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Home My WebLink About07-08-2013 x Planning and Community ��TMpF � Development July 8, 2013 - 5:00 PM ' wnstttNCTON' Annex Conference Room 2 MINUTES L CALL TO ORDER Chair Nancy Backus called the meeting to order at 5:01 p.m. in Annex Conference Room 2 located on the second floor of One Main Professional Plaza, One East Main Street, i4uburn, Washington. A. Roll Call Chair Nancy Backus, Councilmember Qsborne (sitting in for Vice- Chair Holman), and Member Largo Wales were present. Vice-Chair Holman is excused. Also present were Interim Planning and Development Director Jeff Tate, Planning Manager Elizabeth Ghamberlain, Project Engineer Ryan Vondrak, Traffic Engineer James Webb, and Planning and Development Secretary Tina Kriss. Members of the audience present: Scot Pondelick, Planning Commissioner Yolanda Trout; Jean Lix, Russ Campbell, Susan Weihe, Hank Galmish, and Robert Whale of the Auburn Reporter. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II, CONSENT AGENDA A. Approval of Minutes - June 24, 2013 (Tate) Member Wales moved to approved the June 24, 2013 meeting minutes as written, Chair Backus concurred. Motion carried unanimously: 2-0 III. ACTION A. Public Works,Project No. CP0616 ,,(Vondrak) ' Approve'Final Pay Estimate�'No: 3 to Contract No. 12-21 in the Amount of$0.00 and Accept Construation.of Project No. CP0616 Downtowrr Pedestrian Kiosks. . ' _ . . Page 1 of 5 Project Engineer Ryan Vondrak provided a briefing of Public Works Project No. CP0616. The Downtown Pedestriam Kiosks project constructed 3 kiosks at 1) W Main Street and fhe Jnterurban Trail, 2) 1 st ST SW and S Division Street, and 3) The Transit Center. Construction was consistent with the budget. Committee and staff reviewed the locations and costs of the kiosks. The Committee discussed the design, expense and locations of additional kiosks. Councilmember Osborne moved and Member Wales seconded to recommend City Council approve Final Pay Estimate No. 3 to Contract No. 12-21, Project No. CPU616, Downtown Pedestrian Kiosks. Motion carried unanimously. 3-0 B. Resolution No. 4965 - The OuUet Collection Street Name Change (Tate) • Planning Manager Elizabeth Ghamberlain provided a brief background on Resolution No. 4965. As part of the re6randing of the Supermall to the Outle# Collection Glimcher has requested renaming the private street name from "Supermall" to "Outlet Collection". Member Wales moved and Councilmember Osbome seconded to to recommend City Council adopt Resolution No. 4965. Motion carried unanimously. 3-0 IV. DISCUSSION ITEMS � '. � A. Transportation Impact Fees (Webb)_ Traffic Engineer James We6b provided the Committee with staffs recommendations for updating the Transportation Impact Fee (TIP) program. A handout with changes recommended by the Public Works Committee to the Aubum 2013 Draft Transportation Impact Fee Table and Page 19 of the Transportation lmpact Fee Rate Schedule were provided. The Committee and staff reviewed the changes to the traffic impact fee rate schedule and the fee comparisons to other nearby cities. Traffic Engineer Webb explained the updates assist the program in being consistent with the projectsfunding needs identified in the adopted 2014-2019 TIP. Staff will be taking this back to the Public Works Committee for aetion on July 15, 2013 antJ forward to Council the same evening if the Committee is supportive of the updates. B. Proposed Amendment to Auburn City Code Title 18 (Chamberlain) Page 2 of 5 Planning Manager Elizabeth Chamberlain provided the Committee with background information regarding the proposed amendment to Auburn City Code (ACC) Title 18. After meeting with the Planning and Community Development Committee (PCDC) on June 24,2013 regarding an amendment to the definition of"family" in Auburn City Code Title 18, Committee expressed a concern in making any changes to the definition of "family" and requested staff look at alternatives, possibly removing the definition of"family" altogether. The Committee and staff reviewed and discussed several options in the approach to address studenUrental housing and boardinghouses within ACC. The Committee agreed that they would not break the project into two phases but that they would immediately begin to review all the code amendments needed to address student/rental housing at one time. Commitfee and staff provided the following action steps: • The Committee is supportive of holding Special PCDC meetings, ifneeded, to address student/rental housing and discuss code and poticy changes. • The Committee is supportive of staff working with the City of Aubum's Legal Department to develop a standardized protocol for the code enforcement of rental housing. As part of the process, code updates may be recommended to establish some additional tools, staff will bring any recommendations forward to the Committee as needed. . The Committee would like staff to discuss updating the Auburn City Business License form to indude student rentals as part of the updates. • The Committee would like to discuss the option of limiting the number of people in a rental houses based on the square footage of the rental. • The Committee would like to discuss the option of eliminating a business license if the owner is non-compliant with ACC regarding rental housing regulations. . The Committee recommends that staff develop a program task list for future discussions on studenUrental housing. Chair Backus invited the audience members wishing to speak on this topic to come forward. Hang Galmish, 12443 SE 318th Way, Auburn. Mr. Galmish thanked':the Committee for taking,the studenUrental housing issues seriously: He emphasized that in addition to respecting students it is important to respect the property owners home values Page 3 of5 and quality of life. The cost of having student rental housing has weighed heavily on the homeowners, the property value and quality of life have diminished. Russ Campbell, 31606 126th Ave SE, Aubum. Mr. Campbell stated in August of 2010 he came to the City to complain about student/rental housing safety issues. He emphasized that if the issues can not be resolved by August or September of 2013, the City should continue to resolve the issue rather than waiting another year. Mr. Campbell stated he metwith Cyndi Rapier of GRCC and she stated that the college is no longer promoting, advertising, or recommending students use the homeshare program. If the program is continuing it is likelythrough priVate individuals. The Committee emphasized that the intent is not to precfude someone from generating revenue in a �ental home as long as the rental home is in compliance with AGC in an appropriate way. Jean Lix, 31606 126th Ave SE, Aubum. Ms. Lix stated that she has'lived in her Lea Hill home since 1983 as a single parent. She thoughtthe purchase of a single-family home near a community college would be beneficial. She now believes there at least 10 student rental homes in phase one and two of her sub- division. Ms. Lix believes the neighborhood has changed and been highly impacted. She belieVes the economic benefits drive the student rentals and that code enforcement of the single-family homes needs to be increased. Susan Weihe, 11849 SE 323rd PL, Auburn. Ms. Weihe stated she has liyed in her home for over 36 years. Her property abuts a GRCC greenbeft and is next to a rental that seems like a dorm. The greenbelt is now opened for students to go to and from the college causing a steady stream oftraffia She made a call to GRCC security regarding the,issues, they did not make a site visit. On Ms. Weihe's behalf Mr: Garripbell called security and_ 6iought them on site to address the problem. In addition to daylight•activity there is a steady stream in the evening 7 days per week, with all ages (individuals she does not believe are sfudents). Ms. Weihe stated "education is the great equalizer" but the quality of life to the neighborhood is being impacted and the property values are lower. Ms. Weihe emphasized if GRCGis bringing students to the neighborhood the college should have a plan in place to be responsible for the students without an impact to the community. C. Director's Report (Tate) Interim Planning and Development Director Jeff Tate provided handouts with annual mid-point statistics (June 30 for the years 2000 - Page 4 of 5 2013) on single-family residential and commercial permits issued and the construction valuation of those permits. The City will be conducting an inventory of land to be developed within the City to determine future development Committee and staff discussed the City's development activity. D. PCDC Status Matrix (Tate) There were no changes or additions to the matrix. V. ADJOURNMENT There being no further business to come before the Planning and Community development Committee, the meeting was adjoumed at 6:35 p.m. DATED THIS da ""D� day of � , 2013. O� Nancy Bac u Chair Tina Kriss - PI nning ecretary Page 5 of b