HomeMy WebLinkAbout09-16-2013 CITY COUNCIL AGENDA PACKET (2)
City Council Meeting
September 16, 2013 - 7:30 PM
Auburn City Hall
AGENDA
Watch the meeting video
Meeting videos are not available until 72
hours after the meeting has concluded.
I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. King County Expanded Medicaid Program
2. Boards & Commissions Appointments
City Council to confirm the appointment of Scot Pondelick to the Planning
Commission for a term to expire December 31, 2015.
3. Domestic Violence Awareness Month*
Mayor Lewis to proclaim October as "Domestic Violence Awareness and
Prevention Month".
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
No public hearing is scheduled for this evening.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1. September 9, 2013 Minutes* (Peloza)
B.Planning & Community Development
1. September 9, 2013 Minutes* (Backus)
C.Public Works
1. September 3, 2013 Minutes* (Wagner)
Page 1 of 69
D.Finance
1. September 3, 2013 Minutes* (Partridge)
E.Les Gove Community Campus
F.Council Operations Committee
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the September 3, 2013 Regular Meeting*
B. Claims Vouchers (Partridge/Coleman)
Claims Voucher numbers 425098 through 425313 in the amount of $4,572,371.86
and dated September 16, 2013.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 534082 through 534111 in the amount of $873,466.58
electronic deposit transmissions in the amount of $1,220,321.62 for a grand total
of $2,093,788.20 for the period covering August 29, 2013 to September 11, 2013.
D. Call for Public Hearing (Partridge/Coleman)
City Council to call for Public Hearing No. 1 for the Mid-Biennial Review and
Modification of the 2013-2014 Biennial Budget to be held October 7, 2013.
(RECOMMENDED ACTION: City Council approve the Consent Agenda.)
V.UNFINISHED BUSINESS
There is no unfinished business.
VI.NEW BUSINESS
There is no new business.
VII.ORDINANCES
A. Ordinance No. 6473* (Partridge/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as amended by
Ordinance No. 6456, Ordinance No. 6462, and Ordinance No. 6472, authorizing
amendment to the City of Auburn 2013-2014 Budget as set forth in schedules “A”
and “B”
(RECOMMENDED ACTION: City Council adopt Ordinance No. 6473.)
VIII.RESOLUTIONS
A. Resolution No. 4990* (Partridge/Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute an interlocal agreement between the City of
Auburn and the City of Black Diamond for information technology services
Page 2 of 69
(RECOMMENDED ACTION: City Council adopt Resolution No. 4990.)
IX. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A. From the Council
B. From the Mayor
X.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 3 of 69
AGENDA BILL APPROVAL FORM
Agenda Subject:
September 9, 2013 Minutes
Date:
September 11, 2013
Department:
Police
Attachments:
September 9, 2013 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:September 16, 2013 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1 Page 4 of 69
Municipal Services Committee
September 9, 2013 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne,
Member John Partridge.
Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, City
Attorney Dan Heid, Innovation & Technology Director Ron Tiedeman,
Finance Director Shelley Coleman, Public Works Director Dennis
Dowdy, Parks, Arts and Recreation Director Daryl Faber, Economic
Development Planner Bill Thomas and Police Secretary/Scribe Terry
Mendoza. Others present: Auburn Reporter representative Robert
Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. August 26, 2013 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. DISCUSSION ITEMS
A. Ordinance No. 6473 (Coleman)
Finance Director Shelley Coleman briefed the Committee on the
fourth Budget Amendment for the 2013-2014 biennium. The
proposed amendments include the following three items: (1) Airport
Runway and Apron Rehabilitation; (2) Auburn Community Center and
Activity Center; and (3) Lea Hill Park. The City is in receipt of a
Federal grant covering expenses for the rehabilitation/repair of the
taxiway, ramp areas and the runway at the Airport. It is anticipated
Page 1 of 3
MS.1 Page 5 of 69
that approximately $100,000.00, with a 5% match from WSDOT
(Washington State Department of Transportation) and $5,000.00 from
the City of Auburn would be budgeted for design services. Regarding
the Auburn Community and Activity Center, the City has received two
invoices from the design architects, BLRB, that were for services from
three years prior (2010). Since the invoices were not brought forward
until recently this budget amendment would increase the projected
Community and Activity Center budget in order to pay the invoices.
The Lea Hill Park project is substantially complete with the exception
of two items: the installation of a restroom and roadway resurfacing
for Lea Hill Park. It is estimated that it will require $155,000.00 in
additional funding to complete the park project. Committee discussion
followed.
B. Ordinance No. 6480 (Faber)
Parks, Arts and Recreation Director Daryl Faber and City Attorney
Dan Heid provided information to the Committee on the draft
Ordinance No. 6480 which creates a new Chapter 2.97 of the Auburn
City Code. The proposed ordinance will set in place general
guidelines for City Council and Mayor decisions on monuments,
memorials and structures to be located in/on City Parks or on City
property. The process and criteria are intended to make sure that the
City (Mayor or City Council) is the recognized authority when making
these decisions. Mayor Lewis added that because there is no policy
currently in place, prior to this Ordinance any/every request for a
monument, statue, park bench, or some type of memorial would need
only to go through Parks. As such, Mayor Lewis thought it was more
appropriate for decisions on those things which are not currently
covered by policy - i.e. items such as plaques, trees, benches, etc. - to
go through City Council. Committee discussion followed and several
changes were identified to include: (1) addition of 'Government
Speech' definition to 2.97.020; (2) deletion of the term
'outdoor/outdoors' as it relates to the location of a monument; (3)
deletion of 2.97.070, Section B, item number 8; and (4) changes
throughout the draft Ordinance to reflect that City Council is the
decision-making body and has final approval. Additionally, City
Attorney Heid will provide an executive summary to Committee
members on Rosenberger v. Rector and Visitors of Univ. of Va., 515
U.S. 819, 115 S.Ct. 2510, 132 L.Ed.2d 700 [1995] and cases relying
thereon.
C. Resolution No. 4990 (Tiedeman)
Innovation and Technology Director Ron Tiedeman informed the
Committee on Resolution No. 4990. The City of Black Diamond
Police Department (BDPD) has had numerous technical issues
related to their systems, support and services. Since they utilize the
same systems as the Auburn Police Department and Valley
Page 2 of 3
MS.1 Page 6 of 69
Communications, BDPD is requesting I&T technical services from the
City of Auburn to help support their systems and immediate needs.
The Interlocal Agreement (ILA) is based on estimated costs to
stabilize their system and provide ongoing monthly support remotely,
similar to other ILAs that I&T is currently engaged in with other local
municipalities. Contracting with the BDPD does not create a need for
additional City of Auburn staff as current resources and existing staff
are sufficient to provide the requested support. The ILA also provides
an option to support the entire City of Black Diamond based on further
negotiation and Council/Committee approval. Committee discussion
followed.
D. Project Matrix
The following update was identified for the Project Matrix.
Item 7I: Review date changed to 11/25/13.
IV. ADJOURNMENT
The meeting was adjourned at 4:44 p.m. The next regular meeting is
scheduled for Monday, September 23, 2013 at 3:30 p.m. in Conference
Room 3 of City Hall, 25 West Main Street, Auburn, WA.
Signed this _________ day of September, 2013.
__________________ ________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
Page 3 of 3
MS.1 Page 7 of 69
AGENDA BILL APPROVAL FORM
Agenda Subject:
September 9, 2013 Minutes
Date:
September 11, 2013
Department:
Planning and Development
Attachments:
September 9, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Backus Staff:
Meeting Date:September 16, 2013 Item Number:PCD.5
AUBURN * MORE THAN YOU IMAGINEDPCD.5 Page 8 of 69
Planning and Community
Development
September 9, 2013 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the second floor of One Main Professional
Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Planning and Community Development Committee Chair Nancy
Backus and Vice-Chair John Holman were present. Member Largo
Wales is excused. Also present were Mayor Pete Lewis; Planning
and Development Director Nancy Welch; Finance Director Shelley
Coleman; Parks, Arts and Recreation Director Daryl Faber; City
Attorney Dan Heid; Public Works Director Dennis Dowdy; Economic
Development Manager Doug Lein; Planning Services Manager
Elizabeth Chamberlain; Acting Project/Construction Manager Bill
Thomas; Senior Planner David Jones; and Planning Secretary Tina
Kriss.
Members of the audience present: Councilmember Bill
Peloza, Robert Whale of the Auburn Reporter, and Russ Campbell.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. Minutes - August 26, 2013 (Welch)
Vice-Chair Holman moved and Chair Backus seconded to approve the
August 26, 2013 Planning and Community Development Committee
minutes as written.
Motion carried unanimously. 2-0
III. ACTION
A. Ordinance No. 6473 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6432, the 2013-2014 Biennial Budget
Ordinance, as amended by Ordinance No. 6456, Ordinance No. 6462,
Page 1 of 4
PCD.5 Page 9 of 69
and Ordinance No. 6472, authorizing amendment to the City of
Auburn 2013-2014 Budget.
Finance Director Shelley Coleman provided the staff report for
Ordinance No. 6473. Ordinance No. 6473 is the fourth budget
amendment for the 2013-2014 biennium and amends the budget as
follows:
Lea Hill Park: A total of $155,000.00 in additional budget authority is
requested to enable installation of the restrooms and roadway
resurfacing for Lea Hill Park. Committee and staff discussed the
funding source and design work.
Auburn Community Center and Auburn Activity Center: Additional
budget authority in the amount of $80,240.00 for the Auburn
Community Center and $85,000.00 in additional budget authority for
the Auburn Activity Center is requested to find completed design
services from BLRB munical construction fund (Fund #328).
Committe and staff discussed this project.
Airport Runway and Apron Rehabilitation: Additional budget authority
in the amount of $110,000.00 is requested to fund design work related
to rehabilitation and sea-coating of renway and apron areas at the
Auburn Airport. Funding for this phase of the project will include a
grant from the Federal Aviation Administration (90% or $100,000.00),
the Washington State Department of Transportation (5% or
$5,000.00), and the City Airport fund balance (5% or $5,000.00).
Committee and staff discussed the grant awards on this project.
Vice-Chair Holman moved and Chair Backus seconded to recommend
City Council adopt Ordinance No. 6473.
Motion carried unanimously. 2-0
B. Ordinance No. 6480 (Faber)
Mayor Lewis reported that the Municipal Services
Committee discussed Ordinance No. 6480 and requested
changes. City Attorney Dan Heid reviewed the recommendations
proposed by the Municipal Services Committee. Ordinance No. 6480
creates a new Chapter 2.97 of the Auburn City Code, defining a
process for considering requests for placement of monuments,
memorials, and structures to be located in City parks and on City
property.
After reviewing the proposed changes, the Committee asked City
Attorney Heid to draft the Ordinance with the recommendations and
bring it back to the PCDC for review at the next meeting. City Attorney
Heid pointed out that Ordinance No. 6480 supersedes the earlier
Page 2 of 4
PCD.5 Page 10 of 69
draft, Resolution No. 4984.
IV. DISCUSSION ITEMS
A. Annexation of City's Remaining Potential Annexation Areas (PAA)
(Chamberlain)
Planning Services Manager Elizabeth Chamberlain presented the staff
report. Committee and staff discussed the two island areas within the
King County portion of Auburn, known as Klump/Thomas and
Totem/Stuck Potential Annexation Areas (PAA), and one peninsula
area within the Pierce County portion of Auburn's PAA. Staff explained
the common ways property can be annexed into a city.
The Committee and staff reviewed the map showing the proposed
annexation areas and also reviewed the various public outreach
options. Vice-Chair Holman distributed a handout showing 2013
updates for annexations to the Revised Code of Washington (RCW
35A.14.295). The Committee emphasized that the public outreach
effort is critical and needs to be a significant effort.
The Committee recommended that staff begin to work through the
annexation process on these areas.
B. Student/Rental Housing Notification (Chamberlain)
Planning Services Manager Elizabeth Chamberlain explained that on
September 3, 2013 City Council passed Ordinance No. 6477
establishing new regulations for rental housing. Staff is moving
forward with an implementation plan for the new student/rental
housing regulations.
As the City begins to implement the new regulations, staff has
updated the City's Rental Housing Business License forms and
website; mailing postcards to the southern portion of Lea Hill; issuing
a press release of the new program; and continuing to work with
Green River Community College to share information. Committee and
staff discussed the details of implementing the new program. Staff
distributed a copy of the post card that will be sent out to Lea Hill
residents and also provided at the City’s Customer Service Center.
Committee was supportive of staff’s efforts and requested staff add
language to the City’s website clarifying the number of indivuals
allowed in an owner occupied residence. Staff stated the update will
be made before the website goes live on September 10, 2013.
C. Visioning Work - Major Comprehensive Plan Update (Chamberlain)
Planning Services Manager Elizabeth Chamberlain briefed Committee
on the City's major comprehensive plan update effort. The City has
Page 3 of 4
PCD.5 Page 11 of 69
issued a Request for Qualifications (RFQ) for the visioning portion of
the update on August 13, 2013. A total of six submittals were
received by the September 3, 2013 deadline. The next step is for a
review team to evaluate the submittals to select a consultant.
The Committee and staff discussed the visioning work and how it can
be incorporated into the proposed strategic plan. The anticipated
schedule for the consultant selection and visioning was also reviewed
and the Committee was supportive of the schedule.
D. Director's Report (Welch)
Planning and Development Director Nancy Welch distributed a
handout showing both Commercial and Single Family
Residential permits issued from January 1st through August 31, 2013
and the commercial valuations.
The Planning and Development Department is also working on the
Comprehensive Plan Request For Qualifications selection; will be
attending a scheduled meeting with the Army Corps of Engineers on
the Mill Creek 5K Project; continuing to monitor on the FEMA
floodplain updates; and is providing staff support for the Airport project
review.
E. PCDC Status Matrix (Welch)
The Committee requested no changes or additions to the matrix.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 6:01
p.m.
DATED this _____________, day of _________________________,
2013.
___________________________________
Nancy Backus - Chair
____________________________________
Tina Kriss - Secretary
Page 4 of 4
PCD.5 Page 12 of 69
AGENDA BILL APPROVAL FORM
Agenda Subject:
September 3, 2013 Minutes
Date:
September 10, 2013
Department:
Public Works
Attachments:
September 3, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:September 16, 2013 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 13 of 69
Public Works Committee
September 3, 2013 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete B. Lewis,
Councilmember John Partridge, City Engineer/Assistant Director
Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer
Dan Repp, Transportation Manager Pablo Para, City Attorney Dan
Heid, Finance Director Shelley Coleman, Economic Development
Planner Bill Thomas, Project Engineer Robert Lee, Project Engineer
Kim Truong, Project Engineer Matt Larson, Senior Project Engineer
Ryan Vondrak, Senior Project Engineer Jacob Sweeting, Sanitary
Sewer Engineer Bob Elwell, and Public Works Secretary Jennifer
Cusmir.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were four agenda modifications, the first transmitting Resolution
No. 4987 as an action item, the second removing Item D from the
Consent Agenda, the third correcting the first modification and
transmitting Resolution No. 4987 as a discussion item, and the last
transmitting Resolution No. 4989 as an action item.
II. CONSENT AGENDA
A. Approval of Minutes
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve the Public Works Committee Meeting
minutes for date, August 19, 2013.
Motion carried 3-0.
Public Works Project No. CP1222 (Lee) Page 1 of 9
PW.1 Page 14 of 69
B. Citywide Traffic Signal Safety Improvements
Project Engineer Lee distributed copies of a larger vicinity map and
matrix that outlined each signal and the type of improvements to be
made.
Project Engineer Lee reported that the improvements are
concentrated in the Auburn Way and A Street Corridors. Lee noted
that the project is grant funded and is expected to award a
construction contract by the end of October 2013.
Chairman Wagner asked if there will be any explanatory signage
posted at the signals with flashing yellow signal heads. Transportation
Manager Para answered that at a previous Committee meeting, it was
decided that there would be no signage because signs are not
required by the MUTCD and there is not even a MUTCD sign defined
for the flashing yellow arrows because it was determined that they are
not needed. There is also concern that the traffic mast arms will be
closer to their maximum load limits with the improvements.
Transportation Manager Para responded to a question asked by
Chairman Wagner regarding the approximate cost of signs, if it is
determined they are needed at a later date.
Para noted that staff is working on a public information campaign
regarding the flashing yellow signals which will include a web release
and a media release. The campaign will begin prior to the installation
of the new signal heads.
Transportation Manager Para stated that there are auxiliary heads
being added east and west at Auburn Way and 4th Street SE which
will also be flashing yellow left turn lights, in response to a question
asked by Member Osborne.
Member Osborne asked if the City has gotten State approval. Project
Engineer Lee answered that it is in process.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council grant permission to
advertise for bids for Project No. CP1222 Citywide Traffic Signal
Safety Improvements.
Motion carried 3-0.
C. Public Works Project No. CP1208 (Truong)
Sewer Pump Station Improvements
Project Engineer Truong explained that staff is proposing various
improvements to eleven sanitary sewer pump stations.
Page 2 of 9
PW.1 Page 15 of 69
Chairman Wagner asked for a definition of cathodic protection
systems’. Project Engineer Truong stated that it is an electrical current
system that prevents corrosion damage within the wet well.
Chairman Wagner asked how staff selected the stations that would be
outfitted with backup generators. Sewer Utility Engineer Elwell stated
that the pump stations included in the project are the remaining sewer
stations that do not currently have backup generators.
Sewer Utility Engineer Elwell responded to questions asked by
Member Osborne regarding the scope of the project.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee grant permission to initiate Project No. CP1208,
Sewer Pump Station Improvements.
Motion carried 3-0.
D. Public Works Project No. CP1207 (Truong)
D Street Utility Improvements Project
Consent Agenda Item D was removed from the agenda.
E. Public Works Project No. EM0902 (Truong)
Auburn Valley Drive-In Site Restoration
Project Engineer Truong confirmed that this is the last work to be
done to clean up areas disturbed by the temporary flood protection
barriers, in response to a question asked by Chairman Wagner.
Assistant City Engineer Gaub stated that staff completed a letter
amendment with King County to extend the completion date for work
because the work could not be finish due to the soft ground in the
area, in response to a question asked by Member Osborne.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council award Contract No. 13-
13 to Henderson Partners, LLC on their low bid of $63,904.00 plus
Washington State sales tax of $6,070.88 for a Total Contract Price of
$69,974.88 for Project No. EM0902 Auburn Valley Drive-In Site
Restoration.
Motion carried 3-0.
F. Public Works Project No. CP0912 (Larson)
Citywide Guardrail Improvements
Assistant Director/City Engineer Selle introduced Project Engineer
Matt Larson to the Committee.
Page 3 of 9
PW.1 Page 16 of 69
Chairman Wagner asked why there are gaps in the Mountain View
Drive design. Assistant Director/City Engineer Selle answered that the
design is based on staff’s safety assessment.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council award Contract No. 13-
03 to Petersen Brothers, Inc. on their low bid of $385,494.00 for
Project No. CP0912, Citywide Guardrail Improvements.
Motion carried 3-0.
G. Public Works Project No. CP0909 (Vondrak)
Lakeland Hills Booster Pump Station Improvements Project
The Committee and City staff discussed the number of people who
will be served by the improvements.
Utilities Engineer Repp answered questions asked by the Committee
regarding flow rate and water system pressure.
Repp stated that the fire flow requirements for the elementary school
in the zone are what are driving the design criteria, in response to a
question asked by Chairman Wagner.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council approve Final Pay
Estimate No. 22 to Contract No. 10-23 in the amount of $20,908.07
and accept construction of Project No. CP0909 Lakeland Hills Booster
Pump Station Improvements Project.
Motion carried 3-0.
III. RESOLUTIONS
A. Resolution No. 4986 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute Agreements Between
the City of Auburn and Cascade Water Alliance for the Purchase and
Sale of Credits Relating to Permanent and Reserve Wholesale Water
Supply Capacity
Utilities Engineer Repp stated that the design maximum daily demand
is 16.8 million gallons per day (mgd) and the approximate current daily
demand is 5 mgd, in response to a question asked by Chairman
Wagner.
Utilities Engineer Repp reviewed the Supply Demand Forecast graph
with the Committee. Assistant Director/City Engineer Selle stated that
Page 4 of 9
PW.1 Page 17 of 69
once the agreement is approved by the City Council, staff will begin
working with Tacoma to get an agreement in place so when the City
needs water from Tacoma, the City will have it available. Assistant
Director/City Engineer Selle responded to questions asked by
Chairman Wagner regarding the timeline for negotiations with
Tacoma.
Member Osborne asked if any additional interties will be
needed. Utilities Engineer Repp answered that the City needs only the
current interties. Utilities Engineer Repp noted that the capacity of the
interties may be increased if necessary.
Chairman Wagner asked if the water will be treated prior to entering
the Auburn system. Assistant Director/City Engineer Selle stated that
the water will be treated and completely drinkable prior to entering
Auburn’s water system.
The Committee and staff discussed the current funding and future
funding for water.
The Committee and staff discussed the possible affect of the
agreements on the water utility capital projects.
Mayor Lewis spoke about the benefits of City retaining its water
rights.
Vice-Chair Peloza spoke in favor of the agreements and noted the
amount of time the Committee and staff spent working on and
reviewing the agreements.
Utilities Engineer Repp answered questions asked by Member
Osborne regarding peaking demand factors and wholesale water
purchases.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4986.
Motion carried 3-0.
B. Resolution No. 4989* (Truong)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute an Agreement
Between the City of Auburn and the Lowest Responsible Bidder for
Public Works Contract Number 13-10, Project Number CP1207, D
Street Utility Improvements
Chairman Wagner asked if there was any coordination with the
Page 5 of 9
PW.1 Page 18 of 69
developer, RPG, when designing the project. Assistant Director/City
Engineer Selle stated that RPG has been aware of the scope of the
project. Project Engineer Truong stated that during design staff did
meet with representatives from RPG to obtain input on the
design. Assistant City Engineer Gaub verified that staff has
coordinated the locations of utility stubs to accommodate RPG’s
planned development.
Member Osborne stated that he would not support adoption of the
resolution without a dollar amount. Assistant City Engineer Gaub
reviewed the budget status sheet with the Committee and explained
that currently the bids are coming in slightly over the engineer’s
estimate. Assistant City Engineer Gaub stated that staff is asking
Council to grant the Mayor authority to award the contract after staff
completes its review and recommendation in order to move the project
into construction prior to wetter weather arriving.
Chairman Wagner recommended including the language, “provided
that the costs do not exceed 110% of the project budget.” Member
Osborne agreed that language would be satisfactory. Staff will ask the
Legal Department to amend the resolution with the recommended
language.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4989, as amended.
Motion carried 3-0.
IV. DISCUSSION ITEMS
A. Capital Project Status Report (Gaub)
Item No. 5 – C524A – SCADA Improvements: Chairman Wagner
asked when all sites will be completed. Assistant City Engineer Gaub
stated that they are all planned to be completed in December 2013.
Item No. 4 – C201A – M Street Underpass: Member Osborne asked
which department is responsible for the landscape long-term
maintenance. Assistant City Engineer Gaub answered that
landscaping within the fenced pond area will be maintained by the
Maintenance & Operations staff and landscaping within the Right-of-
Way will be maintained by the Parks Department.
Item No. 9 – CP1302 – 2013 Pavement Patching, Chipseal, and
Overlay Project: Chairman Wagner asked if the weather will affect the
project since the finish date is in November. Assistant City Engineer
Gaub stated that the contractor is currently working and there are
other tasks that need to be completed following the actual paving and
Page 6 of 9
PW.1 Page 19 of 69
overlay that may take longer to get done.
Item No. 7 – CP1108 – 2011/12/13 Citywide Storm Pond
Cleaning: Assistant City Engineer Gaub stated that the first task order
was issued to King County for only three ponds so staff can evaluate
the County’s work and the cost per pond, in response to a question
asked by Member Osborne. Assistant City Engineer Gaub stated
there are several more ponds that need cleaning.
Item No. 11 – CP1310 – 2013 Arterial and Collector Crack
Sealing: Assistant City Engineer Gaub confirmed that the pre-
construction meeting was held August 27, 2013, following an inquiry
by Vice-Chair Peloza.
Item No. 12 – EM1302 – Hidden Valley Vista Emergency Storm
Repair: Assistant City Engineer Gaub explained that HDPE pipe will
be laid down the surface of the slope and anchored to the ground. The
project will not begin until September 23, 2013 because of the type of
pipe and the size of the pipe needed.
Assistant Director/City Engineer Selle answered questions asked by
Member Osborne regarding control of the drainage velocity.
Assistant City Engineer Gaub noted that the project is currently within
the budget shown on the report and that the Contractor’s contract has
a not to exceed amount of $275,000.00, answering a question asked
by Member Osborne.
Item No. 16 – CP1118 – Auburn Way South Pedestrian Improvements
– Dogwood to Fir Street: Chairman Wagner noted that the
undergrounding is funded with MIT funding but MIT is not listed in the
budget column on the report. Assistant City Engineer Gaub answered
that the final amendment has not been processed yet with MIT and
that is why the funding in not yet included in the budget. Chairman
Wagner asked that the explanation be noted in the status column.
Item No. 26 – CP1104 – 104th Street & 8th Street NE U-Turn
Improvements: Assistant Director/City Engineer Selle stated that the
scope of the project is being reworked to include safety improvements
at the intersection but will not include the design for the u-turn, in
response to a question asked by Chairman Wagner.
Vice-Chair Peloza asked if that can be noted in the status column or
change the location/description.
Assistant City Engineer Gaub answered questions asked by Member
Osborne regarding the 2013 Local Street Reconstruction project
costs.
Page 7 of 9
PW.1 Page 20 of 69
B. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
There were no questions from the Committee.
C. Action Tracking Matrix (Dowdy)
Item F – LED Lighting Standards: Chairman Wagner spoke about the
light spectrum of the LED lighting in downtown and asked staff to
gather data regarding the opinion of the light spectrum. Mayor Lewis
recommended that staff ask the City Councilmembers to evaluate the
LED lights and provide feedback regarding what they like or don’t like
about the lights.
Chairman Wagner noted that the LED lights may also be too bright.
Item I – Street Lamp Installation 112th & 295th Streets: Vice-Chair
Peloza announced that the lamp has been installed and instructed
staff to remove item I from the Matrix.
D. Resolution No. 4987* (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute an Agreement
Between the City of Auburn and Century West Engineering Corp., for
Civil Engineering Services at the Auburn Municipal Airport and
Approving the First Task Assignment
This item was discussed prior to Consent Item C, at the request of
Finance Director Coleman and Assistant Director/City Engineer
Selle.
Finance Director Coleman explained that the resolution is to authorize
a contract to be executed between the City and Century West
Engineering Corp. Coleman noted that Century West is currently
working on the airport’s comprehensive 20 year plan update.
Finance Director Coleman explained that the FAA requires the City,
as the sponsor of the airport, to solicit engineering firms every five
years. There were two responses to the solicitation, a panel was
assembled, the panel reviewed the two respondents and the board
overwhelmingly agreed that a contract should be entered into with
Century West.
Vice-Chair Peloza stated that the Municipal Services Committee did
take action on the Resolution and recommended it go forward for
Council adoption.
Finance Director Coleman answered questions asked by Chairman
Wagner regarding the potential scope of work for the contract.
Page 8 of 9
PW.1 Page 21 of 69
The Committee supported adoption of Resolution No. 4987.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:26 p.m.
Approved this 16th day of September, 2013.
Page 9 of 9
PW.1 Page 22 of 69
AGENDA BILL APPROVAL FORM
Agenda Subject:
September 3, 2013 Minutes
Date:
September 10, 2013
Department:
Finance
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:
Meeting Date:September 16, 2013 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 23 of 69
Finance Committee
September 3, 2013 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex at
One East Main Street in Auburn.
A. Roll Call
Chair John Partridge, Vice Chair Largo Wales, and Member John
Holman were present.
City officials and staff members present: Mayor Peter B. Lewis,
Deputy Mayor Nancy Backus, Councilmember Wayne Osborne, City
Attorney Daniel B. Heid, Planning and Development Director Nancy
Welch, Utilities Engineer Dan Repp, Planning Services Manager
Elizabeth Chamberlain, Parks, Arts and Recreation Director Daryl
Faber, Recreation and Program Marketing Manager Julie Brewer, City
Engineer Dennis Selle, Finance Director Shelley Coleman, Principal
Planner Jeff Dixon, and City Clerk Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
Resolution No. 4989 was added as a discussion item.
II. CONSENT AGENDA
A. August 19, 2013 Regular Meeting Minutes
Member Holman moved and Vice Chair Wales seconded to approve
the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims voucher numbers 424846 through 425097 in the amount of
$2,296,606.54 and wire transfers in the amount of $2,049.00 and
dated September 3, 2013.
Committee members reviewed claims and payroll vouchers and briefly
Page 1 of 8
FN.1 Page 24 of 69
discussed claims voucher number 424961.
Vice Chair Wales moved and Member Holman seconded to approve
and forward claims and payroll vouchers to the City Council for
consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 534048 through 534081 in the amount of
$307,488.78 electronic deposit transmissions in the amount of
$1,278,059.99 for a grand total of $1,585,548.77 for the period
covering August 15, 2013 to August 28, 2013.
See claims vouchers above for approval of payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4985 (Faber)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement
between the City of Auburn and King County accepting grant funds for
youth sports facilities
Parks, Arts and Recreation Director Faber presented Resolution No.
4985, which authorizes the acceptance of a $60,000.00 grant from the
King County Youth Sports Facilities Grant Program. The grant will
provide funding for the purchase and installation of the base course
and synthetic surface for a freegame court at Lea Hill Park. The City's
matching share is $12,500.00. In response to a question from Chair
Partridge, Director Faber stated that any reference to no matching
share should be deleted from the resolution.
Vice Chair Wales moved and Member Holman seconded to approve
and forward Resolution No. 4985 to the full Council for consideration
provided the third recital of the resolution is deleted.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. DISCUSSION ITEMS
A. Theater Lease (Coleman)
Finance Director Coleman reviewed the Auburn Avenue Theater
financial information. The current lease agreement was authorized by
Council in July 2006 by Resolution No. 4063. The lease agreement
provides for a fifteen year lease January 1, 2007 to December 31,
2021 with an initial base lease payment of $5,500.00 per month or
$66,000.00 per year, escalated annually based upon the US CPI-W.
Page 2 of 8
FN.1 Page 25 of 69
Finance Director Coleman referred to tables that provide the annual
revenues and expenditures of the Theater, including the lease
payments. Annual expenditures for the Theater have ranged from
$121,000.00 in 2007 to $474,000.00 in 2012.
Director Coleman noted that based on a national study of the
economic impact of arts in the community, there is a 4:1 direct and
indirect economic benefit ratio (four dollars of economic benefit for
every one dollar spent), the estimated benefit to the broader regional
economy is estimated at $485,000.00 to $1.9 million.
Parks, Arts and Recreation Director Faber presented the Committee
with a PowerPoint presentation on the Auburn Avenue Theater
programming and revenues and expenses for 2012. Director Faber
reviewed the Theater programs including: Live at the Ave, Ave Kids,
Ave Movies, Comedy at the Ave, Youth Theater Spring Break and
Summer Camps, Community Players, and theater rentals by other
groups.
Director Faber displayed the Arts and Economic Prosperity calculator,
an on-line calculator of the economic impact of the arts and culture
industry. The calculator tool is available at the web site for Americans
for the Arts. Based on the population of the community, the total
expenses to run the Theater and the theater attendance, the number
of jobs created, the income derived and the revenues to local and
state governments can be estimated. The median per person
spending is $20.31 per person, per each Theater event. Attendance
at the Theater in 2012 was 11,755, which equates to
$238,744.00 (excluding admission) spent in Auburn.
Vice Chair Wales noted that the Theater revenues have steadily
increased over the years. Vice Chair Wales stated the Theater serves
as an important performing arts forum for children, which is not
provided in the schools. She spoke in favor of subsidizing the
arts. Vice Chair Wales acknowledged the historical value of the
building, but expressed concern with the Theater programs once the
lease has ended. She urged the Council to look to the future
regarding the status of the Theater.
Chair Partridge questioned the value of the theater building at the time
of the lease. It was estimated that the assessed value of the theater
building was $237,000.00. Director Faber stated the owners were not
willing to sell the building.
Chair Partridge also noted the City paid $220,000.00 in emergency
repairs to the theater building. There was an emergency repair to a
structural beam, which was not apparent at the time the
lease was entered into. There were additional building repairs due to
Page 3 of 8
FN.1 Page 26 of 69
storm damage, the cost of which was covered by insurance.
Mayor Lewis suggested including the full economic benefit of the
Theater program against the full cost of the lease.
Vice Chair Wales questioned the business decision to enter into the
lease for the Theater.
Mayor Lewis spoke regarding the economic impact of the Theater to
the downtown businesses. Mayor Lewis stated the Council, at the
time, made a decision to invest in the arts, and provide an economic
impetus in the downtown.
Committee members agreed discussions regarding a long term plan
to offer the same or similar program should begin as soon as possible.
B. Proceeds from Property Sales (Coleman)
Finance Director Coleman reviewed her memo dated August 28,
2013, regarding treatment of proceeds from City-owned property
sales.
The City just closed the sale of Suite 380 at the annex receiving
$1,020,000.00 for the sale. Additionally, there are two City owned
blocks under contract for sale for $1.6 million.
Funds from the property sales will be receipted into the Capital Facility
Fund, and Council will decide how to use these funds in the future.
The funds are considered to be capital and one-time funds. Finance
staff recommend that the funds are utilized for one-time expenditures
such as a project or program that is one time in nature, or used to pay
off existing debt.
Finance Director Coleman stated she would need to research whether
the funds could be used to pay some of the golf course debt. The
current golf course debt is just under $4 million.
Finance Director Coleman provided an example of the 2010 library
refunding bonds ($1,664,450.00) which run through 2018. The
current annual debt service fee if $280,000.00. The City could set the
property sale proceeds aside in an interest bearing account and make
the bond payments on schedule. This would free up the $280,000.00
annual budget payment for the bonds and allow the City to leverage
the payment towards a new bond issue.
Vice Chair Wales commented on the need for funding for the
Community Center project. Vice Chair Wales recommended
an ordinance that would require the City Council to designate any
Page 4 of 8
FN.1 Page 27 of 69
proceeds from the sale of assets.
Chair Partridge suggested that the monies freed up from debt service
payment could also be used for operating costs of a new community
center.
C. Ordinance No. 6476 (Dixon)
An Ordinance of the City Council of the City of Auburn, Washington,
amending section 16.10.110 of the Auburn City Code relating to the
location of critical area mitigation
Principal Planner Dixon presented Ordinance No. 6476, which would
amend the City's critical areas regulations. The purpose of the
amendments is to provide greater flexibility and allow mitigation for the
City's critical or environmentally sensitive areas to occur outside the
city limits, which is not currently allowed.
The code amendments were reviewed by the Planning Commission
after a public hearing. After the public hearing, the Planning
Commission forwarded their recommendation for approval to the City
Council. The Planning and Community Development Committee
reviewed the proposed code amendments on May 28 and August 26,
2013, and subsequently recommended approval.
D. Ordinance No. 6477 (Chamberlain)
An Ordinance of the City Council of the City of Auburn, Washington
amending Sections 5.22.020, 5.22.040, 18.04.330, 18.04.330,
18.04.340, 18.04.350, 18.04.360, 18.04.794, 18.07.020 and 18.31.130
of the City Code, creating new Sections 18.04.249 and 18.04.677, of
the City Code, repealing Section 18.04.180 of the City Code, and
amending the City of Auburn Fee Schedule, related to rental housing
Planning Services Manager Chamberlain presented Ordinance No.
6477, which amends several sections of the code relating to rental
housing. Manager Chamberlain reviewed the history of the code
changes noting that the changes stem from an increase in rental
housing in residential neighborhoods adjacent to Green River
Community College. Residents in the area expressed concern with
parking impacts, unpermitted conversion of garages to living spaces,
overcrowding of single family homes, lack of solid waste
management, noise, and overall conversion of single family
residences to rentals.
The code amendments include a new definition for communal
residence. The ordinance would also expand the rental business
licensing program to require additional information from the landlords
and require annual inspection of the premises to ensure safety and
code compliance. Additionally, a communal residence with more than
four unrelated individuals would require a conditional use permit.
Page 5 of 8
FN.1 Page 28 of 69
Manager Chamberlain stated there is no grandfathering of existing
communal residences and all must be compliant by December 31,
2013. The licensing fee for a communal residence is $150.00 per
year.
Staff members are developing an implementation plan which includes
a notice to property owners and residents, particularly in the Green
River Community College area. Green River Community College will
be working with the City to ensure notification of the affected
properties.
Manager Chamberlain reported there was considerable public
comment regarding the code amendments, which were primarily
favorable.
Chair Partridge expressed concern regarding the impact of the
proposed amendments to students and landlords.
In response to questions from Chair Partridge, Manager Chamberlain
stated the communal residence licensing fee is based on the base
business license fee plus the cost of a courtesy inspection and the
cost of staff processing. The average cost of a conditional use permit
is approximately $1,300.00.
Planning and Development Director Welch stated that existing code
enforcement officers will be sufficient to enforce the proposed code.
Code enforcement is primarily complaint driven and the goal is to
ensure compliance. Director Welch stated the average size of houses
in the neighborhood is three to four-bedroom; therefore, more than
four people in communal living means that some portion of the house
is being converted to a bedroom.
The Planning Commission and the Planning and Community
Development Committee reviewed the proposed code amendments
and recommended approval.
E. Ordinance No. 6478 (Chamberlain)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 18.57.030 of the Auburn City Code related to the C-
1 Light Commercial Zone and Mixed-Use Development Standards
Planning Services Manager Chamberlain presented Ordinance No.
6478, which amends the City Code related to the C-1 Light
Commercial Zone and mixed-use development standards. Manager
Chamberlain stated recent inquiries from private developers and
property owners have raised questions about the market viability of
meeting the mixed-use standards required for C-1 Light Commercial
Zone. The current code requires 50 percent of the cumulative ground
Page 6 of 8
FN.1 Page 29 of 69
floor space for a development with two or more buildings be dedicated
to commercial retail, entertainment or office uses.
The proposed amendments reduce the commercial requirement on a
sliding scale: 1 building = 50 percent; 2 buildings = 25 percent; 3
buildings = 20 percent; 4 buildings = 15 percent and 5 or more
buildings = 10 percent of the cumulative building ground floor square
footage.
The amendments were reviewed and approved by the Planning
Commission and Planning and Community Development Committee.
F. Resolution No. 4986 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute agreements between
the City of Auburn and Cascade Water Alliance for the purchase and
sale of credits relating to permanent and reserve wholesale water
supply capacity
Utilities Engineer Repp presented Resolution No. 4986, which
authorizes the purchase of wholesale water supply from Cascade
Water Alliance. Cascade Water Alliance purchased both permanent
and temporary blocks of water from Tacoma Water. Cascade Water
Alliance no longer needs this water and is willing to sell it to the City
for a discounted price.
Cascade Water has two types of water supply available, the first being
a permanent block of water known as the 4 Million Gallons per Day
(MGD), of which the City would purchase 2.5 MGD. The second type
of water is a temporary block of water, known as the 6 MGD reserve
supply, of which the City would purchase 2.736 MGD.
The cost for the permanent supply credit is $7,893,300.00 to be paid
over 13 years. The cost of the temporary supply credit is
$1,427,864.00 to be paid over 13 years. The temporary supply can
be converted to a permanent supply by paying the difference between
Cascade's price and Tacoma's permanent water system development
costs.
The Public Works Committee recommended approval of the
agreements.
G. Resolution No. 4989
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement
between the City of Auburn and the lowest responsible bidder for
Public Works Contract Number 13-10, Project Number CP1207, D
Street Utility Improvements
Page 7 of 8
FN.1 Page 30 of 69
City Engineer Selle presented Resolution No. 4989, which authorizes
the Mayor to execute an agreement with the lowest responsible bidder
for Public Works Contract No. 13-10, Project No. CP1207, D Street
NE Utility Improvements.
City Engineer Selle reported that originally staff intended to request
Council permission to award the bid; however, the second lowest
bidder has protested the bid award to the lowest bidder. Staff
members require additional time to respond to the protest and request
Council approval of Resolution No. 4989, which will authorize the
Mayor to award the bid to the lowest responsible bidder, provided that
the costs do not exceed 110 percent of the project budget.
Vice Chair Wales expressed opposition and stated she will express
her objections at the City Council meeting later this evening.
V. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:27 p.m.
APPROVED this 16th day of September, 2013.
__________________________ ____________________________
John Partridge, Chair Danielle Daskam, City Clerk
Page 8 of 8
FN.1 Page 31 of 69
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the September 3, 2013 Regular Meeting
Date:
September 10, 2013
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:September 16, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 32 of 69
City Council Meeting
September 3, 2013 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video
Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led
those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Rich Wagner, Nancy Backus, Bill
Peloza, and Wayne Osborne. Councilmember John Partridge arrived
at 7:31 p.m. Councilmembers Largo Wales and John Holman arrived
at 7:33 p.m.
Department directors and staff members present: Planning and
Development Director Nancy Welch, Human Resources and Risk
Management Director Brenda Heineman, Chief of Police Bob Lee,
Advisor to the Mayor Michael Hursh, Parks, Arts and Recreation
Director Daryl Faber, Economic Development Manager Doug Lein,
Economic Development Planner Bill Thomas, City Attorney Daniel B.
Heid, City Engineer Dennis Selle, City Attorney Daniel B. Heid, and
City Clerk Danielle Daskam.
C. Announcements, Appointments, and Presentations
1. Constitution Week
Mayor Lewis to proclaim the week of September 17-21, 2013 as
"Constitution Week"
Mayor Lewis read and presented a proclamation declaring
September 17-21, 2013 as "Constitution Week" in the city of
Auburn to Peggy Goldenman, Regent for the Lakota Chapter of
the Daughters of the American Revolution. Ms. Goldenman
thanked Mayor Lewis and the City Council for their support.
2. National Recovery Month
Mayor Lewis to proclaim September 2013 as National Recovery
Month in the City of Auburn
Mayor Lewis read and presented a proclamation declaring the
month of September 2013 as National Recovery Month in the city
of Auburn and urged all citizens to support the observance
Page 1 of 10
CA.A Page 33 of 69
and the message that prevention works, treatment is effective,
and people do recover. Mayor Lewis presented the proclamation
to Kenneth Taylor, Chief Executive Officer of Valley Cities
Counseling, and Geoff Miller, King County Special Projects
Manager. Mr. Taylor reflected on the Community Health Act,
signed fifty years ago, and the establishment of Valley Cities
Counseling. Mr. Miller thanked Mayor Lewis and the City Council
for their support for mental health and chemical dependency
treatment.
D. Agenda Modifications
Public Works Project No. CP1207 was removed from the Consent
Agenda and Resolution No. 4989 was added to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form provided.
Nicole, Petrino-Salter, 31021 132nd Avenue SE, Auburn
Speaking on behalf of herself and other households in the Lea Hill
area and more specifically, Rudy and Joyce Terry, Susan and Dwight
Hauk, Dino and Diane Mayer, Kevin Cantwell, Kevin Campbell, Ms.
Petrino-Salter urged Council support of Ordinance No. 6478. Ms.
Petrino-Salter spoke in favor of Ordinance No. 6478,
and thanked Development Services Manager Jeff Tate and Planning
Services Manager Elizabeth Chamberlain, as well as Mayor Lewis,
Deputy Mayor Backus and members of the Planning and Community
Development Committee for their efforts related to the amendments to
the mixed-use regulations in the C1 Light Commercial Zone.
Virginia Haugen, 2503 R Street SE, Auburn
Ms. Haugen spoke in favor of Public Works Project Nos. CP0912, the
Citywide Guardrail Project, and CP1207 relating to the D Street NE
Utility Improvements.
Russ Campbell, 31606 126th Avenue SE, Auburn
Mr. Campbell spoke in favor of Ordinance No. 6477, relating to rental
housing. He expressed appreciation to Planning and Community
Development Committee Chair Backus and Development Services
Manager Tate for their work on the rental housing code amendments.
C. Correspondence
Page 2 of 10
CA.A Page 34 of 69
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met August
26, 2013. The Committee reviewed Resolution No. 4987 authorizing
an agreement with Century West Engineering for civil engineering
services at the Auburn Municipal Airport. The Committee discussed
the animal control and licensing program, which revealed that
licensing revenues are expected to exceed budgeted revenues. The
Committee also discussed Resolution No. 4984 relating to structures
and monuments in city parks, police equipment, and the Committee's
project matrix. The next regular meeting of the Municipal Services
Committee is scheduled for September 9, 2013 at 3:30 p.m.
B. Planning & Community Development
Vice Chair Holman reported the Planning and Community
Development Committee met August 26, 2013. The Committee
discussed Resolution No. 4984 relating to the placement of
monuments and memorials on City property, Resolution No. 4985
authorizing the acceptance of grant funds to be used for a youth sport
facility at Lea Hill Park, the Comprehensive Downtown Parking
Management Plan, Ordinance No. 6477 relating to rental
housing, Ordinance No. 6478 relating to amendments to the C1 Light
Commercial Zone, and critical areas regulations. The next regular
meeting of the Planning and Community Development Committee is
scheduled for September 9, 2013 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon. The Committee reviewed Public Works Project No.
CP1222, Citywide Traffic Signal Safety Project, Public Works Project
No. CP1208, Sewer Pump Station Improvements, Public Works
Project No. EM0902, Auburn Valley Drive-in (temporary dike) Site
Restoration, Public Works Project No. CP0912, the Citywide Guardrail
Improvements, and Public Works Project No. CP0909, the Lakeland
Hills Booster Pump Station Improvements Project. The Committee
also reviewed Resolution No. 4986 relating to the purchase of water
supply from Cascade Water Alliance, Resolution No. 4989 relating to
the bid award for Public Works Project No. CP1207 for the D Street
NE Utility Improvements, the capital project status report, Resolution
No. 4987 authorizing an agreement for engineering services with
Century West Engineering, and the Committee's matrix. The next
regular meeting of the Public Works Committee is scheduled for
September 16, 2013 at 3:30 p.m.
Page 3 of 10
CA.A Page 35 of 69
D. Finance
Chair Partridge reported the Finance Committee met this evening at
5:30. The Committee reviewed claims vouchers in the amount of
approximately $2 million and payroll vouchers in the amount of $1.6
million. The Committee also reviewed Resolution No. 4985
authorizing acceptance of a $60,000.00 grant for a youth sports field
at Lea Hill Park. Chair Partridge reported a change to Ordinance No.
4985 to delete the third recital paragraph related to no matching share
for the grant. The Committee discussed the Auburn Avenue Theater
lease, proceeds from property sales, Ordinance No. 6476 related to
critical area mitigation regulations, Ordinance No. 6477 related to
rental housing regulations, Ordinance No. 6478 related to mixed-use
development standards in the C1 Light Commercial Zone, Resolution
No. 4986 related to the purchase of wholesale water supply, and
Resolution No. 4989 related to the D Street NE Utility Improvements.
The next regular meeting of the Finance Committee is scheduled for
September 16, 2013 at 5:30 p.m.
E. Les Gove Community Campus
Chair Wagner reported the Les Gove Community Campus Committee
met August 28, 2013. The Committee discussed the action tracking
matrix, a proposed flag pavilion for the community center, and a draft
community center business plan focused on operating costs. The
next regular meeting of the Les Gove Community Campus Committee
is scheduled for September 24, 2013.
F. Council Operations Committee
The next regular meeting of the Council Operations Committee is
scheduled for October 7, 2013 at 5:00 p.m.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of the August 19, 2013 Regular Meeting
B. Minutes of the February 28, 2013 Committee of the Whole
C. Claims Vouchers (Partridge/Coleman)
Claims voucher numbers 424846 through 425097 in the amount of
$2,296,606.54 and wire transfers in the amount of $2,049.00 and
dated September 3, 2013.
D. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 534048 through 534081 in the amount of
$307,488.78 electronic deposit transmissions in the amount of
$1,278,059.99 for a grand total of $1,585,548.77 for the period
Page 4 of 10
CA.A Page 36 of 69
covering August 15, 2013 to August 28, 2013.
E. Public Works Project No. CP0912 (Wagner/Dowdy)
City Council award Contract No. 13-03 to Petersen Brothers, Inc. on
their low bid of $385,494.50 for Project No. CP0912, Citywide
Guardrail Improvements
F. Public Works Project No. CP0909 (Wagner/Dowdy)
City Council approve Final Pay Estimate No. 22 to Contract No. 10-23
in the amount of $20,908.07 and accept construction of Project No.
CP0909 Lakeland Hills Booster Pump Station Improvements Project
G. Public Works Project No. CP1222 (Wagner/Dowdy)
City Council grant permission to Advertise for Bids for Project No.
CP1222 Citywide Traffic Signal Safety Improvements
H. Public Works Project No. EM0902 (Wagner/Dowdy)
City Council award Small Works Contract No. 13-13 to Henderson
Partners, LLC on their low bid of $63,904.00 plus Washington State
sales tax of $6,070.88 for a total contract price of $69,974.88 for
Project No. EM0902 Auburn Valley Drive-In Site Restoration
Deputy Mayor Backus moved and Councilmember Wagner seconded
to approve the Consent Agenda as modified (Public Works Project
No. CP1207 removed).
The Consent Agenda includes minutes, claims and payroll
vouchers, and public works projects.
MOTION CARRIED UNANIMOUSLY. 7-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. ORDINANCES
A. Ordinance No. 6476 (Backus/Welch)
An Ordinance of the City Council of the City of Auburn, Washington,
amending section 16.10.110 of the Auburn City Code relating to the
location of critical area mitigation
Deputy Mayor Backus moved and Councilmember Holman seconded
to adopt Ordinance No. 6476.
Ordinance No. 6476 will allow wetland mitigation outside the city limits
of Auburn when ecologically preferable.
Page 5 of 10
CA.A Page 37 of 69
MOTION CARRIED UNANIMOUSLY. 7-0
B. Ordinance No. 6477 (Backus/Welch)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 5.22.020, 5.22.040, 18.04.330, 18.04.340,
18.04.350, 18.04.360, 18.04.794, 18.07.020, and 18.31.130 of the
City Code, creating new Sections 18.04.249 and 18.04.677 of the City
code, repealing Section 18.04.180 of the City Code, and amending
the City of Auburn Fee Schedule, related to rental housing
Deputy Mayor Backus moved and Councilmember Holman seconded
to adopt Ordinance No. 6477.
Ordinance No. 6477 relates to student and rental housing and will
alleviate neighborhood concerns with health and safety, parking, and
noise.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Ordinance No. 6478 (Backus/Welch)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 18.57.030 of the Auburn City Code related to the C-
1 Light Commercial Zone and Mixed-Use Development Standards
Deputy Mayor Backus moved and Councilmember Holman seconded
to adopt Ordinance No. 6478.
Ordinance No. 6478 relates to amendments to the mixed-use
standards in the C1 Light Commercial Zone.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Ordinance No. 6479 (Backus/Welch)
An Ordinance of the City Council of the City of Auburn, Washington,
approving the final plat of Lakeland Villas
Deputy Mayor Backus moved and Councilmember Holman seconded
to adopt Ordinance No. 6479.
Ordinance No. 6479 approves the final plat for Lakeland Villas, which
includes the creation of 81 lots and seven tracts for open space,
landscaping, access, and pedestrian facilities.
Councilmember Wagner expressed concern the plat includes 3,400 to
3,500 square foot lots.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. RESOLUTIONS
Page 6 of 10
CA.A Page 38 of 69
A. Resolution No. 4985 (Backus/Faber)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement
between the City of Auburn and King County accepting grant funds for
youth sports facilities
Deputy Mayor Backus moved and Councilmember Holman seconded
to adopt Resolution No. 4985.
Resolution No. 4985 authorizes the acceptance of a $60,000.00 grant
and requires a $12,500.00 matching share.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 4986 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute agreements between
the City of Auburn and Cascade Water Alliance for the purchase and
sale of credits relating to permanent and reserve wholesale water
supply capacity
Councilmember Wagner moved and Councilmember Peloza
seconded to adopt Resolution No. 4986.
Resolution No. 4986 authorizes the purchase of three million gallons
per day (MGD) of permanent water supply and up to seven MGD in
temporary water supply from Cascade Water Alliance. The City's
average water use is five MGD, although the City can peak at about
20 MGD during the summer.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Resolution No. 4987 (Peloza/Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement
between the City of Auburn and Century West Engineering Corp., for
civil engineering services at the Auburn Municipal Airport
Councilmember Peloza moved and Councilmember Osborne
seconded to adopt Resolution No. 4987.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Resolution No. 4989
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement
between the City of Auburn and the lowest responsible bidder for
Public Works Contract Number 13-10, Project Number CP1207, D
Street NE Utility Improvements
Page 7 of 10
CA.A Page 39 of 69
Councilmember Wagner moved and Councilmember Peloza
seconded to adopt Resolution No. 4989.
Councilmember Wagner stated the public works project item was
moved from the Consent Agenda to a resolution that would allow the
Mayor to award the bid to the lowest responsible bidder, if it is within
110 percent of the budget, and to avoid a delay of the construction
start date.
Councilmember Wales indicated she would vote against the
resolution. Councilmember Wales stated public works contracts
should be reviewed and awarded by the City Council.
MOTION CARRIED. 6-1 Councilmember Wales voted no.
IX. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and
local organizations.
A. From the Council
Deputy Mayor Backus reported on her attendance at the graduation
ceremony for the 30th Community Emergency Response Team
(CERT) class and the ribbon cutting ceremony for Valley Christian
Schools.
Councilmember Wagner reported on his attendance at the second
meeting of the King County Solid Waste Division on the new transfer
station selection process and a charity breakfast at the airport
benefiting the scholarship fund for the aircraft pilots association.
Councilmember Wales reported on activities of the King County Board
of Health, including implementation of the Affordable Health Care Act
and disposal of unused over-the counter and prescription drugs.
Councilmember Holman reported on his on-going efforts to establish a
monument commemorating the American ideal of civil
rights. Councilmember Holman is exploring possible
funding opportunities for the monument.
Councilmember Peloza reported on his attendance at the South
County Area Transportation Board meeting which included discussion
of Metro funding, a meeting conducted by the King County Solid
Waste Division on the potential need for a new solid waste transfer
station, and the King County Water Pollution Abatement Advisory
Committee meeting. Councilmember Peloza reminded the Auburn
International Farmers Market will be held Sunday from 10:00 a.m. to
Page 8 of 10
CA.A Page 40 of 69
3:00 p.m.
Councilmember Osborne reported that the Regional Transit
Committee has not met recently as members are focusing on
implementing reductions in service due to transit budget cuts.
Councilmember Partridge reported on his attendance at the Regional
Law, Safety and Justice Committee meeting where discussions
included public safety and mental health issues, crisis intervention
training for police, and forensic intensive supportive housing.
B. From the Mayor
Mayor Lewis commented on the Sound Cities position on the King
County Solid Waste Division transfer station study, the new educators
breakfast, the Sound Cities meeting, King County Councilmember
Pete von Reichbauer's Good Egg Breakfast, and the South
Correctional Entity (SCORE) meeting.
X. EXECUTIVE SESSION
At 8:52 p.m., Mayor Lewis recessed the meeting for a five minute
intermission and then to executive session for approximately 20 minutes to
discuss pending/potential litigation pursuant to RCW 42.30.110(1)(i) and
closed session to discuss collective bargaining pursuant to RCW
42.30.140(4)(b). Department directors and staff required for the executive
and closed sessions included: City Attorney Daniel B. Heid, Planning and
Development Director Nancy Welch, Advisor to the Mayor Michael Hursh,
Chief of Police Bob Lee, and Human Resources and Risk Management
Director Brenda Heineman. It was indicated that potential action by the
Council could occur following the executive and closed sessions.
At 9:20 p.m., the executive and closed sessions were extended an
additional five minutes.
At 9:24 p.m., Mayor Lewis reconvened the regular meeting.
City Attorney Heid read the title of Resolution No. 4988:
Resolution No. 4988
A Resolution of the City Council of the City of Auburn, Washington,
approving the Collective Bargaining Agreement between the City of
Auburn and the Auburn Police Management Association for 2013-2015
Councilmember Peloza moved and Councilmember Osborne seconded to
adopt Resolution No. 4988.
The resolution concludes negotiations with the Police Management
Association for 2013-2015.
Page 9 of 10
CA.A Page 41 of 69
MOTION CARRIED UNANIMOUSLY. 7-0
XI. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:25 p.m.
APPROVED this ______ day of ________________, 2013.
__________________________ ___________________________
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
Page 10 of 10
CA.A Page 42 of 69
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
September 10, 2013
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Approve Claims Vouchers
Background Summary:
Claims Voucher numbers 425098 through 425313 in the amount of $4,572,371.86 and
dated September 16, 2013.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:September 16, 2013 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 43 of 69
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
September 10, 2013
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Approve Payroll Vouchers
Background Summary:
Payroll check numbers 534082 through 534111 in the amount of $873,466.58 electronic
deposit transmissions in the amount of $1,220,321.62 for a grand total of $2,093,788.20 for
the period covering August 29, 2013 to September 11, 2013.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:September 16, 2013 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 44 of 69
AGENDA BILL APPROVAL FORM
Agenda Subject:
Call for Public Hearing
Date:
September 9, 2013
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council to conduct a public hearing on October 7, 2013 to receive public comments
and suggestions with regard to the proposed modifications to the 2013-2014 Biennial
Budget, including revenue estimates and possible increases in property taxes.
Background Summary:
This is the initial public hearing held prior to the review of the 2013-2014 mid-biennial
budget correction. This provides an opportunity for any citizens to make comments or
suggestions prior to publication of the mid-biennial correction. Another public hearing will
be held after publication of the mid-biennial budget correction.
Reviewed by Council Committees:
Councilmember:Partridge Staff:Coleman
Meeting Date:September 16, 2013 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 45 of 69
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6473
Date:
September 9, 2013
Department:
Finance
Attachments:
Memo
Ord 6473
Schedule A and Schedule B
Budget Impact:
$375,240.00
Administrative Recommendation:
City Council adopt Ordinance No. 6473.
Background Summary:
Ordinance No. 6473 (Budget Amendment #4) amends the 2013-2014 Revised Budget
as presented in the attached transmittal memorandum and supporting attachments.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development
Councilmember:Partridge Staff:Coleman
Meeting Date:September 16, 2013 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A Page 46 of 69
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: September 3, 2013
Re: Ordinance #6473 – 2013-2014 Budget Amendment #4
This amendment is the fourth budget amendment for the 2013-2014 biennium. Proposed amendments to
the 2013 budget are as follows:
Lea Hill Park (CP#1003): A total of $155,000.00 in additional budget authority is requested to enable
installation of the restroom and roadway resurfacing for Lea Hill Park. Construction of the park is
substantially complete with the exception of these two items. Source of funding will be from a transfer-
in of available real estate excise taxes from the municipal construction fund (Fund #328) in the amount
of $105,000 and an in-fund adjustment of $50,000.00 from unspent park improvement funds (Fund
#321). Approval of this proposed amendment would increase the project budget to $946,025.00.
Auburn Community Center (CP0925) and Auburn Activity Center (CP1015): $80,240.00 in
additional budget authority for the Auburn Community Center and $85,000.00 in additional budget
authority for the Auburn Activity Center is requested to fund completed design services from BLRB
Architects. Source of funding will be from a transfer-in of available real estate excise taxes from the
municipal construction fund (Fund #328). Approval of this proposed amendment would increase the
Auburn Community Center project budget to $108,536.50 and the Auburn Activity Center budget to
$85,000.00.
Airport Runway and Apron Rehabilitation: $110,000 in new budget authority is requested to fund
design work related to rehabilitation and seal-coating of runway and apron areas at the Auburn Airport.
Funding for this phase of the project will include a grant from the Federal Aviation Administration (90%
or $100,000), the Washington State Department of Transportation (5% or $5,000), and City Airport
fund balance (5% or $5,000). Council authorization to apply for these grants was previously approved
by Resolution 4928. The City has been awarded and has accepted the FAA grant. Verbal
confirmation of the WSDOT grant has been received, with formal notification forthcoming.
Construction work will occur in 2014 and will be included as part of the mid-biennial budget
amendment. This phase of the work will cost $265,000 and will be FAA and State grant funded in a
similar fashion to the design work presented above.
ORD.A Page 47 of 69
The following table summarizes the current and revised city-wide budget as a result of this
amendment.
Table 1: 2013 Budget as Amended
2013 Budget as Amended $ 256,169,481.06
Budget Amendment #4 (Ord #6473) 375,240.00
Budget as Amended $ 256,544,721.06
Attachments:
1. Proposed Ordinance #6473 (budget adjustment #4)
2. Summary of proposed 2013 budget adjustments by fund and department (Schedule A)
3. Summary of approved changes to adopted 2013 budget by fund (Schedule B)
ORD.A Page 48 of 69
ORDINANCE NO. 6 4 7 3
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO
6432, THE 2013-2014 BIENNIAL BUDGET ORDINANCE, AS
AMENDED BY ORDINANCE NO. 6456, ORDINANCE NO.
6462, AND ORDINANCE NO. 6472, AUTHORIZING
AMENDMENT TO THE CITY OF AUBURN 2013-2014
BUDGET AS SET FORTH IN SCHEDULE "A" AND
SCHEDULE "B"
WHEREAS, the Auburn City Council at its regular meeting of December 3,
2012, adopted Ordinance No 6432 which adopted the City of Auburn 2013-2014
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of March 4, 2013,
adopted Ordinance No. 6456 (BA#1) which amended Ordinance No 6432 which
adopted the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of May 28, 2013,
adopted Ordinance No. 6462 (BA#2) which amended Ordinance No 6456 which
amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of August 5,
2013, adopted Ordinance No 6472 (BA#3) which amended Ordinance No. 6462
which amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2013 budget as outlined in this Ordinance (BA#4),
and
WHEREAS, this Ordinance has been approved by one more than the
majority of all councilpersons in accordance with RCW 35A.34.200.
Ordinance No 6473
September 3, 2013
Page 1 of 3ORD.A Page 49 of 69
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2013-2014 Biennial Budget. The 2013-
2014 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule "A" attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts
shown on said Schedule "A" and Schedule "B". A copy of said Schedule "A" and
Schedule "B" is on file with the City Clerk and available for public inspection.
Section 2. Severability. If any provision of this Ordinance or the
application thereof to any person or circumstance is held to be invalid, the
remainder of such code, ordinance or regulation or the application thereof to other
person or circumstance shall not be affected.
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as provided
by law
Ordinance No 6473
September 3, 2013
Page 2 of 3ORD.A Page 50 of 69
INTRODUCED-
PASSED-
APPROVED-
PETER B LEWIS, MAYOR
ATTEST:
Danielle E. Daskam
City Clerk
APPROVED A TO FORM:
Daniel B. He
City Attorney
PUBLISHED:
Ordinance No. 6473
September 3, 2013
Page 3of3ORD.A Page 51 of 69
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #4 Ordinance 6473
Municipal Park Construction Fund (#321)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget 613,497.00 1,216,770.00 1,505,000.00 325,267.00
BA#1 (Adopted Ordinance #6456)626,025.00 477,296.50 1,103,321.50 0.00
BA#2 (Adopted Ordinance #6462)(809,407.00)626,025.00 0.00 (183,382.00)
BA#3 (Adopted Ordinance #6472)0.00 0.00 0.00 0.00
Lea Hill Park (cp1003)0.00 0.00 155,000.00 (155,000.00)
Miscellaneous Park Improvements (bud321)0.00 0.00 (50,000.00)50,000.00
REET2 transfer-in from F328 0.00 105,000.00 0.00 105,000.00
Auburn Community Center (cp0925)0.00 0.00 80,240.00 (80,240.00)
Auburn Activity Center (cp1015)0.00 0.00 85,000.00 (85,000.00)
REET1 transfer-in from F328 0.00 165,240.00 0.00 165,240.00
BA#4 (Proposed Ordinance 6473)0.00 270,240.00 270,240.00 0.00
2013 Revised Budget 430,115.00 2,590,331.50 2,878,561.50 141,885.00
Total Resources / Expenditures 3,020,446.50 3,020,446.50
Capital Improvements Fund (#328)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget 5,268,537.00 1,551,487.00 2,053,720.00 4,766,304.00
BA#1 (Adopted Ordinance #6456)675,543.50 109,734.00 854,277.50 (69,000.00)
BA#2 (Adopted Ordinance #6462)468,394.50 0.00 11,408.00 456,986.50
BA#3 (Adopted Ordinance #6472)0.00 0.00 0.00 0.00
REET1 transfer-out to F321 0.00 0.00 165,240.00 (165,240.00)
REET2 transfer-out to F321 0.00 0.00 105,000.00 (105,000.00)
BA#4 (Proposed Ordinance 6473)0.00 0.00 270,240.00 (270,240.00)
2013 Revised Budget 6,412,475.00 1,661,221.00 3,189,645.50 4,884,050.50
Total Resources / Expenditures 8,073,696.00 8,073,696.00
F:\Budget Directory\2013 Budget\Amendments\BA#4 - Lea Hill and Parks CIP\BA#4 - Sched A and B.xlsx 1
ORD.A Page 52 of 69
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #4 Ordinance 6473
Airport Fund (#435)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget 727,073.00 724,880.00 907,801.00 544,152.00
BA#1 (Adopted Ordinance #6456)145,846.00 0.00 145,846.00 0.00
BA#2 (Adopted Ordinance #6462)-54,007.00 86,346.00 0.00 32,339.00
BA#3 (Adopted Ordinance #6472)0.00 0.00 0.00 0.00
Airport Runway/Apron rehabilitation and seal coat
FAA Grant Funding (90%; in process)0.00 100,000.00 100,000.00
State Grant Funding (5%; in process)0.00 5,000.00 5,000.00
Project Design Expenses 110,000.00 (110,000.00)
BA#4 (Proposed Ordinance 6473)0.00 105,000.00 110,000.00 -5,000.00
2013 Revised Budget 818,912.00 916,226.00 1,163,647.00 571,491.00
Total Resources / Expenditures 1,735,138.00 1,735,138.00
Grand Total - All Funds Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget 66,056,411.00 160,298,583.00 168,557,536.00 57,797,458.00
BA#1 (Adopted Ordinance #6456)16,059,938.79 2,415,936.37 18,667,324.75 (191,449.59)
BA#2 (Adopted Ordinance #6462)9,441,816.90 1,896,795.00 5,423,410.80 5,915,201.10
BA#3 (Adopted Ordinance #6472)0.00 0.00 0.00 0.00
BA#4 (Proposed Ordinance 6473)0.00 375,240.00 650,480.00 (275,240.00)
2013 Revised Budget 91,558,166.69 164,986,554.37 193,298,751.55 63,245,969.51
Total Resources / Expenditures 256,544,721.06 256,544,721.06
September 3, 2013
Prepared by City of Auburn Finance Department
F:\Budget Directory\2013 Budget\Amendments\BA#3\Budget Adjustments Summary
F:\Budget Directory\2013 Budget\Amendments\BA#4 - Lea Hill and Parks CIP\BA#4 - Sched A and B.xlsx 2
ORD.A Page 53 of 69
Schedule B
2013 Appropriations by Fund
2013 Appropriation Authority by Fund
2013 Adopted BA#1 BA#2 BA#3 BA#4 Total 2013 Revised
Fund Budget (Ord 6456) (Ord 6462) (Ord 6472) (Ord 6473) Amendments Budget
General Fund (#001)62,679,549.00 359,086.00 4,973,008.93 - - 5,332,094.93 68,011,643.93
Arterial Street Fund (#102)14,420,588.00 1,470,704.87 190,961.00 - - 1,661,665.87 16,082,253.87
Local Street Fund (#103)2,744,920.00 390,000.00 228,163.00 - - 618,163.00 3,363,083.00
Hotel Motel Fund (#104)171,181.00 - 17,982.00 - - 17,982.00 189,163.00
Arterial Street Preservation Fund (#105)4,215,857.00 60,000.00 (34,068.00) - - 25,932.00 4,241,789.00
Drug Forfeiture Fund (#117)1,200,390.00 - (61,016.00) - - (61,016.00) 1,139,374.00
Housing and Community Development Grant Fund (#119)505,647.00 - 129,765.00 - - 129,765.00 635,412.00
Recreation Trails Fund (#120)29,571.00 - - - - - 29,571.00
Business Improvement Area Fund (#121)76,680.00 - 2,816.00 - - 2,816.00 79,496.00
Cumulative Reserve Fund (#122)7,316,905.00 - 39,053.00 - - 39,053.00 7,355,958.00
Mitigation Fees Fund (#124)3,248,612.00 - 692,567.00 - - 692,567.00 3,941,179.00
1998 Library Fund (#229)326,654.00 - - - - - 326,654.00
2010 Annex A&B Bond Debt Fund (#230)1,696,678.00 - - - - - 1,696,678.00
2010 C&D Local Revitalization Debt Fund (#231)594,570.00 - - - - - 594,570.00
LID Guarantee Fund (#249)44,588.00 - - - - - 44,588.00
LID #250 (#250)56,741.00 - - - - - 56,741.00
LID #350 (#275)7,245.00 - 5,631.00 - - 5,631.00 12,876.00
Municipal Park Construction Fund (#321)1,830,267.00 1,103,321.50 (183,382.00) - 270,240.00 1,190,179.50 3,020,446.50
Capital Improvements Fund (#328)6,820,024.00 785,277.50 468,394.50 - - 1,253,672.00 8,073,696.00
Local Revitalization Fund (#330)- 667,975.89 - - - 667,975.89 667,975.89
Golf Course Debt Service Fund (#417)390,429.00 - - - - - 390,429.00
Water Fund (#430)26,035,130.00 6,672,167.40 525,982.70 - - 7,198,150.10 33,233,280.10
Sewer Fund (#431)29,802,836.00 (12,620,753.00) 1,787,492.09 - - (10,833,260.91) 18,969,575.09
Storm Drainage Fund (#432)19,621,816.00 3,893,475.00 332,250.21 - - 4,225,725.21 23,847,541.21
Sewer Metro Fund (#433)- 14,000,000.00 - - - 14,000,000.00 14,000,000.00
Solid Waste Fund (#434)12,679,564.00 825,000.00 293,193.34 - - 1,118,193.34 13,797,757.34
Airport Fund (#435)1,451,953.00 145,846.00 32,339.00 - 105,000.00 283,185.00 1,735,138.00
Cemetery Fund (#436)1,062,416.00 30,000.00 168,692.05 - - 198,692.05 1,261,108.05
Golf Course Fund (#437)1,611,664.00 - (15,292.38) - - (15,292.38) 1,596,371.62
Insurance Fund (#501)1,986,779.00 - 43,902.08 - - 43,902.08 2,030,681.08
Facilities Fund (#505)4,563,249.00 120,674.00 432,752.96 - - 553,426.96 5,116,675.96
Innovation and Technology Fund (#518)7,237,981.00 589,100.00 258,060.19 - - 847,160.19 8,085,141.19
Equipment Rental Fund (#550)7,624,754.00 - 1,048,260.94 - - 1,048,260.94 8,673,014.94
Fire Pension Fund (#611)2,663,285.00 - (38,441.71) - - (38,441.71) 2,624,843.29
Cemetery Endowment Fund (#701)1,636,471.00 (16,000.00) (455.00) - - (16,455.00) 1,620,016.00
Total 226,354,994.00 18,475,875.16 11,338,611.90 - 375,240.00 30,189,727.06 256,544,721.06
September 3, 2013
Prepared by City of Auburn Finance Department
F:\Budget Directory\2013 Budget\Amendments\BA#3\Budget Adjustments Summary
ORD.A Page 54 of 69
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4990
Date:
September 5, 2013
Department:
Information Services
Attachments:
Res 4990
Agreement
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4990.
Background Summary:
Black Diamond police department has had numerous technical issues related to
systems, support and services. The police department consists of approximately 3
standalone computers and 8 laptop mobile computers utilizing the same systems
Auburn PD and Valley Communications uses currently. The police department has
specifically requested Auburn I & T, although the City of Black Diamond does have 1
support person. Due to economies, we've presented the Inter-local to include the
addition of City wide or additional Auburn IT services at a later date if desired and
appropriately negotiated.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Partridge Staff:Tiedeman
Meeting Date:September 16, 2013 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 55 of 69
RESOLUTION NO. 4 9 9 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN
INTERLOCAL AGREEMENT BETWEEN THE CITY OF
AUBURN AND THE CITY OF BLACK DIAMOND FOR
INFORMATION TECHNOLOGY SERVICES
WHEREAS, RCW 39.34 authorizes public agencies to enter into
interlocal agreements; and
WHEREAS, the City of Black Diamond has the need for professional
information technology services; and
WHEREAS, the City of Auburn is able and willing to provide those services, at a
cost that is acceptable to the City
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING
COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor of the City of Auburn and the Auburn City Clerk are
hereby authorized to execute an Interlocal Agreement between the City of Auburn and
the City of Black Diamond for Information Technology Services in substantial
conformity with the Agreement attached hereto as Exhibit "A" and incorporated herein
by this reference.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation.
Resolution No 4990
September 5, 2013
Page 1 of 2
RES.A Page 56 of 69
Section 3. This resolution shall be in full force and effect upon passage and
signatures hereon.
Dated and Signed this day of 2013.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST
Danielle E. Daskam, City Clerk
APPR D
WoreyDaniel . Hei
Resolution No. 4990
September 5, 2013
Page 2 of 2
RES.A Page 57 of 69
INTERLOCAL AGREEMENT
April 17, 2013
Page 1 of 12
CITY OF AUBURN – CITY OF Black Diamond
INTERLOCAL AGREEMENT FOR
INFORMATION SERVICES TECHNOLOGY
THIS INTERLOCAL AGREEMENT made and entered into, pursuant to the Interlocal
Cooperation Act, Chapter 39.34 of the Revised Code of Washington, on the _____ day of
__________________, 2013, by and between the CITY OF AUBURN, a municipal
corporation of the State of Washington (hereinafter referred to as “Auburn”), and the CITY
OF Black Diamond, a municipal corporation of the State of Washington (hereinafter
referred to as “Black Diamond”),
W I T N E S S E T H :
WHEREAS, Black Diamond seeks professional information technology (“IT”) services;
and
WHEREAS, Auburn has the requisite skills, resources and experience necessary to
provide such services and is willing and agreeable to provide such services upon the
terms and conditions herein contained.
NOW THEREFORE in consideration of their mutual covenants, conditions and promises,
the parties hereto do hereby agree as follows:
1. SCOPE OF SERVICES
Auburn agrees to perform for Black Diamond, in a good and professional manner the
tasks specific to support the Black Diamond Police Department (“BDPD”) described on
Exhibit A which is attached hereto and by this reference made a part of this Agreement.
(The tasks described on Exhibit A shall be individually referred to as a “task,” and
collectively referred to as the “services.”) Auburn shall perform the services as an
independent contractor and shall not be deemed, by virtue of this Agreement and the
performance thereof, to have entered into any partnership, joint venture, employment or
other relationship with Black Diamond. Auburn shall perform the services described in
Exhibit A which is attached hereto and by this reference made a part of this Agreement.
2. AMENDMENT REQUIRED FOR ADDITIONAL SERVICES
In the event additional IT services are required by Black Diamond beyond those
specified in Exhibit A and the compensation listed in this Agreement, and further
provided that Auburn has the time and resources to provide such additional services
and is willing to provide such services, a contract amendment shall be set forth in
writing and shall be executed by the respective parties prior to Auburn’s performance of
the additional IT services, except as may be provided to the contrary in Section 3 of this
Agreement. Upon proper completion and execution of an Amendment for additional
services, such Amendment shall be incorporated into this Agreement and shall have
the same force and effect as if the terms of such Amendment were a part of this
Agreement as originally executed. The performance of services pursuant to an
RES.A Page 58 of 69
INTERLOCAL AGREEMENT
April 17, 2013
Page 2 of 12
Amendment shall be subject to the terms and conditions of this Agreement except
where the Amendment provides to the contrary, in which case the terms and conditions
of any such Amendment shall control. In all other respects, any Amendment shall
supplement and be construed in accordance with the terms and conditions of this
Agreement.
3. PERFORMANCE OF ADDITIONAL SERVICES PRIOR TO EXECUTION OF AN
AMENDMENT
The parties hereby agree that situations may arise in which IT services other than those
described on Exhibit A are desired by Black Diamond and the time period for the
completion of such services makes the execution of Amendment impractical prior to the
commencement of Auburn’s performance of the requested services. Auburn hereby
agrees that it shall perform such services upon the request of an authorized
representative of Black Diamond at a rate of compensation to be mutually negotiated in
connection therewith. Any such additional IT services shall be memorialized in a written
amendment in accordance with Section 2 of this Agreement. The invoice procedure for
any such additional services shall be as described in Section 6 of this Agreement.
4. Black Diamond’S RESPONSIBILITIES
Black Diamond shall do the following in a timely manner so as not to delay the services
of Auburn:
a. Designate in writing a person to act as Black Diamond’s representative
with respect to the services described in Exhibit A. Black Diamond’s designee
shall have complete authority to transmit instructions, receive information,
interpret and define Black Diamond’s policies and decisions with respect to the
services, except in the event of an emergency as described in Exhibit A.
b. Furnish Auburn with all information, criteria, objectives, schedules and
standards for the services provided for herein.
c. Arrange for access to the property or facilities as required for Auburn to
perform the services provided for herein.
d. Examine and evaluate all studies, reports, memoranda, plans, sketches,
and other documents prepared by Auburn and render decisions regarding such
documents in a timely manner to prevent delay of the services.including
passwords, facility access and data systems to which Black Diamond is
requesting support. Auburn shall use “remote access” technology to support
Black Diamond systems where possible to limit onsite costs. Such examples
include Firewall, router, computer, Domain controller, active directory, Spillman
and secured/ encrpyted access to systems designated by Black Diamond to be
supported by Auburn.
f. BDPD must complete, and authorize necessary state documents related
RES.A Page 59 of 69
INTERLOCAL AGREEMENT
April 17, 2013
Page 3 of 12
to “Agency Authorization” designating City of Auburn as IT Technical contact and
complete a “Management Control Agreement” filed with WSPthat will allow
Auburn IT staff to work with CJIS and ACCESS information including SSID,
Mneumonics and ORI informaiton to support the system.
5. ACCEPTABLE STANDARDS
Auburn shall be responsible to provide, in connection with the services
contemplated in this Agreement, work products and services of a quality and
professional standard acceptable to Black Diamond.
6. COMPENSATION
Compensation for Auburn’s performance of the services provided for herein are
attached as Exhibit B . Annual sum shall be increased January 1, 2014 with
advance notice given to Black Diamond, and each January 1 thereafter, by an
amount equal to 2% or the most recent Seattle-Tacoma-Bremerton Consumer
Price Index - U whichever is greater for the term of this Agreement.
Auburn shall submit to Black Diamond a monthly invoice and Black Diamond
shall process the invoice or statement in the next billing/claim cycle following
receipt of the invoice or statement, and shall remit payment to Auburn thereafter
in the normal course, subject to any conditions or provisions in this Agreement or
Amendment.
7. TIME FOR PERFORMANCE AND TERM OF AGREEMENT
Auburn shall perform the services provided for herein in accordance with the
direction and scheduling provided in Exhibit A, unless otherwise agreed to in
writing by the parties. The initial term of this agreement shall be twelve (12)
months and may be extended thereafter by written agreement of the Parties 60
days prior to term end. It is provided, however, that either party may cancel this
Agreement upon sixty (60) days written notice to the other party.
8. OWNERSHIP AND USE OF DOCUMENTS
All documents, reports, memoranda, diagrams, sketches, plans, design
calculations, working drawings and any other materials created or otherwise
prepared by Auburn as part of its performance of this Agreement (the “Work
Products”) shall be owned by and become the property of Black Diamond, and
may be used by Black Diamond for any purpose beneficial to Black Diamond.
Public records requests shall be the responsibility of Black Diamond, however
Auburn may assist at Black Diamond request at hourly rates provided under
exhibit B for onsite support.
9. RECORDS INSPECTION AND AUDIT
RES.A Page 60 of 69
INTERLOCAL AGREEMENT
April 17, 2013
Page 4 of 12
All compensation payments shall be subject to the adjustments for any amounts
found upon audit or otherwise to have been improperly invoiced, and all records
and books of accounts pertaining to any work performed under this Agreement
shall be subject to inspection and audit by Black Diamond for a period of up to
three (3) years from the final payment for work performed under this Agreement.
10. CONTINUATION OF PERFORMANCE
In the event that any dispute or conflict arises between the parties while this
Contract is in effect, Auburn agrees that, notwithstanding such dispute or
conflict, Auburn shall continue to make a good faith effort to cooperate and
continue work toward successful completion of assigned duties and
responsibilities. Provided that if Black Diamond fails to pay for the services
provided by Auburn, Auburn can cease providing such services until payment is
made.
11. ADMINISTRATION OF AGREEMENT
This Agreement shall be administered by Ron Tiedeman, Innovation &
Technology Director or designee on behalf of Auburn, and by Mark E. Hoppen,
City Administrator or designee on behalf of Black Diamond. Any written notices
required by the terms of this Agreement shall be served on or mailed to the
following addresses:
CITY OF AUBURN
Innovation & Technology
Ron Tiedeman
25 W Main St
Auburn, WA 98001-4998
Phone: 253-288-3160
Fax: 253-804-3116
E-mail: rtiedeman@auburnwa.gov
CITY OF BLACK DIAMOND
City Administration
Mark E. Hoppen
24301 Roberts Drive
Black Diamond, WA 98010
(360) 886-5700
mhoppen@ci.blackdiamond.wa.us
12. NOTICES
All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be deemed to have been duly given if
delivered in person or deposited in the United States mail, postage prepaid, for
mailing by certified mail, return receipt requested, and addressed, if to a party of
this Agreement, to the address for the party set forth above.
Either party may change his, her or its address by giving notice in writing, stating
his, her or its new address, to the other party, pursuant to the procedure set forth
above.
13. INSURANCE
RES.A Page 61 of 69
INTERLOCAL AGREEMENT
April 17, 2013
Page 5 of 12
Black Diamond shall maintain in full force throughout the duration of this
Agreement comprehensive general liability insurance with a minimum coverage
of $1,000,000.00 per occurrence/aggregate for personal injury and property
damage. This requirement shall be deemed satisfied by evidence of Black
Diamond's membership in a municipal self-insurance pool, including evidence of
limits of coverages, exclusions and limits of liability satisfactory to Auburn.
Auburn shall maintain in full force throughout the duration of this Agreement
comprehensive general liability insurance with a minimum coverage of
$1,000,000.00 per occurrence/aggregate for personal injury and property
damage. This requirement shall be deemed satisfied by evidence of Auburn's
membership in a municipal self-insurance pool, including evidence of limits of
coverages, exclusions and limits of liability satisfactory to Black Diamond.
14. INDEMNIFICATION
a. Black Diamond shall indemnify and hold Auburn and its agents, employees,
and/or officers, harmless from and shall process and defend at its own expense
any and all claims, demands, suits, at law or equity, actions, penalties, losses,
damages, or costs, of whatsoever kind or nature, brought against Auburn arising
out of, in connection with, or incident to the execution of this Agreement and/or
Black Diamond’s performance or failure to perform any aspect of this Agreement;
provided, however, that if such claims are caused by or result from the concurrent
negligence of Auburn, its agents, employees, and/or officers, this indemnity
provision shall be valid and enforceable only to the extent of the negligence of
Black Diamond; and provided further, that nothing herein shall require Black
Diamond to hold harmless or defend Auburn, its agents, employees and/or officers
from any claims arising from the sole negligence of Auburn, its agents, employees,
and/or officers. No liability shall attach to Auburn by reason of entering into this
Agreement except as expressly provided herein.
b. Auburn shall indemnify and hold Black Diamond and its agents, employees,
and/or officers, harmless from and shall process and defend at its own expense
any and all claims, demands, suits, at law or equity, actions, penalties, losses,
damages, or costs, of whatsoever kind or nature, brought against Black Diamond
arising out of, in connection with, or incident to the execution of this Agreement
and/or Auburn’s performance or failure to perform any aspect of this Agreement;
provided, however, that if such claims are caused by or result from the concurrent
negligence of Black Diamond, its agents, employees, and/or officers, this
indemnity provision shall be valid and enforceable only to the extent of the
negligence of Auburn; and provided further, that nothing herein shall require
Auburn to hold harmless or defend Black Diamond, its agents, employees and/or
officers from any claims arising from the sole negligence of Black Diamond, its
agents, employees, and/or officers. No liability shall attach to Black Diamond by
reason of entering into this Agreement except as expressly provided herein.
RES.A Page 62 of 69
INTERLOCAL AGREEMENT
April 17, 2013
Page 6 of 12
15. WAIVER OF SUBROGATION
Black Diamond and Auburn hereby mutually release each other from liability and waive all
right of recovery against each other for any loss caused by fire or other perils which can
be insured against under fire insurance contracts including any extended coverage
endorsements thereto which are customarily available from time to time in the State of
Washington, provided, that this paragraph shall be inapplicable to the extent that it would
have the effect of invalidating any insurance coverage of Black Diamond or Auburn.
16. COMPLIANCE WITH REGULATIONS AND LAWS
The parties shall comply with all applicable rules and regulations pertaining to them in
connection with the matters covered herein.
17. ASSIGNMENT
The parties shall not assign this Agreement or any interest, obligation or duty therein
without the express written consent of the other party.
18. ATTORNEYS’ FEES
If either party shall be required to bring any action to enforce any provision of this
Agreement, or shall be required to defend any action brought by the other party with
respect to this Agreement, and in the further event that one party shall substantially
prevail in such action, the losing party shall, in addition to all other payments required
therein, pay all of the prevailing party’s reasonable costs in connection with such action,
including such sums as the court or courts may adjudge reasonable as attorney’s fees in
the trial court and in any appellate courts.
19. NONDISCRIMINATION
Each of the parties, for itself, its heirs, personal representatives, successors in interest,
and assigns, as a part of the consideration hereof, does hereby covenant and agree that
it will comply with pertinent statutes, Executive Orders and such rules as are
promulgatedto assure that no person shall, on the grounds of race, creed, color, national
origin, sex, sexual orientation, age, or the presence of any sensory, mental or physical
handicap be discriminated against or receive discriminatory treatment by reason thereof.
20. MISCELLANEOUS
a. All of the covenants, conditions and agreements in this Agreement shall
extend to and bind the legal successors and assigns of the parties hereto.
b. This Agreement shall be deemed to be made and construed in accordance
RES.A Page 63 of 69
INTERLOCAL AGREEMENT
April 17, 2013
Page 7 of 12
with the laws of the State of Washington. Jurisdiction and venue for any action
arising out of this Agreement shall be in King County, Washington.
c. The captions in this Agreement are for convenience only and do not in any
way limit or amplify the provisions of this Agreement.
d. Unless otherwise specifically provided herein, no separate legal entity is
created hereby, as each of the parties is contracting in its capacity as a municipal
corporation of the State of Washington. The identity of the parties hereto is as set
forth hereinabove.
e. The performances of the duties of the parties provided hereby shall be
done in accordance with standard operating procedures and customary practices
of the parties. Semi-annual operational review and service meetings shall be held
with representatives from both cities to review and discuss service and support
delivery.
f. No provision of this Agreement shall relieve either party of its public agency
obligations and or responsibilities imposed by law.
g. If any term or provision of this Agreement or the application thereof to any
person or circumstance shall, to any extent, be held to be invalid or unenforceable
by a final decision of any court having jurisdiction on the matter, the remainder of
this Agreement or the application of such term or provision to persons or
circumstances other than those as to which it is held invalid or unenforceable shall
not be affected thereby and shall continue in full force and effect, unless such
court determines that such invalidity or unenforceability materially interferes with or
defeats the purposes hereof, at which time either party shall have the right to
terminate the Agreement.
h. This Agreement constitutes the entire agreement between the parties.
There are no terms, obligations, covenants or conditions other than those
contained herein. No modifications or amendments of this Agreement shall be
valid or effective unless evidenced by an agreement in writing signed by both
parties.
i. Copies of this Agreement shall be listed by the parties on their websites as
provided for in RCW 39.34.040.
RES.A Page 64 of 69
INTERLOCAL AGREEMENT
April 17, 2013
Page 8 of 12
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
CITY OF AUBURN
___________________________________
Peter B. Lewis
Auburn Mayor
CITY OF Black Diamond
___________________________________
Rebecca Olness
Black Diamond Mayor
Attest:
___________________________________
Danielle Daskam,
Auburn City Clerk
Attest:
___________________________________
Brenda L. Martinez,
Black Diamond City Clerk
Approved as to form:
___________________________________
Daniel B. Heid
Auburn City Attorney
Approved as to form:
___________________________________
Print Name:________________________
Title: ______________________________
RES.A Page 65 of 69
INTERLOCAL AGREEMENT
April 17, 2013
Page 9 of 12
STATE OF WASHINGTON )
) ss.
COUNTY OF KING )
ON THIS ________ day of ____________________________, 2011, before me personally
appeared _________________________________ and _________________________________
to me known to be the ____________________________ and ____________________________
of _____________________________________, a municipal corporation, the corporation that
executed the within and foregoing instrument, and acknowledged said instrument to be
the free and voluntary act and deed of said corporation, for the uses and purposes therein
mentioned, and on oath stated that they were authorized to execute said instrument, and
the seat of said municipal corporation is affixed hereon.
WITNESS my hand and official seal hereto the day and year in this certificate first above
written.
_____________________________________
NOTARY PUBLIC in and for the State
of Washington, residing at ____________
My Commission Expires:______________
STATE OF WASHINGTON )
) ss.
COUNTY OF KING )
ON THIS ________ day of ____________________________, 2011, before me personally
appeared _________________________________ and _________________________________
to me known to be the ____________________________ and ____________________________
of _____________________________________, a municipal corporation, the corporation that
executed the within and foregoing instrument, and acknowledged said instrument to be
the free and voluntary act and deed of said corporation, for the uses and purposes therein
mentioned, and on oath stated that they were authorized to execute said instrument, and
the seat of said municipal corporation is affixed hereon.
WITNESS my hand and official seal hereto the day and year in this certificate first above
written.
_____________________________________
NOTARY PUBLIC in and for the State
of Washington, residing at ____________
My Commission Expires:______________
RES.A Page 66 of 69
INTERLOCAL AGREEMENT
April 17, 2013
Page 10 of 12
EXHIBIT A
SCOPE OF SERVICES
Services Provided:
• General network and desktop support
• Application and software end user support
• Operating system patch management
• Technical recommendations
Requesting support:
All requests for service should be emailed to helpdesk@auburnwa.gov. The request
will be forwarded to City of Auburn technical staff for resolution. Persons authorized to
request support on a non-emergency basis are City of Black Diamond Police
Department staff and designees.
Service levels:
For requests e-mailed Monday through Friday from 7:00 am to 5:00 pm, we will try to
respond within 30 minutes. During high call volumes, we will assist you as soon as
possible.
With authorization of Mayor, City Administrator or Police Chief, support outside regular
business hours will be provided on an emergency basis. If you need an immediate
response during off hours and have the appropriate authorization, please email
helpdesk@auburnwa.gov with the name of authorizing person and nature of issue or
call 253-876-1947. Your issue will be forwarded to the on-call technician for resolution.
Service Limitations:
• City of Auburn will assist and provide recommendations on network security but
security remains the responsibility of City of Black Diamond.
• City of Auburn will document, and present information relevant to technical audits
however compliance will be the responsibility of Black Diamond, including CJIS
and ACCESS Audits.
• City of Auburn will assist and provide recommendations on hardware and
software purchases. All hardware and software purchases are the responsibility
of City of Black Diamond.
• Unless otherwise specified via addendum or SOW “additional services”
identified below will be the responsibility of Black Diamond.
Additional Services:
Current IT support is based on needs and requests of Black Diamond Police. City of
RES.A Page 67 of 69
INTERLOCAL AGREEMENT
April 17, 2013
Page 11 of 12
Auburn may provide City-wide support based on same hourly rate, however all non-
police department support will be in addition to the basic services and support payment.
Black Diamond representatives may negotiate to add interim city-wide support services
or additional services to this ILA through an addendum process in the event additional
ongoing services are needed while both parties seek appropriate Mayor and Council
approval.
Additional services include but are not limited to:
GIS Services
Spillman hosting and support
Licensing Support : Netmotion and Virus Protection
Web Application and Design Services
Publishing and Design Services
Multimedia/ Film Services
Billing:
All service will be billed monthly according to Attachment B. Services that are billed on
an hourly basis will include a brief description of the service and the department where
the service was performed. Monthly charges for service are based on an estimated 100
helpdesk requests annually. In the event annual helpdesk requests exceed 100 tickets,
City of Black Diamond agrees to negotiate these additional services which may include
mutually agreed adjustments to monthly service charges.
RES.A Page 68 of 69
INTERLOCAL AGREEMENT
April 17, 2013
Page 12 of 12
EXHIBIT B
COST OF SERVICES
Support Function Operating Hours Billing rate Monthly cost
Project Specific one-time start-up Fees:
Evaluation of current needs identifies
upfront hours of support to stabilize
Police services, software and systems.
We estimate approximately 20-30 hours
of onsite work to accomplish specific
requests in a timely fashion. Estimate
includes: Firewall and VPN configuration,
Vehicle MDC reimaging, profile updates,
State Link activation, and network
administration
Staff will coordinate
with Black Diamond
on appropriate times
to accomplish work
onsite. Billing will be
based on time spent,
and billed for actual
hours as they occur.
$1500.00 -
$2250.00 plus
mileage. First
month will be
prorated based on
completion of 20-
30 hours.
n/a
General Network and desktop
maintenance and support including
operating system patch management,
virus system software management,
general troubleshooting and problem
resolution that can be via remote
access/phone and minimal Black
Diamond Auburn office visits where
deemed possible allowing equipment
drop off and minimal hands on
configuration support.
M - F, 7 a.m. - 5 p.m.
excluding holidays
$400.00 / month
effective October
1, 2013 and
monthly thereafter
$400.00
Network and desktop repair and
maintenance that require onsite support.
M - F, 7 a.m. - 5 p.m.
excluding holidays
$75.00 / hour plus
mileage based on
IRS standard
mileage rate
Per hour as
required
All support responses by City of Auburn
technical support staff.
Note: COA technical support staff will not
respond without authorization from City of
Black Diamond Mayor, Police Chief or
City Administrator.
Non business hours,
afterhours,
emergency response
$110.00 / hour
with one hour
minim um plus
mileage based on
IRS standard
mileage rate
Per incident as
required
Netmotion Client Software n/a n/a Per event
Virus Protection Software n/a n/a Yearly
RES.A Page 69 of 69