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HomeMy WebLinkAbout08-19-2013 8-19-2013 elrror_ � �. Public Works Committee August 19, 2013 - 3:30 PM ' 1� Annex Conference Room 2 wnsHincron MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3.30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Wayne Osborne were present. Also present during the meeting were: Mayor Pete B Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager Pablo Para, Senior Project Engineer Ryan Vondrak, Project Engineer Robert Lee, Senior Project Engineer Jacob Sweeting, Street Systems Engineer Jai Carter, Project Engineer Seth Wickstrom, Project Engineer Kim Truong, and Public Works Secretary Jennifer Cusmir. Members of the public in attendance included: Citizen Scot Pondelick. B. Announcements There were no announcements. C Agenda Modifications There were no agenda modifications. II CONSENT AGENDA A. Approval of Minutes It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee approve the Public Works Committee Meeting minutes for date, August 5, 2013. Motion carried 3-0. B. Public Works Project No. C222A (Vondrak) S 277th St Corridor Capacity & Non-motorized Trail Improvement Project Senior Project Engineer Vondrak reported that the City had received Page 1 of 9 the federal grant funds for the project design, environmental permitting and property acquisitions phases Included in the scope of the project is the addition of two eastbound through lanes, one west bound through lane, a Class I separated non- motorized trail, street light improvements, storm drainage improvements, streetscape improvements, Intelligent Transportation System (ITS) improvements, intersection capacity and safety improvements, and auxiliary turn lanes at Auburn Way North, D Street NE, and the future I Street NE. Vondrak pointed out the locations of the improvements on the project vicinity map. Senior Project Engineer Vondrak identified the property owned by RPG Inc., in response to questions asked by Chairman Wagner. Assistant Director/City Engineer Selle reported that RPG, Inc. has hired a consultant to begin preliminary design work and RPG, Inc. will be participating in the construction costs, in the amount of $1 M, and will also be dedicating properties for Right-of-Way, answering questions asked by Chairman Wagner. Assistant Director/City Engineer Selle explained that as part of the project's scope, storm improvements will be made to collect the drainage from the street, store the water in a pond for both storage and treatment, in response to questions asked by Vice-Chair Peloza. Selle continued, explaining that when RPG, Inc. develops their site, they will have to address storm drainage according to the City's storm standards for the site development. They will also have to address any flood plain impacts they may have. Senior Project Engineer Vondrak reviewed the property acquisition and Right-of-Way dedications anticipated to be included in the project, following questions asked by Member Osborne Chairman Wagner asked if there will be coordination with RPG, Inc. included in the consultant's scope of work. Senior Project Engineer Vondrak stated that there will be coordination meetings with RPG Inc. and the consultant that is addressed in the scope of work. The Committee and staff discussed the RPG Inc. development agreement and grant participation agreement with the City Mayor Lewis asked that RPG, Inc. be asked to update the Public Works Committee and the Planning and Community Development committee on their latest plans for development. Senior Project Engineer Vondrak answered questions asked by Member Osborne regarding the budget for optional services. Page 2 of 9 The Committee and staff discussed RPG's current proposed design for their development project. The Committee and staff discussed the possibility of shielding the Trail Run community from dust from the farm land located in King County to the north of S. 277th Street, but did not add it to the consultant's scope of work. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council grant permission to enter into Consultant Agreement No. AG-C-435 with Parametrix for engineering services for Project No. C222A, The S 277th Street Corridor Capacity & Non-motorized Trail Improvement Project. Motion carried 3-0. C. Public Works Project No. CP1202 (Lee) Auburn Way South Flooding Imp — Phase II Project Engineer Lee stated that the scope of the project includes storm improvements on 17th Street SE from K Street SE to A Street SE. Lee reviewed the work that was completed in Phase 1 of the project and explained that both phases are designed to relieve drainage that is going to the north, in response to a question asked by Vice-Chair Peloza. The Committee and staff reviewed the project vicinity map. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council grant permission to enter into Consultant Agreement No. AG-C-425 with KPG, Inc. for engineering services for Project No. CP1202 Auburn Way South Flooding Improvements - Phase 2. Motion carried 3-0. D. Public Works Project No CP1218 (Sweeting) Permission to Enter into Consultant Agreement No. AG-C-430 with CH2M Hill, Inc. for Engineering Services for Project No. CP1218, Auburn Way South Improvements — Muckleshoot Plaza to Dogwood Senior Project Engineer Sweeting stated that the agreement is for engineering design and environmental documentation. Chairman Wagner asked if the project will affect access to fireworks. Transportation Manager Para stated that access to the fireworks area will be maintained during the project construction and Page 3 of 9 at the conclusion of the project, access to the fireworks area and casino will be improved. Transportation Manager Para also stated that travel through the corridor will also be greatly improved Senior Project Engineer Sweeting named the individuals with the Muckleshoot Indian Tribe with whom the City is coordinating on the Auburn Way South projects, in response to a question asked by Chairman Wagner. Transportation Manager Para explained that the conceptual plans for the corridor have been presented to and approved by the Tribal Council, in response to an inquiry made by Chairman Wagner. As part of the grant applications, the Tribe submitted letters of support for the corridor projects. Mayor Lewis asked that the project information be sent to the Tribal Council Clerk. The Committee and staff discussed the water system improvements included in the project's scope following questions asked by Member Osborne. Utilities Engineer Repp explained that master meters will be installed at the casino in the future and the stubs, included in the project's scope, will be serving the City's master meters. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council grant permission to enter into Consultant Agreement No AG-C-430 with CH2M Hill, Inc. for engineering services for Project No. CP1218, Auburn Way South Improvements — Muckleshoot Plaza to Dogwood Street SE. Motion carried 3-0. E. Public Works Project No. CP1310 (Carter) 2013 Arterial & Collector Crack Seal Director Dowdy introduced Street Systems Engineer Jai Carter to the Committee Street Systems Engineer Carter will be taking over the streets projects from Seth Wickstrom, who is now a Project Engineer. There were no questions from the Committee. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council grant permission to award Contract No. 13-14 to Doolittle Construction Inc. on their low bid of $54,870.00 for Project No. CP1310, 2013 Arterial and Collector Crackseal Project. Page 4 of 9 Motion carried 3-0. F. Public Works Project No. CP1225 (Wickstrom) West Valley Highway System Preservation Project Project Engineer Wickstrom was present. There were no questions from the Committee. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council grant permission to award Contract No. 13-05 to ICON Materials on their low bid of $924,114.00 for Project No CP1225, West Valley Highway System Improvements. Motion carried 3-0. G. Public Works Project No. CP1201 (Wickstrom) 2012 Local Street Pavement Reconstruction Project Project Engineer Wickstrom explained that it is more difficult to add streets to awarded reconstruction projects because reconstruction work requires more significant planning and design before construction work can begin, in response to a question asked by Chairman Wagner. Project Engineer Wickstrom noted that the remaining funds are carried over to the next year's projects within the Local Streets program. Member Osborne asked about the restocking fee included in the final pay estimate. Project Engineer Wickstrom stated a portion of the project had to be revised due to a conflict with Century Link which occurred after pipe had been ordered. Century Link paid for the cost of the change order and the restocking fee. Member Osborne asked if the old waterlines were filled following their abandonment. Project Engineer Wickstrom stated that the old waterlines were filled and capped It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council approve Final Pay Estimate No. 8 to Contract No. 12-08 in the amount of $0.00 and accept construction of Project No. CP1201 , 2012 Local Street Pavement Reconstruction Project. Motion carried 3-0. III. DISCUSSION ITEMS A. Public Works Project No. CP1122 (Truong) 30th Street NE Area Flooding Phase 1 Project - Design Update Page 5 of 9 Project Engineer Truong stated that the project is at 60% design Truong reviewed the project area and scope of the project with the Committee using the project vicinity map Chairman Wagner asked why staff prefers to keep the new storm line within the City's Right-of-Way. Assistant Director/City Engineer Selle answered that having the storm line in the Right-of-Way will free up the vacant property where the current storm line is located which is part of a property transfer being done by the City. Vice-Chair Peloza asked if storm water from the airport will be mitigated following the improvements Project Engineer Truong answered that it will be. Project Engineer Truong reported that the engineer's estimate for the project is a little over $2M, in response to a question asked by Chairman Wagner. Project Engineer Truong discussed the modeling that is currently being done for the additional phases of the project, following questions asked by Chairman Wagner. Chairman Wagner asked for additional information regarding capacity during large storm events. Member Osborne asked if any property needed to be acquired for the project. Project Engineer Truong answered that there is no property acquisition required, as the project will remain within existing rights-of- way or easements. B. M Street SE Re-Channelization (Para) Transportation Manager Para stated that in response to Vice-Chair Peloza's request, he reviewed the collision reports. Transportation Manager Para reported that there is no history of backing related collisions along the stretch of M Street SE between 8th Street NE and Auburn Way South Transportation Manager Para reviewed the background information leading to staff's proposal to eliminate the currently allowed on-street parking along M Street SE Transportation Manager Para identified that properties that would probably be most impacted by the elimination of on-street parking. Vice-Chair Peloza shared photographs that he took of M Street SE which indicated no vehicles parked on M Street SE. Page 6 of 9 Transportation Manager Para stated that, with the Committee's concurrence, staff will mail letters to the affected property owners. The Committee supports the proposal. Mayor Lewis spoke about the possibility of renaming M Street SE, I Street NE, and Harvey Road in the future, as the route is poised to become a major corridor. The Committee discussed the future of M Street. Mayor Lewis and the Committee requested that temporary no-parking signage be posted prior to re-striping the roadway Assistant Director/City Engineer Selle stated that there will also be traffic revision signage. The Committee and staff discussed removing the yellow paint on the curbs along M Street SE where it currently exists to avoid confusion. C. Cascade Water Alliance Agreement (Dowdy) Utilities Engineer Repp distributed copies of the current water agreement with Tacoma Water. Director Dowdy discussed the difference between the permanent water agreement and the finite water supply agreement with the Committee Reviewing the permanent agreement, Chairman Wagner asked how the peaking factor of 1 .33 was calculated Director Dowdy stated that the peaking factor is based on Cascade's contract with Tacoma Water. Utilities Engineer Repp stated that the credit can not be assigned, however the water can be purchased and then resold The Committee and Mayor Lewis discussed how price could be negotiated if the water were to be sold to another party. Chairman Wagner stated that the permanent agreement appears to be ready to move forward for action. The Committee concurred. Director Dowdy and Utilities Engineer Repp addressed questions, asked by the Committee, regarding the temporary agreement. Director Dowdy reviewed the terms of the agreements with the Committee. The Committee agreed that both agreements are ready to be brought back to the Committee and Council for action. D. Capital Project Status Report (Gaub) Page 7 of 9 Item 4 — C201 — M Street Underpass: Chairman Wagner asked when the review of phase 2 of the M Street project will be brought to Committee. Assistant City Engineer Gaub answered that the phase 2 review will be brought to the Committee in September with the BNSF Stampede Pass Line review and the phase 2 review was added to the Action Tracking Matrix as part of that item. Item 7 — CP1120 — Lea Hill Safe Routes to School Improvements: Assistant City Engineer Gaub reported that the work on 116th Avenue, in front of Rainier Middle School and next to Hazelwood Elementary will be completed prior to school starting. The intersection improvements on 124th and 312th will take until October to complete due to long lead signal components. Item 21 — CP1024 - AWS and M Street SE Intersection Improvements: Chairman Wagner asked if the completion of the underpass will cause staff to rethink the intersection design. Assistant City Engineer Gaub answered that staff does not expect the traffic route changes from M Street re-opening will change the plans for the intersection and the intersection improvements are more likely to be needed with the re-opening. Assistant City Engineer Gaub also noted that the intersection improvements are TIB grant funded with a specific scope and project limits and more work at the intersection would need to be an additional project. Chairman Wagner asked if Item H on the Action Tracking Matrix would be included in the M Street intersection improvements. Transportation Manager Para answered that Item H on the Action Tracking Matrix is separate from Project No. CP1024 and if it was decided that the eastbound connections between M Street SE and Auburn Way S via 17th Street should be closed, it would be a separate project. Item 33 — CP1224 — 2013 Local Street Reconstruction: Vice-Chair Peloza asked about the attitudes of residents on H Street NE Mayor Lewis stated that he has had no complaints and the residents are very pleased that the work is being completed Vice-Chair Peloza asked for an estimate of the cost to reconstruction just H Street NE E. Significant Infrastructure Projects by Others - Public Works Status Report (Gaub) Item 3 — King Country Wastewater — 17th Street SE, K Street SE to C Street Project Engineer Wickstrom — Trunk Sewer Repair: Vice-Chair Peloza asked about the cost of the project. Assistant City Engineer Gaub stated that she has not received cost information from King Page 8 of 9 County yet. Item 8 — WSDOT — SR18 Neely Bridge Improvements. Chairman Wagner asked about the success of the detour route. Assistant City Engineer Gaub and Assistant Director/City Engineer Selle both stated that there were no traffic problems in the City. F. Action Tracking Matrix (Dowdy) Item J — Street Lamp Installation 112th & 259th Streets: Vice-Chair Peloza notified staff that the lamp has not been installed yet. Vice-Chair Peloza made an inquiry about installing a traffic signal at A Street and 37th Street. Director Dowdy answered that the signal project is being added to the Transportation Improvement Program (TIP) at the upcoming Council Meeting. Assistant Director/City Engineer Selle noted that the project is being added to the TIP so grant applications may be made for the project. Vice-Chair Peloza informed staff that there are still problems with the chipseal on 105th Place/108th Avenue. Director Dowdy stated that what staff is learning is that intersections with heavy truck and /or bus traffic are not good candidates for double chipseal but the treatment works on hillsides road grades, in response to a question asked by Chairman Wagner. IV ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:03 p.m. Approved this 3rd day of September, 2013. Rich Wagner, Chairman J nnifer Cusmir, Public Works Department Secretary Page 9 of 9