HomeMy WebLinkAbout08-19-2013 * Finance Committee
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August 19, 2013 - 5:30 PM
' ` Annex Conference Room 7
� WASHINGTON MINUTES
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I. CALL TO ORDER
Ch.air John Partridge called the meeting to order at 5:30 p.m. in Annex
Conference Room 1 located on the second floor of the City HaII Annex at
One East Main Street in Autium.
A. Roil Call
Chair John Partridge, Vice Chair Largo Wales, and Member John
Holman were present.
City officials and staff members present: Mayor Petec B. Lewis,
Deputy Mayor Nancy BacKus, CityAttomey Daniel B. Heid, Finance
Director Shelley Coleman, Public Works Director Dennis Dowdy,
Emergency Management Manager Sarah Miller, and Gity Clerk
Danielle Daskam.
Also present was Scof Pondelick.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II: CONSENT AGENDA
A. Minutes ofthe August 5, 2013 Regular Meeting
Member Holman moved and Vice Chair Wales seconded to approve
the August 5,2013minutes.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims voucher numbers 424588 through 424845 in the amount of
$3,893,810.39 and datecl August 19, 2013.
Committee members reviewed claimsand,payroll vouchers and briefly
discussed claims vouchers 424689, 424700, 424752, 424591,
424621, 424642, 424799 and 424841. Finance Director Coleman
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distributed a copy ofithe procurement card summary for Committee
review.
Vice Chair Wales requested that a future agenda include discussion of
the Au6um Avenue Theafer lease.
Vice Chair Wales moved and Member Holman seconded to approve
and forward the claims and payroll vouchers to the full Council for
consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 534009 through 534047 in the amount of
$890,547.11 and electronic deposit transmissions in the amount of
$1,227,540.81 fora grand total of$2,118,087.92 for the period
covering August 1, 2013 to August 14, 2013..
See claims vouchers above for approval of payroll vouchers.
III. DISCUSSION ITEMS
A. June2013 Financial Report (Coleman)
Finance Director Shelley Coleman presented the June 2013 Financial
Report. The General Fund revenues totaled $27.7 million and
exceeded the budget by$1.4 million primarily due to increases in
building permit revenues, sales tax revenues and City utility tax
revenues. General Fund expenditures were below budget by $3.0
million, primarily due to timing of payments.
During the month of June, 460 pet licenses were sold, compared to
466 in 2012. To date, 2,619 licenses haye been sold generating
$77,295 in revenue, compared to 2;991 licenses sold in 2012. In
response to questions regarding levels of pet sales, Director Coleman
responded that the approximate $240,000 annual payment to the
Auburn Valley Humane Society was the amount suggested by the
Aubum area veterinarians to sustain an Auburn animal control and
licensing program. I# is estimated that King County sold
approximately 7,000 licenses in 2012. The 2013 Budget revenue goal
is $96;000..
Director Coleman noted the Sewer Fund ended with a $392,100
operating loss (compared to an operating loss ofi$812,300 the
previous year, excluding Metro). The Golf Course Fund ended the
period with an operating loss of$239,200 compared to an operating
loss of$296,100 for the same period last year and reflects an
improvement in the year-to-dafe rounds played (22,195 compared to
20,089 for the same period last year).
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Mayor Lewis noted the Cemetery sales have slowed and the status of
the fund is being watched closely.
All enterprise funds are under a cost-of-service study.
Finance Director Coleman explained the comparison of 2013 year-to-
date budget versus actuaF is a comparison of the 2013 year-to-date to
a three-year rolling average ofactual budget.
Finance Director Coleman explained the Non-departmental Fund
includes the City's reserves, pending retirement funds, contingencies,
tEOFF 1 medical, and seg�egated funds for particular projects.
Member Holman noted court, probation and SGORE expenses are in
a favorable savings status. Finance Director Coleman also
added next year the City can anticipate savings of an additional $1.5
million in jail cosfs and $1.5 million in court costs. The transition
cosfs for King County District Court are included in the Non-
departmental Fund,
Vice Chair Wales noted an increase in sales tax collection from the
manufacturing industry compared to fhe warehousing industry
classification.
Chair Pa�tridge stated that a future date will be set for discussion of
the proceeds from property sales and the Aubum Avenue Theater
lease. Vice Chair Wales reported the Les Gove Community Gampus
Committee may bring a draft ordinance relating to the proceeds from
fut.ure property sales.
B. Resolution No. 4980 (Dowdy)
A Resolution of the City Council ofithe City ofiAubum,.Washington,
formally accepting a grant f�om the Washington State Military
Department in the amount of Fifly Eight Thousand Four Hundred
Thirteen Dollars and no cents ($58,413.00) from the United States
Department of Homeland`Security Emergency Management
Pertormance Grant Program and authorizing the Mayor and City Clerk
to execute the necessary agreements to accept said funds
Emergency Preparedness Manager Sarah Miller presented Resolution
No. 4980, which authorizes the acceptance of an Emergency
Managerrient Performance Granf from Homeland Security. The
grant provides funding for emergency management program actiVities
and will be used for planning actiyities, providing public education
activifies, supporting temporary staff, and purchasing supplies. The
grant amount is $58,413.00.
IV. ADJOURNMENT
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There bein� no further business to come before the Committee, the
meeting ad�oumed at 6:26 p.m.
APPROVED this � day of September,2013:
ti_ o�,. , ° _ � _
hn Partridge, Chair Danielle Daskam, City Glerk
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