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HomeMy WebLinkAbout09-16-2013 CITY OF -=. �. Finance Committee v .' , . � September 16, 2013 - 5:30 PM �J Annex Conference Room 1 /-� WASHINGTON MINUTES I. CALL TO ORDER Chair John Partridge called the meeting to order at 5:30 p.m. in Annex Conference Room 1 located on the second floor of the City Hall Annex at One East Main Street in Auburn. A. Roll Call City officials and staff members present: Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Parks, Arts and Recreation Director Daryl Faber, Public Works Director Dennis Dowdy, Innovation and Technology Director Ron Tiedeman, Financial Services Manager Rhonda Ewing, Financial Planning Manager Martin Chaw, Assistant Director of Human Resources and Risk Management Rob Roscoe, Economic Development Planner Bill Thomas and Deputy City Clerk Shawn Campbell. B. Announcements There was no announcement. C. Agenda Modifications There was no agenda modification. II. CONSENT AGENDA A. September 3, 2013 Regular Meeting Minutes Vice Chair Wales moved and Member Holman seconded to approve the minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0 B. Claims Vouchers (Coleman) Claims voucher numbers 425098 through 425313 in the amount of $4,572,371 .86 and dated September 16, 2013. Committee members reviewed claims and payroll vouchers and briefly discussed claims voucher number 425223, 425180, 425260, and 425261 . Chair Partridge requested voucher No.425180 be pulled for further Page 1 of 4 discussion. Vice Chair Wales moved and Member Holman seconded to approve and forward claims and payroll vouchers as amended to the City Council for consideration. MOTION CARRIED UNANIMOUSLY. 3-0 C. Payroll Vouchers (Coleman) Payroll check numbers 534082 through 534111 in the amount of $873,466.58 electronic deposit transmissions in the amount of $1 ,220,321 .62 for a grand total of $2,093,788.20 for the period covering August 29, 2013 to September 11 , 2013. See claims vouchers above for approval of payroll vouchers. III. RESOLUTIONS A. Resolution No. 4990 (Tiedeman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an interlocal agreement between the City of Auburn and the City of Black Diamond for information technology services Director Tiedeman introduced Resolution No. 4990. The resolution is for an interlocal agreement with the City of Black Diamond. The services provided will primarily be done remotely and when staff is required to be on site, the City of Auburn will be reimbursed for mileage and all associated costs. Vice-Chair Wales asked what similar agreements the City has with other jurisdictions. Director Tiedeman said the City also provides services to both the City of Pacific and Algona. Chair Partridge confirmed the City could cancel the contract. Director Tiedeman stated the Innovation and Technology Department will do an annual review of all outside contacts. Member Holman requested the final draft of the agreement be marked as Exhibit "A" as called for in the resolution. Vice Chair Wales moved and Member Holman seconded to approve and forward Resolution No. 4990 to the full Council for consideration. MOTION CARRIED UNANIMOUSLY. 3-0 IV. DISCUSSION ITEMS A. July 2013 Financial Report (Coleman) Financial Planning Manager Chaw presented the July 2013 Financial Page 2 of 4 Report. He explained the increase to the General Fund collections is attributed to property taxes and a transfer from construction sales tax. Utility taxes and development related fees are up over previous years. He also noted the General Fund expenditures are down over last year at this time. The City has sold 438 pet licenses in the month of July compared to 544 in 2012. The year to date pet licenses sold has been 3,057 compared to 3,535 in 2012. The Water Fund ended the month of July with a net operating income of $213,700.00, the Sewer fund ended with a $466,800.00 operating loss, the Sewer-Metro Utility ended with a net operating loss of $162,00.00 and the Stormwater Utility ended with an operating income of $698,900.00. The Golf Course ended the period with an operating loss of $158,800.00 and the Cemetery ended July with a net operating income of $49,900.00. Chair Partridge asked about the transfers into and out of the General Fund. Financial Planning Manager Chaw stated the City made a transfer out of the General Fund and into the Accumulative Reserve fund. Vice Chair Wales thanked the Finance Department for including previous years data in the report. B. Ordinance No. 6473 (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as amended by Ordinance No. 6456, Ordinance No. 6462, and Ordinance No. 6472, authorizing amendment to the City of Auburn 2013-2014 Budget as set forth in schedule "A" and "B" Financial Planning Manager Chaw presented Ordinance No. 6473. The Planning and Community Development Committee is the lead Committee on the ordinance because all of the items are related to projects approved by the Planning and Community Development Committee. Vice-Chair Wales asked why there was a bill from the Auburn Community Center project. Mayor Lewis explained there was a billing error from the contractor that is being resolved. C. Resolution No. 4993 (Heineman) A Resolution of the City Council of the City of Auburn approving the interlocal agreement between the City of Auburn and Association of Washington Cities Employee Benefit Trust for health care Assistant Director of Human Resources and Risk Management Rob Page 3 of 4 Roscoe presented Resolution No 4993. The City partners with Association of Washington Cities (AWC) for the employee medical benefits. The rates for 2014 will not increase and the City will also receive a two percent discount on the medical benefits now that the City has received the Well City designation. Chair Partridge asked if this will affect the City's plan for going self insured. Assistant Director of Human Resources and Risk Management Rob Roscoe said the City will continue to partner with AWC for the medical benefits. The City can consider going self insured again in the future. The agreement with AWC does not lock the City into a long term contract. V. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:34 p.m. APPROVED this 7th day of October, 2013. Jphn Partridge, Chair ShaW Campbell, Deputy City Clerk Page 4 of 4