HomeMy WebLinkAbout08-19-2013 CITY COUNCIL AGENDA PACKET (2)
City Council Meeting
August 19, 2013 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
1. Public Hearing on 2013-2018 Transportation Improvement Program
Modifications (Wagner/Dowdy)
City Council to conduct a public hearing to receive public comments and
suggestions with regard to the proposed modifications to the 2014-2019
Transportation Improvement Program (TIP)
(ACTION REQUESTED: City Council conduct the public hearing. For
further action on this item, please see Resolution No. 4979.)
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1. August 12, 2013 Minutes* (Peloza)
B.Planning & Community Development
1. August 12, 2013 Minutes* (Backus)
C.Public Works
1. August 5, 2013 Minutes* (Wagner)
D.Finance
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1. August 5, 2013 Minutes* (Partridge)
E.Les Gove Community Campus
F.Council Operations Committee
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the August 5, 2013 Regular Meeting*
B. Claims Vouchers (Partridge/Coleman)
Claims voucher numbers 424588 through 424845 in the amount of $3,893,810.39
and dated August 19, 2013.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 534009 through 534047 in the amount of $890,547.11 and
electronic deposit transmissions in the amount of $1,227,540.81 for a grand total
of $2,118,087.92 for the period covering August 1, 2013 to August 14, 2013.
D. Public Works Project No. CP1201* (Wagner/Dowdy)
City Council approve Final Pay Estimate No. 8 to Contract No. 12-08 in the
amount of $0.00 and accept construction of Project No. CP1201, 2012 Local
Street Pavement Reconstruction Project
E. Public Works Project No. CP1218* (Wagner/Dowdy)
City Council grant permission to enter into Consultant Agreement No. AG-C-430
with CH2M Hill, Inc. for Engineering Services for Project No. CP1218, Auburn Way
South Improvements – Muckleshoot Plaza to Dogwood
F. Public Works Project No. CP1225* (Wagner/Dowdy)
City Council award Contract No. 13-05, to ICON Materials on their low bid of
$924,114.00 for Project No. CP1225, West Valley Highway System Preservation
Project
G. Public Works Project No. CP1310* (Wagner/Dowdy)
City Council award Small Works Contract No. 13-14 to Doolittle Construction, LLC
on their low bid of $54,870.00 for Project No. CP1310, 2013 Arterial & Collector
Crack Seal
H. Public Works Project No. C222A* (Wagner/Dowdy)
City Council approve Consultant Agreement No. AG-C-435 with Parametrix for
Engineering Services for Project No. C222A, the South 277th Street Corridor
Capacity & Non-motorized Trail Improvement Project
I. Public Works Project No. CP1202* (Wagner/Dowdy)
City Council to approve Consultant Agreement No. AG-C-425 with KPG, Inc. for
Engineering Services for Project No. CP1202 Auburn Way South Flooding Imp –
Phase II
(ACTION REQUESTED: City Council approve the Consent Agenda.)
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V.UNFINISHED BUSINESS
There is no unfinished business.
VI.NEW BUSINESS
There is no new business.
VII.RESOLUTIONS
A. Resolution No. 4979* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, amending the
2014-2019 Six-Year Transportation Improvement Program of the City of Auburn
Pursuant to R.C.W. Chapter 35.77
(ACTION REQUESTED: City Council adopt Resolution No. 4979.)
B. Resolution No. 4980* (Peloza/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, formally
accepting a grant from the Washington State Military Department in the amount of
Fifty Eight Thousand Four Hundred Thirteen Dollars and no cents ($58,413.00)
from the United States Department of Homeland Security Emergency
Management Performance Grant Program and authorizing the Mayor and City
Clerk to execute the necessary agreements to accept said funds
(ACTION REQUESTED: City Council adopt Resolution No. 4980.)
VIII. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A. From the Council
B. From the Mayor
IX.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Hearing on 2013-2018 Transportation Improvement
Program Modifications
Date:
August 7, 2013
Department:
Public Works
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council conduct a public hearing to receive public comments and suggestions with
regard to the proposed modifications to the 2014-2019 Transportation Improvement
Program (TIP). Attachments can be found with Resolution No. 4979.
Background Summary:
Pursuant to RCW 35.77.010 the City of Auburn is required to annually prepare and
adopt a comprehensive Transportation Improvement Program (TIP) for each ensuing six
calendar years. The TIP is the detailed programming document for transportation
improvements over a six year period. The plan is intended to ensure that the City will
have available advance plans as a guide in carrying out a coordinated street
construction program.
The City Council is required to conduct a public hearing to review and to adopt any
amendments or revisions to the approved plan.
The date of public hearing was set by Resolution No. 4978 on August 5, 2013.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 19, 2013 Item Number:PH.1
AUBURN * MORE THAN YOU IMAGINEDPH.1 Page 4 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 12, 2013 Minutes
Date:
August 14, 2013
Department:
Police
Attachments:
August 12, 2013 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:August 19, 2013 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1 Page 5 of 88
Municipal Services Committee
August 12, 2013 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting order at 3:30 p.m. in Conference Room 3
of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne,
Member John Partridge.
Staff present: Chief of Police Bob Lee, City Attorney Dan Heid,
Financial Services Manager Rhonda Ewing, Emergency
Preparedness Manager Sarah Miller and Police Secretary/Scribe
Terry Mendoza. Others present: Auburn Reporter representative
Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. July 22, 2013 Minutes
Vice Chair Wayne Osborne moved to accept the Minutes as
presented. Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. RESOLUTIONS
A. Resolution No. 4980 (Miller)
A Resolution of the City Council of the City of Auburn, Washington,
formally accepting a Grant from the Washington State Military
Department in the amount of Fifty Eight Thousand Four Hundred
Thirteen Dollars ($58,413.00) from the United States Department of
Homeland Security Emergency Management Performance Grant
Program and authorizing the Mayor and City Clerk to execute the
necessary agreements to accept said funds. Emergency
Preparedness Manager, Sarah Miller, briefed the Committee on the
Resolution. These funds will be used exclusively for emergency
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MS.1 Page 6 of 88
management activities and only for items and activities which were not
previously budgeted for. Funds will be used to conduct planning
activities, provide public education activities and supplies, and to hire
one temporary staff person to focus on public education. Committee
discussion followed.
Vice Chair Osborne moved to forward Resolution No. 4980 to full
Council for consideration. Member Partridge seconded. Chair Peloza
concurred.
MOTION PASSED: 3-0
IV. DISCUSSION ITEMS
A. AVHS Board Review (Coleman)
Rhonda Ewing, Financial Planning Manager, was in attendance on
behalf of Finance Director Shelley Coleman. The information
provided included charts and graphs summarizing the month of July
and year-to-date incoming and outgoing animal statistics, along with
the Auburn Valley Humane Society (AVHS) organizational chart.
Through May 2013 total revenues were $218,460.00 compared to
$134,370.00 of expenses. A noteworthy item was the hiring of the
AVHS Medical Director: Dr. Purvis, DVM. Committee discussion
followed
B. Auburn Police Department Workload Analysis (Lee)
Bob Lee, Chief of Police, reported on the Auburn Police Department's
(APD) Workload Analysis for 2012. This report has been in existence
since 1996 and is utilized by APD's administrative staff to analyze
trends and provide guidance for planning police services into the
future. The historical information from prior years was used to assist
in predicting the future workload and growth trends. This type of
information is vital in providing professional policing to our community
that allows our citizens to be safe and enjoy a quality of life. Chief Lee
reviewed each chart with the Committee. Chair Peloza
requested information to be provided at the next meeting on the
costs/investment for the first year of an entry-level police officer to
include all equipment assigned, costs for the Basic Law Enforcement
Academy and costs related to field training. Committee discussion
followed.
C. Project Matrix
The following changes were made to the Project Matrix:
Item 21P: Review date updated to 9/23/13.
Item 5I: This item is completed and removed from the matrix.
Item 6I: Review date updated to 10/28/13. Status updated to
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MS.1 Page 7 of 88
reflect this item as a quarterly report.
Item 8I: This item was added. Description: Street Sweeping
Schedule. Lead: Randy Bailey. Review date: 11/12/13.
V. ADJOURNMENT
The meeting was adjourned at 4:36 p.m. The next regular meeting is
scheduled for Monday, August 26, 2013 at 3:30 p.m. in the City Hall
Conference Room 3, City Hall, 25 West Main Street, Auburn, WA.
Signed this _________ day of August, 2013.
______________________ _________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
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MS.1 Page 8 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 12, 2013 Minutes
Date:
August 15, 2013
Department:
Planning and Development
Attachments:
August 12, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Backus Staff:
Meeting Date:August 19, 2013 Item Number:PCD.1
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Planning and Community
Development
August 12, 2013 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the second floor of One Main Professional
Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Planning and Community Development Committee Chair Nancy
Backus, Vice-Chair Holman, and Member Wales were present.
Planning Commission Chair Judi Roland, Planning Commissioner
Joan Mason, Planning Commissioner Yolanda Trout, and Planning
Commissioner Robert Baggett were present.
Also present were Mayor Pete Lewis, Planning and Development
Director Nancy Welch, Planning Services Manager Elizabeth
Chamberlain, Development Services Manager Jeff Tate, Traffic
Engineer James Webb, and Planning Secretary Tina Kriss.
Members of the audience present: Councilmember Partridge, Rudy
Terry, Joyce Terry, Nichole Petrino-Salter, Dwight Hauck, Jean Lix,
Ed Bosch, Susan Weihe, Kim McHenry, Mike Cishosz, Sonia Zhu,
Claude Dacorsi, Spencer Alpert, Russ Campbell, Hank Galmish, and
Robert Whale of the Auburn Reporter.
B. Announcements
Chair Backus welcomed new Planning and Development Director
Nancy Welch.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. July 22, 2013 Minutes (Welch)
Vice-Chair Holman moved and Member Wales seconded to approve
the July 22, 2013 Planning and Community Development
Committee minutes as written.
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PCD.1 Page 10 of 88
Motion carried unanimously. 3-0
III. ACTION
A. Resolution No. 4979 (Webb)
Traffic Engineer James Webb provided the staff report for Resolution
No. 4979. A Resolution of the City Council of the City of Auburn,
Washington, amending the 2014-2019 Six-Year Transportation
Improvement Program (TIP) of the City of Auburn pursuant to RCW
Chapter 35.77.
The amendment would modify the S 272nd/277th Street Corridor
Capacity & Non-Motorized Trail Improvements (TIP #6) and add an
additional project, 37th Street SE and A Street SE Traffic Signal
Safety Improvement (TIP #68). TIP #68 consists of the design, right-
of-way acquisition and construction of a new traffic signal at 37th
Street SE and A Street SE. Committee and staff discussed these
projects.
Vice-Chair Holman moved and Member Wales seconded to
recommend City Council approve Resolution No. 4979.
Motion carried unanimously. 3-0
IV. DISCUSSION ITEMS
A. School Impact Fee Exception (Tate)
Development Services Manager Jeff Tate reviewed Chapter 19.02 of
the Auburn City Code (ACC) regarding school impact fees and
exemptions. Recently, the City discussed, on a conceptual level,
locating dedicated student housing in the downtown area in
partnership with Green River Community College. Upon reviewing the
itemized proposed cost of the project, school impact fees were
discussed. There are currently no exceptions or exemptions noted in
ACC regarding student housing. Staff believes there is merit in
formalizing an approach to exempt school impact fees when there is a
dedicated contractual, binding agreement dedicating dwelling units in
the downtown area for college housing. There is a low likelihood of
college students having children who would impact the Auburn School
District.
Development Services Manager Tate asked the Committee if the
intent of the school impact fees authorized under Chapter 19.02 did
not include assessing this fee for student housing units.
In answer to the question from Committee, if the school impact fees
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PCD.1 Page 11 of 88
would be lost if the dedicated student housing is removed,
Development Services Manager Tate stated it would be managed the
same way as senior housing, ACC provides a clear exemption for
senior housing. If the specific, dedicated, stock housing is converted
to a different supply of housing over time the school impact fees can
be collected.
Committee is supportive of exempting the student housing units from
school impact fees and believes student housing in the downtown
area would be beneficial due to the services offered in the downtown
area for students.
B. Joint Session with the Planning Commission (Welch)
The Planning and Community Development Committee and the
Planning Commission held a joint session to discuss the following
items:
ZOA13-0003 - Student/Rental Housing Code Amendments
(Chamberlain)
Planning Services Manager Elizabeth Chamberlain provided
background information relating to the Student/Rental Housing Code
Amendments. The Committee, staff, and the Planning Commission
Members reviewed several elements from other jurisdictions
incorporated into a proposal by staff regarding student/rental housing,
Auburn City Code (ACC) amendments to Title 18, Zoning, and Title 5,
Business Licenses and Regulations. In addition to the code
amendments staff is recommending an update to the City’s website to
create a rental housing page, outlining the requirements for rentals.
On August 20, 2013 the Planning Commission will hold a public
hearing to on the proposed ACC Title 18, Zoning, and Title 5,
Business License and Regulations.After reviewing and discussing the
proposed amendments, and the number of unrelated individuals
allowed in a communal residence proposed by staff, the Committee
and the Planning Commission Members recommended the following
next steps:
· Delete the definition Boardinghouse.
· Add a reference to ACC 9.10, Curfew Hours for Juveniles, to any proposed
ACCamendments or updates to the Auburn Business License application materials.
· As part of the business license application and ACC amendments, use the term
“minor”, not a specific age limit (“over the age of 15”).
· Staff was asked to review other areas with similar zoning in Auburn to see if there is
a negative impact under the proposed amendments.
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PCD.1 Page 12 of 88
· Mayor Lewis asked staff to meet with him to review any recommendations by the
City Attorney regarding ACC, Chapter 1.24, relating to code enforcement issues and
tools for illegal conversions.
· Implementation of any ordinance on updates to ACC Title 18, and Title 5 is to take
place upon approval by the City Council, rather than having a waiting period.
· Prior to the implementation of the program, staff has been asked to notify all
property owners, neighborhoods and GRCC of ACC updates relating to rental
housing. The City website and all related forms should also be updated. This is to
include code enforcement violation procedures.
· The Committee and Planning Commission Members emphasized that student
safety is the priority (the number of individuals within a rental unit) and parking,
garbage, and noise issues while important are secondary.
· Staff has been asked to include the code enforcement process on code violations
(including fines and liens) within the staff reports submitted to the Planning
Commission, Planning and Community Development Committee and City Council on
the topic of student/rental housing (ZOA13-0003).
· Staff has been asked to check with GRCC to determine if their policy allows minors
to live off campus (does the 2013-2014 GRCC policy allow a minor to live off
campus while attending the college).
· Staff has been asked to review other cities' codes relating to student rental housing,
specifically the City of Tacoma.
· The Committee and the Planning Commission Members are supportive of the
Conditional Use Permit for more than four unrelated individuals, requiring a public
hearing before the Hearing Examiner.
ZOA13-0005 - C-1, Light Commercial Zone, Code Amendments
(Chamberlain) Planning Services Manager Elizabeth chamberlain
provided the staff report of ZOA13-0005, C-1, Light Commercial Zone,
Code Amendments. Recent inquires from private developers have
raised questions about the viability of meeting the above standards,
concerns have been raised over the 50% requirements established.
The Committee, staff, and the Planning Commission Members
reviewed proposed concepts provided by staff. The Committee and
the Planning Commission Members concurred that it would be
beneficial to provide more alternatives and flexibility to the developer
in the C-1, Light Commercial Zone.
Chair Backus invited the audience members wishing to speak on this
topic to come forward.
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PCD.1 Page 13 of 88
Nicole Petrino-Salter, 32021 132nd Ave. SE., Auburn, Washington.
Ms. Petrino-Salter stated that she is one of the six families in the area
on Lea Hill directly affected by the C-1 Zoning. Ms. Petrino-Salter
noted that the staff report states The Seasons project has two vacant
spaces; those spaces have been vacant since occupancy. The
Seasons, Food Market, Hair Salon and restaurant up at Lea Hill are
struggling. These businesses are either being subsidized to prevent
going out of business or are on the verge of collapse. If the 18%
commercial spaces currently available are not occupied, or are on the
verge or collapse, why add more. Unoccupied commercial spaces
costing the owner money and other developers do not want to develop
where there is an abundance of unoccupied space.
The developer willing to purchase their properties is supportive of
adding commercial space, but has unoccupied commercial space at
The Seasons. Ms. Petrino-Salter believes the area is not in need of
additional commercial space. To require the developer to add
commercial space only to lose money on the project is
unreasonable. Ms. Petrino-Salter requested that the Committee
consider reducing the percentage of commercial space required. Lea
Hill is not a destination shopping area. She asked that 18% be the
maximum and that it be reduced from there.
Vice-Chair Holman asked Ms. Petrino-Salter what she would like to
see. In response, she stated more projects like The Seasons without
the commercial, residential. She states that the owners in this area
were offered a very good price for their property which they probably
will not get because of the commercial requirements, requiring them to
live in C-1 Zoning the rest of their lives because they are unable to sell
to a developer. Why would a developer want to build with such heavy-
duty requirements. Committee and staff discussed having more
apartments and pointed out without additional services and improved
road infrastructure the previous City Council did not move forward with
the idea. If more residential development is built an increase of
services and commercial property would be needed.
The Committee is supportive of flexibility, but still requiring some
commercial.
C. Director's Report
Planning and Development Director Nancy Welch reported the
following activity in the City's permitting devision:
As of July 31, 2013, 269 single-family residential permits were issued
compared to 222 this time last year (with a value of $59,000,000.00
compared to $50,000,000.00). As of July 31, 2013 the City issued
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PCD.1 Page 14 of 88
210 commercial permits, compared to 138 this time last year
($100,000,000.00 in value compared to $15,000,000.00).
To date, staff has completed 7,031 inspections, compared to 4,882
one year ago.
D. PCDC Status Matrix (Welch)
Committee reviewed the matrix and requested no changes or
additions.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 7:02
p.m.
DATED this _______________ day of _____________________, 2013.
________________________________________
Nancy Backus - Chair
_________________________________________
Tina Kriss - Planning Secretary
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PCD.1 Page 15 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 5, 2013 Minutes
Date:
August 14, 2013
Department:
Public Works
Attachments:
August 5, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:August 19, 2013 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 16 of 88
Public Works Committee
August 5, 2013 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Wayne
Osborne were present. Also present during the meeting
were: Councilmember John Partridge, City Engineer/Assistant
Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities
Engineer Dan Repp, Transportation Manager Pablo Para, Engineering
Aide Amber Mund, Economic Development Manager Doug Lein,
Water Utility Engineer Susan Fenhaus, Traffic Engineer James Webb,
Senior Project Engineer Jacob Sweeting, IT Director Ron Tiedeman,
Business Systems Analyst Jim Felty, and Public Works Secretary
Jennifer Cusmir.
Members of the public in attendance included: Citizens Scot Pondelick
and Thomas Sauers.
At approximately 4:19 p.m., Member Osborne was excused from the
meeting due to illness and did not return.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one agenda modification removing Discussion Item C,
Cascade Water Supply Agreement Review, from the agenda.
There were two agenda modifications adding Consent Item B, Right-
of-Way Use Permit No. 13-23 and Resolution C, Resolution No. 4983.
II. CONSENT AGENDA
A. Approval of Minutes
Member Osborne noted a Scribner’s error on page 7 of 109.
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PW.1 Page 17 of 88
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve the Public Works Committee Meeting
minutes for date, July 15, 2013, as amended.
Motion carried 3-0.
B. Right-of-Way Use Permit No. 13-23* (Mund)
Auburn Noon Lions Club
Engineering Aide Mund was present. Vice-Chair Peloza asked why
the beer garden will be located at Main and 1st Streets instead of at
the extended City Hall Plaza. Economic Development Manager Lein
explained that there were already vendors assigned to the plaza
area.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve Right-of-Way Use Permit No. 13-23.
Motion carried 3-0.
III. RESOLUTIONS
A. Resolution No. 4976 (Fenhaus)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Perform the Necessary Actions to Withdraw
from the South King County Regional Water Association and from the
Joint Operating Agreement Among the Members of the Association
Utilities Engineer Repp reported that staff is recommending the City
terminate the joint operating agreement with the members of the King
County Regional Water Association (KCRWA). Utilities Engineer Repp
stated that staff believes the purpose of the agreement has been
fulfilled. Repp noted that the City’s water supply situation has changed
significantly and the City no longer needs the interlocal agreement.
Chairman Wagner asked when the Cities of Kent and Covington
terminated their agreements. Utilities Engineer Repp stated that the
City of Kent is still a member and the City of Covington terminated its
membership approximately two years ago. Chairman Wagner noted
that Resolution No. 4976 needs to be amended to show that the City
of Kent is still a member. Utilities Engineer Repp stated that staff will
make the amendment prior to the Council meeting.
Utilities Engineer Repp stated that the current active members of the
association include the City of Auburn, Water District No. 111, the City
of Kent and the City of Algona.
Utilities Engineer Repp spoke about the benefits of association
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PW.1 Page 18 of 88
membership and noted that staff can obtain the same benefits from
attending the Washington Water Utility Council Meetings. Repp stated
that participation in the Water Supply Forum is also being considered
by staff.
Chairman Wagner asked what the City is spending on KCRWA
dues. Repp responded that he recalls the dues are approximately
$27,000.00 per year but will confirm the actual amount. Vice-Chair
Peloza asked that staff provide the exact amount of the dues prior to
the Council Meeting.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4976.
Motion carried 3-0.
B. Resolution No. 4978 (Webb)
A Resolution of the City Council of the City of Auburn, Washington,
Setting a Public Hearing Date in Relation to Amending the 2014-2019
Transportation Improvement Program of the City of Auburn Pursuant
to R.C.W. Chapter 35.77
Chairman Wagner asked why the Planning and Community
Development Committee is not the action committee for setting the
Public Hearing. Traffic Engineer James explained that the updates to
the Transportation Improvement Program (TIP) need to be amended
prior to August 23, 2013 and because of a time constraint related to
associated grant application deadlines, Public Works Committee will
be the action committee for setting the Public Hearing. The Planning
and Community Development Committee will be the action committee
for Resolution No. 4979, the actual adoption of the amendments.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4978.
Motion carried 3-0.
C. Resolution No. 4983* (Selle)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Negotiate and Execute an Agreement with
the Other Jurisdictions of the South County Area Transportation Board
Assistant Director/City Engineer Selle stated that the agreement is
basically the same as the previous agreements.
Chairman Wagner asked if the South County Area Transportation
Board had the ability to borrow or tax. Transportation Manager Para
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PW.1 Page 19 of 88
answered that they do not, and act as an advisory board.
It was moved by Vice-Chair Peloza, seconded by Chair Wagner, that
the Committee recommend City Council adopt Resolution No. 4983.
Motion carried 2-0.
IV. DISCUSSION ITEMS
A. Resolution No. 4979 (Webb)
A Resolution of the City Council of the City of Auburn, Washington,
Amending the 2014-2019 Six-Year Transportation Improvement
Program of the City of Auburn Pursuant to R.C.W. Chapter 35.77
This item was discussed prior to Resolution No. 4983.
Transportation Manager Para explained the engineer’s estimate
discrepancy between the individual TIP project spreadsheet for
Project No. C222A and the overall Transportation Improvement
Program spreadsheet, in response to questions asked by Chairman
Wagner.
Traffic Engineer Webb stated that the other funding for the 37th Street
SE & A Street SE Traffic Signal Safety Improvement Project is the 105
fund for arterial preservation, in response to a question asked by
Chairman Wagner.
The Committee supported adoption of Resolution No. 4979.
B. Resolution No. 4963 (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute a Subscription
Agreement between the City of Auburn and Zonar for Electronic Fleet
Management Service
This item was discussed prior to Resolution No. 4983.
IT Director Tiedeman explained that the resolution is a subscription
agreement to purchase equipment and have services provided by
Zonar. The company provides service to Tacoma Public Utilities and
Seattle.
The equipment will allow the City to map, track, categorize, and
maintain all of the City vehicles. IT Director Tiedeman stated that
Zonar is a local vendor and is able to provide the City with service at a
much lower cost than the other vendors staff considered.
IT Director Tiedeman described the benefits of the new system, such
as the software’s ability to integrate with the existing GIS system.
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IT Director Tiedeman answered questions asked by Chairman
Wagner regarding the cost calculations.
Tiedeman stated that because of the low cost and the capability of the
software, he believes the system will be used to manage additional
fleet vehicles, in response to questions asked by Chairman Wagner.
Vice-Chair Peloza asked questions regarding the termination of
contract language included in the agreement. IT Director Tiedeman
stated that he would need to consult with the Legal Department prior
to the Council Meeting.
IT Director Tiedeman reviewed the quote breakdowns and monthly
costs with the Committee. The Committee asked that the monthly
costs be included with the agreement as an exhibit prior to the Council
Meeting.
C. Cascade Water Supply Agreement Review (Repp)
Discussion Item C was removed from the agenda.
D. Capital Project Status Report (Gaub)
This item was discussed prior to Resolution No. 4983.
Item No. C201A – M Street Underpass: Chairman Wagner asked
about the schedule for the review of Phase 2 of the project. Assistant
City Engineer Gaub stated the Committee review will take place in
September in conjunction with the discussion of the Stampede Pass
Railroad Line. Chairman Wagner asked that Phase 2 of the M Street
Project be included on the Action Tracking Matrix with the Stampede
Pass line item.
Chairman Wagner asked about the clean-up schedule. Assistant City
Engineer Gaub stated that clean-up should be complete within the
next two weeks or so. There is a lot of subcontractor work being
coordinated.
Assistant City Engineer Gaub stated that the parking lot entrance for
the apartment complex is better than it had been previously, in
response to a question asked by Chairman Wagner.
Item 10 – CP0912 – Citywide Guardrail Improvements: Chairman
Wagner asked if the new development on Kersey Way will interfere
with the project. Assistant City Engineer Gaub explained that the
guardrail will be installed on the opposite side of the street from the
development at a location that will not be impacted by the road
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improvements.
Item 11 – CP1310 – 2013 Arterial and Collector Crack Sealing: There
is an error in the total budget column and that amount should be
$100,000.00. Assistant City Engineer Gaub will correct the
spreadsheet.
Item A – CP0616 – Wayfinding Pedestrian Kiosks: Member Osborne
asked about the information that will be posted at the kiosks. Assistant
City Engineer Gaub stated that Planning Manager Chamberlain is
currently working with the Parks Department to develop maps for the
kiosks. The Parks Department will be responsible for posting events
information as well.
E. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
This item was discussed prior to Resolution No. 4983.
Item 3 – King County Wastewater – 17th Street SE, K Street SE to C
Street SW Trunk Sewer Main Installation: Chairman Wagner asked if
there will be a detour route for the project. Assistant City Engineer
Gaub explained that A Street will be open during construction but will
be down to one lane in each direction between the hours of 8 a.m.
and 3 p.m. There will be no detour for A Street. There will be a detour
for 17th Street using F Street, 21st Street and 12th Street.
Vice-Chair Peloza asked if staff knew the cost of the project. Assistant
City Engineer Gaub answered that she did not know the total cost.
The Committee discussed the concept of regionalization.
Item 4 – Puget Sound Energy – 17th Street SE, K Street SE to F
Street SE – Gas Main Replacement: Assistant City Engineer Gaub
stated that PSE is still working on their final design and the county,
City, and PSE are all working to coordinate work in the area, in
response to a question asked by Member Osborne.
Item 5 – King County Flood Control District – Reddington
Levee: Chairman Wagner requested a break down for the project
cost. Assistant Director/City Engineer Selle stated that staff should be
able to get that information from the county.
Item 6 – Auburn School District – Auburn High School
Replacement: Member Osborne asked if the school plans on repairing
the roadway. Assistant City Engineer Gaub stated that some of the
road work will be done by PSE, who is doing work in the area, and
some of it will be completed by the school district.
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Assistant Director/City Engineer Selle stated that the school district is
proposing to overlay a portion of the road, in response to a comment
made by Member Osborne regarding the effectiveness of patching the
road.
Assistant City Engineer Gaub explained that some of the current
patches on Main Street are temporary because additional work needs
to be completed. City staff goes over the quality of patching required
with all permit holders and requires them to make repairs if patching is
of a poor quality before accepting the work.
Item 8 – SR18- Neely Bridge Improvements: Engineer Gaub
responded that the main work that required a closure of SR18 was
completed and that WSDOT has other work they are doing in the
corridor but it would not require the full closure.
F. Action Tracking Matrix (Dowdy)
This item was discussed prior to Resolution No. 4983.
Utilities Engineer Repp provided a briefing on planned unidirectional
flushing of the water system in the Lea Hill area, to the Committee.
Repp stated that there will be detailed customer notifications prior to
the flushing beginning. The notification will include door tags, a
website update, and a Code Red notice.
Water Utility Engineer Fenhaus described how the system will be
flushed and that Maintenance and Operations staff will be completing
the work.
Utilities Engineer Repp stated that flushed water goes into the sanitary
sewer or it is de-chlorinated and released into the storm drain
depending on the situation, in response to a question asked by
Chairman Wagner. Repp explained how the water is de-chlorinated
using large tablets of vitamin C.
Water Utility Engineer answered questions asked by Chairman
Wagner regarding how long the flushing will take.
Vice-Chair Peloza asked if the flushing will have an effect on private
filter systems. Repp answered that there could be a negative effect
and discussed the instructions that are provided to customers to
prevent problems. Utilities Engineer Repp stated that the City would
fix damage caused by the flushing.
Chairman Wagner asked that the instructions be printed in bold type
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on the door hangers.
Water Utility Engineer Fenhaus reviewed the flushing schedule with
the Committee.
G. Public Works Project No. CP1119 (Sweeting)
Auburn Way South, Fir to Hemlock Street: Extesion of Project Limits
and Associated Additional Project Costs to Meet WSDOT
Requirements
Senior Project Engineer Sweeting explained that in the project’s
original design, there were two through lanes, east bound, through the
Hemlock Street intersection, which tapered into one lane at the end of
the project area. The design was submitted to WSDOT and WSDOT
stated that there needs to be at least 300 feet of two full lanes east
past the Hemlock intersection before tapering to a single lane. Staff
determined that the WSDOT requirements would delay the project
and would also increase the cost of the project.
Staff then redesigned the project to have the two east bound lanes
end at Hemlock Street, at which point one lane would go through the
intersection and the second lane would become a right-turn only
lane.
Senior Project Engineer Sweeting stated that at this point staff has a
better estimate of the cost of the original design, including the
WSDOT requirements, and is recommending moving forward with the
original design as conditioned by WSDOT. It would add an estimated
$200,000.00 to the cost of the project.
Sweeting reviewed the benefits of including the two through lanes
past the Hemlock Street intersection with the Committee.
Chairman Wagner asked if additional Right-of-Way would need to be
purchased. Sweeting confirmed that Right-of-Way from three
additional parcels would need to be acquired.
Transportation Manager Para stated that the additional funding for the
project will come from Traffic Impact Fees. Engineer Sweeting
explained that the majority of over $3 million in existing funding is
coming from state and federal sources and the City’s current
contribution to the Auburn Way South projects is only about $100,000
at this time in response to a question from the Committee.
The Committee supported moving forward with staff’s
recommendation.
H. M Street Rechannelization Parking Removal (Para)
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Transportation Manager Para identified the section of the roadway
where on-street parking will be removed following the extension of the
four lane section of M Street, as proposed by staff between Main
Street and Auburn Way South.
The Committee and staff discussed the impact of removing the
parking.
Transportation Manager Para and Assistant Director/City Engineer
Selle responded to questions asked by Chairman Wagner regarding
extension of c-curb.
Chairman Wagner stated that he is in favor of removal of the parking
as long as that does not lead to the installation of c-curb.
Staff discussed the improved traffic flow that would occur as a result
of removing the on-street parking and extending the four lanes.
Vice-Chair Peloza asked for accident data associated with backing
into the street for the corridor location. Chairman Wagner asked for
data for speeding traffic infractions for this portion of the
corridor. Vice-Chair Peloza asked for staff to report on the number of
driveways along this section of roadway.
I. Regional Traffic Signal Maintenance Support (Dowdy)
Assistant Director/City Engineer Selle stated that there are several
cities that are looking for alternatives for their signal maintenance and
operation since King County is planning on reducing some of their
signal staff. The Public Works Directors of South King County are
seeking guidance from their Councils in regards to being involved in a
potential mutual aide agreement for such signal maintenance and
operations support.
A survey has been sent out to the local cities to determine what
resources may be available and determine willingness for
participation.
Assistant Director/City Engineer Selle asked for policy direction from
the Committee as to whether or not staff should spend more time
and/or effort on the proposal.
Chairman Wagner requested additional information regarding the City
of Federal Way’s equivalent costs for traffic signal maintenance and
operations being provided by King County, the City of Renton’s
justification for their high number of traffic signal technicians, and
Auburn’s costs for performing this area of work.
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Chairman Wagner stated that while he is not against the idea of
mutual aide agreements, he generally feels that Auburn should be in
control its own traffic signal maintenance and operations resources so
that Auburn can set its own Level of Service Standards in this critical
area, however, he would like to see the requested additional
information and have further discussions on the topic.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:59 p.m.
Approved this 19th day of August, 2013.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
August 5, 2013 Minutes
Date:
August 13, 2013
Department:
Administration
Attachments:
August 5, 2013 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:
Meeting Date:August 19, 2013 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 27 of 88
Finance Committee
August 5, 2013 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
A. Roll Call
Chair John Partridge, Vice Chair Largo Wales, and Member John
Holman were present.
City officials and staff members present included: Mayor Peter B.
Lewis, Finance Director Shelley Coleman, Public Works Director
Dennis Dowdy, City Attorney Dan Heid, Innovation and Technology
Director Ron Tiedeman, Police Chief Bob Lee, Advisor to the Mayor
Michael Hursh and Deputy City Clerk Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
An updated version of Resolution No. 4976 was provided to the
Committee prior to the meeting and Resolution No. 4983 was added
as an action item.
II. CONSENT AGENDA
A. Minutes of the July 15, 2013 Regular Meeting
Member Holman moved and Vice Chair Wales seconded to approve
the minutes as submitted.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims voucher numbers 424165 through 424587 in the amount of
$4,491,621.44 and dated August 5, 2013
Committee members reviewed claims and payroll vouchers and briefly
discussed claims vouchers 423469, 424247, 424491, 424562 and
424584.
Vice Chair Wales requested a future dialog on the Human Services
Program. She stated she feels strongly about supporting these
programs and would like to ensure the City is using the funds in a way Page 1 of 5
FN.1 Page 28 of 88
that helps the groups long term. Chair Partridge requested Advisor to
the Mayor Hursh add this topic to the September Committee of the
Whole Meeting. including an overview of the application process.
Mayor Lewis said the Human Services Committee is open to changing
the underlying rules to rate groups on outcome instead of how many
people they serve. Advisor to the Mayor Hursh said some of the
groups that receive a small grant will continue needing assistance.
Member Holman stated HUD is in the process of developing a system
that gives larger donations to fewer groups with the expectation of
making the group self sufficient in the future.
Vice Chair Wales moved and Member Holman seconded to approve
and forward claims and payroll vouchers to the full Council for
consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 533975 through 534008 in the amount of
$305,442.86 and electronic deposit transmissions in the amount of
$1,287,358.20 for a grand total of $1,592,801.06 for the period
covering July 11, 2013 to July 31, 2013.
See claims vouchers above for action on payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4963 (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a subscription
agreement between the City of Auburn and Zonar for electronic fleet
management service
Director Tiedeman presented Resolution No. 4963. He requested the
Committee remove pages 140 and 141 from the packets, they were
added in error. The Public Works Committee requested the staff
created spreadsheet be added as an exhibit to the contract and
questioned the termination language.
City Attorney Heid stated termination language protects the City in the
case Zonar breaches the contract.
Chair Partridge asked if the City is leasing the equipment or the
subscription for services. Director Tiedeman said the agreement is for
both equipment and services. There are other companies that do
parts and pieces, but for the needs of the City this company offers the
most comprehensive package. Zonar will also store all data per the
state retention schedule for public disclosure.
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FN.1 Page 29 of 88
Vice Chair Wales asked about training. Director Tiedeman
said the shop staff, drivers and IT staff will be trained on the parts of
the program that pertain to their job.
Vice Chair Wales asked what impact this program will have on the
workload of the IT department. Director Tiedeman said the program
is fairly automated so the impact will be minimal.
Member Holman questioned the reliability of this fleet management
system. Director Tiedeman stated this system is very robust. The City
checked references and this company looks to be the best fit for the
City. Member Holman asked about user interface, dispatch
capabilities and management oversight. Director Tiedeman said
the driver will not have any direct interaction with device, if a vehicle
has multiple drivers each driver will log into the vehicle before
driving. Shop maintenance staff will be able to use a scan device to
check error codes and engine codes. They will also likely do the
installation of the product. The management portion of the program is
all completely web based and very customizable. The program has
custom reporting and export capabilities. The website will require
training. Member Holman said the City could put a map on the website
showing where the snow plows or sweepers are.
Vice Chair Wales asked about the employees' response to this
program. Director Tiedeman stated the program is an operational
management tool that will help with City with fuel costs and
streamlining processes. Human Resources has discussed this
program, which will not be used solely for discipline.
Vice Chair Wales stated the system also could be used to improve
safety for staff. Chair Partridge asked if the City could lease the
equipment. Director Tiedeman said leasing is not an option.
Vice Chair Wales moved and Member Holman seconded to approve
and forward Resolution No. 4963 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. DISCUSSION ITEMS
A. Resolution No. 4976 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to perform the necessary actions to withdraw
from the South King County Regional Water Association and from the
joint operating agreement among the members of the association
Director Dowdy presented Resolution No. 4976. He gave a brief
background and history as to why the City no longer needs to be a
member of the South King County Regional Water Association. When
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FN.1 Page 30 of 88
the association was created the City was concerned about seismic
conditions and not having water interties with surrounding
jurisdictions. Since the association was created the City has
built interties with the surrounding jurisdictions and developed many
good programs. The City has accomplished the goal and received all
the benefits available from belonging to this association. The other
jurisdictions in the association will also be pulling out.
Chair Partridge confirmed the surrounding jurisdictions will still have
an opportunity for open dialogue. Vice Chair Wales said it is nice to
see a program complete its objective and be dissolved.
B. Resolution No. 4977 (Hursh)
A Resolution of the City Council of the City of Auburn, Washington,
approving amendment to the 2013 Annual Action Plan Update of the
Consolidated Plan
Advisor to the Mayor Hursh presented Resolution No. 4977. He stated
the federal government has added additional Community
Development Block Grant funds to the City of Auburn's grant. The City
will see a net increase to the Community Development Block Grant
funds and will need to amend the action plan showing the funds will
be used to fund housing repair and a required analysis of fair housing
practices.
The City is partnering with neighboring jurisdictions for the fair housing
analysis with the goal of reducing the final cost. Vice Chair Wales
stated she is concerned about the food bank. She would like to see
the facility housed at a better location. Advisor to the Mayor Hursh
stated the construction of the one stop center will give the Council the
opportunity to help places like the food bank in the next year.
C. Resolution No. 4978 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
setting a public hearing date in relation to amending the 2014-2019
Transportation Improvement Program of the City of Auburn pursuant
to R.C.W. Chapter 35.77
Director Dowdy presented Resolution No. 4978. This will modify the
Transportation Improvement Plan (TIP) by adding two projects; a
traffic signal at A Street SE and 37th Street SE and the widening of
South 277th Street. Amending the TIP will allow the City to apply for
grants to complete these projects. The resolution is to set a public
hearing regarding adding these projects to the TIP.
D. Resolution No. 4983
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate and execute an agreement with the
other jurisdictions of the South County Area Transportation Board
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FN.1 Page 31 of 88
Director Dowdy presented Resolution No. 4983. King County staffs
the South County Area Transportation Board, the Eastside
Transportation Board and the Seashore Transportation Board. King
County would like to make all of the transportation boards the same.
Mayor Lewis met with the other board chairs and developed this
agreement. This agreement allows for certain parameters to be
uniform and all other items not covered by the agreement to go
through the individual boards by-laws. All three boards and King
County have agreed to this agreement.
E. Parking Revenues and Expenses (Coleman)
Director Colman presented information regarding parking
enforcement. The department is currently short one Parking
Enforcement Officer due to an injury.
Chair Partridge asked why the City has not hired a replacement officer
in the interim. Mayor Lewis stated union rules prohibit filling the
position. Vice Chair Wales asked about the importance of parking
enforcement. Chief Lee stated next to speeding, parking
enforcement has the highest call volume. Chair Partridge confirmed a
commissioned officer can write a parking ticket. Vice Chair Wales
asked if a commissioned officers on light duty could be reassigned to
parking enforcement. Chief Lee stated if an officer is on light duty they
are restricted to the station.
V. ADJOURNMENT
There being no further business, the meeting adjourned at 6:09 p.m.
APPROVED this 19th day of August, 2013.
________________________ _____________________________
John Partridge, Chair Shawn Campbell, Deputy City Clerk
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FN.1 Page 32 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the August 5, 2013 Regular Meeting
Date:
August 14, 2013
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:August 19, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 33 of 88
City Council Meeting
August 5, 2013 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video
Meeting videos are not available until 72
hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. in the
City Hall Council Chambers located at 25 West Main Street and led
those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Rich Wagner, Nancy Backus, Bill
Peloza, John Partridge, Largo Wales and John Holman.
Councilmember Wayne Osborne was excused.
Department directors and staff members present: City Attorney Daniel
B. Heid, Police Chief Bob Lee, Public Works Director Dennis Dowdy,
Parks, Arts and Recreation Director Daryl Faber, Finance Director
Shelley Coleman, Planning and Community Development Director
Nancy Welch, Development Services Manager Jeff Tate, Human
Resources and Risk Management Director Brenda
Heineman, Economic Development Manager Doug Lein, Advisor to the
Mayor Michael Hursh, Innovation and Technology Director Ron
Tiedeman, and Deputy City Clerk Shawn Campbell.
C. Announcements, Appointments, and Presentations
There was no announcement, appointment or presentation.
D. Agenda Modifications
An updated version of Resolution No. 4976 was provided to Council
and Resolution No. 4983 was added to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Proposal to Change Private Street Names (Backus/Welch)
City Council to conduct a public hearing on the proposal to change
private street names from "Supermall" to "Outlet Collection"
Development Services Manager Tate explained the proposal is to
change the street names from Supermall to Outlet
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CA.A Page 34 of 88
Collection. The proposal is coming before the Council because
there will be address changes associated with the name changes.
The property owners of all affected properties have been
contacted. This has been before the Planning and Community
Development Committee, the Public Works Committee and the
Finance Committee. City staff recommends approval.
Mayor Lewis opened the public hearing at 7:34pm. The being no
speaker the public hearing was closed at 7:34.
2. 2013 CDBG Annual Action Plan Amendment (Backus/Hursh)
City Council to conduct a public hearing on the Community
Development Block Grant amendment to the 2013 Action Plan
allocating additional funds.
Advisor to the Mayor Hursh presented the proposed amendment to
the 2013 CDBG Action Plan. As a result of the sequestration the
City has been awarded additional grant funds that will be used for
housing repairs and an analysis of the City's fair housing practices.
The City must amend the 2013 CDBG Action Plan to be eligible to
receive the funds.
Councilmember Wales said the City should use some of the funds
for emergency assistance. Advisor to the Mayor Hursh stated the
funds are restricted and cannot be used for direct support for things
such as a water bill. Mayor Lewis said citizens can choose to
donate directly to the Auburn Cares Program which provides
assistance with the utilities, shelter and other services.
Councilmember Peloza questioned the total amount of
assistance provided to citizens per year. Advisor to the Mayor
Hursh said the budget is for $530,000.00 per year.
Councilmember Partridge asked how citizens access the programs.
Advisor to the Mayor Hursh said the programs are by application
on a first come first serve basis.
The HUD program looks at the investment of the community with
those who are most in need. The Council funds Human Services
with a minimum of one percent of the prior years general fund
expenditures. This funds the agencies that service the community
every day. The City is able accomplish a considerable amount
compared to other communities our size due to the support of
Council.
Mayor Lewis opened the public hearing at 7:42pm. With no
speakers, the Mayor closed the pubic hearing at 7:42pm.
B. Audience Participation
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CA.A Page 35 of 88
This is the place on the agenda where the public is invited to speak to
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form provided.
Diana Bowers, 343 R Street SE, Auburn
Ms. Bowers expressed concern about the M Street project and the
Burlington Northern crossing. She requested assistance from the City
regarding the noise caused from the train and engineer car switch outs.
Dwight Mahoney, 1210 E Street SE, Auburn
Mr. Mahoney expressed his displeasure with the church behind his
home. He noted loud noise from the church can be heard at all times of
the day and night. The property owners have set up a neighborhood
meeting with the pastor.
Larid Chambers, 1003 8th St SE, Auburn
Mr. Chambers shared his concern regarding dangerous dogs in the City
parks. An animal that recently attacked a man walking in the park was
extremely docile at the humane society. This animal has been released
to the owner, and Mr. Chambers is concerned about future attacks.
John Brekke, 8436 Midland Rd, Medina
Mr. Brekke thanked Mayor and Council for attending the King County
Solid Waste meeting in July. He has commercial property and when
showing the property to a prospective tenant they expressed concerns
regarding the potential siting of a transfer station in the City of Auburn.
He requested the City hold King County to the highest standards
regarding the environmental impact study.
Stanley Montgomery, 23906 Westview Court, Kent
Mr. Montgomery read a letter in support of the Warren family and asked
the City to assist the Warrens.
James and Eleanor Warren, 205 H St SE, Auburn
Mr. Warren expressed his displeasure with the City Code Enforcement
office, Mayors office and Water Department. He stated he was informed
he would receive assistance from the City regarding a rental home that
was unsafe to live in. He stated he is unable to secure housing due to
the eviction. He read a letter of support from a former neighbor.
David Schmidt, 326 A Street NE, Auburn
Mr. Schmidt expressed his support for the Vietnam Veterans, the
Vietnamese community and the Vietnamese War Memorial. He
requested Council support the memorial as a sign of respect for those
who served and for the Vietnamese community.
Mayor Lewis stated that Burlington Northern has eminent domain over
the rail roads. The City will request some mitigation measures for the
residents in this area.
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CA.A Page 36 of 88
Mayor Lewis responded to Mr. Warren that the City had tried to contact
him many times, but were unable to do so.
Mayor Lewis presented the Commemorative Flag for the Vietnam War.
He stated all communities should be able to have a memorial if they
wish and are willing to fund it. The City of Auburn is an Inclusive
Community and that means not just allowing diversity but standing up
for it.
C. Correspondence
Mayor Lewis read a letter honoring Finance Director Shelley Coleman
for earning the Professional Finance Officer Award. He noted she
has earned the award for 20 years.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met July 22,
2013. The Committee forwarded to full Council for consideration
Resolution No. 4974. The Committee also discussed the Cemetery
quarterly marketing update, update on fees at the golf course and
cemetery, the stray shopping cart program, animal licensing program,
street sweepers schedule, the financial view of the golf course, and the
SCORE jail statistics for 2014. The Committee also received briefings
on the red light photo enforcement program, an update on police
response to fireworks and the project matrix. The next regular meeting
of the Municipal Services Committee is scheduled for August 12, 2013.
B. Planning & Community Development
Chair Backus reported the Planning and Community Development
Committee met on July 22, 2013. The Committee received a
presentation from Director Faber and Michael Passen for the 2013
plans and activities of the Parks and Recreation. Chair Backus noted
the City of Auburn has been named "The Most Playful City USA" by
Kaboom magazine again this year. The Committee forwarded to full
Council for consideration Resolution No. 4977. The Committee
also discussed the development of a bicycle routes and trails map,
flood plain management, mix used development standards,
comprehensive and strategic plan amendment, parking vehicles on
unimproved surfaces and the directors update. The Committee
acknowledged Jeff Dixon for the Reddington Levee Setback project,
welcomed the new Planning and Community Development Director
Nancy Welch and thanked Jeff Tate for a job well done as Interim
Planning Director. The next regular meeting of the Planning and
Community Development Committee is going to be a joint meeting with
the Planning Commission and is scheduled for August 12, 2013.
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C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon
at 3:30. The Committee approved the Right-of-Way Use Permit for
Auburn Days. The Committee also forwarded to full Council for
consideration Resolution No. 4976, Resolution No. 4978 and
Resolution No. 4983. The Committee discussed Resolution No. 4979,
the project and action tracking matrix, Project No. CP1119, M Street
rechanneling, and regional traffic signal maintenance. The next regular
meeting of the Public Works Committee is scheduled for August 19,
2013 at 3:30 p.m.
D. Finance
Chair Partridge reported the Finance Committee met this evening at
5:30. The Committee reviewed claims vouchers in the amount of $4.4
million and payroll vouchers in the amount of approximately $1.5
million. The Committee also forwarded to full Council for consideration
Resolution No. 4963. The committee discussed Resolution No. 4976,
Resolution No. 4977, Resolution No. 4978, Resolution No. 4983 and
parking enforcement revenue and expenses. The next regular meeting
of the Finance Committee is scheduled for August 19, 2013.
E. Les Gove Community Campus
Chair Wagner reported the Les Gove Community Campus Committee
met on July 23, 2013. The Committee discussed the need for a small
business plan, the reimbursement fund for grants and development of
an action tracking matrix. The Committee also discussed the
potential change to traffic patterns in the park.
F. Council Operations Committee
Chair Backus reported the Council Operations Committee met on July
25, 2013 for a special meeting. Emergency Preparedness Manager
Sarah Miller updated the Committee on the City's Continuity of
Operations Plan in case of an emergency. The Committee also meet
this evening at 5:00. The Committee discussed the Junior City
Council. The Committee extended the deadline for receiving
applications and staggered the terms for the first set of students. The
next regular meeting of the Council Operations Committee is scheduled
for September 3, 2013.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council
to be routine and will be enacted by one motion in the form listed.
A. Minutes of the July 15, 2013 Regular Meeting
B. Minutes of the June 10, 2013 Special City Council Meeting
Page 5 of 10
CA.A Page 38 of 88
C. Minutes of the May 8, 2013 Special City Council Meeting
D. Claims Vouchers (Partridge/Coleman)
Claims voucher numbers 424165 through 424587 in the amount of
$4,491,621.44 and dated August 5, 2013
E. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 533975 through 534008 in the amount of
$305,442.86 and electronic deposit transmissions in the amount of
$1,287,358.20 for a grand total of $1,592,801.06 for the period covering
July 11, 2013 to July 31, 2013.
Deputy Mayor Backus moved and Councilmember Wagner seconded to
approve the Consent Agenda.
The Consent Agenda includes minutes, claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 6-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. RESOLUTIONS
A. Resolution No. 4963 (Partridge/Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a Subscription
Agreement between the City of Auburn and Zonar for electronic fleet
management service
Councilmember Partridge moved and Councilmember Wales seconded
to adopt Resolution No. 4963.
Councilmember Partridge stated Resolution No. 4963 would allow the
City to equip 45 fleet vehicles with GPS devices to track idle time,
statistics for fuel consumption estimates and activities. The proposed
agreement will assist the City in reducing operating costs and enhance
operational safety and local state and federal reporting requirements.
Councilmember Peloza stated the Public Works Committee had
questions regarding the fees and the termination portion of the contract.
Innovation and Technology Director Tiedeman stated the last
spreadsheet was added to the packet in error and has been removed.
The spreadsheet with the fees will be added to the agreement as an
exhibit and he discussed the termination clause with the City Attorney
and the City Attorney feels the City is protected.
Page 6 of 10
CA.A Page 39 of 88
MOTION CARRIED UNANIMOUSLY. 6-0
B. Resolution No. 4965 (Backus/Welch)
A Resolution of the City Council of the City of Auburn, Washington,
approving the change of private street names from "Supermall" to
"Outlet Collection"
Deputy Mayor Backus moved and Councilmember Holman seconded to
adopt Resolution No. 4965.
Deputy Mayor Backus stated the resolution was discussed during
the public hearing this evening. The Glimcher Company will be
responsible for associated costs.
MOTION CARRIED UNANIMOUSLY. 6-0
C. Resolution No. 4974 (Partridge/Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to enter into a purchase
agreement and execute a maintenance agreement between the City of
Auburn and Sharp Business Systems for copier equipment
Councilmember Partridge moved and Councilmember Wales seconded
to adopt Resolution No. 4974.
Councilmember Partridge stated this agreement is for the purchase and
maintenance of ten copiers that the City is currently leasing.
MOTION CARRIED UNANIMOUSLY. 6-0
D. Resolution No. 4976 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to perform the necessary actions to withdraw
from the South King County Regional Water Association and from the
joint operating agreement among the members of the association
Councilmember Wagner moved and Councilmember Peloza seconded
to adopt Resolution No. 4976.
Councilmember Wagner stated this agreement was formed in 1995 and
is no longer needed. Dissolving this agreement will save the
City $27,000.00 per year.
MOTION CARRIED UNANIMOUSLY. 6-0
E. Resolution No. 4977 (Backus/Hursh)
A Resolution of the City Council of the City of Auburn, Washington,
approving amendment to the 2013 Annual Action Plan Update of the
Consolidated Plan
Deputy Mayor Backus moved and Councilmember Holman seconded to
adopt Resolution No. 4977.
Page 7 of 10
CA.A Page 40 of 88
Deputy Mayor Backus stated this Resolution was discussed at the
public hearing this evening and is to accept additional funding for the
Community Development Block Grant.
MOTION CARRIED UNANIMOUSLY. 6-0
F. Resolution No. 4978 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
setting a public hearing date in relation to amending the 2014-2019
Transportation Improvement Program of the City of Auburn pursuant to
R.C.W. Chapter 35.77
Councilmember Wagner moved and Councilmember Peloza seconded
to adopt Resolution No. 4976.
MOTION CARRIED UNANIMOUSLY. 6-0
G. Resolution No. 4983
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate and execute an agreement with the
other jurisdictions of the South County Area Transportation Board
Councilmember Wagner moved and Councilmember Peloza seconded
to adopt Resolution No. 4983.
MOTION CARRIED UNANIMOUSLY. 6-0
VIII. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and local
organizations.
A. From the Council
There were no Council reports.
B. From the Mayor
There was no Mayor report.
IX. EXECUTIVE SESSION
At 9:05 p.m. Mayor Lewis recessed to executive session followed by a
closed session for approximately thirty minutes in order to discuss
pending/potential litigation, real property acquisition, and collective
bargaining per RCW 42.30.110(1)(c)(i) and RCW 42.30.140(4). City
Attorney Dan Heid, Police Chief Bob Lee, Finance Director Shelley
Coleman, Human Resources, Risk Management Director Brenda
Heineman, Advisor to the Mayor Michael Hursh, Economic Development
Manager Doug Lein, Planning and Community Development Director Nancy
Welch, and Development Services Manager Jeff Tate were required for the Page 8 of 10
CA.A Page 41 of 88
executive session.
The executive session was extended at 9:36 p.m. and 9:50 p.m. for an
additional 30 minutes each time.
At 10:08 p.m., Mayor Lewis reconvened the regular meeting.
City Attorney Heid read proposed Ordinance No 6472.
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance,
as amended by Ordinance No. 6456, and Ordinance No. 6462 authorizing
amendment to the City of Auburn 2013-2014 Budget as set forth in
Schedule “A” and Schedule “B”
Councilmember Peloza yielded the floor to Deputy Mayor Backus.
Deputy Mayor Backus moved and Councilmember Peloza seconded to
adopt Ordinance No. 6472.
Deputy Mayor Backus stated this Ordinance will add five new full time
employees to the Police Department.
MOTION CARRIED UNANIMOUSLY. 6-0
Mayor Lewis thanked the senior Councilmembers, Nancy Backus, Rich
Wagner and Bill Peloza, who worked with Chief Lee, Director Coleman,
Director Heineman and City Attorney Heid to create this ordinance.
Councilmember Peloza moved and Councilmember Partridge
seconded the City Council approve and authorize the Mayor to execute a
separation and release agreement between the City and Scott Near in full
settlement of all possible claims.
MOTION CARRIED UNANIMOUSLY. 6-0
City Attorney Heid read Resolution No. 4981.
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate and execute a real estate exchange
agreement with JP Morgan Chase Bank
Deputy Mayor Backus moved and Councilmember Holman seconded to
approve Resolution No. 4981.
Deputy Mayor Backus explained the agreement is to exchange parking
space between the City and JP Morgan Chase. No funds will be exchanged
for the property.
MOTION CARRIED UNANIMOUSLY. 6-0
Page 9 of 10
CA.A Page 42 of 88
Councilmember Wagner moved and Councilmember Peloza seconded to
approve the settlement agreement and release between the City and JPS
Holdings, LLC and Joe Singh, in full settlement of the King County Superior
Court Case # 11-2-352962-5 KNT as to the City of Auburn claims against
JPS Holdings, LLC and Joe Singh.
Councilmember Wagner explained the developer has gone bankrupt and
the City will need the Settlement Agreement to have access to funds from
the bankruptcy.
MOTION CARRIED UNANIMOUSLY. 6-0
X. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 10:17 p.m.
APPROVED the 19th day of August, 2013.
_____________________________ _____________________________
Peter B. Lewis, Mayor Shawn Campbell, Deputy City Clerk
Page 10 of 10
CA.A Page 43 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
August 14, 2013
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Claims voucher numbers 424588 through 424845 in the amount of $3,893,810.39 and
dated August 19, 2013.
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:August 19, 2013 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 44 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
August 14, 2013
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Payroll check numbers 534009 through 534047 in the amount of $890,547.11 and
electronic deposit transmissions in the amount of $1,227,540.81 for a grand total of
$2,118,087.92 for the period covering August 1, 2013 to August 14, 2013.
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:August 19, 2013 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 45 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1201
Date:
August 13, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Final Pay Estimate No. 8 to Contract No. 12-08 in the amount of
$0.00 and accept construction of Project No. CP1201, 2012 Local Street Pavement
Reconstruction project.
Background Summary:
The 2012 Local Street Pavement Reconstruction project reconstructed 0.6 miles of local
streets (shown on the attached map) as part of the 2012 Save Our Streets (SOS)
program. Storm drainage improvements were also constructed on the project streets to
address local storm drainage issues. This work was funded by the 103 (Local Street)
Fund.
The 432 (Strom Drainage) fund paid for the design work necessary to connect the new
storm drainage improvements with the existing storm drainage transmission lines.
This project also replaced the deteriorated and undersized water mains on the project
streets which was funded by the 430 (Water) Fund.
A project budget contingency of $207,409 remains in the 103 (Local Street Pavement
Preservation) Fund.
A project budget contingency of $135,377 remains in the 430 (Water) Fund.
A project budget contingency of $3,673 remains in the 432 (Storm Drainage) Fund
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 46 of 88
Meeting Date:August 19, 2013 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 47 of 88
Project No: CP1201 Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: _October 17, 2011_______ Permission to Advertise
Solicitation Date: _June 7, 2012________ Contract Award
Award Date: __June 17, 2012__________ Change Order Approval
Contract Final Acceptance
Funds Budgeted (Funds Available)
Funding Prior Years 20112012 2013 Total
103 Fund - Local Street Pavement Preservation
(A portion of funds budgeted in 2012)984,410190,0001,174,410
430 Fund - Water
(Funds budgeted in 2012 for "Street Utility Improvements")400,000100,000500,000
432 Fund - Storm
(Funds budgeted in 2012 for "Street Utility Improvements")
6,3273,67310,000
Funds from Century Link for Utility Conflict
(for Change Order No. 1)29,12529,125
Total 001,390,737322,7981,713,535
Estimated Cost (Funds Needed)
ActivityPrior Years20112012 2013 Total
Design Engineering - City Costs*2,727 2,727
Design Engineering - Consultant Costs 145,208 145,208
Construction Contract Bid 1,143,957 87,211 1,231,168
Change Order No. 1
(for Century Link Conflict)28,591 28,591
BUDGET STATUS SHEET
2012 Local Street Pavement Reconstruction
Date: August 8, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
(for Century Link Conflict)
Line Item Changes (60,230) (60,230)
Construction Engineering - City Costs*7,973 371 8,344
Construction Engineering - Consultant Costs 1,408 9,860 11,268
Total 001,329,86437,2121,367,076
*City staff costs for street design and construction are not charged against the project budget and are not shown here.
Prior Years 20112012 2013 Total
**103 Funds Budgeted ( )00(984,410)(219,125)(1,203,535)
103 Funds Needed 00961,25334,873996,126
**103 Fund Project Contingency ( )00(23,157)(184,252)(207,409)
103 Funds Required 00000
Prior Years 20112012 2013 Total
**430 Funds Budgeted ( )00(400,000)(100,000)(500,000)
430 Funds Needed 00362,2842,339364,623
**430 Fund Project Contingency ( )00(37,716)(97,661)(135,377)
430 Funds Required 00000
Prior Years 20112012 2013 Total
**432 Funds Budgeted ( )00(6,327)(3,673)(10,000)
432 Funds Needed 006,32706,327
**432 Fund Project Contingency ( )000(3,673)(3,673)
432 Funds Required 00000
** ( # ) in the Budget Status Sections indicates money the City has available.
432 Storm Budget Status
430 Water Budget Status
103 Local Street Budget Status
Page 1 of 1CA.D Page 48 of 88
CITY OF AUBURN CO.N0.12-05
CM261 2072 LotalBUeet PavemeM Recoiwtructicn
PAY ESiIMATE AB 6 FINAL SCHEDULE A: Street Improvemems
IiEM ESTIMATE TOTAL PERIOD UNIT ; UNR COST TOTAL C08T ' PERIOD C08T PERCENT EST.NO. ITEM DE9CRIPTION AN7iTY QUA
1 Of etlgBS 1 OA317009 1 . S 12.95 .03` f 4396
2 . Ry . n8 35 17 S 4,876.00 f i 499F
3 ons On gn 3 3 EA ! 00 S 1,350.00: S 700%
s on 1 000.00 S 80.000.00 S 1UU9i
5 ra c upemear 1 1 LS ! 18, E 18.800.00' E 100%
8 c n ppp 7308 HR - 4200 f 5,93e.00 S 131%
7 9 e 9 7 1 g j S 3.000.00: S 100%
8 emove s ng ree a umP 7 EA ; 400.00 S 2.800.00' i 350%
9 8 68nuP 1 OW.00 S 5.000.00 S 100%
10 emOVe 8 elloe 74 E 3.700.00 ; S I 37096
N n o 11 7021:7 SY ;3. i 9,085.10 ; S 9296
12 o u uttd 4.554 I568 3.00 S 73.B7a.0o I S 100%
13 o n Of a e d t E 1,000.0p; E 733%
74 y xcav on n irg au 3620.89 14. E 51,050.01 S 98%
15 nsu e ou a6on on n ng 770 2B3.3S CY 11.50 E 3,373.69' S 38%
1a ra ng au 73o.e3 TON S 1.178.8o j S 7%
17 e on toi77.77 50 E 5.058.89;f 1o69G
1B ng or ve on 7, 8021 SF :0.50 S 4,012.00 E 112%
19 a1S O e on 588.78 1. S 733.48: S 789G
20 u ang op urse ffi9.52 N 14.75 E 4.771.92-: S 141%
21 Y 1g OUl82 37 0.79 i T 43.977.00 S 10896
42 eas 0 TO 72.75 8 E 0%
23 ass 1095.8 i 72.75 S -79,897.BS. E 108%
21 es6 2087.76 S 148.78878 1 f 104%
25 omme 1 0 TO 00 i t o%
28 88 430 2. S 1.075.00 t 5 100%
27 a a 0 918 TO t . - S 782.00 i S 53%
28 i0n 2 2 EP. 00 5 1.800.00 S 100%
n e am pe,
2g SDR-35,121nch Diam. 910 918 LF 32.40 S 29,878.40:S i 7p1%
u B ron Pe ase am iPe
90 12 inch D(am. 870 737 LF 80.00 i se.980.00;5 1t096
31 Rfl f 2NS1011 118 oIi 080 4087A i 2.00 S 4.178.20 5 700%
32 8 n p78 23 EA i 00 $ 20.685.00'i E 100%
39 n yp@ . 3 11. 4 3 EA , 1. . S 725.00 S 75%
3 11 ypE .. 1 em. 0 EA i. 2.950. S i 0%
35 0 . ng vP. 2 S 1.000.00 i 100%
36 s ng n e 2 2 45D. S 800.00 t ioa%
37 on ng a as n 4 f 800.00 S 133%
38 pe ou a n a 0 2 . E S 0%
39 pe m9 970 472.s4 T 1.00 S a72s4 i ew
JO Pe 8828 2 S 19258 S 57%
BCHEDULE SUBTOTAL E0.00
PetioA DaW
Begin: May 27.2013
End: Msy 27.2013
h:Lpq ye1CP7201 PEads 1 of 6 12013 et 429 PM
CA.D Page 49 of 88
CITY pP AUBURN CO.NO.12-08.
CP1201 2012 Local Sbeet Pavement Reconatruction
PAY ESTIMA7E iR 8 FINAL SCNEDULE A: 8treet ImprovemeMs
ITEM; ESTIMATE TOTAI:, PERIOD UNIT PERCENT EST. '
b a I UNIT COST TOTAL COST ' PERIOD C06T
41 mpo pe' Bn 31.37 S 268.85 S 3%
r 0 87.00 S S o%
43 emporary, .roa on 0.1578085 Eq:Adj: 21,OW.00 S 3,938.78 S 1996
4a . opsa '. YPB 173 32.00 S 8.638.00 S ea%
46 t89223 50 S t1 383.88 S 78%
U 7 S 2 5.00 .S 7%
17 men ra c u 4, 1519 LF 7 :00 f 49,898.00 S B9%
48 B I 798.ffi S S 27,87120 S 98%
19 Ou5 ZO 28.8 S 2 0.00 t 135%
so numen ype z S 7,900.0o s t00%
61 I CfEte 298.78 S 31,35825 S 196%
32 nnanen 19 8 1 S ZIXI.00 3 5.200.00 S 1
53 e pe 8 f n 389 S 3,738.50 S 92%
CA-7-7 Re-stodcing Fee for 1Y diam.PVC Stortn Pipe 1 1 i LS 1,200.00 s 1,200.0o S 00%
Ductile Iron Pipe.Spedal Gass 52.Stortn Pipe.
CO1-Y 1Ydiem. 470 a&4 LF 91:70 8 5.381.50 S 105%
Deduct or Add quarddies Bid Item 29.32,33,
C67 and35 j S
scHeou Toru w.00
Pe Od Datre
8epfn:-May 27.2(173
End: Mey21.2D13
h:IproJlpeVCP12f17 PE.dS 2 Of 6 8/4/2013 at 429 PM
CA.D Page 50 of 88
CRY OF AUBURN CO.N0.12-08
CP1201 2012 Local 3treet PavemeM Reca atn ctlon
PAY ESTIMATE q8&'FINAL SCHEDULE B: Water 8ewer USlity lmprovments
ITEM ESTIMATE i TpTAL I PERIO; UNIT UNR,COST TOTALCOST PERIODCOST PERCENT EST.NO. sCRIPTION Q p
54 nor er19 i 1.38W58 1 000.00 .S 20,868.84. S 13
63 a 9 7 12 3 120.00. S A7%
7 t E 3,000.00 S f00%
57 O B fBflt 4 5 S . 2,500.00 S 725%
58 e ou an oo _ . _ nB __ 1 0 7.00 S p9,
Shwi or F tra Excevation Class B 15 340 8773 - gF 70- S --- 7,871.30 E 122%
eu As Cold Patch 30 o TON 70.00 E E
8t pi --Foundatlon Mffierial- - - 300 o TON S S o%
Im W Bedd 1 220 771.83 TON E 77t.83 S 58%
Selecl PI Trendi Badcfill 250 23 TON 2.00 S 128.48. E 25%
84 mPO. ..PB: a 550.88 0 S 5,231.48 E - 81%
s5 on en r re o i - 87.00 S S o%
88 n i m9. IP8-0 175.00 3 S OX
87 ass u e ron pe r ater 3. 3097 00- S t38,288.ao 5 tot%
se n to ng aer a 6 . .. EA i 00 E t2,000.ao. 8 100%
89 e. ; m am.- 12 11 i ;350.00 S 7a,88p.0p 5 92%
7o e„ am. a 400.00 S 9.800.00 S I 100%
71 6 4, S 27.000.00 i S 700%
Water Servioe Con c6on'/.inch Meter wlth 1
72 Inch Dlam.Service Line 88 74 EA `: 1;000:00 S 7a.000.00 S 10%
9CHEDULE TOTpL f0.00
Period Dates
Begin: May21:2013
Erid: May 21,2013
h:proJlpe1CP1201 PE.ds 3 of S 8/412013 at 4:28 pM
CA.D Page 51 of 88
CO.N0,14 08 CITY OF AUBURN CP1201,2072 LocaFStreet PavemeM Reeo truction
201Y Cocal Street Pavement Rewnstractlon PROJECT SUMMARY CO. NO.72-08
PAY ESTIMATE!18 8 FINAL
Original Contract Contract Change
Amount Orders ToMal Payment This Period Percent/CoMrad
SCHEDULE A: SLset Improvements
Contract 882,072.00 $ 28,591.00 $ 882,120.03 $ 95%
NO TAX
Retainage(-5%) 43,106.00) $
SCHEDULE TOTAL $882,072.00 $ 28,591.00 $ 819,014.03 0.00
SCHEDULE BE Wafer Sewer Utllily Improvments
Conirad 318,809.00 $ 308,135.69 0.00 97%
SalesTax(+9.5%) $ 30,286.86 $ 29,272.89 $
Retainage(-5%) 15,406.78) $
SCHEDULE TOTAL $348,095.88 E 322,001:80 0.00
TOTAL CONTRACT AMOUNT TO DATE (induding Sales Tax Sch B) 1,199,528.61 95%
TOTAL PAYMENT TO CONTRACTOR 1;141,015.83 $
PAYMENT DUE CONTRACTOR:
PerioO Dafea
Begin: May,21,2073
End: May.21,2013
h:1pmJ1pe1CP1201 PE.AS 4 of 5 BA 22013 at 1:48 PM
CA.D Page 52 of 88
cirr oe ausuru co.tuo:Ts.oa
CP12C9
PAY E8TIMATE 8 8 8 FlNAL
CONTRACTOR:
SCIJMretmcWro,LLC
2825 3cuth 164tA Stieet
SeeWe,WA 88188
Phone: 208-?A2-0633
The u signetl hec reWev eM appmved UJs Ilnai.pay eetlmela. I apree_Ihat tt is a true entl caieU smtemant
e owNg elt moNea Eue me kom Bm C4y of Mi6ian_uneer tlds contwck that I.eve emefuly exeminetl f1m Mei pay.eetlmero
estlmeta mM unEantand It mW mm I nereEyM ae the Gb oiAu6um Uom mry eM au claima otwhetemrx-
aWro wAkh i mey haw,aAetrp wt of tlde mntrecR whkh eie nal set torth In Mis eaWnete.
PAYBAENT DUE TO CONTRACTOR= E0.00
SlprmWme:
c,m, o, 0 8 'o S '13
m, , 8-B- /3
ero ect titane0ar ,4v.:' oete 8/8/l3
Cuy Ermmeer naro
i
i
klpofpakP1701PE.tlt. 6016 fIlA17Y4]PM
CA.D Page 53 of 88
SCALE: 1 inch = 1,000 feet
0 500ft 1,000ft
Plotted: June 6, 2013 Location: H:\PROJ\CP1201-2012 Local St Pavement Preservation\PWCCouncilInfo\Final PE (6-17-13)\Map.dwg
PROJECT NO.
CP1201
2012 LOCAL
STREET
PAVEMENT
RECONSTRUCTION
VICINITY
MAP
J St SE
STREET IMPROVEMENTS:
Reconstructed street and
improved local storm drainage.
WATER IMPROVEMENTS:
Replaced water line.
22nd St SE
STREET IMPROVEMENTS:
Reconstructed street and
improved local storm
drainage.
WATER IMPROVEMENTS:
Replaced water line.
27th St SE, H St SE
and 28th St SE
STREET IMPROVEMENTS:
Reconstructed street and
improved local storm
drainage.
WATER IMPROVEMENTS:
Replaced water line.
CA.D Page 54 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1218
Date:
August 13, 2013
Department:
Public Works
Attachments:
Consultant Scope Summary
Budget Status Sheet
Vicinity Map 11x17
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to enter into Consultant Agreement No. AG-C-430 with
CH2M Hill, Inc. for engineering services for Project No. CP1218, Auburn Way South
Improvements Muckleshoot Plaza to Dogwood.
Background Summary:
This project will design and construct corridor improvements on Auburn Way South,
from the Muckleshoot Plaza to Dogwood Street SE, including improving access
management, providing u-turns, upgrading transit stops and street lighting, widening to
accommodate turn lanes and 10-foot wide sidewalks, installing pedestrian push buttons
and audible countdown pedestrian signal heads, and upgrading traffic signals.
City staff has selected CH2M Hill, Inc. to provide engineering services for this project
and the anticipated consultant cost for this agreement is $362,000.00.
The total project budget is $2,395,422.00, of which $2,333,108.00 is from a federal grant
and $60,000.00 will be proposed in an upcoming budget adjustment in the 430 fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 19, 2013 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 55 of 88
AUBURN WAY SOUTH CORRIDOR IMPROVEMENTS – MUCKLESHOOT PLAZA TO DOGWOOD STREET SE
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 1 OF 2
CP1218 – Auburn Way South Corridor Improvements,
Muckleshoot Plaza to Dogwood St SE Project
Summary
Scope for Survey and Design Services
This Scope of Work is for the Auburn Way South Corridor Safety Improvements Project. This scope
includes survey and base mapping, preliminary engineering, environmental documentation and
permitting, and final design (including plans, specifications, and estimates).
Project Description
The purpose of the project is to improve access management, provide u-turns, upgrade transit stops
and street lighting, widen Auburn Way South to accommodate turn lanes and pedestrians and bicycles,
upgrade pavement markings, install countdown pedestrian signals and audible pedestrian push
buttons, and upgrade traffic signals to change the phasing and to improve the visibility of signal heads.
In addition, the project will provide for the future proposed project to master meter the Muckleshoot
Casino site located at 2402 Auburn Way South. This project will provide waterline stubs within the
project area as needed to avoid future work within the new roadway improvements.
Task 1: Project Management
This task will be continuous throughout the project duration, which is assumed to be 14 months. It will
include the work necessary to set up and plan the entire project and establish project-specific
procedures, including communication, overall project coordination with the City and project team, and
project closeout.
Task 2: Survey and Mapping
This task involves field surveying within the project limits, collecting existing topographic features and
producing a project basemap and Digital Terrain Model (DTM) to be used in design.
Task 3: Preliminary Design
This task will progress the major design elements to an overall 30% level, and perform specific
activities to support this design level. The preliminary design effort will include modifying the design
concept based on agency, WSDOT and stakeholder input. Documentation of the Preliminary Design
task will include the preparation of preliminary WSDOT channelization plans and 30% plans
addressing roadway, grading, drainage, utilities, landscaping and traffic signal layout.
Task 4: Environmental Documentation
The purpose of the Environmental Documentation Task is to ensure that the project complies with all
applicable requirements of the National Environmental Policy Act (NEPA) and of the Washington State
Environmental Policy Act (SEPA), and that the regulatory permits and approvals required to construct
the project are identified and secured, all within a timeframe that will allow the project to proceed on
schedule.
CA.E Page 56 of 88
AUBURN WAY SOUTH CORRIDOR IMPROVEMENTS – MUCKLESHOOT PLAZA TO DOGWOOD STREET SE
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 2 OF 2
Task 5: Agency, Stakeholder, Tribal, and Community Coordination
This task consolidates agency, stakeholder, Tribal, and public consultation and coordination required
for the engineering design process and for compliance with NEPA, SEPA and Section 106 of the
National Historic Preservation Act.
Work to be performed under this task also includes general administrative coordination with the key
project review agencies and affected utility companies, as well as detailed technical coordination to
obtain engineering review and approval of project technical work as applicable.
Task 6: Right of Way
Right of Way services including legal descriptions, parcel maps, appraisals, negotiations, and
coordination are not included in this scope of work but may be added under a future amendment once
property needs are better defined.
Task 7: Contract Drawings
This final design task progresses the design from 30% level to preparing the 70% contract drawings for
review, the 95% contract drawings for review, a 99% check set of the contract drawings and 100% (bid
ready) contract drawings.
Task 8: Geotechnical Engineering
This scope of work covers geotechnical engineering services needed to support development of
contract documents for the construction of potential infiltration facilities associated with the widening
of Auburn Way South.
Task 9: Specifications
The Consultant will develop the technical and general specifications based on the WSDOT/APWA 2014
Standard Specifications and the City’s standard special provisions for the contract documents as
applicable to the project design.
Task 10: Cost Estimating
The Consultant will prepare an engineer’s estimate for the project at the 30%, 70%, 95%, 99% and final
levels of completion.
Subtotal Consultant Agreement = $317,000.00
Task 11: Utility Underground (Optional)
Additional work will be required to complete the project design if the City requests that Puget Sound
Energy underground its facilities in accordance with Rate Tariff Agreement Schedule 74. This
additional work has been estimated and included as part of this task. This Task requires written
authorization prior to proceeding. The work would involve coordinating and integrating the design of
Puget Sound Energy underground facilities into the project improvements.
Optional Services = $45,000.00
Total Consultant Agreement (not to exceed) = $362,000.00
CA.E Page 57 of 88
H:\PROJ\CP1218-AWS Corridor Safety Impv\Budget\CP1218.BudgetStatusSheet.xls
1 of 1
8/12/2013 5:41 PM
Project No: CP1218 Project Title:
Project Manager: Jacob Sweeting
Consultant Agreement
Initiation Date: _09/17/12___ Permision to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 2013 2014 Future Years Total
102 Fund - Federal Grant 2,738 247,262 2,083,108 2,333,108
102 Fund 2,684
430 Fund 5,000 55,000
Total 5,422 252,262 2,138,108 0 2,333,108
Activity Prior Years 2013 2014 Future Years Total
Design Engineering - City Costs 5,422 15,000 25,000 45,422
Design Engineering - Consultant Costs 100,000 262,000 362,000
Property Acquisition - Consultant Costs 7,500 5,000 12,500
Property Acquisition 50,000 50,000
Construction Estimate 1,700,000 1,700,000
Project Contingency (10%)170,000 170,000
Construction Engineering - City Costs 40,000 40,000
Construction Engineering - Consultant Costs 15,000 15,000
Total 5,422 122,500 2,267,000 0 2,394,922
Prior Years 2013 2014 Future Years Total
*102 Funds Budgeted ( )(5,422)(247,262)(2,083,108)0 (2,335,792)
102 Funds Needed 5,422 117,500 2,212,000 0 2,334,922
*102 Fund Project Contingency ( )0 (129,762)0 0 (870)
102 Funds Required 0 0 128,892 0 0
Prior Years 2013 2014 Future Years Total
*430 Funds Budgeted ( )0 (5,000)(55,000)0 (60,000)
430 Funds Needed 0 5,000 55,000 0 60,000
*430 Fund Project Contingency ( )0 0 0 0 0
430 Funds Required 0 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
102 Arterial Street Budget Status
430 Water Budget Status
BUDGET STATUS SHEET
Auburn Way South Corridor Safety Improvements - Muckleshoot
Plaza to Dogwood St SE
Date: August 8, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
CA.E Page 58 of 88
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CA.E Page 59 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1225
Date:
August 13, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tab
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council award Contract No. 13-05, to ICON Materials on their low bid of $924,114.00 for
Project No. CP1225, West Valley Highway System Preservation Project.
Background Summary:
The West Valley Highway System Preservation project will overlay West Valley Highway
between 15th Street NW and 37th Street NW with a 2-inch layer of new asphalt pavement. This
work will prevent deterioration of the existing pavement and improve the driving surface of the
roadway.
This project will also upgrade seventeen wheelchair ramps and modify the pedestrian signal
system at the 15th St NW intersection to meet American with Disabilities Act requirements.
Construction is anticipated to begin in early September and be complete in December 2013.
A project budget contingency of $26,475 remains in the 105 (Arterial and Collector Street
Pavement Preservation) Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 19, 2013 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 60 of 88
Project No: CP1225Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: __October 15, 2012___ Permission to Advertise
Advertisement Date: _July 18, 2013__ Contract Award
Award Date: ___________________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20122013 Future Years Total
105 Fund - Arterial/Collector Preservation 12,323560,000572,323
Federal Highway Administration STP Grant 560,000560,000
Total 012,3231,120,00001,132,323
BUDGET STATUS SHEET
West Valley Highway System Preservation Project
Date: August 9, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Activity Prior Years 20122013 Future Years Total
Design Engineering - City Costs 12,32352,00064,323
Construction Estimate 924,114924,114
Construction Contingency (10%)92,41192,411
Construction Engineering - City Costs 25,00025,000
Total 012,3231,093,52501,105,848
Prior Years 20122013 Future Years Total
*105 Funds Budgeted ( )0(12,323)(1,120,000)0(1,132,323)
105 Funds Needed 012,3231,093,52501,105,848
*105 Fund Project Contingency ( )00(26,475)0(26,475)
105 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
Estimated Cost (Funds Needed)
105 Arterial Street Budget Status
1 of 1CA.F Page 61 of 88
BID TABULATION
BID TOTALS SUMMARY
ProJect Name: CP1226,West Valley Highway System Preservation,Contract 13-06
Prepared by: Ciiy of Aubum
Bid Date: 8l8113
ENQINEER'S ESTIMATE: 986,418.76
AVERAGE BASIG BID AMOUNT: $ 925,773.25
BASIGBID SPREAD AMOUNT: $ 3,318:50 Basic BID Amount Spread$ Spread°
LOW BIDDER: ICON Materials 924,114.00 542,304.76 4.38%
Second Sidder. Miles Resources, LLC 927,432.50 538,98825 4.03%
TOTAL BID(Tax not Applicable)
ICON Materials 924,114.00
Miles Resources, LLC 927;432.60
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CA.F Page 62 of 88
SCALE: 1 inch = 830 feet
0 415ft 830ft
Plotted: June 11, 2013 Location: H:\PROJ\CP1225-W Valley Hwy Overlay\PWCCouncilInfo\Permission to Ad (6-17-13)\Map.dwg
WEST VALLEY
HIGHWAY SYSTEM
PRESERVATION
PROJECT
VICINITY MAP
PROJECT
AREA
CA.F Page 63 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1310
Date:
August 14, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tab Summary
Vicinity Maps
Budget Impact:
$0
Administrative Recommendation:
City Council award Small Works Contract No. 13-14 to Doolittle Construction, LLC on their
low bid of $54,870.00 for Project No. CP1310, 2013 Arterial & Collector Crack Seal.
Background Summary:
This project will seal cracks in the pavement on approximately 3.5 miles of arterial and
collector roadways using rubberized asphalt to help preserve the existing pavement. The
attached maps show the specific streets that will be crack sealed as part of this project.
Construction of the project is anticipated to begin in September of 2013 and be completed
at the end of September 2013 weather permitting.
Only one bid was received for this project. Staff recommends award of this project since
the bid amount was well within the anticipated bid range.
This project is within the budget available in the 105 (Arterial and Collector Street
Pavement Preservation) fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 19, 2013 Item Number:CA.G
AUBURN * MORE THAN YOU IMAGINEDCA.G Page 64 of 88
Project No: CP1310Project Title:
Project Manager: Jai Carter
Initiation/Consultant Agreement
Initiation Date: June 17, 2013 Permission to Advertise
Solicitation Date: July 23, 2013 Contract Award
Award Date: ______________________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 2012 2013 Total
105 Fund - Arterial/Collector Pavement Preservation Fund060,00060,000
Total0060,00060,000
BUDGET STATUS SHEET
2013 Arterial & Collector Street Crack Seal Project
Date: August 13, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
ActivityPrior Years2012 2013 Total
Design Engineering 1,4001,400
Construction Bid 54,87054,870
Authorized Contigency (~2%)1,2301,230
Construction Engineering 2,5002,500
Total0060,00060,000
Prior Years 2012 2013 Total
*105 Funds Budgeted ( )00(60,000)(60,000)
105 Funds Needed 0060,00060,000
**105 Fund Project Contingency ( )0000
105 Funds Required 0000
* ( # ) in the Budget Status Sections indicates Money the City has available.
Estimated Cost (Funds Needed)
105 Arterial/Collector Street Budget Status
Page 1 of 1CA.G Page 65 of 88
CA.G Page 66 of 88
CA.G Page 67 of 88
CA.G Page 68 of 88
CA.G Page 69 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. C222A
Date:
August 13, 2013
Department:
Public Works
Attachments:
Consultant Summary Scope
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Consultant Agreement No. AG-C-435 with Parametrix for
Engineering Services for Project No. C222A, the South 277th Street Corridor Capacity &
Non-motorized Trail Improvement Project.
Background Summary:
The South 277th Street Corridor Capacity and Non-Motorized Trail Improvement project
consists of intersection improvements and major roadway widening on S 277th St from
Auburn Way North to L Street NE. Project components include adding two new
eastbound through lanes, one new west bound through lane, a Class I separated non
motorized trail, street lighting improvements, storm drainage improvements, streetscape
improvements, Intelligent Transportation System (ITS) improvements, intersection
capacity and safety improvements, and auxiliary turn lanes at Auburn Way North, D
Street NE, and the future I Street NE. The project length is approximately 3,300 feet.
City staff has selected Parametrix to provide Engineering Services for the above
referenced project and the anticipated consultant cost for this agreement is
$1,250,000.00.
The City is in the process of applying for grant funding for construction of this project. At
this time, the City has secured a federal grant to fund the design and property
acquisition portions of the project. A budget adjustment is not required to fund this
consultant work.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
AUBURN * MORE THAN YOU IMAGINEDCA.H Page 70 of 88
Meeting Date:August 19, 2013 Item Number:CA.H
AUBURN * MORE THAN YOU IMAGINEDCA.H Page 71 of 88
S277TH ST CORRIDOR CAPACITY & NON-MOTORIZED TRAIL IMPROVEMENT PROJECT
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 1 OF 2
C222a – S277th St Corridor Capacity & Non-motorized Trail
Improvement Project
Summary
Scope for Design Services
This Scope of Work is for the S277th St Corridor Capacity & Non-motorized Trail Improvement Project.
The Consultant scope of work includes survey and base mapping, preliminary design, utility
coordination, environmental documentation and permitting, geotechnical investigation, right-of-way
services and final design (including contract plans, specifications, and estimates).
Project Description
The S 277th St Corridor Capacity and Non-Motorized Trail Improvement project consists of
intersection improvements and major roadway widening on S 277th St from Auburn Way North to L
Street NE. Project components include adding two new eastbound through lanes, one new west bound
through lane, a Class I separated non motorized trail, street lighting improvements, storm drainage
improvements, streetscape improvements, Intelligent Transportation System (ITS) improvements,
intersection capacity and safety improvements, and auxiliary turn lanes at Auburn Way North, D Street
NE, and the future I Street NE. The project length is approximately 3,300 feet.
Task 1: Project Management
This task will be continuous throughout the project duration, which is assumed to be 22 months. It will
include managing the project work elements to control costs, maintaining the project schedule and
establishing project-specific procedures, including communication, overall project coordination with
the City and project team, and project closeout.
Task 2: Preliminary Design (30%)
This task will progress the major design elements to an overall 30% level, and perform specific
activities to support this design level. The preliminary design effort will include completing the
conceptual design plan, reviewing and analyzing existing record drawings and traffic data, providing
field survey and basemap, wetland mapping, completing a surface water and stormwater analysis,
right-of-way planning and identifying future right-of-way acquisition efforts, preparing a preliminary
conceptual design report, and preparing preliminary 30% design plans and engineer’s opinion of cost
estimate.
Task 3: Utility Coordination
This task includes identifying potential project conflicts with existing utilities and participating in
project coordination meetings with the City, Puget Sound Energy, Comcast, and Century Link.
Task 4: Environmental
The purpose of the Environmental Documentation Task is to ensure that the project complies with all
applicable requirements of the National Environmental Policy Act (NEPA), Endangered Species Act,
National Historic Preservation Act, the Washington State Environmental Policy Act (SEPA), and other
permitting documents, including the Joint Aquatic Resources (JARPA) permit, Critical Areas
Ordinance, and National Pollution Discharge Elimination System (NPDES) compliance, and that the
CA.H Page 72 of 88
S277TH ST CORRIDOR CAPACITY & NON-MOTORIZED TRAIL IMPROVEMENT PROJECT
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 2 OF 2
regulatory permits and approvals required to construct the project are identified and secured, all
within a timeframe that will allow the project to proceed on schedule.
Task 5: Geotechnical Engineering
The purpose of the geotechnical engineering task is to explore subsurface conditions. A geotechnical
engineer will conduct a site reconnaissance, complete field exploration, and prepare a report that
includes a site map showing exploration locations, boring logs, results of the laboratory testing,
summarizes site subsurface conditions, discusses the impact of the proposed improvements, and offers
design recommendations for the improvements.
Task 6: Right of Way Plans and Legal Descriptions
This task includes preparing right-of-way plans to identify portions of private property for right of way
acquisition. Existing easements will be identified and encumbrances shown on the right of way plans.
Legal descriptions with exhibit maps will be prepared. A record of survey for proposed roadway
centerline alignment and stationing will also be prepared.
Task 7: Right of Way Acquisition
This task includes the development of property acquisition documents, acquisition negotiation, escrow
closing, and right-of-way certification. Parcel files will be prepared to include fair offer letter(s),
recording and ancillary documents, a standard diary form indicating all contacts with owner(s), and
other items necessary for negotiations in a format meeting the City’s requirements.
Task 8: Plans, Specifications, and Estimate (PS&E)
This final design task progresses the design from 30% level to preparing the 70% contract drawings for
review, the 95% contract drawings for review, a 99% check set of the contract drawings and 100% (bid
ready) contract drawings. Technical and general specifications will be developed based on the
WSDOT/APWA 2014 Standard Specifications and the City’s standard special provisions for the contract
documents as applicable to the project design. An engineer’s opinion of cost estimate for the project
will be prepared at the 30%, 70%, 95%, 99% and final levels of completion.
Total Consultant Agreement (not to exceed) = $1,250,000.00
Task 9: Optional Services
This work has not been estimated as part of the current agreement and would require an amendment
to the contract.
Construction Support Services
As requested by the City, the Consultant will provide assistance to the City during the construction of
the project as follows:
· Assistance during bidding
· Assistance during construction
· Construction management, administration, and other related services to support the City
during construction
· Additional right-of-way services
CA.H Page 73 of 88
Project No: C222a0 Project Title:
Project Manager: Ryan Vondrak
Initiation/Consultant Agreement
Initiation Date: _________ Permision to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 2013 2014 Future Years Total
102 Fund - Unrestricted 24,825 382,560 0 407,385
102 Fund - Federal Grant 0 167,440 791,375 61,885 1,020,700
102 Fund - Private Developer (RPG)**0 0 1,300,000 1,000,000 2,300,000
102 Fund - Traffic Impact Fees 0 0 0 581,800 581,800
0
Total 24,825 550,000 2,091,375 1,643,685 4,309,885
**Property being dedicated by RPG is estimated at $1.3 million
Activity Prior Years 2013 2014 Future Years Total
Design Engineering - City Costs 24,825 50,000 65,875 15,000 155,700
Design Engineering - Consultant Costs 500,000 650,000 50,000 1,200,000
ROW - Property Acquisition***0 1,320,000 1,320,000
ROW - Property Acquisition - City Costs 5,500 5,500
ROW - Property Acquisition - Consultant Costs 0 50,000 50,000
Construction Estimate 0 4,661,000 4,661,000
Project Contingency (15%)0 699,150 699,150
Construction Engineering - City Costs 0 0 118,535 118,535
Construction Engineering - Consultant Costs 0 100,000 100,000
Total 24,825 550,000 2,091,375 5,643,685 8,309,885
***$1.3 million of this is anticipated to be dedicated to the City by RPG
Prior Years 2012 2013 Future Years Total
*102 Funds Budgeted ( )(24,825)(550,000)(2,091,375)(1,643,685)(4,309,885)
102 Funds Needed 24,825 550,000 2,091,375 5,643,685 8,309,885
*102 Fund Project Contingency ( )0 0 0 0 0
102 Funds Required 0 0 0 4,000,000 4,000,000
* ( # ) in the Budget Status Sections indicates Money the City has available.
102 Arterial Street Budget Status
BUDGET STATUS SHEET
S 277th St Corridor Capacity & Non Motorized Trail Improvements
Date: 8/12/13
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
H:\PROJ\C222A-S277-AWNtoGreenRvr\Budget\Budget Status 277.xls 1 of 1CA.H Page 74 of 88
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1202
Date:
August 14, 2013
Department:
Public Works
Attachments:
Consultant Scope Summary
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Consultant Agreement No. AG-C-425 with KPG, Inc. for engineering
services for Project No. CP1202 Auburn Way South Flooding Imp Phase II.
Background Summary:
The City’s Auburn Way South Flooding Imp. - Phase II project will design and construct storm
water drainage improvements along 17th Street SE, from the point of termination of the
Phase I project at 17th St SE/K Street SE, westerly along 17th Street SE, to the A Street SE
Infiltration Pond. From this point west, approximately 3,100 LF of larger diameter pipe will
replace the existing lines in 17th St. SE. Existing pipe flows at J St. SE and B St. SE will re-
routed to the 17th Street SE drainage system. This project also includes deepening the
existing 17th and A Street SE infiltration pond to provide additional storm water storage.
City Staff has selected KPG, Inc. to provide Engineering Services for the project and the
anticipated consultant contract for this agreement is $265,000.
A project budget contingency of $0.00 remains in the 432 Storm Drainage Utility Fund for
2013.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 19, 2013 Item Number:CA.I
AUBURN * MORE THAN YOU IMAGINEDCA.I Page 76 of 88
CP1202– AUBURN WAY SOUTH FLOODING IMP. - PHASE II PROJECT
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 1 OF 2
CP1202– Auburn Way South Flooding Imp. - Phase II Project
City of Auburn
Scope for Design Services - Summary
This Scope of Work is for the Auburn Way South Flooding Imp. - Phase II Project. This scope includes
survey and base mapping, preliminary engineering, preliminary geotechnical investigations,
environmental documentation and permitting, and final design (including plans, specifications, and
estimates). The scope also contains optional services for bidding assistance, construction support, and
record drawing preparation.
Project Description
The City’s Auburn Way South Flooding Imp. - Phase II project will design and construct storm water
drainage improvements along 17th Street SE, from the point of termination of the Phase I project at 17th
St SE/K Street SE, westerly along 17th Street SE, to the A Street SE Infiltration Pond. At the intersection
of K St SE/17th St. SE, a new flow control structure will be installed to maintain the current flow to K St.
SE. From this point west, approximately 3,100 LF of larger diameter pipe will replace the existing lines
in 17th St. SE. The existing pipes along 17th St. SE at the intersections of J St. SE and B St. SE will be
plugged, diverting all flows west and away from their current connection to the AWS drainage system.
This project also includes deepening the existing 17th and A Street SE infiltration pond to provide
additional storm water storage.
Project Management
This task will be continuous throughout the project duration, which is assumed to be 12 months. It will
include the work necessary to set up and plan the entire project and establish project-specific
procedures, including communication, overall project coordination with the City and project team, and
project closeout.
Survey and Mapping
This task involves field surveying along 17th Street SE from K Street SE through the intersection of A
Street SE, and at the existing A Street SE Infiltration Pond; side street topography will extend to +/- 10’
beyond the curb returns. Collecting of existing topographic features and producing a project basemap
and Digital Terrain Model (DTM) to be used in design.
Geotechnical Engineering
Geotechnical services will support design and construction of the new storm drain utility along 17th
Street SE, provide geotechnical design recommendations for deepening of the existing
detention/infiltration pond, and provide a recommended long-term infiltration rate for the pond.
CA.I Page 77 of 88
CP1202– AUBURN WAY SOUTH FLOODING IMP. - PHASE II PROJECT
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 2 OF 2
Permitting Support
The Consultant shall provide support necessary to complete the three required permitting documents.
These include a State Environmental Policy Act (SEPA) checklist, a Notice of Intent (NOI) for coverage
under the Construction Stormwater General Permit and a Stormwater Pollution Prevention Pan
(SWPPP).
Contract Documents and Cost Estimates
This final design task progresses the design from 30% level to preparing the 70% contract drawings for
review, the 95% contract drawings for review, a 99% check set of the contract drawings and 100% (bid
ready) contract drawings. Technical and general specifications will be developed based on the
WSDOT/APWA 2014 Standard Specifications and the City’s standard special provisions for the contract
documents as applicable to the project design. An engineer’s opinion of cost estimate for the project
will be prepared at the 30%, 70%, 95%, 99% and final levels of completion.
Total Consultant Agreement (not to exceed) = $265,000
Optional Services
This work has not been estimated as part of the current agreement and would require an amendment
to the contract:
Right of Way Research – The Consultant may provide right of way and easement research and/or
acquisition, as requested by the City
Bidding Phase Services – The Consultant may provide the following services as requested by the City:
• Providing written responses to questions during bidding.
• Preparation of Addenda documents if required
Construction Support Services – The Consultant may support City staff during the construction phase
of the project, as requested by the City.
Preparation of Record Drawings – Upon completion of the construction phase of the project,
Consultant may prepare record drawings for the project.
CA.I Page 78 of 88
H:\PROJ\CP1202-AWS Flooding Improvements\Budget\AWS Budget Status.xls1 of 1
Project No: CP1202Project Title:
Project Manager: Robert Lee
Initiation/Consultant Agreement
Initiation Date: _________ Permision to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20132014 Future Years Total
432 Fund - Storm 01,638,000001,638,000
Total 01,638,000001,638,000
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
Auburn Way South Flooding Imp. - Ph II
Date: August 13, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Activity Prior Years 20132014 Future Years Total
Design Engineering - City Costs 35,000035,000
Design Engineering - Consultant Costs 265,0000265,000
Construction Estimate 1,110,00001,110,000
Project Contingency (15%)166,5000166,500
Construction Engineering - City Costs 36,500036,500
Construction Engineering - Consultant Costs25,000025,000
Total 01,638,000001,638,000
Prior Years 20132014 Future Years Total
*432 Funds Budgeted ( )0(1,638,000)00(1,638,000)
432 Funds Needed 01,638,000001,638,000
*432 Fund Project Contingency ( )00000
432 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
432 Storm Budget Status
Estimated Cost (Funds Needed)
CA.I Page 79 of 88
CP1202 - AWS Flooding - Ph 2
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
1/11/2013
CA.I Page 80 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4979
Date:
July 31, 2013
Department:
Public Works
Attachments:
Resolution No. 4979 with exhibit
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4979.
Background Summary:
The purpose of this Resolution is for the City Council to modify the 2014-2019
Transportation Improvement Program, to add one new project and modify one existing
project for which the City is pursuing grant funding.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:August 19, 2013 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 81 of 88
RESOLUTION NO. 4 9 7 9
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
THE 20142019 SIX-YEAR TRANSPORTATION
IMPROVEMENT PROGRAM OF THE CITY OF
AUBURN PURSUANTTORCW CHAPTER 35.77
WHEREAS, the City is required to include projects on the 20142019
Transportation Improvement Program (TIP) in order to be eligible to apply for
grant funds from the Washington State Transportation Improvement Board;and
WHEREAS, pursuant to RCW '35.77.010, a public hearing to consider
amending the 2014-2019 Transportation Improvement Program for the City of
Aubum was held on August 19, 2013 at the hour of 7:30 p.m. in the Council
Chambers of the Aubum City Hall, pursuant to notice published in the legal
newspaper of the City of Aubum on August 9, 2013; and
WHEREAS, said amendment to the 2014-2019 Transportation
Improvement Program of the City of Aubum was approved by the City Council
by motion duly made and carried in said hearing.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. There is attached hereto arid denominated as Exhibit "A" and
the tertns of which are incorporated herewith by reference as though fully set
forth, a designation of the streets within the corporate limits of the City ofi
Resolution No. 4979
July 30, 2013
Page 1 of 3
RES.A Page 82 of 88
Aubum to be improved in the mannec therein set forth during the year set for
the improvemerrt of such street or streets.
Section 2. That the City Engineer of the City of Auburn is hereby
directed to forward a certified copy of this Resolution to the Washington State
Department of Transportation for filing not more than thirty (30) days after the
adoption of this Resolution.
Section 3. That the Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directions of
this legislation.
Section 4. That this Resolution_stiall take effect and be in full force upon
passage and signatures hereon.
DATED this_day of August, 2013
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APP V AS TO FO
ie . ` , ' A or
Resolution No. 4979
July.30, 2013
Page 2 of 3
RES.A Page 83 of 88
Exhibit A
ARTERIAL STREET FUND(102) CaD I Facllitles P n
Siz Year CapMel Faallltiea Pkn,20142018 Speeial Revenue FunO
Project Tltle: 3 772nd/277th St Corridor Capaeiry 8 Non-MotoNzeA Trail Improver TIP# 8
ProJect No: t222a0
Rnject Type: Capeciry
ProJect.Meneger: Ryan Vondrak LOS Corridor ID#15
Daserlptlon:
This proJacl indudes preliminary enginamirig,tlesign,right ot way ecqulaltlon antl corretruQfon a(major widening on S 2771h
SVeet,IncWdinBt e eGditlon of thiee lerrea,ane westbow d end lwo eastbound,a Clasal trall,antl storm ImprovemeMS..
The prdJect extends from Aubum WayNOrlh M L Streel NE,epproximetety 0.9 mllea.
Prograss Summary:
Staft Is coortlinatlng wtth ttie Cily of Kent ami Iang CouMy to complete annexaUOn of.ttre roaW+ay inlo the CNy of Aubum.
RabeRaon Propertles Group Ispartidpatlng In thls projact antl Is dadfcatlng ell necessary roadway froMege ta Ma Ctty.
ConsulteM design aterted In 2013,ROW la ezpeeted to be completed In 2014 anA construction In 2015.
Futu e ImpaR on OperffiIng BuAget
The annual maintanance costa far Mis proJect is estimeted to ba 327,250.
Bueges: tma rruneewi xms mt eudan
ewgoe 6,cp.nanur.. 9ude e.anu
AtluPtaO ButlpN
BudpetAmentlrtrorrts
AOW feC8uC9e1
Ac11Vity:
Pmiousvn) '2017YE 2014YwE N 7otalPm}ct
Fwitll 8ourco: P Im.0oY07i Ectlmab 20118uU t 30168ud tho tToul Cmt
Umea6kfatl SCeef Reronue 4, 2 . 380,12 2.700 8`
GIBnk FeC.SMb,l.oCeq 833,t00 170,300 t.000,WO 1,009,100 3.OIX1.00
TrMkImpCFeea 387.800 381,800
ONeflDSVebP rt Fu s)• 1.300 000 1.000.000 2.300.000
Ofher
TotelFunalnp8ou ew: 24,lTS 1,277.726 1,QS,000 6,687,800 1,N1,OW 8,392,860
Capihl ErWnAlWns:
pjyp 24.825 7.27.225 157.WU 1.391.OW 7.387.050
RlpMtolWey 1 320 OOU 7 JZ0 000. tr'.000
Conabu 0'on 6 8B1 800 6 587 B00
ToWExpsnEllum: 21,l36 t,T13,ZT6 1,47J,000 6,607,l00 2,711,060 O,IB3,CE0
Foreeasted ProJeet CoaC
Total Expentlttum
201! R017: M78 7019 IIOt430fY1 : 30tY
FunOUq Soumwr.
Unma6trfa0S6eetRevenue 2.700'
Gienta(FeO.State.LOw 170,00.
TnIMCImP Feea 581.800.
OCar(DemkpmenfFUMa1' T.300.W0.
ONer
TotalFUntllnO: 7.061,E00 "
C pinl ExP mlMuns:
t57.000o,yo„
wanrorwar 3zo,noo
Conaductlon 4 S81 BW
rom iwnaiwn.: v oa eoo
G sMa/ONaSw ces:
Resolutlon No.4979
July 30,2073
Page 1 of 2
RES.A Page 84 of 88
Exhibit A
ARTERIAL STREET FUND(102) Capifal Faellltlea Plan
SIx Yedr CapMalFacilitlea Plan,20142019 Speeial.ReJenua Fund
ProJect Title: S71h St SE&A St SE TrafflrSignal Safety Improvement T7P# 88
PmjecbN¢. cpxx ac
ProjeC Type: Intersection Improvemant,Nontapacky
Project Maneger: TBD LOS Corridor IDk 10
Description:
This projed consists of the design,rigM of wey acquisition and ponsW clion of a new traffic signal at 37th St SE 8 A St SE
Progress Summary:
Future Impaet on Operatlng Budget
The annuel maiMenance cost for this project is eatimeted ta be$500.
Budget 3019 VTD Actual xo7s 20U Buapn
Bu et. Expentltturea Butlp t Balanes
qyupfetl g ppef
Butlpet AmerMmenh
AtljuafedBudpef
Aetivlty:.
PrevloueYre) 1017VE T074VwrEntl TotalProjacY
FunClnp Sowcp: PAOfto Y017.Esllmab 2014 Butl t M78 Butl Pm Tohl Cwt
Unresblctetl Shaet Revenue 1 ,
G/anfs(Fetl.SfB1B,LOCeIJ 121.400 440,000 121,400 667.4W
REETY
TreRklmMdFees
OMer 752 500 752 500
Total Funding Somea: 178,00 W7,600 178,/00 813,BOD
GPHaI E:PsnAlWroa:
Deslpn 110.000 110.000 110,000
R1phtWWaY 88 400 00 88 400
CarsWCtlon 837 500 837 500
Total Expentll0um: 178,400 837,60D 178,400 819,800
Foreeasted Projeef Cost
Tohl ExPm altu'es
R018 1017 3C18 2078 Y0142078 ntl Y019
FuntllnB Soumm:
UnlssMCfetl Sfroet Rovenua 1 W.000
Grentr(Fetl,Stefe.loCel) 5b1.400
REET2
TraMC/mpnctFees
Otlar 132.SU0
Total FunEinB Sourus: 870.900
Caplbl ExpentllWm:
DeslCn it0,000
R/pMWWey 88.400
Conslruc(fon 837500
TofelExpsnWWrw: 077,9W
Grema/qher Sourcas:. Other FunES ere Funtl 10.5 Arteriel Preaervellan Funtle
Resolu8on No.4979
July 30,2013
Page 2 of 2
RES.A Page 85 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4980
Date:
August 12, 2013
Department:
Public Works
Attachments:
Resolution No. 4980
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4980.
Background Summary:
The US Department of Homeland Security (DHS) makes available Emergency
Management Performance Grants (EMPG) to local jurisdictions specifically to enhance
their emergency management programs. The City of Auburn was allocated funds based
on the current emergency management budget. These funds can be used exclusively
for emergency management activities and only for items and activities which were not
previously budgeted for. Funds will be used to conduct planning activities and provide
public education activities and supplies.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Dowdy
Meeting Date:August 19, 2013 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 86 of 88
RESOLUTION NO. 4 9 8 0
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, FORMALLY
ACCEPTING A GRANT FROM THE WASHINGTON
STATE MILITARY DEPARTMENT ]N THE AMOUNT
OF FIFTY EIGHT THOUSAND FOUR HUNDRED
THIRTEEN DOLLARS AND NO CENTS ($58,413.00)
FROM THE UNITED STATES 'DEPARTMENT OF
HOMELAND SECURITY EMERGENCY
MANAGEMENT PERFORMANCE GRANT
PROGRAM, AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE THE NECESSARY
AGREEMENTS TO ACCEPT SAID FUNDS
WHEREAS, the City created and maintains an active Emergency
Management Program; and
WHEREAS, the United States Department of Homeland Security makes
available Emergency Management Pertormance Grant monies to local
emergency management programs;and
WHEREAS, the Washington State Military Department, Emergency
Management Division has approved a grant of those monies to the City of
Aubum Emergency Management program.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Purpose. The City Council of the City of Aubum does
hereby accept the Washington State Military Department, Emergency
Management Division offer of a grant in the amount of Fifty Eight Thousand
Four Hundred Thirteen Dollars and no cents ($58,413.00) as fhe City's
aliotmerrt of annual Emergency Management Performance Grant monies.
Resolution No. 4980
July 31, 2013
Page 1 of 2RES.B Page 87 of 88
Section 2. Implementation. The Mayorof the City of Aubum is hereby
authorized to implement such administrative procedures as may be necessary
to carry out the directions of this resolution.
Section 3. Effective Date. This Resolution shall take effect and be in
full force upon passage and signatures hereon.
DATED AND SIGNED THIS DAY OF AUGUST, 2013.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APPR D AS TO FORM:
Daniel B. Hei ,
City Attomey
Resolutlon No.4980
July 31,2013
Page 2 of 2RES.B Page 88 of 88