HomeMy WebLinkAbout10-14-2013 PLANNING & COMMUNITY DEVELOPMENT COMMITTEE AGENDA
Planning and Community Development
October 14, 2013 - 5:00 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Minutes - September 23, 2013* (Welch)
III.DISCUSSION ITEMS
A. Business License 201* (Hanson)
Continuation of overview of the City's Business License program.
B. Director's Report (Welch)
C. PCDC Status Matrix* (Welch)
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 15
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes - September 23, 2013
Date:
October 9, 2013
Department:
Planning and Development
Attachments:
Minutes - September 23, 2013
Budget Impact:
$0
Administrative Recommendation:
Planning and Community Development Committee to approve the September 23, 2013
Planning and Development Committee minutes as written.
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Backus Staff:Welch
Meeting Date:October 14, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 15
Planning and Community
Development
September 23, 2013 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:01 p.m. in Annex
Conference Room 2 located on the second floor of One Main Professional
Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Planning and Community Development Committee Chair Nancy
Backus, Vice-Chair John Holman and Member Largo Wells were
present. Also present were Planning and Development Director Nancy
Welch; Finance Director Shelley Coleman; Parks, Arts and Recreation
Director Daryl Faber; City Attorney Dan Heid; Economic Development
Manager Doug Lein; Planning Services Manager Elizabeth
Chamberlain; Environmental Services Protection Manager Chris
Andersen; Administration and Business Services Manager Darcie
Hanson; and Planning Secretary Tina Kriss.
Members of the audience present: Robert Whale of the Auburn
Reporter; Brett M. Jacobson of Plan A. Development LLC; John
Walker of Teutsch Partners; Thomas Souers; John Brekke;
Councilmember Partridge, Councilmember Peloza, and
Councilmember Osborne.
B. Announcements
Chair Nancy Backus opened the meeting for public comment:
John Brekke, PO Box 287, Medina, Washington.
Mr. Brekke expressed his concern that the current King County
Transfer and Waste Management Plan review underway is limited and
flawed. He believes King County is pushing for the same plan
provided earlier this year (adding three additional transfer stations,
including south King County) and stated that if King County rushes the
study without reviewing the available options the outcome may not
benefit the City of Auburn.
Mr. Brekke listed the alternatives not being included in the study, for
example, using private service providers; adding recycling, yard
waste, and emergency storage space by utilizing the King County
property adjacent to the Algona Transfer Station; using the Enumclaw
Page 1 of 5
CA.A Page 3 of 15
station since it is in close proximity to Algona; and using the Cedar
Hills Transfer Station as a regional direct haul destination.
Mr. Brekke emphasized that the King County Transfer and Waste
Management Plan being considered will extend to 2040, it is important
to conduct the study correctly.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - September 9, 2013 (Welch)
Vice-Chair Holman moved and Member Wales seconded to approve
the September 9, 2013 Planning and Community Development
Committee minutes as written.
Motion carried unanimously. 3-0
III. ACTION
A. Ordinance No. 6480 (Faber)
City Attorney Dan Heid distributed an updated Ordinance No. 6480.
The revised ordinance includes recommendations by the Municipal
Services Committee for consideration by the Planning and
Community Development Committee listed below:
· Page 2 of 8 - Include language that the documents are available
through the Auburn City Clerk and the Auburn Parks, Arts and
Recreation Department.
· Pages 4 and 8 of 8 - Change the word “City” to “City Council”.
The Committee concurred with the recommendations and requested
staff update the proposed ordinance and also requested that if the
ordinance is adopted by the City that staff add the application to the
online forms. The Committee also recommended adding language to
the application requesting any available drawings at the time an
application is submitted. City Attorney Heid confirmed he would add
the additional language to the application form.
Vice-Chair Holman moved and Member Wales seconded to
recommend City Council adopt Ordinance No. 6480 as amended.
Motion carried unanimously. 3-0
IV. DISCUSSION ITEMS
Page 2 of 5
CA.A Page 4 of 15
A. Theater Lease (Coleman)
Finance Director Shelley Coleman explained the Auburn Avenue
Theater financial information was first presented and discussed by the
Finance Committee and is being presented before the Planning and
Community Development Committee. Parks, Arts and Recreation
Director Daryl Faber provided a PowerPoint presentation to exhibit the
2012 revenue, expenses, and programming of the Auburn Avenue
Theater.
After discussion, the Committee asked staff to add the Auburn Avenue
Theater topic to the Planning and Community Development
Committee Matrix for future planning efforts.
B. Business Licensing 101 (Hanson)
Administrative and Business Services Manager Darcie Hanson
provided an overview of the City’s Business License
program. Staff discussed solicitor and home businesses license
requirements and asked if staff could provide outreach to City
residents so they understand they have an option to request proof of
an active solicitor's license from a solicitor.
Staff discussed the procedures taken if a business is operating
without a Business License. In response to the question asked from
Ms. Hanson, does the City want to allow a non-licensed business to
continue operation if they are actively pursuing a business license, the
Committee answered that it is the goal of the City to be "business
friendly" and they would prefer that a business be allowed to continue
operations as long as they are actively pursuing a City of Auburn
Business License. After discussing the benefits of having a City
Business License the Committee asked staff if they could provide a
list of benefits an owner receives by having a City Business License.
The Committee reviewed State Business Licenses requirements and
asked staff if they could provide an overlay comparing the State and
City Business Licenses when it is available.
C. City of Auburn Floodplain Management (Andersen)
Environmental Services Protection Manager Chris Andersen
presented the fifth and final staff briefing to the Committee regarding
floodplain management in the City.
Mr. Andersen explained that the principle objectives of floodplain
management activities in the City of Auburn is to protect human life,
health, and property by mitigating the level of flood risk to the people
who live and work in the City. Committee and staff discussed some of
these activities.
Page 3 of 5
CA.A Page 5 of 15
Mr. Andersen explained some of the key City of Auburn policies and
plans that address or affect floodplain management in the City.
D. Proposed Code Amendment to Chapter 3.94, Multifamily Property Tax
Exemption (Chamberlain)
Planning Services Manager Elizabeth Chamberlain reviewed the
proposed code amendment related to property tax exemption
program. The City received a request from the applicants developing
within the downtown catalyst blocks asking the City to lower the
minimum investment per unit in order for the project to perform from
$200,000.00 to $130,000.00.
Chair Backus invited audience members wishing to make a public
comment to the table:
Brett M. Jacobson of Plan A. Development LLC, 2711 West Valley
Hwy, N, #200, Auburn, Washington.
Mr. Jacobson asked the Committee to consider that the tax abatement
program allows the developer to build a better product that they might
otherwise be able to bring forward. Mr. Jacobson explained that when
Landmark developed property in the City of Lakewood using the
abatement program without a minimum investment, it allowed his
company to bring a better product to the marketplace. To the average
tenant at the Trek Apartment the exemption would be worth about
$1,000.00 per year.
John Walker of Teutsch Partners, 2001 Western Avenue, Suite 300,
Seattle, Washington.
Mr. Walker stated that Teutsch Partners would like to bring forward a
Seattle Urban type project for Auburn with quality finishes (i.e.,
amenity decks, roof decks, common space, and secure parking). He
stated the Auburn rents ($1.80 per square foot) are not as high as the
Seattle rents ($3.00 per square foot). Mr. Walker stated the
developers are collectively excited about the projects and realize that
in order to provide higher quality units without charging higher rents
they would need the tax exemption program through the City; it would
be critical in assisting the developer in accomplishing their goal within
downtown Auburn (along with the other incentives the City has
provided). Should the City lower the threshold minimum investment
Teutsch Partners would select the 8 year program.
After discussion, the Committee determined that they would like to
revise the current ordinance, updating the 8 year Multifamily Property
Tax Exemption within the DUC to a zero minimum dollar investment
Page 4 of 5
CA.A Page 6 of 15
requirement and look at a minimum unit threshold. The Committee
also asked staff to change the language in the ordinance requiring the
applicant to submit the application for a multifamily property tax
exemption prior to occupancy. The Committee asked staff to bring this
ordinance back as an action item at the next meeting.
Committee would like to have a minimum investment for the 12 year
exemption option and a unit threshold. For a future discussion, the
Committee asked that staff bring back a recommendation for a unit
threshold for outside the Downtown Urban Center (DUC) zone but
within the urban center.
E. Director's Report (Welch)
Planning and Development Director Nancy Welch reported the
Marijuana Cannabis item has been added to the PCDC Matrix. The
Comprehensive and Strategic Plan update, consultant selection
interviews will be concluded September 24, 2013.
F. PCDC Matrix (Welch)
The Committee has requested that staff add the Theatre Lease to the
PCDC Matrix.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 7:05
p.m.
DATED this ________________, day of ____________________ 2013.
_______________________________________
Nancy Backus - Chair
________________________________________
Tina Kriss - Planning Secretary
Page 5 of 5
CA.A Page 7 of 15
AGENDA BILL APPROVAL FORM
Agenda Subject:
Business License 201
Date:
October 9, 2013
Department:
Planning and Development
Attachments:
Memorandum
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached memorandum.
Reviewed by Council Committees:
Planning And Community Development Other: Planning
Councilmember:Backus Staff:Hanson
Meeting Date:October 14, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 8 of 15
MEMORANDUM
TO: Councilmember Nancy Backus, Chair, Planning and Community Development
Committee
Councilmember John Holman, Vice Chair, Planning and Community Development
Committee
Councilmember Largo Wales, Planning and Community Development Committee
CC: Mayor Lewis
Nancy Welch, AICP, Planning and Development Director
FROM: Darcie Hanson, Administrative and Business Services Manager
DATE: October 14, 2013
RE: Business Licensing 201
Background
At the September 23, 2013 Planning and Community Development Committee meeting staff
gave an overview of the current process for business licenses. Some policy questions were
resolved such as the practice of allowing a business to remain open during the business license
review process and clarifying some questions such as if a solicitor’s license is required for door
to door sales etc.
Discussion
During the discussion at that meeting, staff was asked to:
· Clarify the benefits of requiring business licenses
· Provide some outreach to citizens letting them know that they can ask for proof of a
solicitors license from someone coming to their door
· Provide an overlay of the State Business Licenses when it becomes available
Requiring a business license allows the City of Auburn to:
· Maintain a database tracking system with owner, co-owner and emergency contact
information in case of an emergency at the business
· Obtain information on important demographic information such as number of employees,
confirmation of UBI number etc.
· Verify that the business use is permitted in the zone in which the business is located
· Ensure that the business location is not violating Life and Safety codes which include
building, fire, electrical and other codes of the city relating to health, safety, and related
requirements for use and occupancy of buildings
DI.A Page 9 of 15
In response to the last two requests staff is currently:
· Researching the most cost efficient way to relay the message to citizens
· Continuing to work with State of Washington Department of Licensing and Revenue to
obtain an overlay of businesses licensed with the State of Washington
Some statistics:
· Currently there are approximately 3,500 active business licenses generating
$175,000.00 in revenue
· In 2013, year to date, we have issued 154 new business licenses (including 9 new
businesses at the Outlet Collection) – as of October 9, 2013
· In 2012 we issued 148 new business licenses for the entire year
· There are approximately 165 Business designated as Non-Profit in the City of Auburn
which include churches, schools, civic organizations, etc.
· There are approximately 360 rental housing business licenses
· There are currently 314 active home occupation business licenses
Business license renewal notices will be sent out to those approximately 3,500 active business
licensees in mid November for the 2014 renewal cycle. The licenses expire on December 31st
of each year.
DI.A Page 10 of 15
AGENDA BILL APPROVAL FORM
Agenda Subject:
PCDC Status Matrix
Date:
October 9, 2013
Department:
Planning and Development
Attachments:
PCDC Status Matrix
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Backus Staff:Welch
Meeting Date:October 14, 2013 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 11 of 15
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d to be complete in June,
20
1
3
.
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c
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d
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t
i
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n
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4
9
4
9
s
u
p
p
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r
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g an Amtrak stop in
Au
b
u
r
n
.
·
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Management Plan took
pl
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to PCDC with a final draft
pl
a
n
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4
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v
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4
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p
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t
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4
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6
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the remaining 6 pedestrian
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1
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3
and recommended
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a
p
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d
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ion of three kiosks.
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7
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u
b
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itional property acquisitions in
th
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v
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R
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Pr
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r
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e
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a
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addressing SRFB
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m
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t
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p
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ect –Staff working with the
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.
9
Fl
o
o
d
p
l
a
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p
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–
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3
c
h
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C
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p
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gram requirements and
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s
f
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t
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a
p
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roach to CRS participation.
DI
.
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e
1
3
o
f
1
5
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o
b
e
r
1
4
,
2
0
1
3
Page 3
To
p
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c
/
I
s
s
u
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Ne
x
t
o
n
P
C
D
St
a
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a
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c
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o
b
e
r
.
11
T
h
e
a
t
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a
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e
Ma
r
c
h
20
1
4
Fa
b
e
r
D
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u
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s
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o
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u
b
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a
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r
.
CO
M
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U
N
I
T
Y
S
E
R
V
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C
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D
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V
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S
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O
N
12
Bu
i
l
d
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n
g
C
o
m
m
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n
i
t
y
TB
D
Hu
r
s
h
PC
D
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q
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t
u
r
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m
e
e
t
i
n
g
;
b
r
i
e
f
i
n
g
to be scheduled.
13
H
u
m
a
n
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e
r
v
i
c
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s
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t
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r
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q
u
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s
t
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d
.
14
Un
i
f
y
c
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m
u
n
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t
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s
t
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u
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.
BO
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,
C
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&
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A
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15
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9
F
a
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On
1
1
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6
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1
2
t
h
e
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s
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o
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p
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v
i
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d
a
p
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s
e
n
t
a
tion updating PCDC of
th
e
i
r
2
0
1
2
p
l
a
n
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n
d
a
c
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t
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s
.
O
n
1
2
/
9
/
1
3
t
h
e
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r
t
s Commission will update
PC
D
C
w
i
t
h
t
h
e
2
0
1
3
p
l
a
n
s
a
n
d
a
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t
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v
i
t
i
e
s
.
16
H
u
m
a
n
S
e
r
v
i
c
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s
C
o
m
m
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e
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o
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m
b
e
r
1
2
H
u
r
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h
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e
H
u
m
a
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e
p
r
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e
d
a
p
l
a
n
s
a
n
d
a
ctivities update before
PC
D
C
o
n
9
/
2
4
/
1
2
.
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h
e
H
u
m
a
n
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e
r
v
i
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s
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s
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heduled to present a
20
1
3
u
p
d
a
t
e
o
n
1
1
/
1
2
/
1
3
.
17
H
e
a
r
i
n
g
E
x
a
m
i
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e
r
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o
v
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m
b
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r
1
2
D
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a
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o
p
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s
e
n
t
a
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a
n
n
u
a
l
briefing on 11/26/12.
Th
e
n
e
x
t
b
r
i
e
f
i
n
g
i
s
s
c
h
e
d
u
l
e
d
f
o
r
1
1
/
1
2
/
1
3
.
18
P
a
r
k
s
&
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
J
u
l
y
2
0
1
4
F
a
b
e
r
An
n
u
a
l
u
p
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a
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c
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d
7
/
2
2
/
1
3
w
i
t
h
P
C
D
C
;
t
h
e
n
e
x
t
update will take place
7/
2
0
1
4
.
19
P
l
a
n
n
i
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g
C
o
m
m
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4
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a
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a
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o
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m
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s with Planning
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2/2014.
20
T
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,
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d
o
n
5
/
2
8
/
1
3
w
i
t
h
P
CD
C
.
21
U
r
b
a
n
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B
o
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c
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o
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w
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.
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.
C
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e
1
4
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1
5
Oc
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b
e
r
1
4
,
2
0
1
3
Page 4
To
p
i
c
/
I
s
s
u
e
Ne
x
t
o
n
P
C
D
St
a
f
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(
L
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22
C
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m
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P
l
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d
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20
1
3
–
2
0
1
4
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u
b
u
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n
s
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.
M
a
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r update of the
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f
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.
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w of the Request of
Qu
a
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a
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o
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k
p
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a
c
e
o
n
9
/
1
0
/
1
3
,
w
i
th interviews held on 9/23/13
an
d
9
/
2
4
/
1
3
.
T
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c
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s
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.
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.
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.
23
W
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d
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p
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a
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the City updates its
co
m
p
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s
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p
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a
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.
24
Tr
a
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p
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p
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Council in 2009.
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with the Comprehensive
Pl
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.
25
Tr
a
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p
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m
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(
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20
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mprovement Program
(T
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b
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26
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sive plan update
pr
o
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e
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.
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2
0
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8
C
a
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a
c
i
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s
P
l
a
n
a
p
p
roved by the City Council
12
/
1
7
/
1
2
.
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t
a
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f
w
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b
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P
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a
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Commission on 10/22/13 with
th
e
2
0
1
4
–
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0
1
9
C
o
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27
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