HomeMy WebLinkAboutAG-C-436 CH2M Hill Engineers, Inc. AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-436
THIS AGREEMENT made and entered into by and between the CITY OF AUBURN,
a Municipal Corporation in King County, Washington, hereinafter referred to as "CITY" and
CH2M Hill Engineers, Inc. whose address is 1100 112th Ave NE, Suite 500, Bellevue,
WA 98004, hereinafter referred to as "CONSULTANT,"
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until authorized in
writing by the CITY. All work under this Agreement shall be completed by December 31,
2014 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a delay
attributable to the CITY, or because of unavoidable delays caused by an act of GOD or
governmental actions or other conditions beyond the control of the CONSULTANT. A prior
supplemental Agreement issued by the CITY is required to extend the established
completion time.
3. COMPENSATION.
The total compensation for this Agreement shall not exceed $10,000.00. Hourly bill
rates are attached in the fee schedule as shown on Exhibit B, which is attached hereto and
by this reference made a part of this Agreement.
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The CONSULTANT shall be paid by the CITY for direct non-salary cost, per
attached Exhibit B, at the actual cost to the CONSULTANT plus 10%. Exhibit B is
attached hereto and by this reference made a part of this Agreement. These charges may
include, but are not limited to the following items: outside reproduction fees, courier fees,
subconsultant fees, and materials and supplies. The billing for non-salary cost, directly
identifiable with the project, shall be submitted as an itemized listing of charges supported
by copies of the original bills, invoices, expense accounts and miscellaneous supporting
data retained by the CONSULTANT. Copies of the original supporting documents shall be
supplied to the CITY upon request. All above charges must be necessary for the services
provided under the Agreement.
CONSULTANT will issue monthly invoices pursuant to Exhibit B. Invoices are due
and payable within 30 days of receipt.
In the event services are required beyond those specified in the Scope of Work, and
not included in the compensation listed in this Agreement, a contract modification shall be
negotiated and approved by the CITY prior to any effort being expended on such services.
4. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the completion
of the project. The CONSULTANT shall not subcontract for the performance of any work
under this AGREEMENT without prior written permission of the CITY. No permission for
subcontracting shall create, between the CITY and subcontractor, any contractor or any
other relationship.
Compensation for any subconsultant work is included in Section 3 of this Agreement
and all reimbursable direct labor, overhead, direct non-salary costs and fixed fee costs for
the subconsultant shall be substantiated in the same manner as outlined in Section 3. All
subcontracts shall contain all applicable provisions of this AGREEMENT.
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5. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs, drawings,
specifications, reports and other services performed by the CONSULTANT under this
Agreement. The standard of care applicable to CONSULTANT's Services will be the degree
of skill and diligence normally employed by professional engineers or consultants performing
the same or similar Services at the time said services are performed.The CONSULTANT
shall, without additional compensation, reperform any services not meeting this standard of
care that are a result of the CONSULTANT's negligence. The CONSULTANT shall perform
its services to conform to generally-accepted professional engineering standards and the
requirements of the CITY which will be provided in advance of CONSULTANT's services.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or acceptance of,
nor payment for, any of the services shall be construed to operate as a waiver of any rights
under this Agreement or of any cause of action arising out of the performance of this
Agreement to the full extent of the law.
6. INDEMNIFICATION/HOLD HARMLESS. i
The CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials,
and employees harmless from any claims, injuries, damages, losses, or suits, including
attorney fees, arising out of claims by third parties for property damage or bodily injury,
including death, to the proportionate extent caused by the negligent acts, errors or
omissions or willful misconduct of the CONSULTANT, CONSULTANT's employees,
affiliated corporations, and subcontractors in performance of this Agreement, except for
injuries or damages caused by the negligence of the CITY. Should a court of competent
jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of
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liability for damages arising out of bodily injury to persons or damages to property caused by
or resulting from the concurrent negligence of the CONSULTANT and the CITY, its officers,
officials, and employees, the CONSULTANT 's liability hereunder shall be only to the extent
of the CONSULTANT 's negligence.
It is further specifically and expressly understood that the indemnification provided
herein constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title
51 RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
7. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to the
CITY by reason of entering into this Agreement except as otherwise provided herein. The
parties agree that this Agreement may not be assigned in whole or in part without the written
consent of the CITY.
8. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the CONSULTANT.
CONSULTANT'S maintenance of insurance as required by the Agreement shall not
be construed to limit the liability of the CONSULTANT to the coverage provided by such
insurance, or otherwise limit the City's recourse to any remedy available at law or in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles, with a combined single limit for bodily injury and property damage of
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$1,000,000 per accident. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence form
CG 00 01 or equivalent and shall cover liability arising from premises, operations,
, and personal injury and advertising injury, with limits of$1,000,000 each
occurrence, $2,000,000 aggregate. The CITY shall be included as an additional
insured under the CONSULTANT'S Commercial General Liability insurance policy
with respect to the work performed for the CITY using the applicable ISO
Additional Insured endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance laws of
the State of Washington. If the consultant is a sole proprietor, the parties agree
that Industrial Insurance would be required if the CONSULTANT had employees.
However, the parties agree that a CONSULTANT who has no employees would
not be required to have Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S profession,
with limits of$1,000,000 per claim and $1,000,000 policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as respects
the CITY. Any insurance, self insurance, or insurance pool coverage maintained
by the CITY shall be excess of the CONSULTANT'S insurance and shall not
contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage shall not
be cancelled, except after thirty (30) days prior written notice has been given to
the CITY.
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All insurance shall be obtained from an insurance company authorized to do business
in the State of Washington. Insurance is to be placed with insurers with a current A.M. Best
rating of not less than A-:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a copy of
the additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CONSULTANT shall permit the CITY to
examine the redacted policies upon request at CONSULTANT's corporate offices in
Englewood, Colorado, upon execution of a Non-Disclosure Agreement. The CITY will pay
no progress payments under Section 3 until the CONSULTANT has fully complied with this
section.
9. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to which
this Agreement may apply directly or through contractual, hiring, or other arrangements on
the grounds of race, color, creed, religion, national origin, sex, age, or where there is the
presence of any sensory, mental or physical handicap.
10. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs, documents,
records, books, specifications, reports, estimates, summaries and such other information
and materials as the CONSULTANT may have accumulated, prepared or obtained as part
of providing services under the terms of this Agreement by the CONSULTANT, shall belong
to and shall remain the property of the CITY OF AUBURN. Reuse by the CITY or by others, F
acting through or on behalf of the CITY of any such instruments of service, not occurring as
a part of this Project, shall be without liability or legal exposure to the CONSULTANT. In
addition, the CONSULTANT agrees to maintain all books and records relating to its
operation and concerning this Agreement for a period of six (6) years following the date that
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this Agreement is expired or otherwise terminated. The CONSULTANT further agrees that
the CITY may inspect any and all documents held by the CONSULTANT and relating to this
Agreement upon good cause at any reasonable time within the six (6) year period. The
CONSULTANT also agrees to provide to the CITY, at the CITY'S request, the originals of all
drawings, documents, and items specified in this Section and information compiled in
providing services to the CITY under the terms of this Agreement.
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and belief,
that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or
had a civil judgment rendered against them for commission or fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state, or local) transaction or contract under a public transaction;
violation of federal or state antitrust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local)with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or
more public transactions (federal, state, or local) terminated for cause or default.
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Where the prospective primary participant is unable to certify to any of the statements
in this certification, such prospective participant shall attach an explanation to this
Agreement.
12. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20)days written
notice to the other party, and based upon any cause. In the event of termination due to the
fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the CITY for
services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the CONSULTANT
shall (1) promptly discontinue all services affected as directed by the written notice, and (2)
deliver to the CITY all data, drawings, specifications, reports, estimates, summaries, and
such other information and materials as the CONSULTANT may have accumulated,
prepared or obtained in performing this Agreement, whether completed or in process.
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances of
the City of Auburn, the State of Washington, King County, and where applicable, Federal
laws.
13.2. All claims, disputes and other matters in question arising out of, or relating to,
this Agreement or the breach hereof, except with respect to claims which have been waived,
will be decided by a court of competent jurisdiction in King County, Washington. Pending
final decision of a dispute hereunder, the CONSULTANT and the CITY shall proceed
diligently with the performance of the services and obligations herein.
13.3. In the event that any dispute or conflict arises between the parties while this
Agreement is in effect, the CONSULTANT agrees that, notwithstanding such dispute or
conflict, the CONSULTANT shall continue to make a good faith effort to cooperate and
continue work toward successful completion of assigned duties and responsibilities.
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13.4. The CITY and the CONSULTANT respectively bind themselves, their partners,
successors, assigns, and legal representatives to the other party to this Agreement with
respect to all covenants to this Agreement.
13.5. This Agreement gives no rights or benefits to anyone other than the CITY and
CONSULTANT and has no third-party beneficiaries.
13.6. This Agreement represents the entire and integrated Agreement between the
CITY and the CONSULTANT and supersedes all prior negotiations, representations or
agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
13.7. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and expenses
and court costs shall be paid to the substantially prevailing party.
13.8. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13.9. If any provision of this Agreement is invalid or unenforceable, the remaining
provisions shall remain in force and effect.
13.10. This Agreement shall be administered by Stephanie Forman , on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to the
following addresses:
City of Auburn CH2M Hill Engineers, Inc.
Attn: Jacob Sweeting Attn: Stephanie Forman
25 W Main Street 1100 112th Ave NE, Suite 500
Bellevue, WA 98004
Auburn WA 98001
Phone: 253.804.3118 Phone: 425-233-3267
Fax: 253. 931.3053 Fax: 425-468-3100
E-mail: jsweeting@auburnwa.gov E-mail: sforman @ch2m.com
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13.11. All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be delivered in person or deposited in the United
States mail, postage prepaid. Any such delivery shall be deemed to have been duly given if
mailed by certified mail, return receipt requested, and addressed to the address for the party
set forth in 13.10 or if to such other person designated by a party to receive such notice. It
is provided, however, that mailing such notices or communications by certified mail, return
receipt requested is an option, not a requirement, unless specifically demanded or otherwise
agreed.
Any party may change his, her, or its address by giving notice in writing, stating his,
her, or its new address, to any other party, all pursuant to the procedure set forth in this
section of the Agreement.
13.12. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
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CI
7,
Peter B. Lewis, Mayor
Date SEP 122013
ATTEST: /
Danielle E. Daskam, City Clerk
AP"R/OV�t• TO FORM: /
►.niIns. Hei.'W Arorne
CH2M Hill Engineers, Inc.
BY: /Y r' -}t.-
Tung Le
Title: Vice President
Federal Tax ID #32-0100027
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CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e.: progress payment# 10).
• Invoice date.
• Period of time invoice covers.
• CONSULTANT Agreement#(i.e.: AG-C-115).
• Project number(s) listed (i.e.: PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design,
right-of-way, or construction) or task order number.
• Bill Rates
• Direct non-salary (i.e.: mileage, reproduction fees(i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract—total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work(if required by the
project manager).
• Invoices for previous year are due by January 15'h.
•
Consultant Invoices
Agreement No.AG-C-434
Page 1 of 2
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SAMPLE INVOICE
City of Auburn Invoice#: 5222
25 West Main Progress Payment#:2
Auburn WA 98001 Invoice Date: February 10,2002
Attn: Scott Nutter(Project Engineer) Project Name: Thomas Nelson Farm
Agency Agreement#:AG-C-010 Project#: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel Hours Hourly Rate Amount
Mike Jones, Principal in Charge 1 $ 125.00 $ 125.00
Carla Maker,Architect 5 $ 72.0D $ 144.00
Joe Smith,Word Processing 10 $ 48.00 $ 480.00
Consultant Personnel Subtotal $ 749.00
Expenses(see attached documentation) Charges Multiplier Amount
Mike Jones, Principal in Charge 20 miles x1.1 $ 7.59
Carla Maker,Architect $ 30.00 x1.1 $ 33.00
Joe Smith, Word Processing $ 29.00 x1.1 $ 31.90
Consultant Expenses Subtotal $ 72.49
Consultant Total: $ 821.49
SUB CONSULTANTS(see attached documentation)
Subconsultant Hours Hourly Rate Amount •
ABC Environmental, Inc., Civil Engineer 10 $ 100.00 $ 1,000.00
Electrical Consulting, Electrical Engineer 5 $ 100.00 500.00
Mechanical Solutions, Mechanical Engineer 10 $ 100.00 MRF 1,000.00
Moving Company, Moving Consultant 2 $ 50.00 10000
Subconsultant Subtotal $ 2,600.00
Subtotal x 1.1 Multiplier $ 2,860.00
Subconsultant Total: $ 2,860,00
TOTAL DUE THIS INVOICE $ 3,681.49
CONTRACT BREAKDOWN
• Amount Total Invoiced % % Amount
Task Authorized Prior Invoiced This Invoice To Date Expended Completed Remaining
Original
Contract $22,000.00 $ 1,025.00 $ 2,681.49 $ 3,706.49 20% 25% $ 18,293.51
MRF* 2,500.00 0.00 1,000.00 1,0000.00 40% 45% 1,500.00
TOTAL $ 24,500.00 $ 1,025.00 $ 3,681.49 $ 4,706.49 $ 19,793.51
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No.AG-C-434
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EXHIBIT A
SCOPE OF WORK
City of Auburn
CP1024—Auburn Way South and M Street SE Intersection Improvements
WSDOT Channelization Plans
The Auburn Way South and M Street SE Intersection Improvement project will construct roadway
improvements within SRI64(Auburn Way South), and therefore requires review and approval of project
channelization plans by the Washington State Department of Transportation (WSDOT). The
CONSULTANT will prepare channelization plans for review and approval by WSDOT.
The CONSULTANT's work includes preparing preliminary and pre-final WSDOT Channelization Plans
for Approval for submittal to the CITY. The CITY will submit the pre-final plans to WSDOT for review.
The CONSULTANT will address CITY and WSDOT comments on the pre-final plans and prepare a final
submittal to the CITY for WSDOT approval, in accordance with current (as of execution of this
Agreement)WSDOT requirements.
Channelization Plans will be prepared for the intersection of Auburn Way South and M Street SE
intersection. The Channelization Plans will include the permanent lane striping and paving elements for
Auburn Way South (SR164)through the curb returns limits as required by WSDOT. Three plan sheets,
one island detail sheet, and one typical section sheet will be included in the Channelization Plan. Plans
will be prepared in 11"x17"PDF format at 1"=40' scale.
Task 1: Preliminary Design CONSULTANT will review design plans provided by the CITY. Design
variances identified through this initial review will be submitted to the CITY before proceeding with the
preliminary Channelization Plans. CITY will confirm that variances to WSDOT design guidelines are
recognized and will be noted on the preliminary Channelization Plans as required by WSDOT.
Task 2.Pre-final Design Pre-final plans will incorporate comments on the preliminary plan set from the
CITY following the review by the CITY. The CITY will submit the Pre-final plans to WSDOT for
review.
Task 3. Final Design Consultant will prepare the final plan set for submittal to the CITY addressing
comments from WSDOT and the CITY from the Pre-final plan review. The CITY will submit the final
plan set for WSDOT's approval.
Assumptions:
• CITY will provide 90% level construction contract pavement marking plans, paving plans,
intersection grading plans, curb ramp grading and typical sections to the CONSULTANT(sheets,
basemap files and design master files) in AutoCAD format within two days of a signed
Agreement.
• Scope does not include CONSULTANT making design changes. Any design changes will be
made by the CITY. Updated AutoCAD files will be provided to the CONSULTANT by the
CITY.
City of Auburn
CP1024-AWS and MSI SE Intersection Improvements 1 May 2013
AG-C-436-Exhibit A DRAFT Scope of Work
• CONSULTANT will prepare WSDOT Channelization Plans for Approval in accordance with the
WSDOT Design Manual, WSDOT Channelization Plan Checklist, WSDOT Channelization Plan
Elements and WSDOT provided examples.
• CONSULTANT will identify WSDOT Design Variances on the plans.
• Scope does not include CONSULTANT preparing project report, design variances, or other
documentation,besides the Channelization Plans for Approval, but may be added by amendment.
• Scope does not include CONSULTANT coordinating with WSDOT for channelization plan
• approval,but may be added by amendment.
• CONSULTANT phone call discussions with WSDOT to verify potential Design Variances are
included in this scope.
• CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULTANT's
services on the Project. CONSULTANT will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
• Scope includes one CITY/CONSULTANT coordination meetings which will be held at the
CONSULTANT's office.
Deliverable(s):
• List of WSDOT Design Variances.
• Preliminary, Pre-Final and Final Channelization Plans for Approval to the CITY. Preliminary
Channelization Plans will be submitted to the CITY within two weeks from receiving all
AutoCAD files from the CITY.
•
City oJAubw'n
CP1024—AWS and MSISE Intersection/n,provements 2 May 2013
AG-C-436-Exhibit A DRAFT Scope of Work
Exhibit B:Consultant Fee Determination
City of Auburn
Project CP1024:Auburn Way South& M St SE Intersection
WSDOT Channelization Plans
September 6,2013
CH2MHill
Element Task Description
Quality Control Project Manager
Reviewer /Engineer Design Engineer CAD Tech Admin
Rates(5/11R) $185.00 $126.00 $107.00 $110.00 $84.00
1 Protect Management
1.1 Schedule Development
1.2 Scope and Budget Management
1.3 Schedule Management
1.4 Progress Reporting and Invoicing 4 8 S
.tr N)i.�.ti .,.,i: LO:TO�al k.}1 Ot R.a.< .�.P 4 -_.-4. -a:,a..U_g � VPO gat wA. -.s8*E.��. ��I
2 Ganneilsation Plans for Approval
2.1 Preliminary Plans 2 8 20 8
2.2 Pre-Pinal Mans 1 4 8 6
2.3 float Plans 1 4 8 6 _
Ida °Y7'� -ice wu�:: STask20 Tata1 w'W 4p ... lf16t *• ms's 36 k" � °' 2D`TasrtW 0:�5"' (
TOTALS $ 740.00 $ 2,520.00 $ 3,852.00 $ 2,200.00 $ 672.00
Task 1 Subtotal $ 1,176.00
Task 2 Subtotal $ 8,808.00
Expenses $ 16.00
Not-To-Exceed Total $ 10,000.00
* D . y9
CITY OF
AuBK I\T _ Peter B. Lewis, Mayor
AS
WASHINGTON 25 West Main Street * Auburn WA 98001.4998 * www.auburnwa.gov * 253-931-3000
September 13, 2013
Stephanie Forman
CH2M Hill Engineers, Inc
1100 112`h Avenue NE, Suite 500
Bellevue, WA 98004
RE: Agreement No. AG-C-436
Project No. CP1024, Auburn Way S & M Street SE Intersection Improvements
Agreement Execution and Notice to Proceed
Dear Ms. Forman:
Enclosed please find an executed copy of the above-referenced Agreement. This letter serves as your
Notice to Proceed. The work authorized under this agreement shall not exceed $10,000.00 and has a
completion date of December 31, 2014.
For the City's tracking and record keeping purposes, please reference AG-C-436 and PROJECT No.
CP1024 on all correspondence and related material.
As the project manager, I am the designated contact for this agreement and all amendments.
Questions, assignments and coordination shall be routed through me. You can contact me at 253-804-
3118.
Sincerel
Jacob weeti g, P.E.
Project Engineer
Public Works Department
JS/ad/mh
Enclosure
cc: Dani Daskam, City Clerk
Jacob Sweeting, Project Engineer
AG-C-436
Proj. No. CP1024 (File 2.20)
.AUBUR.N * MORE THAN YOU IMAGINED
AMENDMENT #1 TO AGREEMENT NO. AG -C-436 BETWEEN
THE CITY OF AUBURN AND CH2M HILL RELATING TO PROJECT NO. CP1024, M
STREET SE AND AUBURN WAY SOUTH INTERSECTION IMPROVEMENTS
THIS AMENDMENT is made and entered into this day of 2014, by
and between the CITY OF AUBURN, a municipal corporation of the State of Was 'ngton
(hereinafter referred to as the "CITY "), and CH2M Hill Engineers, Inc. (hereinafter referred to as
the "CONSULTANT "), as an Amendment to the Agreement between the parties for AG -C -436
executed on the 12th day of September 2013.
The changes to the agreement are described as follows.
1. CONTRACT TERM: The term of the Agreement for Professional Services is unchanged.
2. SCOPE OF WORK' See Exhibit A -1, which is attached hereto and by this reference made
part of this Amendment.
3. COMPENSATION. The amount of this amendment is $9,600.00. The total contract amount
is increased to $19,600.00. A general summary of the added compensation is shown in
Exhibit B -1.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG -C -436 executed on the 12th day of September 2013 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written-!/ ij
CH2MHill
M
Amendment No. 1 for Agreement No. AG -C -436
CH2M Hill Engineers, Inc.
Pace 1 of 1
CITY OF AUBURN
\ � I R IT
ATTEST:
Dan-TCle E. Daskam, Auburn City Clerk
Appr ed f m:
lr Daniel B. Heid, Auburn City Attorney
EXHIBIT A -1
DRAFT SCOPE OF WORK
City of Auburn
CP1024 —Auburn Way South and M Street SE Intersection Improvements
WSDOT Channelization Plans
Amendment 1
Introduction_
For Amendment I of this AGREEMENT, CI12M HILL Engineers, Ine. (CONSULTANT) shall perform
professional services for the City of Auburn (CITY) to write design variance documentation for the
geometric roadway design at the intersection of Auburn Way South and M Street SE_
Description:
The Auburn Way South and M Street SE Intersection Improvement project will construct roadway
improvements within SR164 (Auburn Way South), and therefore requires review and approval of project
roadway design variances by the Washington State Department of Transportation (WSDOT). The
CONSULTANT will prepare design variances for review and approval by WSDOT. These design
variances are based on the WSDOT Design Manual M 22- 01.10, July 2013.
The CONSULTANT's work includes preparing preliminary and final WSDOT design variance
documentation for submittal to the CITY. The CITY will submit the preliminary documentation to WSDOT
for review. The CONSULTANT will address CITY and WSDOT comments on the preliminary
documentation and prepare a final submittal to the CITY for WSDOT approval, in accordance with current
(as of execution of this Agreement) WSDOT requirements.
Design variance documentation will be prepared for the intersection of Auburn Way South and M Street
SE intersection. The documentation will include two design deviations - for intersection angle and
intersection alignment, a design vehicle selection technical memorandum including AutoTURN analysis
for a WB -67 and a P- vehicle; and a clearzone letter as required by WSDOT.
Task 1: Preliminary Design Variance Documentation CONSULTANT will review roadway design
documentation provided by the CITY. Draft design variance documentation will be written by the
CONSULTANT and will accompany the Preliminary Channelization Plan for Approval submission to the
CITY. The CITY will submit the Preliminary Channelization Plan for Approval and design variance
documentation to WSDOT.
Task 2: Final Design Variance Documentation CONSULTANT will prepare the final design variance
documentation for submittal to the CITY and WSDOT addressing comments from the CITY and WSDOT
from the preliminary documentation. The CITY will submit the final Channelization Plan for Approval
and design variance documentation for WSDOT's approval_
Assumptions:
• CONSULTANT will base the design variance documentation on the CITY's 95% level
construction contract pavement marking plans, paving plans, intersection grading plans, curb ramp
City of Auburn
CP1 024 —AWS and Al St SE Intersection Improvements I January 2014
AC-C -436 - Exhibit A DRAFT Scope of Work — Amendment I
grading and typical sections. These were provided to the CONSULTANT (sheets, basemap files
and design master files) in AutoCAD format on January 14, 2014.
• CONSULTANT will request collision data from WSDOT and perform a collision analysis to be
included in the intersection offset deviation documentation; to satisfy WSDOT design variance
requirements.
• Scope includes the CONSULTANT designing one alternative for the channelization of the
intersection to meet WSDOT design standards to be included in the intersection offset and
intersection angle deviation documentation; to satisfy WSDOT design variance guidelines_
• CONSULTANT will perform an AutoTURN analysis at two intersections: 1) Auburn Way South
and M Street SE; 2) Auburn Way South and 17`^ St SE for all turning movements for both a WB-
67 and a P- Vehicle.
• Scope does not include CONSULTANT making design changes. Any design changes will be made
by the CITY. Updated AutoCAD files will be provided to the CONSULTANT by the CITY.
• CONSULTANT will prepare WSDOT design variance documentation in accordance with the
WSDOT Design Manual, WSDOT Deviation Guidelines and WSDOT provided examples.
• Scope includes up to two meetings with WSDOT for one CONSULTANT employee. These
meetings will be to coordinate with WSDOT for design variance and channelization plan approval.
• CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULTANT's
services on the Project. CONSULTANT will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
Deliverable(s):
Preliminary copy of Design Variance Documentation memo
Final version of Design Variance Documentation memo.
Preliminary Channelization Plans will be submitted to the CITY within three weeks from receiving
collision data from WSDOT.
City of Auburn
CP1024 —A WSond MS1 SEIdersection lmprorernents 2 January 2014
A GC -436 - Exhibit A DRAFT Scope of Work — Amendurent 1
Exhibit B -1: Consultant Fee Determination
City of Auburn
Project CP1024: Auburn Way South & M St SE Intersection
Amendment 1
WSDOT Design Variance Documentation
January 23, 2014
CH2MHill
Element
Task Description
1,176.00
Task 2 Subtotal
5
8,416.00
Total
$
9,592.00
Quality Control
Project Manager
Reviewer
/ Engineer
Design Engineer
CAD Tech
Admin
Rates ($ /HR)
$185.00
$126.00
$107.00
$110.00
$84.00
1
Project Management
1.1
Schedule Development
1,2
Scope and Budget Management
13
Schedule Management
1,4
Progress Reporting and invoicing
4
8
Task 1.0 Total
0
4,
0'
0
$
2
Design Variance Documentation
2.1
Preliminary Documentation
4
37
12
'Deviation - Intersection Alignment
2
20
- 8
-
DesignVehicleTechM,emo
1
6
4
Qeorzone Letter
1
I
meetings
_2 _
6
.4
22
Final Documentation
8.
-
Task 2.0Tntal
6
41
20
0
0
TOTALS
$ 1,110.00
$ 5,670.00
$ 2,140.00
$ -
$ 672.00
Task 1 Subtotal
5
1,176.00
Task 2 Subtotal
5
8,416.00
Total
$
9,592.00
CITY OF ..w T
A IJ �J `
WASHINGTON
January 7, 2015
Stephanie Forman
CH2M Hill Engineers, Inc.
1100 112th Avenue NE, Suite 500
Bellevue, WA 98004
A 3 ,1 b n
Nancy Backus, Mayor
25 West Main Street* Auburn WA 98001 -4998 * www.auburnwa.gov * 253- 931 -3000
RE. Agreement for Professional Services, AG -C -436
Project No. CP1024, Auburn Way South & M Street SE Intersection
Improvements
Dear Ms. Forman:
This letter is to inform you that the term of the above- referenced Agreement for
Professional Services has expired as of December 31, 2014 and is closed at this time.
Our records indicate that we processed the final payment for this agreement on
July 11, 2014 for invoice #38114018601 in the amount of $13,074.12.
Thank you for your firm's professional services in work related to the Auburn Way
South & M Street SE Intersection Improvements project. If you should have any
questions, feel free to give me a call at 253 - 804 -5032.
Sincerely
Matthe son, P.E.
Project Engineer
Community Development & Public Works Department
/ad /mt
cc: Dani Daskam, City Clerk
AG -C -436
CP1024 (2.20)
Au$uxw * MORE THAN YOU IMAGINED