HomeMy WebLinkAbout08-26-2013 a,,,oF -�'"` • Municipal Services Committee
August 26, 2013 - 3:30 PM
City Hall Conference Room 3
WASH I NGTON MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hali, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present; Chair Bill Peloza, Vice Chair Wayne Osborne,
Member John Partridge.
Staff present: Mayor Rete Lewis, Chiefiof Police Bob Cee, Assistant
Chief of Police Bill Pierson, Parks, Arts & Recreation Director Daryl
Faber, Finance Director Shelley Coleman, City Attomey Dan Heid,
Assistant City Attomey Steve Gross, Aubum Municipal Airport
Manager Jamelle Garcia and Police Secretary/Scribe Terry Mendoza.
Others present Citizen Scot Pondelick and Aubum Reporter
Representative Robert Whale.
B. Announcements
C. Agenda Modifications
Resolution No. 4987 was added as an action item. This is a
Resolution ofthe City Council of the City of Aubum, Washington,
aufhorizing the Mayor and City Clerk to execu#e an agreement
between the City of Aubum and Century West Engineering Corp., for
civil engineering services at the Aubum Municipal Airport. Finance
Director Shelley Coleman briefed the Committee on the contract that
Assistant City Attorney Steve Gross and Auburn Municipal Airport .
Manager Jamelle Garcia have been working on since June 2013.
Every five years we are �equired to fulfill grant assurances by
conducting a selective process to reevaluate engineering serVices.
. The advertisement was completed in June with the selection review
taking place in July. There were finro firms interviewed and Centary
West was selected. As such, this Resolution allows us to enter into a
contract with Century VVest for design work at the airport: Vice Ghair
Osbome requested clarification on Exhibit A as listed in the
Resolu#ion. City Attomey Dan Heid stated that the Contract'is Exhibit
A and it will be notated correctly on the Final document. Committee
. discussion followed.
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�ce Chair Osborne moved to forward Resolution No. 4987 to full
Council for consideration. Membe� Partridge seconded. Chair Peloza
concurred.
MOTION PASSED: 3-0
II. CONSENTAGENDA
A. August 12, 2013 Minutes
Vice Chair Osbome moved to accept the Minutes as presented.
Member Partridge seconded. Ghair Peloza concurred.
MOTION PASSED: 3-0
III. DISCUSSION ITEMS
A. Animal Control Licensing Program (Coleman)
Finance Director Shelley Coleman provided an update to the
Co,mm.ittee. At the request of Chair Peloza, Director Coleman
distributed updated charts show'ing fhe Sales and Revenue data
separately. Year to date revenue through July shows we are at
$90,855.00 compared to our budget goal of $96,000.00. Licenses
sold through July totals 3,057 as compared to King County's 2012
total of 3,535. Additionally, a chart was provided'illustrating how the
AVHS loan ofi$102,548.00 would be repaid to the City of Aubum.
Committee discussion followed.
B. Resolution No. 4984 (Faber)
Mayor Lewis led the discussion by advising the Commiftee that #he.
information proyided on the (green) Agenda was incorcect. The
original infent of Resolution No. 4984 was to express support for
veteran recognition measures in the City of Auburn and identify
methods through which sueh recognition will be addressed. Tfiis d.raft
Resolution now defines a process for approval of requests for
structures in City parks and subject to approval by the City Council as
to which structures would be approved and where the strucfures
would be located. It also �eferences a City Policy that is intended to
define the City's position with regards to control of such sfruc4ures in.
City parks. A few corrections to the draft Resolution were identified by
the committee and the appropriate changes will be included in the
fnal version. City Attomey Dan Heid diStributed a sample of this
same type of Monument Policy from the City of San Jose, Califomia,
as a reference for the Committee.
In addition, Chair Peloza, handed out a computer photo rendering to
#he Committee and Mayor reflecting the Les Gove Communiry Center
with a Pavilion of Flags surrounding the front eourt yard. Also, Chair
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Peloza suggested that a copy of this photo be given to the PCDC as
well during their review of Resolution No. 4984.
C. Police Equipment (Lee)
Assistant Police Chief Bill Pierson briefed the Committee on new
Officer Equipment and Uniform costs for New Recruit & Academy
Uniform, Post Academy Items antl commissioned Officer Uniform.
Portable radios are currently being replaced through King County and
the costs per radio have increasecl due to advances'in tech.nology and
soflware. Protective vests are replaced every five years. In addition,
the Committee was briefed on Patrol Car Equipment &
Technology. The Aubum Police Department (APD) currently has 28
patrol cars and since the APD is a solo patrol agency there is one
officer assigned to a car per sfiift. Two (2) Oificers are used on
special circumstances. Vehicles are replaced based on mileage.
Committee discussion followed.
D. Project Matrix
The following updates were identfied for the Project Matrix:
Item 24P: Review date changed to 619/14.
Item 27P: Review date changed to 9/23/14.
IV. ADJOURNMENT
The meeting was adjoumed at 420 p.m: The next regular meeting is
scheduled for Monday, 5eptember 9, 2013 at 3:30 p.m. in Conference
Room 3 of City Hall, 25 West Main Street, Auburn, WA.
Signed this � day of September, 2013.
�J ��
B eloza, Chair Terry ndoza, lice Secretary/Scribe
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