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HomeMy WebLinkAbout09-16-2013 PUBLIC WORKS COMMITTEE AGENDA PACKET Public Works Committee September 16, 2013 - 3:30 PM Annex Conference Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Approval of Minutes* III.DISCUSSION ITEMS A. 2014 SOS Streets Selection (Carter) B. BNSF Stampede Pass/M Street SE Grade Separation Phase II (Para/Welsh) C. Capital Project Status Report* (Gaub) D. Significant Infrastructure Projects by Others - Public Works Status Report* (Gaub) E. Action Tracking Matrix* (Dowdy) IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 23 AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: September 10, 2013 Department: Public Works Attachments: September 3, 2013 Draft Minutes Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the September 3, 2013 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff: Meeting Date:September 16, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 23 Public Works Committee September 3, 2013 - 3:30 PM Annex Conference Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete B. Lewis, Councilmember John Partridge, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager Pablo Para, City Attorney Dan Heid, Finance Director Shelley Coleman, Economic Development Planner Bill Thomas, Project Engineer Robert Lee, Project Engineer Kim Truong, Project Engineer Matt Larson, Senior Project Engineer Ryan Vondrak, Senior Project Engineer Jacob Sweeting, Sanitary Sewer Engineer Bob Elwell, and Public Works Secretary Jennifer Cusmir. B. Announcements There were no announcements. C. Agenda Modifications There were four agenda modifications, the first transmitting Resolution No. 4987 as an action item, the second removing Item D from the Consent Agenda, the third correcting the first modification and transmitting Resolution No. 4987 as a discussion item, and the last transmitting Resolution No. 4989 as an action item. II. CONSENT AGENDA A. Approval of Minutes It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee approve the Public Works Committee Meeting minutes for date, August 19, 2013. Motion carried 3-0. Public Works Project No. CP1222 (Lee) Page 1 of 9 CA.A Page 3 of 23 B. Citywide Traffic Signal Safety Improvements Project Engineer Lee distributed copies of a larger vicinity map and matrix that outlined each signal and the type of improvements to be made. Project Engineer Lee reported that the improvements are concentrated in the Auburn Way and A Street Corridors. Lee noted that the project is grant funded and is expected to award a construction contract by the end of October 2013. Chairman Wagner asked if there will be any explanatory signage posted at the signals with flashing yellow signal heads. Transportation Manager Para answered that at a previous Committee meeting, it was decided that there would be no signage because signs are not required by the MUTCD and there is not even a MUTCD sign defined for the flashing yellow arrows because it was determined that they are not needed. There is also concern that the traffic mast arms will be closer to their maximum load limits with the improvements. Transportation Manager Para responded to a question asked by Chairman Wagner regarding the approximate cost of signs, if it is determined they are needed at a later date. Para noted that staff is working on a public information campaign regarding the flashing yellow signals which will include a web release and a media release. The campaign will begin prior to the installation of the new signal heads. Transportation Manager Para stated that there are auxiliary heads being added east and west at Auburn Way and 4th Street SE which will also be flashing yellow left turn lights, in response to a question asked by Member Osborne. Member Osborne asked if the City has gotten State approval. Project Engineer Lee answered that it is in process. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council grant permission to advertise for bids for Project No. CP1222 Citywide Traffic Signal Safety Improvements. Motion carried 3-0. C. Public Works Project No. CP1208 (Truong) Sewer Pump Station Improvements Project Engineer Truong explained that staff is proposing various improvements to eleven sanitary sewer pump stations. Page 2 of 9 CA.A Page 4 of 23 Chairman Wagner asked for a definition of cathodic protection systems’. Project Engineer Truong stated that it is an electrical current system that prevents corrosion damage within the wet well. Chairman Wagner asked how staff selected the stations that would be outfitted with backup generators. Sewer Utility Engineer Elwell stated that the pump stations included in the project are the remaining sewer stations that do not currently have backup generators. Sewer Utility Engineer Elwell responded to questions asked by Member Osborne regarding the scope of the project. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee grant permission to initiate Project No. CP1208, Sewer Pump Station Improvements. Motion carried 3-0. D. Public Works Project No. CP1207 (Truong) D Street Utility Improvements Project Consent Agenda Item D was removed from the agenda. E. Public Works Project No. EM0902 (Truong) Auburn Valley Drive-In Site Restoration Project Engineer Truong confirmed that this is the last work to be done to clean up areas disturbed by the temporary flood protection barriers, in response to a question asked by Chairman Wagner. Assistant City Engineer Gaub stated that staff completed a letter amendment with King County to extend the completion date for work because the work could not be finish due to the soft ground in the area, in response to a question asked by Member Osborne. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council award Contract No. 13- 13 to Henderson Partners, LLC on their low bid of $63,904.00 plus Washington State sales tax of $6,070.88 for a Total Contract Price of $69,974.88 for Project No. EM0902 Auburn Valley Drive-In Site Restoration. Motion carried 3-0. F. Public Works Project No. CP0912 (Larson) Citywide Guardrail Improvements Assistant Director/City Engineer Selle introduced Project Engineer Matt Larson to the Committee. Page 3 of 9 CA.A Page 5 of 23 Chairman Wagner asked why there are gaps in the Mountain View Drive design. Assistant Director/City Engineer Selle answered that the design is based on staff’s safety assessment. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council award Contract No. 13- 03 to Petersen Brothers, Inc. on their low bid of $385,494.00 for Project No. CP0912, Citywide Guardrail Improvements. Motion carried 3-0. G. Public Works Project No. CP0909 (Vondrak) Lakeland Hills Booster Pump Station Improvements Project The Committee and City staff discussed the number of people who will be served by the improvements. Utilities Engineer Repp answered questions asked by the Committee regarding flow rate and water system pressure. Repp stated that the fire flow requirements for the elementary school in the zone are what are driving the design criteria, in response to a question asked by Chairman Wagner. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council approve Final Pay Estimate No. 22 to Contract No. 10-23 in the amount of $20,908.07 and accept construction of Project No. CP0909 Lakeland Hills Booster Pump Station Improvements Project. Motion carried 3-0. III. RESOLUTIONS A. Resolution No. 4986 (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Execute Agreements Between the City of Auburn and Cascade Water Alliance for the Purchase and Sale of Credits Relating to Permanent and Reserve Wholesale Water Supply Capacity Utilities Engineer Repp stated that the design maximum daily demand is 16.8 million gallons per day (mgd) and the approximate current daily demand is 5 mgd, in response to a question asked by Chairman Wagner. Utilities Engineer Repp reviewed the Supply Demand Forecast graph with the Committee. Assistant Director/City Engineer Selle stated that Page 4 of 9 CA.A Page 6 of 23 once the agreement is approved by the City Council, staff will begin working with Tacoma to get an agreement in place so when the City needs water from Tacoma, the City will have it available. Assistant Director/City Engineer Selle responded to questions asked by Chairman Wagner regarding the timeline for negotiations with Tacoma. Member Osborne asked if any additional interties will be needed. Utilities Engineer Repp answered that the City needs only the current interties. Utilities Engineer Repp noted that the capacity of the interties may be increased if necessary. Chairman Wagner asked if the water will be treated prior to entering the Auburn system. Assistant Director/City Engineer Selle stated that the water will be treated and completely drinkable prior to entering Auburn’s water system. The Committee and staff discussed the current funding and future funding for water. The Committee and staff discussed the possible affect of the agreements on the water utility capital projects. Mayor Lewis spoke about the benefits of City retaining its water rights. Vice-Chair Peloza spoke in favor of the agreements and noted the amount of time the Committee and staff spent working on and reviewing the agreements. Utilities Engineer Repp answered questions asked by Member Osborne regarding peaking demand factors and wholesale water purchases. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council adopt Resolution No. 4986. Motion carried 3-0. B. Resolution No. 4989* (Truong) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Execute an Agreement Between the City of Auburn and the Lowest Responsible Bidder for Public Works Contract Number 13-10, Project Number CP1207, D Street Utility Improvements Chairman Wagner asked if there was any coordination with the Page 5 of 9 CA.A Page 7 of 23 developer, RPG, when designing the project. Assistant Director/City Engineer Selle stated that RPG has been aware of the scope of the project. Project Engineer Truong stated that during design staff did meet with representatives from RPG to obtain input on the design. Assistant City Engineer Gaub verified that staff has coordinated the locations of utility stubs to accommodate RPG’s planned development. Member Osborne stated that he would not support adoption of the resolution without a dollar amount. Assistant City Engineer Gaub reviewed the budget status sheet with the Committee and explained that currently the bids are coming in slightly over the engineer’s estimate. Assistant City Engineer Gaub stated that staff is asking Council to grant the Mayor authority to award the contract after staff completes its review and recommendation in order to move the project into construction prior to wetter weather arriving. Chairman Wagner recommended including the language, “provided that the costs do not exceed 110% of the project budget.” Member Osborne agreed that language would be satisfactory. Staff will ask the Legal Department to amend the resolution with the recommended language. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council adopt Resolution No. 4989, as amended. Motion carried 3-0. IV. DISCUSSION ITEMS A. Capital Project Status Report (Gaub) Item No. 5 – C524A – SCADA Improvements: Chairman Wagner asked when all sites will be completed. Assistant City Engineer Gaub stated that they are all planned to be completed in December 2013. Item No. 4 – C201A – M Street Underpass: Member Osborne asked which department is responsible for the landscape long-term maintenance. Assistant City Engineer Gaub answered that landscaping within the fenced pond area will be maintained by the Maintenance & Operations staff and landscaping within the Right-of- Way will be maintained by the Parks Department. Item No. 9 – CP1302 – 2013 Pavement Patching, Chipseal, and Overlay Project: Chairman Wagner asked if the weather will affect the project since the finish date is in November. Assistant City Engineer Gaub stated that the contractor is currently working and there are other tasks that need to be completed following the actual paving and Page 6 of 9 CA.A Page 8 of 23 overlay that may take longer to get done. Item No. 7 – CP1108 – 2011/12/13 Citywide Storm Pond Cleaning: Assistant City Engineer Gaub stated that the first task order was issued to King County for only three ponds so staff can evaluate the County’s work and the cost per pond, in response to a question asked by Member Osborne. Assistant City Engineer Gaub stated there are several more ponds that need cleaning. Item No. 11 – CP1310 – 2013 Arterial and Collector Crack Sealing: Assistant City Engineer Gaub confirmed that the pre- construction meeting was held August 27, 2013, following an inquiry by Vice-Chair Peloza. Item No. 12 – EM1302 – Hidden Valley Vista Emergency Storm Repair: Assistant City Engineer Gaub explained that HDPE pipe will be laid down the surface of the slope and anchored to the ground. The project will not begin until September 23, 2013 because of the type of pipe and the size of the pipe needed. Assistant Director/City Engineer Selle answered questions asked by Member Osborne regarding control of the drainage velocity. Assistant City Engineer Gaub noted that the project is currently within the budget shown on the report and that the Contractor’s contract has a not to exceed amount of $275,000.00, answering a question asked by Member Osborne. Item No. 16 – CP1118 – Auburn Way South Pedestrian Improvements – Dogwood to Fir Street: Chairman Wagner noted that the undergrounding is funded with MIT funding but MIT is not listed in the budget column on the report. Assistant City Engineer Gaub answered that the final amendment has not been processed yet with MIT and that is why the funding in not yet included in the budget. Chairman Wagner asked that the explanation be noted in the status column. Item No. 26 – CP1104 – 104th Street & 8th Street NE U-Turn Improvements: Assistant Director/City Engineer Selle stated that the scope of the project is being reworked to include safety improvements at the intersection but will not include the design for the u-turn, in response to a question asked by Chairman Wagner. Vice-Chair Peloza asked if that can be noted in the status column or change the location/description. Assistant City Engineer Gaub answered questions asked by Member Osborne regarding the 2013 Local Street Reconstruction project costs. Page 7 of 9 CA.A Page 9 of 23 B. Significant Infrastructure Projects by Others - Public Works Status Report (Gaub) There were no questions from the Committee. C. Action Tracking Matrix (Dowdy) Item F – LED Lighting Standards: Chairman Wagner spoke about the light spectrum of the LED lighting in downtown and asked staff to gather data regarding the opinion of the light spectrum. Mayor Lewis recommended that staff ask the City Councilmembers to evaluate the LED lights and provide feedback regarding what they like or don’t like about the lights. Chairman Wagner noted that the LED lights may also be too bright. Item I – Street Lamp Installation 112th & 295th Streets: Vice-Chair Peloza announced that the lamp has been installed and instructed staff to remove item I from the Matrix. D. Resolution No. 4987* (Coleman) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Execute an Agreement Between the City of Auburn and Century West Engineering Corp., for Civil Engineering Services at the Auburn Municipal Airport and Approving the First Task Assignment This item was discussed prior to Consent Item C, at the request of Finance Director Coleman and Assistant Director/City Engineer Selle. Finance Director Coleman explained that the resolution is to authorize a contract to be executed between the City and Century West Engineering Corp. Coleman noted that Century West is currently working on the airport’s comprehensive 20 year plan update. Finance Director Coleman explained that the FAA requires the City, as the sponsor of the airport, to solicit engineering firms every five years. There were two responses to the solicitation, a panel was assembled, the panel reviewed the two respondents and the board overwhelmingly agreed that a contract should be entered into with Century West. Vice-Chair Peloza stated that the Municipal Services Committee did take action on the Resolution and recommended it go forward for Council adoption. Finance Director Coleman answered questions asked by Chairman Wagner regarding the potential scope of work for the contract. Page 8 of 9 CA.A Page 10 of 23 The Committee supported adoption of Resolution No. 4987. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:26 p.m. Approved this 16th day of September, 2013. Page 9 of 9 CA.A Page 11 of 23 AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: September 10, 2013 Department: Public Works Attachments: Capital Project Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: See attached report. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:September 16, 2013 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C Page 12 of 23 Date: September 11, 2013 No.Prom. No.Location/Description Priority Group (1-3) Street Funds (102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status 1 CP0909 Lakeland Hills Booster Pump Station: This project will update/replace the existing pump station in the Lakeland Hills water service area in order to meet fire flow demands. - 2,760,982 2,760,982 2,760,982 100%Oct-10 100%Aug-13 Vondrak Project Complete 2 CP0915 Well 1 Improvements - Transmission Lines: This project is the first phase of a larger project and will replace water lines from the Well 1 Site to the Howard Road Corrosion Control Facility to accommodate the replacement of Well 1. This project will also upgrade the existing storm line on M Street SE to accommodate the Well 1 Improvements. - 1,943,697 831,904 2,775,601 2,031,856 100%Oct-12 100%May-13 Lee Final Pay is in process. 3 C410A S. 277th Wetland Mitigation Monitoring: This project is an on-going project to complete the required monitoring and maintenance of the wetland mitigation sites for the S. 277th Grade Separation Project. Sites are located on the North property and at the corner of 44th St NW and Frontage Road. Permits require the City to monitor the sites for 10 years. - 325,343 325,343 324,606 100%Apr-11 98%May-14 Larson Construction Work is complete, however, the project is in the 2-year plant establishment period and the finish date reflects this. Budget and Costs shown is are for years 2006 thru 2013 of this 10 year process. Budget for 2013 only is $50,000. 4 C201A M Street Underpass (Grade Separation): The purpose of this project is to grade separate ‘M’ Street SE from the Burlington Northern Santa Fe Stampede Pass Rail line in Phase 1 and completion of the Auburn Black Diamond Road Bypass connection is a future phase. - 5,166,560 150,000 872,372 (Fed Grant) 5,990,000 (FMSIB) 2,630,509 (TIB) 1,133,978 (King City) 1,542,800 (Ports) 478,000 (BNSF) 1,140,000 (REET2) 2,772,752 (PWTF) 22,314,174 22,314,174 100%Dec-11 97%Nov-13 Vondrak M Street was opened to traffic on July 22. Property restoration, pump station completion and startup and testing, utility adjustments and punchlist work remain. Pump station is waiting on replacement parts that are not anticipated until the end of September. Temporary pumps are in place in the interim. 5 C524A SCADA System Improvement: This project will upgrade the City's SCADA system to meet Public Works goals. - 2,666,200 1,994,500 1,014,000 5,674,700 4,998,512 100%Nov-09 90%Dec-13 Lee Implementation Contract executed. Preliminary Design and Final Design are Complete. Installation of the Controls at M&O is complete and conversion of all 3 test sites are complete. The remaining site conversions are underway with 29 sites of 37 completed. 6 CP0909 Academy Booster Pump Station: This project will update/replace the existing pump station in the Academy water service area in order to meet fire flow demands. - 3,526,255 3,526,255 3,168,295 100%Sep-12 65%Apr-14 Vondrak Work is underway. Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction Page 1 of 7DI.C Page 13 of 23 Date: September 11, 2013 No.Prom. No.Location/Description Priority Group (1-3) Street Funds (102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 7 CP1108 2011/12/13 Citywide Storm Pond Cleaning: This project will complete the removal of sediment from storm drainage ponds located throughout the City and clean the ditch along A Street SE/East Valley Highway as the annual budget allows. - 720,473 720,473 720,261 100%N/A 55%Oct-13 Lee King County Road Services is completing this work and is nearly complete with the first 3 ponds and an additional 3 ponds will begin when these are completed. 8 CP1120 Lea Hill Safe Routes to Schools Improvements: This project will complete improvements for safe walking routes to Hazelwood Elem., Lea Hill elem., and Rainer Middle School along 116th Ave. SE and SE 312 St. - 34,000 398,500 (Federal) 21,597 (Police & ASD In Kind Services) 454,097 447,600 100%Jun-13 45%Oct-13 Truong Work is underway at the 124th and 312th intersection. Improvements on 116th are complete with the exception of the lawn sod. 9 CP1302 2013 Pavement Patching, Chipseal and Overlay Project: This project will complete pavement patching, chip seal treatments and overlay work on both arterial/collector and local roadways for the purpose of preservation throughout the City. - 1,878,000 1,878,000 1,848,000 100%Jun-13 35%Nov-13 Wickstrom Chips Seals are completed and patching work continues. 10 CP1225 West Valley Highway Preservation - 15th NW to 37th NW: This project will complete an overlay of WVH for the purpose of pavement preservation. - 560,000 560,000 (Federal) 1,120,000 1,093,525 100%Jul-13 0%Dec-13 Wickstrom Work is anticipated to begin 9/18/2013. 11 CP1310 2013 Arterial and Collector Crack Sealing: This project will complete crack sealing on arterial and collector streets through out the City. - 60,000 60,000 60,000 100%Jul-13 0%Oct-13 Carter Work is anticipated to begin the week of 9/16/2013. 12 EM0902 Auburn Valley Drive-In Site Restoration: This project will complete the last restoration from the temporary levee installed at the Drive-in theater site related to the Howard Hanson Dam issues in 2009 through 2012. - 1,091,214 (King County) 1,091,214 122,016 100%Aug-13 0%Oct-13 Truong Work anticipated to begin the week of 9/16/2013. 13 EM1302 Hidden Valley Vista Emergency Storm Repair: This project will replace a deteriorated storm line under emergency conditions in the Lea Hill area. - 300,000 300,000 300,000 100%N/A 0%Oct-13 Larson This project is an emergency and therefore public bidding was not held. Finalizing permits with King County for the portion in their jurisdiction. Contractor anticipated to begin work on 9/23/2013 due to material procurement. 14 CP0912 Citywide Guardrail Improvements: This project will complete guardrail improvements along Kersey Way, Green River Road, and Mountain View Drive. - 50,000 502,275 (Federal) 552,275 483,319 100%Jul-13 0%Dec-13 Larson Pre-con is scheduled for 9/17/2013. 15 CP1207 D Street NE Utility Improvements: This project will complete storm, sewer, water and street improvements related to the Port of Seattle mitigation agreement on D Street NE. - 296,186 367,377 72,796 42,200 (430 Port Mit) 162,203 (431 Port Mit) 597,204 (432 Port Mit) 1,537,966 1,528,801 100%Aug-13 0%Dec-13 Truong Award was completed on 9/9 and a pre-con is scheduled for 9/24/2013. Page 2 of 7DI.C Page 14 of 23 Date: September 11, 2013 No.Prom. No.Location/Description Priority Group (1-3) Street Funds (102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 16 CP1222 Citywide Traffic Signal Improvements: This project will construct safety improvements at a number of signals throughout the City. 1 5,000 400,000 (Federal) 405,000 405,000 95%Sep-13 Dec-13 Lee Bid documents being developed. Federal environmental approvals are complete. Waiting on WSDOT approval to begin construction. 17 CP1118 Auburn Way South Pedestrian Improvements - Dogwood to Fir Street: This project will construct a new street lighting system, landscaped median island, a designated mid-0block crosswalk, relocation of existing utility poles, and modifications to the existing signal at Dogwood St. This project also includes a public education element for pedestrian safety. 1 219,782 130,039 740,830 (State) 100,000 (Federal) 330,000 (MIT) 1,520,651 1,418,011 92%Feb-14 Mar-15 Sweeting Consultant design work is underway. Project Scope is being revised to incorporate undergrounding of power lines with MIT funding. Budget updated to refelct this and other utiltiy work. ROW acquisition process has begun. 18 CP1119 Auburn Way South Corridor Improvements - Fir St. SE to Hemlock St. SE: This project will widen AWS between Fir and Hemlock Streets from 3 lanes to 5 lanes and includes new sidewalks, street lighting, transit improvements and install a new signal at Hemlock St. 1 200,849 13,853 40,300 2,425,402 (TIB) 836,601 (MIT) 3,517,005 3,484,703 92%Feb-14 Mar-15 Sweeting Consultant design work is underway. Project Scope is being revised to incorporate undergrounding of power lines with MIT funding. Budget updated to refelct this, other utiltiy work and the additional roadway taper approved by PWC. ROW acquisition process has begun. 19 CP0915 Well 1 Improvements - Well Replacement: This project will rehabilitate or replace Well 1 so that it can function at full capacity and complete modifications to the Howard Road Corrosion Control Facility. 1 2,476,568 2,476,568 2,400,000 87%Nov-13 Oct-14 Lee Consultant design is underway. Advertisement is dependant on DOH approval of the work which is in process but is not expected to be received until November, therefore construction is anticipated later this year. 20 CP1107 Fulmer Wellfield Improvements: This project will be done in phases. The first phase 1A will complete investigation of the Fulmer Wellfield area to determine the required analysis and drilling program needed to utilize the full water rights. Phase 1B will complete a drilling and testing program as well as an alternatives analysis. Phase 2 will complete the physical improvements. 1 2,200,000 2,200,000 497,364 85%N/A Mar-14 Repp The estimated costs are for the Phase 1A only and will be revised when this phase is completed. Consultant work is underway. Advertisement date for installation of monitoring wells will be updated after completion of phase 1A. 21 CP1122 30th Street NE Storm Improvements: This project will replace the 30-inch storm drainage line along 30th Street NE from the north end of the Airport to the Brannon Park Storm Pump Station to address localized flooding issues. 1 2,974,699 2,974,699 2,822,299 80%Oct-13 Jan-14 Truong Consultant design work is underway. Schedule slip is due to addressing underground conflicts with other utilities. 22 CP1301 2013 Sidewalk Repair Project: This project will complete repair and replacement of existing sidewalks at various locations around Downtown and Auburn High School. 1 200,000 (328 Fund) 200,000 200,000 65%Nov-13 Dec-13 Carter Design is underway. Schedule slip to accommodate curb ramp design now needed. Page 3 of 7DI.C Page 15 of 23 Date: September 11, 2013 No.Prom. No.Location/Description Priority Group (1-3) Street Funds (102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 23 CP1024 AWS and M Street SE Intersection Improvements: This project will complete improvements at the intersection per Option 2 selected by the Public Works Committee to address capacity and safety concerns. 1 250,000 450,000 (TIB) 700,000 705,000 65%Apr-14 Sep-14 Sweeting AWS/M St. SE - Installed protected left turn for east/west bound traffic on AWS turning onto M St. SE (Completed) 17th/M St. SE - restrict left turn movements from 17th to M. (Completed) AWS/M St. SE Intersection - Option 2 was selected by the Committee, June 2012. Design work is underway. Working with WSDOT on channelization approvals. 24 CP1109 2011 Storm Pipeline Repair and Replacement, Phase 2: This project will construct storm drainage improvements on Hi-Crest Drive NW. 1 377,740 377,740 411,195 60%Dec-13 Jun-14 Lee Design work underway. Schedule revised due to relocation work that will be required of Lakehaven for their waterline. 25 CP1208 Sewer Pump Station Improvements (Repair & Replacement Program): This project will repair and modify existing sanitary sewer pump station facilities located at: F St SE, R St NE, 22nd St NE, Rainer Ridge, Valley Meadows, 8th St NE, Area 19, North taps, Peasley Ridge, Riverside, and Terrace View to address access, corrosion resistance, site security and new generators where needed. 1 955,000 955,000 955,000 55%Dec-13 May-14 Truong Design is underway. 26 CP1308 BNSF Utility Crossings Project: This project will address utility crossings of the BNSF right-of-way that will be affected by the 3rd rail line that BNSF/Sound Transit plan to building in March 2014. 1 780,000 320,000 500,000 1,600,000 1,600,000 40%Dec-13 May-14 Sweeting Consultant design work is underway. Geotechnical work beginning at various sites. 27 CP1219 Valley AC Watermain Replacement: This project will repair or replace asbestos cement water lines along AWN, 49th and B St NW and at the M&O/Parks Maintenance area. 1 1,233,574 1,233,574 1,208,722 20%Mar-14 Oct-14 Truong Design is underway. 28 CP1104 104th Street & 8th Street NE Intersection Improvements: This project will complete property acquisition and widening at the intersection of 104th and 8th Street NE to complete signal and safety improvements. 1 326,000 100,000 (Fed. Grant) 426,000 250,000 20%Apr-14 Oct-14 Larson Re-scoping is underway with the State and the schedule has been updated. 29 CP1304 37th St & B St NW BNSF Signal: This project will complete improvements to the rail crossing at 37th Street NW and B Street NW to address safety concerns. 1 76,900 307,550 (Federal) 384,450 384,450 20%May-14 Dec-14 Sweeting Consultant design work is underway. Coordination with BNSF in process. 30 CP1218 Auburn Way South & Riverwalk Intersection Improvements: This project will construct improvements to the intersection of AWS and Riverwalk Drive and complete minor widening and add additional capacity from the MIT Plaza signal to the Dogwood signal. 1 2,333,108 (Federal) 2,333,108 2,333,108 1%Jul-14 Nov-15 Sweeting Consultant design work is underway Page 4 of 7DI.C Page 16 of 23 Date: September 11, 2013 No.Prom. No.Location/Description Priority Group (1-3) Street Funds (102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 31 CP1202 AWS Flooding Phase 2: This project will construct conveyance improvements on 17th Street SE from A Street SE to K Street SE and increase the capacity of the existing detention pond located on A Street SE. 1 1,638,000 1,638,000 1,638,000 0%Jun-14 Dec-14 Lee Consultant Agreement being executed. 32 C222A 277th - Auburn Way North to Green River Bridge: This project will complete the widening of S 277th from the intersection of Auburn Way North to L Street NE, including the construction of a pedestrian trail and relocation of the floodway along S 277th. 1 989,185 1,020,700 (Federal) 2,300,000 (Developer) 4,309,885 8,309,885 0%Nov-14 Sep-15 Vondrak Consultant Agreement being executed. Grant only funds Design and Right-of-way acquisition. 33 C512A Well 4 Improvements: This project will construct a new building to house a standby generator and disinfection equipment. 2 1,306,288 1,306,288 1,296,820 90%Nov-13 Jun-14 Wickstrom Consultant design work is underway. 34 CP0765 Lakeland Hills Reservoir Improvement: This project will provide various improvements at the reservoir, including painting, seismic upgrades, and facility modifications. 2 400,000 400,000 400,000 75%Mar-14 Sep-14 Larson Consultant Scoping underway for completion of design to accommodate recent improvements at the site. 35 C229A BNSF/EVH Pedestrian Undercrossing: This project will construct a pedestrian undercrossing of both East Valley Highway (A St SE) and the BNSF rail tracks just north of the White River. 3 385,000 (State) 385,000 9,000,000 60%Hold Hold Vondrak Final design on hold pending BNSF issues. Additional funds will be required to complete design, environmental permitting, and construction. 36 CP0906 2009 Gateway Project: This project will construct a new gateway sign at East Valley Highway and Lake Tapps Parkway. 3 100,000 (Gen Fund) 100,000 100,000 30%Hold Hold Lee Easement acquisition completed. Project on hold. CPS TOTAL 11,344,145 19,883,642 3,677,177 8,429,612 31,199,472 74,534,048 82,021,504 Page 5 of 7DI.C Page 17 of 23 Date: September 11, 2013 No.Proj. No.Location/Description Priority Group (1-3) Local Street Funds (103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status36 37 CP1224 2013 Local Street Reconstruction: This project will complete the reconstruction of the following local roadways: 23rd St SE - M to R St SE H St NE - 4th to 8th 5th St NE - H to Cul-de-sac Park Ave - AWN to Park Also included in this project is the replacement of waterline on V St SE, from 2nd to 4th St SE. - 2,322,250 650,000 200,000 3,172,250 2,454,969 100%May-13 60%Dec-13 Wickstrom Work is underway on H Street, 5th Street and 23rd Street. Park Ave. anticipated to begin the week of 9/16/13. Other SOS Projects: CP1302, 2013 Pavement Patching, Chip Seals, and Overlays. N/A 242,000 242,000 212,000 Wickstrom For Status see CP1302 2,564,250 650,000 200,000 - - 3,414,250 2,666,969 2013 TOTAL SOS PROGRAM 2,564,250 650,000 200,000 - - 3,414,250 2,666,969 2013 SOS Program Totals SOS PROGRAM STATUS REPORT Project Budget ($) Total Estimated Costs Design Construction Page 6 of 7DI.C Page 18 of 23 Date: September 11, 2013 No.Proj. No.Location/Description % Complete Adv. Date % Complete Finish Date Staff Manager Action Committee Status A CP1115 City Hall NW Plaza Improvements: This project will renovate the NW entrance to City Hall similar to the recent improvements on the south side of City Hall. Work will include new pavement, updated lighting, ADA Ramp upgrades and new City Hall signage. 475,977 458,570 99%TBD TBD Chamberlain PCDC Consultant work is on hold pending scope discussion with committee on LRF bond funds likely to occur in October. B CP1016 Fenster Levee Project: This project will complete new levee improvements on the Fenster Levee along the Green River. 1,266,100 1,265,000 65%N/A Jun-14 Andersen PCDC Work will be completed by King County. Secured funding is from 4 Grants and matching storm funds. The additional 327k in SRFB funding was awarded. Pre-Design work is complete. The Design by King County is underway with the review of comments from SRFB. Environmental approvals are also in process. TOTAL OTHER PROJECTS 1,742,077 1,723,570 Total Budget OTHER PROJECTS - ACTION BY OTHER COMMITTEE Total Estimated Costs Design Construction Page 7 of 7DI.C Page 19 of 23 AGENDA BILL APPROVAL FORM Agenda Subject: Significant Infrastructure Projects by Others - Public Works Status Report Date: September 10, 2013 Department: Public Works Attachments: Significant Infrastructure Projects by Others - Public Works Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:September 16, 2013 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Page 20 of 23 Date: September 11, 2013 No. Sponsor/ Applicant Location/Description Length Permit(s) Issued Status 1 Green River Community College 320th Street Improvements: This project will widen 320th Street along the frontage of Green River Community College from 124th Ave Se to the west College Boundary. 1325 Feet Yes Construction work is nearly complete, working on punchlist and clean up. 2 Puget Sound Energy 15th Street NW Gas Line: This project will install a new gas line to serve the Hospital Laundry project along 15th Street NW from approximately 400 ft east of C St. NW to M St NW, then North on M St NW to the Laundry site. 3135 Feet Yes Construction is nearly completed, the remaining overlay work on M Street NW is to be scheduled. 3 King County Wastewater 17th Street SE, K St SE to C St SW - Trunk Sewer Main Installation: This project will install a 42-inch sewer trunk line along 17th Street SE from K Street SE to C Street SW including crossing the BNSF rail yard. 3050 Feet Yes Project is under construction. Work to cross A Street SE at 17th Street SE has been completed with the exception of replacement of the temporary patch and final paving. Work is underway on 17th Street SE, currently just east of C Street SE. 4 Puget Sound Energy 17th Street SE, K St SE to F St SE - Gas Main Replacement: This project will replace the existing 2-inch gas main along 17th Street SE from K Street SE to F Street SE. 1345 Feet No Construction is anticipated to begin in the Fall/Winter of 2013 and is being coordinated with King County's work. 5 King County Flood Control District Reddington Levee: This project will replace the Reddington Levee from approximately 26th St NE to 43rd Street NE. 0.9 Miles KC - Yes Facility Extension permit and Construction permits have been issued. Contractor work will be on-going through the Summer of 2013. 6 Auburn School District Auburn High School Replacement: This project will include roadway and utility improvements to support the new Auburn High School. Improvements include modifications to Storm, Water and Sanitary Sewer mainlines and roadway improvements on Main Street and 4th Street NE. N/A - Multiple Block Development Partially Work on the Phase 1 portion of the project has begun and is anticipated to be completed in 2015. Phase 2 plans are begin reviewed. Utility work is on schedule and their main focus is the building construction. 7 Puget Sound Energy 2nd Street NE Gas Main Replacement: This project will replace the 6-inch gas main on 2nd Street NE from Auburn Avenue to D Street SE, including a crossing of Auburn Way North, then continue south on D Street NE to Main Street. 1215 Feet No Project is in the permit review phase. Construction is anticipated to occur in the Fall of 2013. 8 Yarrow Bay Development 124th Ave SE Half Street Road Improvements: This project will complete half street roadway improvements on 124th Ave SE from SE 304th St. north to approximately SE 290th St. for the 3rd phase of the Verdana (Bridges) Plat development that is in Kent. 3,800 Feet Yes Work is underway and will continue through mid October 2013. Contractor has started with roadway and utility work. Lane interruptions are anticipated on 124th Ave. SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS - PUBLIC WORKS STATUS REPORT NOTE: Projects included on this list are those that have a broad public interest, significant impact to the public, involve interlocal agreements, and/or may include the installation of key infrastructure by others (such as pump stations etc.) 1 of 1DI.D Page 21 of 23 AGENDA BILL APPROVAL FORM Agenda Subject: Action Tracking Matrix Date: September 10, 2013 Department: Public Works Attachments: Action Tracking Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember:Staff:Dowdy Meeting Date:September 16, 2013 Item Number:DI.E AUBURN * MORE THAN YOU IMAGINEDDI.E Page 22 of 23 Updated: 9/11/2013 10:48 AM No.Item Description Staff Lead Next PWC Review Date Estimated Completion Date Status A Track completed project on the Current Year Active Capital Improvement Projects Map Gaub 10/7/2013 N/A Ongoing - Quarterly updates B Fulmer Well-Field Feasibility Study Updates Repp 10/21/2013 10/21/2013 Initial study finding are not yet completed. C System Development Charges Repp 11/18/2013 12/16/2013 Consultant to complete analysis D Cost of Service Analysis Repp 11/18/2013 12/31/2013 Consultant to complete analysis E BNSF Stampede Pass Line Welsh 9/16/2013 9/16/2013 Discuss Chairman Wagner's email. This includes discussion of the Phase 2 of the M Street Underpass project. F LED Lighting Standards Para 10/7/2013 10/7/2013 Discuss research findings and current state of LED lighting technology. Staff preparing list of locations for Council to visit and evaluate in field applications of LED lighting. G Auburn Way South & 17th St SE Webb 10/21/2013 10/21/2013 Study closing of EB connections between M St SE and AWS via 17th St SE. H King County Flood Insurance Mailers - Quality Check Andersen TBD TBD Councilmember Peloza contacted Councilmember von Reichbauer who subsequently has send a letter to Councilmember Dunn (Chair of the King County Flood Control District) requesting District staff send more helpful information to citizens located in the District's Flood Plains. I Speed Cushion Design Standards Para 10/21/2013 10/21/2013 Review current design standard. J Green River Watershed/Levee Presentation 2/3/2014 2/3/2014 Review the Levee System within the City of Auburn and how planned work on the levee's effect the City and the City's finances. K Transportation Impact Fee Structure Analyses Planning/Webb 10/21/2013 10/21/2013 Review competitiveness of fee structure vs. regional agencies. L Chipseal Application Review Carter 10/7/2013 10/7/2013 Review the application process for chipseals on arterial/collector streets. Public Works Committee - Action Tracking Matrix DI.E Page 23 of 23