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Home My WebLink About10-07-2013 PWCAgendaPacket 10.07.13 Public Works Committee October 7, 2013 - 3:30 PM Annex Conference Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements 1. Joint Meeting Announcement A Joint Meeting of the Public Works and Planning and Community Development Committees is to begin at 4:00 p.m. and will end at the conclusion of Discussion Item A. C.Agenda Modifications II.CONSENT AGENDA A. Approval of Minutes* B. Right-of-Way Use Permit No. 13-29* (Mund) Approve Right-of-Way Use Permit No. 13-29 for Auburn Parks, Arts and Recreation Veterans Day Parade C. Right-of-Way Use Permit No. 13-30* (Mund) Approve Right-of-Way Use Permit No. 13-30 for Auburn Parks, Arts and Recreation Santa Parade D. Right-of-Way Use Permit No. 13-31* (Mund) Approve Right-of-Way Use Permit No. 13-31 for Auburn Parks, Arts and Recreation Halloween Harvest Festival E. Right-of-Way Use Permit No. 13-33* (Mund) Approve Right-of-Way Use Permit No. 13-33 for MultiCare Health System F. Annual On-Call Survey Agreement Amendment (Gaub) Approve an amendment to the Annual On-Call Professional Service Agreement for Survey Services (AG-C-358) for 2013 G. Public Works Project No. C524A* (Lee) Approve Change Order No. 17 in the Amount of $107,595.07 to Contract No. AG- C 401 for Work on Project No. C524A, SCADA System Improvements H. Public Works Project No. C524A* (Lee) Approve Change Order No. 18 in the Amount of $243,747.42 to Contract No. AG- C 401 for Work on Project No. C524A, SCADA System Improvements III.DISCUSSION ITEMS Page 1 of 82 A. Robertson Properties Group/Auburn Properties LLC Status Report - Starting at 4:00 p.m.* (Dixon / Thompson / Manavian) Robertson Properties Group/Auburn Properties LLC Status Report on the Auburn Gateway Project to Members of the Public Works and Planning & Community Development Committees as Part of a Joint Meeting B. Ordinance No. 6482* (Chamberlain) An Ordinance of the City Council of the City of Auburn, Washington, Amending Sections 3.60.036, 3.94.040 and 3.94.060 of the City of Auburn Code Relating to Tax Exemptions C. Resolution No. 4999* (Chamberlain) A Resolution of the City Council of the City of Auburn, Washington, Amending Resolution No. 4920 Related to Temporary Reduction of Certain Fees by Changing the Eligibility Date D. Recent Storm Event (Repp/Carlaw) E. Review of Chipseal and Striping Feedback from Community (Para) F. Capital Project Status Report* (Gaub) G. Significant Infrastructure Projects by Others - Public Works Status Report* (Gaub) H. Action Tracking Matrix* (Dowdy) IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: October 2, 2013 Department: Public Works Attachments: September 16, 2013 Draft Minutes Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the September 16, 2013 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff: Meeting Date:October 7, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 82 Public Works Committee September 16, 2013 - 3:30 PM Annex Conference Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete B. Lewis, Councilmember John Partridge, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager Pablo Para, Maintenance and Operations Manager Randy Bailey, Transportation Planner Joe Welsh, Project Engineer Seth Wickstrom, Traffic Engineer James Webb, Street Systems Engineer Jai Carter, Innovation and Technology Director Ron Tiedeman, and Public Works Secretary Jennifer Cusmir. Members of the public in attendance included: Citizen Liz Irwin. B. Announcements There were no announcements. C. Agenda Modifications There were no modifications to the agenda. II. CONSENT AGENDA A. Approval of Minutes It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee approve the Public Works Committee Meeting minutes for date, September 3, 2013. Motion carried 3-0. III. DISCUSSION ITEMS A. Recent Rainstorm Water Management (Repp/Carlaw) Page 1 of 9 CA.A Page 4 of 82 Using an area map, Utilities Engineer Repp indentified the locations where there was water over the roadway during the last storm event: Auburn Way South, M Street SE, 10th Street NE, West Valley Highway and C Street NE near the airport. Repp explained that the storm was calculated to be a 50-year storm event, base on the rainfall measured in the City of Auburn. The City’s Comprehensive Plan Level of Service (LOS) Policy states that the City is to provide conveyance and keep the water off of major roadways during storm events up to the 25-year event LOS protection. Repp went on to explain that the outcome of the most recent event exceeded the City’s LOS threshold and several of the capital projects necessary to meet the 25-year LOS have not yet been implemented. Utilities Engineer Repp reported that the issue at M Street SE was related to a contractor who was manually operating a temporary pump system and was not able to keep up with rainfall. At Auburn Way South the pump station was running at full capacity through the entire event and was not able to keep up with the intensity of the storm event. The full cause of the drainage problem on 10th Street is unknown. Repp stated that there may be a capacity issue at the location and staff is investigating the cause. Staff believes the problem on C Street NE, might have been related to locations and number of catch basins along the street. Staff is investigating the relationships. Utilities Engineer Repp noted that a drainage improvement at C Street NE is part of Phase 3 of the City’s 30th Street NE Area Flooding Project. Utilities Engineer Repp also stated that improvements to the Auburn Way South drainage system will be addressed as part of Phase 2 of the Auburn Way South Flooding project scheduled for construction in 2014. Assistant Director/City Engineer Selle explained that the Auburn Way South Flooding project will provide a diversion of some of the water that currently runs through the pump stations, in response to a question asked by Chairman Wagner. Utilities Engineer Repp noted that there was overflowing of wetlands along West Valley Highway, following a question asked by Chairman Wagner. Staff is continuing to assess the drainage culverts at this location. Chairman Wagner asked staff to develop a summary of the information provided to educate the public. Mayor Lewis supported the request B. 2014 SOS Streets Selection (Carter) Street Systems Engineer Carter presented the Committee with the streets, recommended by staff, to be included in the 2014 Save Our Streets program projects. Page 2 of 9 CA.A Page 5 of 82 Chairman Wagner asked if any of the streets designated for thin overlay treatments will actually be double chipsealed. Carter answered that there were no good street candidate for double chipseal this year. Chairman Wagner asked how many miles will be included in the project’s scope of work. Street Systems Engineer Carter answered that there will be 0.7 miles of rebuilding of streets and 1.4 miles of thin overlay, which is similar to last year’s program. Chairman Wagner asked for an estimated cost for each section of street and to include those amounts on the vicinity map. Street Systems Engineer Carter stated that the budget for sewer is approximately $215,000.00 and the approximate budget for water is $285,000.00 for the entire project, in response to a question asked by Member Osborne. Chairman Wagner asked for a review of the pavement management system to be presented at a future Public Works Committee Meeting. Mayor Lewis asked that the same presentation be given at a Committee of the Whole Meeting. Street Systems Engineer Carter spoke about the new CarteGraph system coming online which will be replacing the old Street Saver Database. A new pavement inventory will be completed in October to include in the new system with the previous 2006 and 2008 inventories. The Committee supported staff’s recommendations for the 2014 SOS Program. The Committee and staff reviewed the Needed Local Street Work map. Chairman Wagner asked what surface treatments will be needed on the streets indicated on the map. Street Systems Engineer Carter answered, overlay, patching or chipseal. Assistant Director/City Engineer Selle stated when the street gets closer to being included in the program; staff will examine it and decided which surface treatment should be used. Director Dowdy noted that when the 2013 street inventory is completed staff will have more accurate information for determining which streets are in need of surface treatment. Street Systems Engineer Carter agreed. Chairman Wagner suggested measuring the length of the project areas in blocks instead of miles. Mayor Lewis stated that the project areas should be measured in both blocks and miles. The Committee agreed. Page 3 of 9 CA.A Page 6 of 82 Vice-Chair Peloza spoke about the rippling of the double chipseal that is occurring on 105th Pl SE. Vice-Chair Peloza asked if the contract will be repairing the damaged areas. Assistant Director/City Engineer Selle stated that a different treatment may be needed and the repairs may not be the contractor’s responsibility. The City may have to repair the area with a different treatment. Chairman Wagner noted that double chipseal may not be a treatment to be used on turns or curvy roadways. Chairman Wagner spoke about the preservation work being done in the southeast area of the City and suggested residents in the area are educated as to the underlining reasons for the poor conditions of the streets. C. BNSF Stampede Pass/M Street SE Grade Separation Phase II (Para/Welsh) The Committee and staff reviewed the coal projections that were reported by the City of Seattle in their evaluation of the Cherry Point coal facility, located north of Bellingham with the Committee. Chairman Wagner asked if the number of coal trains operating through Auburn will double. Transportation Planner Welsh answered that the number of trains will at least double following the creation of the new coal terminal. Welsh noted that the increase will not happen overnight, as the build out year for the Cherry Point facility was identified as 2026. Transportation Planner Welsh stated that the projections are definitely for an increase in coal shipment. Chairman Wagner asked how large of an increase is expected in the transport of petroleum. Transportation Planner Welsh responded that there is an anticipated decline in petroleum ship traffic from Alaska and an increase in land traffic from North Dakota there may be an increase in train traffic but the number cannot be predicted. Director Dowdy spoke about the petroleum market in California and stated that based on the growth of tanker by rail shipments in 2012 - 2013 the number of petroleum tank cars will more than likely double by 2020. The Committee and staff discussed the state study of Stampede Pass tunnel improvements. Transportation Planner Welsh reviewed the flaws of Stampede Pass. The grade is too steep making it difficult to haul coal trains up Page 4 of 9 CA.A Page 7 of 82 the pass. There is also no modern signaling along the line. Transportation Planner Welsh responded to questions asked by Mayor Lewis regarding the shipping of containers through Stampede Pass. Welsh stated that shipping containers is not an option at this time because the tunnel ceiling is too low. The Committee, Mayor Lewis and staff discussed BNSF’s possible future plans for Stampede Pass. Transportation Planner Welsh spoke about the cost differences between lowering the tunnel floor and raising the roof of the tunnel. Mayor Lewis asked about the advantage of lowering the floor of the tunnel. Transportation Planner Welsh responded, stating lowering the floor would make better clearance for containers and would also lower the grade. Transportation Planner Welsh noted that the Stampede Pass route does not have upgraded track, but the main issue is the signaling system. The Committee and staff discussed the state-funded study of a commuter diesel-powered passenger car service from Covington to Auburn, in which Auburn participated. The service was determined to be operationally, environmentally and institutionally feasible, but the financial feasibility was a challenge. A lower capital cost option would be a new SR 18 Express Bus that would run between Maple Valley/Covington and Auburn via SR 516 and SR 18. Mayor Lewis noted that although a bus service would be nice in the short-term, in the future the increase in roadway congestion would make bus service ineffective. The Committee and staff discussed the likely impacts on traffic from Maple Valley to Auburn, such as the development in Black Diamond. Transportation Planner Welsh said that the state reported that at this time they do not know enough about the widening of the Panama Canal to include the effects in the State Rail Plan this year. The Committee and staff discussed potential AMTRAK stops in Auburn that may use Stampede Pass. Transportation Manager Para explained that a connection would be created from M Street, through the existing SR-18 underpass that would connect into Auburn-Black Diamond Road, as part of the M Street SE Underpass Phase 2/R Street SE Bypass, in response to a Page 5 of 9 CA.A Page 8 of 82 question asked by Chairman Wagner. The benefit of creating the connection would be the closure of the end of R Street SE. Chairman Wagner asked about the status of the project. Transportation Manager Para answered that the project is not high on the project priority list as the project is primarily a developer driven project. Director Dowdy stated that if the Muckleshoot Indian Tribe were interested in the project, the City could start moving it forward to take advantage of the partnership for grant applications. Transportation Manager Para stated that the connection will be reviewed as part of the Comprehensive Plan update. Transportation Planner Welsh explained how staff communicates with BNSF, in response to a question asked by Chairman Wagner. D. Capital Project Status Report (Gaub) Item No. 13 – EM1302 – Hidden Valley Vista Emergency Storm Repair: Assistant City Engineer Gaub verified that work will begin in a week if the materials arrive, in response to a question asked by Chairman Wagner. Chairman Wagner asked how long it will take to finish the job. Assistant City Engineer Gaub answered, approximately 3-4 weeks. Member Osborne asked if there were any problems with the easements. Assistant City Engineer Gaub stated that staff met with the Homeowner’s Association for the portion that is in the City’s jurisdiction and they are willing to give the City a new easement for the new alignment. The City is in the final stages of getting the permits from King County to go through the County’s existing easement. Item No. 21 – CP1122 – 30th Street NE Storm Improvements: Chairman Wagner asked staff for an update regarding the phasing for the airport projects. Utilities Engineer Repp reviewed the phasing with the Committee, as he had it readily available. Item No. 23 – CP1024 – Auburn Way S and M Street SE Intersection Improvements: Chairman Wagner asked why the project will not advertise for bids until April 2014. Assistant City Engineer Gaub answered that it is because the City is currently in Right-of-Way negotiations for property acquisition. Item No. 32 – C222A -277th – Auburn Way North to Green River Bridge: Chairman Wagner asked about the accuracy of the cost Page 6 of 9 CA.A Page 9 of 82 estimate. Assistant City Engineer Gaub stated that it is a preliminary cost estimate which will be adjusted as the project goes through the design process. Assistant City Engineer Gaub noted that the cost estimate contains a large amount of contingency considering the sensitive areas that the project may be impacting. Assistant City Engineer Gaub said that the project is on the contingency list for federal funds for construction and the application for the TIB grant was submitted last month, in response to a question asked by Chairman Wagner. Staff will find out the project’s score on the TIB grant in November 2013. E. Significant Infrastructure Projects by Others - Public Works Status Report (Gaub) There were no questions from the Committee. F. Action Tracking Matrix (Dowdy) Item H – King County Flood Insurance Mailers Quality Check: Vice- Chair Peloza reported that he has been working with Councilmember von Reichbauer’s office and Councilmember von Reichbauer sent a letter to Councilmember Dunn. The insurance mailer has been revised, but Vice-Chair Peloza was not sure if it had been mailed. Vice-Chair Peloza said that he would follow up on the item. Vice-Chair Peloza asked that the double chipseal problems on 105th Place be added to the matrix. Chairman Wagner agreed. Chairman Wagner stated that Item E can be removed. Director Dowdy reported that staff had a meeting with the Muckleshoot Indian Tribe (MIT) regarding the two Auburn Way South projects and the parties have almost reached an agreement regarding access to the MIT property along the corridor. G. Additional Discussion - H Street SE Sidewalk This item was discussed prior to Discussion Item C. Chairman Wagner introduced Liz Irwin and stated that Ms. Irwin would like to address the Committee and staff regarding the sidewalks on H Street SE. Ms. Irwin spoke about safety issues that some residents feel have developed following the relocation of the PSE power poles along H Street SE. The poles have been relocated from the landscape strip immediately adjacent to the curb to the opposite side of the sidewalk, at the property lines. Ms. Irwin explained that some of the H Street SE residents feel that the current sidewalk design, with the sidewalk going Page 7 of 9 CA.A Page 10 of 82 around the utility poles, will impede pedestrian traffic as well as individuals in wheelchairs or on bicycles. Ms. Irwin proposed that the City construct the sidewalk so that the entire sidewalk reaches the curb, eliminating the landscape strips. Ms. Irwin noted that there are other sidewalks in the City that do not have landscape strips. Using the dry-erase board, Chairman Wagner sketched the current sidewalk design, identifying the old and new location of the utility poles. Chairman Wagner noted that the sidewalk going around the pole is sufficient and does meet ADA requirements; however he did understand that there is a concern, especially when it is dark, that the new location of the pole may cause an inconvenience to people using the sidewalk. Ms. Irwin noted that with the opening of the new high school, H Street SE will experience increased pedestrian and vehicle traffic and noted that the utility poles may be difficult to see at night because the lighting on the street is inadequate. Street Systems Engineer Carter noted that the stormwater that currently drains into the landscape strip is considered “clean water” and if the landscape strip is removed, running the stormwater over the curb and into the gutter, the water then becomes “dirty water.” This would change the stormwater drainage requirements imposed by the Department of Ecology. Mayor Lewis stated that the entire City Council, approximately two years ago, made the decision to retain the landscape strips because if they are removed there would be stormwater requirements for construction of stormwater detention facilities in neighborhoods. Assistant Director/City Engineer Selle pointed out that due to the grades of the sidewalk and the grades of the curb and gutter, if the landscape strips were filled in, the cross slope of the sidewalks may not meet ADA requirements. Mayor Lewis spoke about storm detention requirements for the City of Auburn and surrounding areas and the NPDES II permit requirements. Mayor Lewis answered questions asked by Ms. Irwin regarding the sidewalk along M Street SE and the sidewalk in front of the high school. The Committee and staff discussed the current sidewalk design and other options, such as replacing the landscape strip with pervious concrete. Chairman Wagner noted the increase in cost of the project if pervious concrete were to be used and the grading issues filling in the landscape strips would create. Chairman Wagner stated that in his opinion, filling in the landscape strip would not be a good solution. Page 8 of 9 CA.A Page 11 of 82 Assistant Director/City Engineer Selle discussed how the properties will be restored along H Street SE, in response to questions asked by Ms. Irwin and Chairman Wagner. Mayor Lewis suggested that, given that utility companies have been wanting to relocate there poles and the new stormwater permit requirements, the Public Works and Planning Departments examine the situation and then recommend what should be done when the City rebuilds older streets, such as H Street SE, in the future. Chairman Wagner spoke about the possibility of making the utility poles more visible at night. Assistant Director/City Engineer Selle recommended enhancing the lighting along the corridor. Mayor Lewis agreed that the lighting should be improved. The Committee also agreed. Ms. Irwin concurred that increased lighting would make it safer for pedestrian traffic on H Street SE. IV. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:50 p.m. Approved this 7th day of October, 2013. Page 9 of 9 CA.A Page 12 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 13-29 Date: September 25, 2013 Department: Public Works Attachments: Special Conditions Street Closures Parade Route Map Budget Impact: $0 Administrative Recommendation: Public Works Committee approve Right-of-Way Use Permit No. 13-29 for Auburn Parks, Arts and Recreation Veterans Day Parade. Background Summary: Right-of-Way Use permit 13-29 would allow the City of Auburn Parks, Arts and Recreation Department to use City streets on Saturday, November 9, 2013, from 6:00 am to 11:00 pm, for their annual Veterans Day Parade, Static Display and Band Championship. Please see the attached list of street closures and map for specific street closures and times. The Parks Department will make all necessary street closure arrangements with Public Works Dept, Police Dept. and Fire Authority. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Mund Meeting Date:October 7, 2013 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 13 of 82 ROW Use Permit 13-29, Auburn Parks, Arts and Recreation Veterans Day Parade The conditions of this ROW Use Permit are: 1. Applicant shall maintain a 5-foot clear path for pedestrians on the sidewalk. 2. Applicant shall adhere to the approved traffic control plan and street closure list. 3. Auburn Police will close the intersection of Auburn Way S/N and East Main Street to all traffic , with the exception of emergency vehicles. 4. Auburn Police Explorers will direct traffic at the intersections of Auburn Way North and 4th Street NE, Auburn Way North and 1st Street NE, Auburn Ave and 1st Street NE, West Main Street and B St NW, and Auburn Way South and 2nd Street SE. 5. Applicant shall provide parade marshals stationed at D Street NE and E Main Street to clear pedestrians in the event of a police response emergency. 6. Applicant shall obtain a Parade Permit from the Planning and Development Department. 7. Applicant shall provide access and maintain permitted space for Girl Dog Inc. Girl Dog Inc is permitted under ROW #12-11 and located on the north side of East Main Street in front of the B Street Parking lot in the ROW at 137 E Main Street. 8. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: · The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. · The effect, if any, on public health, safety, and welfare if the authorization is granted. · Such other factors as may demonstrate that the grant to use the rights-of-way will serve the community interest. CA.B Page 14 of 82 AUBURN’S VETERANS DAY PARADE STREET CLOSURES - November 9, 2013 6:00a.m. – 3:00p.m. 1. Main Street between M Street SE and C Street SW (closed and cleared) 2. N/S Division Street from 1st Street NE to 2nd Street SE (closed and cleared) 3. B Street NE between Main Street and 1st Street NE 4. B Street SW between Main Street and 1st Street NW 5. A Street SW/NW Between 1st SW and 2nd NW – put no parking signs out prior to event on North Side of Main 6. 1st Street NW between B St. NW to N Division Street 7. E Street NE from Veterans Memorial Park to Main Street – Put no parking signs out prior to event 8. 1st Street NE from D Street NE to E Street NE, just after parking lot 9. Make a temporary 4 way stop at corner of E ST NE and 4th ST NE 10. F Street SE between Main Street and 4th Street SE 11. G Street SE between Main Street and 4th Street SE 12. H Street SE between Main Street and 4th Street SE 13. I Street SE between Main Street and 4th Street SE 14. J Street NE/SE between 4th Street NE and 4th Street SE a. J St NE between 1st St NE and 4th St NE to be closed from 6 am to 11 PM 15. K Street NE/SE between 5th Street NE and 4th Street SE (to include Fulmer Park West Parking lot). a. K St NE between 3rd St NE and 5th St NE to be closed from 6 am to 11 PM 16. L Street NE/SE between 3rd Street NE and 4th Street SE 17. Keep 2nd Street SE clear for cross traffic during parade formation 18. Eastbound lane of Park Ave from Auburn Way to Veterans Memorial Park (Westbound lane can remain open) (closed and cleared); Park Avenue and E Street inside of park closed and cleared 8:00a.m. – 11:00p.m. 19. 4th Street NE between E Street NE and M Street NE 20. H St. NE from 4th to 5th ST NE 10:30a.m. – after parade 21. Close Auburn Way S and A Street SE from 2nd St SE to Main St to all through traffic including Metro. CA.B Page 15 of 82 CA.B Page 16 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 13-30 Date: September 26, 2013 Department: Public Works Attachments: Special Conditions Street Closure Parade Route Map Budget Impact: $0 Administrative Recommendation: Public Works Committee approve Right-of-Way Use Permit No. 13-30 for Auburn Parks, Arts and Recreation Santa Parade. Background Summary: Right-of-Way Use permit 13-30 would allow the City of Auburn Parks, Arts and Recreation Department to use City streets on Saturday, December 7, 2013 , from 3:30 pm to 6:30 pm, for their annual Santa Parade. Please see the attached list of streets and map for specific street closures and times. The Parks Department has made all necessary street closure arrangements with the Public Works, Police and Fire Departments. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Mund Meeting Date:October 7, 2013 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C Page 17 of 82 Right-of-Way Use Permit #13-30 Special Conditions for Auburn Parks, Arts and Recreation Santa Parade Staff recommends approval of the permit, subject to the following conditions: 1. Applicant shall maintain a 5-foot clear path for pedestrians on the sidewalk. 2. Applicant shall adhere to the approved traffic control plan and street closure list. 3. Auburn Police will direct traffic at the intersections of A Street SE/Auburn Avenue and E Main Street and Auburn Way S/N and E Main Street to allow traffic through during gaps in the parade. 4. Applicant shall provide parade marshals stationed at D Street NE and E Main Street to clear pedestrians in the event of a police response emergency. 5. Applicant shall provide additional lighting to the satisfaction of the city engineer on E Street NE during the parade to assist in the staging of the parade. 6. Applicant shall obtain a Parade Permit from Planning and Development. 7. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: · The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. · The effect, if any, on public health, safety, and welfare if the authorization is granted. · Such other factors as may demonstrate that the grant to use the rights-of- way will serve the community interest. CA.C Page 18 of 82 SANTA PARADE STREET CLOSURES – December 7, 2013 3:30pm – 4:00pm 1. Main Street between A Street SW/NW and Auburn Ave. (closed and cleared) 4:00pm – 6:30pm 1. Main Street between E Street NE and B Street NW (closed and cleared) 2. A Street SW/NW from 1st Street SW to 1st Street NW 3. Division Street from 1st Street SW to 1st Street NW 4. 1st Street NE from A Street NW to N. Division Street 5. E Street NE between Main and 4th Street NE – Put no parking signs out prior to event 4:30pm – 5:00pm 6. Auburn Police control traffic on Auburn Way and E Main Street to allow traffic through during breaks in the parade. 7. Auburn Police control traffic on Auburn Avenue and Main Street to allow traffic through during breaks in the parade. CA.C Page 19 of 82 CA.C Page 20 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 13-31 Date: October 1, 2013 Department: Public Works Attachments: Special Conditions Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee approve Right-of-Way Use Permit No. 13-31 for Auburn Parks, Arts and Recreation Halloween Harvest Festival. Background Summary: Right-of-Way Use permit 13-31 would allow the City of Auburn Parks, Arts and Recreation Department to use B Street NE between Main Street and 1st Street NE on Saturday, October 26, 2013, from 12:00 pm to 6:00 pm, for a Halloween Harvest Festival. Parking on B Street NE will be restricted all day. The parking lots adjacent to B Street NE will remain open and accessible. Please see the attached map and conditions for additional information. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Mund Meeting Date:October 7, 2013 Item Number:CA.D AUBURN * MORE THAN YOU IMAGINEDCA.D Page 21 of 82 Right-of-Way Use Permit Special Conditions for ROW Use Permit 13-31 Staff recommends approval of the permit, subject to the following conditions: 1. Applicant’s failure to comply with any provisions/conditions of this permit shall be terms for immediate termination. 2. Applicant shall maintain current insurance throughout the life of the permit and provide the City with proof that they are insured. 3. Applicant shall provide a signed and notarized Hold Harmless agreement. 4. Applicant shall comply with the City’s nuisance code under ACC 8.12. 5. Applicant shall keep the public ROW free of litter and drink or food waste. 6. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: i. The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. ii. The effect, if any, on public health, safety, and welfare if the authorization is granted. iii. Such other factors as may demonstrate that the grant to use the rights-of-way will serve the community interest. 7. Applicant shall return the right-of-way to the same condition they found it, and shall remove any garbage or equipment they bring in. 8. Road Closure of B St NE between Main Street and north driveway to B Street Parking lots, south of 1st Street NE on Saturday, October 26, 2013 from 12:00 pm to 6:00 pm. a. City of Auburn Parks Department will provide, set up and take down street closure signs and barricades to open and close the road for the event. b. City of Auburn Streets Division will provide and set up advanced notification of “No Parking” signage for all parking on B St NE. No parking will be in effect all day. c. City of Auburn Parks Department shall remove No Parking signs at the end of the event and place off to the side so that they do not impede pedestrian or vehicular traffic for the Streets Division to pick up. CA.D Page 22 of 82 Halloween Harvest Festival ROW Use Permit #13-31 Printed Date: Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy. Map Created by City of Auburn eGIS 9/17/2013 CA.D Page 23 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 13-33 Date: October 1, 2013 Department: Public Works Attachments: Special Conditions Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee approve Right-of-Way Use Permit No. 13-33 for MultiCare Health System. Background Summary: MultiCare Health System has requested a Right-of-Way Use Permit for a term of five years to install two 4” conduits in 1st Street NE. The conduits will be used to provide network connections between Auburn Medical Center and MutliCare’s new facility located in the Auburn Professional Plaza. See attached map and conditions for details. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Mund Meeting Date:October 7, 2013 Item Number:CA.E AUBURN * MORE THAN YOU IMAGINEDCA.E Page 24 of 82 Special Conditions for ROW Use Permit 13-33 MultiCare Health System The special conditions of this ROW Use Permit are: 1. Applicant’s failure to comply with any special provisions/conditions of this permit will be terms for immediate termination. 2. Applicant shall maintain current insurance throughout the life of the permit and provide the City with proof that they are insured and name the City as an additional insured. 3. Applicant shall provide a Performance Security in a form and substance acceptable to the City, securing the applicants compliance with the terms and conditions of this Right-of-Way Use Permit. Such security shall be in the amount of ten thousand dollars ($10,000.00). The Performance Security shall be maintained for the life of the facilities. 4. Applicant is to provide a signed and notarized Hold Harmless agreement. 5. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: i. The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. ii. The effect, if any, on public health, safety, and welfare if the authorization is granted. iii. Such other factors as may demonstrate that the grant to use the rights-of-way will serve the community interest. 6. Applicant shall obtain a Construction Permit prior to installation of the facilities. 7. Any future maintenance performed on the line which could impact traffic flow/safety would need to be approved by the City through a Construction Permit. 8. Applicant will install indicators in the sidewalk showing location and owner of facilities. 9. The applicant is responsible for meeting the requirements of RCW 19.122 for locating and keeping accurate records of utility locations, protecting and repairing damage to existing underground facilities. CA.E Page 25 of 82 10. Applicant shall provide the City with information specifying the location of the facilities placed under this permit, including as-built drawings showing horizontal and vertical locations. 11. Applicant shall relocate their facilities at their cost if the City determines they are in conflict with improvements being constructed in association with a future city projects. Such relocation work shall be completed within 90 days of notification by the City. The City may allow the applicant additional time to relocate the facilities depending upon the City’s project scheduling needs. CA.E Page 26 of 82 ROW Use Permit #13-33 MultiCare Health Systems Printed Date: Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy. Map Created by City of Auburn eGIS 9/30/2013 CA.E Page 27 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Annual On-Call Survey Agreement Amendment Date: October 1, 2013 Department: Public Works Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council to approve an amendment to the Annual On-Call Professional Service Agreement for Survey Services (AG-C-358) for 2013. Background Summary: The annual on-all agreement for survey is used to supplement the City’s staff resources. Having these resources available provides the City with the flexibility to complete small tasks or projects in an efficient and timely manner as they are needed through out the year. The agreement is written to provide the total “Not to Exceed” amount for the year, however, actual expenditures are authorized by the City through specific Task Orders. Each Task Order provides a specific Scope of Work, Schedule, and Budget for the work to be completed by the consultant. All expenditures associated with this agreement will be in conformance with authorized budgets for the related projects or tasks. The original authorized “Not to Exceed” amount for 2013 for this contract was $25,000.00. Due to additional needs for this year, an amendment in the amount of $10,000.00 for a total “Not to Exceed” amount of $35,000.00 is requested. The significant work completed under this agreement in 2013 involved development of easements on MIT properties requiring specialized certifications for the water master meters, development of Boundary Line Adjustment documents related to City properties, FEMA Certifications, and topographic surveys. Work remaining to be completed includes boundary determination, setting property corners and completing a record of survey for B Street SE related to a claim and for any other miscellaneous work through the end of the year. AUBURN * MORE THAN YOU IMAGINEDCA.F Page 28 of 82 Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:October 7, 2013 Item Number:CA.F AUBURN * MORE THAN YOU IMAGINEDCA.F Page 29 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. C524A Date: October 2, 2013 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council approve Change Order No. 17 in the amount of $107,595.07 to Contract No. AG-C 401 for work on Project No. C524A, SCADA System Improvements. Background Summary: The scope of this project includes Professional and Technology Installation Services for the upgrade of the City of Auburn’s Supervisory Control and Data Acquisition (SCADA) System, this work includes the design of the physical site improvements (construction to be bid as a separate construction contract), the design and installation of electronic security and lighting improvements identified for selected sites, and the replacement of the existing telemetry system with new Programmable Logic Control (PLC) based Remote Telemetry Units (RTUs). Change Order 17 includes upgrades and/or modifications to existing utility station control systems and other work that was not included in the original project scope of work, including the following: 1.Provide and install a new magnetic flow meter with transmitter at Green River Pump Station. 2.Provide various station equipment modifications at Well 5, Well 5A, and Lea Hill Pump Station. 3.L&I permit extension and additional Electrical labor beyond anticipated completion date. 4.Provide programming and equipment modifications at Brannan Park Lift Station in response to operational changes necessitated by the Reddington Levee alterations. 5.Provide equipment modifications, plus associated programming at the newly constructed Academy Pump Station (Reservoirs 8A & 8B). AUBURN * MORE THAN YOU IMAGINEDCA.G Page 30 of 82 A project increase of $96,911.00 within the 430 Water Utility Fund will be necessary, however it will not require a budget adjustment since it is anticipated that the budgeted expenditures in the 430 Water Utility Fund will not be exceeded this year. A project budget contingency of $31,037.00 remains in the 431 Sanitary Sewer Fund. A project increase of $38,474.00 within the 432 Storm Drainage Fund will be necessary, however it will not require a budget adjustment since it is anticipated that the budgeted expenditures in 432 Storm Drainage Fund will not be exceeded this year. The attached budget status sheet includes both Change Orders #17 and #18. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Lee Meeting Date:October 7, 2013 Item Number:CA.G AUBURN * MORE THAN YOU IMAGINEDCA.G Page 31 of 82 Project No: C524AProject Title: Project Manager: Robert Lee Project Initiation Initiation Date: __3/5/2007__ Permision to Advertise Advertisement Date: ___n/a__ Contract Award Award Date: __2/22/2011__ Change Order Approval Contract Final Acceptance Funding 2010 20112012 2013 Total 430 Fund - Water96,396657,7791,669,604526,4062,950,185 431 Fund - Sewer57,336329,7371,044,185376,0751,807,333 432 Fund - Storm25,694151,348443,060137,020757,122 Total179,4261,138,8643,156,8481,039,5015,514,639 Activity 2010201120122013Total Design Engineering - City Costs20,73714,2850035,022 Design Engineering - Consultant Costs158,689000158,689 Technology Imp. Contract (w/o Physical Imp.)01,107,4402,819,142562,5034,489,085 Contract Contingency0001,1611,161 Physical Security Imp. Estimate000250,000250,000 Physical Security Imp. Contingency (10%)00025,00025,000 Change Orders 1-1600189,452153,259342,710 Change Order #17000107,595107,595 ChangeOrder#18 0 0 0 243747 243747 BUDGET STATUS SHEET SCADA System Improvements Date: October 1, 2013 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) Change Order #18 0 0 0 243,747 243,747 Construction Engineering - IS Costs0087,69614,332102,028 Construction Engineering - Facilities Costs003,01003,010 Construction Engineering - City Costs017,13857,54930,000104,687 Total179,4261,138,8633,156,8481,387,5975,862,735 2010201120122013Total *430 Funds Budgeted ( )(96,396)(657,779)(1,669,604)(526,406)(2,950,185) 430 Funds Needed96,396657,7791,669,604672,9893,096,768 *430 Fund Project Contingency ( )00000 430 Funds Required 000146,583146,583 201020112012 2013 Total *431 Funds Budgeted ( )(57,336)(329,737)(1,044,185)(376,075)(1,807,333) 431 Funds Needed57,336329,7371,044,185476,8901,908,149 *431 Fund Project Contingency ( )00000 431 Funds Required 000100,815100,816 201020112012 2013 Total *432 Funds Budgeted ( )(25,694)(151,348)(443,060)(137,020)(757,122) 432 Funds Needed25,694151,348443,060237,718857,820 *432 Fund Project Contingency ( )00000 432 Funds Required 000100,698100,699 * ( # ) in the Budget Status Sections indicates Money the City has available. 430 Water Budget Status 431 Sewer Budget Status 432 Storm Budget Status H:\PROJ\C524A-SCADAImp\Budget\C524A BudgetStatusSheet.xls 1 of 1 Print Date: 10/2/2013CA.G Page 32 of 82 ß ß LL L LL L L L L L Ú ßß ß Ú Ú Ú Ú ßÚ Ú ßßÚ ß Ú Ú Ú Ú Ú Ú Ú Ú !{ !{ Ú Ú Ú Ú Ú Ú Ú Ú Ú Ú ÚÚ Ú Ú Ú Ú Ú Ú W EAST VA LLEY ACRD 132ND AVE SE EMERALD DOWNS DR NW M ST NE C ST NW 112TH AVE SE 41ST ST SE A ST NE D ST NW 51ST AVE S AUBURN WAY S KERSEY WAY SE A ST SE P E A S LE Y C A N Y O N RD S HARVEY RD NE B ST NW W MAIN ST 29TH ST SE E MAIN ST C ST SW AUBURN AVE NE 15TH ST NW I ST NE 17TH ST SE LAKE TAPPS PKWY SE SE 281ST ST TERRACE DR NW A ST NW S 316TH ST 37TH ST NE RIVERWALK DR SE 8TH ST NE 4TH ST SE SE 312TH ST BOUNDARY BLVD SW ELLINGSON RD SW S 277TH ST 37TH ST NW L E A H IL L R D SE 15TH ST NE 321ST ST S SE 304T H ST WEST VALLEY HWY N D ST NE AUBURN-BLACK DIAMOND RD SE R ST SE AUBURN WAY N 15TH ST SW WEST VALLEY HWY S M ST SE 3 R D ST SW 124TH AVE SE SUMNER-TAPPS HWY E ORAVETZ RD SE SUMNERMEADOWSGOLFLINKS WASHINGTONNATIONALGOLFCOURSE AUBURNENVIRONMENTALPARK AUBURNGOLFCOURSE SUPERMALL MUCKLESHOOTCASINO TS167 TS167 TS18 TS18 WILDERNESSGAMEFARM JANSENADDITION GREENRIVER WELL5 WELL5A WELL7 WELL5B WELL4 WELL1 WHITERIVER EMERALDPARK WESTMAIN BRANNANPARK AUBURNWAYS GREENRIVER NORTHTAPPS 8THSTREET 22NDSTREET RAINIERRIDGEPEASLEYRIDGE ELLINGSONROAD TERRACEVIEW WHITEMOUNTAINTRAILS RAINIERSHADOWS FSTREET DOGWOOD VALLEYMEADOWS DSTREET AREA19 AUBURN40 VERDANA MAINTENANCE&OPERATIONS Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy. ¬Map ID: 3681Printed On: 02/16/11 SCADA Utility Sites 0 1,200 2,400 3,600 4,800 6,000 FEET!{Sewer Siphons Ú Sewer Pump Stations Ú Storm Pump Stations Ú Water Pump Stations ß Water Reservoirs L Water Wells Auburn City Limits Potential Annexation Areas RESERVOIR 2 LEAHILLRIVERSIDE WELL2 WELL6 LEAHILLINTERTIE LEAHILLINTERTIE4A LEAHILLINTERTIE4B ASTREET ACADEMY1ACADEMY2COALCREEKRESERVOIR1 WELL3AWELL3B ACADEMY8A ACADEMY8B BRAUNWOODESTATESBRAUNWOODESTATESRESERVOIR LAKELAND HILLS LAKELAND HILLS5 RESERVOIR5B PORTERBRIDGE RSTREET i CA.G Page 33 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. C524A Date: October 2, 2013 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council approve Change Order No. 18 in the amount of $243,747.42 to Contract No. AG-C 401 for work on Project No. C524A, SCADA System Improvements. Background Summary: The scope of this project includes Professional and Technology Installation Services for the upgrade of the City of Auburn’s Supervisory Control and Data Acquisition (SCADA) System, this work includes the design of the physical site improvements (work is to be bid as a separate construction contract), the design and installation of electronic security and lighting improvements identified for selected sites, and the replacement of the existing telemetry system with new Programmable Logic Control (PLC) based Remote Telemetry Units (RTUs). Change Order 18 scope of work includes design and construction of SCADA telemetry systems at sites constructed after the notice to proceed of the original SCADA System Improvement project, these new sites include: 1.Verdana Lift Station 2.White River Pump Station 3.Academy booster Pump Station A project increase of $49,672.00 within the 430 Water Utility Fund will be necessary, however it will not require a budget adjustment since it is anticipated that the budgeted expenditures in the 430 Water Utility Fund will not be exceeded this year. A project increase of $100,815.00 within the 431 Sanitary Sewer Fund will be necessary, however it will not require a budget adjustment since it is anticipated that the budgeted expenditures in 431 Sanitary Sewer Fund will not be exceeded this year. AUBURN * MORE THAN YOU IMAGINEDCA.H Page 34 of 82 A project increase of $62,223.00 within the 432 Storm Drainage Fund will be necessary, however it will not require a budget adjustment since it is anticipated that the budgeted expenditures in 432 Storm Drainage Fund will not be exceeded this year. The attached budget status sheet includes both changes orders #17 and #18. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Lee Meeting Date:October 7, 2013 Item Number:CA.H AUBURN * MORE THAN YOU IMAGINEDCA.H Page 35 of 82 Project No: C524AProject Title: Project Manager: Robert Lee Project Initiation Initiation Date: __3/5/2007__ Permision to Advertise Advertisement Date: ___n/a__ Contract Award Award Date: __2/22/2011__ Change Order Approval Contract Final Acceptance Funding 2010 20112012 2013 Total 430 Fund - Water96,396657,7791,669,604526,4062,950,185 431 Fund - Sewer57,336329,7371,044,185376,0751,807,333 432 Fund - Storm25,694151,348443,060137,020757,122 Total179,4261,138,8643,156,8481,039,5015,514,639 Activity 2010201120122013Total Design Engineering - City Costs20,73714,2850035,022 Design Engineering - Consultant Costs158,689000158,689 Technology Imp. Contract (w/o Physical Imp.)01,107,4402,819,142562,5034,489,085 Contract Contingency0001,1611,161 Physical Security Imp. Estimate000250,000250,000 Physical Security Imp. Contingency (10%)00025,00025,000 Change Orders 1-1600189,452153,259342,710 Change Order #17000107,595107,595 ChangeOrder#18 0 0 0 243747 243747 BUDGET STATUS SHEET SCADA System Improvements Date: October 1, 2013 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) Change Order #18 0 0 0 243,747 243,747 Construction Engineering - IS Costs0087,69614,332102,028 Construction Engineering - Facilities Costs003,01003,010 Construction Engineering - City Costs017,13857,54930,000104,687 Total179,4261,138,8633,156,8481,387,5975,862,735 2010201120122013Total *430 Funds Budgeted ( )(96,396)(657,779)(1,669,604)(526,406)(2,950,185) 430 Funds Needed96,396657,7791,669,604672,9893,096,768 *430 Fund Project Contingency ( )00000 430 Funds Required 000146,583146,583 201020112012 2013 Total *431 Funds Budgeted ( )(57,336)(329,737)(1,044,185)(376,075)(1,807,333) 431 Funds Needed57,336329,7371,044,185476,8901,908,149 *431 Fund Project Contingency ( )00000 431 Funds Required 000100,815100,816 201020112012 2013 Total *432 Funds Budgeted ( )(25,694)(151,348)(443,060)(137,020)(757,122) 432 Funds Needed25,694151,348443,060237,718857,820 *432 Fund Project Contingency ( )00000 432 Funds Required 000100,698100,699 * ( # ) in the Budget Status Sections indicates Money the City has available. 430 Water Budget Status 431 Sewer Budget Status 432 Storm Budget Status H:\PROJ\C524A-SCADAImp\Budget\C524A BudgetStatusSheet.xls 1 of 1 Print Date: 10/2/2013CA.H Page 36 of 82 ß ß LL L LL L L L L L Ú ßß ß Ú Ú Ú Ú ßÚ Ú ßßÚ ß Ú Ú Ú Ú Ú Ú Ú Ú !{ !{ Ú Ú Ú Ú Ú Ú Ú Ú Ú Ú ÚÚ Ú Ú Ú Ú Ú Ú W EAST VA LLEY ACRD 132ND AVE SE EMERALD DOWNS DR NW M ST NE C ST NW 112TH AVE SE 41ST ST SE A ST NE D ST NW 51ST AVE S AUBURN WAY S KERSEY WAY SE A ST SE P E A S LE Y C A N Y O N RD S HARVEY RD NE B ST NW W MAIN ST 29TH ST SE E MAIN ST C ST SW AUBURN AVE NE 15TH ST NW I ST NE 17TH ST SE LAKE TAPPS PKWY SE SE 281ST ST TERRACE DR NW A ST NW S 316TH ST 37TH ST NE RIVERWALK DR SE 8TH ST NE 4TH ST SE SE 312TH ST BOUNDARY BLVD SW ELLINGSON RD SW S 277TH ST 37TH ST NW L E A H IL L R D SE 15TH ST NE 321ST ST S SE 304T H ST WEST VALLEY HWY N D ST NE AUBURN-BLACK DIAMOND RD SE R ST SE AUBURN WAY N 15TH ST SW WEST VALLEY HWY S M ST SE 3 R D ST SW 124TH AVE SE SUMNER-TAPPS HWY E ORAVETZ RD SE SUMNERMEADOWSGOLFLINKS WASHINGTONNATIONALGOLFCOURSE AUBURNENVIRONMENTALPARK AUBURNGOLFCOURSE SUPERMALL MUCKLESHOOTCASINO TS167 TS167 TS18 TS18 WILDERNESSGAMEFARM JANSENADDITION GREENRIVER WELL5 WELL5A WELL7 WELL5B WELL4 WELL1 WHITERIVER EMERALDPARK WESTMAIN BRANNANPARK AUBURNWAYS GREENRIVER NORTHTAPPS 8THSTREET 22NDSTREET RAINIERRIDGEPEASLEYRIDGE ELLINGSONROAD TERRACEVIEW WHITEMOUNTAINTRAILS RAINIERSHADOWS FSTREET DOGWOOD VALLEYMEADOWS DSTREET AREA19 AUBURN40 VERDANA MAINTENANCE&OPERATIONS Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy. ¬Map ID: 3681Printed On: 02/16/11 SCADA Utility Sites 0 1,200 2,400 3,600 4,800 6,000 FEET!{Sewer Siphons Ú Sewer Pump Stations Ú Storm Pump Stations Ú Water Pump Stations ß Water Reservoirs L Water Wells Auburn City Limits Potential Annexation Areas RESERVOIR 2 LEAHILLRIVERSIDE WELL2 WELL6 LEAHILLINTERTIE LEAHILLINTERTIE4A LEAHILLINTERTIE4B ASTREET ACADEMY1ACADEMY2COALCREEKRESERVOIR1 WELL3AWELL3B ACADEMY8A ACADEMY8B BRAUNWOODESTATESBRAUNWOODESTATESRESERVOIR LAKELAND HILLS LAKELAND HILLS5 RESERVOIR5B PORTERBRIDGE RSTREET i CA.H Page 37 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Robertson Properties Group/Auburn Properties LLC Status Report - Starting at 4:00 p.m. Date: September 27, 2013 Department: Planning and Development Attachments: Memorandum Robertson Properties Group/Auburn Properties, LLC Memorandum Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: At the October 7, 2013 Public Works Committee regular meeting, representatives of Robertson Properties Group/Auburn Properties LLC will be in attendance and will provide a status report on the Auburn Gateway Project to members of the Public Works and Planning & Community Development Committees. See attached memorandums. Reviewed by Council Committees: Other: Planning Councilmember:Wagner Staff:Dixon / Thompson / Manavian Meeting Date:October 7, 2013 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 38 of 82 Page 1 of 3 Memorandum To: Councilmember Rich Wagner, Chair, Public Works Committee Councilmember, Bill Peloza, Vice- Chair, Public Works Committee Councilmember, Wayne Osborne, Member, Public Works Committee Councilmember Nancy Backus, Chair, Planning and Community Development Committee Councilmember, John Holman Vice- Chair, Planning and Community Development Committee Councilmember, Largo Wales, Member, Planning and Community Development Committee From: Jeff Dixon, Principal Planner, Planning and Development Department Cc: Pete Lewis, Mayor Dennis Dowdy, Public Works Director Nancy Welch, Planning & Development Director Date: September 27, 2013 Re: Status Report on Auburn Gateway Project by Robertson Properties Group/Auburn Properties LLC for the October 7, 2013 Public Works Committee regular meeting At the October 7, 2013 Public Works Committee regular meeting, John Manavian and Tamara Thompson of Robertson Properties Group/Auburn Properties LLC (RPG) will be in attendance and will provide a status report on the Auburn Gateway Project to members of the Public Works and Planning & Community Development Committees. A written status report by RPG accompanies this memo. The Development Agreement that was previously authorized between the City and Robertson Properties Group/Auburn Properties LLC and adopted by Resolution No. 4756 provided for periodic project status reports to the City. Brief Background on Auburn Gateway Project In short, the development, known as the Auburn Gateway Project, consists of redevelopment of the Valley 6 Drive-In theater site and nearby sites also owned by Robertson Properties Group (RPG) or that RPG is considering acquiring or that could be developed cooperatively. Because the Applicant wished to maintain flexibility to tailor the development to future market demand over a 15-year development period, the Applicant identified for the purpose of the Environmental Impact Statement (EIS) analysis, three different development scenarios as follows: DI.A Page 39 of 82 Page 2 of 3 Land Uses Alternative 1: Retail and Office Alternative 2: Retail Alternative 3: Retail and Residential Preferred Alternative Office 1,600,000 gross sq ft NA NA Up to 1,600,000 gross floor area Retail 200,000 gross sq ft 720,000 gross sq ft 360,000 gross sq ft Up to 720,000 gross floor area Multiple Family Residential NA NA Up to 500 units Up to 500 dwelling units So the development could consist of any of these three alternatives or combinations of the three alternatives. Under RPG’s proposal (the Preferred Alternative), the range of uses could include up to 1.6 million square feet of office, up to 720,000 square feet of retail space and/or up to 500 multiple family dwelling units. The project could be constructed over approximately 15 years. The scenarios represent the maximum development potential and possible impacts. Previous Related City Actions The City Council has previously authorized the following land use approvals related to the Auburn Gateway Project. NE Auburn/Robertson Properties Special Area Plan – Adopted a new special area plan, a subarea plan, that establishes policies and land use guidance for this specific portion of the city. This document presents a framework of objectives, policies and implementation measures intended as solutions to the limitations that have previously discouraged development and redevelopment within NE Auburn and proposes actions to facilitate development and protect against environmental impacts. Approved by Ordinance No. 6371 in August of 2011. Comprehensive Plan Text and Map Amendments – Changed Chapter 14, titled ‘Comprehensive Plan Map’, to recognize that the “Heavy Commercial” comprehensive plan designation can be implemented by a new zoning district referred to as C4, Mixed Use Commercial and changed map. The changes also modified the discussion of the Special Plan Areas later in the chapter specifically related to the NE Auburn Special Plan Area. Approved by Ordinance No. 6371 in August of 2011 Zoning Code Text and Map Amendments – Adopted a new zoning chapter referred to as C4, Mixed Use Commercial District that allows a mixture of commercial and multiple family residential uses and changed map to correspond. While similar to C3, Heavy Commercial district, it requires that fuel service stations only be allowed secondary to a permitted use. It would also change the other sections of the zoning code, Chapter 18, such as landscaping, parking, signage, etc. to recognize the new zoning district. Approved by Ordinance No. 6371 in August of 2011. Planned Action Ordinance – The planned action ordinance as authorized by RCW 43.21C.031 and WAC 197-11-164, -168, and -172 provides for the consolidation of SEPA and Growth Management Act (GMA) requirements through the establishment of a “planned action.” Planned Actions are a newer tool under state law that allows the expediting of the permitting process where environmental analysis has been done prospectively for specific geographic areas of the city. The Planned Action Ordinance (PAO) established the mitigation measures and conditions for approval of the project within the Northeast Auburn/Robertson Properties DI.A Page 40 of 82 Page 3 of 3 Special Area Plan sub-area; and provided for an expedited review and approval of projects that meet the planned action criteria. The PAO was adopted by Ordinance No. 6382 in November 2011. Development Agreement – The development agreement is a contract between the city and property owner to specify the standards and conditions that will govern development of the property. The agreement addresses how the project will be phased, the required timing of public improvements, the developer's contribution toward funding system-wide community improvements, and other conditions. The Development Agreement was approved by Resolution No. 4756 in November 2011. More Recently: Rezone - In October of 2012 the City passed Ordinance No. 6426 rezoning four parcels totaling approximately 11 acres located west of D ST NE and that were more recently acquired by RPG from the classification of C3, Heavy Commercial to C4, Mixed Use Commercial. DI.A Page 41 of 82 Memorandum To: City of Auburn Mayor Peter Lewis, City Council Planning & Community Development and Public Works Committees From: John M. Manavian, Robertson Properties Group/Auburn Properties, LLC cc: Tamara Thompson, The Land Group, Inc. Date: September 27, 2013 Re: Auburn Gateway Project Update We appreciate this opportunity to present and commence the semi-annual reporting requirement of the Development Agreement (“DA”). The DA that was authorized by City Resolution No. 4756 provided for periodic status reports to the City. Since the execution of the DA in November, 2011 we focused our efforts through most of 2012 on the re- zoning of our newly acquired 11 acres located west of D ST NE. As of October 2012, all the property under Auburn Gateway Project ownership has the new C-4, Mixed Use Commercial zoning designation. The following is a 2013 status update of the Auburn Gateway Project through September 27, 2013. Pre-Leasing Activities a. In 2013 we interviewed three commercial brokerage firms – our short list included Cushman Wakefield, Kidder Matthews and CBRE. All three firms satisfied our requirement for expertise in our mixed use land use options: retail, commercial, office and residential. b. The consensus from all three firms was that the Auburn Gateway property was still not a primary commercial site as most new developments and major retailers required a location along a freeway corridor and at a major freeway intersection. Nonetheless the three firms agreed that this property was definitely in the “path of development” and that the size of available land for development (nearly 70 acres) and the planned roadway improvements would make the property more desirable over the long term. See Exhibits A-1 thru A-4 that include an overview of the major regional areas that compete with our property coupled with demographic information. c. To date, we have had interest from medical office uses and one large big-box retail user but nothing significant that would help be the catalyst for a major project of 250,000 to 750,000 square feet. d. Our pre-leasing efforts continue to use our initial conceptual Master Site Plan – attached as Exhibit B. This conceptual Master Plan will be subject to further refinement based on a final street network plan, city-required driveway and circulation plans, right of way requirements, and available egress / ingress points as well as broker and tenant input. Project Design a. Offsite: i. Transportation- 1. S 277th ST – The City obtained a design grant for the S. 277th Street improvements. 2. The City is currently applying for construction grants for the S 277th ST design. There is a formal participation agreement between the City and RPG to partner in these grant applications. DI.A Page 42 of 82 2 3. RPG’s design consultants have prepared a road network conceptual design which includes the section widths, lanes, required right of way, etc. for each roadway through and around the project. We have had several coordination meetings with City staff and have general consensus on the approach. See Exhibit C. ii. Storm Water Management – Potential storm drain areas for the widening of S 277th ST and construction of I STNE are identified. Opportunities for co-mingling of a public and private system are being analyzed. iii. Utilities – Utilities will be constructed at the same time as the respective road segment is constructed. The City has been coordinating with RPG regarding the D ST NE Utility project that is currently under construction and which includes water, sanitary sewer, and storm drainage improvements in D ST NE generally between 49th ST NE and S 277thST. iv. Critical area mitigation – The road widening is anticipated to require critical area mitigation. A cooperative approach to mitigation is being discussed. b. Onsite: i. Transportation- Access constraints have been analyzed and are identified on Exhibit D. ii. Flood Storage Capacity- The Port of Seattle property can accommodate 100% of the volume needed for the project’s flood storage needs. Consideration to the City for the use of the flood storage capacity still needs to be determined; the process to confirm that capacity is available for this project also needs to be finalized. iii. Utilities – TBD based on specific uses and Final Master Plan iv. Storm Water Management – The storm water management needs of the development are being identified. Opportunities for co-mingling of a public and private system are being analyzed. v. Critical area mitigation – The project is anticipated to require critical area mitigation. A cooperative approach to mitigation is being discussed c. Final Master Plan: TBD based on broker input, leasing, and tenant letters of intent d. Final Building Design – TBD based on tenant criteria and input as well as mixed use development strategy Project Approvals: a. Non-City Permit/approval status i. Hydraulic Project Approval (HPA) – for culverts and stream relocation. This is obtained from Washington State Fish and Wildlife (WDFW). Timing TBD. ii. Wetland Delineation – The wetland delineation was approved by the Army Corps of Engineers and is valid for approximately 2 more years. iii. Water Quality Certification – We will submit our storm drain and grading plans to the State Department of Ecology. Timing TBD. iv. Federal Emergency Management Agency (FEMA) and National Marine Fisheries Service (NMFS) – A Biological assessment and grading plan is required. Timing TBD based on final master plan and tenant mix. b. City Permit/approval status i. Grading Plan – Timing TBD. ii. Public Facility Extension approval (public roads & utilities) – Timing TBD iii. Building Permits – Timing TBD. iv. Other City approvals (as the list is not exhaustive such as floodplain development permit, master infrastructure plans, master sign plans, etc) DI.A Page 43 of 82 3 Project Construction Update: a. The Drive-In Theatre was closed on October 2012 and it did not reopen this Spring, 2013. The snack shacks received considerable vandalism which made them unusable; in early 2013 the movie studios upgraded all movies to digital format which is not compatible with the projectors at the drive-in theatre. Since this site is targeted for development it was too costly to invest in new digital projection systems. b. The screens, snack shacks, ticket booths, and accessory residences have been demolished. c. The temporary flood barrier erected in response to HH Dam limitation issues was removed. The City contractor is working on punch list items to restore the property to conditions that existed prior to the barrier’s installation. d. Existing wetland areas and buffer zones continue to be maintained and monitored. e. Third party farming activities continue to occur on the northwest portion of the property (the 11 acres located west of D ST NE). DI.A Page 44 of 82 Exhibit A-1 DI.A Page 45 of 82 Exhibit A-2 DI.A Page 46 of 82 Exhibit A-3 DI.A Page 47 of 82 Exhibit A-4 DI.A Page 48 of 82 Exhibit B DI.A Page 49 of 82 9 Exhibit C DI.A Page 50 of 82 Exhibit D DI.A Page 51 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6482 Date: October 1, 2013 Department: Planning and Development Attachments: Ordinance No. 6482 Attachment A Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: The City of Auburn put into place the Multifamily Property Tax Exemption in 2003 with Ordinance No. 5779 which included a minimum investment per unit of $200,000. In 2009, the City Council made additional changes to Chapter 3.94 in response to changes made in state law related to affordable housing and the length of time for the property tax exemption. As the City has been working with two developers for redevelopment of the downtown catalyst blocks, it was brought to the City’s attention that the minimum investment per unit of $200,000 could not be reached with the proposed projects and have the project pencil financially. Landmark Development is proposing a 5 story, 126 unit mixed-use project and Teutsch Partners LLC is proposing a market rate project that could be senior housing or apartments. Both applicants have submitted a request to the City to lower the minimum investment per unit in order for the projects to perform (see the attached letters). The investment into the projects through high level finishes and amenities is planned but without the Seattle market rents a project in Auburn does not perform at a $200,000 per unit investment. The requested minimum investment by the two applications is $130,000 per unit. There is no requirement in the RCW for a minimum dollar investment. During discussion at the Planning and Community Development Committee (PCDC) meeting on September 23, 2013, the Committee was supportive of modifying the code language to not have a minimum investment value per unit for an entire market rate project but the project must have a minimum of 50 units. The Committee recommended that that the minimum investment value per unit be $130,000 for a combination market rate/affordable housing project. AUBURN * MORE THAN YOU IMAGINEDDI.B Page 52 of 82 Staff also proposes to amend when the application for the multifamily property tax exemption is required to be submitted. During discussion at the PCDC meeting, the Committee was supportive of changing the submittal prior to certificate of occupancy. There is no requirement in the RCW for when the application needs to be submitted. Reviewed by Council Committees: Finance, Public Works Other: Planning, Legal Councilmember:Wagner Staff:Chamberlain Meeting Date:October 7, 2013 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Page 53 of 82 - - - - - - - - - - - - - - - - Ordinance No. 6482 October 1, 2013 Page 1 of 6 ORDINANCE NO. 6 4 8 2 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING SECTIONS 3.60.036, 3.94.040 AND 3.94.060 OF THE AUBURN CITY CODE RELATING TO TAX EXEMPTIONS WHEREAS, The City Council has enacted legislation granting sales and property tax exemptions designed to promote economic development in certain areas of the City; and, WHEREAS, upon further review and the recommendations of the Mayor and City Staff, the City Council wishes to adjust the criteria for these exemptions in order to further incentivize construction in certain areas of the City. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN as follows: Section 1. Amendment to City Code. That section 3.60.060 of the Auburn City Code be and the same hereby is amended to read as follows: 3.60.036 Construction sales tax exemption. A.1. The following purchasers in the eligible target business class who have paid the tax imposed by this chapter on construction materials, fixed equipment, or machinery installation, or on sales of or charges made for labor and services rendered in respect to such construction or installation of such machinery or equipment, are eligible for an exemption as provided for in this section: for property zoned downtown urban center (DUC), C-3 (heavy commercial district), and C-4 (mixed-use commercial), purchases directly related to the construction of new commercial buildings or redevelopment of existing vacant buildings 25,000 square feet or greater or expansion of existing commercial buildings that creates new or expanded building floor area that generates sales tax revenue. 2. For property zoned downtown urban center (DUC), purchases directly related to the construction of new commercial buildings less than 25,000 square feet, or redevelopment of existing buildings less than 25,000 square feet, where the cost of the improvement is at least 25 DI.B Page 54 of 82 - - - - - - - - - - - - - - - - Ordinance No. 6482 October 1, 2013 Page 2 of 6 percent of the current assessed value of the improvements on the property pursuant to the assessment records of King or Pierce County, as applicable. 3. For property zoned M-1 (light industrial district), M-2 (heavy industrial district) and EP (environmental park district), purchases directly related to the construction of new commercial buildings, redevelopment of existing buildings that result in a change of occupancy from warehouse use to manufacturing use, or redevelopment of existing buildings where the cost of the improvement is at least 25 percent of the current assessed value of the improvements on the property pursuant to the assessment records of King or Pierce County, as applicable. B. Beginning on the effective date of the ordinance codified in this section through a date four years after the effective date, a purchaser is eligible for an exemption specified under this section from the local sales and use tax paid under this chapter, as authorized under RCW 82.14.030(2), up to a maximum of 20 percent of taxes imposed and paid to the city of Auburn not to exceed $100,000. The purchaser is eligible for an exemption under this section in the form of a refund. C. For purposes of this section, the following definitions apply: 1. “Change of occupancy” means a change of the purpose for which a building is used or intended to be used. The term shall also include the building or portion thereof in which such change of occupancy is made. Change of occupancy is not intended to include change of tenants or proprietors. 2. “Commercial building” means a structure that has, as its primary purpose, a commercial use as that term is defined in ACC 18.04.240. 3. “Expansion” means to add to the floor area of a building. 4. “Purchaser” means a person or entity that is the recipient of a good or service. D. Eligible Target Business Classes. 1. The construction sales tax exemption specified in subsection (A)(1) of this section shall only apply to those businesses engaged in normal business activities under the following classifications of businesses occurring within the specified zoning designations: a. General Merchandise, Warehouse Club, SuperCenter – Sales Tax Classification Code 45291; b. Building Materials and Garden Home Center – Sales Tax Classification Code 44411; c. Electronics and Appliances – Sales Tax Classification Code 44311; d. Full Service Restaurants – Sales Tax Classification Code 722110; DI.B Page 55 of 82 - - - - - - - - - - - - - - - - Ordinance No. 6482 October 1, 2013 Page 3 of 6 e. New and Used Automobile and Light Utility Truck Dealers – Sales Tax Classification Code 44110; f. Bowling Centers – Sales Tax Classification Code 713950; g. Motion Picture Theaters (excluding drive-in theaters) – Sales Tax Classification Code 512131; and h. Hotels – Sales Tax Classification Code 72110. i. Residential buildings and dwellings within the DUC only – North American Industry Classification System Code 531110. 2. The construction sales tax exemptions specified in subsections (A)(2) and (3) of this section shall apply to all businesses located in the DUC, EP, M-1, and M-2 zoning districts as set forth in those subsections. (Ord. 6442 § 1, 2012; Ord. 6376 § 2, 2011.) Section 2. That section 3.94.040 of the Auburn City Code be and the same hereby is amended to read as follows: 3.94.040 Tax exemption – Duration – Valuation – Exceptions. A. Exemption, Duration of. The value of new housing construction, conversion, and rehabilitation improvements for market rate property qualifying under this chapter is exempt from ad valorem property taxation for eight successive years beginning January 1st of the year immediately following the calendar year of issuance of the final certificate of tax exemption and 12 successive years beginning January 1st of the year immediately following the calendar year of issuance of the final certificate of tax exemption for affordable housing qualifying under this chapter. B. Limits on Exemption. The exemption does not apply to the value of land or to the value of nonhousing improvements, nor does the exemption apply to increases in assessed valuation of land and nonqualifying improvements. This chapter also does not apply to increases in assessed valuation made by the assessor on nonqualifying portions of building and value of land, nor to increases made by lawful order of a county board of equalization, the Department of Revenue, or a county, to a class of property throughout the county or specific area of the county to achieve the uniformity of assessment or appraisal required by law. In the case of rehabilitation of existing buildings, the exemption does not include the value of improvements constructed prior to the submission of the application required under Chapter 84.14 RCW. C. The following exceptions apply to development within the urban center: 1. Projects on property zoned Downtown Urban Center, as shown on the City’s official zoning map, must have a minimum of 50 units to qualify for the exemption. DI.B Page 56 of 82 - - - - - - - - - - - - - - - - Ordinance No. 6482 October 1, 2013 Page 4 of 6 2. Newly constructed or rehabilitated market rate units do not require a minimum per unit investment to qualify for the exemption. 3. Only newly constructed or rehabilitated market rate units with a minimum investment of $200,000 per unit annually adjusted for inflation by the Consumer Price Index as of the passage date of the ordinance codified in this section (August 17, 2009) or nNewly constructed or rehabilitated market rate units with a minimum investment of $20130,000.00 average per unit annually adjusted for inflation by the Consumer Price Index as of the passage date of the ordinance codified in this section (August 17, 2009) and 20 percent or more of the units priced as affordable units shall qualify for the exemption. (Ord. 6257 § 1, 2009; Ord. 6020 § 1, 2006; Ord. 5779 § 1, 2003.) Section 3. That Section 3.94.060 of the Auburn City Code be and the same hereby is amended to read as follows: 3.94.060 Application procedure. The owner of property applying for exemption under this chapter shall submit an application to the director on a form established by the director. The owner shall verify the correctness of the information contained in the application by his/her signature and affirmation made under penalty of perjury under the laws of the state of Washington. The application shall contain such information as the director may deem necessary or useful, which at a minimum shall include: A. A completed city of Auburn application form, including information setting forth the grounds for tax exemption; B. A brief written description of the project, and schematic site and floor plans of the multifamily units and the structure(s) in which they are proposed to be located; C. Floor and site plans of the proposed project, which plans may be revised by the owner; provided, in the opinion of the director, such revisions do not materially alter the nature of the project or the rationale substantiating the exemption application; D. A statement from the owner acknowledging the potential tax liability when the property ceases to be eligible for exemption under this chapter; E. At the time of initial application under this section, the owner shall pay to the city an initial application fee of $1,000, plus an amount necessary to cover recording fees under ACC 3.94.100; F. Except as otherwise provided in ACC 3.94.070, the application shall be submitted any time before the earlier of: 1. An application for a land use approval process; and DI.B Page 57 of 82 - - - - - - - - - - - - - - - - Ordinance No. 6482 October 1, 2013 Page 5 of 6 2. An application for a building or other construction permitAa certificate of occupancy, temporary or final, is issued; G. If on the effective date of the ordinance codified in this chapter, the owner has applied for a permit identified in subsection (F)(2) of this section, then application for exemption under this section may be submitted any time prior to issuance of a building permit. (Ord. 6257 § 1, 2009; Ord. 5779 § 1, 2003.) Section 4. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Section 5. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Section 6. Effective date. This Ordinance shall take effect and be in force five days from and after its passage, approval and publication as provided by law. INTRODUCED: __________________ PASSED: _______________________ APPROVED: ____________________ CITY OF AUBURN ATTEST: ______________________________ PETER B. LEWIS _________________________ MAYOR Danielle E. Daskam, City Clerk DI.B Page 58 of 82 - - - - - - - - - - - - - - - - Ordinance No. 6482 October 1, 2013 Page 6 of 6 APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney Published: _________________ DI.B Page 59 of 82 DI.B Page 60 of 82 DI.B Page 61 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4999 Date: October 1, 2013 Department: Planning and Development Attachments: Resolution No. 4999 Resolution No. 4920 Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: The City Council passed Resolution No. 4920 on February 26, 2013 amending the City’s fee schedule for certain permit fees and park impact fees for development projects within the City’s catalyst area (see map with Resolution No. 4920). The resolution was structured to require that all necessary permits be approved in order for a project to avail themselves of the fee reductions. Staff is recommending a modification that completed applications be submitted for a development project prior to December 31, 2013 rather than require a project by approved. This allows a project to be submitted and not have a rushed review or put the City in a position of not having adequate time to review the project but still have the advantage of the fee reductions. An applicant is still making a significant investment in a project through architectural, engineering, survey, and other consultant costs to submit a completed application to the City. Reviewed by Council Committees: Finance Other: Planning, Legal Councilmember:Wagner Staff:Chamberlain Meeting Date:October 7, 2013 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C Page 62 of 82 - - - - - - - - - - - - - - - - - - Resolution No.4999 October 1, 2013 Page 1 of 2 RESOLUTION NO. 4 9 9 9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING RESOLUTION 4920 RELATED TO TEMPORARY REDUCTION OF CERTAIN FEES BY CHANGING THE ELIGIBILITY DATE WHEREAS, On February 26, 2013, the City Council adopted Resolution 4920, which temporarily reduced certain development-related fees for applications that were permitted before the end of 2013; and WHEREAS, while the City still intend to incentivize near-term investment, it believes that its goals will be met if an application submittal is complete by the end of 2013, even if the permits have not been issued. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, HEREBY RESOLVES as follows: Section 1. That Section 4 of Resolution No. 4920 is amended to read as follows: Section 4. That the modifications to the City’s Master Fee Schedule shall only be made available to those development projects on the aforementioned “catalyst properties” that have received submitted complete applications for all necessary and required development approvals from the City, including planning approval, environmental review approval, building permit approval, and engineering approval, inclusive of facilities extension agreement approval. The determination of completeness shall be determined in accordance with Chapter 14.06 ACC. Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. DI.C Page 63 of 82 - - - - - - - - - - - - - - - - - - Resolution No.4999 October 1, 2013 Page 2 of 2 Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________________, 2013. CITY OF AUBURN ________________________________ PETER B. LEWIS MAYOR ATTEST: _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney DI.C Page 64 of 82 RESOLUTION NO. 4 9 2 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, TEMPORARILY REDUCING BUILDING, PLANNING AND ENGINEERING RELATED FEES AND TEMPORARILY REDUCING PARK IMPACT FEES (PIF) FOR THE PERIOD FROM THE EFFECTIVE DATE OF THIS RESOLUTION THROUGH DECEMBER 31, 2013, FOR DEVELOPMENT PROJECTS ON CERTAIN REAL PROPERTY DESCRIBED HEREIN FOR WHICH COMPLETED APPLICATIONS HAVE BEEN SUBMITTED WHEREAS, the City of Aubum has previously taken substantive steps to promote redevelopment of Downtown Auburn including but not limited to the preparation of an Environmental Impact Statement (EIS), obtainment of a Regional Center designation from the Puget Sound Regional Council and the preparation and approval of design guidelines and standards; and WHEREAS, despite ongoing economic impacts from the Great Recession, there is current real and substantive interest from private sector development parties in the development of residential, retail and office development in Downtown Auburn; and WHEREAS, the City of Auburn desires to promote and incentivize private sector development investment in its downtown core to realize future property tax and sales tax benefits to the citizens of Auburn from currently undeveloped and underdeveloped properties in said downtown core; and WHEREAS, the City of Aubum City Council is able under current state and local regulations to make adjustments to certain fees charged to private sector development interests and more specifically to fees charged for building Resolution No. 4920 February 26, 2013 Page 1 of 5DI.C Page 65 of 82 review, planning review and engineering review including the facility extension agreement process and for park impacts fees; and WHEREAS, the City of Auburn believes that the aforemerrtioned fee adjustments will be a major factor in enticing private sector development interests to commit to developing on certain parcels in Downtown Auburn; and WHEREAS, the City of Auburn believes that the period of availability for the aforementioned fee adjustments should be limited to no later than December 31, 2013 and that such limitation will help spur near-term private sector development investment; and WHEREAS, there are certain "catalyst properties" in the Downtown Core whose redevelopment will in addition to increasing property and sales tax collections in the Downtown Core act as an impetus to future downtown development and redevelopment through a substantive increase in downtown residents and employees. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON HEREBY RESOLVES as follows: Section 1. That the City's Master Fee Schedule shall be modified to authorize a seventy-five percent reduction in fees charged by the City of Auburn for building review, planning review and engineering review inclusive of the facilities extension agreement process applicable only to those parcels of land specified as the "catalyst properties" in Section 3. Section 2. That the City's Master Fee Schedule shall be modified to authorize a seventy-five percent reduction in park impact fees (PIF) charged by Resolution No. 4920 February 26, 2013 Page 2 of 5DI.C Page 66 of 82 the City of Auburn, applicable only to those parcels of land specified as the catalyst properties" in Section 3. Section 3. That the following parcels of land shall be considered "catalyst properties" (Exhibit "A") in the City's Downtown Core and shall be eligible for application of the aforementioned fee adjustments: Parcel No. 7815700115 Parcel No. 7815700110 Parcel No. 7815700095 Parcel No. 7815700135 Parcel No. 7815700240 Parcel No. 7815700225 Parcel No. 7815700250 Parcel No. 7815700265 Parcel No. 7815700380 Parcel No. 7815700370 Parcel No. 7815700390 Parcel No. 7815700410 Parcel No. 7815700325 Parcel No. 7815700326 Parcel No. 7815700327 Parcel No. 7815700310 Parcel No. 7815700305 Parcel No. 7815700300 Resolution No.4920 February 26, 2013 Page 3 of 5DI.C Page 67 of 82 Parcel No. 7815700295 Parcel No. 7815700290 Parcel No. 7815700285 Parcel No. 7815700280 Parcel No. 7815700075 Parcel No. 7815700070 Parcel No. 7815700047 Parcel No. 7815700030 Parcel No. 7815700020 Parcel No. 7815700015 Parcel No. 7815700005 Parcel No. 0492000460 Parcel No. 0492000461 Parcel No. 0492000463 Section 4. That the modifications to the City's Master Fee Schedule shall only be made available to those development projects on the aforementioned catalyst properties" that have received all necessary and required developmer t approvals from the City including planning approval, environmental review approval, building permit approval and engineering approval inclusive of facilities extension agreement approval. Section 5. That the modfications to the City's Master Fee Schedule spec ed in Sections 1 and 2 of this Resolution shall expire on December 31, 2013, and the prior rates shall thereafter apply Resolution No. 4920 February 26, 2013 Page 4 of 5DI.C Page 68 of 82 Section 6. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 7. That this Resolution shall take efFect and be in full force as provided herein, and upon passage and signatures hereon. Dated and Signed this 8 day of J 2013. B PETER B. LEWIS MAYOR ATTEST Danielle E. askam, City Clerk APPRO AS T RM: Dani . ei , C' omey ResoluGon No. 4920 February 26, 2013 Page 5 of 5DI.C Page 69 of 82 EXhI blt 1 r`' !_; > :` Z r I o 049200046' o° Q oN I 0492000463 I J I' I IS"1'S'I' NN' IS fSTNF I N I G C z y — mI5 I J ' Q W MAIN ST E MAIN ST I N o inrn o u o o a° o° o 0 0 o 0 0i ' n o c r N f m r n n r m Nn M I o o A PL SE o o Q N I J Wnti J I is srsw isrsTSr. I i li r, ro o i N N O s s oo2ao 0 0 0 o° , h J J m ^ Q 7 15$ 7003 5ono 7615700250 o o M "'' o 0 0 7 15700326 N n O i I N l J 7815701265 77315700 r7 I ND S"T SbV V'll R tiP. a,s o 0 0 J W r anNS r rt > s w C J'S70 39flSjS, 781570041 i RD ST SW Parcels of In[cres: Other Parcels Infoi'rnn[mo•Aiowitialo a,nmmli'rlri'rnrrpm,- . v H:i :tlr, .mrn.•rr,.nily rp .r i ... DI.C Page 70 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: October 2, 2013 Department: Public Works Attachments: Capital Project Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: See attached report. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:October 7, 2013 Item Number:DI.F AUBURN * MORE THAN YOU IMAGINEDDI.F Page 71 of 82 Date: October 2, 2013 No.Prom. No.Location/Description Priority Group (1-3) Street Funds (102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status 1 CP0915 Well 1 Improvements - Transmission Lines: This project is the first phase of a larger project and will replace water lines from the Well 1 Site to the Howard Road Corrosion Control Facility to accommodate the replacement of Well 1. This project will also upgrade the existing storm line on M Street SE to accommodate the Well 1 Improvements. - 1,943,697 831,904 2,775,601 2,031,856 100%Oct-12 100%May-13 Lee Final Pay is in process. 2 C410A S. 277th Wetland Mitigation Monitoring: This project is an on-going project to complete the required monitoring and maintenance of the wetland mitigation sites for the S. 277th Grade Separation Project. Sites are located on the North property and at the corner of 44th St NW and Frontage Road. Permits require the City to monitor the sites for 10 years. - 325,343 325,343 324,606 100%Apr-11 98%May-14 Larson Construction Work is complete, however, the project is in the 2-year plant establishment period and the finish date reflects this. Budget and Costs shown is are for years 2006 thru 2013 of this 10 year process. Budget for 2013 only is $50,000. 3 C201A M Street Underpass (Grade Separation): The purpose of this project is to grade separate ‘M’ Street SE from the Burlington Northern Santa Fe Stampede Pass Rail line in Phase 1 and completion of the Auburn Black Diamond Road Bypass connection is a future phase. - 5,166,560 150,000 872,372 (Fed Grant) 5,990,000 (FMSIB) 2,630,509 (TIB) 1,106,592 (King County) 1,542,800(Ports)478,000 (BNSF) 1,140,000 (REET2) 3,397,174 (PWTF) 22,474,007 22,474,007 100%Dec-11 98%Nov-13 Vondrak M Street was opened to traffic on July 22. Property restoration, pump station completion and startup and testing, utility adjustments and punchlist work remain. Temporary pumps are in place in the interim. Funding updated to reflect final costs for King County. 4 C524A SCADA System Improvement: This project will upgrade the City's SCADA system to meet Public Works goals. - 2,666,200 1,994,500 1,014,000 5,674,700 4,998,512 100%Nov-09 91%Dec-13 Lee Implementation Contract executed. Preliminary Design and Final Design are Complete. Installation of the Controls at M&O is complete and conversion of all 3 test sites are complete. The remaining site conversions are underway with 30 sites of 36 completed. 5 CP0909 Academy Booster Pump Station: This project will update/replace the existing pump station in the Academy water service area in order to meet fire flow demands. - 3,526,255 3,526,255 3,168,295 100%Sep-12 75%Apr-14 Vondrak Work is underway. 6 CP1108 2011/12/13 Citywide Storm Pond Cleaning: This project will complete the removal of sediment from storm drainage ponds located throughout the City and clean the ditch along A Street SE/East Valley Highway as the annual budget allows. - 720,473 720,473 720,261 100%N/A 99%Oct-13 Lee King County Road Services is completing this work and is nearly complete with all 6 ponds included in this years task orders. Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction Page 1 of 7DI.F Page 72 of 82 Date: October 2, 2013 No.Prom. No.Location/Description Priority Group (1-3) Street Funds (102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 7 CP1120 Lea Hill Safe Routes to Schools Improvements: This project will complete improvements for safe walking routes to Hazelwood Elem., Lea Hill elem., and Rainer Middle School along 116th Ave. SE and SE 312 St. - 34,000 398,500 (Federal) 21,597 (Police & ASD In Kind Services) 454,097 447,600 100%Jun-13 70%Oct-13 Truong Work is underway at the 124th and 312th intersection. Improvements on 116th are complete. 8 CP1302 2013 Pavement Patching, Chipseal and Overlay Project: This project will complete pavement patching, chip seal treatments and overlay work on both arterial/collector and local roadways for the purpose of preservation throughout the City. - 1,878,000 1,878,000 1,848,000 100%Jun-13 70%Nov-13 Wickstrom Chips Seals and B Street NW overlay are complete and patching work is nearly complete. 9 CP1225 West Valley Highway Preservation - 15th NW to 37th NW: This project will complete an overlay of WVH for the purpose of pavement preservation. - 560,000 560,000 (Federal) 1,120,000 1,093,525 100%Jul-13 2%Dec-13 Wickstrom Work is underway. The majority of the work will be done at night. Paving is scheduled for Oct 5th, however this is weather dependant. 10 CP1310 2013 Arterial and Collector Crack Sealing: This project will complete crack sealing on arterial and collector streets through out the City. - 60,000 60,000 60,000 100%Jul-13 98%Oct-13 Carter Work is nearly complete. 11 EM0902 Auburn Valley Drive-In Site Restoration: This project will complete the last restoration from the temporary levee installed at the Drive-in theater site related to the Howard Hanson Dam issues in 2009 through 2012. - 1,091,214(King County) 1,091,214 122,016 100%Aug-13 50%Oct-13 Truong Work is underway. 12 EM1302 Hidden Valley Vista Emergency Storm Repair: This project will replace a deteriorated storm line under emergency conditions in the Lea Hill area. - 300,000 300,000 300,000 100%N/A 1%Oct-13 Larson This project is an emergency and therefore public bidding was not held. Permits with King County for the portion of work in their jurisdiction are complete. Contractor beginning work the week of 9/30. 13 CP0912 Citywide Guardrail Improvements: This project will complete guardrail improvements along Kersey Way, Green River Road, and Mountain View Drive. - 50,000 502,275 (Federal) 552,275 483,319 100%Jul-13 0%Dec-13 Larson Notice to proceed has been issued, work is dependant on weather and material procurement. 14 CP1207 D Street NE Utility Improvements: This project will complete storm, sewer, water and street improvements related to the Port of Seattle mitigation agreement on D Street NE. - 296,186 367,377 72,796 42,200 (430 Port Mit)162,203(431 Port Mit) 597,204 (432 Port Mit) 1,537,966 1,528,801 100%Aug-13 0%Dec-13 Truong Work is anticipated to begin the week of 10/7. 15 CP1222 Citywide Traffic Signal Improvements: This project will construct safety improvements at a number of signals throughout the City. 1 5,000 400,000 (Federal) 405,000 405,000 97%Oct-13 Dec-13 Lee Bid documents being Finalized. Federal environmental approvals are complete. Waiting on WSDOT approval to begin construction and has delayed the bid date. Page 2 of 7DI.F Page 73 of 82 Date: October 2, 2013 No.Prom. No.Location/Description Priority Group (1-3) Street Funds (102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 16 CP1118 Auburn Way South Pedestrian Improvements - Dogwood to Fir Street: This project will construct a new street lighting system, landscaped median island, a designated mid-0block crosswalk, relocation of existing utility poles, and modifications to the existing signal at Dogwood St. This project also includes a public education element for pedestrian safety. 1 219,782 130,039 740,830 (State) 100,000 (Federal) 330,000 (MIT) 1,520,651 1,418,011 92%Feb-14 Mar-15 Sweeting Consultant design work is underway. Project Scope is being revised to incorporate undergrounding of power lines with MIT funding. Budget updated to reflect this and other utility work. ROW acquisition process has begun. 17 CP1119 Auburn Way South Corridor Improvements - Fir St. SE to Hemlock St. SE:This project will widen AWS between Fir and Hemlock Streets from 3 lanes to 5 lanes and includes new sidewalks, street lighting, transit improvements and install a new signal at Hemlock St. 1 200,849 13,853 40,300 2,425,402 (TIB) 836,601 (MIT) 3,517,005 3,484,703 92%Feb-14 Mar-15 Sweeting Consultant design work is underway. Project Scope is being revised to incorporate undergrounding of power lines with MIT funding. Budget updated to reflect this, other utility work and the additional roadway taper approved by PWC. ROW acquisition process has begun. 18 CP0915 Well 1 Improvements - Well Replacement: This project will rehabilitate or replace Well 1 so that it can function at full capacity and complete modifications to the Howard Road Corrosion Control Facility. 1 2,476,568 2,476,568 2,400,000 89%Nov-13 Oct-14 Lee Consultant design is underway. Advertisement is dependant on DOH approval of the work which is in process but is not expected to be received until November, therefore construction is anticipated later this year. 19 CP1107 Fulmer Wellfield Improvements: This project will be done in phases. The first phase 1A will complete investigation of the Fulmer Wellfield area to determine the required analysis and drilling program needed to utilize the full water rights. Phase 1B will complete a drilling and testing program as well as an alternatives analysis. Phase 2 will complete the physical improvements. 1 2,200,000 2,200,000 497,364 85%N/A Mar-14 Repp The estimated costs are for the Phase 1A only and will be revised when this phase is completed. Consultant work is underway. Advertisement date for installation of monitoring wells will be updated after completion of phase 1A. 20 CP1122 30th Street NE Storm Improvements: This project will replace the 30-inch storm drainage line along 30th Street NE from the north end of the Airport to the Brannon Park Storm Pump Station to address localized flooding issues. 1 2,974,699 2,974,699 2,822,299 85%Oct-13 Jan-14 Truong Consultant design work is underway. 21 CP1301 2013 Sidewalk Repair Project: This project will complete repair and replacement of existing sidewalks at various locations around Downtown and Auburn High School. 1 200,000 (328 Fund) 200,000 200,000 70%Nov-13 Dec-13 Carter Design is underway. Page 3 of 7DI.F Page 74 of 82 Date: October 2, 2013 No.Prom. No.Location/Description Priority Group (1-3) Street Funds (102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 22 CP1024 AWS and M Street SE Intersection Improvements: This project will complete improvements at the intersection per Option 2 selected by the Public Works Committee to address capacity and safety concerns. 1 250,000 450,000 (TIB) 700,000 705,000 65%Apr-14 Sep-14 Sweeting AWS/M St. SE - Installed protected left turn for east/west bound traffic on AWS turning onto M St. SE (Completed) 17th/M St. SE - restrict left turn movements from 17th to M. (Completed) AWS/M St. SE Intersection - Option 2 was selected by the Committee, June 2012. Design work is underway. Working with WSDOT on channelization approvals. Property acquisition is underway. 23 CP1109 2011 Storm Pipeline Repair and Replacement, Phase 2: This project will construct storm drainage improvements on Hi-Crest Drive NW. 1 377,740 377,740 411,195 60%Dec-13 Jun-14 Lee Design work underway. Working with Lakehaven on their line that must be relocated and this may result in an interlocal agreement for the City to complete the work at their expense which may delay the design work further. 24 CP1208 Sewer Pump Station Improvements (Repair & Replacement Program): This project will repair and modify existing sanitary sewer pump station facilities located at: F St SE, R St NE, 22nd St NE, Rainer Ridge, Valley Meadows, 8th St NE, Area 19, North taps, Peasley Ridge, Riverside, and Terrace View to address access, corrosion resistance, site security and new generators where needed. 1 955,000 955,000 955,000 60%Dec-13 May-14 Truong Design is underway. 25 CP1308 BNSF Utility Crossings Project: This project will address utility crossings of the BNSF right-of-way that will be affected by the 3rd rail line that BNSF/Sound Transit plan to building in March 2014. 1 780,000 320,000 500,000 1,600,000 1,600,000 40%Dec-13 May-14 Sweeting Consultant design work is underway. Geotechnical work is underway at various sites. 26 CP1219 Valley AC Watermain Replacement: This project will repair or replace asbestos cement water lines along AWN, 49th and B St NW and at the M&O/Parks Maintenance area. 1 1,233,574 1,233,574 1,208,722 25%Mar-14 Oct-14 Truong Design is underway. 27 CP1104 104th Street & 8th Street NE Intersection Improvements: This project will complete property acquisition and widening at the intersection of 104th and 8th Street NE to complete signal and safety improvements. 1 326,000 100,000 (Fed. Grant) 426,000 250,000 20%Apr-14 Oct-14 Larson Re-scoping is underway with the State and the schedule has been updated. 28 CP1304 37th St & B St NW BNSF Signal: This project will complete improvements to the rail crossing at 37th Street NW and B Street NW to address safety concerns. 1 76,900 307,550(Federal) 384,450 384,450 30%May-14 Dec-14 Sweeting Consultant design work is underway. Coordination with BNSF is in process. Coordination with private utilities for relocation work is also underway. Page 4 of 7DI.F Page 75 of 82 Date: October 2, 2013 No.Prom. No.Location/Description Priority Group (1-3) Street Funds (102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status Total Estimated Costs CAPITAL PROJECT STATUS REPORT Project Budget ($)Design Construction 29 CP1218 Auburn Way South & Riverwalk Intersection Improvements: This project will construct improvements to the intersection of AWS and Riverwalk Drive and complete minor widening and add additional capacity from the MIT Plaza signal to the Dogwood signal. 1 2,333,108 (Federal) 2,333,108 2,333,108 5%Jul-14 Nov-15 Sweeting Consultant design work is underway 30 CP1202 AWS Flooding Phase 2: This project will construct conveyance improvements on 17th Street SE from A Street SE to K Street SE and increase the capacity of the existing detention pond located on A Street SE. 1 1,638,000 1,638,000 1,638,000 2%Jun-14 Dec-14 Lee Consultant design work is underway. 31 C222A 277th - Auburn Way North to Green River Bridge: This project will complete the widening of S 277th from the intersection of Auburn Way North to L Street NE, including the construction of a pedestrian trail and relocation of the floodway along S 277th. 1 989,185 1,020,700 (Federal) 2,300,000 (Developer) 4,309,885 8,309,885 1%Nov-14 Sep-15 Vondrak Consultant design work is underway. Grant only funds Design and Right-of-way acquisition. 32 C512A Well 4 Improvements: This project will construct a new building to house a standby generator and disinfection equipment. 2 1,306,288 1,306,288 1,296,820 90%Mar-14 Oct-14 Wickstrom Consultant design work is underway. Schedule slip due to additional design work to address noise at the existing building. 33 CP0765 Lakeland Hills Reservoir Improvement: This project will provide various improvements at the reservoir, including painting, seismic upgrades, and facility modifications. 2 400,000 400,000 400,000 75%Sep-14 Aug-15 Larson Consultant scoping underway for completion of design to accommodate recent improvements at the site. Construction has been moved to the fall of 2014 due to water needs for the site over the summer of 2014. 34 C229A BNSF/EVH Pedestrian Undercrossing: This project will construct a pedestrian undercrossing of both East Valley Highway (A St SE) and the BNSF rail tracks just north of the White River. 3 385,000 (State) 385,000 9,000,000 60%Hold Hold Vondrak Final design on hold pending BNSF issues. Additional funds will be required to complete design, environmental permitting, and construction. 35 CP0906 2009 Gateway Project: This project will construct a new gateway sign at East Valley Highway and Lake Tapps Parkway. 3 100,000 (Gen Fund) 100,000 100,000 30%Hold Hold Lee Easement acquisition completed. Project on hold. CPS TOTAL 11,344,145 17,122,660 3,677,177 8,429,612 31,359,305 71,932,899 79,420,355 Page 5 of 7DI.F Page 76 of 82 Date: October 2, 2013 No.Proj. No.Location/Description Priority Group (1-3) Local Street Funds (103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete Finish Date Project Manager Status35 36 CP1224 2013 Local Street Reconstruction: This project will complete the reconstruction of the following local roadways: 23rd St SE - M to R St SE H St NE - 4th to 8th 5th St NE - H to Cul-de-sac Park Ave - AWN to Park Also included in this project is the replacement of waterline on V St SE, from 2nd to 4th St SE. - 2,322,250 650,000 200,000 3,172,250 2,454,969 100%May-13 70%Dec-13 Wickstrom Work is underway on H Street, 5th Street, 23rd Street, and Park Ave. Other SOS Projects: CP1302, 2013 Pavement Patching, Chip Seals, and Overlays. N/A 242,000 242,000 212,000 Wickstrom For Status see CP1302 2,564,250 650,000 200,000 - - 3,414,250 2,666,969 2013 TOTAL SOS PROGRAM 2,564,250 650,000 200,000 - - 3,414,250 2,666,969 2013 SOS Program Totals SOS PROGRAM STATUS REPORT Project Budget ($) Total Estimated Costs Design Construction Page 6 of 7DI.F Page 77 of 82 Date: October 2, 2013 No.Proj. No.Location/Description % Complete Adv. Date % Complete Finish Date Staff Manager Action Committee Status A CP1115 City Hall NW Plaza Improvements: This project will renovate the NW entrance to City Hall similar to the recent improvements on the south side of City Hall. Work will include new pavement, updated lighting, ADA Ramp upgrades and new City Hall signage. 475,977 458,570 99%TBD TBD Chamberlain PCDC Consultant work is on hold pending scope discussion with committee on LRF bond funds likely to occur in October. B CP1016 Fenster Levee Project: This project will complete new levee improvements on the Fenster Levee along the Green River. 1,266,100 1,265,000 65%N/A Jun-14 Andersen PCDC Work will be completed by King County. Secured funding is from 4 Grants and matching storm funds. The additional 327k in SRFB funding was awarded. Pre-Design work is complete. The Design by King County is underway with the review of comments from SRFB. Environmental approvals are also in process. TOTAL OTHER PROJECTS 1,742,077 1,723,570 Total Budget OTHER PROJECTS - ACTION BY OTHER COMMITTEE Total Estimated Costs Design Construction Page 7 of 7DI.F Page 78 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Significant Infrastructure Projects by Others - Public Works Status Report Date: October 2, 2013 Department: Public Works Attachments: Significant Infrastructure Projects by Others - Public Works Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:October 7, 2013 Item Number:DI.G AUBURN * MORE THAN YOU IMAGINEDDI.G Page 79 of 82 Date: October 2, 2013 No. Sponsor/ Applicant Location/Description Length Permit(s) Issued Status 1 Green River Community College 320th Street Improvements: This project will widen 320th Street along the frontage of Green River Community College from 124th Ave Se to the west College Boundary. 1325 Feet Yes Construction work is nearly complete, working on punchlist and clean up. 2 Puget Sound Energy 15th Street NW Gas Line: This project will install a new gas line to serve the Hospital Laundry project along 15th Street NW from approximately 400 ft east of C St. NW to M St NW, then North on M St NW to the Laundry site. 3135 Feet Yes Construction is complete. 3 King County Wastewater 17th Street SE, K St SE to C St SW - Trunk Sewer Main Installation: This project will install a 42-inch sewer trunk line along 17th Street SE from K Street SE to C Street SW including crossing the BNSF rail yard. 3050 Feet Yes Project is under construction. Work to cross A Street SE at 17th Street SE has been completed with the exception of replacement of the temporary patch and final paving. Work is underway on 17th Street SE, currently just east of C Street SE. Connection to the City's F Street Pump Station is scheduled for 10/9/13. 4 Puget Sound Energy 17th Street SE, K St SE to F St SE - Gas Main Replacement: This project will replace the existing 2-inch gas main along 17th Street SE from K Street SE to F Street SE. 1345 Feet No Construction is anticipated to begin in the Winter of 2013 and is being coordinated with King County's work. 5 King County Flood Control District Reddington Levee: This project will replace the Reddington Levee from approximately 26th St NE to 43rd Street NE. 0.9 Miles KC - Yes Facility Extension permit and Construction permits have been issued. Contractor work will be on-going through 2013. 6 Auburn School District Auburn High School Replacement: This project will include roadway and utility improvements to support the new Auburn High School. Improvements include modifications to Storm, Water and Sanitary Sewer mainlines and roadway improvements on Main Street and 4th Street NE. N/A - Multiple Block Development Yes Work on the Phase 1 portion of the project has begun and is anticipated to be completed in 2015. Phase 2 plans have been approved. Utility work is on schedule and their main focus is the building construction at this time. Winterization of the site is underway. 7 Puget Sound Energy 2nd Street NE Gas Main Replacement: This project will replace the 6-inch gas main on 2nd Street NE from Auburn Avenue to D Street SE, including a crossing of Auburn Way North, then continue south on D Street NE to Main Street. 1215 Feet No Project is in the permit review phase. Construction is anticipated to occur in late 2013. 8 Yarrow Bay Development 124th Ave SE Half Street Road Improvements: This project will complete half street roadway improvements on 124th Ave SE from SE 304th St. north to approximately SE 290th St. for the 3rd phase of the Verdana (Bridges) Plat development that is in Kent. 3,800 Feet Yes Work is underway and will continue through the end of 2013. Contractor has started with roadway and utility work. Lane interruptions are anticipated on 124th Ave. Remaining work is weather dependant. SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS - PUBLIC WORKS STATUS REPORT NOTE: Projects included on this list are those that have a broad public interest, significant impact to the public, involve interlocal agreements, and/or may include the installation of key infrastructure by others (such as pump stations etc.) 1 of 1DI.G Page 80 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Action Tracking Matrix Date: October 2, 2013 Department: Public Works Attachments: Action Tracking Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember:Staff:Dowdy Meeting Date:October 7, 2013 Item Number:DI.H AUBURN * MORE THAN YOU IMAGINEDDI.H Page 81 of 82 Updated: 10/2/2013 10:43 AM No.Item Description Staff Lead Next PWC Review Date Estimated Completion Date Status A Track completed project on the Current Year Active Capital Improvement Projects Map Gaub 10/7/2013 N/A Ongoing - Quarterly updates B Fulmer Well-Field Feasibility Study Updates Repp 10/21/2013 10/21/2013 Initial study finding are not yet completed. C System Development Charges Repp 11/18/2013 12/16/2013 Consultant to complete analysis D Cost of Service Analysis Repp 11/18/2013 12/31/2013 Consultant to complete analysis E LED Lighting Standards Para 11/4/2013 11/4/2013 Staff is preparing survey of field installations for PWC to review prior to discussion. Discuss research findings and current state of LED lighting technology. Staff preparing list of locations for Council to F Auburn Way South & 17th St SE Webb 12/2/2013 12/2/2013 Study closing of EB connections between M St SE and AWS via 17th St SE. G King County Flood Insurance Mailers - Quality Check Andersen TBD TBD Councilmember Peloza contacted Councilmember von Reichbauer who subsequently has send a letter to Councilmember Dunn (Chair of the King County Flood Control District) requesting District staff send more helpful information to citizens located in the District's Flood Plains. H Speed Cushion Design Standards Para 10/21/2013 10/21/2013 Review current design standard. I Green River Watershed/Levee Presentation 2/3/2014 2/3/2014 Review the Levee System within the City of Auburn and how planned work on the levee's effect the City and the City's finances. J Transportation Impact Fee Structure Analyses Planning/Webb 10/21/2013 10/21/2013 Review competitiveness of fee structure vs. regional agencies. K Chipseal Application Review Carter 10/7/2013 10/21/2013 Review the application process for chipseals on arterial/collector streets. L 105th Place SE Pavement Issue Wickstrom 10/7/2013 10/7/2013 Brief Committee on next steps Public Works Committee - Action Tracking Matrix DI.H Page 82 of 82