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Public Works Committee
August 19, 2013 - 3:30 PM
' 1� Annex Conference Room 2
wnsHincron MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3.30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Wayne
Osborne were present. Also present during the meeting were: Mayor
Pete B Lewis, Public Works Director Dennis Dowdy, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer
Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager
Pablo Para, Senior Project Engineer Ryan Vondrak, Project Engineer
Robert Lee, Senior Project Engineer Jacob Sweeting, Street Systems
Engineer Jai Carter, Project Engineer Seth Wickstrom, Project
Engineer Kim Truong, and Public Works Secretary Jennifer Cusmir.
Members of the public in attendance included: Citizen Scot Pondelick.
B. Announcements
There were no announcements.
C Agenda Modifications
There were no agenda modifications.
II CONSENT AGENDA
A. Approval of Minutes
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve the Public Works Committee Meeting
minutes for date, August 5, 2013.
Motion carried 3-0.
B. Public Works Project No. C222A (Vondrak)
S 277th St Corridor Capacity & Non-motorized Trail Improvement
Project
Senior Project Engineer Vondrak reported that the City had received
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the federal grant funds for the project design, environmental permitting
and property acquisitions phases
Included in the scope of the project is the addition of two eastbound
through lanes, one west bound through lane, a Class I separated non-
motorized trail, street light improvements, storm drainage
improvements, streetscape improvements, Intelligent Transportation
System (ITS) improvements, intersection capacity and safety
improvements, and auxiliary turn lanes at Auburn Way North, D Street
NE, and the future I Street NE. Vondrak pointed out the locations of
the improvements on the project vicinity map.
Senior Project Engineer Vondrak identified the property owned by
RPG Inc., in response to questions asked by Chairman Wagner.
Assistant Director/City Engineer Selle reported that RPG, Inc. has
hired a consultant to begin preliminary design work and RPG, Inc. will
be participating in the construction costs, in the amount of $1 M, and
will also be dedicating properties for Right-of-Way, answering
questions asked by Chairman Wagner.
Assistant Director/City Engineer Selle explained that as part of the
project's scope, storm improvements will be made to collect the
drainage from the street, store the water in a pond for both storage
and treatment, in response to questions asked by Vice-Chair
Peloza. Selle continued, explaining that when RPG, Inc. develops
their site, they will have to address storm drainage according to the
City's storm standards for the site development. They will also have to
address any flood plain impacts they may have.
Senior Project Engineer Vondrak reviewed the property acquisition
and Right-of-Way dedications anticipated to be included in the project,
following questions asked by Member Osborne
Chairman Wagner asked if there will be coordination with RPG, Inc.
included in the consultant's scope of work. Senior Project Engineer
Vondrak stated that there will be coordination meetings with RPG Inc.
and the consultant that is addressed in the scope of work.
The Committee and staff discussed the RPG Inc. development
agreement and grant participation agreement with the City Mayor
Lewis asked that RPG, Inc. be asked to update the Public Works
Committee and the Planning and Community Development committee
on their latest plans for development.
Senior Project Engineer Vondrak answered questions asked by
Member Osborne regarding the budget for optional services.
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The Committee and staff discussed RPG's current proposed design
for their development project.
The Committee and staff discussed the possibility of shielding the
Trail Run community from dust from the farm land located in King
County to the north of S. 277th Street, but did not add it to the
consultant's scope of work.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council grant permission to enter
into Consultant Agreement No. AG-C-435 with Parametrix for
engineering services for Project No. C222A, The S 277th Street
Corridor Capacity & Non-motorized Trail Improvement Project.
Motion carried 3-0.
C. Public Works Project No. CP1202 (Lee)
Auburn Way South Flooding Imp — Phase II
Project Engineer Lee stated that the scope of the project includes
storm improvements on 17th Street SE from K Street SE to A Street
SE.
Lee reviewed the work that was completed in Phase 1 of the project
and explained that both phases are designed to relieve drainage that
is going to the north, in response to a question asked by Vice-Chair
Peloza.
The Committee and staff reviewed the project vicinity map.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council grant permission to enter
into Consultant Agreement No. AG-C-425 with KPG, Inc. for
engineering services for Project No. CP1202 Auburn Way South
Flooding Improvements - Phase 2.
Motion carried 3-0.
D. Public Works Project No CP1218 (Sweeting)
Permission to Enter into Consultant Agreement No. AG-C-430 with
CH2M Hill, Inc. for Engineering Services for Project No. CP1218,
Auburn Way South Improvements — Muckleshoot Plaza to Dogwood
Senior Project Engineer Sweeting stated that the agreement is for
engineering design and environmental documentation.
Chairman Wagner asked if the project will affect access to
fireworks. Transportation Manager Para stated that access to the
fireworks area will be maintained during the project construction and
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at the conclusion of the project, access to the fireworks area and
casino will be improved. Transportation Manager Para also stated that
travel through the corridor will also be greatly improved
Senior Project Engineer Sweeting named the individuals with the
Muckleshoot Indian Tribe with whom the City is coordinating on the
Auburn Way South projects, in response to a question asked by
Chairman Wagner.
Transportation Manager Para explained that the conceptual plans for
the corridor have been presented to and approved by the Tribal
Council, in response to an inquiry made by Chairman Wagner. As part
of the grant applications, the Tribe submitted letters of support for the
corridor projects.
Mayor Lewis asked that the project information be sent to the Tribal
Council Clerk.
The Committee and staff discussed the water system improvements
included in the project's scope following questions asked by Member
Osborne. Utilities Engineer Repp explained that master meters will be
installed at the casino in the future and the stubs, included in the
project's scope, will be serving the City's master meters.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council grant permission to enter
into Consultant Agreement No AG-C-430 with CH2M Hill, Inc. for
engineering services for Project No. CP1218, Auburn Way South
Improvements — Muckleshoot Plaza to Dogwood Street SE.
Motion carried 3-0.
E. Public Works Project No. CP1310 (Carter)
2013 Arterial & Collector Crack Seal
Director Dowdy introduced Street Systems Engineer Jai Carter to the
Committee Street Systems Engineer Carter will be taking over the
streets projects from Seth Wickstrom, who is now a Project
Engineer.
There were no questions from the Committee.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council grant permission to
award Contract No. 13-14 to Doolittle Construction Inc. on their low
bid of $54,870.00 for Project No. CP1310, 2013 Arterial and Collector
Crackseal Project.
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Motion carried 3-0.
F. Public Works Project No. CP1225 (Wickstrom)
West Valley Highway System Preservation Project
Project Engineer Wickstrom was present. There were no questions
from the Committee.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council grant permission to
award Contract No. 13-05 to ICON Materials on their low bid of
$924,114.00 for Project No CP1225, West Valley Highway System
Improvements.
Motion carried 3-0.
G. Public Works Project No. CP1201 (Wickstrom)
2012 Local Street Pavement Reconstruction Project
Project Engineer Wickstrom explained that it is more difficult to add
streets to awarded reconstruction projects because reconstruction
work requires more significant planning and design before
construction work can begin, in response to a question asked by
Chairman Wagner. Project Engineer Wickstrom noted that the
remaining funds are carried over to the next year's projects within the
Local Streets program.
Member Osborne asked about the restocking fee included in the final
pay estimate. Project Engineer Wickstrom stated a portion of the
project had to be revised due to a conflict with Century Link which
occurred after pipe had been ordered. Century Link paid for the cost
of the change order and the restocking fee.
Member Osborne asked if the old waterlines were filled following their
abandonment. Project Engineer Wickstrom stated that the old
waterlines were filled and capped
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council approve Final Pay
Estimate No. 8 to Contract No. 12-08 in the amount of $0.00 and
accept construction of Project No. CP1201 , 2012 Local Street
Pavement Reconstruction Project.
Motion carried 3-0.
III. DISCUSSION ITEMS
A. Public Works Project No. CP1122 (Truong)
30th Street NE Area Flooding Phase 1 Project - Design Update
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Project Engineer Truong stated that the project is at 60%
design Truong reviewed the project area and scope of the project
with the Committee using the project vicinity map
Chairman Wagner asked why staff prefers to keep the new storm line
within the City's Right-of-Way. Assistant Director/City Engineer Selle
answered that having the storm line in the Right-of-Way will free up
the vacant property where the current storm line is located which is
part of a property transfer being done by the City.
Vice-Chair Peloza asked if storm water from the airport will be
mitigated following the improvements Project Engineer Truong
answered that it will be.
Project Engineer Truong reported that the engineer's estimate for the
project is a little over $2M, in response to a question asked by
Chairman Wagner.
Project Engineer Truong discussed the modeling that is currently
being done for the additional phases of the project, following
questions asked by Chairman Wagner.
Chairman Wagner asked for additional information regarding capacity
during large storm events.
Member Osborne asked if any property needed to be acquired for the
project. Project Engineer Truong answered that there is no property
acquisition required, as the project will remain within existing rights-of-
way or easements.
B. M Street SE Re-Channelization (Para)
Transportation Manager Para stated that in response to Vice-Chair
Peloza's request, he reviewed the collision reports. Transportation
Manager Para reported that there is no history of backing related
collisions along the stretch of M Street SE between 8th Street NE and
Auburn Way South
Transportation Manager Para reviewed the background information
leading to staff's proposal to eliminate the currently allowed on-street
parking along M Street SE
Transportation Manager Para identified that properties that would
probably be most impacted by the elimination of on-street parking.
Vice-Chair Peloza shared photographs that he took of M Street SE
which indicated no vehicles parked on M Street SE.
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Transportation Manager Para stated that, with the Committee's
concurrence, staff will mail letters to the affected property owners. The
Committee supports the proposal.
Mayor Lewis spoke about the possibility of renaming M Street SE, I
Street NE, and Harvey Road in the future, as the route is poised to
become a major corridor. The Committee discussed the future of M
Street.
Mayor Lewis and the Committee requested that temporary no-parking
signage be posted prior to re-striping the roadway Assistant
Director/City Engineer Selle stated that there will also be traffic
revision signage.
The Committee and staff discussed removing the yellow paint on the
curbs along M Street SE where it currently exists to avoid confusion.
C. Cascade Water Alliance Agreement (Dowdy)
Utilities Engineer Repp distributed copies of the current water
agreement with Tacoma Water.
Director Dowdy discussed the difference between the permanent
water agreement and the finite water supply agreement with the
Committee
Reviewing the permanent agreement, Chairman Wagner asked how
the peaking factor of 1 .33 was calculated Director Dowdy stated that
the peaking factor is based on Cascade's contract with Tacoma
Water.
Utilities Engineer Repp stated that the credit can not be assigned,
however the water can be purchased and then resold The Committee
and Mayor Lewis discussed how price could be negotiated if the water
were to be sold to another party.
Chairman Wagner stated that the permanent agreement appears to
be ready to move forward for action. The Committee concurred.
Director Dowdy and Utilities Engineer Repp addressed questions,
asked by the Committee, regarding the temporary agreement.
Director Dowdy reviewed the terms of the agreements with the
Committee.
The Committee agreed that both agreements are ready to be brought
back to the Committee and Council for action.
D. Capital Project Status Report (Gaub)
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Item 4 — C201 — M Street Underpass: Chairman Wagner asked
when the review of phase 2 of the M Street project will be brought to
Committee. Assistant City Engineer Gaub answered that the phase 2
review will be brought to the Committee in September with the BNSF
Stampede Pass Line review and the phase 2 review was added to the
Action Tracking Matrix as part of that item.
Item 7 — CP1120 — Lea Hill Safe Routes to School
Improvements: Assistant City Engineer Gaub reported that the work
on 116th Avenue, in front of Rainier Middle School and next to
Hazelwood Elementary will be completed prior to school starting. The
intersection improvements on 124th and 312th will take until October
to complete due to long lead signal components.
Item 21 — CP1024 - AWS and M Street SE Intersection
Improvements: Chairman Wagner asked if the completion of the
underpass will cause staff to rethink the intersection design. Assistant
City Engineer Gaub answered that staff does not expect the traffic
route changes from M Street re-opening will change the plans for the
intersection and the intersection improvements are more likely to be
needed with the re-opening. Assistant City Engineer Gaub also noted
that the intersection improvements are TIB grant funded with a
specific scope and project limits and more work at the intersection
would need to be an additional project.
Chairman Wagner asked if Item H on the Action Tracking Matrix
would be included in the M Street intersection
improvements. Transportation Manager Para answered that Item H on
the Action Tracking Matrix is separate from Project No. CP1024 and if
it was decided that the eastbound connections between M Street SE
and Auburn Way S via 17th Street should be closed, it would be a
separate project.
Item 33 — CP1224 — 2013 Local Street Reconstruction: Vice-Chair
Peloza asked about the attitudes of residents on H Street NE Mayor
Lewis stated that he has had no complaints and the residents are very
pleased that the work is being completed
Vice-Chair Peloza asked for an estimate of the cost to reconstruction
just H Street NE
E. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
Item 3 — King Country Wastewater — 17th Street SE, K Street SE to C
Street Project Engineer Wickstrom — Trunk Sewer Repair: Vice-Chair
Peloza asked about the cost of the project. Assistant City Engineer
Gaub stated that she has not received cost information from King
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County yet.
Item 8 — WSDOT — SR18 Neely Bridge Improvements. Chairman
Wagner asked about the success of the detour route. Assistant City
Engineer Gaub and Assistant Director/City Engineer Selle both stated
that there were no traffic problems in the City.
F. Action Tracking Matrix (Dowdy)
Item J — Street Lamp Installation 112th & 259th Streets: Vice-Chair
Peloza notified staff that the lamp has not been installed yet.
Vice-Chair Peloza made an inquiry about installing a traffic signal at A
Street and 37th Street. Director Dowdy answered that the signal
project is being added to the Transportation Improvement Program
(TIP) at the upcoming Council Meeting.
Assistant Director/City Engineer Selle noted that the project is being
added to the TIP so grant applications may be made for the project.
Vice-Chair Peloza informed staff that there are still problems with the
chipseal on 105th Place/108th Avenue.
Director Dowdy stated that what staff is learning is that intersections
with heavy truck and /or bus traffic are not good candidates for double
chipseal but the treatment works on hillsides road grades, in response
to a question asked by Chairman Wagner.
IV ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 5:03 p.m.
Approved this 3rd day of September, 2013.
Rich Wagner, Chairman J nnifer Cusmir, Public Works Department Secretary
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