HomeMy WebLinkAbout09-16-2013 PUBLIC WORKS COMMITTEE AGENDA PACKET
Public Works Committee
September 16, 2013 - 3:30 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Approval of Minutes*
III.DISCUSSION ITEMS
A. 2014 SOS Streets Selection (Carter)
B. BNSF Stampede Pass/M Street SE Grade Separation Phase II (Para/Welsh)
C. Capital Project Status Report* (Gaub)
D. Significant Infrastructure Projects by Others - Public Works Status Report*
(Gaub)
E. Action Tracking Matrix* (Dowdy)
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 23
AGENDA BILL APPROVAL FORM
Agenda Subject:
Approval of Minutes
Date:
September 10, 2013
Department:
Public Works
Attachments:
September 3, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to approve the minutes of the September 3, 2013 Public Works
Committee meeting.
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:September 16, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 23
Public Works Committee
September 3, 2013 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete B. Lewis,
Councilmember John Partridge, City Engineer/Assistant Director
Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer
Dan Repp, Transportation Manager Pablo Para, City Attorney Dan
Heid, Finance Director Shelley Coleman, Economic Development
Planner Bill Thomas, Project Engineer Robert Lee, Project Engineer
Kim Truong, Project Engineer Matt Larson, Senior Project Engineer
Ryan Vondrak, Senior Project Engineer Jacob Sweeting, Sanitary
Sewer Engineer Bob Elwell, and Public Works Secretary Jennifer
Cusmir.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were four agenda modifications, the first transmitting Resolution
No. 4987 as an action item, the second removing Item D from the
Consent Agenda, the third correcting the first modification and
transmitting Resolution No. 4987 as a discussion item, and the last
transmitting Resolution No. 4989 as an action item.
II. CONSENT AGENDA
A. Approval of Minutes
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve the Public Works Committee Meeting
minutes for date, August 19, 2013.
Motion carried 3-0.
Public Works Project No. CP1222 (Lee) Page 1 of 9
CA.A Page 3 of 23
B. Citywide Traffic Signal Safety Improvements
Project Engineer Lee distributed copies of a larger vicinity map and
matrix that outlined each signal and the type of improvements to be
made.
Project Engineer Lee reported that the improvements are
concentrated in the Auburn Way and A Street Corridors. Lee noted
that the project is grant funded and is expected to award a
construction contract by the end of October 2013.
Chairman Wagner asked if there will be any explanatory signage
posted at the signals with flashing yellow signal heads. Transportation
Manager Para answered that at a previous Committee meeting, it was
decided that there would be no signage because signs are not
required by the MUTCD and there is not even a MUTCD sign defined
for the flashing yellow arrows because it was determined that they are
not needed. There is also concern that the traffic mast arms will be
closer to their maximum load limits with the improvements.
Transportation Manager Para responded to a question asked by
Chairman Wagner regarding the approximate cost of signs, if it is
determined they are needed at a later date.
Para noted that staff is working on a public information campaign
regarding the flashing yellow signals which will include a web release
and a media release. The campaign will begin prior to the installation
of the new signal heads.
Transportation Manager Para stated that there are auxiliary heads
being added east and west at Auburn Way and 4th Street SE which
will also be flashing yellow left turn lights, in response to a question
asked by Member Osborne.
Member Osborne asked if the City has gotten State approval. Project
Engineer Lee answered that it is in process.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council grant permission to
advertise for bids for Project No. CP1222 Citywide Traffic Signal
Safety Improvements.
Motion carried 3-0.
C. Public Works Project No. CP1208 (Truong)
Sewer Pump Station Improvements
Project Engineer Truong explained that staff is proposing various
improvements to eleven sanitary sewer pump stations.
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CA.A Page 4 of 23
Chairman Wagner asked for a definition of cathodic protection
systems’. Project Engineer Truong stated that it is an electrical current
system that prevents corrosion damage within the wet well.
Chairman Wagner asked how staff selected the stations that would be
outfitted with backup generators. Sewer Utility Engineer Elwell stated
that the pump stations included in the project are the remaining sewer
stations that do not currently have backup generators.
Sewer Utility Engineer Elwell responded to questions asked by
Member Osborne regarding the scope of the project.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee grant permission to initiate Project No. CP1208,
Sewer Pump Station Improvements.
Motion carried 3-0.
D. Public Works Project No. CP1207 (Truong)
D Street Utility Improvements Project
Consent Agenda Item D was removed from the agenda.
E. Public Works Project No. EM0902 (Truong)
Auburn Valley Drive-In Site Restoration
Project Engineer Truong confirmed that this is the last work to be
done to clean up areas disturbed by the temporary flood protection
barriers, in response to a question asked by Chairman Wagner.
Assistant City Engineer Gaub stated that staff completed a letter
amendment with King County to extend the completion date for work
because the work could not be finish due to the soft ground in the
area, in response to a question asked by Member Osborne.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council award Contract No. 13-
13 to Henderson Partners, LLC on their low bid of $63,904.00 plus
Washington State sales tax of $6,070.88 for a Total Contract Price of
$69,974.88 for Project No. EM0902 Auburn Valley Drive-In Site
Restoration.
Motion carried 3-0.
F. Public Works Project No. CP0912 (Larson)
Citywide Guardrail Improvements
Assistant Director/City Engineer Selle introduced Project Engineer
Matt Larson to the Committee.
Page 3 of 9
CA.A Page 5 of 23
Chairman Wagner asked why there are gaps in the Mountain View
Drive design. Assistant Director/City Engineer Selle answered that the
design is based on staff’s safety assessment.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council award Contract No. 13-
03 to Petersen Brothers, Inc. on their low bid of $385,494.00 for
Project No. CP0912, Citywide Guardrail Improvements.
Motion carried 3-0.
G. Public Works Project No. CP0909 (Vondrak)
Lakeland Hills Booster Pump Station Improvements Project
The Committee and City staff discussed the number of people who
will be served by the improvements.
Utilities Engineer Repp answered questions asked by the Committee
regarding flow rate and water system pressure.
Repp stated that the fire flow requirements for the elementary school
in the zone are what are driving the design criteria, in response to a
question asked by Chairman Wagner.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council approve Final Pay
Estimate No. 22 to Contract No. 10-23 in the amount of $20,908.07
and accept construction of Project No. CP0909 Lakeland Hills Booster
Pump Station Improvements Project.
Motion carried 3-0.
III. RESOLUTIONS
A. Resolution No. 4986 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute Agreements Between
the City of Auburn and Cascade Water Alliance for the Purchase and
Sale of Credits Relating to Permanent and Reserve Wholesale Water
Supply Capacity
Utilities Engineer Repp stated that the design maximum daily demand
is 16.8 million gallons per day (mgd) and the approximate current daily
demand is 5 mgd, in response to a question asked by Chairman
Wagner.
Utilities Engineer Repp reviewed the Supply Demand Forecast graph
with the Committee. Assistant Director/City Engineer Selle stated that
Page 4 of 9
CA.A Page 6 of 23
once the agreement is approved by the City Council, staff will begin
working with Tacoma to get an agreement in place so when the City
needs water from Tacoma, the City will have it available. Assistant
Director/City Engineer Selle responded to questions asked by
Chairman Wagner regarding the timeline for negotiations with
Tacoma.
Member Osborne asked if any additional interties will be
needed. Utilities Engineer Repp answered that the City needs only the
current interties. Utilities Engineer Repp noted that the capacity of the
interties may be increased if necessary.
Chairman Wagner asked if the water will be treated prior to entering
the Auburn system. Assistant Director/City Engineer Selle stated that
the water will be treated and completely drinkable prior to entering
Auburn’s water system.
The Committee and staff discussed the current funding and future
funding for water.
The Committee and staff discussed the possible affect of the
agreements on the water utility capital projects.
Mayor Lewis spoke about the benefits of City retaining its water
rights.
Vice-Chair Peloza spoke in favor of the agreements and noted the
amount of time the Committee and staff spent working on and
reviewing the agreements.
Utilities Engineer Repp answered questions asked by Member
Osborne regarding peaking demand factors and wholesale water
purchases.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4986.
Motion carried 3-0.
B. Resolution No. 4989* (Truong)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute an Agreement
Between the City of Auburn and the Lowest Responsible Bidder for
Public Works Contract Number 13-10, Project Number CP1207, D
Street Utility Improvements
Chairman Wagner asked if there was any coordination with the
Page 5 of 9
CA.A Page 7 of 23
developer, RPG, when designing the project. Assistant Director/City
Engineer Selle stated that RPG has been aware of the scope of the
project. Project Engineer Truong stated that during design staff did
meet with representatives from RPG to obtain input on the
design. Assistant City Engineer Gaub verified that staff has
coordinated the locations of utility stubs to accommodate RPG’s
planned development.
Member Osborne stated that he would not support adoption of the
resolution without a dollar amount. Assistant City Engineer Gaub
reviewed the budget status sheet with the Committee and explained
that currently the bids are coming in slightly over the engineer’s
estimate. Assistant City Engineer Gaub stated that staff is asking
Council to grant the Mayor authority to award the contract after staff
completes its review and recommendation in order to move the project
into construction prior to wetter weather arriving.
Chairman Wagner recommended including the language, “provided
that the costs do not exceed 110% of the project budget.” Member
Osborne agreed that language would be satisfactory. Staff will ask the
Legal Department to amend the resolution with the recommended
language.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4989, as amended.
Motion carried 3-0.
IV. DISCUSSION ITEMS
A. Capital Project Status Report (Gaub)
Item No. 5 – C524A – SCADA Improvements: Chairman Wagner
asked when all sites will be completed. Assistant City Engineer Gaub
stated that they are all planned to be completed in December 2013.
Item No. 4 – C201A – M Street Underpass: Member Osborne asked
which department is responsible for the landscape long-term
maintenance. Assistant City Engineer Gaub answered that
landscaping within the fenced pond area will be maintained by the
Maintenance & Operations staff and landscaping within the Right-of-
Way will be maintained by the Parks Department.
Item No. 9 – CP1302 – 2013 Pavement Patching, Chipseal, and
Overlay Project: Chairman Wagner asked if the weather will affect the
project since the finish date is in November. Assistant City Engineer
Gaub stated that the contractor is currently working and there are
other tasks that need to be completed following the actual paving and
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CA.A Page 8 of 23
overlay that may take longer to get done.
Item No. 7 – CP1108 – 2011/12/13 Citywide Storm Pond
Cleaning: Assistant City Engineer Gaub stated that the first task order
was issued to King County for only three ponds so staff can evaluate
the County’s work and the cost per pond, in response to a question
asked by Member Osborne. Assistant City Engineer Gaub stated
there are several more ponds that need cleaning.
Item No. 11 – CP1310 – 2013 Arterial and Collector Crack
Sealing: Assistant City Engineer Gaub confirmed that the pre-
construction meeting was held August 27, 2013, following an inquiry
by Vice-Chair Peloza.
Item No. 12 – EM1302 – Hidden Valley Vista Emergency Storm
Repair: Assistant City Engineer Gaub explained that HDPE pipe will
be laid down the surface of the slope and anchored to the ground. The
project will not begin until September 23, 2013 because of the type of
pipe and the size of the pipe needed.
Assistant Director/City Engineer Selle answered questions asked by
Member Osborne regarding control of the drainage velocity.
Assistant City Engineer Gaub noted that the project is currently within
the budget shown on the report and that the Contractor’s contract has
a not to exceed amount of $275,000.00, answering a question asked
by Member Osborne.
Item No. 16 – CP1118 – Auburn Way South Pedestrian Improvements
– Dogwood to Fir Street: Chairman Wagner noted that the
undergrounding is funded with MIT funding but MIT is not listed in the
budget column on the report. Assistant City Engineer Gaub answered
that the final amendment has not been processed yet with MIT and
that is why the funding in not yet included in the budget. Chairman
Wagner asked that the explanation be noted in the status column.
Item No. 26 – CP1104 – 104th Street & 8th Street NE U-Turn
Improvements: Assistant Director/City Engineer Selle stated that the
scope of the project is being reworked to include safety improvements
at the intersection but will not include the design for the u-turn, in
response to a question asked by Chairman Wagner.
Vice-Chair Peloza asked if that can be noted in the status column or
change the location/description.
Assistant City Engineer Gaub answered questions asked by Member
Osborne regarding the 2013 Local Street Reconstruction project
costs.
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CA.A Page 9 of 23
B. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
There were no questions from the Committee.
C. Action Tracking Matrix (Dowdy)
Item F – LED Lighting Standards: Chairman Wagner spoke about the
light spectrum of the LED lighting in downtown and asked staff to
gather data regarding the opinion of the light spectrum. Mayor Lewis
recommended that staff ask the City Councilmembers to evaluate the
LED lights and provide feedback regarding what they like or don’t like
about the lights.
Chairman Wagner noted that the LED lights may also be too bright.
Item I – Street Lamp Installation 112th & 295th Streets: Vice-Chair
Peloza announced that the lamp has been installed and instructed
staff to remove item I from the Matrix.
D. Resolution No. 4987* (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute an Agreement
Between the City of Auburn and Century West Engineering Corp., for
Civil Engineering Services at the Auburn Municipal Airport and
Approving the First Task Assignment
This item was discussed prior to Consent Item C, at the request of
Finance Director Coleman and Assistant Director/City Engineer
Selle.
Finance Director Coleman explained that the resolution is to authorize
a contract to be executed between the City and Century West
Engineering Corp. Coleman noted that Century West is currently
working on the airport’s comprehensive 20 year plan update.
Finance Director Coleman explained that the FAA requires the City,
as the sponsor of the airport, to solicit engineering firms every five
years. There were two responses to the solicitation, a panel was
assembled, the panel reviewed the two respondents and the board
overwhelmingly agreed that a contract should be entered into with
Century West.
Vice-Chair Peloza stated that the Municipal Services Committee did
take action on the Resolution and recommended it go forward for
Council adoption.
Finance Director Coleman answered questions asked by Chairman
Wagner regarding the potential scope of work for the contract.
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CA.A Page 10 of 23
The Committee supported adoption of Resolution No. 4987.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:26 p.m.
Approved this 16th day of September, 2013.
Page 9 of 9
CA.A Page 11 of 23
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report
Date:
September 10, 2013
Department:
Public Works
Attachments:
Capital Project Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached report.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:September 16, 2013 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 12 of 23
Date: September 11, 2013
No.Prom. No.Location/Description
Priority
Group
(1-3)
Street Funds
(102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete
Finish
Date
Project
Manager Status
1 CP0909
Lakeland Hills Booster Pump Station:
This project will update/replace the
existing pump station in the Lakeland
Hills water service area in order to meet
fire flow demands.
- 2,760,982 2,760,982 2,760,982 100%Oct-10 100%Aug-13 Vondrak Project Complete
2 CP0915
Well 1 Improvements - Transmission
Lines:
This project is the first phase of a larger
project and will replace water lines from
the Well 1 Site to the Howard Road
Corrosion Control Facility to
accommodate the replacement of Well
1. This project will also upgrade the
existing storm line on M Street SE to
accommodate the Well 1 Improvements.
- 1,943,697 831,904 2,775,601 2,031,856 100%Oct-12 100%May-13 Lee Final Pay is in process.
3 C410A
S. 277th Wetland Mitigation
Monitoring:
This project is an on-going project to
complete the required monitoring and
maintenance of the wetland mitigation
sites for the S. 277th Grade Separation
Project. Sites are located on the North
property and at the corner of 44th St NW
and Frontage Road. Permits require the
City to monitor the sites for 10 years.
- 325,343 325,343 324,606 100%Apr-11 98%May-14 Larson
Construction Work is complete, however, the
project is in the 2-year plant establishment
period and the finish date reflects this.
Budget and Costs shown is are for years
2006 thru 2013 of this 10 year process.
Budget for 2013 only is $50,000.
4 C201A
M Street Underpass (Grade
Separation):
The purpose of this project is to grade
separate ‘M’ Street SE from the
Burlington Northern Santa Fe Stampede
Pass Rail line in Phase 1 and completion
of the Auburn Black Diamond Road
Bypass connection is a future phase.
- 5,166,560 150,000
872,372
(Fed Grant)
5,990,000
(FMSIB)
2,630,509
(TIB)
1,133,978
(King City)
1,542,800
(Ports)
478,000
(BNSF)
1,140,000
(REET2)
2,772,752
(PWTF)
22,314,174 22,314,174 100%Dec-11 97%Nov-13 Vondrak
M Street was opened to traffic on July 22.
Property restoration, pump station
completion and startup and testing, utility
adjustments and punchlist work remain.
Pump station is waiting on replacement parts
that are not anticipated until the end of
September. Temporary pumps are in place
in the interim.
5 C524A
SCADA System Improvement:
This project will upgrade the City's
SCADA system to meet Public Works
goals.
- 2,666,200 1,994,500 1,014,000 5,674,700 4,998,512 100%Nov-09 90%Dec-13 Lee
Implementation Contract executed.
Preliminary Design and Final Design are
Complete. Installation of the Controls at M&O
is complete and conversion of all 3 test sites
are complete. The remaining site
conversions are underway with 29 sites of 37
completed.
6 CP0909
Academy Booster Pump Station:
This project will update/replace the
existing pump station in the Academy
water service area in order to meet fire
flow demands.
- 3,526,255 3,526,255 3,168,295 100%Sep-12 65%Apr-14 Vondrak Work is underway.
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
Page 1 of 7DI.C Page 13 of 23
Date: September 11, 2013
No.Prom. No.Location/Description
Priority
Group
(1-3)
Street Funds
(102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete
Finish
Date
Project
Manager Status
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
7 CP1108
2011/12/13 Citywide Storm Pond
Cleaning:
This project will complete the removal of
sediment from storm drainage ponds
located throughout the City and clean the
ditch along A Street SE/East Valley
Highway as the annual budget allows.
- 720,473 720,473 720,261 100%N/A 55%Oct-13 Lee
King County Road Services is completing
this work and is nearly complete with the first
3 ponds and an additional 3 ponds will begin
when these are completed.
8 CP1120
Lea Hill Safe Routes to Schools
Improvements:
This project will complete improvements
for safe walking routes to Hazelwood
Elem., Lea Hill elem., and Rainer Middle
School along 116th Ave. SE and SE 312
St.
- 34,000
398,500
(Federal)
21,597 (Police
& ASD In Kind
Services)
454,097 447,600 100%Jun-13 45%Oct-13 Truong
Work is underway at the 124th and 312th
intersection. Improvements on 116th are
complete with the exception of the lawn sod.
9 CP1302
2013 Pavement Patching, Chipseal
and Overlay Project:
This project will complete pavement
patching, chip seal treatments and
overlay work on both arterial/collector
and local roadways for the purpose of
preservation throughout the City.
- 1,878,000 1,878,000 1,848,000 100%Jun-13 35%Nov-13 Wickstrom Chips Seals are completed and patching
work continues.
10 CP1225
West Valley Highway Preservation -
15th NW to 37th NW:
This project will complete an overlay of
WVH for the purpose of pavement
preservation.
- 560,000 560,000
(Federal) 1,120,000 1,093,525 100%Jul-13 0%Dec-13 Wickstrom Work is anticipated to begin 9/18/2013.
11 CP1310
2013 Arterial and Collector Crack
Sealing:
This project will complete crack sealing
on arterial and collector streets through
out the City.
- 60,000 60,000 60,000 100%Jul-13 0%Oct-13 Carter Work is anticipated to begin the week of
9/16/2013.
12 EM0902
Auburn Valley Drive-In Site
Restoration:
This project will complete the last
restoration from the temporary levee
installed at the Drive-in theater site
related to the Howard Hanson Dam
issues in 2009 through 2012.
- 1,091,214
(King County) 1,091,214 122,016 100%Aug-13 0%Oct-13 Truong Work anticipated to begin the week of
9/16/2013.
13 EM1302
Hidden Valley Vista Emergency Storm
Repair:
This project will replace a deteriorated
storm line under emergency conditions
in the Lea Hill area.
- 300,000 300,000 300,000 100%N/A 0%Oct-13 Larson
This project is an emergency and therefore
public bidding was not held. Finalizing
permits with King County for the portion in
their jurisdiction. Contractor anticipated to
begin work on 9/23/2013 due to material
procurement.
14 CP0912
Citywide Guardrail Improvements:
This project will complete guardrail
improvements along Kersey Way, Green
River Road, and Mountain View Drive.
- 50,000 502,275
(Federal) 552,275 483,319 100%Jul-13 0%Dec-13 Larson Pre-con is scheduled for 9/17/2013.
15 CP1207
D Street NE Utility Improvements:
This project will complete storm, sewer,
water and street improvements related
to the Port of Seattle mitigation
agreement on D Street NE.
- 296,186 367,377 72,796
42,200
(430 Port Mit)
162,203
(431 Port Mit)
597,204
(432 Port Mit)
1,537,966 1,528,801 100%Aug-13 0%Dec-13 Truong Award was completed on 9/9 and a pre-con
is scheduled for 9/24/2013.
Page 2 of 7DI.C Page 14 of 23
Date: September 11, 2013
No.Prom. No.Location/Description
Priority
Group
(1-3)
Street Funds
(102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete
Finish
Date
Project
Manager Status
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
16 CP1222
Citywide Traffic Signal
Improvements:
This project will construct safety
improvements at a number of signals
throughout the City.
1 5,000 400,000
(Federal) 405,000 405,000 95%Sep-13 Dec-13 Lee
Bid documents being developed. Federal
environmental approvals are complete.
Waiting on WSDOT approval to begin
construction.
17 CP1118
Auburn Way South Pedestrian
Improvements - Dogwood to Fir
Street:
This project will construct a new street
lighting system, landscaped median
island, a designated mid-0block
crosswalk, relocation of existing utility
poles, and modifications to the existing
signal at Dogwood St. This project also
includes a public education element for
pedestrian safety.
1 219,782 130,039
740,830
(State)
100,000
(Federal)
330,000
(MIT)
1,520,651 1,418,011 92%Feb-14 Mar-15 Sweeting
Consultant design work is underway. Project
Scope is being revised to incorporate
undergrounding of power lines with MIT
funding. Budget updated to refelct this and
other utiltiy work.
ROW acquisition process has begun.
18 CP1119
Auburn Way South Corridor
Improvements - Fir St. SE to Hemlock
St. SE:
This project will widen AWS between Fir
and Hemlock Streets from 3 lanes to 5
lanes and includes new sidewalks, street
lighting, transit improvements and install
a new signal at Hemlock St.
1 200,849 13,853 40,300
2,425,402
(TIB)
836,601
(MIT)
3,517,005 3,484,703 92%Feb-14 Mar-15 Sweeting
Consultant design work is underway. Project
Scope is being revised to incorporate
undergrounding of power lines with MIT
funding. Budget updated to refelct this, other
utiltiy work and the additional roadway taper
approved by PWC.
ROW acquisition process has begun.
19 CP0915
Well 1 Improvements - Well
Replacement:
This project will rehabilitate or replace
Well 1 so that it can function at full
capacity and complete modifications to
the Howard Road Corrosion Control
Facility.
1 2,476,568 2,476,568 2,400,000 87%Nov-13 Oct-14 Lee
Consultant design is underway.
Advertisement is dependant on DOH
approval of the work which is in process but
is not expected to be received until
November, therefore construction is
anticipated later this year.
20 CP1107
Fulmer Wellfield Improvements:
This project will be done in phases. The
first phase 1A will complete investigation
of the Fulmer Wellfield area to determine
the required analysis and drilling
program needed to utilize the full water
rights. Phase 1B will complete a drilling
and testing program as well as an
alternatives analysis. Phase 2 will
complete the physical improvements.
1 2,200,000 2,200,000 497,364 85%N/A Mar-14 Repp
The estimated costs are for the Phase 1A
only and will be revised when this phase is
completed. Consultant work is underway.
Advertisement date for installation of
monitoring wells will be updated after
completion of phase 1A.
21 CP1122
30th Street NE Storm Improvements:
This project will replace the 30-inch
storm drainage line along 30th Street NE
from the north end of the Airport to the
Brannon Park Storm Pump Station to
address localized flooding issues.
1 2,974,699 2,974,699 2,822,299 80%Oct-13 Jan-14 Truong
Consultant design work is underway.
Schedule slip is due to addressing
underground conflicts with other utilities.
22 CP1301
2013 Sidewalk Repair Project:
This project will complete repair and
replacement of existing sidewalks at
various locations around Downtown and
Auburn High School.
1 200,000
(328 Fund) 200,000 200,000 65%Nov-13 Dec-13 Carter
Design is underway. Schedule slip to
accommodate curb ramp design now
needed.
Page 3 of 7DI.C Page 15 of 23
Date: September 11, 2013
No.Prom. No.Location/Description
Priority
Group
(1-3)
Street Funds
(102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete
Finish
Date
Project
Manager Status
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
23 CP1024
AWS and M Street SE Intersection
Improvements:
This project will complete improvements
at the intersection per Option 2 selected
by the Public Works Committee to
address capacity and safety concerns.
1 250,000 450,000
(TIB) 700,000 705,000 65%Apr-14 Sep-14 Sweeting
AWS/M St. SE - Installed protected left turn for
east/west bound traffic on AWS turning onto M
St. SE (Completed)
17th/M St. SE - restrict left turn movements
from 17th to M. (Completed)
AWS/M St. SE Intersection - Option 2 was
selected by the Committee, June 2012. Design
work is underway.
Working with WSDOT on channelization
approvals.
24 CP1109
2011 Storm Pipeline Repair and
Replacement, Phase 2:
This project will construct storm drainage
improvements on Hi-Crest Drive NW.
1 377,740 377,740 411,195 60%Dec-13 Jun-14 Lee
Design work underway. Schedule revised
due to relocation work that will be required of
Lakehaven for their waterline.
25 CP1208
Sewer Pump Station Improvements
(Repair & Replacement Program):
This project will repair and modify
existing sanitary sewer pump station
facilities located at: F St SE, R St NE,
22nd St NE, Rainer Ridge, Valley
Meadows, 8th St NE, Area 19, North
taps, Peasley Ridge, Riverside, and
Terrace View to address access,
corrosion resistance, site security and
new generators where needed.
1 955,000 955,000 955,000 55%Dec-13 May-14 Truong Design is underway.
26 CP1308
BNSF Utility Crossings Project:
This project will address utility crossings
of the BNSF right-of-way that will be
affected by the 3rd rail line that
BNSF/Sound Transit plan to building in
March 2014.
1 780,000 320,000 500,000 1,600,000 1,600,000 40%Dec-13 May-14 Sweeting Consultant design work is underway.
Geotechnical work beginning at various sites.
27 CP1219
Valley AC Watermain Replacement:
This project will repair or replace
asbestos cement water lines along
AWN, 49th and B St NW and at the
M&O/Parks Maintenance area.
1 1,233,574 1,233,574 1,208,722 20%Mar-14 Oct-14 Truong Design is underway.
28 CP1104
104th Street & 8th Street NE
Intersection Improvements:
This project will complete property
acquisition and widening at the
intersection of 104th and 8th Street NE
to complete signal and safety
improvements.
1 326,000 100,000
(Fed. Grant) 426,000 250,000 20%Apr-14 Oct-14 Larson Re-scoping is underway with the State and
the schedule has been updated.
29 CP1304
37th St & B St NW BNSF Signal:
This project will complete improvements
to the rail crossing at 37th Street NW
and B Street NW to address safety
concerns.
1 76,900 307,550
(Federal) 384,450 384,450 20%May-14 Dec-14 Sweeting Consultant design work is underway.
Coordination with BNSF in process.
30 CP1218
Auburn Way South & Riverwalk
Intersection Improvements:
This project will construct improvements
to the intersection of AWS and Riverwalk
Drive and complete minor widening and
add additional capacity from the MIT
Plaza signal to the Dogwood signal.
1 2,333,108
(Federal) 2,333,108 2,333,108 1%Jul-14 Nov-15 Sweeting Consultant design work is underway
Page 4 of 7DI.C Page 16 of 23
Date: September 11, 2013
No.Prom. No.Location/Description
Priority
Group
(1-3)
Street Funds
(102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete
Finish
Date
Project
Manager Status
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
31 CP1202
AWS Flooding Phase 2:
This project will construct conveyance
improvements on 17th Street SE from A
Street SE to K Street SE and increase
the capacity of the existing detention
pond located on A Street SE.
1 1,638,000 1,638,000 1,638,000 0%Jun-14 Dec-14 Lee Consultant Agreement being executed.
32 C222A
277th - Auburn Way North to Green
River Bridge:
This project will complete the widening of
S 277th from the intersection of Auburn
Way North to L Street NE, including the
construction of a pedestrian trail and
relocation of the floodway along S 277th.
1 989,185
1,020,700
(Federal)
2,300,000
(Developer)
4,309,885 8,309,885 0%Nov-14 Sep-15 Vondrak
Consultant Agreement being executed.
Grant only funds Design and Right-of-way
acquisition.
33 C512A
Well 4 Improvements:
This project will construct a new building
to house a standby generator and
disinfection equipment.
2 1,306,288 1,306,288 1,296,820 90%Nov-13 Jun-14 Wickstrom Consultant design work is underway.
34 CP0765
Lakeland Hills Reservoir
Improvement:
This project will provide various
improvements at the reservoir, including
painting, seismic upgrades, and facility
modifications.
2 400,000 400,000 400,000 75%Mar-14 Sep-14 Larson
Consultant Scoping underway for completion
of design to accommodate recent
improvements at the site.
35 C229A
BNSF/EVH Pedestrian Undercrossing:
This project will construct a pedestrian
undercrossing of both East Valley
Highway (A St SE) and the BNSF rail
tracks just north of the White River.
3 385,000
(State) 385,000 9,000,000 60%Hold Hold Vondrak
Final design on hold pending BNSF issues.
Additional funds will be required to complete
design, environmental permitting, and
construction.
36 CP0906
2009 Gateway Project:
This project will construct a new gateway
sign at East Valley Highway and Lake
Tapps Parkway.
3 100,000
(Gen Fund) 100,000 100,000 30%Hold Hold Lee Easement acquisition completed. Project on
hold.
CPS TOTAL 11,344,145 19,883,642 3,677,177 8,429,612 31,199,472 74,534,048 82,021,504
Page 5 of 7DI.C Page 17 of 23
Date: September 11, 2013
No.Proj. No.Location/Description
Priority
Group
(1-3)
Local Street
Funds (103) Water (430) Sewer (431) Storm (432) Other Total Budget
%
Complete Adv. Date % Complete
Finish
Date
Project
Manager Status36
37 CP1224
2013 Local Street Reconstruction:
This project will complete the
reconstruction of the following local
roadways:
23rd St SE - M to R St SE
H St NE - 4th to 8th
5th St NE - H to Cul-de-sac
Park Ave - AWN to Park
Also included in this project is the
replacement of waterline on V St SE,
from 2nd to 4th St SE.
- 2,322,250 650,000 200,000 3,172,250 2,454,969 100%May-13 60%Dec-13 Wickstrom
Work is underway on H Street, 5th Street
and 23rd Street. Park Ave. anticipated to
begin the week of 9/16/13.
Other SOS Projects:
CP1302, 2013 Pavement Patching, Chip
Seals, and Overlays.
N/A 242,000 242,000 212,000 Wickstrom For Status see CP1302
2,564,250 650,000 200,000 - - 3,414,250 2,666,969
2013 TOTAL SOS PROGRAM 2,564,250 650,000 200,000 - - 3,414,250 2,666,969
2013 SOS Program Totals
SOS PROGRAM STATUS REPORT
Project Budget ($)
Total
Estimated
Costs
Design Construction
Page 6 of 7DI.C Page 18 of 23
Date: September 11, 2013
No.Proj. No.Location/Description
%
Complete Adv. Date % Complete
Finish
Date
Staff
Manager
Action
Committee Status
A CP1115
City Hall NW Plaza Improvements:
This project will renovate the NW entrance to City
Hall similar to the recent improvements on the south
side of City Hall. Work will include new pavement,
updated lighting, ADA Ramp upgrades and new City
Hall signage.
475,977 458,570 99%TBD TBD Chamberlain PCDC Consultant work is on hold pending scope discussion with
committee on LRF bond funds likely to occur in October.
B CP1016
Fenster Levee Project:
This project will complete new levee improvements
on the Fenster Levee along the Green River.
1,266,100 1,265,000 65%N/A Jun-14 Andersen PCDC
Work will be completed by King County. Secured funding
is from 4 Grants and matching storm funds. The additional
327k in SRFB funding was awarded. Pre-Design work is
complete. The Design by King County is underway with
the review of comments from SRFB. Environmental
approvals are also in process.
TOTAL OTHER PROJECTS 1,742,077 1,723,570
Total Budget
OTHER PROJECTS - ACTION BY OTHER COMMITTEE
Total
Estimated
Costs
Design Construction
Page 7 of 7DI.C Page 19 of 23
AGENDA BILL APPROVAL FORM
Agenda Subject:
Significant Infrastructure Projects by Others - Public Works
Status Report
Date:
September 10, 2013
Department:
Public Works
Attachments:
Significant Infrastructure Projects by
Others - Public Works Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:September 16, 2013 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 20 of 23
Date: September 11, 2013
No.
Sponsor/
Applicant Location/Description Length
Permit(s)
Issued Status
1
Green River
Community
College
320th Street Improvements:
This project will widen 320th Street along the frontage of Green River
Community College from 124th Ave Se to the west College Boundary.
1325 Feet Yes Construction work is nearly complete, working on punchlist and clean
up.
2 Puget Sound
Energy
15th Street NW Gas Line:
This project will install a new gas line to serve the Hospital Laundry project along
15th Street NW from approximately 400 ft east of C St. NW to M St NW, then
North on M St NW to the Laundry site.
3135 Feet Yes Construction is nearly completed, the remaining overlay work on M
Street NW is to be scheduled.
3 King County
Wastewater
17th Street SE, K St SE to C St SW - Trunk Sewer Main Installation:
This project will install a 42-inch sewer trunk line along 17th Street SE from K
Street SE to C Street SW including crossing the BNSF rail yard.
3050 Feet Yes
Project is under construction. Work to cross A Street SE at 17th Street
SE has been completed with the exception of replacement of the
temporary patch and final paving. Work is underway on 17th Street SE,
currently just east of C Street SE.
4 Puget Sound
Energy
17th Street SE, K St SE to F St SE - Gas Main Replacement:
This project will replace the existing 2-inch gas main along 17th Street SE from
K Street SE to F Street SE.
1345 Feet No Construction is anticipated to begin in the Fall/Winter of 2013 and is
being coordinated with King County's work.
5
King County
Flood Control
District
Reddington Levee:
This project will replace the Reddington Levee from approximately 26th St NE to
43rd Street NE.
0.9 Miles KC - Yes Facility Extension permit and Construction permits have been issued.
Contractor work will be on-going through the Summer of 2013.
6 Auburn School
District
Auburn High School Replacement:
This project will include roadway and utility improvements to support the new
Auburn High School. Improvements include modifications to Storm, Water and
Sanitary Sewer mainlines and roadway improvements on Main Street and 4th
Street NE.
N/A - Multiple
Block
Development
Partially
Work on the Phase 1 portion of the project has begun and is anticipated
to be completed in 2015. Phase 2 plans are begin reviewed. Utility
work is on schedule and their main focus is the building construction.
7 Puget Sound
Energy
2nd Street NE Gas Main Replacement:
This project will replace the 6-inch gas main on 2nd Street NE from Auburn
Avenue to D Street SE, including a crossing of Auburn Way North, then continue
south on D Street NE to Main Street.
1215 Feet No Project is in the permit review phase. Construction is anticipated to
occur in the Fall of 2013.
8 Yarrow Bay
Development
124th Ave SE Half Street Road Improvements:
This project will complete half street roadway improvements on 124th Ave SE
from SE 304th St. north to approximately SE 290th St. for the 3rd phase of the
Verdana (Bridges) Plat development that is in Kent.
3,800 Feet Yes
Work is underway and will continue through mid October 2013.
Contractor has started with roadway and utility work. Lane interruptions
are anticipated on 124th Ave.
SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS - PUBLIC WORKS STATUS REPORT
NOTE: Projects included on this list are those that have a broad public interest, significant impact to the public, involve interlocal agreements, and/or may include the installation of key infrastructure by
others (such as pump stations etc.)
1 of 1DI.D Page 21 of 23
AGENDA BILL APPROVAL FORM
Agenda Subject:
Action Tracking Matrix
Date:
September 10, 2013
Department:
Public Works
Attachments:
Action Tracking Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:Dowdy
Meeting Date:September 16, 2013 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 22 of 23
Updated: 9/11/2013 10:48 AM
No.Item Description Staff Lead Next PWC
Review Date
Estimated
Completion
Date
Status
A Track completed project on the Current Year
Active Capital Improvement Projects Map Gaub 10/7/2013 N/A Ongoing - Quarterly updates
B Fulmer Well-Field Feasibility Study Updates Repp 10/21/2013 10/21/2013 Initial study finding are not yet completed.
C System Development Charges Repp 11/18/2013 12/16/2013 Consultant to complete analysis
D Cost of Service Analysis Repp 11/18/2013 12/31/2013 Consultant to complete analysis
E BNSF Stampede Pass Line Welsh 9/16/2013 9/16/2013 Discuss Chairman Wagner's email. This includes discussion of the
Phase 2 of the M Street Underpass project.
F LED Lighting Standards Para 10/7/2013 10/7/2013
Discuss research findings and current state of LED lighting
technology. Staff preparing list of locations for Council to visit and
evaluate in field applications of LED lighting.
G Auburn Way South & 17th St SE Webb 10/21/2013 10/21/2013 Study closing of EB connections between M St SE and AWS via 17th
St SE.
H King County Flood Insurance Mailers - Quality
Check Andersen TBD TBD
Councilmember Peloza contacted Councilmember von Reichbauer
who subsequently has send a letter to Councilmember Dunn (Chair of
the King County Flood Control District) requesting District staff send
more helpful information to citizens located in the District's Flood
Plains.
I Speed Cushion Design Standards Para 10/21/2013 10/21/2013 Review current design standard.
J Green River Watershed/Levee Presentation 2/3/2014 2/3/2014 Review the Levee System within the City of Auburn and how planned
work on the levee's effect the City and the City's finances.
K Transportation Impact Fee Structure Analyses Planning/Webb 10/21/2013 10/21/2013 Review competitiveness of fee structure vs. regional agencies.
L Chipseal Application Review Carter 10/7/2013 10/7/2013 Review the application process for chipseals on arterial/collector
streets.
Public Works Committee - Action Tracking Matrix
DI.E Page 23 of 23