HomeMy WebLinkAbout10-21-2013 PUBLIC WORKS COMMITTEE AGENDA PACKET (2)
Public Works Committee
October 21, 2013 - 3:30 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Approval of Minutes*
B. Public Works Projct No. C0915* (Lee)
Approve Final Pay Estimate No. 8 to Contract No. 12-04 in the Amount of $0.00
and Accept Construction of Project No. CP0915, Well 1 Transmission Main
III.RESOLUTIONS
A. Resolution No. 4996* (Elwell)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor to Execute a Payback Agreement Between the City of Auburn and SFGVI
Properties LLC for Developer's Sanitary Sewer Extension
B. Resolution No. 4998* (Bailey)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor and City Clerk to Execute a Contract Between the City of Auburn and the
City of Algona for Decant Facilities Usage and Street Sweeping Services
IV.DISCUSSION ITEMS
A. Ordinance No. 6474* (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, Amending
Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as Amended by
Ordinance No. 6456 Ordinance No. 6462, Ordinance No. 6472, Ordinance No.
6473, Ordinance No. 6481, and Authorizing Amendment to the City of
Auburn 2013-2014 Budget as Set Forth in Schedule “A” and Schedule “B”
B. August 2013 Financial Report* (Coleman)
August 2013 Financial Report
C. Online Project Management Software Options (Sweeting)
D. Resolution No. 4995* (Bailey)
A Resolution of the City Council of the City of Auburn, Washington, Declaring
Certain Items of Property as Surplus and Authorizing Their Disposal
Page 1 of 172
E. Fulmer Well-Field Feasibility Study Update (Repp)
F. Comprehensive Water Plan* (Fenhaus)
G. Comprehensive Stormwater Drainage Plan* (Carlaw)
H. Comprehensive Sewer Plan* (Elwell)
I. Capital Project Status Report* (Sweeting)
J. Significant Infrastructure Projects by Others - Public Works Status Report*
(Gaub)
K. Action Tracking Matrix* (Dowdy)
V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Approval of Minutes
Date:
October 14, 2013
Department:
Public Works
Attachments:
October 7, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to approve the minutes of the October 7, 2013 Public Works
Committee meeting.
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:October 21, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 172
Public Works Committee
October 7, 2013 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne
were present. Also present during the meeting were: Mayor Pete B.
Lewis, Planning and Community Development Committee Chairman
Nancy Backus, Vice-Chair John Holman, Committee Member Largo
Wales, Council Member John Partridge, Public Works Director Dennis
Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City
Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Transportation
Manager Pablo Para, Maintenance and Operations Manager Randy
Bailey, Engineering Aide Amber Mund, Traffic Engineer James Webb,
Street Systems Engineer Jai Carter, Storm Drainage Engineer Tim
Carlaw, Senior Project Engineer Jacob Sweeting, Senior Project
Engineer Ryan Vondrak, Project Engineer Robert Lee, Planning
Manager Elizabeth Chamberlain, Principal Planner Jeff Dixon,
Planning Director Nancy Welch, Finance Director Shelley Coleman,
City Attorney Dan Heid, Government Relations Manager Carolyn
Robertson, Economic Development Manager Doug Lien, and Public
Works Secretary Jennifer Cusmir.
Members of the public in attendance included: Yolanda Trout, Adam
Knoll representing MultiCare, John Manavian and Tamara Thompson
representing the Robertson Properties Group/Auburn Properties, LLC.
B. Announcements
1. Joint Meeting Announcement
A Joint Meeting of the Public Works and Planning and Community
Development Committees is to begin at 4:00 p.m. and will end at
the conclusion of Discussion Item A.
A joint meeting of the Public Works Committee and Planning and
Community Development Committees is to begin at
approximately 4:00 p.m. and will end at the conclusion of
Discussion Item A.
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C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve the Public Works Committee Meeting
minutes for date, November 16, 2013.
Motion carried 3-0.
B. Right-of-Way Use Permit No. 13-29 (Mund)
Auburn Parks, Arts and Recreation Veterans Day Parade
Member Osborne asked if construction on Park Avenue will be
complete by the date of the parade. Mayor Lewis answered that Park
Avenue will be open.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve Right-of-Way Use Permit No. 13-29 for
the Auburn Parks, Arts and Recreation Veterans’ Day Parade.
Motion carried 3-0.
C. Right-of-Way Use Permit No. 13-30 (Mund)
Auburn Parks, Arts and Recreation Santa Parade
There were no questions from the Committee.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve Right-of-Way Use Permit No. 13-30 for
the Auburn Parks, Arts and Recreation Santa Parade.
Motion carried 3-0.
D. Right-of-Way Use Permit No. 13-31 (Mund)
Auburn Parks, Arts and Recreation Halloween Harvest Festival
There were no questions from the Committee.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve Right-of-Way Use Permit No. 13-31 for
the Auburn Parks, Arts and Recreation Halloween Harvest Festival.
Motion carried 3-0.
E. Right-of-Way Use Permit No. 13-33 (Mund)
MultiCare Health System - Installation of Two 4” Conduits Crossing
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1st St NE
Vice-Chair Peloza asked if the 5-year term for the permit was a
standard length of time. Engineering Aide Mund answered that the
longest term for which a Right-of-Way Use Permit may be issued is 5
years, unless the permit goes to the full City Council for approval.
Engineering Aide Mund explained that the applicant is installing two 4”
conduits and they are still working on their engineering and
construction plans for completing the work, so staff does not have the
exact project details at this time, in response to a question asked by
Vice-Chair Peloza.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve Right-of-Way Use Permit No. 13-33 for
installation of Two 4” Conduits Crossing 1st St NE by MultiCare
Health Systems.
Motion carried 3-0.
F. Annual On-Call Survey Agreement Amendment (Gaub)
Annual On-Call Professional Service Agreement for Survey Services
(AG-C-358)
Chairman Wagner asked if the City completes any survey work or if
survey work is all contracted out. Assistant City Engineer Gaub
answered that City staff does the majority of surveying related work
and the contract is used when City staff has more work to do than
they are able to complete in-house.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council an amendment to the
Annual On-Call Professional Service Agreement for Survey Services
(AG-C-358) for 2013.
Motion carried 3-0.
G. Public Works Project No. C524A (Lee)
SCADA System Improvements
Project Engineer Lee reported that there are currently 30 out of 36
sites converted over to the new SCADA system. Chairman Wagner
asked if there are problems with the remaining 6 sites. Lee answered
that there are no problems, they are just not yet converted.
Vice-Chair Peloza asked why there were so many change orders for
the project. Project Engineer Lee explained that the work is being
completed under a technology service agreement and there have
been issues and existing field conditions that were unknown in the
beginning, or that have come up as the project has moved Page 3 of 13
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forward. Those issues have been addressed but were not anticipated
in the original scope of work. Many of the issues were various things
that needed to be done in order to connect the City’s system to the
SCADA system, such as utility equipment upgrades. Staff was also
working on opportunities to maximize the use of current facilities.
Chairman Wagner spoke about the possibility of reviewing the
process of design/build projects and asked staff to try and provide the
Committee with more information regarding the number of expected
change orders for future design/build projects.
Member Osborne asked about the affect of the change orders on the
project budget. Project Engineer Lee stated that previous change
orders, 1 through 16, each contained one item and change orders 17
and 18 include multiple changes. Lee explained that change order 17
is for modifications to an existing utility system in response to the
SCADA updates, where the City is enhancing performance. Change
order 18 adds sites that were not on the original project scope but
were funded within the utility project budgets separate from the
SCADA project.
Member Osborne noted that in February 2011 the project’s estimated
cost was $4.6M and the current estimated cost is $5.8M and asked for
a break down of the costs of the items on the change orders.
Project Engineer Lee stated that on change order 17, a magnetic flow
meter, is being added at the Green River Pump Station, which is a site
improvement that allows the City to measure the flow at the pump
station. The second item includes three upgrades at three separate
sites. Project Engineer Lee pointed out that the change orders
address changes to the actual sites and not the SCADA system. Lee
said that some of the upgrades to sites were anticipated by staff and
others were not.
Project Engineer Lee answered questions asked by Vice-Chair Peloza
regarding upgrades to the facilities’ lock and security systems, which
were included in the SCADA project.
Utilities Engineer Repp explained that the funds for the change orders,
number 17 and 18 in particular, are coming from existing projects that
had SCADA monies already budgeted into the project costs. The
funds budgeted for the individual utilities projects for SCADA
upgrades are now being transferred to the SCADA Systems Update
project as the preferred technical option to implement the needed
improvements.
Utilities Engineer Repp clarified that approximately a third of the
increase of the project’s cost is being transferred from existing
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projects, in response to a question asked by Chairman Wagner.
Mayor Lewis stated that while constructing the SCADA system, staff
realized there were other advantages to including other parts of the
existing system to improve the entire system, which staff did not
understand at the project’s start. Mayor Lewis stated that the current
project contract has provided the freedom to modernize the system as
the project is completed.
Mayor Lewis requested staff present a review of all of the project
accomplishments and lessons learned during completion of the
project at a Committee meeting.
Director Dowdy spoke about the value gained by the project. Director
Dowdy recommended the Public Works Committee and staff visit the
Maintenance and Operations offices to see the system’s new
capabilities.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council approve Change Order
No. 17 in the amount of $107,595.07 to Contract No. AG-C 401 for
Work on Project No. C524A, SCADA System Improvements.
Motion carried 3-0.
H. Public Works Project No. C524A (Lee)
SCADA System Improvements
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council approve Change Order
No. 18 in the Amount of $243,747.42 to Contract No. AG-C 401 for
Work on Project No. C524A, SCADA System Improvements.
Motion carried 3-0.
III. DISCUSSION ITEMS
A. Robertson Properties Group/Auburn Properties LLC Status Report -
Starting at 4:00 p.m. (Dixon / Thompson / Manavian)
Robertson Properties Group/Auburn Properties LLC Status Report on
the Auburn Gateway Project to Members of the Public Works and
Planning & Community Development Committees as Part of a Joint
Meeting
The joint meeting of the Public Works and Planning and Community
Development Committees commenced at 4:13 p.m.
John Manavian and Tamara Thompson, representing Robertson
Properties Group/Auburn Properties LLC (RPG), were present to
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provide a status update of the Auburn Gateway Project
(redevelopment of the Valley 6 Drive-In).
Mr. Manavian provided the Committee with a brief background
summary of the project and spoke about RPG’s pre-leasing
activities.
Vice-Chair Peloza asked for more details regarding storm water
management and critical area mitigation. Mr. Manavian, referencing
the Exhibit B site plan, identified the portion of the site located in the
flood plain and spoke about the process of removing the property from
the flood plain. There is also a storm detention area near the NE
portion of the site that, RPG’s engineers are working on and will
become part of a stream relocation and bicycle/pedestrian trail
area. Wetland areas have also been identified with associated
buffers. Mr. Manavian noted that the project’s master plan is still being
further refined.
Mr. Manavian stated that RPG is very satisfied with the work that staff
has done acquiring funds for the design and permitting of S 277th
Street project and said that RPG has entered into a participation
agreement for grants for the construction of the project, in response to
a question asked by Chairman Wagner.
Ms. Thompson stated that RPG has had an on-site meeting with the
WA State Department of Fish and Wildlife to determine the
classification of the different streams that are in and around the
development site, in response to a question asked by Vice-Chair
Peloza. Ms. Thompson said that RPG has been able to address the
site according to how the streams will be classified. Mr. Manavian and
Ms. Thompson spoke about relocation of one of the streams on the
property.
Mr. Manavian answered questions asked by Chairman Wagner
regarding the flood plain mapping in the area.
Mr. Manavian, the Committees and Mayor Lewis discussed the type of
retail tenants that RPG is trying to bring to the area.
Mr. Manavian described what type of housing may be included in the
project, in response to a question asked by Chairman Wagner. He
noted that since housing is required to be located above other uses,
identification of the other uses must come first. Planning and
Development Committee Chair Backus answering a question asked
by Chairman Wagner stated that there are specific mixed-use design
guidelines similar to those for the downtown area. Principle Planner
Dixon confirmed that there are specific architectural and site design
guidelines that apply for the project area.
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The Committees and Mr. Manavian continued discussion of the type
of retail tenants that may considering the project location, in response
to a question asked by Planning and Community Development
Committee Member Wales.
Chairman Wagner asked if RGP is concerned with any of the airport
flight plans. Mr. Manavian answered that flight plans and/or air traffic
are not anticipated to be an issue. Chairman Wagner noted that the
Airport Master Plan is in the process of being updated.
Vice-Chair Peloza asked about the project schedule. Mr. Manavian
responded that the project is approximately 2-3 years away in terms of
any tenants and the brokers have told him that the timeline partially
depends on improvement of the economy. Planning and Community
Development Committee Chair Backus asked if there are any other
factors that would influence a retailer’s decision to expand to the
area. Mr. Manavian answered that the primary factors are the
economy and demographics of the proximity of population density.
Planning and Community Development Committee Vice-Chair Holman
commented of the favorability of the demographic report provided by
RPG as part of their pre-leasing market research.
Mr. Manavian noted that the executed development agreement
provides for twice annual status reporting to the city and requested
that the next update be postponed until July 2014. The Committees
granted the request.
Planning and Community Development Committee Backus asked for
three talking points for the project that City Councilmembers could
share with citizens. Mr. Manavian responded that the emphases of the
project is the fact that it is mixed-use project with a deliberate, well
thought out master plan with a strong tenant mix. RGP is also working
very hard to work through all of the very complicated infrastructure
needs in the project area.
The joint meeting concluded at 4:44 p.m.
B. Ordinance No. 6482 (Chamberlain)
An Ordinance of the City Council of the City of Auburn, Washington,
Amending Sections 3.60.036, 3.94.040 and 3.94.060 of the City of
Auburn Code Relating to Tax Exemptions
Discussion Item B was discussed prior to Discussion Item A.
Planning Manager Chamberlain provided the Committee with
background information regarding Ordinance No. 6482.
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Chamberlain explained that the City has received two requests to
amend the City’s Multifamily Property Tax Exemption. The applicants
are Landmark Development who is proposing a 5 story, 126 unit
mixed-use housing project and Teutsch Partners LLC who is
proposing a market rate project that could be either senior housing or
apartments and the City has been working with on a purchase and
sale agreement for the two southern blocks that the City owns within
the Downtown Catalyst Area. Both development companies requested
that the City review the minimum unit per unit investment that is
included in the Multifamily Property Tax Exemption, which is currently
$200,000.00 per unit.
The Multifamily Property Tax Exemption has been in place since
2003, but no developer has taken advantage of the program since its
adoption.
The two developers have both requested a $130,000.00 per unit
investment. Planning Manager Chamberlain stated that this
investment will allow them to do a Seattle market type product even
though the City of Auburn does not get Seattle market renting
prices. Chamberlain reported that staff has review the Multifamily
Property Tax Exemptions in other jurisdictions, Olympia, Kent, Seattle,
and Federal Way, and none have a minimal investment. During
discussion, the Planning and Community Development Department
recommended not having a minimum investment for the City’s catalyst
area.
Planning Manager Chamberlain stated that the Planning and
Community Development Committee was supportive of modifying the
code language to not have a minimum investment value per unit for
an entire market rate project but the project must have a minimum of
50 units. The Committee recommended that the minimum investment
value per unit be $130,000.00 for a combination market
rate/affordable housing project. Staff also proposes to amend when
the application for the Multifamily Property Tax Exemption is required
to be submitted and change the submittal prior to certificate of
occupancy.
Vice-Chair Peloza stated that his primary reason for supporting the
proposed Ordinance is that the developers will maintain a high level of
finish and amenity.
The Public Works Committee decided to make the motion to move the
Ordinance forward to City Council.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council introduce and adopt
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Ordinance No. 6482.
Motion carried 3-0.
C. Resolution No. 4999 (Chamberlain)
A Resolution of the City Council of the City of Auburn, Washington,
Amending Resolution No. 4920 Related to Temporary Reduction of
Certain Fees by Changing the Eligibility Date
Discussion Item C was discussed prior to Discussion Item A.
The Public Works Committee decided to make the motion to move the
Resolution forward to City Council.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4999.
Motion carried 3-0.
D. Recent Storm Event (Repp/Carlaw)
Discussion Item D was discussed prior to Discussion Item A.
Utilities Engineer Repp and Storm Drainage Engineer Carlaw
distributed handouts that document rainfall to the Committee.
Utilities Engineer Repp reported that the cumulative rainfall
September 28th through October 1st was approximately 3.5” which
translates into a 12-year storm event and was not a rare event.
Utilities Engineer Repp explained how rainfall probabilities are
calculated, following a question asked by Chairman Wagner.
Utilities Engineer Repp noted that some of the storm issues in the
month of September have been submerged roadways and the largest
roadway issue was on 37th Street, which staff believes is attributable
to construction socks that were left during the chipsealing work which
was in process at that time. Repp stated that although there were
some nuisances, the storm system is performing well.
Using an aerial map, the Committee and staff discussed a storm
drainage problem on the West Hill that was reported to the City by a
citizen.
Utilities Engineer Repp explained that staff will begin developing a
long term plan for the storm drainage systems in both the West Hill
and Lea Hill areas as part of the Storm Drainage Comprehensive Plan
update. Repp stated that Storm Drainage Engineer Carlaw and the
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consultant have developed a scope of work for the plan update and
staff hopes to bring it to the next Committee meeting for review.
E. Review of Chipseal and Striping Feedback from Community (Para)
Member Osborne spoke about two problems citizens reported to him
regarding chipseal treatment becoming too sticky and paint used for
striping being very thick and spraying up along the side of a vehicle
when the driver crossed over the stripe.
Chairman Wagner asked if the county is using a thicker paint for
striping than they have in the past. Transportation Manager Para
answered that Pierce County does use a different type of paint than
King County, but the paint is not so thick that it would produce the
types of results on vehicles that Member Osborne had described.
Director Dowdy spoke about the problems with the chipseal
treatment. Director Dowdy stated that staff believes in some locations
there was a little too much oil used in the treatment during days with
lower temperatures and the treatment did not cure properly.
Transportation Manager Para reported that Pierce County has almost
completed all of the striping citywide and there have only been a few
comments from drivers. Chairman Wagner asked how the striping is
protected while it dries. Para stated that the county uses trucks with
message boards to alert drivers to the wet paint, pilot cars, and place
cones on the fresh paint. The cones are in place until the paint dries,
which takes minutes, depending on the temperature. Transportation
Manager Para stated that the paint should not be so thick as to splash
up on cars, but may be tracked on tires.
Chairman Wagner asked if there are any issues striping on the double
chipseal treatments. Transportation Manager Para stated that any
time new pavement is striped, some of the paint is absorbed by the
asphalt and the roadway needs two coats of paint. Para noted that the
specifications for the contract with the county include two paint
passes.
Assistant Director/City Engineer Selle stated that staff will be changing
the specifications for chipseal treatments to better control the amount
and type of emulsion used and the locations where chipseal
treatments are applied, in response to a question asked by Chairman
Wagner.
Transportation Manager Para, answering a question asked by
Chairman Wagner, said that there will be no local roads being treated
with double chipseal in 2014, but the arterial streets have yet to be
selected for their program.
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Director Dowdy spoke about chipseal treatments that are being used
throughout the state and full road recovery techniques.
F. Capital Project Status Report (Gaub)
Item 3 – C201A – M Street Underpass: Assistant City Engineer Gaub
confirmed that the costs for King County did go down slightly because
King County’s agreement was to pay their actual costs, following a
question asked by Vice-Chair Peloza.
Item 7 – CP1120 – Lea Hill Safe Routes to School
Improvements: Assistant City Engineer Gaub stated that the work on
116th Avenue SE is complete, on 124th Avenue SE the sidewalk is in
place, but there are a couple of pieces that are not complete because
the contractor is waiting for Puget Sound Energy (PSE) to relocate
two poles, and the signal equipment will not arrive until later in the
month. Chairman Wagner asked if the project will still be finished in
October. Assistant City Engineer Gaub said that it will likely be
completed in October.
Item 12 - EM1302 – Hidden Valley Vista Emergency Storm
Repair: Assistant City Engineer Gaub reported that work started last
week, materials have been moved in and welding on the pipe has
been started. The pipe should start being run over the hillside this
week.
Vice-Chair Peloza asked about the height of the pipe from the
ground. Assistant City Engineer Gaub stated the pipe will be on the
ground with anchors every 100 feet holding the pipe in place.
Staff answered questions asked by Member Osborne regarding the
location where the pipe discharges into the river.
Member Osborne asked if the project in within budget. Assistant City
Engineer Gaub answered that it is.
Item 33 – Lakeland Hills Reservoir Improvement: Vice-Chair Peloza
asked about the construction start time. Assistant City Engineer Gaub
explained that the reservoir, Reservoir 5, need to be taken offline to
complete the work that needs to be done. Staff has decided not to
take the reservoir offline during at highest peak time, Summer 2014,
so the construction will begin in Fall 2014.
Item 36 – CP1224 – 2013 Local Street Reconstruction: Assistant City
Engineer Gaub explained that staff is working on incorporating
reconstructing all the sidewalk into the project and discussing the
property tie-ins with the property owners, in response to a question
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asked by Vice-Chair Peloza. Chairman Wagner asked if the City has
to pay the contractor for remobilization. Assistant City Engineer Gaub
answered, not at this time. Assistant Director/City Engineer Selle
noted the affect of the whether on the project schedule.
Assistant City Engineer Gaub answered a question asked by Vice-
Chair Peloza and Member Osborne about the relocation of the utility
poles.
Chairman Wagner asked about 5th Street. Assistant City Engineer
Gaub stated that 5th Street has only a short portion of reconstruction
and the remainder of the roadway is an overlay and will review the
status of pavement work.
Vice-Chair Peloza asked about the status of 23rd Street SE. Assistant
City Engineer Gaub answered that 23rd Street is nearly
complete. Vice-Chair Peloza asked if there is an issue with the
curbing. Assistant City Engineer Gaub stated that curbs are not being
replaced unless needed to address grade issues, there is some
curbing that is being replaced on 23rd Street SE, but not all of
it. Director Dowdy said existing damaged curb would not be replaced
if the curb is still functional.
G. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
Item 2 – 15the Street NW Gas Line: This item will be removed from
the next report because the project is complete.
H. Action Tracking Matrix (Dowdy)
Item A – Completed Capital Improvement Projects Map update:
Engineer Gaub reported that the update for October has been
completed.
Item B – Fulmer Well-Field Feasibility Study Updates: Engineer Repp
confirmed that the item will be discussed at the next Public Works
Committee Meeting, following an inquiry from Chairman Wagner. Item
H, Speed Cushion Design Standards will also be discussed.
Item J – Transportation Impact Fee Structure Analyses: The
Committee and staff discussed what information will be included in the
analyses.
Item L – 105th Place SE Pavement Issue: Assistant Director/City
Engineer Selle stated that the solution to the issue is to grind out the
area and apply a traditional overlay, in response to a question asked
by Vice-Chair Peloza. Assistant Director/City Engineer Selle stated
that it is uncertain if the work will be completed in 2013. Vice-Chair
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Peloza asked that the estimated completion date be changed to
TBD. Chairman Wagner asked that “will consider overlay instead of
chipseal in certain turn areas” be added to the status.
Member Osborne asked for a cost comparison of different pavement
treatments.
IV. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 5:16 p.m.
Approved this 21st day of October, 2013.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Projct No. C0915
Date:
October 14, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council approve Final Pay Estimate No. 8 to
Contract No. 12-04 in the amount of $0.00 and accept construction of Project No. CP0915,
Well 1 Transmission Main.
Background Summary:
This project constructed a water transmission line from the Well 1 site to the Howard Road
Corrosion Control Treatment Facility (CCTF) and constructed a replacement storm drainage
mainline on M Street SE, consisting of the following:
l Water main improvements consisted of 4,451 linear feet of new 16-inch main on M
Street SE from the Well 1 site to the Howard Road CCTF along the route depicted on
the attached vicinity map.
l Storm drainage improvements consisted of upgrading 2,433 linear feet of existing 12-
inch main to new 18-inch main along M Street SE from 8th Street SE to Auburn Way
South and addressed street drainage needs along the route.
A project budget contingency of $27,764.00 remains in the 430 Water Utility Fund. A project
budget contingency of $128,471.00 remains in the 432 Storm Drainage Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Lee
Meeting Date:October 21, 2013 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 17 of 172
Project No: CP0915Project Title:
Project Manager: Robert Lee
Initiation/Consultant Agreement
Initiation Date: _10/05/2009___ Permision to Advertise
Advertisement Date: _8/20/2012_ Contract Award
Award Date: _11/20/2012_ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20122013 Future Years Total
430 Fund - Water14,04600014,046
430 Fund - Water (PWTFL)0231,0231,157,68601,388,709
432 Fund - Storm Utility01,899760,0050761,904
Total14,046232,9221,917,69102,164,659
Activity Prior Years20122013Future Years Total
Design Engineering - City Costs5,42520,5840026,009
BUDGET STATUS SHEET
Well 1 Transmission Line
Date: October 14, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Design Engineering - Consultant Costs8,621193,52300202,144
Construction Contract Bid001,576,36901,576,369
Line Item Changes00103,0870103,087
Construction Engineering - City Costs018,81582,0000100,815
Total14,046232,9221,761,45602,008,424
Prior Years20122013Future Years Total
*430 Funds Budgeted ( )(14,046)(231,023)(1,157,686)0(1,402,755)
430 Funds Needed14,046231,0231,129,92201,374,991
*430 Fund Project Contingency ( )(0)0(27,764)0(27,764)
430 Funds Required 00000
Prior Years20122013Future Years Total
*432 Funds Budgeted ( )0 (1,899)(760,005)0(761,904)
432 Funds Needed01,899631,5340633,432
*432 Fund Project Contingency ( )00(128,471)0(128,471)
432 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
432 Storm Budget Status
430 Water Budget Status
H:\PROJ\CP0915-Well 1 Transmission Line\Budget\CP0915 Trans-BudgetStatusSheet.xls1 of 1CA.B Page 18 of 172
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4996
Date:
October 15, 2013
Department:
Public Works
Attachments:
Resolution No. 4996
Attachment 1
Exhibit A
Payback Area Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend that City Council adopt Resolution No. 4996.
Background Summary:
Resolution No. 4996 authorizes the Mayor and City Clerk to execute a Payback
Agreement with SFGVI Properties, LLC. SFGVI Properties, LLC completed the facility
extension (FAC12-0005) for sanitary sewer facilities to serve their property. In
accordance with Auburn City Code 13.20.270 and the City of Auburn’s Comprehensive
Sewer Plan, the sanitary sewer line was extended to and through their property and was
designed and constructed with sufficient capacity to provide benefit to additional
properties that currently do not have sanitary sewer service. The City of Auburn has
established a Payback Agreement to provide reimbursement to the developer for the
benefit received by the additional property owners.
If approved, property owners of properties that benefit from this extension will be
assessed one of the following charges if and when they receive a permit to connect to
the sewer system:
1.Front Footage Charge-Properties located adjacent to the extension will be charged
an amount equivalent to half the cost to install an eight-inch diameter pipe along
their property frontage.
2.Area Charge-Each benefiting property, as listed in the proposed agreement, will be
charged the amount specified in the agreement multiplied by the number of
Residential Customer Equivalents (RCE’s, which are the equivalent of a single
family residence) that they connect to the system. This charge reimburses the
developer for constructing the extension through areas with no developable
property frontage (steep slopes, cemetery burial areas).
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 25 of 172
City staff has reviewed the overall project costs and supporting documentation as well
as the proposed method of allocating the costs. Staff recommends approval of the
agreement.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Elwell
Meeting Date:October 21, 2013 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 26 of 172
----------------------------
Resolution No. 4996
October 7, 2013
Page 1 of 2
RESOLUTION NO. 4996
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR TO EXECUTE A PAYBACK
AGREEMENT BETWEEN THE CITY OF AUBURN
AND SFGVI PROPERTIES, LLC FOR
DEVELOPER’S SANITARY SEWER EXTENSION
WHEREAS, Chapter 13.40 of the Auburn City Code (ACC) authorizes the
City Engineer to develop, implement, and administer facility extension payback
agreements for utility improvements, and to execute those agreements upon
Council approval; and
WHEREAS, SFGVI Properties, LLC has constructed the utility
improvements described in the attached payback agreement, and has agreed to
deed those improvements to the City; and
WHEREAS, pursuant to ACC 13.40.030, the City has received and
approved plans for the improvements; and
WHEREAS, the City Council finds that entry into the payback agreement
is in the best interest of the City;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. The Mayor of the City of Auburn is hereby authorized to
execute a Payback Agreement between the City and SFGVI Properties, LLC, for
Developer’s Sanitary Sewer Extension in the form substantially as the agreement
RES.A Page 27 of 172
----------------------------
Resolution No. 4996
October 7, 2013
Page 2 of 2
attached hereto, marked as Attachment “1” and incorporated herein by this
reference.
Section 2. That the Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2013.
CITY OF AUBURN
___________________________________
PETER B. LEWIS
MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
RES.A Page 28 of 172
_________________________________________________________________________________________________________
PAYBACK AGREEMENT
DEVELOPER’S EXTENSION
PAGE 1 OF 7
Return Address:
City of Auburn
City Clerk
25 West Main
Auburn, WA 98001
Above this line reserved for recording information.
PAYBACK AGREEMENT
DEVELOPER'S EXTENSION
Reference # (if applicable): N/A (unless previous recording #)
Grantor : City of Auburn
Grantee : SFGVI Properties, LLC
Legal Description / STR: Sections 29-32, Township 20 North, Range 5 East
Assessor’s Tax Parcel ID#: See Exhibits C & E
This Agreement made and entered into this __________ day of ______________,
2013, by and between the City of Auburn, a municipal corporation of King County,
Washington, hereinafter called the CITY and SFGVI Properties, LLC, whose address is
188 106th Ave NE, Suite 600, Bellevue, WA 98004 hereinafter referred to as
DEVELOPER.
WHEREAS, pursuant to Chapter 35.91 RCW et seq., the CITY has by Resolution
No. 4996, adopted by the City Council of the CITY on the 1st day of July, 2013,
approved the execution of this Payback Agreement with the DEVELOPER above and
referring to facilities described herein; and
RES.A Page 29 of 172
_________________________________________________________________________________________________________
PAYBACK AGREEMENT
DEVELOPER’S EXTENSION
PAGE 2 OF 7
WHEREAS, the above-described DEVELOPER has offered and the CITY has agreed to
accept the bills of sale found as Exhibit A, attached hereto, as part of the utility systems of
the CITY;
NOW THEREFORE, IN CONSIDERATION OF THE CONDITIONS AND
COVENANTS HEREIN, THE PARTIES AGREE AS FOLLOWS:
I. DEVELOPER
At the time of construction, the above-described DEVELOPER was the record
OWNER of real property legally described in Exhibit A, submitted by the
DEVELOPER and attached hereto.
“DEVELOPER” shall include successors, heirs, and assigns. The term shall
include a bankruptcy estate and a receivership as long as the City receives notice of
the bankruptcy or receivership as the law requires for notice to creditors, and the
DEVELOPER provides the notice required by section X of this agreement.
II. FACILITIES
The facilities which have been constructed by the DEVELOPER herein are as
shown in the attached Exhibits 1, incorporated herein by this reference, and
processed as Developer Public Facility Extension herein referenced as FAC12-
0005, the originals of which are on file at the office of the City Engineer. The
facilities have been constructed in accordance with the ordinances and
requirements of the CITY governing the construction specifications for facilities of
such type, and have been approved by the City Engineer.
III. AREA OF FACILITY SERVICE BENEFIT
The properties benefited by the facilities constructed by the DEVELOPER are
shown on Exhibits B, C, D-1, D-2, and E, incorporated herein by reference. Any
owner of real estate in the benefit area as shown on the attached Exhibits B, C, D-
1, D-2, and E, shall pay as a condition for connecting to the facilities, an amount as
identified in Section V. All property within the benefit boundary shall be subject to
the connection fee as provided in this agreement as a condition of issuance of the
connection permit by the CITY.
IV. TERMS
For a period of 20 years from the date that the City formally accepts the
developer’s utility extension, any owner (latecomer) of real estate legally described
in Section III, and which owner has not fully contributed their pro rata share to the
RES.A Page 30 of 172
_________________________________________________________________________________________________________
PAYBACK AGREEMENT
DEVELOPER’S EXTENSION
PAGE 3 OF 7
original cost of the above-described facility, shall pay to the CITY the amounts
shown in Exhibits C and E attached hereto. The charge herein represents the fair
pro rata share of the cost of construction of said facilities payable by properties
benefited. Payment of the latecomers pro rata share is a condition of issuance of
the connection permit by the CITY.
The CITY shall reimburse the DEVELOPER within 60 days of the date the City
receives payment from a person requesting connection to the facilities.
Upon the expiration of the 20-year term, any moneys collected by the CITY will
not be reimbursed to the DEVELOPER.
V. AMOUNT OF REIMBURSEMENT
Sanitary sewer collection facilities: The DEVELOPER, his successors, heirs and
assigns, agrees that the amounts which the DEVELOPER is reimbursed from the
property owners as specified in Section III of this Agreement, represents a fair pro
rata share reimbursement for the DEVELOPER'S construction of the facilities
described in Section II of this Agreement. The specific amount of reimbursement
for the parcels subject to a “front-footage charge” as shown on Exhibit B and
listed in in Exhibit C, shall be as listed in Exhibit C. Reimbursement for the parcels
subject to the “area charge,” as shown on Exhibit D and listed in Exhibit E, will be
the number of residential customer equivalents (RCE’s) to be connected to the
system under a sewer permit multiplied by $2,236.80.
The total amount of reimbursement to the DEVELOPER for sanitary sewer
facilities from all applicable charges shall not exceed $562,718.11
VI. NOTICE AND REVIEW
Prior to passing the Resolution authorizing this agreement, the CITY, shall have
mailed to the property owners of the parcels listed in Exhibits C and E, as reflected
in the records of the King County Recorder’s Office, as specified in Section III,
notification of the allocation of costs to be levied against the properties which are
payable prior to connection to the systems. The property owner shall have the
right to review the costs with the City Engineer within 21 days from the date of
said notice for the purpose of requesting an adjustment in the allocation of the
charge to the property.
If the City Engineer, upon requested review by a notified property owner(s), does
find cause for adjustment in the allocation of the charge to the benefited
pro perty(s), such adjustment will be made and the DEVELOPER will be notified
of the adjusted amount(s) prior to recordation. The resulting adjusted Exhibits C
RES.A Page 31 of 172
_________________________________________________________________________________________________________
PAYBACK AGREEMENT
DEVELOPER’S EXTENSION
PAGE 4 OF 7
and E shall govern reimbursement amounts to be received by the DEVELOPER. If
the adjustment results in an increase to the charge for other parcels, the
notification process in this agreement shall be repeated.
VII. EFFECT OF AGREEMENT
The provisions of this Agreement shall not be effective as to any owner of real
estate not a party hereto unless this Agreement has been recorded in the office of
the County Auditor of the County in which the real estate is located prior to the
time such owner receives a permit to connect to said facilities. The DEVELOPER
shall provide the CITY with proof of recording.
If for any reason, the CITY fails to secure a latecomer payment for Owner's fair
pro rata share of the cost of the facilities, before connection to the extension, the
CITY is not liable for payment to the DEVELOPER.
The entire responsibility recordation and completion of this Agreement is upon the
DEVELOPER, who agrees to do all and to hold the CITY harmless.
VIII. OWNERSHIP OF FACILITY
The DEVELOPER has constructed the facilities described in Section II of this
Agreement, which facilities have been accepted by the CITY as satisfactory.
The facilities have become a part of the municipal system of the CITY. All
maintenance and operation costs of said facility shall be borne by the CITY.
IX. UNAUTHORIZED CONNECTION
Whenever any connection is made into the facilities described in Exhibit A under
this Agreement which is not authorized by the CITY, the CITY shall have the
absolute authority, but not the obligation, to remove or cause to be removed such
unauthorized connections and all connecting lines or pipes located in the facility's
right -of-way. The CITY shall incur no liability for any damage to any person or
property resulting from removal of the unauthorized connection.
X. CURRENT ADDRESS & TELEPHONE NUMBER
The DEVELOPER shall keep a current record of his/her address and telephone
number on file with the City Engineer, and shall within 30 days of any change of
said address and/or telephone number, notify the City Engineer in writing. If the
DEVELOPER fails to do so, the parties agree that the CITY may authorize
connections resulting therefrom and not incur any liability for the non-collection
and/or non-reimbursement of charges to the DEVELOPER under this Agreement.
Every two years from the effective date of this agreement, shown on page one, the
DEVELOPER shall notify the City Engineer of its current name, address, and
telephone number. If the DEVELOPER fails to provide such information within
RES.A Page 32 of 172
_________________________________________________________________________________________________________
PAYBACK AGREEMENT
DEVELOPER’S EXTENSION
PAGE 5 OF 7
sixty (60) days of each anniversary, the CITY may collect and retain any
connection charges owed to the DEVELOPER under this contract
XI. ADMINISTRATION
Any inquiries regarding the administration of this agreement shall be directed to
the City Engineer.
XII. COVENANT RUNNING WITH THE LAND
This Agreement shall be binding on the DEVELOPER, its successors, heirs and
assigns and shall so be binding on the legal owners of all properties described
within the benefit boundary of the area as shown in the attached Exhibits B, C, D,
and E, their successors, heirs and assigns. The DEVELOPER agrees to pay all
fees for recording this Agreement with the County Recorder’s Office. The
DEVELOPER shall make the actual recording and provide the CITY with
confirmation thereof.
XIII. HOLD HARMLESS
The DEVELOPER will defend, indemnify, and save the CITY and the CITY'S
officials and agents harmless from all claims and costs of defense, arising out of
this agreement, including but not limited to attorney's fees, expert witness fees, and
the cost of the services of engineering and other personnel whose time is
reasonably devoted to the preparation and attendance of depositions, hearings,
arbitration proceedings, settlement conferences and trials growing out of the
demands and/or actions of property owners incurred in the performance or
completion of this Agreement.
XIV. CONSTITUTIONALITY OR INVALIDITY
If any section, subsection, clause or phrase of this Agreement is for any reason
held to be invalid or unconstitutional, such invalidity or unconstitutionality shall
not affect the validity or constitutionality of the remaining portions of this
Agreement, as it being hereby expressly declared that this Agreement and each
section, subsection, sentence, clause and phrase hereof would have been prepared,
proposed, adopted and approved and ratified irrespective of the fact that any one
or more section, subsection, sentence, clause or phrase be declared invalid or
unconstitutional.
CITY OF AUBURN
Peter B. Lewis, Mayor
RES.A Page 33 of 172
_________________________________________________________________________________________________________
PAYBACK AGREEMENT
DEVELOPER’S EXTENSION
PAGE 6 OF 7
ATTEST: APPROVED AS TO FORM:
Danielle Daskam, City Clerk Daniel B. Heid, City Attorney
DEVELOPER:
Signature Signature
TITLE: TITLE:
RES.A Page 34 of 172
_________________________________________________________________________________________________________
PAYBACK AGREEMENT
DEVELOPER’S EXTENSION
PAGE 7 OF 7
STATE OF WASHINGTON )
)ss.
County of King )
I certify that I know or have satisfactory evidence that Peter B. Lewis and Danielle E.
Daskam were the persons who appeared before me, and said persons acknowledged that
they signed this instrument, on oath stated that they were authorized to execute the
instrument and acknowledged it as the MAYOR and CITY CLERK of the CITY OF
AUBURN to be the free and voluntary act of such parties for the uses and purposes
mentioned in this instrument.
Dated _______________________
Notary Public in and for the State of Washington
My appointment expires
STATE OF WASHINGTON)
) ss
COUNTY OF KING )
I certify I have know or have satisfactory evidence that
is/are the person(s) who appeared before me, and
said person(s) acknowledged that he/she/they signed this instrument on oath stated that
he/she/they was/were authorized to execute the instrument and acknowledge as the
of
a limited liability company, to be the free and voluntary act of such party for the uses
and purposes mentioned in the instrument.
Dated ___________________
Notary Public in and for the State of Washington
Residing at
My appointment expires
RES.A Page 35 of 172
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Stipp's Meadow Sewer Payback Area
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
9/25/2013
RES.A Page 44 of 172
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4998
Date:
October 14, 2013
Department:
Public Works
Attachments:
Resolution No. 4998
Exhibit A
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to recommend City Council adopt Resolution No. 4998 and
approve Contract for services between City of Algona and City of Auburn.
Background Summary:
The contract adopted by Resolution No. 4998 will allow City of Algona to utilize the City
of Auburn’s Decant Facility to dump Vactor waste material on a space limited
basis. Algona also agrees to participate in long term decant facility improvements.
The City of Auburn will also supply Street Sweeping services on a quarterly basis for the
City of Algona.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Bailey
Meeting Date:October 21, 2013 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 45 of 172
--------------------------------------
Resolution No. 4998
October 2, 2013
Page 1 of 2
RESOLUTION NO. 4 9 9 8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A CONTRACT
BETWEEN THE CITY OF AUBURN AND THE CITY OF
ALGONA FOR DECANT FACILITIES USAGE AND
STREET SWEEPING SERVICES
WHEREAS, the City of Algona has inadequate facilities to handle the waste
materials produced from their public works street sweeping and Vactor maintenance;
and
WHEREAS, the City of Auburn has sufficient capacity at their decant facility to
handle the Algona waste materials and is willing to provide for the proper handling,
processing and disposal of the City of Algona’s street sweeper and Vactor truck
materials at a cost that is acceptable to the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING
COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor of the City of Auburn is hereby authorized to execute
an Interlocal Agreement between the City of Auburn and the City of Algona for Decant
Facility Usage and Street Sweeping Services in substantial conformity with the
Agreement attached hereto as Exhibit “A” and incorporated herein by this reference.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation.
RES.B Page 46 of 172
--------------------------------------
Resolution No. 4998
October 2, 2013
Page 2 of 2
Section 3. This resolution shall be in full force and effect upon passage and
signatures hereon.
Dated and Signed this _____ day of _________________, 2013.
CITY OF AUBURN
_______________________________
PETER B. LEWIS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
RES.B Page 47 of 172
Resolution No. 4998
Exhibit ‘A’
October 2, 2013
Page 1 of 6
Exhibit ‘A’
CONTRACT FOR SERVICES
BETWEEN THE CITY OF ALGONA
AND THE CITY OF AUBURN
FOR DECANT FACILITIES USAGE
AND STREET SWEEPING SERVICES
THIS AGREEMENT is made and executed by and between the City of Algona, a
Washington municipal corporation, hereafter designated as "Algona," and the City of
Auburn, a Washington municipal corporation, hereafter designated as "Auburn."
WHEREAS, Algona has inadequate facilities to properly handle the Waste Materials
produced as a result of their Public Works street sweeping and Vactor maintenance
activities; and
WHEREAS, Auburn has sufficient capacity at their decant facility to handle the Algona
Waste Materials.
NOW, THEREFORE, for the consideration stated in this Agreement, Algona and
Auburn do agree as follows:
1. PURPOSE
The purpose of this Agreement is to provide for proper handling, processing and
disposal of Street Sweeper and Vactor truck materials, herein referred to as “Waste
Materials” generated by Algona.
2. RESPONSIBILITIES
The City of Algona shall deliver Waste Materials to the decant area of the City of Auburn
Maintenance & Operations facility (hereafter, the “Facility”), currently located at 1305 C
Street SW, during the hours of 7:00 am and 3:00 pm. The unloading of the Waste
Materials by Algona at the Facility is to be done under the supervision of an Auburn
employee at the Facility. Algona will only send operators to use the decant facility that
have been properly trained by Auburn on the safe and efficient use of the facility and
dumping of Waste Materials.
If conditions at the Auburn Facility require, Auburn reserves the right to request Algona
to retain its Waste Materials until such time as the conditions at the Facility allow
Auburn to accept the Waste Materials again. Auburn will give Algona as much advance
RES.B Page 48 of 172
Resolution No. 4998
Exhibit ‘A’
October 2, 2013
Page 2 of 6
notice of these conditions as is practicable. Auburn further reserves the right to reject
any individual shipment of Waste Materials.
Auburn will provide for the dewatering and the disposal of the Waste Materials in
compliance with all local, state, and federal permits pertaining to the dewatering and
disposal of such Waste Materials.
3. VOLUME
Auburn shall accept from Algona’s Waste Materials in the following volumes: not to
exceed 20 tons per month or a total of 150 tons per year as measured at Auburn’s truck
scale. Auburn may accept Waste Material from Algona that exceeds these volumes
upon the review of a written request from Algona. All such requests shall be made to
Auburn's Public Works Maintenance and Operations Manager thirty (30) days in
advance of proposed delivery of such additional Waste Materials.
4. COST FOR SERVICES
A. Waste Materials.
Algona shall pay Auburn $30.00 per month base fee for administration costs and $70.00
per ton of Waste Materials for processing, testing and disposal fee (measured as scale
weight). Auburn will bill Algona on a quarterly basis.
B Sweeping Services.
Auburn will provide street sweeping services on an as needed basis to Algona at the
rate of $98.00 per hour for sweeper and operator; this does not include fees for the
handling, processing and disposal of Waste Materials generated from sweeping.
Auburn reserves the right to increase these fees in response to increases in labor,
disposal, and regulatory costs. Auburn shall give Algona at least sixty (60) days’
advance written notification of any proposed fee increases.
5. DECANT FACILITY IMPROVEMENTS
Algona recognizes that the capacity of Auburn’s Facility is limited and that additional
capacity will need to be provided, as both Cities’ waste disposal needs continue to
grow, in order to provide long-term service to Algona.
Algona will also agree to participate in planning and funding of long term capacity
improvements to the decant process in Auburn, including but not limited to
improvements to the existing facility, installation of additional facility or other means to
add additional capacity. By way of example only, and not by way of limitation, Algona
and Auburn contemplate that subsequent amendments or agreements might address
the following types of issues: planning, design and construction costs for potential
RES.B Page 49 of 172
Resolution No. 4998
Exhibit ‘A’
October 2, 2013
Page 3 of 6
improvements to the existing Facility or construction of a new decant facility. The
parties agree that Auburn will act as lead entity in the all aspects of any proposed
improvement project. Auburn will consult in advance of any final decisions with Algona
for the purposes of determining Algona's future needs and Algona's desire to participate
in funding for an improved facility or a new facility.
6. TERM
The duration of this Agreement shall be for an initial term of three (3) years beginning
January 1, 2014 through December 31, 2016, and may be extended thereafter for an
optional, additional term of three (3) years beginning January 1, 2017 through
December 31, 2019, by written amendment of the Parties, including but not limited to
mutual agreement on proposed changes – increases or decreases – to the cost for
services in Section 4 of this Agreement, not later than sixty (60) days prior to the end of
the initial term. It is further provided, however, that either party may terminate this
Agreement upon providing one hundred twenty (120) days’ advance written notice to
the other party.
7. REOPENER
Either party may request that any provision of this Agreement can be renegotiated by
submitting a written request with fourteen (14) days’ advance notice. Any amendment
of this Agreement shall be in writing and shall be signed by both parties consistent with
Section 13 of this Agreement.
8. HOLD HARMLESS AND INDEMNIFICATION
a. Algona shall indemnify and hold Auburn and its agents, employees, officers and/or
volunteers, harmless from and shall process and defend at its own expense any
and all claims, demands, suits, at law or equity, actions, penalties, losses,
damages, or costs, of whatsoever kind or nature, brought against Auburn arising
out of, in connection with, or incident to the execution of this Agreement and/or
Algona’s performance or failure to perform any aspect of this Agreement; provided,
however, that if such claims are caused by or result from the concurrent negligence
of Auburn, its agents, employees, officers and/or volunteers, this indemnity
provision shall be valid and enforceable only to the extent of the negligence of
Algona; and provided further, that nothing herein shall require Algona to hold
harmless or defend Auburn, its agents, employees officers and/or volunteers from
any claims arising from the sole negligence of Auburn, its agents, employees,
officers and/or volunteers. No liability shall attach to Auburn by reason of entering
into this Agreement except as expressly provided herein.
b. Auburn shall indemnify and hold Algona and its agents, employees, officers and/or
volunteers, harmless from and shall process and defend at its own expense any
and all claims, demands, suits, at law or equity, actions, penalties, losses,
damages, or costs, of whatsoever kind or nature, brought against Algona arising
RES.B Page 50 of 172
Resolution No. 4998
Exhibit ‘A’
October 2, 2013
Page 4 of 6
out of, in connection with, or incident to the execution of this Agreement and/or
Auburn’s performance or failure to perform any aspect of this Agreement; provided,
however, that if such claims are caused by or result from the concurrent negligence
of Algona, its agents, employees, officers and/or volunteers, this indemnity
provision shall be valid and enforceable only to the extent of the negligence of
Auburn; and provided further, that nothing herein shall require Auburn to hold
harmless or defend Algona, its agents, employees, officers and/or volunteers from
any claims arising from the sole negligence of Algona, its agents, employees,
officers and/or volunteers. No liability shall attach to Algona by reason of entering
into this Agreement except as expressly provided herein.
c. Should a court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Auburn and Algona, its officers, officials,
employees, and volunteers, any damages allowed shall be levied in proportion to
the percentage of negligence attributable to each party, and each party shall
have the right to seek contribution from the other party in proportion to the
percentage of negligence attributable to the other party. It is further specifically
and expressly understood that the indemnification provided herein constitutes
the Parties' waiver of immunity under Industrial Insurance, Title 51 RCW, solely
for the purposes of this indemnification. This waiver has been mutually
negotiated by the Parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
d. AUBURN SHALL HAVE NO LIABILITY FOR, AND SHALL BE HELD HARMLESS
FROM AND AGAINST, ALL CLAIMS, DAMAGES, LIABILITIES AND COSTS ARISING
OUT OF OR RELATING TO THE PRESENCE, DISCOVERY, OR FAILURE TO
DISCOVER, REMOVE, ADDRESS, REMEDIATE OR CLEANUP ENVIRONMENTAL OR
BIOLOGICAL HAZARDS RESULTING FROM ALGONA DELIVERIES OR OTHERWISE
ATTRIBUTABLE TO ALGONA, SPECIFICALLY INCLUDING, BUT NOT LIMITED TO,
MOLD, FUNGUS, HAZARDOUS WASTE, SUBSTANCES OR MATERIALS.
9. RESOLUTION OF DISPUTES AND GOVERNING LAW
a. Alternative Dispute Resolution If a dispute arises from or relates to this Agreement
or the breach thereof and if the dispute cannot be resolved through direct discussions,
the parties agree to endeavor first to settle the dispute in an amicable manner by
mediation before resorting to arbitration. The mediator may be selected by agreement
of the parties. Following mediation, or upon written agreement of the parties to waive
mediation, any unresolved controversy or claim arising from or relating to this
Agreement or breach thereof shall be settled through arbitration. The arbitrator may
be selected by agreement of the parties or through King County court procedures. All
fees and expenses for mediation or arbitration shall be borne by the parties equally.
RES.B Page 51 of 172
Resolution No. 4998
Exhibit ‘A’
October 2, 2013
Page 5 of 6
However, each party shall bear the expense of its own counsel, experts, witnesses and
preparation and presentation of evidence.
b. Applicable Law and Jurisdiction This Agreement shall be governed by the laws of the
State of Washington. Although the agreed to and designated primary dispute resolution
method as set forth above, in the event any claim, dispute or action arising from or
relating to this Agreement cannot be submitted to arbitration, then it shall be
commenced exclusively in the King County Superior Court or the United States District
Court, Western District of Washington as appropriate. The prevailing party in any such
action before the courts shall be entitled to recover its costs of suit and reasonable
attorneys' fees.
10. WRITTEN NOTICE
All communications regarding this Agreement shall be sent to the parties at the
addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effective three (3) business days
after the date of mailing by registered or certified mail, and shall be deemed sufficiently
given if sent to the addressee at the address stated in this Agreement or such other
address as may be hereafter specified in writing. If written notice is provided by
electronic mail (e-mail), then such written notice shall become effective one (1)
business day after it is successfully sent.
11. NON-DISCRIMINATION
Parties shall not discriminate in any manner related to this Agreement on the basis of
race, color, national origin, sex, religion, age, marital status or disability in employment
or the provision of services.
12. SEVERABILITY
If any provision of the Agreement shall be held invalid, the remainder of this Agreement
shall not be affected thereby if such remainder would then continue to serve the
purposes and objectives of both parties.
RES.B Page 52 of 172
Resolution No. 4998
Exhibit ‘A’
October 2, 2013
Page 6 of 6
13. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties. Any
modifications or amendments to this Agreement shall be in writing and shall be signed
by each party.
DATED this ___________day of ______________________ 2013.
CITY OF ALGONA CITY OF AUBURN
David Hill Mayor Peter Lewis, Mayor
402 Warde Street 25 W. Main Street
Algona, WA 98001 Auburn, WA 98001
ATTEST: ATTEST:
Dianna Quinn, City Clerk Dani Daskam, City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
Kari Sand, City Attorney Dan Heid, City Attorney
RES.B Page 53 of 172
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6474
Date:
October 15, 2013
Department:
Finance
Attachments:
Memo
Ordinance No. 6474
Schedules A and B
Budget Impact:
$11,344,964.25
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6474.
Background Summary:
Ordinance No. 6474 (Budget Amendment #6) represents the sixth budget amendment
for the 2013-2014 biennium and the first budget amendment for 2014. For details, see
the attached transmittal memorandum and supporting attachments.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember:Partridge Staff:Coleman
Meeting Date:October 21, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 54 of 172
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: October 11, 2013
Re: Ordinance #6474 – 2013-2014 Budget Amendment #6
The City’s biennial 2013-2014 budget is approved by Council as two one-year appropriations. Budget
Amendments #1 through #5 amended the budget for calendar year 2013. This amendment is the 6th budget
amendment for the biennium and the 1st budget amendment for calendar year 2014. The purpose of this
amendment is to 1) amend the 2014 budget for changes that occurred in 2013 for which there is an on-going
fiscal impact; 2) to carryforward capital project budgets that are not anticipated to be completed in 2013; and
3) to establish budget spending authority for new programs and other changes in 2014. Proposed
amendments to the 2014 budget are as follows:
Continuation of previously approved requests by Council. The following items (grouped in
chronologic order by budget amendment) were previously approved by Council in 2013 and will
continue as an ongoing cost in 2014. These include:
Budget Amendment #1, Ordinance #6456 (approved March 4, 2013)
• Utility to newly created Sewer Metro Fund ($14.0
million)
Move King County Metro expenses from Sewer
Emergency Management Office Assistan
t maintenance and Sound Transit garage security ($22,000)
Labor agreements (funded by remaining labor
dget Amendment #2, Ordinance #6462 (app
• Economic Development Planner (1.0FTE; $118,550)
• t (.4FTE; $22,373)
• Stratford parking lo
• contingency established by Council)
Bu roved June 17, 2013)
• Eliminate Cemetery Office Assistant (-1.0FTE; -$78,004)
Equipment Rental Office Assistant (1.0FTE; $77,545)
ormwater Fund ($74,000)
help)
ugust 15, 2013)
•
• Centralizing cost of Median Maintenance in General Fund from St
• Museum Contracted Curator and Asst. Curator ($67,700)
• Community Diversity Assistant (.25FTE; $16,724)
• Parks Senior Center Assistant (.5FTE; $13,390. Cost partially offset by savings in temporary
Budget Amendment #3, Ordinance #6472 (approved A
Federal COPS grant funded Police Officers (5.0FTEs; $313,850. Cost partially offset by federal
• Five Police Officers in BA#3 (5.0FTEs; $589,830)
•
Community Oriented Policing grant)
DI.A Page 55 of 172
Solid Waste rate adjustment, Ordinance #6438 (approved November 7, 2012)
• The City Council approved Ordinance #6438 which established revised solid waste rates effective
January 1, 2013 and January 1, 2014. This amendment revises the 2014 budget for the Solid
o enable project completion and 2) requested
ansportation project expenses as approved by Council per Resolution #4937 (adopted June 17,
re
evenue Adjustments:
Waste Fund (#434) consistent with this ordinance.
Project Adjustments. This item includes 1) requested project expenses that were previously
approved in 2013 but will require carryforward to 2014 t
tr
2013), which approved the 2014-2019 Transportation Improvement Plan. Project budget changes a
included in the Arterial Street Fund (#102), Local Street Fund (#103), Arterial Street Preservation Fund
(#105), Water Utility Fund (#430), Stormwater Utility Fund (#432) and Airport Fund (#435).
Other Requests. Other items requested for funding in this budget amendment include:
R Several revenue adjustments amending the 2014 budget are proposed as part
Adjusting property taxes upward (+$1.4 million to $15.7 million), reflecting a revision to the City’s
million) and adjusting sales taxes on
to
of this budget adjustment. These adjustments include:
•
levy cap by King County as well as estimated new construction and a 1.0% property tax increase;
• Adjusting sales taxes upward (+$1.5 million to $13.0
construction transferred to the Local Street Construction fund #103 (+$266,000 to $1.6 million),
reflecting improvement in general economic conditions and retail sales activity; and
• Adjusting building permit fees (+$345,000 to $1.2 million) and plan check fees (+$121,000
$585,000), reflecting the continued strengthening of the local and regional economy.
New staffing: The following new positions are being requested:
• Records Clerk, Legal Department (1.0FTE; $86,800): Funding is requested to hire a second legal
clerk to support public records requests. The additional position will enable the City to keep up
er disclosure of information. with workload and state law requirements regarding the prop
• Administrative Assistant, Innovation and Technology Department (1.0FTE; $79,600): Funding is
requested to hire an Administrative Assistant to support the IT Department Director and staff with
daily administrative functions. Current administrative duties are handled by the Director a
nd staff;
approval of this position will enable the Department to utilize its technology staff more efficiently.
• Mechanic, Public Works M&O (1.0FTE; $0 net cost): Funding is requested to hire an additional
Mechanic to support the Public Works Maintenance and Operations Center. The additional
position will enable the M&O Center to keep pace with workload and to utilize less overtime and
extra help. It is expected that the cost of this function will be fully offset by savings in overtime an
extra help.
d
Downtown property sales ($1,045,300): Payment of traffic impact fees related to the sale of the
Teutsch property in downtown is recognized. Payment of these fees will occur in the City’s Capital
provements Fund (#328) and will be payable to the City’s Mitigation Fees Fund (#124). Im
Fully fund fire pension liabilities ($231,000): Funding to transfer $231,000 from the General Fund to
the Fire Pension Fund (#611) is requested, enabling the City to fully fund its pension liabilit
y for eligible
tired firefighters. re
KidStock community festival ($30,500) & Arts/Events six year action plan ($15,000): Funding is
requested by the Parks Department to establish a kids oriented community festival. The cost of this
quest will be partially offset by $10,000 in anticipated revenue from sale of merchandise at the
re
festival. Funding is also requested to evaluate the needs and strategies for continuing to provide
cultural and community arts/events in the City.
DI.A Page 56 of 172
Innovation and Technology Stand-by pay ($15,990): Funding is requested by the Innovation and
Technology Department for standby pay paid to technology staff required to be on stand-by on
venings and weekends ($2.50/hour).
Table 1: 2014 Budget as Amended
e
Council approval of proposed Ordinance 6474 would amend the 2014 budget as follows:
2014 Budget as Adopted $ 212,945,255.00
Budget Am ,964.25endment #6 (Ord #6474) 11,344
Budget as Amended $224,290,219.25
Attachments:
1. Propose udget adjustment #6
ary of proposed 2014 budget adjustments by fund and department (Schedule A)
et by fund (Schedule B)
d Ordinance #6474 (b )
2. Summ
3. Summary of approved changes to adopted 2014 budg
DI.A Page 57 of 172
ORDINANCE NO. 6474
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6432, THE 2013-2014 BIENNIAL BUDGET ORDINANCE, AS
AMENDED BY ORDINANCE NO. 6456, ORDINANCE NO.
6462, ORDINANCE NO. 6472, ORDINANCE NO. 6473,
ORDINANCE 6481, AUTHORIZING AMENDMENT TO THE
CITY OF AUBURN 2013-2014 BUDGET AS SET FORTH IN
SCHEDULE “A” AND SCHEDULE “B”
WHEREAS, the Auburn City Council at its regular meeting of December 3,
2012, adopted Ordinance No. 6432 which adopted the City of Auburn 2013-2014
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of March 4, 2013,
adopted Ordinance No. 6456 (BA#1) which amended Ordinance No. 6432 which
adopted the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of May 28, 2013,
adopted Ordinance No. 6462 (BA#2) which amended Ordinance No. 6456 which
amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of August 5,
2013, adopted Ordinance No. 6472 (BA#3) which amended Ordinance No. 6462
which amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of September 16,
2013, adopted Ordinance No. 6473 (BA#4) which amended Ordinance No. 6472
which amended the City of Auburn 2013-2014 Biennial budget; and
-------------------------
Ordinance No. 6474
October 11, 2013
Page 1 of 4 DI.A Page 58 of 172
WHEREAS, the Auburn City Council is scheduled to review Ordinance No.
6481 (BA#5) in late 2013, which will amend Ordinance No. 6473 which amended
the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2014 budget as outlined in this Ordinance (BA#6);
and
WHEREAS, this Ordinance has been approved by one more than the
majority of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2013-2014 Biennial Budget. The 2013-
2014 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts
shown on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and
Schedule “B” is on file with the City Clerk and available for public inspection.
Section 2. Severability. If any provision of this Ordinance or the
application thereof to any person or circumstance is held to be invalid, the
remainder of such code, ordinance or regulation or the application thereof to other
person or circumstance shall not be affected.
-------------------------
Ordinance No. 6474
October 11, 2013
Page 2 of 4 DI.A Page 59 of 172
-------------------------
Ordinance No. 6474
October 11, 2013
Page 3 of 4
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as provided
by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
PETER B. LEWIS, MAYOR
ATTEST:
____________________________
Danielle E. Daskam
City Clerk
DI.A Page 60 of 172
-------------------------
Ordinance No. 6474
October 11, 2013
Page 4 of 4
APPROVED AS TO FORM:
____________________________
Daniel B. Heid
City Attorney
PUBLISHED:__________________
DI.A Page 61 of 172
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
General Fund (#001)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
General Fund
2014 Adopted Budget 8,311,010.00 50,553,102.00 54,498,330.00 4,365,782.00
BA#6 (Proposed Ordinance #6474)
Revenues
Economic Recovery
Continuation of previously approved requests. Sales Tax revenue adjustment 0.00 1,500,000.00 0.00 1,500,000.00
Budget amended from $11.5M to $13.0 million
Property Tax
King County adjustment to assessed valuation. Budget amended 0.00 1,400,000.00 0.00 1,400,000.00
from $14.3M to $15.7 million
King County District Court Transition
Court Interpreter Revenue decrease due to KCDC transition.0.00 (14,000.00)0.00 (14,000.00)
Court Interest Revenue decrease due to KCDC transition.0.00 (22,500.00)0.00 (22,500.00)
Trial Court Improvement revenue decrease due to KCDC transition.0.00 (24,869.00)0.00 (24,869.00)
Adult Probation Revenue decrease due to KCDC transition.0.00 (203,015.00)0.00 (203,015.00)
Labor Agreements
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)
funded from non-departmental contingency
Police 0.00 0.00 681,295.31 (681,295.31)
Planning 0.00 0.00 44,848.40 (44,848.40)
Public Works 0.00 0.00 41,113.29 (41,113.29)
Parks 0.00 0.00 38,264.98 (38,264.98)
Legal 0.00 0.00 21,924.68 (21,924.68)
Human Resources 0.00 0.00 16,454.08 (16,454.08)
Finance 0.00 0.00 14,741.45 (14,741.45)
Mayor 0.00 0.00 10,073.80 (10,073.80)
Streets 0.00 0.00 3,080.26 (3,080.26)
Carryforward unspent labor contingency from 2013 871,796.25 0.00 0.00 871,796.25
Legal Department
New FTE - 1.0 Records Clerk (93.5% GF Funded)0.00 0.00 81,323.17 (81,323.17)
Police Department
Restoration of 5 existing police officers 0.00 0.00 589,830.00 (589,830.00)
Continuation of previously approved requests
5 new police officers (BA#3; 8.15.2013) partially funded by Federal 0.00 205,780.00 519,630.00 (313,850.00)
COPS grant.
Parks Department
New Kid Stock community festival; partially funded by festival revenues 0.00 10,000.00 30,500.00 (20,500.00)
Arts & Events Six-year Action Plan 0.00 0.00 15,000.00 (15,000.00)
Continuation of previously approved requests
Median Maintenance Centralized in the GF from SWM (BA#2; 6.17.2013)0.00 74,000.00 74,000.00 0.00
Museum Contract Labor: Curator of Collections (BA#1; 3.4.2013)0.00 0.00 35,617.39 (35,617.39)
Museum Contract Labor: Asst. Curator of Education (BA#1; 3.4.2013)0.00 0.00 32,080.83 (32,080.83)
Senior Center Assistant (0.5 FTE to 1.0 FTE)0.00 0.00 24,390.00 (24,390.00)
partially offset by reducing temporary help (BA#2; 6.17.2013).0.00 0.00 (11,000.00)11,000.00
F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B-update 10.3.2013.xlsx Page 1
DI.A Page 62 of 172
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Public Works
Continuation of previously approved requests
Emerg Mgmt Office Asst (0.6 FTE to 1.0 FTE; 30% GF; BA#1; 3.04.2013)0.00 0.00 6,711.90 (6,711.90)
Planning Department
Building Permit revenue increase due to local development activity.0.00 345,000.00 0.00 345,000.00
Plan Check revenue increase due to local development activity.0.00 121,000.00 0.00 121,000.00
Continuation of previously approved requests
Economic Development Planner (1.0 FTE; BA#1; 3.04.2013)0.00 0.00 118,550.00 (118,550.00)
Merchant transaction fees associated with increased 0.00 0.00 35,000.00 (35,000.00)
building permit activity.
Community Diversity Asst (0.75 FTE to 1.0 FTE; BA#2; 6.17.2013)0.00 0.00 16,724.00 (16,724.00)
Street Department
Continuation of previously approved requests
ER&R Office Assistant (10% GF; BA#2; 6.17.2013)0.00 0.00 7,754.00 (7,754.00)
Non-Departmental
Fully fund fire pension liability (transfer to F611)0.00 0.00 231,000.00 (231,000.00)
BA#6 Total 871,796.25 3,391,396.00 2,678,907.54 1,584,284.71
2014 Revised Budget 9,182,806.25 53,944,498.00 57,177,237.54 5,950,066.71
Memo: Unrestricted GF Ending fund balance 4,939,778.96
Memo: Restricted GF Ending fund balance for salaries/benefits 1,010,287.75
Total Resources / Expenditures 63,127,304.25 63,127,304.25
8.0% General Fund Reserve Requirement 4,574,179.00
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DI.A Page 63 of 172
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Arterial Street Fund (#102)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 856,364.00 3,849,658.00 3,892,270.00 813,752.00
BA#6 (Proposed Ordinance #6474)
Adjust beginning fund balance 92,300.00 0.00 0.00 92,300.00
Project Carryforwards and Adjustments
C222A0 - S. 277th (AWN to Green River Br); (funding: Federal grant)2,700.00 700,260.00 702,960.00 0.00
CP1119 - AWS Corridor (funding: MIT contribution $230K and traffic 0.00 230,000.00 430,000.00 (200,000.00)
impact fees $200K)0.00 200,000.00 0.00 200,000.00
TIP #21 - Main St. Signal Upgrades 0.00 0.00 265,000.00 (265,000.00)
CP1218 - AWS Corridor Safety (funding: traffic impact fees)0.00 250,000.00 250,000.00 0.00
CP1114 - AWS & 12th St. SE (funding: traffic impact fees)0.00 250,000.00 250,000.00 0.00
CP1118 - AWS Pedestrian Dogwood to Fir; (funding: MIT contribution)0.00 238,800.00 238,800.00 0.00
TIP #68 - 37th St. SE & A St. SE Traffic Signal (funding: State Grant)0.00 121,400.00 176,400.00 (55,000.00)
TIP #30 - Citywide Pedestrian Crossing Program 0.00 0.00 150,000.00 (150,000.00)
TIP #23 - A St. SE Non-Motorized Access (funding: Federal grant)0.00 89,029.00 89,029.00 0.00
TIP #27 - A St. SE Safety Improvement Study 0.00 0.00 50,000.00 (50,000.00)
TIP #54 - Kersey Way SE Corridor Study (funding: traffic mitigation fees)0.00 50,000.00 50,000.00 0.00
CP0911 - F St. SE (4th St. SE to AWS); (funding: Traffic impact fees)0.00 50,000.00 50,000.00 0.00
TIP #40 - 124th Ave. SE Corridor Ph. 1 (funding: Traffic impact fees $175,000;0.00 175,000.00 50,000.00 125,000.00
federal grant reduced $125,000)0.00 (125,000.00)0.00 (125,000.00)
TIP #38 - 37th & B St. NW Railroad Crossing Safety Improv.0.00 0.00 26,900.00 (26,900.00)
TIP #33 - BNSF 3rd Rail Expansion Roadway Improv.0.00 0.00 25,000.00 (25,000.00)
TIP #47 - Environmental Park Roadway Improv. Study 10,000.00 0.00 10,000.00 0.00
TIP #48 - Downtown to Les Gove Non-Motorized Imp. Study 10,000.00 0.00 10,000.00 0.00
TIP #49 - S. 316th St. Bicycle & Pedestrian Improv. Study 0.00 0.00 5,000.00 (5,000.00)
TIP #56 - Lea Hill Safe Routes to School Improv. (CP1120)0.00 0.00 5,000.00 (5,000.00)
TIP #67 - Citywide Traffic Signal Safety Improv. (CP1222)0.00 0.00 5,000.00 (5,000.00)
CP0912 - Citywide Guardrail Improv.5,000.00 0.00 5,000.00 0.00
CP1021 - 104th Ave. SE & Green River Rd Study 5,000.00 0.00 5,000.00 0.00
CP1104 - 8th Street NE/104th Ave. SE Intersection Improv.5,000.00 0.00 5,000.00 0.00
TIP #41 - 124th Ave. SE Corridor Ph.2 (deleted; combine with TIP #40)0.00 (50,000.00)(50,000.00)0.00
CP1024 - AWN & M St. SE Intersection (funding: Federal grant)0.00 (134,043.00)(134,043.00)0.00
CP1023 - Auburn Ave. NE & 3rd St. NE Pedestrian Improv (State grant 0.00 (110,000.00)(150,000.00)40,000.00
request denied; project scope reduced)
BA#6 Total 130,000.00 1,935,446.00 2,520,046.00 (454,600.00)
2014 Revised Budget 986,364.00 5,785,104.00 6,412,316.00 359,152.00
Total Resources / Expenditures 6,771,468.00 6,771,468.00
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DI.A Page 64 of 172
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Local Street Fund (#103)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 270,670.00 1,447,650.00 1,444,300.00 274,020.00
BA#6 (Proposed Ordinance #6474)
Sales Tax from Construction (increased from $1.294M to $1.560M) 0.00 265,700.00 0.00 265,700.00
Project Carryforwards and Adjustments
CPXXXX - Local Street Improvement Program (2014-19 TIP; 6.17.2013)228,100.00 0.00 400,000.00 (171,900.00)
BA#6 Total 228,100.00 265,700.00 400,000.00 93,800.00
2014 Revised Budget 498,770.00 1,713,350.00 1,844,300.00 367,820.00
Total Resources / Expenditures 2,212,120.00 2,212,120.00
Arterial Street Preservation Fund (#105)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 1,584,937.00 2,042,723.00 2,000,000.00 1,627,660.00
BA#6 (Proposed Ordinance #6474)
Project Carryforwards and Adjustments
CPXXXX - Arterial Street Preservation Program (2014-19 TIP; 6.17.2013)0.00 0.00 500,000.00 (500,000.00)
CPXXXX - Arterial Bridge Deck Rehab (2014-19 TIP; 6.17.2013)0.00 0.00 250,000.00 (250,000.00)
CP1225 - W. Valley Hwy System Preservation 5,000.00 0.00 5,000.00 0.00
CPXXXX - Crack Seal Program (reduced project scope)0.00 0.00 (100,000.00)100,000.00
BA#6 Total 5,000.00 0.00 655,000.00 (650,000.00)
2014 Revised Budget 1,589,937.00 2,042,723.00 2,655,000.00 977,660.00
Total Resources / Expenditures 3,632,660.00 3,632,660.00
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DI.A Page 65 of 172
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Drug Forfeiture Fund (#117)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 917,468.00 281,300.00 280,915.00 917,853.00
BA#6 (Proposed Ordinance #6474)0.00
Increase budget for air cards on video cameras (previously approved BA#2; 6.17.2013)0.00 0.00 1,440.00 (1,440.00)
BA#6 Total 0.00 0.00 1,440.00 (1,440.00)
2014 Revised Budget 917,468.00 281,300.00 282,355.00 916,413.00
Total Resources / Expenditures 1,198,768.00 1,198,768.00
Cumulative Reserve Fund (#122)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 5,700,796.00 3,000.00 1,434,624.00 4,269,172.00
BA#6 (Proposed Ordinance #6474)0.00
Golf Course debt service administrative fees
Transfer to Golf Course debt service fund F417 0.00 0.00 1,000.00 (1,000.00)
BA#6 Total 0.00 0.00 1,000.00 (1,000.00)
2014 Revised Budget 5,700,796.00 3,000.00 1,435,624.00 4,268,172.00
Total Resources / Expenditures 5,703,796.00 5,703,796.00
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DI.A Page 66 of 172
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Mitigation Fees Fund (#124)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 2,456,217.00 955,185.00 426,050.00 2,985,352.00
BA#6 (Proposed Ordinance #6474)0.00
Transfer Traffic Mitigation Fees to F102
CP1218 - AWS Corridor Safety Improv.0.00 0.00 250,000.00 (250,000.00)
CP1114 - AWS & 12th St. SE Intersection Improv.0.00 0.00 250,000.00 (250,000.00)
CP1119 - AWS Corridor Improv. (Fir to Hemlock)0.00 0.00 200,000.00 (200,000.00)
TIP #40 - 124th Ave. SE Corridor Improv. Phase 1 (& 2)0.00 0.00 175,000.00 (175,000.00)
CP0911 - F St. SE (4th St. SE to AWS)0.00 0.00 50,000.00 (50,000.00)
TIP #54 - Kersey Way SE Corridor Study 0.00 0.00 50,000.00 (50,000.00)
CP1023 - Auburn Ave. NE & 3rd St. NE Pedestrian Imp.0.00 0.00 50,000.00 (50,000.00)
TIP #41 - 124th Ave. SE Corridor Improv. Phase 2 (deleted; combine with TIP #40)0.00 0.00 (50,000.00)50,000.00
Transfer Park Impact Fees to F321
CPXXXX - Misc. Park Improvements 0.00 0.00 100,000.00 (100,000.00)
Transfer Out To F328
CP1315 - City Wetland Mitigation Projects 0.00 0.00 15,790.00 (15,790.00)
Downtown Property Sales
Traffic Impact Fee revenue from F328 for Teutsch Development 0.00 1,045,300.00 0.00 1,045,300.00
BA#6 Total 0.00 1,045,300.00 1,090,790.00 (45,490.00)
2014 Revised Budget 2,456,217.00 2,000,485.00 1,516,840.00 2,939,862.00
Total Resources / Expenditures 4,456,702.00 4,456,702.00
2010 Annex A&B Bond Debt Fund (#230)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 158.00 1,696,520.00 1,696,520.00 158.00
BA#6 (Proposed Ordinance #6474)0.00
Continuation of sequestration impacts (BA#2; 6.17.2013)
Increase Transfer In from F328 - REET1 0.00 17,675.00 0.00 17,675.00
Increase Transfer In from Facility fund F505 0.00 17,675.00 0.00 17,675.00
Reduced federal Build America Bond subsidy 0.00 (35,350.00)0.00 (35,350.00)
BA#6 Total 0.00 0.00 0.00 0.00
2014 Revised Budget 158.00 1,696,520.00 1,696,520.00 158.00
Total Resources / Expenditures 1,696,678.00 1,696,678.00
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DI.A Page 67 of 172
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
2010 C&D Local Revitalization Debt Fund (#231)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 200.00 598,320.00 598,220.00 300.00
BA#6 (Proposed Ordinance #6474)0.00
Continuation of sequestration impacts (BA#2; 6.17.2013)
Increase Transfer In from F328 - REET2 0.00 11,408.00 0.00 11,408.00
Reduced Federal Build America Bond subsidy 0.00 (11,408.00)0.00 (11,408.00)
BA#6 Total 0.00 0.00 0.00 0.00
2014 Revised Budget 200.00 598,320.00 598,220.00 300.00
Total Resources / Expenditures 598,520.00 598,520.00
Municipal Park Construction Fund (#321)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 325,267.00 18,171,700.00 18,436,000.00 60,967.00
BA#6 (Proposed Ordinance #6474)
Project Carryforwards and Adjustments
CP1016 - Fenster Levee Setback (funding: King Co $90,636,0.00 524,231.00 684,500.00 (160,269.00)
federal grant $383,962; State grant $39,633; Stormwater
utility $10,000)
CPXXXX - Issac Evans Park 25,000.00 0.00 25,000.00 0.00
CPXXXX - Parks Acquisition & Development 20,000.00 0.00 20,000.00 0.00
CPXXXX - Dykstra Park (moved to 2015)0.00 0.00 (65,000.00)65,000.00
CPXXXX - Auburndale Park II (moved to 2015)0.00 0.00 (25,000.00)25,000.00
CPXXXX - Misc. Park Improvements (Funding: Park impact fees)0.00 100,000.00 0.00 100,000.00
CP0925 - Auburn Community Center - Reduce budget from 0.00 (9,160,000.00)(9,160,000.00)0.00
$17.66M to $8.5M. Funding Source includes $3.0M State appropriation
and $5.5M from future sources to be determined.
BA#6 Total 45,000.00 (8,535,769.00)(8,520,500.00)29,731.00
2014 Revised Budget 370,267.00 9,635,931.00 9,915,500.00 90,698.00
Total Resources / Expenditures 10,006,198.00 10,006,198.00
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DI.A Page 68 of 172
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Capital Improvements Fund (#328)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 4,586,304.00 1,524,819.00 1,097,300.00 5,013,823.00
BA#6 (Proposed Ordinance #6474)
Continuation of sequestration impacts (BA#2; 6.17.2013)
Transfer out to F230 for BAB subsidy 0.00 0.00 17,675.00 (17,675.00)
Transfer out to F231 for BAB subsidy 0.00 0.00 11,408.00 (11,408.00)
Project Carryforwards and Adjustments
CP1303 - City Hall Remodel Phase 2 & 3 438,000.00 0.00 438,000.00 0.00
CPXXXX - City Sidewalk Improvements (Funding: State grant)0.00 100,000.00 125,000.00 (25,000.00)
CP0716 - City Hall HVAC System Upgrade 99,319.00 0.00 99,319.00 0.00
CP1315 - Wetland Mitigation Proj. (Funding: Wetland mitigation fees)0.00 15,790.00 15,790.00 0.00
CP1226 - 8th St. NE & C St. NW Intersection Improv.5,000.00 0.00 5,000.00 0.00
CP1318 - Downtown Public Art (Peoples Choice Award)8,000.00 0.00 8,000.00 0.00
Downtown Property Sales
Payment of Traffic Impact Fees to F124 for Teutsch development 0.00 0.00 1,045,300.00 (1,045,300.00)
BA#6 Total 550,319.00 115,790.00 1,765,492.00 (1,099,383.00)
2014 Revised Budget 5,136,623.00 1,640,609.00 2,862,792.00 3,914,440.00
Total Resources / Expenditures 6,777,232.00 6,777,232.00
Golf Course Debt Service Fund (#417)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 0.00 393,144.00 393,144.00 0.00
BA#6 (Proposed Ordinance #6474)
Golf Debt Service Admin Fees (Bank of New York),0.00 1,000.00 1,000.00 0.00
funded by transfer in from Cumulative Reserve
BA#6 Total 0.00 1,000.00 1,000.00 0.00
2014 Revised Budget 0.00 394,144.00 394,144.00 0.00
Total Resources / Expenditures 394,144.00 394,144.00
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DI.A Page 69 of 172
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Water Fund (#430)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 6,618,981.00 13,562,749.00 16,516,114.00 3,665,616.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
New FTE - 1.0 Records Clerk (2% Water Funded)0.00 0.00 1,685.18 (1,685.18)
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 33,296.79 (33,296.79)
ER&R Office Assistant (22% water; BA#2; 6.17.2013)0.00 0.00 17,060.00 (17,060.00)
Emergency Management Office Asst (0.6 FTE to 1.0 FTE - 0.00 0.00 8,949.20 (8,949.20)
40% water funded; BA#1; 3.04.2013)
Sequestration impacts (BA#2; 6.17.2013)0.00 (14,705.00)5,892.00 (20,597.00)
Project Carryforwards and Adjustments
CP0915 - Well 1 Improv. (Funding: PWTF loan)1,311,914.00 1,077,945.00 2,389,859.00 0.00
CP1219 - Valley AC Main Replacement 1,165,000.00 0.00 1,165,000.00 0.00
CP0765 - Lakeland Hills Reservoir Improv.725,500.00 0.00 725,500.00 0.00
CP1308 - BNSF Utility Crossing 680,000.00 0.00 680,000.00 0.00
CPXXXX - West Hill Springs Improvements 0.00 0.00 150,000.00 (150,000.00)
C512A0 - Well 4 Power & Chlorination 0.00 0.00 137,300.00 (137,300.00)
C524A0 - SCADA System Improv.100,000.00 0.00 100,000.00 0.00
BA#6 Total 3,982,414.00 1,063,240.00 5,414,542.17 (368,888.17)
2014 Revised Budget 10,601,395.00 14,625,989.00 21,930,656.17 3,296,727.83
Total Resources / Expenditures 25,227,384.00 25,227,384.00
Sewer Fund (#431)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 7,576,717.00 21,558,701.00 21,863,847.00 7,271,571.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
New FTE - 1.0 Records Clerk (2% Sewer Funded)0.00 0.00 1,685.18 (1,685.18)
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 25,251.57 (25,251.57)
ER&R Office Assistant (22% sewer; BA#2; 6.17.2013)0.00 0.00 17,060.00 (17,060.00)
Sequestration impacts (BA#2; 6.17.2013)0.00 (6,575.00)5,892.00 (12,467.00)
Emergency Management Office Asst (0.6 FTE to 1.0 FTE -0.00 0.00 3,355.95 (3,355.95)
15% sewer funded; BA#1; 3.04.2013)
Move KC Metro Revenues & Expenditures to F433 (BA#1; 3.04.2013)0.00 (14,000,000.00)(14,000,000.00)0.00
BA#6 Total 0.00 (14,006,575.00)(13,946,755.30)(59,819.70)
2014 Revised Budget 7,576,717.00 7,552,126.00 7,917,091.70 7,211,751.30
Total Resources / Expenditures 15,128,843.00 15,128,843.00
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DI.A Page 70 of 172
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Storm Drainage Fund (#432)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 6,299,114.00 9,295,843.00 8,530,856.00 7,064,101.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
New FTE - 1.0 Records Clerk (2% Storm Funded)0.00 0.00 1,685.18 (1,685.18)
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 31,148.44 (31,148.44)
ER&R Office Assistant (22% sewer; BA#2; 6.17.2013)0.00 0.00 17,060.00 (17,060.00)
Sequestration impacts (BA#2; 6.17.2013)0.00 (5,501.00)5,892.00 (11,393.00)
Emergency Management Office Asst (0.6 FTE to 1.0 FTE - 0.00 0.00 3,355.95 (3,355.95)
15% storm; BA#1; 3.04.2013)
Transfer Out Median Maintenance costs to the General Fund (BA#2; 6.17.2013)0.00 0.00 74,000.00 (74,000.00)
0.00
Project Carryforwards and Adjustments
CP1122 - 30th St. NE Area Flooding Phase 1 1,939,588.00 0.00 1,939,588.00 0.00
CP1202 - AWS Flooding Phase 2 1,338,000.00 0.00 1,338,000.00 0.00
CPXXXX - East Ridge Manor Storm Drainage Improv.535,000.00 0.00 535,000.00 0.00
CP1302 - BNSF Utility Crossing 420,000.00 0.00 420,000.00 0.00
CPXXXX - Vactor Decant Facility 0.00 0.00 270,000.00 (270,000.00)
CP0746 - Mill Creek 250,000.00 0.00 250,000.00 0.00
Transfer Out To F321
CP1016 - Fenster Levee Setback 0.00 0.00 10,000.00 (10,000.00)
BA#6 Total 4,482,588.00 (5,501.00)4,895,729.57 (418,642.57)
2014 Revised Budget 10,781,702.00 9,290,342.00 13,426,585.57 6,645,458.43
Total Resources / Expenditures 20,072,044.00 20,072,044.00
Sewer Metro Fund (#433)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 0.00 0.00 0.00 0.00
BA#6 (Proposed Ordinance #6474)
Fund operations
Continuation of previously approved requests
Move KC Metro Revenues & Expenditures from F431 (BA#1; 3.04.2013)0.00 14,000,000.00 14,000,000.00 0.00
BA#6 Total 0.00 14,000,000.00 14,000,000.00 0.00
2014 Revised Budget 0.00 14,000,000.00 14,000,000.00 0.00
Total Resources / Expenditures 14,000,000.00 14,000,000.00
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DI.A Page 71 of 172
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Solid Waste Fund (#434)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 596,362.00 12,062,904.00 12,497,894.00 161,372.00
BA#6 (Proposed Ordinance #6474)
Fund operations
New FTE - 1.0 Records Clerk (0.5% Solid Waste Funded)0.00 0.00 421.29 (421.29)
Continuation of previously approved requests
Adjust budgeted revenues and expenses for King County 0.00 1,087,595.00 35,278.00 1,052,317.00
tipping fee increase and Council approved Solid Waste rates per
Ordinance #6438; 11.19.2012.
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 7,134.34 (7,134.34)
BA#6 Total 0.00 1,087,595.00 42,833.63 1,044,761.37
2014 Revised Budget 596,362.00 13,150,499.00 12,540,727.63 1,206,133.37
Total Resources / Expenditures 13,746,861.00 13,746,861.00
Airport Fund (#435)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 544,152.00 808,380.00 867,903.00 484,629.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 466.58 (466.58)
Project Carryforwards and Adjustments
CPXXXX - Asphalt Rehab & Seal Coat (Funding: Federal grant $238,500 0.00 251,750.00 265,000.00 (13,250.00)
& State Grant $13,250)
CPXXXX - General Repair & Maint. (Funding: Federal grant)103,000.00 37,000.00 140,000.00 0.00
CPXXXX - Wildlife Hazard Assessment (Funding: Federal 0.00 38,000.00 40,000.00 (2,000.00)
grant $36,000 & State Grant $2,000)
CP1221 - Airport Master Plan (reduce for portion completed in 2013)0.00 (100,000.00)(111,500.00)11,500.00
BA#6 Total 103,000.00 226,750.00 333,966.58 (4,216.58)
2014 Revised Budget 647,152.00 1,035,130.00 1,201,869.58 480,412.42
Total Resources / Expenditures 1,682,282.00 1,682,282.00
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DI.A Page 72 of 172
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Cemetery Fund (#436)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 58,852.00 1,049,010.00 1,024,384.00 83,478.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 2,964.29 (2,964.29)
Reduce budget for Office Assistant position 0.00 0.00 (78,004.00)78,004.00
eliminated in December 2012.
Project Carryforwards and Adjustments
CPXXXX - Columbarium Niche Caps (project deleted; funded by Cemetery 0.00 0.00 (10,000.00)10,000.00
operations)
Adjust budgeted revenues to reflect rate increases approved 0.00 127,200.00 0.00 127,200.00
by Res.4886; 1.22.2013
BA#6 Total 0.00 127,200.00 (85,039.71)212,239.71
2014 Revised Budget 58,852.00 1,176,210.00 939,344.29 295,717.71
Total Resources / Expenditures 1,235,062.00 1,235,062.00
Golf Course Fund (#437)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 91,134.00 1,521,430.00 1,537,577.00 74,987.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 2,838.18 (2,838.18)
BA#6 Total 0.00 0.00 2,838.18 (2,838.18)
2014 Revised Budget 91,134.00 1,521,430.00 1,540,415.18 72,148.82
Total Resources / Expenditures 1,612,564.00 1,612,564.00
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DI.A Page 73 of 172
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Facilities Fund (#505)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 972,003.00 3,432,500.00 3,447,704.00 956,799.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Transfer out to F230 for sequestration (BA#2; 6.17.2013)0.00 17,675.00 17,675.00 0.00
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 6,307.20 (6,307.20)
Stratford Lot parking and Sound Transit Garage security (BA#1; 3.04.2013)0.00 0.00 22,000.00 (22,000.00)
BA#6 Total 0.00 17,675.00 45,982.20 (28,307.20)
2014 Revised Budget 972,003.00 3,450,175.00 3,493,686.20 928,491.80
Total Resources / Expenditures 4,422,178.00 4,422,178.00
Innovation and Technology Fund (#518)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 1,921,570.00 4,990,126.00 5,137,179.00 1,774,517.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 31,650.24 (31,650.24)
Funding for new Standby Pay Policy for on-call employees 0.00 0.00 15,990.00 (15,990.00)
New FTE - 1.0 Office Assistant 0.00 0.00 79,600.00 (79,600.00)
Personal Computer for new FTE - Records Clerk 0.00 2,500.00 2,500.00 0.00
BA#6 Total 0.00 2,500.00 129,740.24 (127,240.24)
2014 Revised Budget 1,921,570.00 4,992,626.00 5,266,919.24 1,647,276.76
Total Resources / Expenditures 6,914,196.00 6,914,196.00
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DI.A Page 74 of 172
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Equipment Rental Fund (#550)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 3,235,090.00 2,992,750.00 4,095,913.00 2,131,927.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
New FTE - 1.0 Mechanic - Salary and Benefit 0.00 0.00 84,033.71 (84,033.71)
expenses offset by reducing existing budget.0.00 0.00 (84,033.71)84,033.71
Equipment for New Mechanic FTE - One Time Costs 0.00 0.00 5,000.00 (5,000.00)
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 5,100.74 (5,100.74)
ER&R Office Assistant (24% ER&R; BA#2; 6.17.2013)0.00 0.00 18,610.00 (18,610.00)
BA#6 Total 0.00 0.00 28,710.74 (28,710.74)
2014 Revised Budget 3,235,090.00 2,992,750.00 4,124,623.74 2,103,216.26
Total Resources / Expenditures 6,227,840.00 6,227,840.00
Fire Pension Fund (#611)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 2,482,786.00 73,000.00 180,860.00 2,374,926.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 202.06 (202.06)
Transfer In from General Fund to fully fund pension liability 0.00 231,000.00 0.00 231,000.00
BA#6 Total 0.00 231,000.00 202.06 230,797.94
2014 Revised Budget 2,482,786.00 304,000.00 181,062.06 2,605,723.94
Total Resources / Expenditures 2,786,786.00 2,786,786.00
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DI.A Page 75 of 172
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Cemetery Endowment Fund (#701)Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 1,547,220.00 139,351.00 1,595,220.00 91,351.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Endowment Care Fee reduced from 15% to 10% by Ord.6447; 1.7.2013 0.00 (16,000.00)0.00 (16,000.00)
BA#6 Total 0.00 (16,000.00)0.00 (16,000.00)
2014 Revised Budget 1,547,220.00 107,351.00 1,595,220.00 59,351.00
Total Resources / Expenditures 1,654,571.00 1,654,571.00
Grand Total - All Funds Beg. Fund Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 59,000,241.00 153,945,014.00 164,654,843.00 48,290,412.00
BA#6 (Proposed Ordinance #6474)10,398,217.25 946,747.00 11,455,925.90 (110,961.65)
2014 Revised Budget 69,398,458.25 154,891,761.00 176,110,768.90 48,179,450.35
Total Resources / Expenditures 224,290,219.25 224,290,219.25
October 11, 2013
Prepared by City of Auburn Financial Planning Department
F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B-update 10.3.2013.xlsx Page 15
DI.A Page 76 of 172
Schedule B
2014 Appropriations by Fund
2014 Adopted BA#6 Total 2014 Revised
Fund Budget (Ord 6474) Amendments Budget
General Fund (#001)58,864,112.00 4,263,192.25 4,263,192.25 63,127,304.25
Arterial Street Fund (#102)4,706,022.00 2,065,446.00 2,065,446.00 6,771,468.00
Local Street Fund (#103)1,718,320.00 493,800.00 493,800.00 2,212,120.00
Hotel Motel Fund (#104)165,431.00 - - 165,431.00
Arterial Street Preservation Fund (#105)3,627,660.00 5,000.00 5,000.00 3,632,660.00
Drug Forfeiture Fund (#117)1,198,768.00 - - 1,198,768.00
Housing and Community Development Grant Fund (#119)495,647.00 - - 495,647.00
Recreation Trails Fund (#120)36,691.00 - - 36,691.00
Business Improvement Area Fund (#121)76,720.00 - - 76,720.00
Cumulative Reserve Fund (#122)5,703,796.00 - - 5,703,796.00
Mitigation Fees Fund (#124)3,411,402.00 1,045,300.00 1,045,300.00 4,456,702.00
1998 Library Fund (#229)330,354.00 - - 330,354.00
2010 Annex A&B Bond Debt Fund (#230)1,696,678.00 - - 1,696,678.00
2010 C&D Local Revitalization Debt Fund (#231)598,520.00 - - 598,520.00
LID Guarantee Fund (#249)34,688.00 - - 34,688.00
LID #250 (#250)56,762.00 - - 56,762.00
LID #350 (#275)7,246.00 - - 7,246.00
Municipal Park Construction Fund (#321)18,496,967.00 (8,490,769.00) (8,490,769.00) 10,006,198.00
Capital Improvements Fund (#328)6,111,123.00 666,109.00 666,109.00 6,777,232.00
Golf Course Debt Service Fund (#417)393,144.00 1,000.00 1,000.00 394,144.00
Water Fund (#430)20,181,730.00 5,045,654.00 5,045,654.00 25,227,384.00
Sewer Fund (#431)29,135,418.00 (14,006,575.00) (14,006,575.00) 15,128,843.00
Storm Drainage Fund (#432)15,594,957.00 4,477,087.00 4,477,087.00 20,072,044.00
Sewer Metro Fund (#433)- 14,000,000.00 14,000,000.00 14,000,000.00
Solid Waste Fund (#434)12,659,266.00 1,087,595.00 1,087,595.00 13,746,861.00
Airport Fund (#435)1,352,532.00 329,750.00 329,750.00 1,682,282.00
Cemetery Fund (#436)1,107,862.00 127,200.00 127,200.00 1,235,062.00
Golf Course Fund (#437)1,612,564.00 - - 1,612,564.00
Insurance Fund (#501)1,784,479.00 - - 1,784,479.00
Facilities Fund (#505)4,404,503.00 17,675.00 17,675.00 4,422,178.00
Innovation and Technology Fund (#518)6,911,696.00 2,500.00 2,500.00 6,914,196.00
Equipment Rental Fund (#550)6,227,840.00 - - 6,227,840.00
Fire Pension Fund (#611)2,555,786.00 231,000.00 231,000.00 2,786,786.00
Cemetery Endowment Fund (#701)1,686,571.00 (16,000.00) (16,000.00) 1,670,571.00
Total 212,945,255.00 11,344,964.25 11,344,964.25 224,290,219.25
October 11, 2013
Prepared by City of Auburn Financial Planning Department page 16DI.A Page 77 of 172
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 2013 Financial Report
Date:
October 15, 2013
Department:
Finance
Attachments:
August Financial Report
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The purpose of the monthly financial reports is to summarize for the City Council the
general state of Citywide financial affairs and to highlight significant items or trends that
the City Council should be aware of. The following provides a high level summary of the
City’s financial performance. Further detail can be found within the attached financial
report.
The August status report is based on financial data available as of September 26, 2013
for the period ending August 31, 2013. Sales tax information represents business
activity that occurred in June 2013.
General Fund:
The general fund is the City’s largest fund and is used to account for the majority of City
resources and services except those required by statute or to be accounted for in
another fund.
Through August 2013, general fund revenues totaled $34.6 million and were sufficient to
support total general fund expenses of $33.9 million. General fund revenues exceeded
budget by $1.5 million and exceeded collections for the same period last year by
$792,000. The increase in revenues over the previous year are due to several factors
and include an increase in property taxes of $887,000. Per the 2013-14 budget, Local
Street Fund street repairs are funded from sales taxes on construction; previously these
repairs were funded with property taxes. Other factors contributing to the improvement
in general fund include building permits and development related fees, which are
respectively up by $481,000 and $210,000 over the previous year; city utility taxes which
are up by $298,000 over the previous year; and these gains were partially offset by a net
reduction in natural gas and telephone utility taxes, which are respectively down by
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 78 of 172
$77,000 and $147,000.
General Fund expenditures totaled $33.9 million and compare to budget of $36.6 million
and $35.7 million for the same period last year. After adjusting for one-time expenses in
2012, 2013 expenditures to date are comparable to 2012 levels.
During the month of August, 377 pet licenses were sold (as compared to 526 in 2012)
resulting in $11,660 in revenue. Year-to-date, 3,434 licenses have been sold (compared
to 4,061 in 2012) bringing in a total of $102,515.
Enterprise Funds:
The City’s eight enterprise funds account for operations with revenues primarily provided
from user fees, charges or contracts for services.
At the end of August, the Water fund net operating income decreased slightly to
$271,300 (as compared to income of $288,700 in the previous year); reflecting
purchased water payments to Tacoma Public Utilities. The Sewer fund ended with a
$447,600 operating loss (compared to an operating loss of $1,030,500 the previous
year, excluding Metro); the Sewer-Metro Utility ended the period with operating income
of $81,500; and the Stormwater Utility ended with operating income of $782,700 (as
compared to operating income of $414,100 the previous year).
The Golf Course ended the period with an operating loss of $85,200 compared to an
operating loss of $158,500 for the same period last year and reflects an improvement in
the year-to-date rounds played at the Golf Course (37,062 compared to 35,067 for the
same period last year). The Cemetery ended August with net operating income of
$53,900 compared to an operating loss of $124,600 for the previous year, reflecting an
increase in operating revenue and a decrease in salaries/benefits expenditures.
Internal Service Funds:
Internal Service Funds provide services to other City departments and include functions
such as Insurance, Facilities, Innovation and Technology, and Equipment Rental. All
funds have sufficient revenues to cover year-to-date expenditures.
Investment Portfolio:
The City’s total cash and investments at the end of August was $112.4 million and
compares to $111.8 million the month prior.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Partridge Staff:Coleman
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 79 of 172
Meeting Date:October 21, 2013 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 80 of 172
Monthly Financial Report August 2013
General Fund 2012
Summary of Sources and Uses Annual
Budget YTD BudgetYTD ActualYTD Actual Amount
Operating Revenues
Property Tax 14,299,417.00$ 7,559,100.00$ 7,669,971.00$ 6,782,619.31$ 110,871.00$ 1.5 %
Sales Tax 11,695,309.00 7,629,000.00 8,146,681.148,330,760.60 517,681.146.8 %
Sales Tax - Annexation Credit 1,397,602.00 906,600.00 1,089,177.92 984,205.14 182,577.9220.1 %
Criminal Justice Sales Tax 1,225,059.00 805,600.00 983,002.73 907,115.89 177,402.7322.0 %
Brokered Natural Gas Tax 301,500.00 232,000.00 205,566.27 236,629.34 (26,433.73)(11.4)%
City Utilities Tax 2,991,933.00 1,955,300.00 2,223,108.40 1,925,082.97267,808.4013.7 %
Admissions Tax 363,609.00 262,900.00 235,941.06 252,523.68 (26,958.94)(10.3)%
Electric Tax 3,340,500.00 2,605,100.002,529,525.082,457,352.42 (75,574.92)(2.9)%
Natural Gas Tax 1,201,900.00 1,070,800.00 914,644.21 991,567.35(156,155.79)(14.6)%
Cable TV Franchise Fee 808,000.00 606,100.00 637,050.65 605,114.93 30,950.655.1 %
Cable TV Franchise Fee - Capital 62,000.00 46,700.00 47,254.10 47,268.79 554.101.2 %
Telephone Tax 2,032,574.00 1,391,000.00 1,202,948.59 1,349,600.65 (188,051.41)(13.5)%
Garbage Tax (external)151,504.00 109,100.00 66,197.97 79,376.65 (42,902.03)(39.3)%
Leasehold Excise Tax 50,501.00 33,300.00 19,685.44 28,762.45 (13,614.56)(40.9)%
Gambling Excise Tax 247,965.00 183,800.00 201,329.95 195,818.88 17,529.95 9.5 %
Taxes sub-total 40,169,373.0025,396,400.0026,172,084.5125,173,799.05775,684.513.1 %
Business License Fees 202,005.00 111,000.00 109,961.00 128,697.00 (1,039.00)(0.9)%
Building Permits 1,899,966.00 1,252,300.00 1,600,338.86 1,119,107.41348,038.8627.8 %
Other Licenses & Permits 454,413.00 273,000.00 461,507.15 251,119.82 188,507.1569.1 %
Intergovernmental (Grants, etc.) - (1)4,661,784.00 3,024,500.00 3,126,023.363,679,275.32 101,523.363.4 %
Charges for Services:
General Government Services 94,467.00 62,900.00 76,559.54 80,558.13 13,659.5421.7 %
Public Safety 17,300.00 12,700.00 15,806.29 166,881.26 3,106.2924.5 %
Development Services Fees 963,458.00 645,400.00 789,128.78 927,186.81 143,728.7822.3 %
Culture and Recreation 809,717.00 612,300.00 642,226.65 662,016.36 29,926.654.9 %
Fines and Forfeits 1,556,500.00 1,115,300.00 975,600.95 1,106,074.62 (139,699.05)(12.5)%
Fees/Charges/Fines sub-total 10,659,610.007,109,400.007,797,152.588,120,916.73687,752.589.7 %
Interests and Other Earnings 64,900.00 41,500.00 33,428.93 58,716.80 (8,071.07)(19.4)%
Rents, Leases and Concessions 308,000.00 219,900.00 233,727.76 234,610.78 13,827.766.3 %
Contributions and Donations 41,000.00 29,600.00 35,588.15 34,825.77 5,988.1520.2 %
Other Miscellaneous 92,200.00 67,200.00 43,092.00 95,536.19 (24,108.00)(35.9)%
Transfers In 267,000.00 267,000.00 193,548.00 17,000.00 (73,452.00)(27.5)%
Insurance Recoveries - Capital & Operating 25,000.00 11,801.19 120,446.61 101,925.25 108,645.42 920.6 %
Other Revenues sub-total 798,100.00 637,001.19659,831.45 542,614.7922,830.263.6 %
Total Operating Revenues 51,627,083.00$ 33,142,801.19$ 34,629,068.54$ 33,837,330.57$ 1,486,267.35$ 4.5 %
Operating Expenditures
Council & Mayor 1,020,762.99$ 680,508.66$ 682,313.50$ 585,232.73$ (1,804.84)$ (0.3)%
Municipal Court & Probation 682,424.39 434,900.00 245,252.41 1,950,296.60 189,647.5943.6 %
Human Resources 1,608,800.00 1,037,500.00 895,045.20 544,195.16 142,454.8013.7 %
Finance 1,315,343.78 902,600.00 811,318.03 789,535.43 91,281.9710.1 %
City Attorney 1,836,346.17 1,239,500.00 1,258,739.43 1,081,786.87 (19,239.43)(1.6)%
Planning 4,007,214.94 2,671,476.63 2,477,115.28 2,532,162.88 194,361.357.3 %
Community & Human Services 1,272,579.74 883,100.00 640,035.63 688,653.31243,064.3727.5 %
Jail - SCORE 7,046,419.00 4,375,283.834,278,725.44 2,523,502.13 96,558.392.2 %
Police 20,136,997.2113,223,800.0012,395,305.0311,956,278.60828,494.976.3 %
Engineering 2,836,440.40 1,820,500.00 1,782,251.29 1,606,765.61 38,248.712.1 %
Parks and Recreation 8,138,564.48 5,414,200.005,388,463.97 4,853,918.46 25,736.030.5 %
Streets 3,273,353.35 1,928,400.00 1,733,334.49 1,758,443.23 195,065.5110.1 %
Non-Departmental 2,962,767.93 1,995,178.62 1,352,175.51 4,800,996.16 643,003.1132.2 %
Total Operating Expenditures 56,138,014.38$ 36,606,947.74$ 33,940,075.21$ 35,671,767.17$ 2,666,872.53$ 7.3 %
2013 2013 YTD Budget vs. Actual
Favorable (Unfavorable)
Percentage
(1) Streamlined Sales Tax mitigation payments represent intergovernmental revenues from the State of Washington
and are presented above in the Intergovernmental Revenue category. For the first eight months of 2013,
$1,279,524.54 in Streamlined Sales Tax mitigation payments is included and is based upon the actual and
anticipated 2013 Streamlined Sales Tax mitigation payments of $2,000,000.00. This is reconciled at the end of
each quarter and is based upon actual distributions from the State.
1DI.B Page 81 of 172
Monthly Financial Report August 2013
Overview
This financial overview reflects the City’s overall financial position for the fiscal period ending
August 31, 2013 and represents financial data available as of September 26, 2013. The budgeted
year-to-date revenues and operating expenditures are primarily based on collection/disbursement
average for the same period of the two years prior.
General Fund revenues totaled $34.6 million as of the end of August 2013 and compares to
previous year to date collections of $33.8 million and budget of $33.1 million. Improvement in
General Fund revenue performance is primarily due to continued strength in sales tax revenues,
building permits, and increased City utility tax revenues. These improvements are partially offset
by reduced collections from natural gas, telephone utility taxes, and fines and forfeits related to
traffic infractions. Major commercial projects contributing to the growth in building permit and
development related fees this year include the Auburn High School Modernization project, the
remodel of The Outlet Collection – Seattle, several projects at Boeing, as well as the Franciscan
Medical Pavilion. In addition, there are several housing developments within the City that have
contributed to the economic growth including the Ridge at Bowman Creek, Auburn 40 PUD,
Lakeland East, and Vista Pointe.
General Fund expenditures totaled $33.9 million and compares to budget of $36.6 million.
Department spending are within budget and expectations, with the majority of under-
expenditures due to timing of expenditures and salary savings from current and earlier vacancies.
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Revenues vs. Expenditures
2013 Actual
2013 Budget
2DI.B Page 82 of 172
Monthly Financial Report August 2013
Revenues
The combined total of property tax, sales/use tax, utility tax, gambling, and admissions tax
provide approximately 80% of all resources supporting general governmental activities. The
following section provides additional information on these sources.
Property Tax collections to date total $7.7 million and compare to collections of $7.9 million for
the same period the previous year, after adjusting for transfers to the Local Street Fund (SOS)
program 1 . The majority of property tax revenues are collected during the months of April and
October, coinciding with the due date for the County property tax billings.
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2013 budget
2013 actual to date
2012 actual
* Per 2013-2014 budget, Local Street Fund (Fund 103) street repairs funded from sales taxes on construction.
1 In 2012, property taxes for the same period totaled $7,862,428.70. Of this amount, $6,782,619.31 was distributed to the
General Fund and $1,079,809.39 was distributed to the Local Street Fund (Fund 103). 3DI.B Page 83 of 172
Monthly Financial Report August 2013
Sales tax distributions Citywide totaled $9.2 million of which $8.1 million was distributed to the
General Fund and $1.1 million to the Local Street Fund (SOS) program.*
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(Net of Revenue from Construction)
2013 budget
2013 actual to date
2012 actual
* Per 2013-2014 budget, Local Street Fund (Fund 103) street repairs funded from sales taxes on construction.
Total transferred year-to-date through August: $1,090,954.08. The graphic above presents sales taxes under
the current policy.
The following table breaks out the City’s base sales tax, excluding Criminal Justice, Annexation
Credit and Streamlined Sales Tax Mitigation by major business sectors*.
20122013
Component GroupActualActualAmount
Construction 721,015.801,090,954.39369,938.5951.3 %
Manufacturing 220,537.44402,537.54182,000.1082.5 %
Transportation & Warehousing40,986.9825,779.47(15,207.51)(37.1)%
Wholesale Trade 852,853.13835,466.61(17,386.52)(2.0)%
Automotive 1,972,662.382,054,461.9481,799.564.1 %
Retail Trade 2,578,973.802,780,985.82202,012.027.8 %
Services 1,920,609.022,020,552.8199,943.795.2 %
Miscellaneous 40,588.7238,423.29(2,165.43)(5.3)%
YTD Total 8,348,227.279,249,161.87900,934.6010.8 %
Change from 2012
August-2013
Comparison of Sales Tax Collections by SIC Group
Percentage
* 2012 actuals for the Manufacturing sector include an adjustment of -$74,000 by the State Department of
Revenue as a result of an audit.
4DI.B Page 84 of 172
Monthly Financial Report August 2013
As shown on the prior page, the areas showing the largest amount of increase in revenues
compared to 2012 are in the construction trade and the retail trade categories. These changes
reflect the increased level of construction activity within the City as well as improvement in
general economic conditions and consumer spending. In general, consumer spending accounts
for approximately two-thirds of economic activity.
Year to date sales tax revenue on construction, which is transferred to the Local Street Fund
(Fund 103) for local street repair and maintenance, totals $1,091,000 and exceeds budget by
$204,000, reflecting commercial and residential construction activity throughout the City.
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Sales Tax on Construction Transfer
2013 budget
2013 actual to date
Utility Taxes consists of City interfund utility taxes (Water, Sewer, Storm and Solid Waste) and
external utility taxes (Electric, Natural Gas, Telephone and Solid Waste). Utility tax collections
through August were $6.9 million and compares to $6.8 million collected the same period last
year.
5DI.B Page 85 of 172
Monthly Financial Report August 2013
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Utility Tax
2013 budget
2013 actual to date
2012 actual
As shown in the table below, increased collections from City interfund utilities partially offset
lower than expected collections from private utility providers. A mild winter has reduced
consumer heating demands and resulted in a decline in electric and natural gas revenue
collections. Earlier this year, the Washington Utilities and Transportation Commission approved
a rate decrease for natural gas - which reduced the residential rates by approximately 7% and
commercial rates by approximately 10%. This rate decrease was a result of an abundant
domestic supply of natural gas. Telephone utility tax revenues are under budget by $188,000
year-to-date, reflecting the rapid change in this industry as more individuals move from
traditional land lines to cellular and internet-based phone services.
201220132013
Month ActualBudgetActualAmount Amount
City Interfund Utility Taxes1,925,082.971,955,300.002,223,108.40298,025.43 15.5 %267,808.40 13.7 %
Electric 2,457,352.422,605,100.002,529,525.0872,172.66 2.9 %(75,574.92)(2.9)%
Natural Gas 991,567.351,070,800.00914,644.21(76,923.14)(7.8)%(156,155.79)(14.6)%
Telephone 1,349,600.651,391,000.001,202,948.59(146,652.06)(10.9)%(188,051.41)(13.5)%
Solid Waste (external)79,376.65109,100.0066,197.97(13,178.68)(16.6)%(42,902.03)(39.3)%
YTD Total 6,802,980.047,131,300.006,936,424.25133,444.21 2.0 %(194,875.75)(2.7)%
August-2013
Utility Tax by Type
2013 vs. 2012 Actual 2013 vs. Budget
Percentage Percentage
6DI.B Page 86 of 172
Monthly Financial Report August 2013
Cable TV Franchise Fees, which are collected quarterly, totals $637,000 and exceed year to date
budget by $31,000 or 5.1%.
$0
$100
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$600
$700
$800
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1st Quarter2nd Quarter3rd Quarter4th Quarter
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Cable TV Franchise Fee
2013 budget
2013 actual to date
2012 actual
Licenses and Permits include business licenses, building permits, plumbing, electric and other
licenses and permit fees. Building permit fees and business licenses make up 80% of the annual
budgeted revenue in this category.
Total building permit revenues collected through August totals $1.6 million and compares to
budget of $1.3 million. Year-to-date building permits issued through August total 670, and
compares to 634 during the same period last year. Major projects contributing to revenues this
year include the Auburn High School Modernization project, the remodel of The Outlet
Collection – Seattle, various projects at Boeing, the Franciscan Medical Pavilion, the Walter E.
Nelson Building (janitorial supply distributor) as well as several housing developments including
Lakeland East, Auburn 40 PUD, Brannan J #38, and The Ridge at Bowman Creek.
7DI.B Page 87 of 172
Monthly Financial Report August 2013
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
$1,800
$2,000
JanFebMarAprMayJunJulAugSepOctNovDec
Th
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Building Permits
2013 budget
2013 actual to date
2012 actual
Business License revenues collected to date total $110,000 and are on target with budget. The
graphic below reflects the timing of payments by business owners, where the majority of business
license payments are collected during the first two months of the year and the last month of the
year.
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2013 actual to date
2012 actual
8DI.B Page 88 of 172
Monthly Financial Report August 2013
Intergovernmental includes Grants (Direct & Indirect Federal, State and Local), state shared
revenues and compact revenue from the Muckleshoot Indian Tribe (MIT). Collections to date
total $3.1 million and include a $49,000 interlocal grant from the King County Flood Control
district that was received for reimbursement for expenses related to the 2012 Mill Creek Project.
State shared revenue includes $1,279,524.54 in actual and anticipated Streamlined Sales Tax mitigation payments made
through August.
201220132013
Revenue ActualBudgetActualAmount Amount
Federal Grants 265,288.8723,000.0046,900.61(218,388.26)(82.3)%23,900.61 103.9%
State Grants 59,742.3670,600.0096,849.4137,107.05 62.1 %26,249.41 37.2%
Interlocal Grants 10,048.9222,900.0058,485.7848,436.86 482.0 %35,585.78 155.4%
State Shared Revenue2,803,013.982,465,200.002,458,960.77(344,053.21)(12.3)%(6,239.23)(0.3)%
Muckleshoot Casino Emerg.528,469.00437,500.00437,462.00(91,007.00)(17.2)%(38.00)(0.0)%
Intergovernmental Service12,712.195,300.0027,364.7914,652.60 115.3 %22,064.79 416.3%
YTD Total 3,679,275.323,024,500.003,126,023.36(553,251.96)(15.0)%101,523.36 3.4%
August-2013
Intergovernmental
2013 vs. 2012 Actual2013 vs. Budget
% Change % Change
Charges for Services consists of general governmental services, public safety, development service
fees and cultural & recreation fees. Development service fees and culture and recreation fees
make up over 85% of the revenue within this category. Development service fee collections
through August, which primarily consist of plan check fees, exceed budget by $144,000 to date.
Plan check fees collected in August totaled $38,000 and included projects such as The Outlet
Collection – Seattle and several housing developments such as Kendall Ridge. The year-over-year
decline in development service fees reflect plan check fees for the Auburn High School
Modernization and the Boeing re-roofing projects both of which were received in 2012.
Culture and recreation revenues are $30,000 higher than budget; reflecting increased activity
from City special events and league fees. The year-over-year decline in Public Safety charges
reflect the elimination of Adult Probation revenue (these revenues are retained by King County
under the City-King County District Court contract).
201220132013
Revenue ActualBudgetActualAmount Amount
General Government80,558.1362,900.0076,559.54(3,998.59)(5.0)%13,659.54 21.7 %
Public Safety 166,881.2612,700.0015,806.29(151,074.97)(90.5)%3,106.29 24.5 %
Development Services927,186.81645,400.00789,128.78(138,058.03)(14.9)%143,728.78 22.3 %
Culture & Recreation662,016.36612,300.00642,226.65(19,789.71)(3.0)%29,926.65 4.9 %
YTD Total1,836,642.561,333,300.001,523,721.26(312,921.30)(17.0)%190,421.26 14.3 %
August-2013
Charges for Services by Type
2013 vs. 2012 Actual2013 vs. Budget
Percentage Percentage
9DI.B Page 89 of 172
Monthly Financial Report August 2013
Note: August 2012 collections include plan check fees related to the Boeing re-roofing project as well as fees
paid by the Auburn School District for the Auburn High School modernization and reconstruction project.
[Source: August 2012 monthly financial report]
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
JanFebMarAprMayJunJulAugSepOctNovDec
Th
o
u
s
a
n
d
s
Development Service Fees
2013 budget
2013 actual to date
2012 actual
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
JanFebMarAprMayJunJulAugSepOctNovDec
Th
o
u
s
a
n
d
s
Culture & Recreation
2013 budget
2013 actual to date
2012 actual
10DI.B Page 90 of 172
Monthly Financial Report August 2013
Fines & Penalties include traffic and parking infraction penalties, Redflex photo enforcement
violations, criminal fines (including criminal traffic, criminal non traffic and criminal costs) as well
as non court fines such as false alarm and shopping cart fines. Total revenue to date is $976,000
and compares to budget of $1.1 million. Civil Infraction Penalties include traffic infractions and
other non-parking infractions. The majority of the revenues collected in this category relate to
traffic infractions. Year-to-date through August, a total of $304,000 has been collected for traffic
infractions, compared to $424,000 for the same period last year.
201220132013
Month ActualBudgetActualAmount Amount
Civil Penalties 11,595.909,700.0013,308.391,712.49 14.8 %3,608.39 37.2 %
Civil Infraction Penalties 423,645.87458,800.00304,440.55(119,205.32)(28.1)%(154,359.45)(33.6)%
Redflex Photo Enforcement401,507.88364,400.00402,031.19523.31 0.1 %37,631.19 10.3 %
Parking Infractions 77,942.72122,000.0089,782.6311,839.91 15.2 %(32,217.37)(26.4)%
Criminal Traffic Misdemeanor66,587.6459,800.0037,619.76(28,967.88)(43.5)%(22,180.24)(37.1)%
Criminal Non-Traffic Fines63,028.3562,900.0043,077.49(19,950.86)(31.7)%(19,822.51)(31.5)%
Criminal Costs 11,495.059,400.0018,498.417,003.36 60.9 %9,098.41 96.8 %
Non-Court Fines & Penalties50,271.2128,300.0066,842.5316,571.32 33.0 %38,542.53 136.2 %
YTD Total 1,106,074.621,115,300.00975,600.95(130,473.67)(11.8)%(139,699.05)(12.5)%
August-2013
Fines & Forfeits by Type
2013 vs. 2012 Actual2013 vs. Budget
Percentage Percentage
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
JanFebMarAprMayJunJulAugSepOctNovDec
Mi
l
l
i
o
n
s
Fines & Penalties
2013 budget
2013 actual to date
2012 actual
11DI.B Page 91 of 172
Monthly Financial Report August 2013
$0
$100
$200
$300
$400
$500
$600
$700
JanFebMarAprMayJunJulAugSepOctNovDec
Th
o
u
s
a
n
d
s
Redflex Photo Enforcement
2013 budget
2013 actual to date
2012 actual
Miscellaneous revenues primarily consist of income from facility rentals; other sources within this
category include investment earnings, contributions & donations and other miscellaneous income.
Total revenue collected to date is $346,000 compared to budget of $358,000.
201220132013
Month ActualBudgetActualAmount Amount
Interest & Investments 58,716.8041,500.0033,428.93(25,287.87)(43.1)%(8,071.07)(19.4)%
Rents & Leases 234,610.78219,900.00233,727.76(883.02)(0.4)%13,827.766.3 %
Contributions & Donations34,825.7729,600.0035,588.15762.382.2 %5,988.1520.2 %
Other Miscellaneous Revenue95,536.1967,200.0043,092.00(52,444.19)(54.9)%(24,108.00)(35.9)%
YTD Total 423,689.54358,200.00345,836.84(77,852.70)(18.4)%(12,363.16)(3.5)%
Miscellaneous Revenues by Type
August-2013
2013 vs. 2012 2013 vs. Budget
Percentage Percentage
Real Estate Excise Tax (REET) revenue is receipted into the Capital Improvement Projects Fund
and is used for governmental capital projects. Total revenue at the end of August was $1.3
million and exceeds budget and prior year actuals by $418,000 and $409,000 respectively,
reflecting a robust local and regional real estate market. As shown in the table below, REET
revenues collected in August total $201,000 as compared to $120,000 for the same month 2012.
August revenues reflect the sale of numerous single family homes, the sale of two large industrial
/ manufacturing properties, as well as the sale of a large plat of vacant land to a local developer.
12DI.B Page 92 of 172
Monthly Financial Report August 2013
October 2012 revenue spike noted above was due to the sale of the Auburn Regional Medical Center to Multicare.
2012 2013 2013
Month ActualBudgetActualAmountPercentageAmountPercentage
Jan 61,442.49 71,106.27113,614.7952,172.3084.9%42,508.5259.8%
Feb 155,948.4285,001.51107,484.61(48,463.81)-31.1%22,483.1026.5%
Mar 136,790.25159,419.95143,198.356,408.104.7%(16,221.60)-10.2%
Apr 73,078.0272,572.39124,445.4951,367.4770.3%51,873.1071.5%
May 92,567.53124,286.11162,750.3670,182.8375.8%38,464.2530.9%
Jun 96,292.0599,944.08177,379.5281,087.4784.2%77,435.4477.5%
Jul 152,248.61177,428.46267,976.11115,727.5076.0%90,547.6551.0%
Aug 119,924.2590,201.91200,626.5680,702.3167.3%110,424.65122.4%
Sep 112,406.7575,348.48 (112,406.75)-100.0%(75,348.48)-100.0%
Oct 482,980.66219,270.33 (482,980.66)-100.0%(219,270.33)-100.0%
Nov 108,095.04112,080.14 (108,095.04)-100.0%(112,080.14)-100.0%
Dec 174,868.17113,340.35 (174,868.17)-100.0%(113,340.35)-100.0%
YTD Total 888,291.62879,960.701,297,475.79409,184.1746.1%417,515.0947.4%
Real Estate Excise Tax Revenues
2013 vs. 2012 2013 vs. Budget
August-2013
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
JanFebMarAprMayJunJulAugSepOctNovDec
Mi
l
l
i
o
n
s
Real Estate Excise Tax
2013 budget
2013 actual to date
2012 actual
13DI.B Page 93 of 172
Monthly Financial Report August 2013
Pet Licensing
During the month of August, 377 pet licenses were sold resulting in $11,660 in revenue. Year to
date revenues totaled $102,515, and has surpassed the 2013 budget goal of $96,000. During the
same month in 2012, 526 licenses were sold, resulting in $14,815 in revenue to King County.
0
100
200
300
400
500
600
700
Ja
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S
o
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Month
Pet License Sales By Month
2013 vs 2012
2013 Licenses Sold
2012 Licenses Sold
2013 Budget Goal: $ 96,000 or more
2014 Budget Goal: $240,000 or more
Year-to-Date Revenue 2013 (through August) = $102,515
Year-to-Date Licenses 2013 (through August) = 3,434
Year-to-Date Licenses 2012 (through August) = 4,061 as reported by King County
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
Ja
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No
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Month
Pet Licensing Revenue By Month
2013
2013 License Revenue
14DI.B Page 94 of 172
Monthly Financial Report August 2013
0
2,000
4,000
6,000
8,000
10,000
12,000
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
Ja
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Ma
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Ap
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Ma
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Month
Cumulative Pet Licensing Revenue & Sales
2013 vs 2012
2013 License Revenue (L)
2013 License Revenue
(Budget Goal: $96,000)
2013 Licenses Sold (R)
2012 Licenses Sold (R)
Enterprise Funds
The detailed Working Capital and Fund Balance statements for Enterprise and Internal Service
funds can be found in the Appendix at the end of this Report.
The Water Utility net operating income declined slightly in August from $288,700 in 2012 to
$271,300 in 2013, reflecting the cost of purchased water through Tacoma Public Utilities. As
shown in the graphic below, water sales increased over 2012 levels, reflecting summer water
usage. Historically, about one-third of the utility’s annual revenues are received during the peak
summer months August through October.
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
JanFebMarAprMayJunJulAugSepOctNovDec
Th
o
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s
a
n
d
s
Water Revenues vs Water Sold
2013 vs 2012
2012 Water Sales ($)
2013 Water Sales ($)
2012 Water Sold (ccf)
2013 Water Sold (ccf)
The Sewer Utility ended the period with a $447,600 net operating loss and compares to a
$1,030,500 net loss for the same period in 2012 (excluding Metro wastewater treatment
15DI.B Page 95 of 172
Monthly Financial Report August 2013
revenues and expenditures, which are now being tracked separately in the Sewer-Metro fund).
The Sewer-Metro Utility ended August with net operating income of $81,500.
The Stormwater Utility ended the period with $782,700 in net operating income which
compares to $414,100 in net income for the same period last year.
The number of rounds played at the Auburn Golf Course (AGC) in August totaled 7,181 as
compared to 7,447 for the same period last year, reflecting a relatively wet month that recorded
1.36” of rainfall, the highest since 2008. Year-to-date rounds totaled 37,062 versus 35,067
rounds in 2012. The AGC ended August with a net operating loss of $85,200 compared to a loss
of $158,500 for the same period last year.
$0
$50
$100
$150
$200
$250
$300
JanFebMarAprMayJunJulAugSepOctNovDec
Th
o
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a
n
d
s
Golf Course Operating Revenues & Expenditures By Month
2013 vs 2012
2013 Bud. Revenue
2013 Act. Revenue
2012 Act. Revenue
2013 Act. Expenses
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
JanFebMarAprMayJunJulAugSepOctNovDec
Th
o
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a
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d
s
Cumulative Golf Course Revenues & Expenditures
2013 vs 2012
2013 Bud. Revenue
2013 Act. Revenue
2012 Act. Revenue
2013 Act. Expenses
16DI.B Page 96 of 172
Monthly Financial Report August 2013
The Cemetery Fund ended August with operating income of $53,900 compared to a $124,600
net operating loss for the same period last year which reflects a decline in Cemetery operating
expenditures and an increase in operating revenue. In August, the number of interments at the
Cemetery totaled 21 (10 burials, 11 cremations) which compares to 28 (6 burials, 22 cremations)
for the same period last year. Year-to-date interments total 155 (76 burials, 79 cremations)
compared to 170 (70 burials, 100 cremations) in 2012.
$0
$20
$40
$60
$80
$100
$120
$140
JanFebMarAprMayJunJulAugSepOctNovDec
Th
o
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s
a
n
d
s
Cemetery Operating Revenues & Expenditures By Month
2013 vs 2012
2013 Bud. Revenue
2013 Act. Revenue
2012 Act. Revenue
2013 Act. Expenses
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
JanFebMarAprMayJunJulAugSepOctNovDec
Th
o
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a
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s
Cumulative Cemetery Revenues & Expenditures
2013 vs 2012
2013 Bud. Revenue
2013 Act. Revenue
2012 Act. Revenue
2013 Act. Expenses
17DI.B Page 97 of 172
Monthly Financial Report August 2013
Internal Service Funds
Operating expenditures within the Insurance Fund represents the premium cost-pool that will be
allocated monthly to other City funds over the course of 2013. As a result, this balance will
gradually diminish each month throughout the year.
No significant variances are reported in the Facilities, Innovation & Technology, or Equipment
Rental Funds. All funds have sufficient revenues to cover year-to-date expenditures.
Contact Information
This report is prepared by the Finance Department. Additional financial information can also be
viewed at our website: http://www.auburnwa.gov/. For any questions about the report please
contact us at mchaw@auburnwa.gov or scoleman@auburnwa.gov.
18DI.B Page 98 of 172
Investment Purchase Purchase Maturity Yield to
Type Date Price Date Maturity
State Investment Pool Various 98,351,987$ Various 0.12%
KeyBank Money Market Various 9,017,262 Various 0.15%
US Treasury 05/04/1990 57,750 05/15/2016 5.72%
FFCB 4/11/2013 3,000,000 4/11/2016 0.43%
FHLMC 7/25/2013 2,000,000 7/25/2017 1.500%
Total Cash & Investments 112,426,999$ 0.161%
Investment Mix % of Total
State Investment Pool 87.5%Current 6-month treasury rate 0.07%
KeyBank Money Market 8.0%Current State Pool rate 0.12%
US Treasury 0.1%KeyBank Money Market 0.15%
FFCB 2.7%Blended Auburn rate 0.16%
FHLMC 1.8%
100.0%
City of Auburn
Investment Portfolio Summary
August 31, 2013
Summary
19DI.B Page 99 of 172
SALES TAX SUMMARY
AUGUST 2013 SALES TAX DISTRIBUTIONS (FOR JUNE 2013 RETAIL ACTIVITY)
2012 Annual Total 2012 YTD 2013 YTD YTD 2012 Annual Total 2012 YTD 2013 YTD YTD
NAICS CONSTRUCTION (Nov '11-Oct '12)(Nov '11 - June '12)(Nov '12 - June '13)% Diff NAICS AUTOMOTIVE (Nov '11-Oct '12)(Nov '11 - June '12)(Nov '12 - June '13)% Diff
236 Construction of Buildings 483,408.87 264,158.78 513,985.16 94.6%441 Motor Vehicle and Parts Dealer 2,795,163.85 1,827,714.66 1,895,084.16 3.7%
237 Heavy and Civil Construction 114,822.92 75,464.82 64,270.69 -14.8%447 Gasoline Stations 223,463.26 144,947.72 159,377.78 10.0%
238 Specialty Trade Contractors 622,980.45 381,392.20 512,698.54 34.4%TOTAL AUTOMOTIVE 3,018,627.11$ 1,972,662.38$ 2,054,461.94$ 4.1%
TOTAL CONSTRUCTION 1,221,212.24$ 721,015.80$ 1,090,954.39$ 51.3%Overall Change from Previous Year 81,799.56$
Overall Change from Previous Year 369,938.59$
2012 Annual Total 2012 YTD 2013 YTD YTD
2012 Annual Total 2012 YTD 2013 YTD YTD NAICS RETAIL TRADE (Nov '11-Oct '12)(Nov '11 - June '12)(Nov '12 - June '13)% Diff
NAICS MANUFACTURING (Nov '11-Oct '12)(Nov '11 - June '12)(Nov '12 - June '13)% Diff 442 Furniture and Home Furnishings 226,308.94 143,563.16 154,354.50 7.5%
311 Food Manufacturing 2,932.07 2,246.94 1,192.77 -46.9%443 Electronics and Appliances 145,390.62 93,814.88 116,602.96 24.3%
312 Beverage and Tobacco Products 5,855.42 3,680.68 5,316.65 44.4%444 Building Material and Garden 425,493.64 270,142.60 294,867.16 9.2%
313 Textile Mills 569.85 82.87 153.58 85.3%445 Food and Beverage Stores 341,378.74 222,971.78 214,358.30 -3.9%
314 Textile Product Mills 4,456.85 3,668.07 2,953.85 -19.5%446 Health and Personal Care Store 148,812.47 102,632.14 119,416.86 16.4%
315 Apparel Manufacturing 217.67 197.41 255.49 29.4%448 Clothing and Accessories 772,153.02 510,292.21 577,390.96 13.1%
316 Leather and Allied Products 58.91 55.11 6.42 -88.4%451 Sporting Goods, Hobby, Books 120,507.49 83,927.69 82,354.60 -1.9%
321 Wood Product Manufacturing 31,417.29 15,009.01 51,772.77 244.9%452 General Merchandise Stores 967,039.39 661,500.02 652,127.03 -1.4%
322 Paper Manufacturing 3,943.50 2,698.00 2,378.81 -11.8%453 Miscellaneous Store Retailers 508,326.14 312,498.89 354,582.58 13.5%
323 Printing and Related Support 28,275.22 19,885.08 16,261.63 -18.2%454 Nonstore Retailers 268,502.71 177,630.43 214,930.87 21.0%
324 Petroleum and Coal Products 10,532.00 5,133.27 6,644.56 29.4%TOTAL RETAIL TRADE 3,923,913.16$ 2,578,973.80$ 2,780,985.82$ 7.8%
325 Chemical Manufacturing 8,088.54 4,441.73 5,455.23 22.8%Overall Change from Previous Year 202,012.02$
326 Plastics and Rubber Products 9,468.87 6,103.69 6,400.89 4.9%
327 Nonmetallic Mineral Products 17,323.71 10,138.49 12,286.28 21.2%
331 Primary Metal Manufacturing 1,765.68 1,518.18 402.78 -73.5%2012 Annual Total 2012 YTD 2013 YTD YTD
332 Fabricated Metal Product Manuf 24,964.99 10,498.34 5,357.27 d -49.0%NAICS SERVICES (Nov '11-Oct '12)(Nov '11 - June '12)(Nov '12 - June '13)% Diff
333 Machinery Manufacturing 12,890.22 8,355.46 13,378.65 60.1%51*Information 396,353.38 261,298.29 290,369.60 11.1%
334 Computer and Electronic Produc 10,260.16 5,995.59 9,720.75 62.1%52*Finance and Insurance 53,290.56 28,208.48 b 62,103.95 120.2%
335 Electric Equipment, Appliances 426.32 292.21 938.38 221.1%53*Real Estate, Rental, Leasing 326,259.42 204,889.25 183,878.86 -10.3%
336 Transportation Equipment Man 187,175.19 91,563.40 a 228,243.96 149.3%541 Professional, Scientific, Tech 173,274.20 112,981.51 122,083.67 8.1%
337 Furniture and Related Products 18,721.33 12,702.84 15,655.64 23.2%551 Company Management 15.78 10.67 78.00 631.0%
339 Miscellaneous Manufacturing 25,368.10 16,271.07 17,761.18 9.2%56*Admin. Supp., Remed Svcs 334,354.06 183,476.72 235,860.54 28.6%
TOTAL MANUFACTURING 404,711.89$ 220,537.44$ 402,537.54$ 82.5%611 Educational Services 53,671.83 33,218.27 31,205.03 -6.1%
Overall Change from Previous Year 182,000.10$ 62*Health Care Social Assistance 114,832.81 20,422.74 27,316.83 33.8%
71*Arts and Entertainment 153,417.34 116,237.72 112,028.08 -3.6%
72*Accomodation and Food Svcs 920,555.95 598,527.40 631,056.06 5.4%
2012 Annual Total 2012 YTD 2013 YTD YTD 81*Other Services 388,278.72 262,025.67 257,061.26 -1.9%
NAICS TRANSPORTATION AND WAREHOUSING (Nov '11-Oct '12)(Nov '11 - June '12)(Nov '12 - June '13)% Diff 92*Public Administration 142,187.99 99,312.30 67,510.93 -32.0%
481 Air Transportation 0.00 0.00 0.00 N/A TOTAL SERVICES 3,056,492.04$ 1,920,609.02$ 2,020,552.81$ 5.2%
482 Rail Transportation 19,181.85 17,121.99 8,328.44 -51.4%Overall Change from Previous Year 99,943.79$
484 Truck Transportation 10,245.48 7,160.08 (5,684.20)c -179.4%
485 Transit and Ground Passengers 268.22 268.22 93.19 -65.3%
488 Transportation Support 18,841.37 11,711.47 15,921.65 35.9%2012 Annual Total 2012 YTD 2013 YTD YTD
491 Postal Service 470.02 214.44 580.01 170.5%NAICS MISCELLANEOUS (Nov '11-Oct '12)(Nov '11 - June '12)(Nov '12 - June '13)% Diff
492 Couriers and Messengers 568.35 427.32 1,000.52 134.1%000 Unknown 1.04 1.04 0.00 -100.0%
493 Warehousing and Storage 5,376.49 4,083.46 5,539.86 35.7%111-115 Agriculture, Forestry, Fishing 2,868.29 1,909.36 3,052.60 59.9%
TOTAL TRANSPORTATION 54,951.78$ 40,986.98$ 25,779.47$ -37.1%211-221 Mining & Utilities 30,228.91 20,026.95 13,639.06 -31.9%
Overall Change from Previous Year (15,207.51)$ 999 Unclassifiable Establishments 27,601.09 18,651.37 21,731.63 16.5%
TOTAL SERVICES 60,699.33$ 40,588.72$ 38,423.29$ -5.3%
Overall Change from Previous Year (2,165.43)$
2012 Annual Total 2012 YTD 2013 YTD YTD
NAICS WHOLESALE TRADE (Nov '11-Oct '12)(Nov '11 - June '12)(Nov '12 - June '13)% Diff
423 Wholesale Trade, Durable Goods 1,137,932.04 751,147.01 727,264.77 -3.2%GRAND TOTAL 13,037,325.52$ 8,348,227.27$ 9,249,161.87$
424 Wholesale Trade, Nondurable 153,721.30 98,397.94 104,757.11 6.5%Overall Change from Previous Year 900,934.60$ 10.8%
425 Wholesale Electronic Markets 5,064.63 3,308.18 3,444.73 4.1%
TOTAL WHOLESALE 1,296,717.97$ 852,853.13$ 835,466.61$ -2.0%
Overall Change from Previous Year (17,386.52)$
a. Wa. State Dept of Revenue audit adjustment to sales tax returns for period Nov 2011 (adjustment: -$73,971).
b. Wa. State Dept of Revenue audit adjustment to sales tax returns for period Dec 2011 (adjustment: -$20,014).
c. Wa. State Dept of Revenue audit adjustment to sales tax returns for period Jan 2013 (adjustment: -$11,382).
d. Wa. State Dept of Revenue audit adjustment to sales tax returns for period May 2013 (adjustment - $30,493).
08/27/13 file:Monthly Sales Tax Report.xls
Prepared by Auburn Finance Department
20DI.B Page 100 of 172
INNOVATION EQUIPMENT
& TECHNOLOGY RENTAL
OPERATING REVENUES
Charges For Service 7,326,320.64 4,482,030.16 - 5,418,014.84 8,540,542.78 10,252.72 656,200.20 829,754.24 - - - -
Interfund Charges For Service - - - - - - - - - 2,344,203.00 3,187,825.00 1,961,913.73
Sewer Metro Service Revenue - - 9,695,987.33 - - - - - - - - -
Rents, Leases, Concessions, & Other - - - - - 407,684.21 - 308,631.68 - 85,012.34 54,501.50 -
TOTAL OPERATING REVENUES 7,326,320.64 4,482,030.16 9,695,987.33 5,418,014.84 8,540,542.78 417,936.93 656,200.20 1,138,385.92 - 2,429,215.34 3,242,326.50 1,961,913.73
OPERATING EXPENSES
Salaries & Wages 1,516,234.28 1,004,573.27 - 1,317,107.63 260,112.39 13,947.07 262,737.02 395,434.66 - 421,142.40 926,684.95 311,382.98
Benefits 686,378.05 442,059.44 - 574,553.16 118,855.81 4,599.30 128,308.00 192,488.53 - 188,171.54 381,897.07 139,120.90
Supplies 121,813.03 45,540.26 - 43,289.45 38,581.53 285.70 97,135.42 197,040.92 - 63,918.48 117,742.64 542,263.40
Other Service Charges 2,460,898.49 1,525,985.78 - 808,589.86 718,811.28 327,176.38 38,186.83 125,106.33 492,275.55 991,173.36 1,110,929.72 279,342.89
Intergovernmental Services - 1,894.36 - 11,740.65 206,327.16 - - - - - - -
Waste Management Payments - - - - 5,848,410.79 - - - - - - -
Sewer Metro Services - - 9,614,522.92 - - - - - - - - -
Interfund Operating Rentals & Supplies 745,850.01 652,471.77 - 862,054.30 120,600.00 - 37,464.00 109,664.00 - 79,472.00 201,136.00 165,068.35
Other Expenses - - - - - - - - - - - -
Depreciation & Amortization 1,523,807.58 1,257,130.68 - 1,017,967.14 12,546.20 269,041.54 38,455.62 203,880.00 - - 295,393.47 478,971.24
TOTAL OPERATING EXPENSES 7,054,981.44 4,929,655.56 9,614,522.92 4,635,302.19 7,324,245.16 615,049.99 602,286.89 1,223,614.44 492,275.55 1,743,877.78 3,033,783.85 1,916,149.76
OPERATING INCOME (LOSS)271,339.20 (447,625.40) 81,464.41 782,712.65 1,216,297.62 (197,113.06) 53,913.31 (85,228.52) (492,275.55) 685,337.56 208,542.65 45,763.97
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 17,752.44 14,622.40 1.86 15,378.53 912.83 1,124.94 275.23 445.32 1,483.30 2,014.04 3,540.70 6,390.25
Contributions - - - 69,770.47 27,745.13 - 55.00 - - 35,860.00 - -
Other Non-Operating Revenue 93,074.32 144,609.85 - 33,128.82 680.00 1,775.00 - - - 23,055.00 35,448.04
Gain (Loss) On Sale Of Fixed Assets - - - - - - - - - - - 13,250.00
Debt Service Interest (242,692.73) (19,099.90) - (157,207.91) - (23,137.50) (11,133.72) - - - - -
Other Non-Operating Expense - - - - - - - - - - - -
TOTAL NON-OPERATING REVENUES & EXPENSES (131,865.97) 140,132.35 1.86 (38,930.09) 29,337.96 (20,237.56) (10,803.49) 445.32 1,483.30 37,874.04 26,595.70 55,088.29
PLUS ITEMS NOT EFFECTING WORKING CAPITAL
Depreciation 1,523,807.58 1,257,130.68 - 1,017,967.14 12,546.20 269,041.54 38,455.62 203,880.00 - - 295,393.47 478,971.24
NET WORKING CAPITAL FROM OPERATIONS 1,663,280.81 949,637.63 81,466.27 1,761,749.70 1,258,181.78 51,690.92 81,565.44 119,096.80 (490,792.25) 723,211.60 530,531.82 579,823.50
Increase In Contributions - System Development 1 447,592.00 2,298,534.25 - 499,551.80 - - - - - - - -
Increase In Contributions - Area Assessments 224.13 2,253.61 - - - - - - - - - -
Increase In Contributions - Other Governments - - - - - 54,897.06 - - - - - -
Increase In Contributions - Other Funds - - - - - - - - - - - -
Increase In Contributions - FAA - - - - - - - - - - - -
Proceeds of Debt Activity 8,651,428.91 - - 5,235,686.06 - - - - - - - -
Operating Transfers In - - - - - - - 41,487.72 - - - -
Increase In Restricted Net Assets 17,408.16 12,178.26 - - - 4,862.70 - - - - - -
Decrease In Long-Term Receivables - 112,500.00 - - - - - - - - - -
Increase In Deferred Credits - - - - - 4,771.29 - - - - - -
TOTAL RESOURCES OTHER THAN OPERATIONS 9,116,653.20 2,425,466.12 - 5,735,237.86 - 64,531.05 - 41,487.72 - - - -
Net Change In Restricted Net Assets 519,736.50 1,602,478.97 (1,460,182.19) 256,968.25 - 5,478.75 - (12,305.71) - - - -
Increase In Fixed Assets - Salaries 171,791.40 33,456.94 - 94,684.26 - - - - - - - -
Increase In Fixed Assets - Benefits 67,441.08 13,955.72 - 39,944.99 - - - - - - - -
Increase In Fixed Assets - Site Improvements 28,170.97 - - 11,782.20 - - - - - - - 8,470.78
Increase In Fixed Assets - Equipment 3,019.78 3,019.79 - 20,979.98 - - - - - - 158,272.12 134,199.38
Increase In Fixed Assets - Construction 3,458,697.79 180,484.73 - 803,643.40 - 103,977.75 - - - - - -
Operating Transfers Out 50,000.00 50,000.00 - 124,000.00 - - - - - 373,139.96 - 7,000.00
Debt Service Principal 629,868.48 288,261.96 - 140,700.00 - - - - - - - -
TOTAL USES OTHER THAN OPERATIONS 4,928,726.00 2,171,658.11 (1,460,182.19) 1,492,703.08 - 109,456.50 - (12,305.71) - 373,139.96 158,272.12 149,670.16
NET CHANGE IN WORKING CAPITAL 5,851,208.01 1,203,445.64 1,541,648.46 6,004,284.48 1,258,181.78 6,765.47 81,565.44 172,890.23 (490,792.25) 350,071.64 372,259.70 430,153.34
BEGINNING WORKING CAPITAL - January 1, 2013 10,196,281.10 12,072,579.09 - 10,218,848.21 1,018,487.34 818,912.00 182,098.05 90,691.62 2,028,681.08 1,473,040.96 2,885,527.19 5,559,564.94
ENDING WORKING CAPITAL - August 31, 2013 16,047,489.11 13,276,024.73 1,541,648.46 16,223,132.69 2,276,669.12 825,677.47 263,663.49 263,581.85 1,537,888.83 1,823,112.60 3,257,786.89 5,989,718.28
NET CHANGE IN WORKING CAPITAL 5,851,208.01 1,203,445.64 1,541,648.46 6,004,284.48 1,258,181.78 6,765.47 81,565.44 172,890.23 (490,792.25) 350,071.64 372,259.70 430,153.34
ENTERPRISE FUNDS INTERNAL SERVICE FUNDSWORKING CAPITAL
The following table presents the Working Capital Statement for each of the City's Enterprise and Internal Service funds. Working Capital is generally defined as the difference between current assets and current liabilities.
CEMETERY GOLF INSURANCE FACILITIESWATERSEWERSEWER METRO STORM SOLID WASTE AIRPORT
21DI.B Page 101 of 172
INNOVATION EQUIPMENT
& TECHNOLOGY RENTAL
OPERATING REVENUES
Charges For Service 7,326,320.64 4,482,030.16 - 5,418,014.84 8,540,542.78 10,252.72 656,200.20 829,754.24 - - - -
Interfund Charges For Service - - - - - - - - - 2,344,203.00 3,187,825.00 1,961,913.73
Sewer Metro Service Revenue - - 9,695,987.33 - - - - - - - - -
Rents, Leases, Concessions, & Other - - - - - 407,684.21 - 308,631.68 - 85,012.34 54,501.50 -
TOTAL OPERATING REVENUES 7,326,320.64 4,482,030.16 9,695,987.33 5,418,014.84 8,540,542.78 417,936.93 656,200.20 1,138,385.92 - 2,429,215.34 3,242,326.50 1,961,913.73
OPERATING EXPENSES
Administration 1,892,207.21 1,379,396.83 - 1,805,677.23 478,602.87 345,616.35 157,045.52 153,500.11 492,275.55 - - 570,879.00
Operations & Maintenance 3,638,966.65 2,293,128.05 - 1,811,657.82 984,685.30 392.10 406,785.75 866,234.33 - 1,743,877.78 2,738,390.38 866,299.52
Waste Management Payments - - - - 5,848,410.79 - - - - - - -
Sewer Metro Services - - 9,614,522.92 - - - - - - - - -
Depreciation & Amortization 1,523,807.58 1,257,130.68 - 1,017,967.14 12,546.20 269,041.54 38,455.62 203,880.00 - - 295,393.47 478,971.24
TOTAL OPERATING EXPENSES 7,054,981.44 4,929,655.56 9,614,522.92 4,635,302.19 7,324,245.16 615,049.99 602,286.89 1,223,614.44 492,275.55 1,743,877.78 3,033,783.85 1,916,149.76
OPERATING INCOME (LOSS)271,339.20 (447,625.40) 81,464.41 782,712.65 1,216,297.62 (197,113.06) 53,913.31 (85,228.52) (492,275.55) 685,337.56 208,542.65 45,763.97
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 17,752.44 14,622.40 1.86 15,378.53 912.83 1,124.94 275.23 445.32 1,483.30 2,014.04 3,540.70 6,390.25
Other Non-Operating Revenue 93,074.32 144,609.85 - 102,899.29 28,425.13 1,775.00 55.00 - - 35,860.00 23,055.00 35,448.04
Gain (Loss) On Sale Of Fixed Assets - - - - - - - - - - - 13,250.00
Other Non-Operating Expense (242,692.73) (19,099.90) - (157,207.91) - (23,137.50) (11,133.72) - - - - -
TOTAL NON-OPERATING REVENUES & EXPENSES (131,865.97) 140,132.35 1.86 (38,930.09) 29,337.96 (20,237.56) (10,803.49) 445.32 1,483.30 37,874.04 26,595.70 55,088.29
139,473.23 (307,493.05) 81,466.27 743,782.56 1,245,635.58 (217,350.62) 43,109.82 (84,783.20) (490,792.25) 723,211.60 235,138.35 100,852.26
Contributions 1 447,816.13 2,300,787.86 - 499,551.80 - 54,897.06 - - - - - -
Transfers In - - - - - - - 41,487.72 - - - -
Transfers Out (50,000.00) (50,000.00) - (124,000.00) - - - - - (373,139.96) - (7,000.00)
TOTAL CONTRIBUTIONS & TRANSFERS 397,816.13 2,250,787.86 - 375,551.80 - 54,897.06 - 41,487.72 - (373,139.96) - (7,000.00)
CHANGE IN FUND BALANCE 537,289.36 1,943,294.81 81,466.27 1,119,334.36 1,245,635.58 (162,453.56) 43,109.82 (43,295.48) (490,792.25) 350,071.64 235,138.35 93,852.26
BEGINNING FUND BALANCE - January 1, 2013 67,719,034.00 73,319,311.00 1,460,182.00 49,964,488.00 1,128,442.00 9,439,263.00 872,103.00 8,578,904.00 2,028,681.00 1,415,971.00 4,069,294.00 10,502,921.00
ENDING FUND BALANCE - August 31, 2013 68,256,323.36 75,262,605.81 1,541,648.27 51,083,822.36 2,374,077.58 9,276,809.44 915,212.82 8,535,608.52 1,537,888.75 1,766,042.64 4,304,432.35 10,596,773.26
1 Sewer contributions reflect System Development Charges resulting from the Goedecke land swap agreement with the WA Department of Transportation.
FUND BALANCE ENTERPRISE FUNDS INTERNAL SERVICE FUNDS
The following table provides an analysis of each of the City's Enterprise and Internal Service funds - showing 2013 revenues and expenditures by fund.
INCOME (LOSS) BEFORE CONTRIBUTIONS &
TRANSFERS
CEMETERY GOLF INSURANCE FACILITIESWATERSEWERSEWER METRO STORM SOLID WASTE AIRPORT
22DI.B Page 102 of 172
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4995
Date:
October 14, 2013
Department:
Public Works
Attachments:
Resolution No. 4995
Budget Impact:
$0
Administrative Recommendation:
Finance Committee recommend that City Council adopt Resolution No 4995.
Background Summary:
Resolution 4995 authorizes the surplus of the following equipment and vehicle:
Public Works Department – Equipment Rental Division:
The following equipment no longer functions and is beyond repair:
l 6474A – LineBlazer 3900 2-Gun Paint Sprayer - Fixed Asset 55000 P035H
The following vehicle has reached it’s service life and has been replaced and there is
more value in selling the vehicle then in retaining and repairing:
l P100C – Jeep Liberty VIN; 1J4GL48K24W246337 – Fixed Asset 55000P100C
Innovation and Technology Department:
The following equipment is obsolete and/or non-repairable:
l 8 CRT monitors
l 30 LCD monitors
l 9 Printers
l 3 Fax machines
l 4 UPS Battery Backup
l 2 CRT Televisions
l 3 Coban Units 2
l 5 Computers (Optiplex GX620)
l 10 Laptops
Reviewed by Council Committees:
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 103 of 172
Finance, Public Works
Councilmember:Partridge Staff:Bailey
Meeting Date:October 21, 2013 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 104 of 172
-----------------------------
Resolution No. 4995
Page 1 of 3
RESOLUTION NO. 4995
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON DECLARING
CERTAIN ITEMS OF PROPERTY AS SURPLUS
AND AUTHORIZING THEIR DISPOSAL
WHEREAS, the City of Auburn Public Works and Information &
Technology Departments have a number of items which are no longer of use to
the City; and
WHEREAS, it would be appropriate to surplus the property and dispose of
it by auction or other sale mechanism, or to dispose of it, in whole or in part,
through gift to another governmental agency or an appropriate charitable non-
profit entity, as deemed most expedient by the Mayor.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON HEREBY RESOLVES as follows:
Section 1. Purpose. That the property identified below is declared
to be surplus, and the Mayor is authorized to dispose of and convey such
property through appropriate sale or donation to another governmental agency or
charitable non-profit entity.
Public Works Department
EQUIPMENT RENTAL DIVISION:
DI.D Page 105 of 172
-----------------------------
Resolution No. 4995
Page 2 of 3
The following equipment no longer functions and is beyond repair:
6474A – LineBlazer 3900 2-Gun Paint Sprayer - Fixed Asset 55000 P035H
The following vehicle has reached its service life and has been replaced and
there is more value in selling the vehicle then in retaining and repairing:
P100C – Jeep Liberty VIN; 1J4GL48K24W246337 – Fixed Asset
55000P100C
Innovation and Technology Department
The following equipment is obsolete and/or non-repairable:
8 CRT monitors
30 LCD monitors
9 Printers
3 Fax machines
4 UPS Battery Backup
2 CRT Televisions
3 Coban Units
25 Computers (Optiplex GX620)
10 Laptops
Section 2. Implementation. That the Mayor is authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 3. Effective Date. That this Resolution shall take effect
and be in full force upon passage and signatures hereon.
DI.D Page 106 of 172
-----------------------------
Resolution No. 4995
Page 3 of 3
Dated and Signed this _____ day of _________, 2013.
CITY OF AUBURN
________________________________
PETER B. LEWIS
ATTEST: MAYOR
______________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_____________________
Daniel B. Heid, City Attorney
DI.D Page 107 of 172
AGENDA BILL APPROVAL FORM
Agenda Subject:
Comprehensive Water Plan
Date:
October 16, 2013
Department:
Public Works
Attachments:
Scope of Services
Budget Estimate
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Fenhaus
Meeting Date:October 21, 2013 Item Number:DI.F
AUBURN * MORE THAN YOU IMAGINEDDI.F Page 108 of 172
pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx
CITY OF AUBURN
COMPREHENSIVE WATER SYSTEM PLAN UPDATE
SCOPE OF SERVICES
The following Scope of Services has been developed to assist the City of Auburn (City) with the
2015 update of its Comprehensive Water System Plan (Plan). The objective of this project is to
update and/or provide technical assistance and review of all elements of the Plan document, in
accordance with WAC 246-290-100 and State of Washington Department of Health (DOH)
regulations. The following tasks under this Scope of Services has been prepared based on
Carollo Engineers’ (Consultant) current understanding of the proposed project, and on
discussions with City staff.
1.0 PROJECT BACKGROUND
The City initiated this Plan recognizing the importance of planning, developing, and financing
water system facilities to provide reliable and efficient service for existing customers and to
serve anticipated growth. The Plan is designed to meet state, county, and local requirements.
The City’s last Comprehensive Water System Plan was completed in 2009 and approved by
DOH in 2012. This plan will be a substantial updated to the 2012 plan as many elements of the
City’s water system have been modified or are operating under other conditions. The 2012 plan
will be incorporated into the updated Plan, as appropriate. This 2015 Plan is being developed in
conjunction with an update to the City’s Comprehensive Plan, creating a cohesive and
complimentary set of documents.
2.0 PROJECT ASSUMPTIONS
Carollo Engineers, Inc. will be referred to as “Consultant” in this document.
The City of Auburn and its staff will be referred to as “City” in this document.
All meetings will be held at City offices.
Draft Chapters will be provided in electronic copy (PDF and/or Microsoft Word)
transmitted via email or secure file transfer.
Calculation tables will be provided in .xlsx format.
Meeting notes and related materials will be transmitted electronically in MS Word and
PDF formats via email.
The City will print and produce additional copies of all documents as necessary for its use.
The City will provide available information related to the project and as requested by the
Consultant in a timely manner. The City shall furnish Consultant available studies, reports,
and other data pertinent to Consultant’s services; obtain, or authorize Consultant to
obtain, or provide additional reports and data as required; furnish to Consultant services of
others required for the performance of Consultant’s services hereunder, and Consultant
shall be entitled to use and rely upon all such information and services provided by the
City or others in performing Consultant’s services under this Agreement.
DI.F Page 109 of 172
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The Consultant and City will develop the chapters for the Plan with the lead roles as
described below. A list of Appendices from the last plan are summarized below, these will
be incorporated as deemed necessary during the plan development:
Chapter / Appendix Chapter Lead
Executive Summary Comprehensive Water Plan Consultant
Chapter 1: Introduction Consultant
Chapter 2: Planning Considerations Consultant
Chapter 3: Policies and Criteria Consultant
Chapter 4: Water Requirements Consultant
Chapter 5: Existing System Consultant
Chapter 6: Water Resources Consultant
Chapter 7: Water Quality Consultant
Chapter 8: Water Use Efficiency Consultant
Chapter 9: System Analysis Consultant
Chapter 10: Capital Improvements Plan Consultant
Chapter 11: Financial City/Consultant
Chapter 12: Operations And Maintenance Consultant
Appendix 1A: Notice of Determination of Non-Significance (DNS) City
Appendix 1B: State Environmental Policy Act (SEPA) Checklist City
Appendix 1C: Agency Comment Letters and Responses City/Consultant
Appendix 1D: Ordinances and Approvals City
Appendix 1F: Water System Plan Submittal Form City
Appendix 1G: Plan Content Checklist Consultant
Appendix 1H: Municipal Water Law – Water System Plan
General Approval Checklist
Consultant
Appendix 2A: Service Area Agreements City
Appendix 2B: Disposition of 2012 Capital Improvement Program City
Appendix 2C: Interlocal Agreements City
Appendix 3A: Demographic and Demand Forecast Tables Consultant
Appendix 4A: Water Facilities Inventory Form City
Appendix 5A: Source and Storage Analysis Tables Consultant
Appendix 5B: Facility Conditions Assessment Consultant/City
Appendix 5C: Maintenance Repair and Inspection Reports City
Appendix 6A: Water Rights Self-Assessment Forms Consultant
Appendix 6B: Copies of Water Rights Certificates City
Appendix 6C: Wellhead Protection Report Consultant
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3.0 TASKS
To meet the objectives of this scope of services, the Consultant shall complete the tasks as
summarized in the table below and discussed in detail in the text that follows.
Task Title
Task 100 Introduction
Task 200 Planning Considerations
Task 300 Policies and Criteria
Task 400 Water Requirements
Task 500 Existing System
Task 600 Water Resources
Task 700 Water Quality
Task 800 Water Use Efficiency
Task 900 System Analysis
Task 1000 Capital Improvements Plan
Task 1100 Financial
Task 1200 Operations and Maintenance
Task 1300 Project Management
Task 1400 Plan Integration
Task 1500 Management Reserve
Chapter / Appendix Chapter Lead
Appendix 7A: Water Quality Monitoring Plan City
Appendix 7B: Water Quality and Regulatory Compliance Consultant
Appendix 7C: Coliform Monitoring Plan City
Appendix 7D: Public Works Emergency Response Program City
Appendix 8A: Water Use Efficiency Evaluation Consultant
Appendix 10A: CIP Cost Estimates Consultant
Appendix 11: Design and Construction Standards City
Appendix 12A: Boil Water Notices City
Appendix 12B: Safety Training Records City
Appendix 12C: Cross Connection Control Program City
DI.F Page 111 of 172
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TASK 100 – INTRODUCTION
The objective of this task is to review and update the City’s introduction to the Plan. Chapter 1
documents important plan elements including purpose, objectives, ownership and management,
and the approval process. This task will develop Chapter 1 Introduction of the Plan and includes
the Project Kick-off meeting.
Task 100 Activities
101. Meeting No. 1 - Project Kick-off. Summarize the DOH Kick-off meeting, the Plan outline,
the Draft PMP, and the initial data request list for Tasks 200 and 400. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
102. Review and Update of Introduction. Review and update Chapter 1 of the 2012 Plan to
reflect the latest information and maintain consistency throughout the Plan. It is
anticipated the majority of updates for this chapter will be to document the environmental
assessment and approval process, including Agency review comments and ordinances, in
Appendices. Incorporate changes into draft Chapter 1 for the City’s review and approval.
103. Draft and Final Chapter 1 – Introduction. Prepare draft Chapter 1 for City’s review and
approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
It is anticipated that Chapter 1 will largely be an update to Chapter 1 of the 2012 Plan
City Deliverables
Agency review comments
Adoption resolutions
Comments on draft Chapter 1 – Introduction.
Consultant Deliverables
Project Kick-off Meeting Agenda, Materials, and Minutes
Draft Chapter 1 – Introduction
Final Chapter 1 – Introduction
Meetings
Meeting No. 1 - Project Kick-off
TASK 200 – PLANNING CONSIDERATIONS
Task 200 Activities
201. Data Request. Develop and submit a request for data required for Chapter 2. The
following data are anticipated to be required:
a. King and Pierce County’s Coordinated Water Service Areas
DI.F Page 112 of 172
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b. City’s proposed Retail Water Service Area (RWSA) boundary,
c. King and Pierce County tax parcels,
d. New or altered agreements with adjacent purveyors, and
e. Related studies that are not readily available.
202. Retail Water Service Area Evaluation. Assist the City in delineating the future RWSA
considering current Urban Growth Areas, regional planning efforts and other City planning
assumptions. Evaluation will consider providing service for the Bonney Lake area.
Prepare maps of the existing and future RWSA for review by the City in Meeting No. 2.
Document final RWSA electronically as a map and GIS dataset following Meeting No. 2.
203. Meeting No. 2 - Retail Water Service Area/Policies and Criteria. Present the methods and
results of the RWSA evaluation for the City’s review and approval. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
204. Review and Update of Planning Considerations. Review and update Chapter 2 of the
2012 Plan to reflect the latest information and maintain consistency throughout the Plan.
The updates may include an updated figure of the City’s RWSA and an updated inventory
of related studies. Incorporate changes into draft Chapter 2 for the City’s review and
approval.
205. Draft and Final Chapter 2 – Planning Considerations. Prepare draft Chapter 2 for City’s
review and approval. City comments and Consultant responses will be tracked in the
Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
The City can provide or obtain the necessary related studies.
The City can provide or obtain the King and Pierce County Coordinated Water System
boundaries.
Does not include additional meetings with King County, Pierce County or adjacent
communities to discuss City’s future retail water service area.
It is anticipated that Chapter 2 will largely be an update to Chapter 2 of the 2012 Plan
City Deliverables
Requested data
Comments on draft Chapter 2 – Planning Considerations.
Consultant Deliverables
Meeting No. 2 Agenda, Materials, and Minutes
Draft Chapter 2 – Planning Considerations
Final Chapter 2 – Planning Considerations
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Meetings
Meeting No. 2 - Retail Water Service Area/Policies and Criteria
TASK 300 – POLICIES AND CRITERIA
The objective of this task is to document the City’s policies, criteria, and standards related to the
administration, expansion, operation, and maintenance of the system. The existing Policies and
Criteria will be updated, as necessary, and supplemented with new policies provided by the
City. This task will develop Chapter 3 Policy and Criteria of the Plan.
Task 300 Activities
301. Policies and Criteria Documentation. Review and update policies and criteria in Chapter 3
of the 2012 Plan for new DOH required policies, new City identified policy changes,
inconsistencies, or missing standards. The City will provide City identified policies and
criteria, which may include:
a. Clarification/modification of service/satellite system criteria,
b. Updated annexation policy, and
c. Updated backflow prevention policies.
Incorporate changes into draft Chapter 2 for the City’s review and approval.
302. Draft and Final Chapter 3 – Policies and Criteria. Prepare draft Chapter 3 for City’s review
and approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
The City will provide new City identified policies and criteria.
It is anticipated that Chapter 3 will largely be an update to Chapter 3 of the 2012 Plan
City Deliverables
City identified updates to policies and criteria
Comments on draft Chapter 3 – Policies and Conditions.
Consultant Deliverables
Draft Chapter 3 – Policies and Conditions
Final Chapter 3 – Policies and Conditions
Meetings
None
TASK 400 – WATER REQUIREMENTS
The purpose of this task is to perform a demographic and demand analysis to predict current
and future demands within the City’s RWSA. The planning years to be evaluated will include
each year from 2015 to 2025, 2030, and 2035. The task will maintain a consistent methodology
with the 2011 demand update and 2012 Plan. The City will be provided with an electronic
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demand tool, which will allow them to maintain their demands into the future. This task will
develop Chapter 4 Water Requirements of the Plan.
Task 400 Activities
401. Data Request. Develop and submit a request for data required for Chapter 4. The
following data are anticipated to be required:
a. Monthly water use by customer class from 2011 to 2013 by pressure zone.
b. Largest customer locations on a map and annual consumption by customer class
from 2011 to 2013.
c. Accounted-for Non-Revenue Water from 2011 to 2013.
d. Monthly production data for each source from 2011 to 2013.
e. Growth rates by customer class through the end of the water supply planning horizon
(2035). The rates will be based on a GIS analysis of Transportation Analysis Zone
data from the Puget Sound Regional Council (PSRC) and other available planning
data.
f. GIS Data: land use, zoning data within the City Limits, TAZ boundaries.
402. Demographics Projections. Demographic projections will be developed based on the
following methodology.
a. Identify land use types and obtain the density of dwelling units and employees per
category from the City and County. Estimate the total area of existing and build-out
land use for each pressure zone within the RWSA.
b. Using density assumptions, estimate the build-out number of accounts under build-
out conditions.
c. Use data from PSRC and the City to calculate rates of growth for each TAZ and
each pressure zone. High, low, and average number of accounts will be prepared
for the each year during the first 10-years, 15-year, 20-year, and build-out
conditions.
403. Meeting No. 3 - Demographic Analysis. Present methods and results for the demographic
analysis for the City’s review and approval. Prepare an agenda, presentation materials,
and document discussions, including action items and decisions, in meeting minutes.
404. Demand Projections. Demand projections will be developed based on the following
methodology. The projections will be documented in Chapter 4 of the Plan.
a. Develop the current average day demands (ADD) and maximum day demands
(MDD), the accounted-for revenue water uses, estimated water loss and leakage
planning values, and establish equivalent residential unit (ERU) values for the
different customer classes.
b. Estimate the future ADD and MDD water demand for each pressure zone based on
the demographic projections and historical ERU demand. Average, high, and low
estimates of the future water demand will be determined. The range will be based
on the statistical variation in the historical ERU demand, leakage values,
conservation goals, and the high and low ranges of the demographic projection. Up
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to 10 of the City’s largest connections, potential large-scale industrial demands and
future wholesale water customers will be evaluated and projected separately and
added to other projected system demands. Peak hour demand (PHD) will be
calculated using both DOH and the City’s estimated peaking factor from the new
diurnal curves.
c. The demand from the City’s intertie commitments will be developed based on
existing agreements. Wholesale MDD and ADD for each planning year will be
incorporated into future water demands. Emergency or interruptible intertie
demands will be identified and incorporated per City policy into the future water
demands.
405. Meeting No. 4 - Demand Projections. Present the methods and results of the demand
analysis for the City’s review and approval. Prepare an agenda, presentation materials,
and document discussions, including action items and decisions, in meeting minutes.
406. Demand model. Provide excel database with projected ERUs and resulting demand for
City’s use in future updates.
407. Draft and Final Chapter 4 – Water Requirements. Prepare draft Chapter 4 for City’s review
and approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
City will provide 2015 Comprehensive Plan Land Use as scheduled in the PMP.
Aggregate Demands will be developed for areas not currently within the RWSA (i.e.
Bonney Lake).
City Deliverables
Requested data
Comments on draft Chapter 4 – Water Requirements.
Consultant Deliverables
Meeting No. 3 Agenda, Materials, and Minutes
Draft Chapter 4 – Water Requirements
Meeting No. 4 Agenda, Materials, and Minutes
Final Chapter 4 – Water Requirements
Meetings
Meeting No. 3 - Demographic Analysis
Meeting No. 4 - Demand Projections
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TASK 500 – EXISTING SYSTEM
The purpose of this task is to document the City’s existing water system, including supply,
storage, booster pump stations, interties, treatment, and distribution. This task will develop
Chapter 5 – Existing System of the Plan.
Task 500 Activities
501. Data Request. Develop and submit a request for data required for Chapter 5. The
following data are anticipated to be required:
a. Coordinate with City to obtain the most up-to-date GIS information.
b. Updated Facilities from 2012 Plan
c. Confirmation of facility assets from system tables from last plan
502. Review and Update of Existing System. Review and update Chapter 5 of the 2012 Plan to
reflect the latest information and maintain consistency throughout the Plan, including
Booster Pump Stations, Wells, and Interties. Incorporate changes into draft Chapter.
Prepared existing hydraulic profile of the existing system.
503. Draft and Final Chapter 5 –System Analysis. Prepare draft Chapter 5 for City’s review and
approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
Engineering Reports and Record Drawings for each new facility will be provided by the
City.
City Deliverables
Requested data
Comments on draft Chapter 5 – Existing System.
Consultant Deliverables
Draft Chapter 5 – Existing System
Final Chapter 5 – Existing System
Meetings
None
TASK 600 – WATER RESOURCES
The purpose of this task is to evaluate the current and future water resources to identify
potential deficiencies and proposed improvements. Evaluations will consider current water rights
and coordinated regional water system plans. This task will develop Chapter 6 Water Resources
of the Plan.
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Task 600 Activities
601. Data Request. Develop and submit a request for data required by Chapter 6. The
following data are anticipated to be required:
a. Existing water rights and pending water rights applications.
b. Existing well pump tests, capacity evaluations and/or aquifer characterizations.
c. Water level and quality records (including hydrographs),
d. Well log reports
e. Studies associated with condition assessment and hydrogeologic analyses.
f. Shapefiles of the existing Wellhead Protection Areas (WHPAs).
g. Electronic information for the City’s existing monitoring wells and sampling protocol.
h. Editable, electronic version of 2000 Wellhead Protection Report.
602. Water Supply Summary. Review and summarize the existing sources of supply for the
City’s RWSA, including all interties. Each source will include an evaluation of
performance, reliability, criticality, ability to pump, water right, treatment capacity, and
auxiliary power.
603. Water Rights Assessment. Summarize water right permits, claims, certificates, and
pending water right applications and change applications. Water Rights will reflect new
values defined in the Department of Ecology Memorandum of Understanding. Include
rationale and approach for use of inactive rights, as well as a Wells 3A, 3B, and 5B.
Complete DOH Tables 3 and 4 for existing and future water rights and demand.
604. Water Supply Analysis. Evaluate the City’s ability to provide water supply in accordance
with the City’s confirmed reliability and supply criteria for the 6-, 10-, and 20-year
projected demands within the whole system and each pressure zone. Additional supplies
or improvements will be identified and summarize, as needed. Summarize the City’s water
supply strategy plan and recommend program modifications if needed to meet all system
demands for the planning period.
605. Meeting No. 5 – Water Supply Analysis. Present the supply, storage, pump station, and
distribution system analysis results for the City’s review and approval. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
606. Wellhead Protection Program Update. Update City’s Wellhead Protection Plan to maintain
compliance with all requirements of the Washington State’s wellhead protection rules.
Summarize updates and changes to Wellhead protection in Chapter 7 of the Plan.
Robinson Noble (Subconsultant) will update the Wellhead Protection Plan.
a. Data Collection and Review. Collect and review pertinent data, including the existing
wellhead protection plan. The Subconsultant will obtain land use data from the
Consultant
b. Conduct Contaminant Source Inventory and Hazard Ranking. Review of existing
computer databases (EPA, Ecology, Health) to identify known leaking underground
storage tanks, confirmed and suspected contamination sites, independent clean-up
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listings, landfills, and regulated underground storage tanks. Coordinate with City staff
for the field verification of any known or potential hazard sites within the Wellhead
Protection Areas (WHPAs). Rank all identified potential contamination sources in the
hazard inventory according to the hazard potential of each site and in general
accordance with Health guidelines (Health publication 331-018; 1995). This ranking
will allow a prioritization of the sites for future planning. Develop map of prioritized
hazard inventory along with related WHPAs and land use coverage.
c. Implementation Strategy and Policy Planning. Revise and update the 2008
implementation strategies and management recommendations. In concert with City
staff, identify those tasks or plans that the City considers practical for future
implementation. Likewise, identify any new policy recommendations (e.g. suggested
land-use changes) for consideration in the City’s long-term planning process.
d. Wellhead Protection Plan Report Update. Update report with findings including the
hazard inventory, the prioritized list of known or suspected sites, and a list of City
staff-approved implementation strategies. Develop appropriate maps and figures for
report. Document conclusions or recommendations to the City for any sites or areas
of concern identified during the project. Provide two stamped and bound, one
stamped camera-ready, one PDF, and all electronic files of the Wellhead Protection
Plan Report.
607. Meeting No. 6 – Wellhead Protection. Present the Wellhead Protection results for the
City’s review and approval. Prepare an agenda, presentation materials, and document
discussions, including action items and decisions, in meeting minutes.
608. Draft and Final Chapter 6 – Water Resources. Prepare draft Chapter 6 for City’s review
and approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
The City can provide assumptions on future sources and quantities of supply
Spatial resolution of the analyses will be limited to the resolution enabled by data provided
by the City or other sources.
No new modeling of the WHPAs.
As with the 2008 update, we assume that City staff will field verify hazard sites, as they
are more intimately familiar with the businesses and history of the area.
No sensitivity analyses have been budgeted.
An on-line database search company will be contracted to perform the search of known
and potential hazard sites.
City Deliverables
Requested data
Comments on draft Chapter 6 – Water Resources
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Consultant Deliverables
Meeting No. 5 Agenda, Materials, and Minutes
Meeting No. 6 Agenda, Materials, and Minutes
Wellhead Protection Plan Report Update
Draft Chapter 6 – Water Resources
Final Chapter 6 – Water Resources
Meetings
Meeting No. 5 – Water Supply Analysis
Meeting No. 6 – Wellhead Protection
TASK 700 – WATER QUALITY
The purpose of this task is to summarize the water quality regulations, evaluate the raw and
treated water quality from each source, discuss any trends that have developed, summarize any
water quality violations, summarize reporting requirements, and recommend improvements if
necessary to meet anticipated or future water quality regulations. This task will develop Chapter
7 Water Quality of the Plan.
Task 700 Activities
701. Data Request. Develop and submit a request for data required for Chapter 7. The
following data are anticipated to be required:
a. Water quality test results in Excel format, including data from well water, treated
water, and the distribution system.
b. Testing Waivers.
c. Current Water Quality Monitoring Plan.
d. Sample Locations.
702. Review and Update of Water Quality. Review and update Chapter 7 of the 2012 Plan to
reflect the latest information and maintain consistency throughout the Plan. The following
updates and evaluations will be included in Chapter 7. Incorporate changes into draft
Chapter 1 for the City’s review and approval.
a. Water Quality Evaluation. Review City’s compliance with current federal and state
water quality regulations. Summarize the current treatment process types, capacity,
overall performance and treatment system conditions. Evaluate City’s ability to meet
future potential water quality regulations. Identify improvements required to the
City’s water treatment systems to meet current and/or future regulations.
b. Tacoma Intertie Water Quality Summary. Document the system water quality with
supplies from the Tacoma Second Supply Pipeline Interties. The results will be
discussed for both the B St NW and 132nd Ave SE intertie locations.
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703. Meeting No. 7 – Water Quality Evaluation. Present the water quality evaluation results for
the City’s review and approval. Prepare an agenda, presentation materials, and document
discussions, including action items and decisions, in meeting minutes.
704. Draft and Final Chapter 7 – Water Quality. Prepare draft Chapter 7 for City’s review and
approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
This task does not include review or update of the City’s Water Quality Monitoring Plan
City Deliverables
Requested data
Meeting No. 7 Agenda, Materials, and Minutes
Comments on draft Chapter 7 – Water Quality
Consultant Deliverables
Draft Chapter 7 – Water Quality
Final Chapter 7 – Water Quality
Meetings
Meeting No. 7 – Water Quality Evaluation
TASK 800 – WATER USE EFFICIENCY
The purpose of this task is to summarize the City’s Water Use Efficiency (WUE) program,
estimate the water savings from measures in the past 6 years, and project future conservation
water demand. This task will develop Chapter 8 – Water Use Efficiency of the Plan.
Task 800 Activities
801. Data Request. Develop and submit a request for data required for Chapter 8. The
following data are anticipated to be required:
a. Existing conservation program measures including measured effectiveness and
costs.
b. WUE goals.
c. Potential new WUE measures.
802. Existing Conservation Program. Review and update Chapter 8 of the 2012 Plan to reflect
the latest information and maintain consistency throughout the Plan. An estimate of
conservation volumes will be calculated and a review of the effectiveness of existing
measures will be conducted.
803. Future WUE Program. Identify future WUE program measures to implement. Assist in
developing conservation goals for the next six years in accordance with state and local
guidelines. Perform a cost-benefit analysis of existing and proposed WUE measures to
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include in the future WUE Plan. Assist in developing future conservation program
elements to meet program goals.
804. Future Conservation Water Demand. Calculate conservation demands (both MDD and
ADD) based on the established conservation goals. MDD and ADD conservation
demands will be developed in the same demand years used in Task 400. Conservation
demands will not be developed for the wholesale water demand.
805. Meeting No. 8 –WUE Program Review. Present the methods and results of the WUE
program evaluation and demands for the City’s review and approval. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
806. Draft and Final Chapter 8 – Water Use Efficiency. Prepare draft Chapter 7 for City’s
review and approval. City comments and Consultant responses will be tracked in the
Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
None
City Deliverables
Requested data
Comments on draft Chapter 8 – Water Use Efficiency
Consultant Deliverables
Meeting No. 8 Agenda, Materials, and Minutes
Draft Chapter 8 – Water Use Efficiency
Final Chapter 8 – Water Use Efficiency
Meetings
Meeting No. 8 - WUE Program Review
TASK 900 – SYSTEM ANALYSIS
The purpose of this task is to evaluate the distribution system using the City’s calibrated
InfoWater hydraulic model. Improvements will be developed for identified deficiencies.
Improvements identified in other tasks will be incorporated into the model, as appropriate, to
determine the effect of comprehensive improvements. The task will use the calibrated hydraulic
model developed under On-call Task Order T09-013.
Task 900 Activities
901. Data Request. Develop and submit a request for data required for Chapter 9. The
following data are anticipated to be required:
a. Potential future supplies or interties, including locations
b. Potential location for future storage facilities.
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902. Updated Hydraulic Profile. Update the previous hydraulic profile according to data
provided in the hydraulic model. Prepare a hydraulic profile figure for review by City.
903. Supply Scenarios Evaluation. Evaluate the City’s ability to provide water supply in
accordance with the City’s confirmed reliability and supply criteria for the 6-, 10-, and 20-
year projected demands within each pressure zone. The evaluation will consider Identify
and summarize additional supplies or improvements as needed. Develop a water supply
strategy plan to meet all system demands for the planning period.
904. Storage Analysis. Identify the storage volume required for each pressure zone based on
the established storage criteria for equalizing, fire flow, operational and standby volumes.
The storage analysis will be performed for the 6-, 10-, and 20-year projected demands. If
storage deficiencies are identified, additional storage volume requirements will be
identified by pressure zone and capacity. Potential storage size and location specifically
identified by the City will be utilized if future storage needs are identified.
905. Pump Station Analysis. Identify the pumping capacity requirements per the evaluation
criteria. Compare requirements to current pump station capacity to identify any
deficiencies for the 6-, 10-, and 20-year projected demand scenarios. Required upgrades,
modifications, or operational changes will be recommended, as necessary.
906. Meeting No. 9 – System Analysis. Present the Supply, Storage, and Pump Station
analysis results for the City’s review and approval. Prepare an agenda, presentation
materials, and document discussions, including action items and decisions, in meeting
minutes.
907. Update Demands and Fire Flow. The updated, calibrated InfoWater hydraulic model will
be updated with latest demands for the 6-, 10-, and 20-year conditions.
a. Apply the estimated existing demands to nodes in the model using geocoding. Scale
demands per pressure zone such that the total demand per pressure zone matches
the demand assumptions of Task 200. Demands for the 6-, 10-, and 20-year
conditions will be applied in the model using a scaled multiplier.
b. Develop diurnal curves for each pressure zone using historic SCADA data. Apply
diurnal curves into model.
c. Fire flow requirements (FFR) will be assigned to the model nodes based on the
latest land use data. In addition, a specific FFR will be assigned to the single node
in each zone representing the account with the highest FFR.
d. Aggregate water demands will be incorporated into the model for areas that are
currently not within the RWSA (i.e. Bonney Lake). This allows the City to determine
deficiencies and improvements without representing the areas’ distribution system.
908. Fire and System Pressure Analysis. Using the hydraulic model, perform steady state
analysis of the system evaluating fire flow and system pressures per DOH regulations and
guidelines based on the City’s water system criteria. Identify improvements to address
deficiencies under the MDD + fire flow simulations and the peak hour simulations for the
6-year, 10-year and 20-year scenarios. The model will also be used to identify minimum
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system pressures during peak-hour demands. The System Analysis will focus on
distribution capacity deficiencies for pressure, velocity and flow.
909. Meeting No. 10 - Fire and System Pressure Analysis. Discuss and validate, if possible, the
deficiencies identified during the fire and system pressure analysis with City staff. Prepare
figures showing pressure and fire flow deficiencies. Prepare an agenda, presentation
materials, and document discussions, including action items and decisions, in meeting
minutes.
910. Identification of Water Improvement Projects. Identify improvements to address identified
transmission/distribution deficiencies. Identified supply, storage, treatment and water
quality improvements will be included will be sized to meet 20-year demand conditions.
Summarize the City’s current asset management program and repair and replacement
program. This may include age, known condition, and material of existing facilities.
Prepare figures showing results of pressure and fire flow after implementing
recommended improvements.
911. Bonney Lake Service Area Evaluation. Develop a technical memorandum (TM)
documenting the system improvements required to extend service to the Bonney Lake
area. Summarize demands, supplies source, and storage facilities for the area. Present
improvements projects for the Lakeland Hills zone with and without the expanded service.
Provide draft TM for review and comment by City. City comments and City comments and
Consultant responses will be tracked in the Comment Response Log. Document TM
updates and the City’s decision on the future inclusion of the Bonney Lake area in a Final
TM.
912. Meeting No. 11 - Identified Improvement Projects. Determine final identified system
deficiencies and proposed improvements to be included in the CIP. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
913. Draft and Final Chapter 9 – System Analysis. Prepare Chapter 9 from the Model
Calibration TM developed under On-call Task Order T09-013 and work of this task.
Document the methodology and results of the System Analysis of the system deficiencies
and improvements. City comments and Consultant responses will be tracked in the
Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
Hydraulic model formulation and calibration will be completed under On-call Task Order
T09-013.
City to provide summary of current asset management program
City Deliverables
Comments on draft Chapter 9 – System Analysis
Repair and replacement program
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Consultant Deliverables
Meeting No. 9 Agenda, Materials, and Minutes
Meeting No. 10 Agenda, Materials, and Minutes
Meeting No. 11 Agenda, Materials, and Minutes
Draft Bonney Lake Service Area Improvements TM
Final Bonney Lake Service Area Improvements TM
Draft Chapter 9 – System Analysis
Final Chapter 9 – System Analysis
Meetings
Meeting No. 9 - System Analysis
Meeting No. 10 - Fire and System Pressure Analysis
Meeting No. 11 - Identified Improvement Projects
TASK 1000 – CAPITAL IMPROVEMENTS PLAN
This Task will summarize the recommended improvements for the sources of supply, storage,
distribution and transmission, and pressure zones in accordance with the City’s Policy and
Criteria. Total project costs will be developed for each recommended improvement and ranked
by priority. This task will develop Chapter 10 Capital Improvement Program for the Plan.
Task 1000 Activities
1001. Cost Estimates. Develop opinions of project cost for pipe replacement, pump station,
reservoir, treatment, and other improvement projects identified by City. Summarize the
recommended system improvements for the short term (6 years), medium term (10
years), and long term (20 years).
1002. Project Prioritization. Obtain project prioritization criteria from City. Prioritize all projects
into 6-year, 10-year and 20 year schedules based on evaluation during the Plan. Projects
not identified in the Plan will be identified by the City and included for prioritized during this
task.
1003. Meeting No. 12 - Capital Improvements Plan. Determine final CIP projects and costs.
Prepare an agenda, presentation materials, and document discussions, including action
items and decisions, in meeting minutes.
1004. Electronic CIP. Develop an electronic CIP spreadsheet tool to include a full sheet on each
project and a summary CIP for all projects. Project costs and timing will be linked such
that City staff may revise costs and timing and the CIP will automatically be updated.
1005. Draft and Final Chapter 10 – Capital Improvements Plan. Prepare draft Chapter 10 for
City’s review and approval. City comments and Consultant responses will be tracked in
the Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
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Assumptions
City provides bid costs of recent projects, if available.
City Deliverables
Comments on draft 10 – Capital Improvements Plan
Consultant Deliverables
Meeting No. 12 Agenda, Materials, and Minutes
Draft Chapter 10 – Capital Improvements Plan
Final Chapter 10 – Capital Improvements Plan
Electronic CIP
Meetings
Meeting No. 12 - Capital Improvements Plan
TASK 1100 – FINANCIAL
The purpose of this task is to summarize the City’s total cost of providing water service,
assurances that the utility improvement schedule will be implemented and established fees for
service. It is anticipated that the City will lead this task and develop the Financial Chapter.
Carollo will support the City to incorporate into the Plan. The Chapter will include historical
financial performance review, capital facilities charge update, capital financing plan, operating
forecast, revenue needs assessment. This task will develop Chapter 11 – Financial of the Plan.
Task 1100 Activities
1101. Data Request. Develop and submit a request for data required by Chapter 11 including
financial and operational documents pertinent to the performance of the study.
1102. Meeting No. 13 – Financial Analysis. Facilitate a workshop to discuss the financial
analyses. Prepare an agenda, presentation materials, and document discussions,
including action items and decisions, in meeting minutes.
1103. Draft and Final Chapter 11 – Financial. Review draft Chapter 11 prepared by City. City
comments and Consultant responses will be tracked in the Comment Response Log.
Comments on this chapter will be incorporated into the final Plan.
Assumptions
The City will perform the financial analysis and develop Chapter 11.
Scope does not include changes to the City’s existing rate structure.
City Deliverables
Requested data
Comments on draft Chapter 11 – Financial Plan
Consultant Deliverables
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Meeting No. 13 Agenda, Materials, and Minutes
Draft Chapter 11 – Financial Plan
Final Chapter 11 – Financial Plan
Meetings
Meeting No. 13 – Financial Analysis
TASK 1200 – OPERATIONS AND MAINTENANCE
The purpose of this task is review and evaluate the City’s Operations and Maintenance Program
(O&M) to develop Chapter 12 – Operations and Maintenance of the Plan. The current O&M
program will be evaluated against DOH requirements and AWWA G200-09 Standards. The task
will provide a plan for establishing a formal repair and replacement program.
Task 1200 Activities
1201. Data Request. Develop and submit a request for data required for Chapter 8. The
following data are anticipated to be required:
a. Copy of the organization chart, coliform monitoring plan, emergency response plan,
cross-connection control program (or enabling ordinance).
b. City’s Vulnerability Assessment.
c. Editable, electronic version of Coliform Monitoring Plan
1202. Meeting No. 14 – O&M Program Review. At a meeting with Operations, the programs
completed since the last plan will be discussed. Carollo will summarize the current
operations and maintenance programs in accordance with the DOH Planning Handbook.
Collect information regarding control system.
1203. O&M Analysis. Conduct O&M analysis to identify deficiencies and recommendations.
a. Discuss with Operations the programs completed since the last plan, which may
occur during Meeting No. 12. Summarize the current operations and maintenance
programs in accordance with the DOH Planning Handbook. Programs may include
1) Operator Certificates
2) Lead free
3) Utilities Field Operation Support Center
4) Cross Connection Control Program
5) Public Notification Plan/Procedures
b. Review current operation and maintenance program in relation to regional, State
and National water operation standards, including AWWA G200-09 Standards. The
review will include also include the existing asset management program and the
City’s Vulnerability Assessment. Propose recommendations and develop CIPs, if
needed, based on the review.
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c. Aid the City in developing a formal repair and replacement plan. The task will
include a mission statement, assessment of needs, and milestones needed to
create a formal program.
d. Summarize meter replacement and advanced metering infrastructure study.
Incorporate findings on suggested meter replacement schedule into the CIP.
1204. Coliform Monitoring Plan. Review existing Coliform Monitoring Plan. Update monitoring
plan to address changes to Maximum Contaminant Levels (MCL) and MCL Goals, as well
as the new treatment technique for Coliform bacteria. Update sampling, assessment,
corrective action, and public notice elements if necessary. Develop an electronic draft of
the updated Coliform Monitoring Plan will be submitted for the City’s review and approval.
City comments and Consultant responses will be tracked in the Comment Response Log.
City comments will be addressed in the final Coliform Monitoring Plan, which will be
submitted electronically to the City.
1205. Control System Analysis. Review and document updates to City’s SCADA and control
system in Chapter 12. Include CIP for continued system and software upgrades. Evaluate
future uses of SCADA and advanced meter infrastructure to aid in O&M and other
business functions.
1206. Meeting No. 16 – Operations and Maintenance Summary. The Consultant will present the
methods and results of the Operations and Maintenance evaluation for the City’s review
and approval. Prepare an agenda, presentation materials, and document discussions,
including action items and decisions, in meeting minutes.
1207. Draft and Final Chapter 12 – Operations and Maintenance. Prepare draft Chapter 12 for
City’s review and approval. City comments and Consultant responses will be tracked in
the Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
Editable electronic version of Coliform Monitoring Plan is available.
City Deliverables
Requested data
Comments on draft Coliform Monitoring Plan
Comments on Chapter 12 – Operations and Maintenance
Consultant Deliverables
Meeting No. 14 Agenda, Materials, and Minutes
Meeting No. 15 Agenda, Materials, and Minutes
Draft Coliform Monitoring Plan
Final Coliform Monitoring Plan
Draft Chapter 12 – Operations and Maintenance
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Final Chapter 12 – Operations and Maintenance
Meetings
Meeting No. 14 – O&M Program Review
Meeting No. 15 – Operations and Maintenance Summary
TASK 1300 - PROJECT MANAGEMENT
The purpose of this task is to direct all activities within the Plan as assigned by the City and
maintain the project within the contracted scope, schedule, and budget. This includes project
administration, monthly invoicing, client and team coordination and quality assurance/quality
control review necessary to successfully complete the assigned chapter of the Plan to the City’s
expectations. Additionally, the Consultant will develop a Project Management Plan (PMP) and
lead the initial team kick-off meeting.
Task 1300 Activities
1301. Monthly Progress Reports and Invoices. This subtask includes assisting the project team
members in the implementation of the task items, reviewing the work-in-progress reports
and monthly invoices. Prepare and submit monthly activity reports showing current project
scope, budget and schedule status and identifying key issues or elements of the project
that will need to be addressed in the proceeding weeks. An electronic version of the
monthly progress reports and invoices will be sent to the City for review and approval.
1302. Project Management Plan. Prepare a Project Management Plan (PMP) that describes
project roles and responsibilities, lists contact information for the project team, describes
communications protocols, quality management, and including the scope of services,
schedule, and budget. Quality Management includes, but is not limited to, the following
elements:
a. Project Manager overview of all primary documents to verify technical consistency
and compliance with contract requirements.
b. Designate and assign qualified consultant staff to develop assigned project
deliverables, and manage consultant staff for schedule, quality and budget relative to
assigned deliverables.
c. Develop a proposed timeline for project deliverables with a target DOH Plan
submittal by October 15, 2014.
d. Resolution of all review comments with a memorandum summarizing key comments
and the manner in which each was addressed in the work.
The PMP will be introduced and discussed with the Consultant and the City project team
at the Project kick-off meeting. A revised final PMP will be delivered after the Project
Initiation Meeting.
1303. Client Coordination
a. Manage the consultant project team to track time and budget, work elements
accomplished, work items planned for the next period, manpower, scope changes,
time and budget needed to complete the project.
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b. Create and maintain a working project schedule based on the schedule in the PMP.
c. Review project status, including scope, budget, and schedule.
Assumptions
The PMP will be updated with full incorporation of review comments once after the City
review of the draft PMP.
The total length of the project is twenty four (24) months.
City provides required documents for appendices.
City Deliverables
Team member contact information.
PMP review for completeness.
Receive, review, and process Consultant invoices in a timely manner.
Respond to data request in a timely manner.
Consultant Deliverables
Data request list
Draft Plan outline
Draft PMP
Final PMP
Twenty four (24) monthly progress reports and invoices
Meetings
None
TASK 1400 – PLAN INTEGRATION
The purpose of this task is to integrate comments on the Plan into a clear and comprehensive
Water System Plan document. The City Draft Plan will be prepared, including an executive
summary. This task also includes incorporating comments and developing the Agency Review
Draft Plan and Final Plan.
Task 1400 Activities
1401. Executive Summary. Prepare an executive summary, summarizing each element of the
Comprehensive Plan.
1402. City Draft Plan. Prepare Cover Sheet, Table of Contents, and Executive Summary.
Compile Chapters and develop Appendices. Prepare review draft document for City Staff
in eight (8) notebook binder copies.
1403. Meeting No. 16 - City Draft Plan. Meet with City to discuss comments of draft document.
Incorporate comments to be included into Agency Draft Plan.
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1404. Additional Meetings. Up to two additional meetings for Plan review as determined by City
staff.
1405. Agency Draft Plan. Incorporate City comments into an Agency Draft plan to be submitted
for agency review. Eight notebook binder, one camera-ready, and one PDF will be
developed for City reproduction and distribution of Plan to Agencies and Adjacent
Purveyors.
1406. Final Plan. Consultant will review agency review letters for incorporation into the Final
Plan. Delivery of the Final Plan will include two PE-stamped original notebook binders,
one PE-stamped camera-ready, one PDF, and all electronic files.
Assumptions
City provides required documents for appendices, including acceptance ordinances.
It is anticipated that City will distribute the Plan to DOH, County agencies, and adjacent
purveyors review for approval. The City will collect public and agency review comments
and deliver to Consultant. City will develop written responses received during Agency
Review process.
City Deliverables
City Comments
Public and Agency Review Comments
Consultant Deliverables
Executive Summary
City Draft Plan
Meeting No. 16 Agenda, Materials, and Minutes
Additional Meetings Agenda, Materials, and Minutes
Agency Draft Plan
Final Plan
Meetings
Meeting No. 16 - City Draft Plan
Up to two additional meetings
TASK 1500 – MANAGEMENT RESERVE
The objective of this task is to provide additional engineering services throughout delivery of the
Project (e.g. additional workshops, meetings, evaluations, etc.). Work performed under this task
will require prior written authorization from City’s Project Manager. Authorization will specify the
requested scope of services and cost for the work, which will be reviewed, negotiated, and
agreed upon by the Project Manager and Consultant prior to performing the work.
SUMMARY
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The following tables provide a summary of the meetings and deliverables anticipated for this
scope of services.
Meetings Title
Meeting No. 1 Project Kickoff Meeting
Meeting No. 2 Retail Water Service Area/Policies and Criteria
Meeting No. 3 Demographic Analysis
Meeting No. 4 Demand Projections
Meeting No. 5 Water Supply Analysis
Meeting No. 6 Wellhead Protection
Meeting No. 7 Water Quality
Meeting No. 8 WUE Program Review
Meeting No. 9 System Analysis
Meeting No. 10 Fire and System Pressure Analysis
Meeting No. 11 Identified Improvement Projects
Meeting No. 12 Capital Improvements Plan
Meeting No. 13 Financial Analysis Methodology
Meeting No. 14 O&M Program Review
Meeting No. 15 Operations and Maintenance
Meeting No. 16 City Draft Plan
Additional Meetings Up to 2 additional Plan Review Meetings TBD by City
Deliverables
Project Management Plan
All Meeting Agendas & Minutes
Monthly Progress Reports (with invoices)
Data Request Spreadsheet
Executive Summary
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Deliverables
Draft & Final Chapter 1 – Introduction
Updated Retail Water Service Area
Draft & Final Chapter 2 – Planning Considerations
Draft & Final Chapter 3 – Policies and Conditions
Draft & Final Chapter 4 – Water Requirements
Electronic Demand Model
Draft & Final Chapter 5 – System Analysis
Draft & Final Chapter 6 – Water Resources
Draft & Final Chapter 7 – Water Quality
Draft & Final Chapter 8 – Water Use Efficiency
Draft & Final Bonney Lake Service Area Improvements TM
Draft & Final Chapter 9 – System Analysis
Draft & Final Chapter 10 – Capital Improvement Plan
Wellhead Protection Plan Report
Electronic CIP
Draft & Final Chapter 11 – Financial
Draft & Final Chapter 12 – Operations and Maintenance
Draft & Final Coliform Monitoring Plan
City Draft Plan
Agency Draft Plan
Final Draft Plan & All Electronic Files
DI.F Page 133 of 172
City of Auburn
Comprehensive Water System Plan Update
Budget Estimate
Task Total Cost
Task 100 - Introduction 9,487.00$
Task 200 - Planning Considerations 10,587.00$
Task 300 - Policies and Criteria 7,155.00$
Task 400 - Water Requirements 28,768.00$
Task 500 - Existing System 11,398.00$
Task 600 - Water Resources 44,047.00$
Task 700 - Water Quality 24,040.00$
Task 800 - Water Use Efficiency 17,947.00$
Task 900 - Hydraulic Analysis 71,020.00$
Task 1000 - Capital Improvements Projects 24,717.00$
Task 1100 - Financial 3,770.00$
Task 1200 - Operations and Maintenance 39,376.00$
Task 1300 - Project Management 36,686.00$
Task 1400 - Plan Integration 49,840.00$
Task 1500 - Management Reserve 25,000.00$
Total 403,838.00$
Capital Facilities Plan Budget
2013 -$
2014 330,000.00$
Total 330,000.00$
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Comprehensive Stormwater Drainage Plan
Date:
October 16, 2013
Department:
Public Works
Attachments:
Scope of Work
Budget Estimate
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Carlaw
Meeting Date:October 21, 2013 Item Number:DI.G
AUBURN * MORE THAN YOU IMAGINEDDI.G Page 135 of 172
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Page 1 of 10
EXHIBIT AEXHIBIT AEXHIBIT AEXHIBIT A
SCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICES
CITY OF AUBURN COMPREHENSIVECITY OF AUBURN COMPREHENSIVECITY OF AUBURN COMPREHENSIVECITY OF AUBURN COMPREHENSIVE STORMWATERSTORMWATERSTORMWATERSTORMWATER DRAINAGEDRAINAGEDRAINAGEDRAINAGE PLAN UPDATEPLAN UPDATEPLAN UPDATEPLAN UPDATE
SEPTEMBER 2013SEPTEMBER 2013SEPTEMBER 2013SEPTEMBER 2013
Brown and Caldwell (BC) is pleased to present this scope of work (SOW) to the City of Auburn (City) to
update its 2009 Comprehensive Stormwater Drainage Plan (2009 Drainage Plan). The purpose of
the 2014 Drainage Plan Update is to guide the operation, maintenance, and improvements of the
City’s storm drainage system.
This SOW consists of nine tasks as follows:
· Task 1: Project Management
· Task 2: Evaluate Storm Drainage Utility Policies
· Task 3: Problem Identification and Evaluation
· Task 4: Develop Capital Improvement Program
· Task 5: Document Existing Maintenance and Operations Program
· Task 6: Staffing Plan
· Task 7: Financial Program
· Task 8: Prepare Storm Drainage Comprehensive Plan
· Task 9: Prepare Pipe Criticality and CMMS Integration Plan
The activities, deliverables, and assumptions associated with each task are described in detail
below.
Task 1. Project Management
The BC Project Manager will prepare a Project Management Plan (PMP) at the outset of the project.
The PMP will include a copy of the project scope, schedule, communication protocols, quality
control/quality assurance (QA/QC) measures, team member work assignments, a heath and safety
plan, and change management procedures. The BC Project Manager will manage project staff and
sub-consultants throughout the duration of the project to ensure compliance with project budget,
schedule, and QA/QC objectives.
The BC Project Manager will keep the City Project Manager informed with regard to project status
through biweekly conference calls, monthly status reports, and meeting summary notes. The BC
Project Manager will conduct two project status meetings with the City at major project milestones.
The meetings will provide opportunities to:
· update City staff on work completed to date
· elicit feedback and make key decisions regarding project activities and plan
recommendations
· identify scope, schedule, and/or budgetary adjustments (if needed).
BC will prepare monthly invoices including expenditures by task, hours worked by project personnel,
and other direct expenses with the associated backup. The project schedule will be updated and
distributed as necessary to reflect changes.
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Deliverables:
· Meeting agendas and summary notes for two (2) project status meetings
· Up to twelve (12) monthly status reports
· Up to twelve (12) monthly invoices
Assumptions:
· Up to three (3) members of the BC team, including the BC project manager, will attend each
of the two (2) project status meetings.
· All meetings will be held at BC’s Seattle office.
· Conference calls or status updates will be held on a biweekly basis.
· Project duration is up to twelve (12) months.
Task 2 – Evaluate Level of Service Goals, Practices, and Policies
The purpose of this task is to evaluate the City’s current codes, practices, and policies with respect
to regulatory requirements, utility service goals, and staff availability.
BC will review current local, State, and Federal regulations to identify compliance requirements and
other potential emerging issues. BC will also review and evaluate applicable sections of the Auburn
City Code (ACC) and policies contained within the City’s current Comprehensive Plan to identify
revisions and/or additions needed to maintain regulatory compliance or to address issues that are
likely to arise during the six-year planning period. The review and evaluation of regulations pertaining
to the NPDES Phase II Permit will be completed by BC under a separate contract (NPDES Compliance
Assistance 2013-14), and the deliverables will be summarized in the Comprehensive Plan Update.
BC will review the Level of Service (LOS) goals from the 2009 Drainage Plan and work with City staff
to revise those goals to align with regulatory requirements and policy recommendations. BC will
prepare a preliminary set of LOS goals with references to specific codes, policies, and/or accepted
standards of practice.
As subsequent tasks are completed, LOS goals will be revised and refined to reflect priorities and
cost constraints. For example, the improvements necessary to meet a selected conveyance
performance criterion could result in exceedingly high capital costs; in which case, the criterion
would need to be adjusted to reach a more achievable standard. Similarly, the results of the
Operations and Maintenance Review (Task 5) and the Staffing Plan (Task 6) will be used to refine
LOS goals related utility practices, operations, and maintenance procedures.
After Tasks 3 through 7 have been completed, BC and the City will work together to finalize the LOS
goals and develop recommendations for code and policy revisions, changes in operational
procedures, and/or staffing needs.
Deliverables:
· Draft/preliminary LOS goals
· Staffing needs to meet the operational changes will be included in the Staffing Plan (Task 6).
· Revised table of LOS goals addressing the City’s comments on the draft version.
Assumptions:
· Two (2) members of the BC project team will attend up to two (2) meetings with the City to
discuss LOS goals, stormwater codes and design standards, applicable policies, and
recommended changes.
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· NPDES Compliance Assistance 2013-2014 Project will be conducted concurrently with this
project and will provide information in a timely manner such that the overall project schedule
will not be delayed.
· BC’s assessment of emerging regulatory issues will be based on our current understanding
of regulatory issues in Washington State; 8 hours has been budgeted for this effort.
· All deliverables will be submitted in electronic format.
Information to be provided by the City:
· All applicable sections from the ACC and relevant policy documents.
· Information on City practices and staffing.
· One set of consolidated comments on the preliminary recommended LOS goals.
· One set of consolidated comments on the revised LOS goals.
Task 3 – Problem Identification and Evaluation
The City initiated a substantial system data inventory effort during the development of the 2009
Drainage Plan. The entire city was divided into drainage subbasins which were ranked based on
established criterion such as known drainage problems. The basin ranking (high, medium or low)
was used to prioritize data inventory and modeling efforts. Hydrologic and hydraulic SWMM models
were prepared for the high and medium ranked subbasins. For the basins that were ranked as low
priority, hydraulic SWMM models were prepared. A large portion of the City’s subbasins were not
included in the priority ranking and no models were prepared for these subbasins.
The City has since conducted flow monitoring at several locations to support model calibration and
CIP implementation. The City has also continued the data inventory effort since the completion of
the 2009 Drainage Plan, with the long-term goal of mapping its entire storm drainage system and
updating the Geographic Information System (GIS). The data inventory effort is ongoing. Data
collected from this effort will be used to support the model development.
Figure 1 provides a summary of the current status of the City’s subbasin modeling efforts.
Subtask 3.1 Data Review and Subbasin Prioritization
BC will review the current status of the data inventory and model development activities, as well as
recent changes to the system due to capital improvement projects. BC will also review the flow
monitoring data that has been collected by the City since the 2009 Drainage Plan. BC will then meet
with the City to discuss the status of the data, known problems, and priorities for capital
improvements. BC and the City will then define new subbasin priorities and identify the eight highest
priority subbasins for model development/ refinement, capacity analyses, and project modeling
(such as the B, C, D, and F subbasins).
Subtask 3.2. Model Development/Refinement
For existing models, BC will review model elements, including detention storage ponds, infiltration
ponds, water quality facilities and pump station data and update where necessary. BC will update
the existing models to include any improvements or system modifications that have occurred since
the last model update. If no model exists for an identified high-priority subbasin, BC will develop the
model using information from the City’s Geographic Information System (GIS).
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Subtask 3.3. Model Calibration
BC will calibrate the models based on observed conditions such as measured flow rates, water
levels, pump run times, and anecdotal flooding conditions. BC will also run validation simulations to
demonstrate that the model can adequately reproduce observed conditions.
Subtask 3.4. Pump Station Evaluation
BC will use the models developed in subtasks 3.2 and 3.3 to simulate the impacts to the storm
drainage system from pump station failures. BC will map the resultant inundation areas for each of
the City’s six stormwater pumping stations. The modeled scenarios will be linked to the City’s
updated LOS goals. It is assumed that up to two scenarios will be evaluated for the following pump
stations: Brannan Park, Emerald Park, West Main Street and White River. It is assumed that one
additional scenario will be evaluated for both the A Street and Auburn Way S pump stations due to
their proximity to critical facilities.
Subtask 3.Subtask 3.Subtask 3.Subtask 3.5555. . . . EvalEvalEvalEvaluuuuate ate ate ate Drainage Problems in Annexation areaDrainage Problems in Annexation areaDrainage Problems in Annexation areaDrainage Problems in Annexation areassss
BC will review the storm drainage infrastructure in the annexation areas to identify potential
inadequacies with the storm drainage system. The review will encompass both the Lea Hill
annexation area subbasins (AAA, ZZ, BBB, YY, AZ, CCC, WW, W, and U) and the West Hill annexation
area subbasins (SS, RR, M, OO, PPP, L, NNN, Q, and K).
The initial review will be a desktop evaluation of data from the GIS system, which will proceed as
soon as the data inventory is completed for each basin. The focus of the initial review will be to
identify inadequacies such as incomplete systems, missing easements/drainage rights of way, and
insufficient inlet structures. BC will then develop recommendations for general improvements.
The City will provide BC with a list of known drainage problem areas (up to 10 areas). BC will conduct
site visits to assess the problems, investigate possible causes, and identify potential solutions. BC
will approximate peak discharges and perform basic hydraulic calculations to evaluate capacity
deficiencies and size drainage system components for conceptual design of improvement projects.
Potential improvements could include ditch and pipe extensions, culvert replacements, and/or new
curb, gutter, and inlet structures. Up to 10 projects will be included in the six-year CIP (refer Task 4).
Subtask 3.6. Technical Memorandum
BC will prepare a technical memorandum summarizing the results of the data review, subbasin
prioritization, model development and model calibration and validation results. The technical
memorandum will also include a summary of the drainage problem evaluation in the annexation
areas.
Deliverables:
· Updated SWMM5 hydraulic modeling files for each of the eight identified high-priority
subbasins.
· Technical memorandum summarizing the results of the data review, subbasin prioritization,
model development, and the calibration and validation results, and summary of the drainage
problem evaluation in the annexation areas.
· Summary of pump station evaluation and maps of inundation areas for each simulated pump
station failure
Assumptions:
· Modeling efforts will focus on the eight highest priority subbasins identified in Subtask 3.1;
system-wide modeling will not be completed for this project.
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· The budget for this task assumes that up to four sub-basin models will need to be developed
from GIS data (i.e. no existing model)
· The City will provide updated GIS data compiled from its data inventory mapping efforts to
support the model build and update, and the evaluation of drainage problems in the
annexation areas.
· Up to ten (10) drainage problems will be evaluated for the annexation areas.
· It is anticipated that this task will be completed concurrently with other scoped tasks.
· The updated models will be used to evaluate proposed capital improvements as part of
Task 4.
· All deliverables will be submitted in electronic format.
Information to be provided by the City:
· Information and as-built data for current and/or on-going capital improvement projects
affecting the high-priority subbasins.
· Updated GIS data of the storm drainage system
· Flow monitoring data, water level measurements, pump station logs.
· List of known problems and priority areas for capacity evaluations, including known problems
in the annexation areas.
· Anecdotal flooding information and/or qualitative descriptions of observed problems.
· One set of consolidated City comments on the draft technical memorandum.
· The draft technical memorandum will be revised based on the comments and provide to the
City as an appendix to the 2014 Drainage Plan Update.
Task 4 – Develop Capital Improvement Program
BC will integrate the information gathered in the previous phases of the project, including revised
LOS goals, problem identification and model evaluation, to develop a draft list of projects for the City.
BC will also review the 6-year and 20-year CIP from the 2009 Drainage Plan and determine which
projects have been completed, resolved, or mitigated and which projects need to be carried over for
inclusion in the Drainage Plan Update.
BC will conduct project-specific modeling to identity and evaluate alternatives for up to eight projects
located within the prioritized subbasins. Projects carried over from the 2009 Drainage Plan will be re-
evaluated with the revised models developed in Task 3 and updated as necessary. Projects will be
evaluated to ensure the relevant LOS goals are addressed by the proposed improvements. BC will
also develop conceptual design for drainage improvements for up to ten projects located within
annexation areas, as identified in Subtask 3.5.
BC will then work with the City to prioritize projects for inclusion in the 6-year CIP, given annual
funding and staff availability. BC will prepare a concise summary and planning-level cost estimates
for each project in the 6-year CIP. The summary will include problem ID, name, and priority; a brief
assessment of the problem; a brief description of the proposed solution including sizes for any new
facilities (e.g., pipe lengths and diameters, pump station capacity, etc.); and a GIS-based sketch of
the proposed improvements. The assumptions used to develop the cost estimates will be
transparent and well-documented. The remaining projects, which will form part of the 20-year CIP,
will be summarized and tabulated. Preliminary cost estimates will be developed but projects sheets
and detailed cost estimates will not be prepared.
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The cost estimates will be prepared in a format that will allow the City to update the unit costs with
current market values as needed in the future. After planning-level cost estimates have been
developed, BC will meet with the City to discuss the results of the alternatives evaluations.
Deliverables:
· Draft list of CIP for City review
· Draft project summary sheets, including planning-level cost estimate and site map, for each
proposed storm improvement
· Revised project summary sheets for each proposed storm improvement
Assumptions:
· All deliverables will be submitted in electronic format.
· The CIP cost estimating will be limited to preliminary planning-level cost estimates based on
recent City, consultant experience and bid tabs, with appropriate allowances for project
contingencies and unknowns.
· For the existing system, the CIP is limited to capital projects (i.e. it will not include
administrative, policy, and operational changes).
· The budget for this project assumes up to 18 projects will be included in the 6-year CIP (8 in
the prioritization areas and 10 in the annexation areas).
· Pump station condition assessment is not included.
· Two BC staff members will attend a meeting with the City to present the draft CIP.
· The City will review the draft CIP, summary project sheets, and planning-level cost estimate
once, and will provide a single set of review comments to BC. The City will resolve all
conflicting review comments prior to delivery to BC.
· Projects included in the 20-year CIP will be summarized in tabular form for presentation in
the Plan Update.
Information to be provided by the City:
· Bid tabulations for recent storm drainage projects. BC will incorporate the bid tabulation data
into its unit cost estimates for this project.
· Anticipated annual City funding for stormwater projects and available staff resources, for use
in determining the project implementation capacity for the CIP.
Task 5 – Document Existing Maintenance and Operations Program
BC will document the City’s current storm drainage system operation and maintenance (O&M)
program. The 2009 Drainage Plan, Appendix I System Operation and Maintenance summarize key
elements of an O&M program to be used as a framework for transitioning the City’s maintenance
efforts from a reactive state to a planned maintenance environment.
BC will conduct two interviews with City O&M staff to discuss the existing O&M program and identify
any changes that have occurred since the 2009 Drainage Comp Plan, including implementation of
the steps identified in Appendix I. BC will review existing O&M documentation provided by the City.
Items that may be included in this review are:
· documenting drainage ditch maintenance
· documenting drainage line maintenance
· gravity sewer inspections and cleanings
· catch basin inspection and cleaning
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· documenting pump station maintenance
· documenting equipment maintenance.
Deliverables:
· Revised Appendix I to reflect the City’s current O&M program for inclusion in the Comp Plan
update.
Assumptions:
· All deliverables will be submitted in electronic format.
· No new O&M procedures will be generated.
· Work is limited to compiling existing procedures for inclusion in the 2014 Drainage Plan
Update.
· Two BC staff will participate in two meetings (interview sessions) with City staff.
· The City will provide one set of consolidated City comments on the Revised O&M appendix.
Comments will be used to update the appendix for inclusion in the 2014 Drainage Plan
update.
Information to be provided by the City:
· Existing system operation and maintenance, including routine operations, preventive
maintenance, and related information
· Changes in O&M program as defined in Appendix I of the 2009 Drainage Plan
Task 6 – Staffing Plan
BC will develop a staffing plan that is necessary to implement the new activities prescribed in the
2014 Drainage Plan Update. The staffing plan will include planning-level estimates of City staff time
and non-labor costs (e.g., equipment purchases, contractors) for additional costs during the 6-year
planning period. This plan will incorporate staffing needs to comply with the Phase II NPDES permit,
as developed by BC for the City under the NPDES Compliance Assistance (2013-14) Project, as well
as other staffing needs identified under Task 2.
Deliverables:
· Draft Staffing Plan for City review.
Assumptions:
· All deliverables will be submitted in electronic format.
· The results of the NPDES Compliance Assistance (2013-2014) Project will be available prior
to development of the Draft Staffing Plan.
· Two BC staff will participate in one meeting with City staff.
Information to be provided by the City:
· Information, not previously provided for the NPDES Compliance Assistance (2013-2014)
Project, needed to identify FTE allocations, loaded staff costs, and other elements of the
estimate.
· Current utilization of existing equipment to assist in determining new equipment purchase
requirements
· One set of consolidated comments on the Draft Staffing Plan. The City’s comments will be
incorporated in the Staffing Plan for inclusion in the 2014 Drainage Plan Update.
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Task 7 – Financial Program
BC will be subcontracting with FCS GROUP to assist with the development of the Financial Program.
FCS GROUP will update the Financial Program from the 2009 Drainage Comp Plan based on the 6-
year CIP and the results of a rate study currently being conducted for the City (2012-2013 Rate
Study). The cost estimates from newly identified capital improvement projects will differ from the
capital expenditures assumed by the 2012-2013 Rate Study, which could potential affect planned
storm fee adjustments.
The BC/FCS team will work with City staff to determine the level of analyses necessary to update any
future rate plans to be consistent with the 2014 Drainage Plan Update. This might entail modifying
the City’s existing rate model; e.g., inputting new assumptions for capital spending and timing of
capital improvements, and determining whether changes would need to be made to plans for future
storm rate adjustments. System development charges (SDCs) would also be updated consistent with
the new 6-year CIP.
The level of effort assumed in the budget for this task does not include an update of any cost-of-
service or rate design analyses that may be contained in the City’s 2012-2013 rate study. It does
include an update of the revenue requirements analyses and SDCs to reflect new capital projections
and other key assumptions; this effort would provide an estimate of the overall system rate
increases needed over a 6-year time period.
Deliverables:
· Draft update of Chapter 8 (Financial Plan) of the 2009 Drainage Plan.
· Final update of Chapter 8 (Financial Plan) of the 2009 Drainage Plan, which will be included
in the 2014 Drainage Plan Update.
Assumptions:
· City’s 2012-2023 rate study will be completed in time for inclusive in the 2014 Drainage
Comp Plan Update
· FCS GROUP will review assumptions for system growth, both on a customer and demand
basis; revenue assumptions; and assumptions used for projecting operations and
maintenance expenses, including the level of annual escalation assumed and financial
assurance assumptions such as level of reserves and debt service coverage, as applicable.
· One BC team member and up to two FCS GROUP team members will attend a meeting with
City staff to discuss the initial findings of the updated capital projection, and compare them
to the capital assumptions in the rate study.
· The City will review the draft Chapter 8 update once, and will provide a single set of review
comments to BC and FCS GROUP. All conflicting review comments will be resolved by the
City prior to delivery.
Information to be provided by the City:
· Most recent (2012-2103) rate study.
Task 8 – Prepare Storm Drainage Comprehensive Plan
BC will use the results of the previous tasks to prepare a preliminary draft Comprehensive
Stormwater Drainage Plan for City review. BC proposes that the document consist of the following
four parts:
· Plan Overview: Prepared for general public/stakeholders to present a general understanding
of the Drainage Plan contents.
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· Executive Summary: The intended audience is the City Mayor, Planning Commissioners, City
Council, and key stakeholders. The executive summary provides policy perspective, general
technical understanding, background (for recommended policies, programs, and projects),
and links to financial policies/strategies.
· Comprehensive Plan: This is the main body of the document, intended for City staff who will
be implementing the Drainage Plan recommendations. The Comprehensive Plan will consist
of a concise summary of the planning process and focus primarily on the recommended
improvements and policies. The CIP will focus on projects that the City could implement over
the next 6 years, given anticipated funding, equipment and staff resources. Project needs
identified, but not listed in the 6-year plan, will be listed as future projects.
· Appendices: Supporting information (e.g., model data and cost estimate details) would be
provided in appendices for City staff needing specific detail.
BC will present the draft Storm Drainage Comprehensive Plan to the Public Works Committee (PWC)
and submit the draft for City review. BC will assist the City in providing draft Plans for inter-local
agency review. BC will clarify or amend the Comprehensive Plan to incorporate comments produced
during draft review. It is anticipated that there will be two draft reviews prior to finalization of the
plan. The final plan will be presented to both the PWC and the City Council.
Deliverables:
· Preliminary Draft Drainage Comprehensive Plan (four hard copies plus PDF)
· Public Review Draft Drainage Comprehensive Plan (ten hard copies plus PDF) (Plus 15 copies
of the Executive Summary with a CD of the draft plan)
· Final Drainage Comprehensive Plan (Eight hard copies plus PDF)
Assumptions:
· One preliminary draft Drainage Plan will be prepared.
· One public review draft Drainage Plan will be prepared.
· The draft Drainage Plans will be submitted to a maximum of three reviewing parties: the City,
stakeholders, and regulator reviewers.
· One workshop will be held with the City to present the draft Drainage Comp Plan.
· One final Drainage Comp Plan will be prepared.
· BC will attend two PWC meetings and one City Council meeting
Information to be provided by the City:
· The City will compile review comments, resolve any conflicting comments, and provide BC
with a single set of comments on the preliminary and public review drafts.
Task 9 – Prepare Pipe Criticality and CMMS Integration Plan
BC will provide assistance in defining an approach and requirements for implementing the previously
developed pipe criticality analysis methods in the City’s Cartegraph computerized maintenance
management system (CMMS). BC will perform this in two stages, 1) defining the system
requirements through a workshop, and 2) drafting a System Requirements Specification detailing the
requirements in a form that is actionable for a Cartegraph implementer while providing traceability
for the city to confirm the changes were performed in the expected manner.
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DRAFT
10/14/2013
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Subtask 9.1 Requirements Definition Workshop
BC will conduct an initial requirement definition workshop with the City to outline the business and
technical requirements that must be met in order for the Cartegraph system to effectively allow City
employees to access and use the Pipe Criticality information.
Subtask 9.2 System Requirements Specification
BC will collect and analyze the information gathered during the initial workshop and draft a System
Requirements Specification that outlines the system requirements document. BC will work with City
staff to review the requirements and tailor them to represent the City’s needs. BC will then provide a
final System Requirement Specification that can be used by the City to facilitate the identification
and retention of a qualified Cartegraph implementer.
Deliverables:
· A System Requirements Specification detailing the requirements to a pipe criticality analysis
component within the City’s existing CMMS
Assumptions:
· The City will arrange for appropriate staff to attend meetings (M&O staff who use the CMMS
and criticality model, planning staff, IT staff who “own” Cartegraph, and someone who can
provide feedback on what the City is or is not willing to pay for an Asset Management Module
from Cartegraph).
· BC is not required to purchase Cartegraph.
· No updates to the existing pipe criticality model are included in this work.
· BC is not responsible for changes to the City’s Cartegraph database or software.
· BC staff will attend one on-site workshop not to exceed 3 hours in length
· A maximum of 3 revisions will be made to the System Requirement Specification
· This work will be summarized in the final Drainage Comp Plan, but the implementation plan
will not be included as an appendix.
Information to be provided by the City:
· Asset management goals related to pipe criticality.
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Auburn, City of (WA) -- Auburn Drainage Plan Update
PhasePhase Description Total Effort
001Project Management $32,200
Leave Blank and Protected
002Evaluate Storm Drainage Utility Policies$14,806
Leave Blank and Protected
003Problem Identification and Evaluation$108,828
Leave Blank and Protected
004Develop Capital Improvement Projects$71,643
Leave Blank and Protected
005 Document existing Maintenance & Operations Program $14,007
Leave Blank and Protected
006Staffing Plan $10,490
Leave Blank and Protected
007Evaluate Existing Rate Study$22,278
Leave Blank and Protected
008Prepare Comprehensive Drainage Plan$58,457
Leave Blank and Protected
009Prepare Pipe Criticality &CMMS Integration Plan$18,628
Leave Blank and Protected
GRAND TOTAL $351,337
Comprehensive Storm Drainage Plan Update Budget
2013 $175,000
2014 $175,000
TOTAL $350,000
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Comprehensive Sewer Plan
Date:
October 16, 2013
Department:
Public Works
Attachments:
Scope of Work
Budget Estimate
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Elwell
Meeting Date:October 21, 2013 Item Number:DI.H
AUBURN * MORE THAN YOU IMAGINEDDI.H Page 147 of 172
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EXHIBIT AEXHIBIT AEXHIBIT AEXHIBIT A
SCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICES
CITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATECITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATECITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATECITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATE
OCTOBEROCTOBEROCTOBEROCTOBER 2013201320132013
Brown and Caldwell (BC) is pleased to present this scope of work (SOW) to the City of Auburn (City) to
update its 2009 Comprehensive Sewer Plan (Sewer Comp Plan). The Sewer Comp Plan update will
guide the operation, maintenance, and improvements of the City’s extensive sewer system.
Upon completion of this project, the updated Sewer Comp Plan will meet the requirements of the
Washington State Department of Ecology (Ecology), as set forth in Washington Administrative Code
(WAC) 173-240-050.
Project Tasks
This project will consist of the following core tasks:
· Task 1. Manage Project
· Task 2. Update System Background Information
· Task 3. Evaluate Sanitary Sewer Utility Policies
· Task 4. Perform Hydrologic and Hydraulic Modeling
· Task 5. Evaluate System
· Task 6. Develop Capital Improvement Program
· Task 7. Plan for Sewer Extensions
· Task 8. Document Existing Maintenance and Operations Program
· Task 9. Evaluate Existing Rate Study
· Task 10. Prepare Comprehensive Sewer Plan
· Task 11. Prepare Pipe Criticality and CMMS Integration Plan
The activities, deliverables, and assumptions associated with each task are described in detail
below.
Task 1. Manage Project
The BC project manager will manage the staff, budget, and schedule during completion of the Sewer
Comp Plan. The BC project manager will ensure that quality control is performed throughout the
project, including peer and senior review for technical and qualitative aspects of the project.
The project manager will coordinate biweekly conference calls or project status updates with the
City’s Project Manager.
The BC and City project managers will participate in two progress workshops during the course of the
project. These workshops will occur at about 40 percent and 80 percent of project completion. The
workshops may involve more than the BC and City project managers, and will be an opportunity to (a)
summarize the work to date for input and comment, (b) make key project decisions, and (c) plot out
any course corrections, if needed.
An invoice and summary of work by task will be prepared monthly. As necessary, the project
schedule will be updated and distributed.
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Information Provided by City
The City will provide the following information under Task 1:
· N/A
Assumptions
Task 1 will be performed under the following assumptions:
· The BC project manager will attend two progress workshops with the City Project Manager. The
meetings will be held at BC’s Seattle office.
· Conference calls or status updates will be held on a biweekly basis.
· Assumed project duration is up to 18 months.
Deliverables
The following deliverables will be developed under Task 1:
· Monthly project status reports
· Monthly invoices
Task 2. Update System Background Information
Ecology requires system background information as part of the Sewer Comp Plan. This task will focus
on updating the following chapters of the existing Sewer Comp Plan, which summarize the City’s
existing wastewater collection system, system history, service areas, applicable regulations, and
policies:
· Chapter 2: Background
· Chapter 3: Wastewater System Policies
· Chapter 4: Description of Existing System
BC understands that some of this information may not have changed since completion of the 2009
Sewer Comp Plan; therefore, the focus of this task will be to work with City staff to update this
information rather than recreate what the 2009 Sewer Comp Plan included.
Specific work as part of this task includes:
· Document background information on the City’s wastewater system, including history,
ownership, management, geography, neighboring systems, overview of existing facilities,
complaints, service area, and land use.
· Identify and document revisions to existing applicable regulations and policies, including sewer
ordinances, development guidelines, service area policies, conditions of service, relevant
regional programs, and Ecology guidance and requirements. BC will work with the City to update
existing policies (see Task 3).
· Document the City’s agreements and coordinate with King County and other neighboring utilities.
· Discussion of King County treatment and conveyance point(s) such as County owned-pump
stations to County treatment system.
· Describe the City’s Pre-treatment program. Including existing facilities, O&M, future
improvements, recordkeeping, etc. Facilities described will include commercial (grease
interceptors) and industrial pre-treatment facilities.
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· Document the City’s support of King County’s reclaimed water program. This will include recent
efforts the City has performed since the last Sewer Comp Plan..
· Compilation of design and construction standards, to be included as an appendix.
· Describe nearby water systems per state planning requirements.
· Identify and document existing system problems. This includes reviewing City complaint
records/database and recording anecdotal information from City staff.
Information Provided by City
Changes to the following information since the existing Sewer Comp Plan was completed include:
· Applicable background information (e.g., potential annexation areas, sanitary sewer service area,
etc.)
· Any related planning documents (e.g., neighboring utility plans, City Comprehensive Plan, existing
land use plans, etc.)
· Changes to existing service area agreements and policies, design and performance standards,
and sewer development guidelines
· Existing City ordinances and policies
· Existing and planned zoning
· Agreements with King County and other neighboring jurisdictions.
Assumptions
Task 2 will be performed under the following assumptions:
· Three BC staff members will attend a 1-hour project kickoff meeting in Auburn.
· BC staff will conduct interviews with City staff to identify necessary updates to system
background information.
Deliverables
The following deliverables will be developed under Task 2:
· Information generated from this task will be included in the updated Sewer Comp Plan.
Task 3. Evaluate Sanitary Sewer Utility Policies
The 2009 Sewer Comp Plan included Levels of Service (LOS), which are generally defined as the
specific goals or objectives for utility management. The LOS should directly relate to City policies. In
Task 3, BC will work with City staff to review the LOS included in the 2009 Sewer Comp Plan, identify
policy revisions necessary to support City LOS decisions, and identify the potential impact of 3rd
party (e.g. King County) policies on the City’s cost to operate or improve the City’s system to meet
LOS objectives.
In addition, BC and City staff will review City policies with the aim of developing new LOS. For
example, BC understands that the City is interested in establishing an LOS to address sewer
extensions, so this will be reviewed as part of this task.
Evaluation of policies, and establishing LOS, are considered important for use in developing the
Sewer Comp Plan. The policies will be presented to the City’s Public Works Committee (PWC) and city
council members for consideration. BC understands this presentation should occur early in the
Sewer Comp Plan development.
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Information Provided by City
The City will provide the following information under Task 3:
· Current LOS for the sewer utility
· Current City policies related to potential LOS (e.g., sewer extension policies)
Assumptions
Task 3 will be performed under the following assumptions:
· Two BC staff members will meet with City staff to discuss existing and proposed policies.
· One BC staff member will attend one PWC meeting.
· The City will review the draft policy document once, and will provide a single set of review
comments to BC. All conflicting review comments will be resolved by the City prior to delivery to
BC.
Deliverables
The following deliverables will be developed under Task 3:
· Draft policy document for presentation to the PWC
· Final policy document for presentation to the PWC, and inclusion in the Sewer Comp Plan
Task 4. Perform Hydrologic and Hydraulic Modeling
BC will update the City’s DHI MIKE URBAN model using recent information, and perform modeling to
simulate existing and future system flows. The MIKE URBAN model was initially prepared for the
2009 Sewer Comp Plan, but the calibrated model was limited by the small amount of available flow
monitoring data. King County has since conducted flow monitoring at 19 locations within the Auburn
system or within King County pipes within the city limits. These additional monitoring data will allow
for a robust calibration in this task and the calibrated model will be used to (a) update our
understanding of any near-term or future capacity shortfalls and (b) optimize any necessary sewer
capacity improvements.
4.1 Existing Conditions
The 2009 Sewer Comp Plan model was constructed using information available in 2008.
Developments and sewer connections that occurred after this date will be incorporated into the
model update for this project. The City’s most up-to-date GIS will be used to confirm pipe lengths,
slopes, invert elevations, material, and rim elevations in the model. Any discrepancies between the
model and GIS will be resolved by updating the model information. The delineation of model basins
will be revisited during this analysis and adjusted, if necessary, to conform to available data,
coordinate with points of interface with the King County regional system, or fulfill City objectives.
BC understands that King County collected flow monitoring data in its conveyance system near
Auburn as part of its Decennial Monitoring Program. These monitoring data will be used to refine the
calibration of the City’s model, and adjust parameters as necessary.
Calibration involves comparing modeled flows to actual observed flows from the monitoring data.
Model adjustments will be made to achieve a reasonable match between simulated and observed
flows. Adjustments include refining roughness values and infiltration and inflow (I/I), and resolving
connectivity and pipe slope issues. The model will be calibrated first for dry weather conditions and
then for observed (monitored) wet weather events. Calibration will also incorporate SCADA data
collected from City pump stations, as needed.
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BC will summarize results from the existing-conditions models to prepare the following:
· Current population and wastewater flow characteristics
· I/I rates
Information Provided by City
The City will provide the following information under Subtask 4.1:
· Current GIS information including sanitary sewer pipes, manholes, and other structures.
· Data for recent land developments.
· SCADA data for pump stations, including pump on/off times and corresponding wet well levels.
· Known capacity deficiencies in the collection system. Examples include, but are not limited to,
formal complaints from customers or anecdotal observations from City staff. This information will
be used in model calibration.
Assumptions
Subtask 4.1 will be performed under the following assumptions:
· BC has retrieved the King County flow monitoring data.
· Existing populations and employment will be estimated with data from the Puget Sound Regional
Council (PSRC).
· BC will not translate information from as-built/record drawings to GIS or the model.
· BC will not develop any GIS data as part of this task.
· Two BC staff members will attend a workshop with the City to present the modeling findings.
Deliverables
The following deliverables will be developed under Subtask 4.1:
· BC will provide updated, calibrated existing-conditions model files to the City.
· Tabular listing of flow statistics for existing conditions.
4.2 Future Conditions
Once the existing-conditions model is updated and calibrated, a future-conditions model will be
created. The future-conditions model will be created to estimate flows for the 6-year and 20-year
planning horizons. Changes to the model will include wastewater demands for new population and
employment forecasts, assumed I/I quantities for new development and, if appropriate, changes in
I/I quantities for the existing sewer system (e.g., proactive maintenance programs that reduce I/I
over time).
BC will summarize results from the future-conditions models to prepare the following:
· Future population and wastewater flow characteristics
· Future I/I rates
· 6-year and 20-year future wastewater flow projections
Information Provided by City
The City will provide the following information under Subtask 4.2:
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· Relevant planning projections for the City’s Urban Growth Area (UGA), which will include
anticipated population/employment changes
Assumptions
Subtask 4.2 will be performed under the following assumptions:
· Future populations and employment will be estimated with data from the PSRC.
· Two BC staff members will attend a workshop with the City to present the modeling findings.
Deliverables
The following deliverables will be developed under Subtask 4.2:
· BC will provide the future-conditions model files to the City.
· Tabular listing of flow statistics for future conditions.
Task 5. Evaluate System Hydraulic Capacity
BC will conduct modeling runs for existing and future conditions to identify capacity shortfalls during
peak dry weather flows and peak wet weather flows at defined LOS. BC will analyze the model results
and will identify the apparent causes of capacity deficiencies.
The model will be used to evaluate proposed improvements for conveying flows in accordance with
the City’s LOS, for existing and future scenarios. If there are capacity shortfalls, BC will work with
Auburn’s Project Manager to identify sewer improvement alternatives. These improvements may
include flow diversions and construction of parallel relief sewers, I/I reduction through sewer
rehabilitation, and the replacement of existing sewers with larger pipes.
Sewer improvement alternatives will be evaluated and proposed facilities will be sized using the
MIKE URBAN model. Sewer age and materials of construction will also be analyzed segment by
segment and will be taken into account to determine and prioritize potential system improvements.
Detailed design and items (e.g., right-of-way issues, utility conflicts, etc.) are not included in this task.
Information Provided by City
The City will provide the following information under Task 5:
· Preferred methods for addressing capacity shortfalls (e.g., increased pipe size, pump stations, I/I
reduction, etc.)
Assumptions
Task 5 will be performed under the following assumptions:
· Two BC staff members will attend a workshop with the City to present deficient locations and
identified correction methods.
Deliverables
The following deliverables will be developed under Task 5:
· Tables and figures identifying sewer capacity deficiencies for existing and future planning
scenarios
· Tables and figures identifying recommended sewer capacity improvements to address
deficiencies for existing and future planning scenarios
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Task 6. Develop Capital Improvement Program
BC will work with City staff to develop a Capital Improvement Program (CIP) consisting of projects
based on the proposed LOS and modeling results. The CIP will focus on measures that the City could
implement within the next 6 years given anticipated funding and staff resources.
BC will integrate the information gathered in the previous phases of the project to develop
alternative projects for the City. BC expects that these types of projects will range from spot
improvements that can be addressed by City crews to larger improvements that will require
engineering design and construction.
BC will evaluate the current CIP for relevance to identified problems. Those current CIP projects
deemed unnecessary will be given lower priority and retained only if they remain in the scope of
available funding, and the remainder will be prioritized and updated as needed.
BC will prepare a concise summary and planning-level cost estimates for each CIP. The summary will
include problem ID, name, and priority; a brief assessment of the problem; a brief description of the
proposed solution including sizes for any new facilities (e.g., pipe lengths and diameters, pump
station capacity, etc.); and a GIS-based sketch of the proposed improvements. The assumptions
used to develop the cost estimates will be transparent and well-documented.
Assuming that the CIP is implemented over a period of six years, the level of detail included in the
cost estimates will provide the City with the necessary information to update the unit costs with
current market values as needed in the future. After planning-level cost estimates have been
developed, BC will meet with the City to discuss the results of the alternatives evaluation.
Information Provided by City
The City will provide the following information under Task 6:
· Bid tabulations for recent sewer projects. BC will incorporate the bid tabulation data into its unit
cost estimates for this project.
· Current CIP with constructed projects identified.
· Anticipated City funding and staff resources, for use in determining the project implementation
capacity for the CIP.
Assumptions
Task 6 will be performed under the following assumptions:
· The improvement schedule will be determined based on a specific time frame and flow that
triggers the identified improvements.
· Improvement program cost estimating will be limited to preliminary planning-level cost estimates
based on recent City and BC experience, with appropriate allowances for project contingencies
and unknowns.
· For the existing system, the improvement program is limited to capital projects (will not include
administrative, policy, and operational changes).
· BC’s budget for this project assumes up to 10 projects will be included in the CIP.
· Pump station condition assessment is not included
· Two BC staff members will attend a workshop with the City to present the CIP.
· The City will review the draft CIP once, and will provide a single set of review comments to BC.
The City will resolve all conflicting review comments prior to delivery to BC.
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· Projects not included in the CIP, because they are not anticipated to be constructed in the next 6
years, will be summarized in tabular form for presentation in the Plan Update.
Deliverables
The following deliverables will be developed under Task 6:
· Draft CIP for inclusion within the Sewer Comp Plan
· Final CIP for inclusion within the Sewer Comp Plan
· Draft summary project sheets for each proposed sewer improvement
· Final summary project sheets for each proposed sewer improvement
· Draft planning-level cost estimates for each proposed sewer improvement
· Final planning-level cost estimates for each proposed sewer improvement
Task 7. Plan for Sewer Extensions
BC will review current sewer extension plans and work with the City to identify new areas for possible
sewer extensions. BC will identify possible methods for extension of sewer service to currently un-
served locations using the updated GIS and newly calibrated hydraulic models. Potential extensions
will also be evaluated with respect to the Growth Management Act (GMA), the City’s agreement with
King County for service, or other applicable policies.
This task will be an iterative process between Task 3: Evaluate Sanitary Sewer Utility Policies; Task 4:
Perform Hydrologic and Hydraulic Modeling; Task 5: Evaluate System; and Task 6: Develop Capital
Improvement Program.
A plan identifying where sewer extensions will occur, and how the City will serve these areas, will be
prepared. The plan will include proposed sewer main locations and size. This plan will describe
potential sewer extensions included in the CIP and those not included in the CIP.
Information Provided by City
The City will provide the following information under Task 7:
· Existing sewer extension policies, plans, and procedures.
Assumptions
Task 7 will be performed under the following assumptions:
· One workshop will be held with the City to identify sewer extension possibilities and constraints
for undeveloped areas.
· The budget assumes 72 hours of engineering effort for planning sewer extensions.
· The City will review the draft sewer extension plan once, and will provide a single set of review
comments to BC. The City will resolve all conflicting review comments prior to delivery to BC.
Deliverables
The following deliverables will be developed under Task 7:
· Draft sewer extension plan
· Final sewer extension plan
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Task 8. Document Existing Maintenance and Operations Program
BC will document the City’s wastewater system maintenance and operations (M&O) programs. The
M&O organization and procedures will be documented for future reference.
The City will provide BC with all available existing documentation detailing its M&O procedures. In
addition, BC will conduct interviews with staff members to understand their procedures.
Items that may be included in this review are:
· Documenting gravity sewer inspections and cleanings
· Documenting work order methods
· Documenting pump station maintenance
· Documenting force main inspections, cleaning, valve maintenance, etc.
· Documenting equipment maintenance
Information Provided by City
The City will provide the following information under Task 8:
· System operation, maintenance, and control, including routine operations, preventive
maintenance, inventories of equipment and supplies, and related information
· O&M budgets and level-of-effort estimates for routine field activities
· Documentation of existing cross-connection control program
Assumptions
Task 8 will be performed under the following assumptions:
· No new M&O procedures will be generated.
· No staffing plans will be generated.
· Work is limited to compiling and memorializing existing procedures.
· Two meetings (interview sessions) will be held with City staff.
· The City will review the draft M&O document once, and will provide a single set of review
comments to BC. All conflicting review comments will be resolved by the City prior to delivery to
BC.
Deliverables
The following deliverables will be developed under Task 8:
· Draft M&O document
· Final M&O document, to be included in the final Sewer Comp Plan
Task 9. Evaluate Existing Rate Study
Based on the newly identified CIP and the City’s most recent rate study, BC will provide an update to
Chapter 8 (Finance) of the 2009 Sewer Comp Plan.
The updated Sewer Comp Plan will contain new capital projections that may differ from the capital
assumptions used in the recently completed 2012 Rate Study. This is one of several key
assumptions that will need to be reviewed in order to determine the potential impact, if any, on
planned sewer fee adjustments.
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BC will work with City staff to determine the level of analyses necessary to update any future rate
plans to be consistent with the updated Sewer Comp Plan. This might entail modifying the City’s
existing rate model; e.g., inputting new assumptions for capital spending and timing of capital
improvements, and determining whether changes would need to be made to plans for future sewer
rate adjustments.
The level of effort assumed in the budget for this task does not include an update of any cost-of-
service or rate design analyses that may be contained in the City’s 2012 rate study. It does include
an update of the revenue requirements analyses to reflect new capital projections and other key
assumptions; this effort would provide an estimate of the overall system rate adjustments needed
over a 6-year time period.
Information Provided by City
The City will provide the following information under Task 9:
· The City will provide the most recent (2012) rate study.
Assumptions
Task 9 will be performed under the following assumptions:
· BC will review assumptions for system growth, both on a customer and demand basis; revenue
assumptions; and assumptions used for projecting operations and maintenance expenses,
including the level of annual escalation assumed and financial assurance assumptions such as
level of reserves and debt service coverage, as applicable.
· Two BC staff members will attend a meeting with City staff to discuss the initial findings of the
updated capital projection, and compare them to the capital assumptions in the rate study.
· The City will review the draft Chapter 8 update once, and will provide a single set of review
comments to BC. All conflicting review comments will be resolved by the City prior to delivery to
BC.
Deliverables
The following deliverables will be developed under Task 9:
· Draft update of Chapter 8 (Finance) of the 2009 Sewer Comp Plan
· Final update of Chapter 8 (Finance) of the 2009 Sewer Comp Plan, which will be included in the
final Sewer Comp Plan (Task 10)
Task 10. Prepare Sewer Comprehensive Plan
BC will use the results of the preceding tasks to prepare a preliminary draft Sewer Comprehensive
Plan document for City staff review. BC proposes that the document consist of the following four
parts:
· Plan Overview: Prepared for general public/stakeholders to present a general understanding of
the Sewer Comp Plan contents.
· Executive Summary: The intended audience is the Mayor, Planning Commissioners, City Council,
and key stakeholders. The executive summary provides policy perspective, general technical
understanding, background (for recommended policies, programs, and projects), and links to
financial policies/strategies.
· Comprehensive Plan: This is the main body of the document, intended for City staff who will be
implementing the Sewer Comp Plan contents. The Comprehensive Plan will consist of a concise
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summary of the planning process and focus primarily on the recommended improvements and
policies. The CIP will focus on projects that the City could implement over the next 6 years, given
anticipated funding and staff resources. Project needs identified, but not listed in the 6-year
plan, will be listed as future projects.
· Appendices: Supporting information (e.g., model data and cost estimate details) would be
provided in appendices for City staff needing specific detail.
After revising to address staff comments, BC will prepare a public review draft suitable for
presentation to the Planning Commission, City Council, or other stakeholder groups as appropriate.
City staff will present the plan to the Planning Commission and City Council. BC will work with City
staff to help address comments. BC will then prepare the final version of the Sewer Comprehensive
Plan.
Information Provided by City
The City will provide the following information under Task 10:
· The City will compile review comments from reviews, resolve any conflicting comments, and
provide to BC a single set of comments.
Assumptions
Task 10 will be performed under the following assumptions:
· One preliminary draft Sewer Comp Plan will be prepared.
· One public review draft Sewer Comp Plan will be prepared.
· The draft Sewer Comp Plans will be submitted to a maximum of three reviewing parties: the City,
stakeholders, and regulator reviewers.
· One workshop will be held with the City to present the draft Sewer Comp Plan. One final Sewer
Comp Plan will be prepared.
· City will complete the formal SEPA process as part of the plan development.
Deliverables
The following deliverables will be developed under Task 10:
· Preliminary Draft Sewer Comprehensive Plan (four hard copies plus PDF)
· Public Review Draft Sewer Comprehensive Plan (six hard copies plus PDF) (Plus 20+/- Exec
Summary w/CD of draft)
· Final Sewer Comprehensive Plan (Eight hard copies plus PDF)
Task 11. Prepare Pipe Criticality and CMMS Integration Plan
BC will provide assistance in defining an approach and requirements for implementing the previously
developed pipe criticality analysis methods in the City’s Cartegraph computerized maintenance
management system (CMMS). BC will perform this in two stages, 1) defining the system
configuration requirements through a workshop, and 2) drafting a System Configuration
Specification detailing the requirements in a form that is actionable for a Cartegraph implementer
while providing traceability for the city to confirm the changes were performed in the expected
manner.
DI.H Page 158 of 172
10/16/2013
Page 12 of 12
11 a Requirements Definition Workshop
BC will conduct a an initial requirement definition workshop with the City to outline the business and
technical requirements that must be met in order for Cartegraph system to effectively allow City
employees to access and use the Pipe Criticality information.
11 b Draft System Configuration Specification
BC will collect and analyze the information gathered during the initial workshop and draft a System
Configuration Specification that outlines the required system configuration. BC will work with City
staff to review the requirements and tailor them to represent the City’s needs. BC will then provide a
final System Configuration Specification that can be used by the City to facilitate implementation by
a qualified Cartegraph implementer, which could include City staff.
Information Provided by City
The City will provide the following information under Task 11:
· Asset management goals in regards to pipe criticality implementation
Assumptions
Task 11 will be performed under the following assumptions:
· The City will arrange for appropriate staff to attend meetings (M&O staff who use the CMMS
and criticality model, planning staff, IT staff who “own” Cartegraph.
· BC is not required to purchase Cartegraph.
· No updates to the existing pipe criticality model are included in this work.
· BC is not responsible for changes to the City’s Cartegraph database or software.
· BC staff will attend one on-site workshop not to exceed 3 hours in length
· A maximum of 3 revisions will be made to the System Requirement Specification
· This work will be summarized in the final Sewer Comp Plan, but the implementation plan will
not be included as an appendix.
Deliverable
The following deliverable will be developed under Task 11:
· A System Configuration Specification detailing the requirements of a pipe criticality analysis
component within the City’s existing CMMS
DI.H Page 159 of 172
Auburn, City of (WA) -- Auburn Sewer Comp Plan Update
PhasePhase Description Total Effort
001Project Management 38,223
Leave Blank and Protected
002Update System Background Information 20,131
Leave Blank and Protected
003Evaluate Sanitary Sewer Utility Policies 24,202
Leave Blank and Protected
004Perform Hydrologic and Hydraulic Modeling 56,896
Leave Blank and Protected
005Evaluate System 21,423
Leave Blank and Protected
006Develop Capital Improvement Program 31,490
Leave Blank and Protected
007Plan for Sewer Extensions 18,272
Leave Blank and Protected
008Document Existing Maintenance and Operations Program15,270
Leave Blank and Protected
009Evaluate Existing Rate Study 31,940
Leave Blank and Protected
010Prepare Comprehensive Sewer Plan 49,282
Leave Blank and Protected
011Prepare Pipe Criticality and CMMS Integration Plan17,031
Leave Blank and Protected
012Other Direct Costs 5,000
Leave Blank and Protected
GRAND TOTAL 329,161
DI.H Page 160 of 172
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report
Date:
October 14, 2013
Department:
Public Works
Attachments:
Capital Project Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached report.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Sweeting
Meeting Date:October 21, 2013 Item Number:DI.I
AUBURN * MORE THAN YOU IMAGINEDDI.I Page 161 of 172
Date: October 15, 2013
No.Prom. No.Location/Description
Priority
Group
(1-3)
Street Funds
(102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete
Finish
Date
Project
Manager Status
1 CP0915
Well 1 Improvements - Transmission
Lines:
This project is the first phase of a larger
project and will replace water lines from
the Well 1 Site to the Howard Road
Corrosion Control Facility to
accommodate the replacement of Well
1. This project will also upgrade the
existing storm line on M Street SE to
accommodate the Well 1 Improvements.
- 1,402,755 761,904 2,164,659 2,008,424 100%Oct-12 100%May-13 Lee Final Pay is in process.
2 CP1310
2013 Arterial and Collector Crack
Sealing:
This project will complete crack sealing
on arterial and collector streets through
out the City.
- 60,000 60,000 60,000 100%Jul-13 100%Oct-13 Carter Final Pay is in process.
3 C201A
M Street Underpass (Grade
Separation):
The purpose of this project is to grade
separate ‘M’ Street SE from the
Burlington Northern Santa Fe Stampede
Pass Rail line in Phase 1 and completion
of the Auburn Black Diamond Road
Bypass connection is a future phase.
- 5,166,560 150,000
872,372
(Fed Grant)
5,990,000
(FMSIB)
2,630,509
(TIB)
1,106,592
(King County)
1,542,800
(Ports)
478,000
(BNSF)
1,140,000
(REET2)
3,397,174
(PWTF)
22,474,007 22,474,007 100%Dec-11 99%Nov-13 Vondrak
M Street was opened to traffic on July 22.
Property restoration, pump station
completion and startup and testing, utility
adjustments and punchlist work remain.
Temporary pumps are in place in the interim.
Funding updated to reflect final costs for King
County.
4 CP1108
2011/12/13 Citywide Storm Pond
Cleaning:
This project will complete the removal of
sediment from storm drainage ponds
located throughout the City and clean the
ditch along A Street SE/East Valley
Highway as the annual budget allows.
- 720,473 720,473 720,261 100%N/A 99%Oct-13 Lee
King County Road Services has completed 6
ponds and 2 are remaining to be completed
for this years task orders.
5 C410A
S. 277th Wetland Mitigation
Monitoring:
This project is an on-going project to
complete the required monitoring and
maintenance of the wetland mitigation
sites for the S. 277th Grade Separation
Project. Sites are located on the North
property and at the corner of 44th St NW
and Frontage Road. Permits require the
City to monitor the sites for 10 years.
- 325,343 325,343 324,606 100%Apr-11 98%May-14 Larson
Construction Work is complete, however, the
project is in the 2-year plant establishment
period and the finish date reflects this.
Budget and Costs shown is are for years
2006 thru 2013 of this 10 year process.
Budget for 2013 only is $50,000.
6 C524A
SCADA System Improvement:
This project will upgrade the City's
SCADA system to meet Public Works
goals.
- 3,096,767 1,908,148 857,820 5,862,735 5,862,735 100%Nov-09 92%Dec-13 Lee
Implementation Contract executed.
Preliminary Design and Final Design are
Complete. Installation of the Controls at M&O
is complete and conversion of all 3 test sites
are complete. The remaining site
conversions are underway with 31 sites of 38
completed.
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
Page 1 of 7DI.I Page 162 of 172
Date: October 15, 2013
No.Prom. No.Location/Description
Priority
Group
(1-3)
Street Funds
(102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete
Finish
Date
Project
Manager Status
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
7 EM1302
Hidden Valley Vista Emergency Storm
Repair:
This project will replace a deteriorated
storm line under emergency conditions
in the Lea Hill area.
- 300,000 300,000 300,000 100%N/A 90%Oct-13 Larson
This project is an emergency and therefore
public bidding was not held. The pipe has
been installed and restoration work is
underway.
8 CP0909
Academy Booster Pump Station:
This project will update/replace the
existing pump station in the Academy
water service area in order to meet fire
flow demands.
- 3,526,255 3,526,255 3,168,295 100%Sep-12 80%Apr-14 Vondrak Work is underway.
9 CP1120
Lea Hill Safe Routes to Schools
Improvements:
This project will complete improvements
for safe walking routes to Hazelwood
Elem., Lea Hill elem., and Rainer Middle
School along 116th Ave. SE and SE 312
St.
- 34,000
398,500
(Federal)
21,597 (Police
& ASD In Kind
Services)
454,097 447,600 100%Jun-13 80%Oct-13 Truong
Work is underway at the 124th and 312th
intersection. Improvements on 116th are
complete.
10 CP1302
2013 Pavement Patching, Chipseal
and Overlay Project:
This project will complete pavement
patching, chip seal treatments and
overlay work on both arterial/collector
and local roadways for the purpose of
preservation throughout the City.
- 1,878,000 1,878,000 1,848,000 100%Jun-13 80%Nov-13 Wickstrom Work is underway, minor patching work
remains.
11 EM0902
Auburn Valley Drive-In Site
Restoration:
This project will complete the last
restoration from the temporary levee
installed at the Drive-in theater site
related to the Howard Hanson Dam
issues in 2009 through 2012.
- 1,091,214
(King County) 1,091,214 122,016 100%Aug-13 75%Oct-13 Truong Work is underway.
12 CP1225
West Valley Highway Preservation -
15th NW to 37th NW:
This project will complete an overlay of
WVH for the purpose of pavement
preservation.
- 560,000 560,000
(Federal) 1,120,000 1,093,525 100%Jul-13 60%Dec-13 Wickstrom Work is underway. Paving work has been
completed.
13 CP0912
Citywide Guardrail Improvements:
This project will complete guardrail
improvements along Kersey Way, Green
River Road, and Mountain View Drive.
- 50,000 502,275
(Federal) 552,275 483,319 100%Jul-13 3%Dec-13 Larson Work is underway.
14 CP1207
D Street NE Utility Improvements:
This project will complete storm, sewer,
water and street improvements related
to the Port of Seattle mitigation
agreement on D Street NE.
- 296,186 367,377 72,796
42,200
(430 Port Mit)
162,203
(431 Port Mit)
597,204
(432 Port Mit)
1,537,966 1,528,801 100%Aug-13 1%Dec-13 Truong Work is underway.
15 CP1222
Citywide Traffic Signal
Improvements:
This project will construct safety
improvements at a number of signals
throughout the City.
1 5,000 400,000
(Federal) 405,000 405,000 100%Oct-13 Mar-14 Lee Project will advertise 10/29 and open bids
11/21.
Page 2 of 7DI.I Page 163 of 172
Date: October 15, 2013
No.Prom. No.Location/Description
Priority
Group
(1-3)
Street Funds
(102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete
Finish
Date
Project
Manager Status
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
16 CP1118
Auburn Way South Pedestrian
Improvements - Dogwood to Fir
Street:
This project will construct a new street
lighting system, landscaped median
island, a designated mid-0block
crosswalk, relocation of existing utility
poles, and modifications to the existing
signal at Dogwood St. This project also
includes a public education element for
pedestrian safety.
1 219,782 130,039
740,830
(State)
100,000
(Federal)
330,000
(MIT)
1,520,651 1,418,011 92%Feb-14 Mar-15 Sweeting
Consultant design work is underway. Project
Scope is being revised to incorporate
undergrounding of power lines with MIT
funding. Budget updated to reflect this and
other utility work.
ROW acquisition process has begun.
17 CP1119
Auburn Way South Corridor
Improvements - Fir St. SE to Hemlock
St. SE:
This project will widen AWS between Fir
and Hemlock Streets from 3 lanes to 5
lanes and includes new sidewalks, street
lighting, transit improvements and install
a new signal at Hemlock St.
1 200,849 13,853 40,300
2,425,402
(TIB)
836,601
(MIT)
3,517,005 3,484,703 92%Feb-14 Mar-15 Sweeting
Consultant design work is underway. Project
Scope is being revised to incorporate
undergrounding of power lines with MIT
funding. Budget updated to reflect this, other
utility work and the additional roadway taper
approved by PWC.
ROW acquisition process has begun.
18 CP1122
30th Street NE Storm Improvements:
This project will replace the 30-inch
storm drainage line along 30th Street NE
from the north end of the Airport to the
Brannon Park Storm Pump Station to
address localized flooding issues.
1 2,974,699 2,974,699 2,822,299 90%Nov-13 Feb-14 Truong
Consultant design work is nearing completion
but coordination of private utility conflicts
have slid the schedule for advertisement to
Nov.
19 CP0915
Well 1 Improvements - Well
Replacement:
This project will rehabilitate or replace
Well 1 so that it can function at full
capacity and complete modifications to
the Howard Road Corrosion Control
Facility.
1 2,476,568 2,476,568 2,400,000 89%Nov-13 Oct-14 Lee
Consultant design is underway.
Advertisement is dependant on DOH
approval of the work which is in process but
is not expected to be received until
November, therefore construction is
anticipated later this year.
20 CP1107
Fulmer Wellfield Improvements:
This project will be done in phases. The
first phase 1A will complete investigation
of the Fulmer Wellfield area to determine
the required analysis and drilling
program needed to utilize the full water
rights. Phase 1B will complete a drilling
and testing program as well as an
alternatives analysis. Phase 2 will
complete the physical improvements.
1 2,200,000 2,200,000 497,364 85%N/A Mar-14 Repp
The estimated costs are for the Phase 1A
only and will be revised when this phase is
completed. Consultant work is underway.
Advertisement date for installation of
monitoring wells will be updated after
completion of phase 1A.
21 CP1301
2013 Sidewalk Repair Project:
This project will complete repair and
replacement of existing sidewalks at
various locations around Downtown and
Auburn High School.
1 200,000
(328 Fund) 200,000 200,000 70%Nov-13 Dec-13 Carter Design is underway.
Page 3 of 7DI.I Page 164 of 172
Date: October 15, 2013
No.Prom. No.Location/Description
Priority
Group
(1-3)
Street Funds
(102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete
Finish
Date
Project
Manager Status
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
22 CP1024
AWS and M Street SE Intersection
Improvements:
This project will complete improvements
at the intersection per Option 2 selected
by the Public Works Committee to
address capacity and safety concerns.
1 250,000 450,000
(TIB) 700,000 705,000 65%Apr-14 Sep-14 Sweeting
AWS/M St. SE - Installed protected left turn for
east/west bound traffic on AWS turning onto M
St. SE (Completed)
17th/M St. SE - restrict left turn movements
from 17th to M. (Completed)
AWS/M St. SE Intersection - Option 2 was
selected by the Committee, June 2012. Design
work is underway.
Working with WSDOT on channelization
approvals.
Property acquisition is underway.
23 CP1109
2011 Storm Pipeline Repair and
Replacement, Phase 2:
This project will construct storm drainage
improvements on Hi-Crest Drive NW.
1 377,740 377,740 411,195 60%Dec-13 Jun-14 Lee
Design work underway. Working with
Lakehaven on their line that must be
relocated and this may result in an interlocal
agreement for the City to complete the work
at their expense which may delay the design
work further.
24 CP1208
Sewer Pump Station Improvements
(Repair & Replacement Program):
This project will repair and modify
existing sanitary sewer pump station
facilities located at: F St SE, R St NE,
22nd St NE, Rainer Ridge, Valley
Meadows, 8th St NE, Area 19, North
taps, Peasley Ridge, Riverside, and
Terrace View to address access,
corrosion resistance, site security and
new generators where needed.
1 955,000 955,000 955,000 60%Dec-13 May-14 Truong Design is underway.
25 CP1304
37th St & B St NW BNSF Signal:
This project will complete improvements
to the rail crossing at 37th Street NW
and B Street NW to address safety
concerns.
1 76,900 307,550
(Federal) 384,450 384,450 50%May-14 Dec-14 Sweeting
Consultant design work is underway.
Coordination with BNSF is in process.
Coordination with private utilities for
relocation work is also underway.
26 CP1308
BNSF Utility Crossings Project:
This project will address utility crossings
of the BNSF right-of-way that will be
affected by the 3rd rail line that
BNSF/Sound Transit plan to building in
March 2014.
1 780,000 320,000 500,000 1,600,000 1,600,000 40%Dec-13 May-14 Sweeting Consultant design work is underway.
Geotechnical work is complete.
27 CP1219
Valley AC Watermain Replacement:
This project will repair or replace
asbestos cement water lines along
AWN, 49th and B St NW and at the
M&O/Parks Maintenance area.
1 1,233,574 1,233,574 1,208,722 28%Mar-14 Oct-14 Truong Design is underway.
28 CP1104
104th Street & 8th Street NE
Intersection Improvements:
This project will complete property
acquisition and widening at the
intersection of 104th and 8th Street NE
to complete signal and safety
improvements.
1 326,000 100,000
(Fed. Grant) 426,000 250,000 20%Apr-14 Oct-14 Larson Design is underway.
Page 4 of 7DI.I Page 165 of 172
Date: October 15, 2013
No.Prom. No.Location/Description
Priority
Group
(1-3)
Street Funds
(102/105/103) Water (430) Sewer (431) Storm (432) Other Total Budget % Complete Adv. Date % Complete
Finish
Date
Project
Manager Status
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
29 CP1218
Auburn Way South & Riverwalk
Intersection Improvements:
This project will construct improvements
to the intersection of AWS and Riverwalk
Drive and complete minor widening and
add additional capacity from the MIT
Plaza signal to the Dogwood signal.
1 2,333,108
(Federal) 2,333,108 2,333,108 10%Jul-14 Nov-15 Sweeting Consultant design work is underway.
Coordination with MIT is in process.
30 CP1202
AWS Flooding Phase 2:
This project will construct conveyance
improvements on 17th Street SE from A
Street SE to K Street SE and increase
the capacity of the existing detention
pond located on A Street SE.
1 1,638,000 1,638,000 1,638,000 5%Jun-14 Dec-14 Lee Consultant design work is underway.
31 C222A
277th - Auburn Way North to Green
River Bridge:
This project will complete the widening of
S 277th from the intersection of Auburn
Way North to L Street NE, including the
construction of a pedestrian trail and
relocation of the floodway along S 277th.
1 989,185
1,020,700
(Federal)
2,300,000
(Developer)
4,309,885 8,309,885 2%Nov-14 Sep-15 Vondrak
Consultant design work is underway. Grant
only funds Design and Right-of-way
acquisition.
32 C512A
Well 4 Improvements:
This project will construct a new building
to house a standby generator and
disinfection equipment.
2 1,306,288 1,306,288 1,296,820 90%Mar-14 Oct-14 Wickstrom Consultant design work is underway.
33 CP0765
Lakeland Hills Reservoir
Improvement:
This project will provide various
improvements at the reservoir, including
painting, seismic upgrades, and facility
modifications.
2 400,000 400,000 400,000 75%Sep-14 Aug-15 Larson
Consultant scoping underway for completion
of design to accommodate recent
improvements at the site.
34 C229A
BNSF/EVH Pedestrian Undercrossing:
This project will construct a pedestrian
undercrossing of both East Valley
Highway (A St SE) and the BNSF rail
tracks just north of the White River.
3 385,000
(State) 385,000 9,000,000 60%Hold Hold Vondrak
Final design on hold pending BNSF issues.
Additional funds will be required to complete
design, environmental permitting, and
construction.
35 CP0906
2009 Gateway Project:
This project will construct a new gateway
sign at East Valley Highway and Lake
Tapps Parkway.
3 100,000
(Gen Fund) 100,000 100,000 30%Hold Hold Lee Easement acquisition completed. Project on
hold.
CPS TOTAL 11,344,145 17,012,285 3,590,825 8,203,432 31,359,305 71,509,992 80,261,146
Page 5 of 7DI.I Page 166 of 172
Date: October 15, 2013
No.Proj. No.Location/Description
Priority
Group
(1-3)
Local Street
Funds (103) Water (430) Sewer (431) Storm (432) Other Total Budget
%
Complete Adv. Date % Complete
Finish
Date
Project
Manager Status35
36 CP1224
2013 Local Street Reconstruction:
This project will complete the
reconstruction of the following local
roadways:
23rd St SE - M to R St SE
H St NE - 4th to 8th
5th St NE - H to Cul-de-sac
Park Ave - AWN to Park
Also included in this project is the
replacement of waterline on V St SE,
from 2nd to 4th St SE.
- 2,322,250 650,000 200,000 3,172,250 2,454,969 100%May-13 75%Dec-13 Wickstrom Work is underway on H Street, 5th Street,
23rd Street, and Park Ave.
Other SOS Projects:
CP1302, 2013 Pavement Patching, Chip
Seals, and Overlays.
N/A 242,000 242,000 212,000 Wickstrom For Status see CP1302
2,564,250 650,000 200,000 - - 3,414,250 2,666,969
2013 TOTAL SOS PROGRAM 2,564,250 650,000 200,000 - - 3,414,250 2,666,969
2013 SOS Program Totals
SOS PROGRAM STATUS REPORT
Project Budget ($)
Total
Estimated
Costs
Design Construction
Page 6 of 7DI.I Page 167 of 172
Date: October 15, 2013
No.Proj. No.Location/Description
%
Complete Adv. Date % Complete
Finish
Date
Staff
Manager
Action
Committee Status
A CP1115
City Hall NW Plaza Improvements:
This project will renovate the NW entrance to City
Hall similar to the recent improvements on the south
side of City Hall. Work will include new pavement,
updated lighting, ADA Ramp upgrades and new City
Hall signage.
475,977 458,570 99%TBD TBD Chamberlain PCDC Consultant work is on hold pending scope discussion with
committee on LRF bond funds likely to occur in October.
B CP1016
Fenster Levee Project:
This project will complete new levee improvements
on the Fenster Levee along the Green River.
1,266,100 1,265,000 65%N/A Jun-14 Andersen PCDC
Work will be completed by King County. Secured funding
is from 4 Grants and matching storm funds. The additional
327k in SRFB funding was awarded. Pre-Design work is
complete. The Design by King County is underway with
the review of comments from SRFB. Environmental
approvals are also in process.
TOTAL OTHER PROJECTS 1,742,077 1,723,570
Total Budget
OTHER PROJECTS - ACTION BY OTHER COMMITTEE
Total
Estimated
Costs
Design Construction
Page 7 of 7DI.I Page 168 of 172
AGENDA BILL APPROVAL FORM
Agenda Subject:
Significant Infrastructure Projects by Others - Public Works
Status Report
Date:
October 16, 2013
Department:
Public Works
Attachments:
Significant Infrastructure Projects by
Others - Public Works Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:October 21, 2013 Item Number:DI.J
AUBURN * MORE THAN YOU IMAGINEDDI.J Page 169 of 172
Date: October 14, 2013
No.
Sponsor/
Applicant Location/Description Length
Permit(s)
Issued Status
1
Green River
Community
College
320th Street Improvements:
This project will widen 320th Street along the frontage of Green River
Community College from 124th Ave Se to the west College Boundary.
1325 Feet Yes Construction work is nearly complete, working on punchlist, clean up,
street light and PSE underground extension.
2 King County
Wastewater
17th Street SE, K St SE to C St SW - Trunk Sewer Main Installation:
This project will install a 42-inch sewer trunk line along 17th Street SE from K
Street SE to C Street SW including crossing the BNSF rail yard.
3050 Feet Yes
Project is under construction. Work to cross A Street SE at 17th Street
SE has been completed with the exception of replacement of the
temporary patch and final paving. Work is underway on 17th Street SE,
connection to the City's F Street Pump Station was completed 10/9/13.
3 Puget Sound
Energy
17th Street SE, K St SE to F St SE - Gas Main Replacement:
This project will replace the existing 2-inch gas main along 17th Street SE from
K Street SE to F Street SE.
1345 Feet Yes Construction is anticipated to begin in the Winter of 2013 and is being
coordinated with King County's work.
4
King County
Flood Control
District
Reddington Levee:
This project will replace the Reddington Levee from approximately 26th St NE to
43rd Street NE.
0.9 Miles KC - Yes Facility Extension permit and Construction permits have been issued.
Contractor work will be on-going through 2013.
5 Auburn School
District
Auburn High School Replacement:
This project will include roadway and utility improvements to support the new
Auburn High School. Improvements include modifications to Storm, Water and
Sanitary Sewer mainlines and roadway improvements on Main Street and 4th
Street NE.
N/A - Multiple
Block
Development
Yes
Work on the Phase 1 portion of the project has begun and is anticipated
to be completed in 2015. Phase 2 plans have been approved. Utility
work is on schedule and their main focus is the building construction at
this time. Winterization of the site is underway.
6 Puget Sound
Energy
2nd Street NE Gas Main Replacement:
This project will replace the 6-inch gas main on 2nd Street NE from Auburn
Avenue to D Street SE, including a crossing of Auburn Way North, then continue
south on D Street NE to Main Street.
1215 Feet No Project is in the permit review phase. Construction is anticipated to
occur in late 2013.
7 Yarrow Bay
Development
124th Ave SE Half Street Road Improvements:
This project will complete half street roadway improvements on 124th Ave SE
from SE 304th St. north to approximately SE 290th St. for the 3rd phase of the
Verdana (Bridges) Plat development that is in Kent.
3,800 Feet Yes
Work is underway and will continue through the end of 2013.
Contractor has started with roadway and utility work. Lane interruptions
are anticipated on 124th Ave. Remaining work is weather dependant.
SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS - PUBLIC WORKS STATUS REPORT
NOTE: Projects included on this list are those that have a broad public interest, significant impact to the public, involve interlocal agreements, and/or may include the installation of key infrastructure by
others (such as pump stations etc.)
1 of 1DI.J Page 170 of 172
AGENDA BILL APPROVAL FORM
Agenda Subject:
Action Tracking Matrix
Date:
October 14, 2013
Department:
Public Works
Attachments:
Public Works Committee Action Tracking
Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:Dowdy
Meeting Date:October 21, 2013 Item Number:DI.K
AUBURN * MORE THAN YOU IMAGINEDDI.K Page 171 of 172
Updated: 10/15/2013 9:57 AM
No.Item Description Staff Lead Next PWC
Review Date
Estimated
Completion
Date
Status
A Track completed project on the Current Year
Active Capital Improvement Projects Map Gaub 1/21/2014 N/A Ongoing - Quarterly updates
B Fulmer Well-Field Feasibility Study Updates Repp 10/21/2013 10/21/2013 Initial study finding are not yet completed.
C System Development Charges Repp 11/18/2013 12/16/2013 Consultant to complete analysis
D Cost of Service Analysis Repp 11/18/2013 12/31/2013 Consultant to complete analysis
E LED Lighting Standards Para TBD TBD
GRCC will be installing LED street lighitng on SE 320th St within the
next few weeks. Staff will brief PWC regarding general LED lighting
technology issues once PWC has opportunity to review the new
installation.
F Auburn Way South & 17th St SE Webb 12/2/2013 12/2/2013 Study closing of EB connections between M St SE and AWS via 17th
St SE.
G King County Flood Insurance Mailers - Quality
Check Andersen TBD TBD
Councilmember Peloza contacted Councilmember von Reichbauer
who subsequently has send a letter to Councilmember Dunn (Chair of
the King County Flood Control District) requesting District staff send
more helpful information to citizens located in the District's Flood
Plains.
H Speed Cushion Design Standards Para 11/4/2013 11/4/2013 Review current design standard.
I Green River Watershed/Levee Presentation 2/3/2014 2/3/2014 Review the Levee System within the City of Auburn and how planned
work on the levee's effect the City and the City's finances.
J Transportation Impact Fee Structure Analyses Planning/Webb 12/2/2013 12/2/2013 Review competitiveness of fee structure vs. regional agencies.
K Chipseal Application Review Carter 11/4/2013 11/4/2013 Review the application process for chipseals on arterial/collector
streets.
Public Works Committee - Action Tracking Matrix
DI.K Page 172 of 172