HomeMy WebLinkAbout09-09-2013 9-9-20132 crrvoF. Municipal Services Committee
AT j �j��j��(�rT September 9, 2013 - 3:30 PM
lu City Hall Conference Room 3
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WASH INCTOn MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne,
Member John Partridge.
Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, City
Attorney Dan Heid, Innovation & Technology Director Ron Tiedeman,
Finance Director Shelley Coleman, Public Works Director Dennis
Dowdy, Parks, Arts and Recreation Director Daryl Faber, Economic
Development Planner Bill Thomas and Police Secretary/Scribe Terry
Mendoza. Others present: Auburn Reporter representative Robert
Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. August 26, 2013 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED. 3-0
III DISCUSSION ITEMS
A. Ordinance No. 6473 (Coleman)
Finance Director Shelley Coleman briefed the Committee on the
fourth Budget Amendment for the 2013-2014 biennium. The
proposed amendments include the following three items: (1) Airport
Runway and Apron Rehabilitation; (2) Auburn Community Center and
Activity Center; and (3) Lea Hill Park. The City is in receipt of a
Federal grant covering expenses for the rehabilitation/repair of the
taxiway, ramp areas and the runway at the Airport. It is anticipated
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that approximately $100,000.00, with a 5% match from WSDOT
(Washington State Department of Transportation) and $5,000.00 from
the City of Auburn would be budgeted for design services. Regarding
the Auburn Community and Activity Center, the City has received two
invoices from the design architects, BLRB, that were for services from
three years prior (2010). Since the invoices were not brought forward
until recently this budget amendment would increase the projected
Community and Activity Center budget in order to pay the invoices
The Lea Hill Park project is substantially complete with the exception
of two items: the installation of a restroom and roadway resurfacing
for Lea Hill Park. It is estimated that it will require $155,000.00 in
additional funding to complete the park project. Committee discussion
followed.
B. Ordinance No. 6480 (Faber)
Parks, Arts and Recreation Director Daryl Faber and City Attorney
Dan Heid provided information to the Committee on the draft
Ordinance No. 6480 which creates a new Chapter 2.97 of the Auburn
City Code. The proposed ordinance will set in place general
guidelines for City Council and Mayor decisions on monuments,
memorials and structures to be located in/on City Parks or on City
property. Mayor Lewis commented that because there is no policy
currently in place, prior to this Ordinance any/every request for a
monument, statue, park bench, or some type of memorial would need
only to go through Parks.
Committee discussion followed and several changes were identified to
include: (1) addition of 'Government Speech' definition to 2.97.020;
(2) deletion of the term 'outdoor/outdoors' as it relates to the location
of a monument; (3) deletion of 2.97.070, Section B, item number 8; (4)
changes throughout the draft Ordinance to reflect that City Council is
the decision-making authority of this Ordinance and has final approval
and (5) an application for this process will be designed. Additionally,
City Attorney Heid will provide an executive summary to Committee
members on Rosenberger v Rector and Visitors of Univ. of Va., 515
U.S. 819, 115 S.Ct. 2510, 132 L.Ed.2d 700 [1995] and cases relying
thereon. In addition, with the creation of Ordinance No. 6480, the
previously drafted Resolution No 4984 will no longer be needed.
Note for these minutes: Agenda Item C. was discussed after Agenda
Item A.
C. Resolution No. 4990 (Tiedeman)
Innovation and Technology Director Ron Tiedeman informed the
Committee on Resolution No. 4990. The City of Black Diamond
Police Department (BDPD) has had numerous technical issues
related to their systems, support and services. Since they utilize the
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same systems as the Auburn Police Department and Valley
Communications, BDPD is requesting I&T technical services from the
City of Auburn to help support their systems and immediate needs.
The Interlocal Agreement (ILA) is based on estimated costs to
stabilize their system and provide ongoing monthly support remotely,
similar to other ILAs that I&T is currently engaged in with other local
municipalities. Contracting with the BDPD does not create a need for
additional City of Auburn staff as current resources and existing staff
are sufficient to provide the requested support. The ILA also provides
an option to support the entire City of Black Diamond based on further
negotiation and Council/Committee approval This I&T ILA Support
Services is similar to the one the City has recently contracted with the
City of Algona for like services. Committee discussion followed.
D. Project Matrix
The following update was identified for the Project Matrix.
Item 71: Review date changed to 11/25/13.
IV. ADJOURNMENT
The meeting was adjourned at 4:44 p.m The next regular meeting is
scheduled for Monday, September 23, 2013 at 3.30 p.m. in Conference
Room 3 of City Hall, 25 West Main Street, Auburn, WA.
Signed this 23'"t day of September, 2013
Bill Peloza, Chaff Terry (e doza, Poli e Secretary/Scribe
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