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Home My WebLink About08-28-2013 Items Submitted at the Meeting . LGCC 08I728N 3 Pgs.71-- � III.B.Busi�Plan ' ' Submitted by: DFaber ' O. Auburn Cornrnun 'ty and �vent C�nter �� u�iness Op�rations PI'an l�ugust 2013 � F� * _ �. .__._ _ k AU�URN ` '"''. , _ .,�i:= THAN YOp _ �pR�. lMAGINfcO 1 � .��, �� .�.� _._ .. ..__._._"__. . . �. � 1 I 1 I -' I � � z�. _ �� :� .Il ; • � - ":��_� �'U �t� ' , � .,�.. �"^�' � r .�1.S. �''� 1 t! '�f � _Y , ' � �� , ��_..� "-�'yr_.�_ �. r�+��R Jl ..1�' -_ � t j=' •\�� f -�- _ . 1 .� :-� ; -�' ` , -: '� <�'-- �,:: �N �� _ :,�y_, , ., � , � � � � � ",'��"'-�?.`� `-••�. � �--� ,4$ _ se.�da.mw...tiduww�m uema� INTRODUCTION The purpose of the draft operations/business plan is to outline a strategy for the successful development, construdion and operation of the Auburn Community and Event Center. For over 20 years various committees have been exploring the feasibility of designing, building and maintaining a Community Center that would both bring the diverse community together as well as create revenues to assist in offsetting the cost of operations in an effort to meet the needs of our changing population. The Community Center Business Operation Plan lays out an action plan to which goais are identified and matched with specfied resources. 2 EXECUTIVE SUMMARY Project Description The Gityof Auburn is without a dedicated gathering space for a population of over 73,000 people. According to the 2005 Aubum Parks, Rec�eation and Open Space Plan, the City of Au6um should have one Community Center available per 40,000 people and is deficient in this type of facility. The hew Community Center will serve the entire community and be open year-round. It would be used for varioua health and wellness programs; multi-generational and multi-cultural events; special events; family programs; art, craft and music; community education and specialty classes; expanded youth and pre-school programs; meetings and corporate events; and wedding receptions. The Auburn Community Center will be approximately 21;750 sf. The faciiity will feature a spacious. and welcoming lobby and a large community gathering space for up to 450 persons. Itwill feature a large patio area opening up to the park. The facility will also provide space for the Parks, Arts& Recreation administrative offices. In addition the City would partner with various non-profits such as Veterans Services to provide p�ogrammable meeting space to meet the communities needs. Benefits of the Project • Contri6ute to community pride - J 7 �� i j anii foster a sense of � � � '° '�'/ `- :`�-�, I �� I i community-create a `� I � m;�_,.� i �$ i� ��I community gathering place for � � e `. � _1�__I�� J`_��- neighbors, family and friends �� i I I ---- ��- rr to meet � � I '� �� • Offer a broad range of ��--; V V� ___J�� activities promoting social r �� ' i • �in � interaction, especially with 1 � �'.,,� f(%�_ -�' e� new residents of Autium �_-�__� " � - � • Provide maximum flexibility ' ' and multipleuses tFirough '� � -a.�i design; adaptable to changing '� inte�ests • Provide a facility that is - ;a;��-�� - � finanoially feasible, affordable _ i = for participants,and can — o � � `� generate,revenue to offset a � � �� ,.. portion of operating costs � �� ° ''� -� � ; �l�� e,,s � ��. , .�. , - , �O„�.�8 �Op `..� II� � y O a nomm �,1 � i � , � � �r LE5 GOVE PARK IS A _ -� CENTRAL GATHERING L POINT IN AUBURN o` U � 3 HISTORY Studied forover 30 years Concepts of what should be build have been modified due to other facilities build in the last years. i In 1989 a bond issue to construct a community center received a 58%favorable vote but failed.to gain the super majority needed. After this the city constructed the Senior Centerand the Aubum Library in the Les Gove Campus. In 2001 a Citizen committee (chaired by Councilperson Lynn Norman and Gary Masterjohn) again discussed the need for a community center. Conclusions included 1. Auburn lacks adequate community facilities to serve currerit and future needs. 2. there is significanf community need, interest and support forexploring the development of a community center 3. there exists strong citizen support.for using public funds to build a community center Following this the Cirypartnered with the YMCA to assist in meeting the health and fdness needs of the community. In 2004 a new task force was formed facilitated by ARC Architects. Again the lack of a "large gathering place" and activities for Teens were the prime unmet need voiced by the citizen group. In 2005 a citizen survey of400homes was conducted by Leisure Vision. Construction of a Community Center as well as improvements to neighborhood parks where the two highest ranked priorities from the survey. Based on years of studies, the designs of the facility and key components to be included were developed and the firm of BLRB was hired to provide design services. Tours of numerous community centers have occurred and the best features of each have been recommended for this project. dn 2010, the Community Center, designed by BLRB was put out to bid. Bids were opened and it was determined that due to the financial position of the City as well as the economic situatian of the region the p�oject inrbuld be postponed. In 2011, a Les Gove Community Campus Committee was formed to continue the vision of completing the Les Gove Campus to include a Community Center 4 - - , - - . - . . . - . - - . .- -- • -- . -- . - . _ - . .. - . - - . - - - . . -. . . - . - - - . - - . - - . . - - . . . _ . - - - . � . . . . - . - - . - - - - - . . . - - ... - . _ . _ � . - . . . . . .. - . . . . .. - . - .. -. - - - .- -. . . --. . . . . - . . - - ... . . 110 ' •' ' ' • ' - • •• r�• ' - • - • _ • • . � - • •'�� ' ' ' -• . - • " • " " •' • - " • •r •�• ' . • . ' • ' ' ' � � • � - • • . � � 1 1 11� •. • : �00 - ��0 1• 111 1' , ' - •- 1� � 11 111 ' �s'+ df'�t r7�7 i�r 1t a ti �.•SrD"r ♦ C!i a..`�� .I f��a��p�t�� , �` _ ` �� , ` . � ' � .�. � - -� ��. � ,•�' ��fe� �r - u b r�,rg�� :[ � 'r , r "i�i '° �r ' .W�'^'��` +.� ) , � li 7�� .i� M � ��T��I�r�y�}��! ■ r��{� �f�. �j�.�„r ��R1��R�1��7`. bi ry 1 ,X `��,y�pq!� �' I } �' � I� •� �p�� 6 ?I�. .. 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A-�h��4.iY.�S��51:� �� .l�1ET �r I. 6'i�l�e I li.^#:�aL' �� r�.:i n r ° - r �lflY" s`J Aubum Community and Event Center Preliminary Program Models • Commun/ty/Mu/ti-purpose Room A large 3-bay community room (multi-purpose space) designed to accommodate events.for approximately 384 people (banquet seating) 550 (theater seating)will address some of the need for meeting and banquet space in Aubum. Space will feature modern technology for training and workshops intended for Community, Veteran and Human Service advancement in the commun'ity. Physical support spaces include storage as well as a catering kitchen which is sized relative to tHe meeting room space. Will also be used for recreation/enrichment classes. • C/assrooms 2 muki-use and program specific classrooms are included in the facility design based on existing programs, anticipated programming space needs. Classrooms will accommodate lecture space for up to 30 paRicipants, recreation, education and enrichment classes, martial arts, biRhday parties, senior classes, and also will be available for rental. Examples of classroom activities include: Aerobics, Pilates, Yoga; Tai Chi and Karate; Dance and Movement classes; Art and Music; Community Education/Specialty Classes; ParenUChild (Baby) classes and community rental opportunities. • Facility Renta/s for Large Gathedng Area &Classrooms: • Service club events and programs • Meetings and corporate eveMs • Conferences and pmpus wide conferences • Community events,gatherings,debates,and other special meetings • Trede Shows and campus wide trade shows • Wedding Receptions • Special Events • Parties and special ceiebrations • Other Rentals • Programming for Large Gafherfng Area 8 C/assrooms • Expanded pre-school programs:ARs,Dance,Tumbling,Crafts • Computer Training • Art&Craft classes:Watercolar,Painting,Pottery, Special'¢ed crafts • Community Education Classes • real estate,foreign language,sales skills,financial planning,etc. • Enrichment Classes:Cooking;fitness,art,music;Hance,etc: • Options for homeschooled youth:physical education,art, music, band,etc. . Programs and eveMS forfamiiies with a focus on multi-generational activities • Cultural Programming for Large Gaihering Area.&Classrooms • Through ajoiM effort belween Community Services and Parks,Arts&Recreation,coordinate cultural meetings and events • Providing cart space for cultural groups and service groups who use the faciliry as an on-going meeting space. • Increase recreation and enrichment programs to inerease service to culturalty diverse population. • Lobby/Lounge Area The lobbyAounge area will serve all populationsfor socia�gathering, informal activities, waiting for transportation as well as registering for seminars, training, activities and rentals. . Friendship/Storage Area The Friendship area will be set-up to allow for outside organizations to set-up and develop their events/activities in a dedicated/secure classroom/storage area. • Office Space The majority of the Recreation and Arts staff currently located at the Parks and Recreation Administration Building will operate out of the new Community Center: This will allow for the deveiopment of a renovatedTeen Center in the existing Administration Buiiding. In addi4ion office space may be available for intemal and extemal Community and Human Service organizations. 6 AREA SUMIl9ARY- COMMUAIITY CENTER S ce Descri 'on:_ _ - ----- --- - .--- --- ------ - . . S uare Feet Parks and Recreation Office Suite incl. circulation &walls 4 263 Large Gatfiering (450 people xapprox.18'sf/person) 3 subdivisions, 36 x 76 8,208 General Stora e 280 Table and Chair Stora e 220 2 Meetin Rooms with stora e & sinks 900 sf ea. 1,800 1 Friendshi materials stora e 900 Public Lobb and Rece tion Desk casual seatin for 8-12 1,350 Warmin Kitchen 400 Mechanical - Fire riser room -electrical MDF room 600 Custodial/Central Receivin 300 Public Restrooms-near atherin 580 Walls and Intemal Circulation 2 851 . TOTAL-COMMUN/TY CENTER 21,752 7 APPENDIX II Projected Income Revenue Projecfed Projected Area � O ortunities Revenue Total Income Basis of Projection ExamP�e` — �Youth Art Class $2,000 $2,000 �C/assroom A Totals 8 Aubum Community and Events Center OperaUng Costs Service Budgeted Cost Actual YTD Costs Electric Gas Water MaiMenance/Re air Building Supplies & Services. Office Su lies Totals Aubum Community and Events Center Direct&Indirect Expenses Type of Expense Service Expense Amount Dired Salaries &Wa es Electricit Gas Water Other Maintenance/Re airs Buildin Su lies'& Services Office Su lies Total Direct Ex enses:. Indirect Pro e Insurance Debt Service Other Custodian Services Total Indirect Ex enses: Grand Total: Direct 8lndirect Ex enses: Communify Ceirter Expenses per Square Foot Building Expenses per Square Foot _S uare Foota e of Buildin Total Ex enses Cost er S uare Foot Building Utility Expenses per Square Foot Square Footage of Utilities Expenses Cost per Square Foot Buildin Electricit • Gas Water Total Utilitiese ' 9 DRAFT Community Center & Event Center Fee Schedule Core Operating Hours 8:00 a.m. — 9:00 p.m., Monday through Friday Rental Hours may vary Resident Non- Aubum Other Approved Aubum Veterans Resideni Non-Proflt Non-Profit Aubum Senfor Bldg. Cultural Ac6vify (resldent Groups Cenfer �ate) (provlding (�lden� free publlc acOvf Fult Banquet Friday: 5pm-11pm $120/hour $150/hour $90/hour $120/hour $90lhour $80/hour Saturday: 9am-11 pm (lu/l laelllty 1rom 12pmcloSfnP) Sunda : 9am-11 m 1/3 Banquet M-F: 8am-9pm $50/hour $65/hour $38/hour $50/hour $38/hour $20/hour $30/hour SaUSun: 9am-11 pm (available wRhin 30 days or less) Activity Rooms (can be booked up to six $20/per $25/per $15/per $20/per $15lper $15/hour months in advence) room room room room room Mon-Thurs: 8am-9pm Fridays: Spm-11 pm $30/both $38/both $30/both $30/both $30/both Saturday: l2pm-11pm rooms rooms rooms rooms rooms Sunday: 9am-11 pm 10 ESTIMATED PROJECTED COST O Construction Cost Estimate: e Community Center Building Area: 20,250 SF 2009 2013 e • Building Construction Cost: o Community Center. [20,250 SF x$250/SF].......:..... $5,062,500 $6,075,000 > :2013 estimate[20,250 SF x 300/SF factor of 20%] o Site Devetopment Costs > Community Center Site Work[i.e., earthwork, utilities, parking lots, sidewalks, plazas, landscaping, lighting, etc.j........................................ $750,000 $862;500 0 O • Off-Site Improvements Allowance[frohtage improvements on 12"'Street S.E.] ................................. $175,000 192 500 AC'rUAL BID PRlCE APRIL 16, 2009 $6,002,445 $7,130,D00 O Project Development(Soft)Cost Estimate: e Architectural/Engineering Fees > Architectural Programming....................................... 5;000:00 complete 9 P g ................ . . (. o ,. ............. B;OOO:Of� ($200,000 e Landscape Architect.........................:....................... _ .�40U Const. admin.) > Basic Serv. er WA State Fee Sch 8.0/o BLRB..... 9_9;000 .00 complete > Acoustical Engineer.........:............:........................... O;OOO:Oq complete - - > Food Service Consultant.......................................... 000.0� compiete > Cost Estimating........................................................ 0'000:0 complete ._�_—__ > Hazardous Material Abatement................................ O;OOOA_ complete e Traffic Engineering Consultant..........:..... . 2 000_0 complete . ............... > Supplemental Construction Admin Services............ 10 000:0 complete • Geotechnical Engineering...................:::......................... 5`000:00 complete • Site Survey...................................................................... 5 000l00 comptete. • Commissioning Consultant............................................. 30,OOD.00 $30,000 • Additional Consultant Fees(Allowance)......................... 0 000:00 $50,000 o City of Aubum Project Management Costs(.5FTE) 100,000.00 $50,000 e Printing/Reproduction Costs........................................... 5 000:00 complete e Permitting Fees................................:.:..........:................. 1�0,000.00 Waived by COA • Construction Inspectionand Testing (BLRB)........: 5D,000.00 $40,000 • Phone System/Fibar Optics............................................ 50,000.00 $40,000 o GonsVuction Contingency($7,130,000 x 5%)................ 25 000.0 $356,500 • F. F. &E. Budget(Lorig Estimate).................................. 437,000.00 $225,000 • Staff Planning &Moving Costs..........:............................ 5'000:00 $25,000 e INA State Sales Tax($7,130,000 x 9.5%)::.................... 69'00 $677,350 • Overalf Project Contingency(BLRB) ................:............. 150,000.00 100 000 _ PROJECTDEVELOPMENT(SOFT)COSTTOTAL $i 793 850 OTOTAL PROJECT COST..................................................................................... $8,823,850 1I I