2013. 6 Auburn School District Auburn High School Replacement: This project will include roadway and utility improvements to support the new Auburn High School. Improvements include modifications to Storm, Water and Sanitary Sewer mainlines and roadway improvements on Main Street and 4th Street NE. N/A - Multiple Block Development Partially Work on the Phase 1 portion of the project has begun and is anticipated to be completed in 2015. Phase 2 plans are begin reviewed. 7 Puget Sound Energy 2nd Street NE Gas Main Replacement: This project will replace the 6-inch gas main on 2nd Street NE from Auburn Avenue to D Street SE, including a crossing of Auburn Way North, then continue south on D Street NE to Main Street. 1215 Feet No Project is in the permit review phase. Construction is anticipated to occur in the Summer of 2013. 8 WSDOT SR18 - Neely Bridge Improvements: This project will complete bridge deck repairs to the eastbound Neely Bridge on SR-18 and repair the bridge approach slab at the eastbound UPRR Bridge located west of C Street SW on SR18. N/A Yes Construction is anticipated to occur in the Summer of 2013. Nighttime closures of EB SR18 at the Neely Bridge will be in effect on August 16th and 17th from 8pm to 10am. This work is for the repair of the expansion joints on the bridge. 9 Yarrow Bay Development 124th Ave SE Half Street Road Improvements: This project will complete half street roadway improvements on 124th Ave SE from SE 304th St. north to approximately SE 290th St. for the 3rd phase of the Verdana (Bridges) Plat development that is in Kent. 3,800 Feet Yes Work is underway and will continue through mid October 2013. Contractor has started with roadway and utility work. Lane interruptions are anticipated on 124th Ave. SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS - PUBLIC WORKS STATUS REPORT NOTE: Projects included on this list are those that have a broad public interest, significant impact to the public, involve interlocal agreements, and/or may include the installation of key infrastructure by others (such as pump stations etc.) 1 of 1 DI.E Page 57 of 60 AGENDA BILL APPROVAL FORM Agenda Subject: Action Tracking Matrix Date: August 14, 2013 Department: Public Works Attachments: Action Tracking Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember:Staff:Dowdy Meeting Date:August 19, 2013 Item Number:DI.F AUBURN * MORE THAN YOU IMAGINEDDI.F Page 58 of 60 Updated: 8/14/2013 10:46 AM No.Item Description Staff Lead Next PWC Review Date Estimated Completion Date Status A Track completed project on the Current Year Active Capital Improvement Projects Map Gaub 10/7/2013 N/A Ongoing - Quarterly updates B Fulmer Well-Field Feasibility Study Updates Repp 10/7/2013 10/7/2013 Initial study finding are not yet completed. C System Development Charges Repp 9/3/2013 12/16/2013 Consultant to complete analysis D Cost of Service Analysis Repp 11/18/2013 12/31/2013 Consultant to complete analysis E BNSF Stampede Pass Line Welsh 9/3/2013 9/3/2013 Discuss Chairman Wagner's email. This includes discussion of the Phase 2 of the M Street Underpass project. F CP1122, 30th Street NE Area Flooding - Phase 1 Truong 8/19/2013 8/19/2013 Review scope at approx. 50% design stage G LED Lighting Standards Para 10/7/2013 10/7/2013 Discuss research findings and current state of LED lighting technology. (Topic move from scheduled 7/15/13 date to a future date that comes after the peak summer construction season) H Auburn Way South & 17th St SE Webb 10/21/2013 10/21/2013 Study closing of EB connections between M St SE and AWS via 17th St SE. I King County Flood Insurance Mailers - Quality Check Andersen TBD TBD Councilmember Peloza contacted Councilmemeber von Reichbauer who subsequently has send a letter to Councilmember Dunn (Chair of the King County Flood Control District) requesting District staff send more helpful information to citizens located in the District's Flood Plains. J Street Lamp Installation 112th & 295th Streets Dowdy TBD 8/15/2013 PSE Scheduled install date is 8/15 K Speed Cushion Design Standards Para 10/21/2013 10/21/2013 Review current design standard. L Green River Watershed/Levee Presentation 2/3/2014 2/3/2014 Review the Levee System within the City of Auburn and how planned work on the levee's effect the City and the City's finances. Public Works Committee - Action Tracking Matrix DI.F Page 59 of 60 Updated: 8/14/2013 10:46 AM No.Item Description Staff Lead Next PWC Review Date Estimated Completion Date Status M Transportation Impact Fee Structure Analyses Planning/Webb 10/21/2013 10/21/2013 Review competitiveness of fee structure vs. regional agencies. N Chipseal Application Review Carter 10/7/2013 10/7/2013 Review the application process for chipseals on arterial/collector streets. DI.F Page 60 of 60