HomeMy WebLinkAbout09-09-2013 9-9-2013 Planning and Community
Fi
Development
AUBURN September 9, 2013 - 5:00 PM
WASHINGTON Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the second floor of One Main Professional
Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Planning and Community Development Committee Chair Nancy
Backus and Vice-Chair John Holman were present. Member Largo
Wales is excused. Also present were Mayor Pete Lewis; Planning
and Development Director Nancy Welch; Finance Director Shelley
Coleman, Parks, Arts and Recreation Director Daryl Faber; City
Attorney Dan Heid; Public Works Director Dennis Dowdy; Economic
Development Manager Doug Lein; Planning Services Manager
Elizabeth Chamberlain; Acting Project/Construction Manager Bill
Thomas; Senior Planner David Jones; and Planning Secretary Tina
Kriss.
Members of the audience present: Councilmember Bill
Peloza, Robert Whale of the Auburn Reporter, and Russ Campbell.
B. Announcements
C. Agenda Modifications
II CONSENT AGENDA
A. Minutes - August 26, 2013 (Welch)
Vice-Chair Holman moved and Chair Backus seconded to approve the
August 26, 2013 Planning and Community Development Committee
minutes as written.
Motion carried unanimously. 2-0
III. ACTION
A. Ordinance No. 6473 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No 6432, the 2013-2014 Biennial Budget
Ordinance, as amended by Ordinance No. 6456, Ordinance No. 6462,
Page 1 of 5
and Ordinance No. 6472, authorizing amendment to the City of
Auburn 2013-2014 Budget.
Finance Director Shelley Coleman provided the staff report for
Ordinance No. 6473. Ordinance No. 6473 is the fourth budget
amendment for the 2013-2014 biennium and amends the budget as
follows:
Lea Hill Park: A total of $155,000.00 in additional budget authority is
requested to enable installation of the restrooms and roadway
resurfacing for Lea Hill Park. Committee and staff discussed the
funding source and design work.
Auburn Community Center and Auburn Activity Center: Additional
budget authority in the amount of $80,240.00 for the Auburn
Community Center and $85,000.00 in additional budget authority for
the Auburn Activity Center is requested to find completed design
services from BLRB municipal construction fund (Fund #328)
Committe and staff discussed this project.
Airport Runway and Apron Rehabilitation: Additional budget authority
in the amount of $110,000.00 is requested to fund design work related
to rehabilitation and sea-coating of renway and apron areas at the
Auburn Airport. Funding for this phase of the project will include a
grant from the Federal Aviation Administration (90% or $100,000.00),
the Washington State Department of Transportation (5% or
$5,000.00), and the City Airport fund balance (5% or $5,000.00).
Committee and staff discussed the grant awards on this project.
Vice-Chair Holman moved and Chair Backus seconded to recommend
City Council adopt Ordinance No. 6473.
Motion carried unanimously 2-0
B. Ordinance No. 6480 (Faber)
Mayor Lewis reported that the Municipal Services
Committee discussed Ordinance No. 6480 and requested
changes. City Attorney Dan Heid reviewed the recommendations
proposed by the Municipal Services Committee. Ordinance No. 6480
creates a new Chapter 2.97 of the Auburn City Code, defining a
process for considering requests for placement of monuments,
memorials, and structures to be located in City parks and on City
property.
After reviewing the proposed changes, the Committee asked City
Attorney Heid to draft the Ordinance with the recommendations and
bring it back to the PCDC for review at the next meeting. City Attorney
Heid pointed out that Ordinance No. 6480 supersedes the earlier
Page 2 of 5
draft, Resolution No. 4984.
IV. DISCUSSION ITEMS
A. Annexation of City's Remaining Potential Annexation Areas (PAA)
(Chamberlain)
Planning Services Manager Elizabeth Chamberlain presented the staff
report. Committee and staff discussed the two island areas within the
King County portion of Auburn, known as Klump/Thomas and
Totem/Stuck Potential Annexation Areas (PAA), and one peninsula
area within the Pierce County portion of Auburn's PAA. Staff explained
the common ways property can be annexed into a city.
The Committee and staff reviewed the map showing the proposed
annexation areas and also reviewed the various public outreach
options. Vice-Chair Holman distributed a handout showing 2013
updates for annexations to the Revised Code of Washington (RCW
35A.14.295). The Committee emphasized that the public outreach
effort is critical and needs to be a significant effort.
The Committee recommended that staff begin to work through the
annexation process on these areas.
B Student/Rental Housing Notification (Chamberlain)
Planning Services Manager Elizabeth Chamberlain explained that on
September 3, 2013 City Council passed Ordinance No. 6477
establishing new regulations for rental housing. Staff is moving
forward with an implementation plan for the new student/rental
housing regulations.
As the City begins to implement the new regulations, staff has
updated the City's Rental Housing Business License forms and
website; mailing postcards to the southern portion of Lea Hill; issuing
a press release of the new program; and continuing to work with
Green River Community College to share information. Committee and
staff discussed the details of implementing the new program. Staff
distributed a copy of the post card that will be sent out to Lea Hill
residents and also provided at the City's Customer Service Center.
Chair Backus invited a member of the audience wishing to make
public comment forward:
Russ Campbell, 31606 126th Ave. SE, Auburn.
Mr. Campbell stated he is concerned that the wording on the postcard
being sent to the Lea Hill residents could be interpreted that four (4)
unrelated individuals are allow to rent, but if the property is owner-
occupied, two additional individuals may occupy the residence for a
Page 3 of 5
total of six (6) He also asked if the mailings will be sent to the owner
or tenant.
Committee and staff discussed the mailings to non owner-occupied
rentals. Staff clarified that the postcards will be sent to both the
property owner's address and property address of the rental.
Committee was supportive of staffs efforts and requested staff add
language to the City's website clarifying the number of individuals
allowed in an owner occupied residence. Staff stated the update will
be made before the website goes live on September 10, 2013.
C Visioning Work - Major Comprehensive Plan Update (Chamberlain)
Planning Services Manager Elizabeth Chamberlain briefed Committee
on the City's major comprehensive plan update effort. The City has
issued a Request for Qualifications (RFQ) for the visioning portion of
the update on August 13, 2013 A total of six submittals were
received by the September 3, 2013 deadline The next step is for a
review team to evaluate the submittals to select a consultant.
The Committee and staff discussed the visioning work and how it can
be incorporated into the proposed strategic plan. The anticipated
schedule for the consultant selection and visioning was also reviewed
and the Committee was supportive of the schedule
D Director's Report (Welch)
Planning and Development Director Nancy Welch distributed a
handout showing both Commercial and Single Family
Residential permits issued from January 1st through August 31 , 2013
and the commercial valuations.
The Planning and Development Department is also working on the
Comprehensive Plan Request For Qualifications selection, will be
attending a scheduled meeting with the Army Corps of Engineers on
the Mill Creek 5K Project; continuing to monitor on the FEMA
floodplain updates; and is providing staff support for the Airport project
review.
E. PCDC Status Matrix (Welch)
The Committee requested no changes or additions to the matrix.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 6:01
p.M.
Page 4 of 5
DATED this , day of
2013.
Cv1 OLC l��/
Nancy m ck - Chair
Tina Kriss Sec etary
Page 5 of 5