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CITY OF AUBURN - AGREEMENT FOR SERVICES
THIS AGREEMENT made and entered into this / day of a-e ,
2013, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington, hereafter referred to as the 'CITY', and "YMCA OF GREATER SEATTLE -
ALIVE & FREE" which is located at 909 Fourth Avenue Seattle, WA 98104, a non-profit
corporation organized under the laws of the State of Washington, hereafter referred to as the
"AGENCY "
WHEREAS, the AGENCY provides a valuable service to the CITY and its residents
through the provision of services for high risk youth and community safety; and
WHEREAS, the CITY is interested in continuing support of the Alive & Free program,
including development of additional resources and service sites;
WHEREAS, the CITY entered into a Joint Funding Memorandum of Understanding with
the cities of Renton, Tukwila, and Kent (collectively, the "Cities") that allows the City to jointly
fund and monitor a single contract with Alive & Free for gang prevention and intervention
services; and
WHEREAS, it is the CITY'S responsibility to enter into an agreement with the YMCA's
Alive & Free Program on behalf of the Cities which are party to said Memorandum of
Understanding;
NOW, THEREFORE, In consideration of the covenants and conditions of this
Agreement, the parties agree as follows:
I. PURPOSE
The purpose of this Agreement is to provide for an appropriation to the AGENCY in
exchange for the Agency s provision of the services set forth in this Agreement to participating
city s residents during the term.
II. SCOPE OF SERVICES
City of Auburn Agreement:YMCA of Greater Seattle—Alive&Free program
July 1, 2013
Page 1 of 9
The AGENCY agrees to provide services, as described in the Exhibits incorporated
herein by this reference as if fully set forth.
III. TERM
The term of this Agreement shall commence on July 1, 2013 and shall expire on June
30, 2014
IV PERFORMANCE REPORTS AND COMPENSATION
A. The AGENCY shall provide to the CITY within 15 days of the close of each
calendar quarter a status report containing program statistics regarding the type
and level of services provided to the participating cities, as well as financial
information pertaining to the contract agreement and expenditures. Format and
contents of these reports are set forth in Exhibits 1 to 5 to this Agreement,
which are incorporated herein by this reference.
B. The AGENCY shall prepare and submit to the CITY two program evaluation
reports in the format commonly referred to as "outcomes reports" which will
show the intended linkages between the activities conducted and the changes
the activities will produce. These reports shall contain information as set forth in
Exhibit 5 to this Agreement, and shall be submitted to the CITY at the end of
the first and last quarters.
C. As full and total payment for the services provided under this Agreement, the
CITY agrees to pay the AGENCY up to $120,000 per annual agreement as
set forth in the Exhibits. The CITY will pay an amount equal to one-quarter of
the total amount within thirty (30) days following the CITY's receipt of quarterly
invoices. The required format and content of quarterly invoices is set forth in
the Exhibits to this Agreement, and is incorporated herein by this reference.
V INDEMNIFICATION
City of Auburn Agreement: YMCA of Greater Seattle—Alive& Free program
July 1 2013
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AGENCY shall defend, indemnify and hold the CITY and the Cities, their officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the AGENCY in performance of this Agreement, except for injuries and damages
caused by the sole negligence of the CITY or Cities. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24 115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting
from the concurrent negligence of the AGENCY and the CITY or Cities, their officers, officials,
employees, and volunteers, the Agency's liability hereunder shall be only to the extent of the
Agency's negligence It is further specifically and expressly understood that the
indemnification provided herein constitutes the Agency's waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
INDEPENDENT CONTRACTOR/ASSIGNMENT
The parties agree and understand that the AGENCY is an independent contractor and
not the agent or employee of the CITY or any of the Cities, and that no liability shall attach to
the CITY or any of the Cities by reason of entering into this Agreement except as provided
herein. The services required of the AGENCY under this Agreement may not be assigned or
subcontracted by the AGENCY without the prior written consent of the CITY
VI. INSURANCE
The AGENCY shall procure and maintain for the duration of this Agreement insurance
against claims for injuries to persons or property which may arise from or in connection with
services provided by the AGENCY, it agents, employees or volunteers under this Agreement.
The AGENCY agrees to provide comprehensive general liability insurance and shall maintain
City of Auburn Agreement:YMCA of Greater Seattle—Alive&Free program
July 1 2013
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liability limits of not less than ONE MILLION DOLLARS ($1,000,000) combined single limit
coverage per occurrence for bodily injury, personal injury and property damage Where
professional services are provided as part of the services rendered pursuant to this
Agreement, as shown in Exhibit 1, the AGENCY shall also provide and maintain professional
liability coverage including errors and omissions coverage in the minimum liability amount of
ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence for bodily injury,
personal injury and property damage. Any deductibles or self insured retentions in either
policy must be declared to and approved by the CITY and the Cities. At the option of the
CITY, and the Cities, either The insurer shall reduce or eliminate such deductibles or self
insured retentions as respects the CITY and the Cities, their officials and employees; or, the
AGENCY shall procure a bond guaranteeing payment of losses and related investigations,
claim administration and defense expenses. The policies are to contain or be endorsed to
contain the following provisions:
1) GENERAL LIABILITY COVERAGE
The CITY and the Cities, their elected and appointed officials, employees and agents
are to be covered as additional insured as respects: liability arising out of services and
activities performed by or on behalf of AGENCY, its employees, agents and volunteers.
The coverage shall contain no special limitations on the scope of protection afforded to
the CITY, their elected and appointed officials, employees or agents, or its contract
partners - the Cities.
2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES
(a) The AGENCY's insurance coverage shall be primary insurance as respects the
CITY and the Cities, their officials, employees and agents. Any insurance or self
insurance maintained by the CITY and the Cities, their officials, employees or
City of Auburn Agreement:YMCA of Greater Seattle—Alive&Free program
July 1 2013
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agents shall be in excess of the AGENCY's insurance and shall not contribute with
it.
(b) Any failure to comply with reporting provisions of the policy shall not affect coverage
provided to the CITY and the Cities, their officials, employees or agents.
(c) Coverage shall state that the AGENCY's insurance shall apply separately to each
insured against whom a claim is brought or suit is brought except with respect to the
limits to the insurer's liability
(d) Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled or reduced in coverage, or in
limits unless prior written notice has been given to the CITY, and the Cities, by
certified mail return receipt requested at least thirty (30) days in advance of any
such suspension voiding, cancelation or reduction in coverage, or in limits. The
AGENCY agrees to provide copies of the Certificates of Insurance to the CITY and
the Cities, at the time that this Agreement takes effect.
(e) The AGENCY shall furnish the CITY, and the Cities, with Certificates of Insurance
and with original endorsements affecting coverage required by this clause. The
certificate and endorsements for each insurance policy are to be signed by a
person authorized by that insurer to bind coverage on its behalf The CITY, and the
Cities, reserve the right to require complete, certified copies of all required
insurance policies at any time.
(f) The AGENCY shall include all volunteers, employees and agents under its policies
or shall furnish separate certificates and endorsements for each. All coverage for
volunteers shall be subject to all the requirements stated herein.
VII. NONDISCRIMINATION
City of Auburn Agreement: YMCA of Greater Seattle—Alive& Free program
July 1 2013
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The AGENCY shall not discriminate in any services or programs to which this
Agreement may apply directly or through contractual or other arrangements on the grounds of
any protected class status as defined by any national, state or local laws or ordinances
including but not limited to race, color, creed, religion, national origin, sex, sexual orientation,
age, or the presence of any sensory, mental or physical handicap
VIII. BOOKS AND RECORDS
The AGENCY agrees to maintain separate accounts and records in accordance with
State Auditor's procedures, including personnel, property, financial and programmatic records
which sufficiently reflect direct and indirect costs and services performed under this
Agreement. The AGENCY agrees to maintain all books and records relating to this Agreement
for a period of three (3) years following the date that this Agreement is expired or otherwise
terminated. The parties agree that the CITY may inspect such documents upon good cause at
any reasonable time within the three (3) year period.
IX. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon thirty (30) days written notice
should the other party fail substantially to perform in accordance with its terms through no fault
of the other
X. SEVERABILITY AND SURVIVAL
If any term, condition or provision of this Agreement is declared void or unenforceable
or limited in its application or effect, such event shall not affect any other provisions hereof and
all other provisions shall remain fully enforceable. The provisions of this Agreement, which by
their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
Xl. ENTIRE AGREEMENT, MODIFICATION.
City of Auburn Agreement:YMCA of Greater Seattle—Alive&Free program
July 1 2013
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This MOU, together with attachments or addenda, represents the entire and integrated
agreement between the CITY and the AGENCY and supersedes all prior negotiations,
representations, or agreements written or oral. No amendment or modification of this MOU
shall be of any force or effect unless it is in writing and signed by the parties.
XII. GENERAL PROVISIONS
A. The AGENCY agrees to submit a report to the CITY no later than the last
quarterly invoice date, describing the progress and activities performed for the
previous year's scope of services.
B. This Agreement shall be governed by the laws, regulations and ordinances of
the City of Auburn, the State of Washington and where applicable, Federal
laws.
C. The AGENCY agrees to conduct its activity in such a manner as to coincide
with the goals identified in the attached Memorandum of Understanding. The
AGENCY understands that the performance indicators established in the
Memorandum will be used by the City as a measurement tool in determining if
the goals have been achieved.
D The CITY and the AGENCY respectively bind themselves, their successors,
volunteers, assigns and legal representatives to the other party to this
Agreement and with respect to all covenants to this Agreement.
E. This Agreement represents the entire and integrated Agreement between the
CITY and the AGENCY and supersedes all prior negotiations. This Agreement
may be amended only by written instrument signed by both the CITY and the
AGENCY
City of Auburn Agreement: YMCA of Greater Seattle—Alive& Free program
July 1 2013
Page 7 of 9
F Should it become necessary to enforce any term or obligation of this
Agreement,
then all costs of enforcement including attorney's fees and expenses and court
costs shall be paid to the substantially prevailing party
G. The AGENCY agrees to comply with all local, state and federal laws applicable
to its performance under this Agreement.
DATED this /9 — day of ( 2Lt , 2013.
Amer
PETER B. LEWIS
MAYOR
ATTEST
ES d ca
Danielle E. Daskam
City Clerk
APP'Of ED • FO M4
AASJ ,ii
Daniel B. Hen, F
City Attorney
YMCA OF G' - ° E
BY
TITLE. S\) P I \ _
STATE OF WASHINGTON
)ss
COUNTY OF KING
On this 25 day of 2013, before me, the undersigned, a
Notary Public in and for the State of Washin ton, personally appeared
of L. ! roww , to me known to be the SP/(r- of the
City of Auburn Agreement: YMCA of Greater Seattle—Alive&Free program
July 1 2013
Page 8 of 9
YMCA, the non-profit corporation that executed the within and foregoing instrument, and
acknowledged said instrument to be the free and voluntary act and deed of said non-profit
corporation for the uses and purposes therein mentioned, and on oath stated that he/she is
authorized to execute said instrument on behalf of said non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
date hereinabove set forth.
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City of Auburn Agreement: YMCA of Greater Seattle—Alive& Free program
July 1 2013
Page 9 of 9
CITY OF +
%' :R r EXHIBIT COVER PAGE
iJ�
WASHINGTON
SERVICE AGREEMENT
2013 INVOICE FOR CONTRACTED SERVICES
To: CITY OF AUBURN, ATTN: Michael Hursh
25 WEST MAIN STREET, AUBURN WA 98001
Agency YMCA of Greater Seattle
909 Fourth Avenue
Seattle, WA 98104
Program: YMCA Alive & Free Contact,Title: Eleuthera Lisch, Director
Phone: 206-382 5245
Email: elisch @seattleymca.org
Amount Requested:
Invoice for ❑ 1 s'Quarter, July to September—Due: October 15, 2013
❑ 2nd Quarter, October to December— Due: January 15, 2014
❑ 3rd Quarter, January to March —Due: April 15, 2014
❑ 4'h Quarter, April to June—Due: July 15, 2014
Attachments: ❑ Quarterly Service Report- Exhibit 1
❑ Quarterly Financial Report—Exhibit 2
❑ Demographic Report (4th Quarter only) —Exhibit 3
❑ Service Unit Report—Exhibit 4
❑ Outcomes Report (4th Qtr data due) —Exhibit 5
❑ Proof of Insurance
I certify to the best of my knowledge that this invoice and attachments reflect actual service provided to
Auburn residents.
'
Signature of Authorized Representative Date
The City of Auburn will issue payment upon this invoice within forty-five (45) business days of receipt. To
ensure prompt payment, please submit this form and all required attachments by the date listed above.
FOR CITY OF AUBURN USE ONLY
Contract Amount: $
Payments Year to Date:
Payment this invoice: Contract Balance:
Authorized to Pay
Signature Date
CITY OF AUBURN
COVER PAGE—MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT REQUEST
2013 Exhibit 2
CITY OF AUBURN
2013 Quarterly Financial Report
Agency' YMCA of Greater Seattle Date:
Program: Alive & Free
Report for _July-Sept _Oct-Dec _Jan-Mar _Apr-June
Cost Categories Budget This Cumulative Award
Award Request to date Balance
1 Personnel/Agency Services,
Crisis Line and 2-1 1
2 Office/Operating Supplies
3 Consultant or Purchased
Services
4 Direct Client Assistance
5 Communications
6 Travel &Training
7 Intra-Agency Support
8 (Other per Detail
Grand Total $
Requested
Reimbursement:
South King County YMCA Alive & Free Program Funding
Funding Source Outreach Workers South King A Better Seattle/
County Seahawks Match
Coordinator
City of Auburn $30,000 $30,000
City of Kent $30,000 $30,000
City of Renton $30,000 $30,000
City of Tukwila $30,000 $30,000
King County Superior Court $40,000
2013 Exhibit 3
CITY OF AUBURN
2013 Demographic Report
Agency- YMCA of Greater Seattle Date:
Program: Alive & Free
Category 4i1 2"' • -. 3 41E Total YTD
Client Auburn
Residence** Kent
Renton
' List all clients Tukwila
served in this Unincorporated King County
category.
In all other Other:
categories list Unknown
participating TOTAL
cities' clients
only.
Client 30%of median or below
Income 50%of median or below
Level' ■ 80%of median or below
Above 80% of median
Unknown
TOTAL
Client - Female
Gender Male
Client 0-4
Age . 5-12
13-17
18-34
35-54
55-74
75+
Unknown
TOTAL
Ethnicity/ Asian/Pacific Islander
Cultural Black/African American
Background Hispanic/Latino
Native American/Alaskan Native
White/Caucasian
Other
Unknown
TOTAL
Condition Disabling Condition
ESL Limited English Speaking
Household Female-Headed Household
Male-Headed Household
CITY OF AUBURN —YMCA ALIVE & FREE SERVICE AGREEMENT
2013 SCOPE OF SERVICES 2013 Exhibit 4
CITY OF AUBURN - JOINT HUMAN SERVICE AGREEMENT
2013 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT
Agency Information:
YMCA of Greater Seattle (206) 382-5245
909 Fourth Avenue (206) 382-7894 fax
Seattle, WA 98104
Contact: Eleuthera Lisch Title• Program Director E-mail: elisch @seattleymca.org
Contract Information:
Contract Amount: $ 120,000
Program Name: Alive & Free
Description of Services: Reduction of youth & gang violence and increase community safety in the South King County region
2013 Outreach Workers (Hours)
Service Unit Total Projected All Funding Sources
Description: Clients
{minimum clients 1st Qtr 2nd Qtr 3`d Qtr 4`"Qtr
served by city}
Service Unit
/Performance Measure
Auburn 25 -
Kent 25
Renton :25
Tukwila 25
Note: Year 1 numbers
low with intention to .
increase each year -
once staffing is in place 100'
Totals
CITY OF AUBURN —YMCA ALIVE & FREE SERVICE AGREEMENT
2013 SCOPE OF SERVICES
The City of Auburn, on behalf of the Valley Cities Association, is entering into an agreement with the YMCA of Greater Seattle (YMCA) to
manage Street Outreach Services including Critical Incident Response and Management and Warrant Reduction, to high risk youth in the
south King County cities of Auburn, Renton, Kent and Tukwila as described herein.
YMCA Responsibilities
The YMCA will assume direct responsibility for managing street outreach team and achieving targets for Warrant Reduction and Street
Outreach Services. The YMCA will be responsible for routine supervision, on-going training, support and evaluation of all YMCA Alive &
Free staff.
The YMCA will hire and manage personnel as follows:
• Hire and train South King County Alive & Free Program Supervisor
• Hire, train and supervise 4 PT outreach workers as funded by the partnership.
• Ensure staff collaborate with South King County partner agencies/service providers to share information, resources and
opportunities for youth
• Dedicate the South King County Alive & Free Coordinator to be the primary point of contact between law enforcement and outreach
workers.
• Ensure all outreach workers have received training in protocols for working with law enforcement
The YMCA will oversee all critical incident management and response, warrant reduction, street outreach/in-reach and community building
activities of the YMCA Alive & Free program as follows:
Critical Incident Management and Response
YMCA Alive & Free will respond to major incidents of violence involving youth by providing on-scene support and post incident follow-up.
Alive & Free will provide coordination of safety planning and staffing for major community events to prevent violence.
Critical Incident Management and Response includes:
CITY OF AUBURN —YMCA ALIVE & FREE SERVICE AGREEMENT
2013 SCOPE OF SERVICES
• Notification: Police, community partners or youth notify Alive & Free staff of critical incident in progress.
• Deployment and On-Scene Support: Outreach Workers are deployed to the scene to manage rumors and provide de-escalation and
mediation to prevent retaliation.
• Post Scene Support: Outreach Workers go to the hospital with the family and provide mediation and de-escalation as needed.
Outreach Workers also provide In-reach to youth detained at King County Juvenile Detention as a result of incidents.
• Follow-up Support: The Alive & Free Outreach Network hosts Critical Incident Debriefs with Outreach Team and appropriate
community partners within 24 hours of incident to plan strategies to diffuse further tension. Alive & Free also provides support
services to victims, perpetrators, and their families, including accompanying family to hospitals, supporting planning of memorial, vigil
and funeral, and conducting in-reach to detained youth
• Major Event Safety Planning provided in partnership with key community stakeholders to strategize and promote safety at large
events attended by youth where there is a precedent of violence.
• Spot Checking- Outreach workers regularly visit locations where high risk youth are known to congregate and engage youth, de-
escalating and mediating tension when needed, and notifying law enforcement when appropriate to prevent Critical Incidents of
violence.
Warrant Reduction Coordination:
YMCA Alive & Free will partner with King County Superior Court to provide outreach services to youth residing in South King County with
upcoming court hearings to ensure youth attend court and are not issued warrants for failure to appear
• Alive & Free South King County Coordinator will receive and coordinate referrals for and supervise Outreach Workers
• Outreach Workers will contact and ensure pre-adjudicated youth attend their court hearings by helping youth and family identify and
overcome barriers to youth attending each court hearing until youth's case is resolved
• Outreach Workers will continue to have contact with highest risk youth to ensure they are connected to services that reduce future
contact with the justice system
Street Outreach/ Institutional In-reach and Community Building
Alive & Free will meet high-risk youth where they are in the community, including in schools and institutions, and partner with South King
County youth-serving organizations to identify and bridge youth to services that reduce their risk factors for violence.
CITY OF AUBURN —YMCA ALIVE & FREE SERVICE AGREEMENT
2013 SCOPE OF SERVICES
Outreach Workers will:
• Meet and identify youth in the community who require services to reduce their risk factors for violence, gang, and juvenile justice
system involvement
• Build caseloads of youth clients in contracted South King County cities (Auburn, Renton, Tukwila, Kent) based strategic hot-spot
monitoring, school- and community- based outreach, Critical Incident Response, response to community concerns and court
referrals for Warrant Reduction
• Provide information about services to youth and their families
• Serve as advocates for youth to secure appropriate services, education or other opportunities
• Complete regularly scheduled community Outreach "Spot-Checks"
• Provide in-reach to clients in school and juvenile justice facilities
• Identify appropriate partner schools serving highest risk youth in South King County to support the reduction of incidents of violence
in their schools
• Provide safe passage and support school security staff and school emphasis officers if there is an incident of violence at the target
schools
CITY OF AUBURN -YMCA ALIVE & FREE SERVICE AGREEMENT
2013 SCOPE OF SERVICES
CITY OF AUBURN OUTCOMES REPORT - EXHIBIT5
Funder Reporting Date Form
to City of Auburn Reporting Period Completed.
Agency. Program
Contact Person E-mail. Phone
Due Dates:
• 1st Qtr of Service. Outcome identified, indicators given, data collection method(s) explained
• Final Qtr. Due: Outcome results
OUTCOME. (What change do you expect to see?)
In this first year of service Alive & Free will:
Hire and Train Street Outreach team (1 program supervisor and 4 PT street outreach workers)
Work with South King County Law Enforcement partners to design and implement a Critical Incident Response system
Provide Warrant Reduction Coordination Services for up to 150 South King County Youth
Strategically engage highest risk youth
Build relationships with South King County service providers and law enforcement and schools
Identify mutually agreed upon outcomes and indicators for youth clients
CITY OF AUBURN -YMCA ALIVE & FREE SERVICE AGREEMENT
2013 SCOPE OF SERVICES
MEASURABLE INDICATORS (How will you know change has occurred?)
Number of high risk youth strategically engaged by Outreach Team within Auburn, Renton, Kent and Tukwila
Critical Incident Response to 100% police notifications of violent incidents involving youth or gang members
Major EventPost Incident Events safety planning and coordination with key partners
DATA COLLECTION METHOD(S)
Warrant Reduction project data, King County High Impact Offender List (HIO), YMCA Alive & Free risk assessments once
individual youth indicators are finalized
OUTCOME RESULTS (Narrative) highlight your data, include your interpretation of the data and attach any graphics if
available
Submitted after 1St Quarter of Service
Use additional pages as needed
ADDENDUM TO THE AGREEMENT BETWEEN THE CITY OF AUBURN
AND YMCA OF GREATER SEATTLE - ALIVE AND FREE — EXTENDING THE
TERM OF THE AGREEMENT BETWEEN THE PARTIES
,a �nA
THIS ADDENDUM is made and entered into this a day of
2014, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington (hereinafter referred to as the "City "), and the YMCA of Greater Seattle - Alive and
Free - (hereinafter referred to as the "Agency "), as an addendum to the Agreement between the
parties for the provision of services for high risk youth and community safety, executed on the
19`h day of August, 2013.
WITNESSETH:
WHEREAS, the parties hereto have heretofore contracted for services for high risk youth
and community safety, and each appreciates that contracting for such services provides a number
of mutually beneficial advantages, and
WHEREAS, in order to continue providing such services, the above referenced
Agreement should be amended /extended as provided herein below.
NOW THEREFORE in consideration of their mutual covenants, conditions and
promises, the PARTIES HERETO HEREBY AGREE as follows:
ITEM ONE REVISION TO ARTICLE III - TERM: That Article III of the said
Agreement, a copy of which is attached hereto as Exhibit "A ", is amended to read as follows:
"The term of this Agreement shall commence on July 1, 2013, and shall expire on june 30, 2014 March
31, 2015."
ITEM TWO REMAINING TERMS UNCHANGED: That all other provisions of said I
Agreement shall remain unchanged, and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
YMCA OF GREATER SEATTLE CITY OF AUBURN
By: / _ By: o
Its: Sv P Mayor
Attest:
By.
City Clerk
Approved as to form:
City Attorney