HomeMy WebLinkAbout07-24-2013 cmroF. "` * Les Gove Community Campus
July 24, 2013 - 5:00 PM
' Annex Conference Room 2
wnsH i wcTON: MINUTES
I. CALL TO ORDER
Chair Rich Wagner called the meeting to order at 5:22 p.m. in Mnex
Conference Room 2 located on the second floor of the One Main
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Professional Plaza, One East Main Street, Aubum, Washington.
A. Roll Call
ChairRich Wagner, Vice-Chair Largo Wales, and Member Wayne
Osbome were presenf.
Staff members present were Mayor Pete Lewis, Advisor to the Mayor
Michael Hursh; Pianning and Development Interim Director Jeff Tate;
Finance Director Shelley Coleman, and Planning Secretary Tina Kriss.
Members of the public present were Scot Pondelick and Thomas
Sauers.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - May 22, 2013 (Tate)
�ce-Chair Wales moved and Member Osbome seconded to approve
the May 22, 2013 minutes as written.
Motion carried unanimously. 3-0
The Special City Council Meeting minutes from the meeting held June
10, 2013 at the Park, Arts & Recreation Administration Building
regarding the Aubum Community Center at Les Gove Community
Campus will be approved at the August 5, 2013 City Council meeting.
ill. DISCUSSION ITEMS �: ,
A. Follow up on June 10, 201_3 Council Workshop (Wagner)
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Chair Wagner opened the follow-up discussion from the June 10,
2013 Special City Council meeting at the Parks, Arts & Recreation
Administration Building pointing out that there were Councilmembers
at the meeting still interested in reviewing financing ideas leading the
Committee to believe the Aubum Community Center project has
merit.
Committee discussed how best to assist Councilmembers in
understanding the overall financial plan. Committee concurred that
providing a brief (perhaps 10 page) business plan for the Les Gove
Communiry Center may be helpful. The business plan should include
the activities the center will provide, rate charges for activities and
rentals, the annual facility costs of operations, and the capital project
cost. Mayor Lewis requested the Finance and Parks, Arts and
Recreation Departments provide the draft business plan bythe next
meeting, August 28, 2013.
Finance Director Coleman stated she would work with Director Faber
to obtain the information to formulate a business plan.
The Committee agreed to have Finance Director Coleman prepare a
draft ordinance for review at the next meeting. The proposed
ordinance would allow the Committee to review the annual year-end
budge# amendment to determine if there is any funding available for
the Community Center. The Committee also agreed to include,within
the proposed ordinance, the ability for the Committee and the
Council to review the details of any City-owned property sale to see if
there are one-time funding opportunities.
The Committee discussed the May, 2005 city-wide survey
and concurred they would not requesf a Parks, Arts and Recration
item specific survey regarding the Community Center, but they would
request that questions be included in the next city-wide survey.
B. Implications of a $3,000,000.00 State Grant (Wagner)
Chair Wagner opened the discussion by asking for clarification
on state funds the City would receive for the Les Gove Community
Center. In answer to the question, Mayor Lewis stated the money is
not �rant funds but reimbursable funds appropriated from the State
Capital Budget. The City of Aubum would receive $3,000,00O.00from
the State Capital Budget for a 20,100 square foot Community and
Event Center to be constructed in Les Gove Park. SenatorJoe Fain
made the Capital Budget appropriation request for fhe City. The City
has iwo years to use the funds as long has the project is moving
forward. Committee concurred that it would be beneficial to make sure.
the Aubum Reporter has a press release. Mayor Lewis stated Senator
Joe Fain's office will also have a press release.
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Committee discussed other potential funding opportunities and agreed
to continue to review funding opportunities as they become available.
C. 2013 - 2014 Committee Work Plan (Wagner)
The Committee discussed a 2013-2014 Committee Work Plan (e.g.,
neighborhood meetin�s, Aubum Community Center building schedule,
campus events list, City website updates, and a need for an action-
tracking matrix).
The Committee and staff discussed holding public outreach meetings
for fhe Les Gove Community Campus. The Committee agreed to hold
three meetings late this year or early next year with the following
groups:
*The immediate neighborhood
'"The larger neighborhood; and
"The entire City
Committee and staff held a discussion on the current Les Gove
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Community Campus activities. Committee agreed theywould like to
hold parks, arts and recreation activities 6efore the end of summer
using, and potentially closing, Deals Wayat the campus. Committee
asked staff to discuss this witli Director Fa.ber and move-it through the
appropriate committees. The King County Library also needs to be
informed of any future road closure and events.
Chair Wagner asked the-Committee ifithey wanted a 2013-2014
Committee Woric Plan. Committee concurred a matrixwould be
beneficial. Chair Wagner will prepare a matrix by the next meeting to
include, but not limited to:
*Potential closure of Deals Way for parks, arts and recreation
activities.
"A Ordinance brought forth by Finance Department to review the
annual year-end budget and details of any City property sales for
surplus funding. �
"'Outreach meetings next year for the Les Gove Community Campus.
In answer to the question if we will be receiving any funding from the
Section 108 Loan Guarantee Community DevelopmentBlock Grant
(CBDG) program, Advisor to the Mayor Hursh.stated "funding may still
be available for the One-Stop Center through the City's a6ility to
secure a HUD section 108.1oan based on its annual allocation of
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CDBG funding." The Community Center project would not be eligible
for a Section 108 loan because the C'ity's percentage ofi low to
moderate income has fallen below the threshold established by HUD
fora community,wide tienefit since:the loan application was originally
submitted several years ago" .
IV. ADJOURNMENT.` ,
There being no furtherbusiness'to come before the Committee,the
meeting was adjoumed at6:19 p.m.
APPROVED THIS ���'"� day of �— , 2013.
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Rich Wagner; hair
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Tina Kriss, 'Pla i g cretary
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