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Home My WebLink About09-23-2013 CITY OF- _� Municipal Services Committee 7 T T Tj�y�� September 23, 2013 - 3:30 PM AV URN r City Hall Conference Room 3 �-� WASHINGTON MINUTES I. CALL TO ORDER Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA. A. Roll Call Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and Member John Partridge. Staff present: Chief of Police Bob Lee, Finance Director Shelley Coleman, Public Works Director Dennis Dowdy, City Attorney Dan Heid, Parks, Arts and Recreation Director Daryl Faber, Assistant Director of Human Resources and Risk Management Rob Roscoe, Economic Development Planner Bill Thomas, Auburn Municipal Airport Manager Jamelle Garcia and Police Secretary/Scribe Terry Mendoza. Others present: Citizen Yolanda Trout and Auburn Reporter representative Robert Whale. B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. September 9, 2013 Minutes Vice Chair Osborne moved to accept the Minutes as presented. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 III. ACTION A. Century West Task Order (Coleman) Finance Director Shelley Coleman briefed the Committee on the Century West Task Order. City Council previously authorized Ordinance No. 6473 which allocates funding for engineering design services for proposed improvements at Auburn Municipal Airport. The Task Order is for Task Assignment #435-2013-001 in the amount of $110,000.00 which engages Century West Engineering to proceed Page 1 of 4 with this design phase of the project. Committee discussion followed. Vice Chair Osborne moved to forward Century West Task Order to full Council for consideration. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 B. Resolution No. 4991 (Coleman) Finance Director Shelley Coleman reported on Resolution No. 4991 This is a Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement between the City of Auburn and Mead & Hunt, Inc., for a Wildlife Habitat Assessment (WHA) at the Auburn Municipal Airport. The WHA is FAA mandated and was instigated by the "Miracle on the Hudson" event back in January of 2009. This assessment is Phase 1 and we have a grant that will cover the costs of the study. This contract is for $64,500.00 of which the FAA will cover 90.0%, the State will cover 5.0% and the City will contribute 5.0%. This was advertised in April 2012 but at that time the City decided not to move forward as we were uncertain if there was litigation that needed to be completed that the FAA would be funding. Committee discussion followed and they identified verbiage changes in the contract. Additionally, Director Coleman advised the Committee that she had Legal delete "as Exhibit A" in the last sentence of Section 1 in the Resolution. Vice Chair Osborne moved to forward as amended to full Council for consideration. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 IV. DISCUSSION ITEMS A. AVHS Board Review (Coleman) Finance Director Shelley Coleman reported on the September 19th Board meeting of the Auburn Valley Humane Society (AVHS). Director Coleman distributed a memo along with charts and graphs summarizing the month of August and year-to-date incoming and outgoing animal statistics. The information indicates a good turnover of dogs and 'other' types of animals with a continuing surplus supply of adoptable cats available. One item of note is that Dr. Purvis, DVM, stated that all spays and neuters are performed at the shelter in a fully functional surgical suite as of August 16th. This will save them a considerable amount of money to be able to do this procedure in house. The number of licenses sold at AVHS in August totaled 82 and brought their year-to-date total to 533. Monthly revenue Page 2 of 4 totaled $365,316.00 and includes fund raising revenues and expenses of $84,745 .00 and $44,561.00, respectively. There were approximately 3,000 replacement licenses sent out by Nancy Welch, Director of Planning and Development. The letters stated an error was discovered on the pet tag(s) issued and how to dispose of the incorrect tag(s). The Board accepted the resignations of two charter board members and added two new Board member in their stead. Committee discussion followed. B. Animal Control Licensing Program (Coleman) Finance Director Shelley Coleman provided the Committee with a monthly update on pet licensing. Year-to-Date licenses through August totals 3,434 with year-to-date revenues at $102,515.00 through this same period. Councilmember Partridge inquired about current marketing efforts and what staff are doing to pursue the licenses between what was sold in 2012 and 2013. Director Coleman stated that there are new posters, a change in staff and there are upcoming events which staff will attend. We are also reaching out to those people that licensed in 2012 and have yet to license in 2013. The licensing function is currently being transitioned from the Planning and Development department over to the Finance department. Committee discussion followed. C. Ordinance No. 6480 (Faber) Parks, Arts and Recreation Director Daryl Faber briefed the Committee on proposed Ordinance No. 6480 which has previously come through as a Municipal Services discussion item. Director Faber also provided a draft application form for review. The Ordinance seeks to establish a process for City Council decisions (except where exempted) on monuments, memorials and structures to be located in City Parks or on City property. City Attorney Dan Heid reviewed the changes which were made based on the Committee's previous requests. As the Committee discussion followed there were additional changes identified and City Attorney Heid advised that these would be made prior to the Ordinance going to City Council. The Committee also requested quarterly reports to keep them apprised of incoming requests. The Committee approved moving Ordinance No. 6480 forward to the Planning and Development Committee with the appropriate amendments. D. Resolution No. 4993 (Heineman) Rob Roscoe, Assistant Director of Human Resources and Risk Management, briefed the Committee on Resolution No. 4993. This Resolution is a new Interlocal Agreement between the City of Auburn, Washington and the Association of Washington Cities (AWC) Page 3 of 4 Employee Benefit Trust for Health Care. The AWC is proposing to go with a newly created self-insured benefit entity. Since they are currently a non-profit agency we have an agreement with them but not an ILA. Now that the AWC is creating a quasi municipal/governmental agency we are required to sign the ILA in order to become a member. Committee discussion followed. E. Project Matrix The following updates were identified for the Project Matrix: Item 21 P: Review date changed to 10/28/13. Item 27P: Review date changed to 10/28/13. PUBLIC COMMENT: Chair Peloza opened the meeting for public comment: John Brekke, P.O. Box 287, Medina, Washington Mr. Brekke shared his concern with the placing of a transfer station in the City of Auburn. He feels that it's great that King County Solid Waste is looking at the transfer station plan but it's on a very difficult and depressed time line that they need to abide by and the variables are very limited and flawed He stated that if King County rushes the study without reviewing the available options the outcome may not benefit the City of Auburn. A remodel price is $6.9 million versus $78 million for a new station. King County is not taking into account the alternatives such as private service providers in the areas of yard waste and recycling, and they own adjacent land right next door. We can incrementally add recycling and yard waste; improve on queuing and wait times, and trailer and emergency storage, and other levels of services. Additionally, Enumclaw is not factored into the study which is in close proximity and regional direct haul is not being looked at. King County needs to take time before they lock in a plan which will take us to the year 2040. Basically, all the options need to get studied and it's not happening at this time. V. ADJOURNMENT The meeting was adjourned at 4:33 p.m. The next regular meeting of the Municipal Services Committee is scheduled for Monday, October 14, 2013 at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA. Signed this PfiTrday of October, 2013. Bill Peloza, Chair7 Terry Me oza, Polic ecretary/Scribe Page 4 of 4