HomeMy WebLinkAbout08-28-2013 8-28-2013 Les Gove Community Campus Committee Agenda Packet
Les Gove Community Campus
August 28, 2013 - 5:00 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Minutes - July 24, 2013* (Welch)
III.DISCUSSION ITEMS
A. Action Tracking Matrix* (Welch)
Committee to review a draft Action Track Matrix.
B. Community Center Business Plan Draft* (Faber/Coleman)
A short "business plan", about 10 pages, that re-formats and significantly expands
the details of the operating cost information from the June 2013 Council workshop
presentation, and also adds text about the types of activities and marketing
approaches that will be used (see pages 11 and 18 from the Council workshop
PowerPoint).
C. Flag Pavilion Proposal* (Wagner)
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 13
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes - July 24, 2013
Date:
August 20, 2013
Department:
Planning and Development
Attachments:
July 24, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Les Gove Community Campus Committee to approve the minutes from the July 24,
2013 Les Gove Community Campus meeting as written.
Background Summary:
Reviewed by Council Committees:
Other: Planning, Councilmember Wagner
Councilmember:Wagner Staff:Welch
Meeting Date:August 28, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 13
Les Gove Community Campus
July 24, 2013 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Rich Wagner called the meeting to order at 5:22 p.m. in Annex
Conference Room 2 located on the second floor of the One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Rich Wagner, Vice-Chair Largo Wales, and Member Wayne
Osborne were present.
Staff members present were Mayor Pete Lewis, Advisor to the Mayor
Michael Hursh; Planning and Development Interim Director Jeff Tate;
Finance Director Shelley Coleman, and Planning Secretary Tina Kriss.
Members of the public present were Scot Pondelick and Thomas
Sauers.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - May 22, 2013 (Tate)
Vice-Chair Wales moved and Member Osborne seconded to approve
the May 22, 2013 minutes as written.
Motion carried unanimously. 3-0
The Special City Council Meeting minutes from the meeting held June
10, 2013 at the Park, Arts & Recreation Administration Building
regarding the Auburn Community Center at Les Gove Community
Campus will be approved at the August 5, 2013 City Council meeting.
III. DISCUSSION ITEMS
A. Follow up on June 10, 2013 Council Workshop (Wagner)
Page 1 of 4
CA.A Page 3 of 13
Chair Wagner opened the follow-up discussion from the June 10,
2013 Special City Council meeting at the Parks, Arts & Recreation
Administration Building pointing out that there were Councilmembers
at the meeting still interested in reviewing financing ideas leading the
Committee to believe the Auburn Community Center project has
merit.
Committee discussed how best to assist Councilmembers in
understanding the overall financial plan. Committee concurred that
providing a brief (perhaps 10 page) business plan for the Les Gove
Community Center may be helpful. The business plan should include
the activities the center will provide, rate charges for activities and
rentals, the annual facility costs of operations, and the capital project
cost. Mayor Lewis requested the Finance and Parks, Arts and
Recreation Departments provide the draft business plan by the next
meeting, August 28, 2013.
Finance Director Coleman stated she would work with Director Faber
to obtain the information to formulate a business plan.
The Committee agreed to have Finance Director Coleman prepare a
draft ordinance for review at the next meeting. The proposed
ordinance would allow the Committee to review the annual year-end
budget amendment to determine if there is any funding available for
the Community Center. The Committee also agreed to include,within
the proposed ordinance, the ability for the Committee and the
Council to review the details of any City-owned property sale to see if
there are one-time funding opportunities.
The Committee discussed the May, 2005 city-wide survey
and concurred they would not request a Parks, Arts and Recration
item specific survey regarding the Community Center, but they would
request that questions be included in the next city-wide survey.
B. Implications of a $3,000,000.00 State Grant (Wagner)
Chair Wagner opened the discussion by asking for clarification
on state funds the City would receive for the Les Gove Community
Center. In answer to the question, Mayor Lewis stated the money is
not grant funds but reimbursable funds appropriated from the State
Capital Budget. The City of Auburn would receive $3,000,000.00 from
the State Capital Budget for a 20,100 square foot Community and
Event Center to be constructed in Les Gove Park. Senator Joe Fain
made the Capital Budget appropriation request for the City. The City
has two years to use the funds as long has the project is moving
forward. Committee concurred that it would be beneficial to make sure
the Auburn Reporter has a press release. Mayor Lewis stated Senator
Joe Fain’s office will also have a press release.
Page 2 of 4
CA.A Page 4 of 13
Committee discussed other potential funding opportunities and agreed
to continue to review funding opportunities as they become available.
C. 2013 - 2014 Committee Work Plan (Wagner)
The Committee discussed a 2013-2014 Committee Work Plan (e.g.,
neighborhood meetings, Auburn Community Center building schedule,
campus events list, City website updates, and a need for an action-
tracking matrix).
The Committee and staff discussed holding public outreach meetings
for the Les Gove Community Campus. The Committee agreed to hold
three meetings late this year or early next year with the following
groups:
*The immediate neighborhood
*The larger neighborhood; and
*The entire City
Committee and staff held a discussion on the current Les Gove
Community Campus activities. Committee agreed they would like to
hold parks, arts and recreation activities before the end of summer
using, and potentially closing, Deals Way at the campus. Committee
asked staff to discuss this with Director Faber and move it through the
appropriate committees. The King County Library also needs to be
informed of any future road closure and events.
Chair Wagner asked the Committee if they wanted a 2013-2014
Committee Work Plan. Committee concurred a matrix would be
beneficial. Chair Wagner will prepare a matrix by the next meeting to
include, but not limited to:
*Potential closure of Deals Way for parks, arts and recreation
activities.
*A Ordinance brought forth by Finance Department to review the
annual year-end budget and details of any City property sales for
surplus funding.
*Outreach meetings next year for the Les Gove Community Campus.
In answer to the question if we will be receiving any funding from the
Section 108 Loan Guarantee Community Development Block Grant
(CBDG) program, Advisor to the Mayor Hursh stated "funding may still
be available for the One-Stop Center through the City's ability to
secure a HUD section 108 loan based on its annual allocation of
Page 3 of 4
CA.A Page 5 of 13
CDBG funding.” The Community Center project would not be eligible
for a Section 108 loan because the City’s percentage of low to
moderate income has fallen below the threshold established by HUD
for a community-wide benefit since the loan application was originally
submitted several years ago* .
IV. ADJOURNMENT
There being no further business to come before the Committee, the
meeting was adjourned at 6:19 p.m.
APPROVED THIS _______ day of __________________, 2013.
__________________________________
Rich Wagner, Chair
__________________________________
Tina Kriss, Planning Secretary
Page 4 of 4
CA.A Page 6 of 13
AGENDA BILL APPROVAL FORM
Agenda Subject:
Action Tracking Matrix
Date:
August 20, 2013
Department:
Planning and Development
Attachments:
LGCC Draft Matrix
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached matrix.
Reviewed by Council Committees:
Other: Planning
Councilmember:Wagner Staff:Welch
Meeting Date:August 28, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 7 of 13
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DI.A Page 8 of 13
AGENDA BILL APPROVAL FORM
Agenda Subject:
Community Center Business Plan Draft
Date:
August 22, 2013
Department:
Planning and Development
Attachments:
LGCC Events and Activities, Council
Workshop Pg. 11
LGCC Operating Costs, Council
Workshop Pg. 18
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attachments.
Reviewed by Council Committees:
Councilmember:Wagner Staff:Faber/Coleman
Meeting Date:August 28, 2013 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 9 of 13
CATERING
KITCHEN
3-BAYMULTI-
PURPOSE
COMMUNITY
ROOM
(dividablespace)
CommunityEvents,e.g.
informationalmeetings,ethnic
gatherings,performances
WeddingReceptions
BirthdaysandYouthEvents
PartiesandRentals
Meetings,corporateevents
TradeShows
SpecialEvents,e.g.Veteran’sactivities
page11of24councilpresent2013.ppt6/7/132:10pmRichWagner
DI.B Page 10 of 13
OperatingCost
NDC&ParksDept.ConsolidatedEstimate
page18of24
RecreationPrograms$45,000
ContractServices/Rentals$55,000
TOTALINCOME$100,000
Salaries/Benefits$47,750
Supplies$51,200
Maintenance$133,000
Miscellaneous$25,000
TOTALEXPENSES$256,950
AnnualNetOperatingCost$156,950
PerCapitaCostPerYear$2.15
councilpresent2013.ppt6/7/132:10pmRichWagner
DI.B Page 11 of 13
AGENDA BILL APPROVAL FORM
Agenda Subject:
Flag Pavilion Proposal
Date:
August 22, 2013
Department:
Planning and Development
Attachments:
Community Center Flag Proposal
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
Reviewed by Council Committees:
Councilmember:Wagner Staff:Wagner
Meeting Date:August 28, 2013 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 12 of 13
AProposedFlagPaviliononthePatiooftheNewCommunityCenter
tobelocatedattheLesGoveCommunityCampus
TheCommunityCenter’sprimarypurposeistohelpuniteAuburn’sdiversepopulation
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Korea(South)
MarshallIslands
Mexico
Netherlands
NewZealand
Norway
Philippines
Russia
Spain
Sweden
Ukraine
Vietnam
32SuggestedFlagsEachflagpolewouldhaveakioskatits
basewithinformationaboutthecountry
suchashistory,people,allianceswiththe
US,heroicrecognition,geographyand
culturalaspects.Thekioskmightinclude
video,artifactsandart.
Kioskcontentwouldbecreatedand
controlledbytheCityinconsultationwith
arepresentativegroupofthecountry.
Flagswouldbelightedsotheycouldbe
displayed24/7.
Multiplesecuritycamerasandpatrols
woulddiscouragevandalism.
Grace
Community
Church
FlagPavilion
CommunityCenter
LesGove
CommunityCampus
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