HomeMy WebLinkAboutAG-C-425 KPG, INC. AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-425
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and KPG, Inc. a corporation whose address is 753 - 9th Avenue North,
Seattle, WA 98109, hereinafter referred to as "CONSULTANT "
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows.
1 SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY All work under this Agreement shall be completed by
February 28, 2014 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION.
The total compensation for this Agreement shall not exceed $265,000 00 which
includes a Management Reserve Fund amount of$25,000 00 Paid per rates are
attached in the fee schedule as shown on Exhibit B, which is attached hereto and by
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this reference made a part of this Agreement. Expenditure of Management Reserve
Funds must be authorized by the CITY as set forth in Section 4 of this Agreement.
The CONSULTANT shall be paid by the CITY for direct non-salary cost, per
attached Exhibit C, at the actual cost to the CONSULTANT plus 10% Exhibit C is
attached hereto and by this reference made a part of this Agreement. These charges
may include, but are not limited to the following items. outside reproduction fees,
courier fees, subconsultant fees, and materials and supplies. The billing for non-
salary cost, directly identifiable with the project, shall be submitted as an itemized listing
of charges supported by copies of the original bills, invoices, expense accounts and
miscellaneous supporting data retained by the CONSULTANT Copies of the original
supporting documents shall be supplied to the CITY upon request. All above charges
must be necessary for the services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services or work shall be authorized in writing under the Management Reserve
Fund as detailed in Section 4
4. MANAGEMENT RESERVE FUND.
The CITY may establish a Management Reserve Fund to provide flexibility of
authorizing additional funds to the Agreement for allowable unforeseen costs, or
reimbursing the CONSULTANT for additional work beyond that already defined in this
Agreement. Such authorization(s) shall be in writing, prior to the CONSULTANT
expending any effort on such services, and shall not exceed $20,148.28. This fund
may be replenished in a subsequent supplemental agreement. Any changes requiring
Agreement for Professional Services AG-C-425
August 22, 2013
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additional costs in excess of the Management Reserve Fund shall be negotiated and
approved by the CITY prior to any effort being expended on such services.
5. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY No permission for subcontracting shall create, between the CITY and
subcontractor, any contractor or any other relationship
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3 All subcontracts shall contain all applicable provisions of this
AGREEMENT
6. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required The CONSULTANT shall
perform its services to conform to generally-accepted professional engineering
standards and the requirements of the CITY
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
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August 22, 2013
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acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law
'7 INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
acts, errors or omissions of the CONSULTANT in performance of this Agreement,
except for injuries or damages caused by the sole negligence of the CITY It is further
specifically and expressly understood that the indemnification provided herein
constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
8. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY
9. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
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August 22, 2013
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CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity
CONSULTANT shall obtain insurance of the types and in the amounts described
below
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage If necessary, the policy shall be endorsed to •
provide contractual liability coverage
b Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be included as an additional insured under the
CONSULTANT'S Commercial General Liability insurance policy with respect
to the work performed for the CITY using the applicable ISO Additional
Insured endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
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August 22, 2013
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CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance.
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY Any insurance, self insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A- VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
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August 22, 2013
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10. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap
11 OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
12. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
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August 22, 2013
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(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state or local) transaction or contract under a
public transaction, violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification, and
(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
13. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
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August 22,2013
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Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
14. GENERAL PROVISIONS.
14 1 This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
14.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
14 3 In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
14 4 The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
14 5 This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
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August 22, 2013
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or agreements either oral or written This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT
14.6 Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party
14 7 The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
14.8 If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
14.9. This Agreement shall be administered by Nelson Davis, P.E. on behalf of
the CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY
Any written notices required by the terms of this Agreement shall be served on or
mailed to the following addresses;
City of Auburn KPG, Inc.
Attn. Robert Lee Attn: Nelson Davis, P E.
25 W Main Street 753 9th Avenue North
Auburn WA 98001 Seattle, WA 98109
Phone: 253.804 5071 Phone: 206.267 1052
Fax: 253 931 3053 Fax: 206.286 1639
E-mail: rlee @auburnwa.gov E-mail: nelson @kpg.com
14 10 All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 14.9 or if to such other person designated by a party to
receive such notice It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
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August 22, 2013
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Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
14 11 This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party
C OF ' tr:• --
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Peter B-�eL wis, 'ayor
Date SEP 1 2 2013
ATTEST
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Danielle E. Daskam, City Clerk
I
APPROVED AS TO FORM
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I' niel B Hi id, City A torney
KPG,\Incc..
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Agreement for Professional Services AG-C-425
August 22, 2013
Page 11 of 14
EXHIBIT C
DIRECT NON-SALARY REIMBURSABLE EXPENSES
• Outside Reproduction Fees
• Courier Fees
• Subconsultant Fees
• Materials and Supplies
• Mileage at $0 485/mile or the current approved IRS rate.
It is understood that all reimbursements are at cost and will be marked-up 10%.
Subcontracts: The CONSULTANT, at the CITY'S request shall enter into subcontracts
with other consultants, such as appraisers and/or environmental consultants, etc. If
approved, the CITY shall reimburse the CONSULTANT for the actual cost of the
subcontracts plus a 10% markup to cover the CONSULTANT'S additional overhead
expense associated with the Subcontract.
Exhibit C
Agreement No. AG-C-425
Page 1 of 1
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information.
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e. progress payment# 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement# (i.e. AG-C-115).
• Project number(s) listed (i.e PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e. design,
right-of-way, or construction) or task order number
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non-salary (i.e. mileage, reproduction fees (i.e. printing, copying), communication
fees (i.e. telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead) The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract—total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work Of required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e. a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15th
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Consultant Invoices
Agreement No. AG-C-425
Page 1 of 2
SAMPLE INVOICE
City of Auburn Invoice# 5222
25 West Main Progress Payment# 2
Auburn WA 98001 Invoice Date: February 10, 2002
Attn Scott Nutter(Project Engineer) Project Name: Thomas Nelson Farm
Agency Agreement# AG-C-010 Project#' PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel Hours Hourly Rate Amount
Mike Jones, Principal in Charge 1 $ 125.00 $ 125.00
Carla Maker, Architect 5 $ 72.00 $ 144.00
Joe Smith, Word Processing 10 $ 48 00 $ 480.00
Consultant Personnel Subtotal $ 749.00
Expenses(see attached documentation) Charges Multiplier Amount
Mike Jones, Principal in Charge 20 miles x1 1 $ 7.59
Carla Maker, Architect $ 30.00 x1 1 $ 33.00
Joe Smith, Word Processing $ 29.00 x1.1 $ 31.90
Consultant Expenses Subtotal $ 72.49
Consultant Total: $ 821 49
SUB CONSULTANTS(see attached documentation)
Subconsultant Hours Hourly Rate Amount
ABC Environmental, Inc., Civil Engineer 10 $ 100.00 $ 1,000.00
Electrical Consulting, Electrical Engineer 5 $ 100.00 500.00
Mechanical Solutions, Mechanical Engineer 10 $ 100.00 MRF 1,000.00
Moving Company, Moving Consultant 2 $ 50.00 100.00
Subconsultant Subtotal $ 2,600.00
Subtotal x 1 1 Multiplier $ 2,860.00
Subconsultant Total: $ 2,860,00
TOTAL DUE THIS INVOICE $ 3,681 49
CONTRACT BREAKDOWN
Amount Total Invoiced % % Amount
Task Authorized Prior Invoiced This Invoice To Date Expended Completed Remaining
Original
Contract $22,000.00 $ 1,025.00 $ 2,681.49 $ 3,706.49 20% 25% $ 18,293.51
MRF* 2,500.00 0.00 1,000.00 1,0000.00 40% 45% 1,500.00
TOTAL $ 24,500.00 $ 1,025.00 $ 3,681 49 $ 4,706.49 $ 19,793.51
Note: MRF=Management Reserve Fund
Received a written authorization of MRF on 1110101 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No.AG-C-425
Page 2 of 2
Exhibit A
SCOPE OF SERVICES
During the term of this AGREEMENT, KPG, INC (Consultant) shall perform professional
services for the City of Auburn (City) in connection with the following project.
Project CP1202
Auburn Way South Flooding Improvement - Phase II
A. PROJECT DESCRIPTION/BACKGROUND
The intersection of Auburn Way South (AWS) near the State Route (SR) 18 underpass
frequently floods during large and/or intense rain events. The current low-slope, gravity storm
drain adjacent to the underpass provides limited capacity for upstream tributary flows. A
combination of former trunk line improvements and pump station installation has provided some
relief, but has not alleviated all the flooding at the depressed underpass. The downstream
drainage system is also capacity-limited causing a "recirculation" of the pumped discharge,
thereby limiting its effectiveness during larger rain events.
The Comprehensive Stormwater Drainage Plan (2009) identified a two phase project to reduce
stormwater flows to AWS at SR 18 by diverting upstream flows from the impacted area. The
total 25- year flow to be routed away from AWS has been estimated at 10 cfs. This flow would
be directed by gravity flow at AWS and 17th St. SE toward the existing stormwater infiltration
ponds located at 17th and A Streets SE, and 2151 and D Streets SE. Final modeling will be
conducted by the City's on-call modeling consultant to determine pipe size and slope
Phase 1 was completed in 2009 This phase installed a diversion manhole at AWS and 17th St.
SE to route 3 cfs into a new 24-inch diameter storm drain flowing west along 17th St. SE, then
south along K St. SE, with eventual discharges into the 21st Street infiltration pond. The amount
of the diversion for this phase was limited to the available capacity in the existing K St. SE storm
line.
Phase 2, this project, will intercept all remaining flow from the diversion manhole and route it to
the west. At the intersection of K St SE and 17th St. SE, a new flow control structure will be
installed to maintain the current flow to K St. SE. From this point west, approximately 3,100 LF
of 24"-30" pipe will be required to replace the existing lines in 17th St. SE. The existing pipes
along 17`h St. SE at the intersections of J St. SE and B St. SE will be plugged, diverting all flows
west and away from their current connection to the AWS drainage system. Eliminating the
discharge into these two pipes will increase the flow in the 17th St. SE storm line by an additional
4.5 cfs. Inlet spacing along the project shall be considered to meet current design standards.
This project also includes deepening the existing 17`h and A Street SE infiltration pond to
provide an additional 7 acre-feet of storage.
King County Wastewater currently has plans to construct a 27" trunk sanitary sewer line along
17th Street between K Street SE and C Street SW and it is anticipated that this will be under
construction in 2013. Puget Sound Energy (PSE) also plans to replace a gas main along a
portion of the 17th Street corridor with the project limits. King County and PSE have submitted
final plans approved by the City through the Development process. The design of the City's
project must be coordinated with the King County and PSE projects to accommodate both
systems in the same corridor
Agreement for Professional Services AG-425
AWS Flooding Improvement—Phase I I KPG
Exhibit A 1 of 14 8/22/2013
Exhibit A
B. PROJECT ASSUMPTIONS
The following assumptions were made to provide direction to the design.
❑ Design Submittals including drawings and specifications will be provided as described in
the applicable task scopes of work.
❑ The City will print and produce additional copies beyond those to be provided by the
Consultant of all documents as necessary for its use
❑ The City shall arrange for access to and make all provisions for the Consultant to enter
upon public and private property as required for the Consultant to perform services
hereunder
❑ The new storm water design will be governed by the City's adopted Surface Water
Management Manual (SWMM), November 2009
❑ Right-of-Way negotiations and appraisals are not included in this scope of work.
❑ The Consultant shall prepare all drawings using AutoCAD Civil 3D 2013 and provide City
digital files in AutoCAD 2010 Project schedules shall be provided using Microsoft
Project (version 2007 or earlier), spreadsheets in Microsoft Excel (version 2007 or
earlier), and text documents in Microsoft Word (version 2007 or earlier).
❑ All plans shall be prepared in accordance with City standards. All plans will be
completed at a 20:1 horizontal scale and a 1:5 vertical scale, unless otherwise approved
by the City Full-sized final plan sheets will be provided on City Standard full size
mylars, and half-sized at 11"x17"
❑ Horizontal datum will be NAD83/91 based upon existing CITY and WSDOT control.
Vertical datum will be NAVD-88 based upon existing CITY benchmarks adjacent to the
site.
❑ The Consultant shall utilize the City's boilerplate 2012 Standard Special Provisions when
preparing the 60%, 90%, and 100% Construction Specifications. The Construction
Specifications shall include Divisions 0 through 9 plus appendices. The Consultant will
utilize Word to track all changes made to the City's boilerplate files.
❑ Task specific assumptions are included at the end of each task.
C. CONSULTANT DELIVERABLES
Deliverables prepared by the Consultant are identified at the end of each task in the scope of
work.
Agreement for Professional Services AG-425
AWS Flooding Improvement— Phase II KPG
Exhibit A 2 of 14 8/22/2013
Exhibit A
D. CITY PROVIDED ITEMS:
The City will provide/prepare the following.
❑ AutoCAD templates illustrating City drawing standards for Consultant use.
o City utility coordination will be through the City project manager
❑ Previously completed studies and reports.
o Submittal reviews, comments, and approvals (1 set of comments per submittal).
❑ Mailing and postage for public notices.
❑ Meeting room arrangements.
❑ Preparation of press releases.
o Sewer as-builts, including side sewer locations or video of the sewer indicating the location
of side sewers, as available.
❑ Water as-builts, including the location of side services, as available
❑ Storm water system as-builts for public and adjacent private systems, as available
❑ Street as-builts, as available.
❑ Right of Entry and/or Temporary Construction Agreements.
o Permit fees, if any
E. DESIGN CRITERIA
WSDOT Publications
a. 2012 Standard Specifications for Road, Bridge, and Municipal Construction
(M 41-10)
b. Standard Plans for Road and Bridge Construction (M 21-01)
City of Auburn Standards
c. Design Standards, Dated February 2010 as Revised
d. Construction Standards, Dated September 2009 as Revised
e. City of Auburn Surface Water Management Manual, Dated November 2009
f. City's Boiler Plate Standard Special Provisions per the User's Guide
Agreement for Professional Services AG-425
AWS Flooding Improvement-Phase II KPG
Exhibit A 3 of 14 8/22/2013
Exhibit A
F SCOPE OF WORK
TASK 1 —MANAGEMENT/COORDINATION/ADMINISTRATION
1 1 The Consultant will provide continuous project management for the project duration (8
months).
1.2 The Consultant shall prepare monthly progress reports identifying work in progress,
upcoming work elements, and reporting of any delays, problems, or additional
information needs. The monthly progress reports shall be submitted with invoices. The
progress reports shall summarize start, finish, and percent complete for deliverable tasks
during billing period, percent complete of overall project elements, and anticipated
deliverable tasks for the next month. The Consultant shall also summarize in the
monthly progress reports problems encountered and actions taken for their resolution,
potential future delays, and issues/activities requiring City direction. Any elements that
may impact project completion time and cost shall be highlighted. Monthly invoices for
work completed to date shall be submitted to the City The invoices shall summarize budget,
expenditures and percent expended for deliverable tasks during the billing period, and
percent expended of overall project elements.
1 3 The Consultant shall review available background documents.
1 4 The Consultant shall prepare for and attend up to eight (8) coordination/progress
meetings with the City during the project to discuss key issues and track progress. The
Consultant shall prepare a summary of key issues and action items for all meetings.
1.5 The Consultant shall conduct regular project team meetings with internal staff and
subconsultants.
1.6 The Consultant shall provide internal quality assurance/quality control (QA/QC) reviews
of all work products prior to submittal for City review (Preliminary Design, 30% Design,
60% Design, 90% Design, and Final Design). For all plan submittals, the Consultant
shall attend plan review meetings with the City (4 meetings) and shall summarize all
comments on a plan review comment form.
1 7 The Consultant shall prepare a project schedule and shall update the schedule on a
monthly basis.
Task 1 Deliverables:
• Monthly progress reports (8 months).
• Meeting minutes (8).
• Plan review comment form (4).
• Project schedule using Microsoft Project.
Agreement for Professional Services AG-425
AWS Flooding Improvement—Phase II KPG
Exhibit A 4 of 14 8/22/2013
Exhibit A
TASK 2—SURVEY AND BASE MAPPING
2 1 The Consultant shall perform field surveys and prepare base maps within the project
limits and prepare 1" = 20' detailed topographic base maps of each street corridor The
project limits are
• Approximately 3,300 feet along 17°i Street SE from K Street SE through the
intersection of A Street SE, 60 foot wide.
• Side street topography will extend to +1- 10' beyond the curb returns.
• The existing pond within the fenced area.
2.2 The Consultant shall field verify the base map for accuracy
Task 2 Deliverables:
• Electronic Base Map showing utility locations, surface features, contours, and existing right-
of-way
Task 2 Assumptions:
• Basemap will be prepared in AutoCAD Civil 3D 2013 using City drafting standards and
KPG's field codes and provided to the City in AutoCAD 2010.
• Right-of-way Plans, legal descriptions, or acquisition will not be required.
• The City will coordinate and provide one-call or private locate service to paint the horizontal
locations of utilities within the survey limits. The Consultant will survey paint locations for
incorporation into the base maps.
• Existing right of way will be determined by the City and provided to the Consultant in
AutoCAD format.
TASK 3—GEOTECHNIGAL EXPLORATION
3 1 GEOTECHNICAL SERVICES: Geotechnical services will support design and
construction of the new storm drain utility along 17th Street SE, provide geotechnical
design recommendations for deepening of the existing detention/infiltration pond, and
provide a recommended long-term infiltration rate for the pond. The scope of work is
summarized below'
• Review Information: Consultant will review available existing geotechnical,
geological, and environmental reports for the immediate area along the alignment
and recent maintenance surveys of the existing pipeline. This information is
anticipated to include the following:
1 Geotechnical and hydrogeological reports for the existing infiltration/detention
pond at 17°i Street SE and "A" Street SE and for the pond at 21 s` Street SE and
"C" Street SE (reports by HWA and Pacific Groundwater Group are thought to
exist)
Agreement for Professional Services AG-425
AWS Flooding Improvement—Phase II KPG
Exhibit A 5 of 14 8/22/2013
Exhibit A
2. Water level monitoring data for the existing detention ponds for evaluating
infiltration rates for the existing pond
3. Groundwater level monitoring data, if available
4 Geotechnical data report for the King County Stuck River Trunk Sewer
The Consultant anticipates that the City of Auburn can provide items 1 through 3 and
can facilitate obtaining permission to access the King County borings adjacent to the
pond.
• Field Investigation: Complete a field investigation that includes subsurface
explorations within the existing pond to explore subsurface conditions at the
anticipated base of the reconfigured pond. The scope of the geotechnical field
investigation will include the following:
1 Excavate two test pits within the existing pond and conduct pilot infiltration tests
(PIT) in each test pit. Test pit locations will be reviewed with the City prior to
proceeding. Tests will be used to measure short-term infiltration rates that will be
used in addition to the existing pond level monitoring data to estimate a long-term
design infiltration rate.
2. Complete two soil borings adjacent to the existing pond next to the test pit
locations to explore conditions to the Surface Water Management Manual
(SWMM)-required depth below the pond. The explorations will explore
conditions to a depth of at least 5 times the depth of ponded water or to 2 feet
below the groundwater table in accordance with Vol. III, Ch. 2, Section 2.2.7 of
the SWMM. Sampling will be completed at a 2 5-foot interval to a depth of 2.5
times the maximum design ponded water depth in accordance with the SWMM.
Drilling will be completed using hollow-stern auger drilling techniques, and
samples will be collected using standard penetration tests (SPT) for correlation
with soil engineering parameters. The Consultant will collect soil samples and
maintain a log of the subsurface conditions encountered.
3. Install vibrating wire piezometers and mini-dataloggers in the borings to monitor
groundwater levels beneath the pond.
4 Install vibrating wire piezometers and mini-dataloggers in three borings (B-5, B-
18, and B-20), which were drilled by King County for the Stuck River Trunk
Sewer project, to monitor groundwater levels adjacent to the pond. We assume
the borings will not/have not been abandoned by King County
• Geotechnical Laboratory Testing: Complete laboratory testing on soil samples
selected from the borings. Testing will include up to four grain-size distribution with
hydrometer analyses, which will be used to estimate hydraulic conductivity
• Analytical Laboratory Testing: Complete up to five cation exchange capacity and
organic matter content determinations on soil samples collected near the base of the
reconfigured pond to evaluate the water quality treatment potential of the soil.
Agreement for Professional Services AG-425
AWS Flooding Improvement—Phase II KPG
Exhibit A 6 of 14 8/22/2013
Exhibit A
• Report Preparation: Prepare a draft geotechnical engineering report summarizing
findings, conclusions, and recommendations related to construction of the storm
drain utility on 17`" Street SE and infiltration of stormwater, which will include the
following
o Summary of subsurface soil and groundwater conditions along the pipeline
alignment.
o Utility installation and excavation associated with the new storm drain pipeline
of 17th Street SE. Recommendations will be based on existing subsurface
information from borings completed for the Stuck River Trunk Sewer project.
o Estimated long-term design infiltration rate.
o Soil suitability for water quality treatment.
o Discussion of potential impacts resulting from stormwater infiltration.
• Final Report Preparation: Finalize the draft report in response to comments provided
by the project team.
Task 3 Deliverables:
• Draft Geotechnical Report (electronic PDF copy)
• Final Geotechnical Report sealed by a professional engineer(five paper copies and a PDF
electronic copy)
Task 3 Assumptions.
• Hydro geologic studies/groundwater mounding analysis for design of infiltration facilities as
described in Volume Ill, Chapter 2, of the 2009 City of Auburn SWMM will not be required
for the pond expansion and the City will provide a written waiver of this standards deviation
for inclusion in the Stormwater Site Plan.
TASK 4—PUBLIC INVOLVEMENT
4 1 The Consultant shall prepare presentation materials for one (1) community open house.
Presentation materials will consist of a 24"x36" mounted graphic of the 30% layout and a
matching 11"x17" .pdf.
Task 4 Deliverables:
• Mounted 24"x36"display board of 30%layout and 11'5e17".pdf
Task 4 Assumptions:
Agreement for Professional Services AG-425
AWS Flooding Improvement— Phase II KPG
Exhibit A 7 of 14 8/22/2013
Exhibit A
• All public involvement will be coordinated and performed by the City
TASK 5 —UTILITY AND STAKEHOLDER COORDINATION
5.1 King County Wastewater Treatment Division. The Consultant shall prepare for and
attend up to one(1) coordination meeting with the City and King County to coordinate
final restoration activities between this project and King County's Stuck River Trunk
project.
5.2 Puget Sound Energy (PSE) PSE intends to replace gas facilities along a portion of 17th
Street SE within the project limits. The following coordination is anticipated:
• Provide 30% plans to PSE in .pdf format.
• Review PSE plans to ensure that proposed gas relocation is not in conflict with City
improvements.
• Attend up to one (1) coordination meeting with City staff and PSE. The Consultant
shall prepare meeting minutes of all meetings.
5.3 Other Private Utilities (water, sewer, power, telephone, cable): The City shall coordinate
with private utilities with facilities located within the limits of the project to discuss the
need for relocation, adjustment, or upgrades of existing utilities impacted by the project.
The Consultant shall prepare a scroll plot identifying locations of conflict between private
utilities and City improvements as well as areas of concern that may require additional
information from the utilities. The Consultant shall attend up to one (1) coordination
meeting with affected utilities.
5.4 BNSF The Consultant shall attend up to one (1) meeting with the City and BNSF to
coordinate construction access for expansion of the existing pond.
Task 5 Deliverables:
• Proposed roadway centerline grade for King County Stuck River Trunk will be prepared as
part of the 30% design submittal and provided to the City for coordination / cost sharing
agreements.
• Memorandum to City with review comments on PSE gas relocation plan.
• Scroll plot identifying private utility relocation and adjustment needs; as well as pothole
requests. I
• Meeting notes from private utility and agency meetings (4 meetings).
Task 5 Assumptions:
• Potholing of existing private utilities, if required, will be performed by the utility owner and is
not included in this scope of work.
• No permits will be required by BNSF for expansion of the existing facility
Agreement for Professional Services AG-425
AWS Flooding Improvement—Phase II KPG
Exhibit A 8 of 14 8122/2013
Exhibit A
TASK 6 —STORM WATER DESIGN
6.1 The Consultant shall prepare for and attend up to two (2) meetings with the City's storm
water consultant, Brown and Caldwell, to coordinate implementation of the stormwater
improvements meet the intended goals of the modeling efforts. Anticipated meetings
include:
• Kickoff meeting to confirm project goals with respect to conveyance and infiltration
pond capacity
• Meeting to review draft SSP following the 30% submittal.
6.2 The Consultant will prepare a Stormwater Site Plan (SSP) in accordance with the City's
adopted Surface Water Management Manual (November 2009). The SSP will address
the applicable Minimum Requirements of the Surface Water Management Manual and
document stormwater design criteria and calculations (flow rates, infiltration design, flow
splitter design). A draft SSP will be completed with the 30% design submittal and
finalized with the 90% design submittal.
Task 6 Deliverables:
• 3 copies of the draft and final Storm water Site Plan stamped and sealed by the Engineer
and one electronic copy
Task 6 Assumptions:
• Additional stormwater modeling, if required, will be performed by the City or their modeling
Consultant.
• Potential downstream capacity or flooding issues have been identified and evaluated by the
City
TASK 7 — PERMITTING
7 1 The Consultant shall prepare a draft and final SEPA checklist describing the project
improvements for submittal and coordination by the City
7.2 The Consultant shall prepare a Notice of Intent (NOI) for coverage under the
Construction Stormwater General Permit and a draft Stormwater Pollution Prevention
Pan (SWPPP) for inclusion in the bid documents. The contract specifications will
required the Contractor to comply with the prepared SWPPP as attached as an
appendix.
Task 7 Deliverables:
• Draft and Final SEPA checklist, 2 paper copies and I pdf
• Notice of Intent(NOl), 2 paper copies and 1 pdf.
Agreement for Professional Services AG-425
AWS Flooding Improvement—Phase II KPG
Exhibit A 9 of 14 8/22/2013
Exhibit A
• Draft SWPPP for inclusion in the bid documents.
Task 7 Assumptions:
• No other permits will be required.
• Fees, signage. and public notice of SEPA will be by the City
TASK 8 — PRELIMINARY DESIGN
8.1 The Consultant shall prepare 30% complete drawings of the project. In general, these
plans will convey the proposed horizontal locations of improvements but will not include
construction notes, specific construction details, or comprehensive vertical locations.
Roadway profiles will be developed for coordination with the King County Stuck River
Trunk project. It is anticipated that the 30% Plans will include the following:
o Cover Sheet (1 sheet)
❑ General Sheet-Abbreviations, Legend, Index and Survey Data (1 sheet)
❑ Typical Roadway Cross Sections (1 sheet)
o showing section widths but may not include pavement surfacing depth and
material call outs I
❑ Roadway Details (1 sheets)
o (not included in 30% submittal)
❑ Drainage Details (2 sheets)
o (not included in 30% submittal)
❑ Site Preparation Plans (1" = 20' / 7 sheets) including the following:
o TESC measures
o Preliminary limits of curb, sidewalk and pavement removal
o Utility removal/relocations and abandonment
o TESC Details
o Roadway Plan and Profiles (1" = 20' /7 sheets) including the following:
o Road Alignment
o Lane width
o Curb and sidewalk replacement.
o Roadway centerline profile
u Storm drainage plan and profiles (1" = 20'/ 7 sheets)
o Storm drain main alignment.
o Storm laterals and CB placement
o Storm main profile (lateral profiles not included in 30%)
❑ Infiltration Pond Expansion Plans (1" = 20' /2 sheets)
o Grading Plan.
o Cross sections showing existing and proposed grades, both directions.
Agreement for Professional Services AG-425
AWS Flooding Improvement-Phase 11 KPG
Exhibit A 10 of 14 8/22/2013
Exhibit A
o Details for inlet pipe and modifications to outlet structure.
❑ Signal Plans for 171h Street SE &A Street SE (1"=20' / 1 Sheet)
o Loop replacement
o Wire notes are not included in 30% Submittal
❑ Channelization and Signing Plans (1" = 20' /4 sheets)
o Lane width, stop bars, and cross walks will be shown detailed station locations
will not be shown.
❑ Landscape Restoration Plans & Details (4 sheets)
o Plans showing in-kind replacement of disturbed landscape areas.
o Details not included in 30% submittal.
8.2 The Consultant shall prepare a preliminary design level construction cost opinion
showing proposed pay items and method of measurement meeting the City Standard
Specifications
Task 8 Deliverables:
• One (1) 'A-size unbound, seven (7) %-size bound of the 30% Construction plans.
• One (1) electronic copy of the AutoCAD files for the 30% design.
• One (1) hard copy, and two (2) electronic version (PDF and Excel) of the 30% Engineer's
Estimate of Probable Cost.
TASK 9-FINAL DESIGN
The Consultant shall prepare Final Plans, Specifications and Estimates for review and approval
by the City based on City comments received from the previous design submittal. Plans shall
be formatted to provide sufficient detail for convenient field layout of all proposed facilities. City
standard details and WSDOT standard plans will be supplemented with project specific details
as required. Final bid documents will be signed by a licensed professional engineer in the State
of Washington and include the following plan sheets.
❑ Cover Sheet(1 sheet)
❑ General Sheet -Abbreviations, Legend, Index and Survey Data (1 sheet)
❑ Typical Roadway Cross Sections (1 sheet)
o showing section widths, pavement surfacing depth and material call outs.
❑ Roadway Details (1 sheet)
❑ Drainage Details (2 sheets)
❑ Site Preparation Plans (1" =20' /7 sheets) including the following:
o TESC measures
o Limits of curb, sidewalk and pavement removal
Agreement for Professional Services AG-425
AWS Flooding Improvement-Phase II KPG
Exhibit A 11 of 14 8/2212013
Exhibit A
o Utility removal/relocations and abandonment
❑ Roadway Plan and Profiles (V = 20' /7 sheets) including the following:
o Road Alignment
o Lane width
o Curb and sidewalk replacement.
o Roadway centerline profile
❑ Storm drainage plan and profiles (1" = 20' / 7 sheets)
o Storm drain main alignment.
o Storm laterals and CB placement
o Storm main and lateral profiles.
❑ Infiltration Pond Expansion Plans (1" = 20' /2 sheets)
o Grading Plan.
o Cross sections showing existing and proposed grades, both directions.
o Details for inlet pipe and modifications to outlet structure.
❑ Signal Plans for 17th Street SE &A Street SE (1"=20' /2 Sheets)
o Loop replacement.
o Wire notes.
❑ Channelization and Signing Plans (1" = 20' /4 sheets)
o Lane width, stop bars, and cross walks with station and offset.
❑ Landscape Restoration Plans & Details (4 sheets)
o Plans showing in-kind replacement of disturbed landscape areas.
o Planting details and plant schedule.
9.1 The Consultant shall prepare 60% complete drawings of the project. The 60% submittal
will include responses to all comments received from the 30% review
9.2 The Consultant shall prepare 90% complete drawings of the project. The 90% submittal
will include responses to all comments received from the 60% review
9.3 The Consultant will prepare 100% Final Plans for review and approval by the City A final
check plot will be provided prior to printing final mylars.
9.4 The Consultant will calculate quantities and prepare construction cost opinions in
support of the 60%, 90%, and Final Plans.
9.5 The Consultant will prepare 60%, 90%, and Final specifications for review and approval
by the City Specifications will be based on 2012 WSDOT Standard Specifications,
using contract boilerplate and general special provisions provided by the City
Task 9 Deliverables:
60% and 90% Submittals
• One (1) %rsize unbound, seven (7) %-size bound of the Construction plans.
• One (1) electronic copy of the AutoCAD files(proposed cad lines)
Agreement for Professional Services AG-425
AWS Flooding Improvement— Phase II KPG
Exhibit A 12 of 14 8/22/2013
Exhibit A
• One (1) hard copy, and two (2) electronic version (PDF and Excel) of the Engineer's
Estimate of Probable Cost.
• One (1) electronic version (Word with all changes tracked) of the Special Provisions and
seven (7) hard copies (with all changes tracked).
• One (1) hard copy with a summary of responses to the previous submittal.
100% Submittal
• One (1) full size set of original drawings will be in City Standard 4 mil mylar copy format,
unbound. Drawing borders will be set to City Standard to accommodate half size 11 x 17
inch drawings. Sealed by an engineer/architect licensed in Washington State as
appropriate.
• One (1) set of Bid Document specifications, unbound hard copy and one electronic copy in
.pdf and Word format. Sealed by an engineer/architect licensed in Washington State as
appropriate.
• One (1) final cost estimate sealed by an engineer licensed in Washington State and excel
file.
• One (1) hard copy with a summary of responses to the 90% submittal.
• One (1) excel and hard copy of final quantity calculations.
• One (1) Engineer's certification sealed by an Engineer licensed in Washington State that the
project was designed per the intent of the Contract and comply with all applicable laws.
Task 9 Assumptions:
• City policy does not require ADA upgrades of curb ramps, driveway, sidewalks, or signal
equipment unless the feature is directly impacted by construction. Roadway paving,
adjacent repairs to sidewalk, or signal modifications do not trigger these upgrades and a
comprehensive review of ADA compliance is not required with this project.
• King County will repair the south half of the roadway, including base course, paving to within
2-inches of finished grade, and repair of mis-aligned curbs. This project includes only curb
and pavement repairs associated with the installation of storm laterals and catch basins on 1
the south side of the road.
• Final paving will include overlay of only the south side of the road to match King County
reconstruction of the north half of the roadway
Additional Services
The City may require additional services of the Consultant in order to advance the project corridor
through final design, bidding and/or construction. This work may include items identified in the
current task authorizations as well other items, which may include, but are not necessarily limited to
Agreement for Professional Services AG-425
AWS Flooding Improvement— Phase II KPG
Exhibit A 13 of 14 8/22/2013
the following:
• Right of way and easement research and/or acquisition
• Providing bid period assistance
• Providing construction phase support
• Preparation of Record Drawings
Prepare record drawings to indicate significant changes made during construction,
based on drawing mark-ups provided by Contractor and City These are redline
markups of the original Mylar documents and electronic changes to the ACAD drawings
of the project.
Task Deliverables:
• Record Drawings: Original Full Size Mylar with Markups completed and drawings
signed, 1 CD with modified AutoCAD files with all external references bound.
Optional Services
Task Assumptions:
• The City shall provide consultant a current copy of record drawing requirements.
• The City will be responsible obtaining red-line markups from the contractor
• For the purposes of preparing record drawings, the City shall provide Consultant with
one full size set of drawing containing all plan mark-ups in red-ink.
• No field verification survey is required of Consultant to prepare record drawings.
These services will be authorized under a future contract supplement if necessary At the time
these services are required, the Consultant shall provide a detailed scope of work and an
estimate of costs. The Consultant shall not proceed with the work until the City has authorized
the work and issued a notice to proceed.
1
Agreement for Professional Services AG-425
AWS Flooding Improvement— Phase II KPG
Exhibit A 14 of 14 8/22/2013
EXHIBIT B
HOUR AND FEE ESTIMATE �
Project City of Auburn IC
City
Auburn Way South Flooding Improvement Phase II ,',,.,asap,"A/G.44.,,,,e
July 8,2013 • Civil aa -meenng •
Labor Hour Estimate Total Fee
'Project 'Senior 1 'Project 'Designer 'CAD I 'Survey I 'Office
Task Description Manager Engr/Sury Engr/Sury Engr/Sury Technician Crew I Admin
$ 178.98 $ 145.83�1 S 129 95 $ 112 71 $ 8221 I$ 13988 i$ 68 30 Fee
Task 1 Management/Coordination/Administration
1.1 Management and administration(8 months) 16 I 8 0 1 0 1 i I 1 $ 5,091.12
1.2 Prepare monthly progress reports 4 4 0 1 0 $ 1,829.63
1.3 Review background documents I 2 8 8 I 0 I $ 2,564.20
1.4 Prepare and attend meetings with City Staff(8) 16 16 8 I o 1 �I $ 6,236.60
1.5 Conduct regular team meetings 4 4 i 4 1 4 1 $ 2,269.89
1.6 Provide QA/QC reviews and meetings(4) 8 I 8 I 0 0 $ 2,598.51
1.7 Prepare project schedule and updates 4 I 4 0 0 I $ 1,584.44
Reimbursable expenses see breakdown for details I I ! $ 300.00
Task Totals 54 I 52 I 20 4 I I e $ 22,454.40
Task 2 Survey and Base Mapping
2.1 Perform tied survey and prepare top maps 0 4 12 I 60 0 BO 0 5 22,349.65
2.2 Field verify base maps for accuracy 0 4 4 0 8 0 0 $ 1,760.80
Reimbursable expenses-see breakdown fcr details $ 150.00
Task Totals 0 8 16 I 80 8 I 80 ' 0 5 24,260.$
Task 3-Geotechnical Exploration
31 Coordination for Geotechnical Services 2 8 I 0 0 8 I 0 2 $ 2,314.90
Reimbursable expenses-see breakdown her details r $ 24,890.00
Task Total I 2 I 8 0 0 8 I 0 I 2 $ 27,204.90
Task 4-Public Involvement
4.1 Prepare displays for community open house meetings(1) 0 i 0 ■ 4 0 4 I 0 0 $ 848.63
Reimbursable expenses see breakdown for details r r I $ 25.00
Task Totals 0 0 i 4 I 0 I 4 I 0 I 0 S 87383
Task 5-Utility and Stakeholder Coordination
81 KC Wastewater Coordination Meetings(1) 2 1 0 4 0 2 I 0 I 1 $ 1.108.47
5 2 PSE Gas Coordination 0 I 2 4 0 4 I 0 I $ 1,206.59
5.3 Utility Coordination and pothole plans 2 i 4 B 0 16 1 0 1 $ 8362.53
5 4 BNSF Coordination Meetings(1) 3 3 0 I 0 4 I 0 1 $ 1,369.58
Reimbursable expenses see oreakdown for details 1 1 I $ 150.00
Task Total I 7 i 9 I 16 I 0 I 26 I 0 4 $ 7 197.17
Task 6-Storm Water Design
6.1 Coordination meetings with City modeler(2) I 4 16 8 0 8 ' 0 1 4 $ 5.01189
6.2 Prepare Stormwater Site Plan I 2 16 40 16 24 I 0 8 $ 12.195.98_
Reimbursable expenses-see breakdown for details I I i I $ 50.00
Task Total I 6 32 I 48 16 _ 32 i 0 I 12 $ 17,257.68
8/22/2D13
EXHIBIT B
HOUR AND FEE ESTIMATE /'•�
Project: City of Auburn Ki0
Auburn Way South Flooding Improvement Phase II ia„m oapa hneet re
July 8,2013 • o.n Engines •
4.
Labor Hour Estimate Total Fee
'Project 'Senior I 'Project 'Designer 'CAD 'Survey 'Office
Task Description Marager Engr/Sury l Engr/Sury I Engr/Sury Technician Crew Admin
$ 178 99 S 145.83 I $ 129 95 $ 112.71 5 62 21 $ 139,68 $ 66 30 Fee
Task 7 Permitting
7.1 Prepare SEPA Checklist I 2 4 8 i 8 4 I 0 4 $ 3,476 59
7.2 Prepare Nouce of Intent(NOI)and draft SWPPP 0 4 0 0 2 0 2 $ 860,34
Reimbursable expenses see breakdown for details I $ 25.00
Task Total ; 2 8 I 8 I 8 I 6 I 0 1 6 $ 4,381.94
Task 8 Preliminary Design
e_1prepare 30%plans I 16 1 40 60 80 120 I 0 . 8 $ 35,90634
8.3 Prepare preliminary design level costestima:e 2 ! 4 B I 4 4 0 0 $ 2.760,56
Reimbursable expenses see breakdown for details I I $ 600,00
Task Total 18 1 44 68 1 84 I 124 I 0 8 I $ 39,266.89
Task 9 Final Design
9.1 Pre•are 50%•fans i 24 40 60 I 80 8 $ 23.999.59
9.2 Prepare 90%plans 40 60 80 120 8 _$ 34.474.49
9.3 Prepare 100%Final plans and final check print . 24 24 32 I 40 ( I 16 $ 16,006.49
9.4 Caloquans and prepare cost estimates(6054,90%,100%) 1 5 12 24 I 12 ! 0 $ 7,199.84
9.5 Prepare soeciflabons(60%,90%.100%) 24 40 16 0 24 $ 13,524.25
Reimbursable expenses see breakdown for details I $ 1.750.00
Task Total 8 118 I 176 I 212 252 I 56 I $ 96 954.66
Total Di sot Salary Costs $ 76,840.86
Total Ove head @ 145.78% $ 112,018.61
Total fixed Fee @ 30% $ 23,052.26
Total Reimbursable Expanses $ 27,940.00
Total Estimated Fee: $ 239,851.72
Hourly rates are based on the following,
Direct Salary Costs(OM $ 64.90 $ 52.58 $ 47.12 $ 40.87 $ 29 81 $ 50 72 5 24,04
Overhead @145.78%of DSC $ 94.51 $ 77.09 $ 58.69 $ 59.58 $ 4346 $ 7394 S 3505 145 78%
Fixed Fee @ 30%o&DSC 3 19.47 S 15.86 $ 14 14 5 12.26 it 5.94 $ 1522 $ 7 21 30.00%
Total Labor Rate`$ 776.98 I S 145.83 I $ 129 95 I $ 112.71 I $ 82.21 I S 139881 $ 563G
8/22/2013
HOUR AND FEE ESTIMATE EXHIBIT B
141.131
• Arrhnmture
L„naivil E gi c orit,g
Project: City of Auburn . c��a vPSi�«r.„R .
Auburn Way South Flooding Improvement Phase II
July 8,2013
Reimbursable Breakdown Cost
Task 1 Management/Coordination/Administration
Mileage $ 200.00
Reproduction $ _ 100.00
Total $ 300.00
Task 2 Survey and Base Mapping
Mileage $ 50.00
Reproduction $ 100.00
Total $ 150.00
Task 3 Geotochnical Exploration
Mileage
Reproduction
GeoDesign Geotechnlcal Services $ 24,890.00
Total $ 24,890.00
Task 4 Public Involvement
Mileage $ -
Reproduction $__ 2500
Total $ 25.00
Task 5 Utility and Stakeholder Coordination
Mileage S 100 00
Reproduction $ 50.00
Total $ 150.00
Task 6 Storm Water Design
Mileage
Reproduction $ 50.00
Total $ 50.00
Task 7 Permitting
Mileage
Reproduction $ .__ 25.00
Total $ 25.00
Task 8 Preliminary Design
Mileage $ 200.00
Reproduction $ _ _ 400,00
Total $ 600.00
Task 9 Final Design
Mileage $ _ 250,00
Reproduction $ 1,500.00
Total $ 1,750.00
Subtotal: S 27,940.00
Reimbursable Markup(0%): $ F
Total Reimbursable Costs: $ 27,940.00
8/22/2013
HOUR AND FEE ESTIMATE EXHIBIT B Ts
Am
Project: City of Auburn r
• e
Landscape mNmctwc
Auburn Way South Flooding Improvement-Phase II • _-��=^n�^==�^a
July 8, 2013
Auburn Wa South Floodin. Improvement Phase Ii
Task 1 Management/Coordination/Administration $ 22,454.40
Task 2 Survey and Base Mapping $ 24,260.45
Task 3 Geotechnical Exploration $ 27,204.90
Task 4 Public Involvement $ 873.63
Task 5 Utility and Stakeholder Coordination $ 7,197 17
Task 6 Storm Water Design $ 17,257.68
Task 7 Permitting $ 4,381.94
Task 8 Preliminary Design $ 39,266.89
Task 9 Final Design $ 96,954.66
Total Estimated Fee $ 239,851.72
8/22/2013
*
CITY OF
ATBT T �T Nancy Backus, Mayor
AUBURN
` `O 25 West Main Street* Auburn WA 98001-4998 *www.aubunwa.gov * 253-931-3000
March 18, 2014
Nelson Davis
KPG, Inc.
753 9th Avenue North
Seattle, WA 98109
RE: Agreement No. AG-C-425
Project No. CP1202, Auburn Way South Flooding Improvements, Phase II
Dear Mr. Davis:
This letter is to inform you that the term of the above-referenced Agreement for
Professional Services has expired on February 28, 2014 as is being closed at this time.
Our records indicate that we processed the final payment for this agreement on
January 16, 2014 for invoice #127913 in the amount of $65,202.39.
Thank you for your firm's professional services in work related to the Auburn Way
South Flooding Improvements, Phase II project. If you should have any questions, feel
free to give me a call at 253.804.3118.
Since ely,
Jac b Sw eting, P.E.
Senior Project Engineer
Community Development & Public Works Department
JS/ad/mh
cc: City Clerk
AG-C-425
CP1202
AUBURN * MORE THAN YOU IMAGINED