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canoF_ `-��`* Municipal Services Committee
August 12, 2013 - 3:30 PM
WASHINGTON City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 West Main Street, Auburn, lNA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne,
Member John Partridge.
Staff present: Chiefiof Polise Bob Lee, City Attorney Dan Heid,
Financial Services Manager Rhonda Ewing, Emergency
Preparedness Manager Sarah Miller and Police Secretary/Scribe
Terry Mendoza. Others present: Aubum Reporter representative
Robert Whale.
B, Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. July 22, 2013 Minutes
Vice Chair Wayne Osbome moved to accept the Minutes as
presented. Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. RESOLUTIONS
A. Resolution No. 4980 (Miller)
A Resolution of the City Council of the City of Aubum, Washington,
formally accepting a Grant from the Washington State Military
Department in the amount of FifEy Eigh# Thousand Four Hundred
Thirteen Dollars ($5.8,413.00) from the United States Department of
Homeland Securiry Eme�gency Management Performance Grant
Program and authocizing the Mayor and City Clerk to execute the
necessary agreements to accept said funds. Emergency
Preparedness Manager, Sarah M'iller, briefed the Committee on the
Resolution. These funds will be used exclusively for emergency
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management activities and only for items and activities which were not
previously budgeted for. Funds will be used to conduct planning
activities, provide pu6lic education acfivities and supplies, and to fiire
one temporary staff person to focus on public education. Committee
discussion followed.
Vice Chair Osbome moVed to forward Resolution No. 4980 to full
Council for consideration. Member Partridge seconded. Chair Peloza
concurred.
MOTION PASSED: 3-0
IV. DISCUSSION ITEMS
A. AVHS Board Review (Coleman)
Rhonda Ewing, Financial Planning Manager, was in.attendance on
behalf of Finance Director Shelley Coleman. The information
provided included charts and graphs summarizing the month of July
and year-to-date incoming and outgoing animal statistics, along with
the Aubum Valley Humane Society (AVHS) organizational chart.
Through May 2013 tofal revenues were $218,460.00 compared to
$134,370.00 of expenses. A noteworthy item was the hiring of the
AVHS.Medical Director: Dr. Purvis, DVM. Committee discussion
followed
B. Au6um Police Department 1Norkload Analysis (Lee)
Bob Lee, Chief of Police, reported on the Aubum Police Department's
(APD) Workload Analysis for 2012. This report has been in existence
since 1996 and is utilized by APD's administrative staff to analyze
trends and provide guidance forplanning police services into the I
future. The historical information from Prior years was used to assist
in predicting the future workload and g�owth trends. This type of
information is vital in providing professional policing to our community
4hat allows our citizens fo be safe and enjoy a quality of I'ife. Chief Lee
reviewed each chart with the Committee. Chair Peloza
requested informafion to be provided at the next meeting on the
costs/inve,stment for the �rst year of an entry-level police officer to
include all equipment assigned, costs for fhe Basic Law Enforcement
Academy and costs related to field training. Committee discussion
followed.
C. Project Matrix
The following changes were made to the Project Matrix:
Item 21 P: Review date updated to 9/23/13.
Item 51: This item is completed and removed from the matrix.
Item 61: Review date updated to 10/28/13. Status updated to
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reflect fhis item as a quarterly report.
Item 81: This item was added. Description: Street Sweeping
Schedule. Lead: Randy Bailey. Review date: 11/12/13.
V. ADJOURNMENT
The meeting was adjoumed at 4:36 p:m. The next regular meeting is
scheduled for Monday, August 26, 2013 at 3:30 p.m. in the City Hall
Conference Room 3, City Hall, 25 West Main Street, Aubum, WA.
Si ned this ��v� day of August, 2013.
Bill Peloza, hair Terry M oza, Poli ecretary/Scribe
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