HomeMy WebLinkAbout09-16-2013 CITY OF -=. �.
Finance Committee
v .' , . � September 16, 2013 - 5:30 PM
�J Annex Conference Room 1
/-� WASHINGTON MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex at
One East Main Street in Auburn.
A. Roll Call
City officials and staff members present: Mayor Peter B. Lewis, City
Attorney Daniel B. Heid, Parks, Arts and Recreation Director Daryl
Faber, Public Works Director Dennis Dowdy, Innovation and
Technology Director Ron Tiedeman, Financial Services Manager
Rhonda Ewing, Financial Planning Manager Martin Chaw, Assistant
Director of Human Resources and Risk Management Rob Roscoe,
Economic Development Planner Bill Thomas and Deputy City Clerk
Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no agenda modification.
II. CONSENT AGENDA
A. September 3, 2013 Regular Meeting Minutes
Vice Chair Wales moved and Member Holman seconded to approve
the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims voucher numbers 425098 through 425313 in the amount of
$4,572,371 .86 and dated September 16, 2013.
Committee members reviewed claims and payroll vouchers and briefly
discussed claims voucher number 425223, 425180, 425260, and
425261 .
Chair Partridge requested voucher No.425180 be pulled for further
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discussion.
Vice Chair Wales moved and Member Holman seconded to approve
and forward claims and payroll vouchers as amended to the City
Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 534082 through 534111 in the amount of
$873,466.58 electronic deposit transmissions in the amount of
$1 ,220,321 .62 for a grand total of $2,093,788.20 for the period
covering August 29, 2013 to September 11 , 2013.
See claims vouchers above for approval of payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4990 (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an interlocal
agreement between the City of Auburn and the City of Black Diamond
for information technology services
Director Tiedeman introduced Resolution No. 4990. The resolution is
for an interlocal agreement with the City of Black Diamond. The
services provided will primarily be done remotely and when staff is
required to be on site, the City of Auburn will be reimbursed for
mileage and all associated costs.
Vice-Chair Wales asked what similar agreements the City has with
other jurisdictions. Director Tiedeman said the City also provides
services to both the City of Pacific and Algona. Chair
Partridge confirmed the City could cancel the contract. Director
Tiedeman stated the Innovation and Technology Department will do
an annual review of all outside contacts.
Member Holman requested the final draft of the agreement be marked
as Exhibit "A" as called for in the resolution.
Vice Chair Wales moved and Member Holman seconded to approve
and forward Resolution No. 4990 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. DISCUSSION ITEMS
A. July 2013 Financial Report (Coleman)
Financial Planning Manager Chaw presented the July 2013 Financial
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Report. He explained the increase to the General Fund collections is
attributed to property taxes and a transfer from construction sales tax.
Utility taxes and development related fees are up over previous years.
He also noted the General Fund expenditures are down over last year
at this time.
The City has sold 438 pet licenses in the month of July compared to
544 in 2012. The year to date pet licenses sold has been 3,057
compared to 3,535 in 2012.
The Water Fund ended the month of July with a net operating income
of $213,700.00, the Sewer fund ended with a $466,800.00 operating
loss, the Sewer-Metro Utility ended with a net operating loss of
$162,00.00 and the Stormwater Utility ended with an operating
income of $698,900.00. The Golf Course ended the period with an
operating loss of $158,800.00 and the Cemetery ended July with a net
operating income of $49,900.00.
Chair Partridge asked about the transfers into and out of the General
Fund. Financial Planning Manager Chaw stated the City made a
transfer out of the General Fund and into the Accumulative Reserve
fund.
Vice Chair Wales thanked the Finance Department for including
previous years data in the report.
B. Ordinance No. 6473 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6432, the 2013-2014 Biennial Budget
Ordinance, as amended by Ordinance No. 6456, Ordinance No. 6462,
and Ordinance No. 6472, authorizing amendment to the City of
Auburn 2013-2014 Budget as set forth in schedule "A" and "B"
Financial Planning Manager Chaw presented Ordinance No. 6473.
The Planning and Community Development Committee is the lead
Committee on the ordinance because all of the items are related to
projects approved by the Planning and Community Development
Committee.
Vice-Chair Wales asked why there was a bill from the Auburn
Community Center project. Mayor Lewis explained there was a billing
error from the contractor that is being resolved.
C. Resolution No. 4993 (Heineman)
A Resolution of the City Council of the City of Auburn approving the
interlocal agreement between the City of Auburn and Association of
Washington Cities Employee Benefit Trust for health care
Assistant Director of Human Resources and Risk Management Rob
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Roscoe presented Resolution No 4993. The City partners with
Association of Washington Cities (AWC) for the employee medical
benefits. The rates for 2014 will not increase and the City will also
receive a two percent discount on the medical benefits now that the
City has received the Well City designation.
Chair Partridge asked if this will affect the City's plan for going self
insured. Assistant Director of Human Resources and Risk
Management Rob Roscoe said the City will continue to partner with
AWC for the medical benefits. The City can consider going self
insured again in the future. The agreement with AWC does not lock
the City into a long term contract.
V. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:34 p.m.
APPROVED this 7th day of October, 2013.
Jphn Partridge, Chair ShaW Campbell, Deputy City Clerk
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