HomeMy WebLinkAboutAgreement for Services Between Multiple Cities AGREEMENT FOR SERVICES BETWEEN THE
CITIES OF KENT, AUBURN, BELLEVUE,
BOTIIELL, BURIEN, COVINGTON, DES MOINES,
FEDERAL WAY, ISSAQUAH, KENMORE,
KIRKLAND, MERCER ISLAND, REDMOND,
RENTON, SAMMAMISH, SEATAC, SHORELINE,
AND TUKWILA, FOR PLANNING, FUNDING AND
IMPLEMENTATION OF A JOINT HUMAN
SERVICES APPLICATION AND FUNDING
PROGRAM
'1'Hls AGREEMENT FOR SERVICES ("Agreement") is entered into by and among
the Cities of Kent, Auburn, Bellevue, Bothell, Burien, Covington, Des Moines, Federal
Way, Issaquah, Kenmore, Kirkland, Mercer Island, Redmond, Renton, Sammamish,
SeaTac, Shoreline, and Tukwila, Washington, hereinafter referred to as "Cities", to
provide for planning, funding and implementation of a joint human services application
and finding program.
WHEREAS, the Cities engage in activities that support human service providers in King
County; and
WHEREAS. the Cities wish to make the most efficient use of their resources by
cooperating to provide funding to support human set vice providers in King County;and
WHEREAS, the Cities have the authority to engage in cooperative efforts that result in
more efficient use of Government resources, and
WHEREAS, the Cities agree that such multi-jurisdictional cooperation is a benefit to the
Cities, local human service providers,and to the citizens of their communities;
NOW THEREFORE, and in consideration of the terms, conditions and performances
made herein, it is agreed as follows:
1 Purpose of Agreement. The purpose of this Agreement is to facilitate the alliance
of the 18 member Cities who independently provide funding to organizations to provide
critically needed human services in their communities, but jointly receive reports and
applications for grant funding through one online grant subscription service and portal.
The various human service programs funded by the member cities include food security,
housing and homelessness prevention, health, mental health,youth services,and others.
2. Joint Participation.
a) Lead City. The City of Kent shall be the designated lead city ("Lead City").
The Lead City shall contract directly for and manage the online grants
subscription service with Western States Ads Federation ('Vendor"). The
other responsibilities of the Lead City arc described in section 4
ez:09
Online Grant Funding Application Agreement
Page 2 of 10
b) Participating City A Participating City is a City participating in the joint
online funding application portal, who is a party to this Agreement, and who
is not a Lead City
3. Funding Arrangement. The Lead City and each Participating City will jointly
participate in the costs to run the online grants subscription service. The allocation of
costs shall be based on population ranges of each city, as established by population
estimates made by the Office of Financial Management pursuant to RCW 43.62.030 The
initial allocation shall be as described in Exhibit A, attached and incorporated herein, and
shall remain the same unless revised pursuant to the terms of this section 3 In the event
that any City terminates its participation in this Agreement, the Lead City shall revise the
allocation for the calendar year immediately following the year in which the written
notice of such termination is given; provided, however, that the revised allocation shall
remain in the same proportions as described in Exhibit A, and in no event shall the total
sum of the revised allocations exceed the total sum of the initial allocation. Any
Participating City requesting a change in allocation for reasons other than the termination
of a City, as described above in this section 3, may only do so by written amendment to
this Agreement, in accordance with section 12. Each Participating City shall provide its
annual financial contribution to the Lead City no later than thirty(30)days after receiving
invoice from the Lead City, pursuant to Section 4(a) below
4 Responsibilities of Lead City The Lead City has been designated to act as the
fiscal and administrative agent for the Participating Cities, and the Lead City shall
perform its responsibilities without the payment of any additional administrative fee, or
cost to the Participating Cities beyond the finding allocation set forth in section 3 above.
The responsibilities of the Lead City shall include the following:
a) Send an invoice to each Participating City by February 15th of each year for
their annual funding participation,
h) Contract with the Vendor, and manage the performance of the online grants
subscription service.
c) For each year after the first year of this agreement, provide a projected
estimate of the annual financial contribution to be made by each of the
Participating Cities no later than September 30th of the preceding calendar
year in which the contribution is to be made.
d) Maintain accounts and records that properly reflect transactions related to this
Agreement.
5. Duration. This Agreement shall become effective when it is approved by a
majority of the Cities and shall remain in effect through December 31, 2013, with
automatic extensions annually, unless terminated as described in section 6.
6. Termination.
a) Any Participating City may terminate its participation in this Agreement
without cause by giving the other Cities a thirty (30) day written notice. The
terminating party shall remain fully responsible for meeting its funding
Online Omit Funding Application Agreement
Page 3 01'10
responsibilities and other obligations established by this Agreement through
the end of the calendar year in which such notice is given. If at any time
termination of a City results in fewer than ten Cities remaining as parties to
this Agreement, then this Agreement shall automatically terminate after sixty
(60) days for all remaining Cities, provided that all Cities shall remain fully
responsible for funding responsibilities and other obligations established by
this Agreement through the end of the calendar year in which such termination
becomes effective.
b) The Lead City may terminate its participation in this Agreement without cause
by giving the other Cities a sixty (60) day written notice. The Lead City shall
remain fully responsible for meeting its funding responsibilities and other
obligations established by this Agreement, including administrative duties,
through the end of the calendar year in which such notice is given. In the
event of termination by the Lead City,the Oversight Committee shall meet no
later than thirty (30) days after written notice of termination is given. to
designate one of the remaining Participating Cities as the Lead City If all the
member Cities do not provide written consent of the designation made by the
Oversight Committee within sixty (60) days of the Committee's selection,
then this Agreement shall immediately terminate, provided that all Cities shall
remain filly responsible for funding responsibilities and other obligations
established by this Agreement through the end of the calendar year in which
such termination becomes effective.
7 Notices. Notices to the Cities shall be sent to the following persons;
City Contact
Auburn Michael T-Tursh,Advisor to the Mayor
Bellevue Joseph Adriano, Hunan Services Grant Coordinator
Bothell Lynda Quinn, Sr. Administrative Assistant
Burien Lori Fleming,Management Analyst
Covington— Victoria Throm,Human Services Analyst
Des Moines Sue Padden, Senior Center Manager
Federal Way Jay Bennett, Community Services Manager
Issaquah Lisa Zurhorst,Executive Assistant
Kenmore Leslie Harris, Management Analyst
Kent Katherin Johnson, Human Services Manager
Kirkland Sharon Anderson, Human Services Coordinator
Mercer Island Cynthia Goodwin, Department of Youth and Family
Services Director
Redmond Brooke Buckingham, Human Services Planner
Renton Karen Bcrgsvik,Human Services Manager
Sammamish Melonie Anderson, City Clerk
ScaTac Colleen Brandt-Schluter, Human Services Manager
Shoreline Rob Beem, Community Services Manager
Tukwila Evic Boykan, Human Services Manager
Online Giant Funding Application Agreement
Paged of 10
The Lead City shall maintain a current list of City Contacts, and shall provide an updated
Contact list to all Participating Cities annually
8. Indemnification. Each City agrees to indemnify the other Cities tiom any claims
arising out of the willful misconduct or negligent performance of services or duties under
this Agreement,committed by such City, or the City's employees or agents.
Each City hereby waives its immunity under Title 51 of the Revised Code of Washington
for claims of any type brought by any City agent or employee against the other Cities.
This waiver is specifically negotiated by the parties and a portion of the City's payment
hereunder is expressly made the consideration for this waiver
9 Oversight Committee. This Agreement shall be managed by an Oversight
Committee made up of six City representatives, as follows. one each from three member
Cities from South Icing County, and one each from Ihtce member Cities in North/East
King County, to be designated by the Lead City The representative of each City shall be
that person designated in section 7 of this Agreement. The Oversight Committee shall
meet at least annually, no later than July 31, to discuss the terms of the Agreement and
request any changes to the services provided pursuant to the Agreement. The Committee
shall provide written notice of any proposed changes to all member Cities no later than
August IS
10. Applicable Law; Venue; Attorney's fees. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. In the event any
suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement,
the parties specifically understand and agree that venue shall be exclusively in King
County Washington. Each party shall be responsible for its own attorney's fees and costs
of suit.
11 Amendments. This Agreement may be amended, altered, changed or extended in
any manner by the mutual written consent of all member Cities; provided that any
member City may substitute an alternate Contact person under section 7 by providing
written notice thereof to the Lead City, and provided, further, that any such substitution
shall not constitute an amendment, alteration or change to this Agreement.
12. Counterparts. This document may be executed by facsimile or electronic mail in
any number of con ent parts and signature pages hereof with the same effect as if all
parties had all signed the same document. All counterparts, each one which shall be
considered an original, together constitute one and the same instrument.
IN WITNESS WHEREOF, the undersigned have entered into this Agreement as of this
day of , 2013
Online Giant Funding Application Agreement
Page 5 of 10
CITY OF AUBURN
By Appro 4` ctForm:
Title: kAA4 lV1 e- 1- %i) ���-
UU City Attorney
Date: qis rt
CITY OF BELLEVUE
By
Approved As To Form.
Title:
Date: City Attorney
CITY OF BOTHELL
By Approved As To Form:
Title:
City Attorney
Date:
CITY OF BURIEN
By' Approved As To Form:
Title:
City Attorney
Date:
Online Grant Funding Application Agreement
Page 6 of 10
CITY OF COVINGTON
Approved As To Form.
By
Title: City Attorney
Date:
CITY OF DES MOINES
By Approved As To Form:
Title
City Attorney
Date'
CITY OF FEDERAL WAY
By Approved As To Form:
Title:
City Attorney
Date:
CITY OF 1SSAQUAH
By Approved As To Form.
Title:
City Attorney
Date:
Online Grant Funding Application Agreement
Page 7 of 10
CITY OF KENMORE
Approved As To Form:
By
Title: City Attorney
Date:
CITY OF KENT
By- Approved As To Form.
Title:
City Attorney
Date:
CITY OF KIRKLAND
By- Approved As To Form:
Title:
City Attorney
Date:
CITY OF MERCER ISLAND
By Approved As To Form.
Title:
City Attorney
Date:
Online Grant Funding Application Agreement
Page A of l 0
CITY OF REDMOND
Approved As To Form.
By
Title: City Attorney
Date:
CITY OF RENTON
By Approved As To Form:
Title:
City Attorney
Date:
CITY OF SAMMAMISH
By Approved As To Form:
Title.
City Attorney
Date.
CITY OF SEATAC
By Approved As To Form.
Title:
City Attorney
Date:
Online Grant Funding Application Agreement
Page 9 of 10
CITY OF SHORELINE
Approved As To Form:
By
Title: City Attorney
Date:
CITY OF TUKWILA
By Approved As To Form.
Title:_
City Attorney
Date:
Online Gran[Funding Application Agreement
Page 10 of 10 ,
Exhibit A
Fee Schedule
City 2013 Fee Population
Auburn $750.00 63,390
Bellevue $1,000 00 124,600
Bothell $500.00 17,280
Burien $500.00 47,730,
Covington $500.00 17,760
Des Moines $500.00 29,700
Federal Way $750.00 89,460
Issaquah $500.00 31,150
Kenmore $500 00 21,020
Kent $1,000 00 119,100
Kirkland $750.00 81,480
Mercer Island 5500.00 23,154
Redmond $750 00 55,360
Renton $1,000.00 93,910
Sammamish $500,00 47,420
SeaTac $500.00 27,210
Shoreline $750 00 53,270
Tukwila 5500.00 19,080
$11,750.00
Population Fee
0-50000 $500.00
50000-90000 $750 00
90000+ $1,000 00