HomeMy WebLinkAbout10-28-2013 PLANNING & COMMUNITY DEVELOPMENT COMMITTEE AGENDA
Planning and Community Development
October 28, 2013 - 5:00 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
1. Presentations
a. Urban Tree Board Update (Faber)
Parks, Arts and Recreation Director Daryl Faber to update the Committee on
the Board 2013 plans and activities
C.Agenda Modifications
II.CONSENT AGENDA
A. Minutes - October 14, 2013* (Welch)
III.ACTION
A. Resolution No. 5000 - 2014 Annual Action Plan of the Consolidated Plan*
(Hursh)
A Resolution of the City Council of the City of Auburn, Washington, adopting the
2014 Community Development Block Grant Action Plan for the Consolidated Plan
for the years 2011 to 2014
B. Resolution No. 5003 – Remedial Action Grant Agreement for Area-wide
Redevelopment Planning* (Andersen)
Acceptance of a $186,000.00 Integrated Planning Grant from the Washington
State Department of Ecology for preparation of a redevelopment plan for
properties impacted by area-wide groundwater contamination from the Boeing
Auburn Site
IV.DISCUSSION ITEMS
A. Ordinance No. 6474* (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, Amending
Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as Amended by
Ordinance No. 6456 Ordinance No. 6462, Ordinance No. 6472, Ordinance No.
6473, Ordinance No. 6481, and Authorizing Amendment to the City of
Auburn 2013-2014 Budget as Set Forth in Schedule “A” and Schedule “B”
B. Online Project Management Software Options* (Sweeting)
C. Agreement for Services – Comprehensive Plan Update (Chamberlain)
Review the proposed scope of work and budget for the Comprehensive Plan
Page 1 of 80
Update Visioning
D. Director's Report (Welch)
E. PCDC Status Matrix* (Welch)
V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 2 of 80
AGENDA BILL APPROVAL FORM
Agenda Subject:
Presentations
Date:
October 21, 2013
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:
Meeting Date:October 28, 2013 Item Number:AN.1
AUBURN * MORE THAN YOU IMAGINEDAN.1 Page 3 of 80
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes - October 14, 2013
Date:
October 21, 2013
Department:
Planning and Development
Attachments:
Minutes - October 14, 2013
Budget Impact:
$0
Administrative Recommendation:
Planning and Community Development Committee to approve the October 14, 2013
minutes as written.
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Backus Staff:Welch
Meeting Date:October 28, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 4 of 80
Planning and Community
Development
October 14, 2013 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:01 p.m. in Annex
Conference Room 2 located on the second floor of One Main Professional
Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Planning and Development Committee Chair Nancy Backus, Vice-
Chair John Holman and Member Largo Wells were present. Also
present were Planning and Development Director Nancy Welch,
Planning Services Manager Elizabeth Chamberlain, Economic
Development Manager Doug Lein, Administration and Business
Services Manager Darcie Hanson; and Planning Secretary Tina Kriss.
Members of the audience present: Councilmember Wayne Osborne.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - September 23, 2013 (Welch)
Vice-Chair Holman moved and Member Wales seconded to approve
the September 23, 2013 minutes as written.
Motion carried unanimously. 3-0
III. ACTION
There were no action items.
IV. DISCUSSION ITEMS
A. Business License 201 (Hanson)
Administration and Business Services Manager Darcie Hanson
provided an overview of the of the City's Business License program as
Page 1 of 3
CA.A Page 5 of 80
a follow up from the September 23, 2013 meeting.
The Committee and staff discussed outreach options to inform citizens
that an active Solicitor's License is required for door-to-door solicitor
business. Ms. Hanson stated one option for outreach she is looking
into is an insert into the City Utility Bill to provide information. The
Committee emphasized that the purpose of public outreach would
be to enhance public safety.
The Committee and staff discussed the options in obtaining active
business license information from the State and how that data could
be used by the City's Innovation and Technology Department to
create an overlay of Auburn businesses.
After a review of various aspects of the City's business license
program, the Committee recommended staff meet with the Auburn
Chamber of Commerce to increase public outreach for those new
businesses needing to obtain a City Business License. The
Committee also recommended staff coordinate with local banks to
provide Business License Applications to include in any packets
banks may provide to individuals seeking to start a new business in
Auburn.
B. Director's Report (Welch)
Planning and Development Director Nancy Welch explained that the
City has been working with the Army Corps of Engineers to negotiate
a reduction in costs for the Mill Creek Wetland 5K Restoration Project.
Negotiations have resulted in an increase in the credit the City would
receive for City staff time and the real estate provided by the City. The
construction costs are now being limited to approximately
$6,000,000.00 based on a new approach to design based on a fixed
budget, which is less than had been reported to the Committee in
May.
With the updated credit and fixed construction costs no additional
funds will be needed, just the previously allocated funds. It also
reduces the amount of grant funding needed to meet the City's
requested match, by 60%.
On August 9, 2013 the City had sent the Seattle District, Corps of
Engineers, a letter requesting termination of the Design Agreement. At
this time, staff would like to notify the Committee that a letter
to rescind the Design Agreement Request to Terminate will be sent to
the Corps, placing the project back on track.
The City of Auburn has been selected by the American Planning
Association (APA) as one of 10 pilot communities for the
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CA.A Page 6 of 80
Comprehensive Plan Standards for Sustaining Places Project. City
staff and the American Planning Association staff will hold regular
conference calls to discuss the City's Comprehensive Plan and
practices in meeting benchmarks of the Comprehensive Plan Best
Practices Matrix. The City will be profiled on national APA website
and at the 2014 APA National Conference in Atlanta, Georgia.
Director Welch pointed out the use of the term "sustainability" here is
used in a broad sense. She referred to goals on the National APA
Comprehensive Plan Best Practices Definitions and Scoring Matrix
that states the plan will assist to "provide the physical capacity for
economic growth" and "plan for a balanced land-use mix for fiscal
sustainability".
C. PCDC Status Matrix (Welch)
Committee and staff reviewed the updates to the matrix. The
Committee did not request any changes.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 5:40
p.m.
DATED this ________________ day of __________________, 2013.
____________________________
Nancy Backus - Chair
_____________________________
Tina Kriss - Planning Secretary
Page 3 of 3
CA.A Page 7 of 80
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5000 - 2014 Annual Action Plan of the
Consolidated Plan
Date:
October 11, 2013
Department:
Administration
Attachments:
Resolution No. 5000
2014 Annual Action Plan
Budget Impact:
$0
Administrative Recommendation:
Planning and Community Development Committee to recommend City Council forward
Resolution No. 5000 to full City Council.
Background Summary:
The preparation of an annual action plan is required by the U.S. Department of Housing
and Urban Development (HUD) in order for the City to receive federal funds under the
Community Development Block Grant (CDBG) program.
The 2014 Action Plan outlines proposed expenditures to implement the City's
Consolidated Plan. It identifies federal and local funds expected to be available,
indicates the activities on which they will be spent, and sets goals for the number and
type of services expected to be provided.
The City of Auburn anticipates that in 2014 approximately $525,000 of CDBG funds will
be available for projects that are consistent with federal regulations and the objectives
and policies of Auburn’s Consolidated Housing and Community Development Plan. In
2014 the CDBG funds will be combined with approximately $550,000 of General Funds
to create a total human services budget of approximately $1,075,000.
A public notice and a brief description about the 2014 Action Plan was published in The
Seattle Times. On November 4, 2013, the City Council will hear public testimony about
the Plan. The deadline to submit written comments is November 4, 2013.
The final draft of the 2014 Action Plan will be prepared and sent to HUD by the deadline
of November 15, 2013 after City Council adoption.
Reviewed by Council Committees:
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Finance
Councilmember:Backus Staff:Hursh
Meeting Date:October 28, 2013 Item Number:ACT.A
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--------------------------
Resolution No. 5000
November 4, 2013
Page 1 of 2
RESOLUTION NO. 5000
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, ADOPTING THE 2014 COMMUNITY
DEVELOPMENT BLOCK GRANT ACTION PLAN FOR THE
CONSOLIDATED PLAN FOR YEARS 2011 TO 2014
WHEREAS, the City of Auburn was designated as an entitlement community
by the U.S. Department of Housing and Urban Development (HUD) for its
Community Development Block Grant (CDBG) Program;
WHEREAS, the primary objective of the Consolidated Plan and CDBG
Program is the development of viable urban communities by providing decent
housing and a suitable living environment and expanding economic opportunities,
principally for persons of low-income and moderate-income;
WHEREAS, to be eligible for funding, the City of Auburn must annually
update the action plan for its Consolidated Plan that serves as a federally required
planning document to guide the City of Auburn's human service and community
development efforts;
WHEREAS, the planning process to develop the Consolidated Plan involved
citizen participation and guidance from non-profit and governmental agencies
serving low income residents in the community;
WHEREAS, the City Council of the City of Auburn heard and considered
public comment about its proposed 2014 Action Plan.
ACT.A Page 10 of 80
--------------------------
Resolution No. 5000
November 4, 2013
Page 2 of 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DOES HEREBY RESOLVE TO:
Section 1. Pursuant to provisions of 24CFR91, the City hereby adopts the
2014 Action Plan for the Consolidated Plan for Years 2011 to 2014.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out directions of the legislation.
Section 3. This Resolution shall be in full force and effect upon passage and
signatures hereon.
DATED and SIGNED this ______ day of November, 2013.
_________________________
Peter B. Lewis
Mayor
ATTEST:
_______________________
Danielle Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
ACT.A Page 11 of 80
Department of Administration & Community Services
25 West Main Street
Auburn, Washington 98001
(253) 931-3041
2014 Annual Action Plan
Update to the City of Auburn's Consolidated Plan for
Housing and Community Development
Fiscal Years 2011 – 2014
November 15, 2013
(IMPORTANT NOTE: Program description and dollar amounts represented in
this plan may change subject to the availability of funds and final approval by
the Department of Housing and Urban Development.)
ACT.A Page 12 of 80
October 21, 2013
2
2014 Annual Action Plan
EXECUTIVE SUMMARY
Each year the City of Auburn executes specific actions to implement the goals and strategies of
the Consolidated Plan for Years 2011 to 2014. Actions that will be undertaken in 2014 are
outlined in this “Annual Action Plan”.
The City of Auburn anticipates the receipt of approximately $525,000 in Community
Development Block Grant (CDBG) funds in 2014. Auburn's CDBG funds will be combined with
approximately $550,000 of General Funds to create a total Human Services budget of
approximately $1,075,000 in 2014. Human Services oversees and is responsible for providing
and managing financial resources to more than 30 non-profit agencies that serve the Auburn
community, administering the local housing repair program, and developing collaborations
among community partners to strengthen the response to residents in need.
The 2014 Action Plan proposes to allocate $78,000 of CDBG funds to public services. Most of
those funds ($63,000) will be used to provide dental and medical care to uninsured, low income
Auburn residents and $15,000 for employment training.
Approximately $100,000 of the CDBG funds will be allocated to program administration, which
includes planning. The remaining $347,000 will be allocated to housing repair ($200,000),
economic development ($37,500), and support of enhancing youth outreach and gang prevention.
The City of Auburn is committed to focusing more on achieving solutions to recurring social
problems and achieve a greater collaboration among service providers. The Department of
Housing and Urban Development has worked to standardize the performance measurements
listed in the Consolidated Plan. The 2014 Action Plan combines the changes that both the City of
Auburn and HUD have implemented.
Overall the implementation of the 2013 Action Plan is progressing as planned and most of the
activities listed are underway. A more detailed report of 2013 activities will be summarized in
the Consolidated Annual Performance and Evaluation Report (CAPER) that will be drafted and
released for public review before the end of the first quarter of 2014.
CITIZEN PARTICIPATION AND CONSULTATION
The development of the Annual Action Plan involves both citizen participation and consultation
with local service providers. Citizen participation in the planning process began at a joint
meeting between the Auburn City Council and Human Services Committee. At this meeting,
Council and Committee members identified a series of community results that they would like to
achieve through the appropriation of City funds.
The City consults with local service providers primarily through the solicitation of applications
for Human Services grants. Grant applications prepared by service providers furnishes the City
information regarding the goals of the agency, target populations, proposed services, gaps in the
delivery of services, linkages to poverty reduction strategies and collaboration with other service
providers. This information is reviewed by City staff and the Human Services Committee.
The Human Services Committee's recommendations were incorporated into the 2014 Action Plan
and presented to the City Council's Planning and Community Development (PCD) Committee in
ACT.A Page 13 of 80
October 21, 2013
3
October 2013. A preliminary draft of the 2014 Action Plan was distributed to all the grant
applicants and local service providers. A public notice was issued and posted at City Hall, the
Auburn Senior Center, and on the City of Auburn’s website on October 1, 2013; this information
was also published in The Seattle Times announcing that copies of the proposed 2014 Action
Plan were available for public review. The City Council schedules a public hearing to gather
testimony about the plan before it takes action to review and adopt it. The following outlines the
remaining steps regarding citizen participation and consultation for the 2014 Action Plan:
October 4, 2013: Start of Public Review Process
November 4, 2013: Public Hearing
End of Public Review Process
Council takes action to adopt the
2014 Annual Action Plan
November 15, 2012: Deadline to submit the plan to HUD
HOUSING AND COMMUNITY DEVELOPMENT RESOURCES
2014 CDBG ESTIMATED RESOURCES
In 2013 the City of Auburn received over $530,000 of CDBG funds. In 2014 the City estimates
that its CDBG funds will increase slightly from last year’s CDBG entitlement. The 2014 Action
Plan includes a contingency plan in the event that CDBG funds increase or decrease.
CDBG ESTIMATED RESOURCES
$525,000 CDBG 2014 Entitlement (estimated)
$525,000 Total Estimated CDBG Funds Available in 2014
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October 21, 2013
4
OTHER RESOURCES
General Funds
The City of Auburn allocates up to one percent (1%) of its prior year’s general fund expenditures
to provide human services for Auburn residents through contracts with non-profit agencies.
Assuming the City will continue to receive the same amount of general fund revenues, the
estimated allocation from General Fund budget for human service grants is $550,000 in 2014.
TOTAL RESOURCES
Funding Source 2014
-- CDBG Funds $ 525,000
-- General Funds $ 550,000
Total Estimated Funds Available $ 1,075,000
CITY OF AUBURN FUNDING PRIORITIES
The expressed goal of the City's Consolidated Plan is to reduce the number of people living in
poverty within the City of Auburn. Toward this end, the City will give funding priority to
programs that - in addition to complying with federal regulations and addressing a priority
outlined in the Consolidated Plan - are consistent with the following anti-poverty strategy for
resource allocation.
1. Each project must satisfy one of the three following overriding goals:
§ Help people move out of poverty;
§ Prevent people from entering poverty;
§ Address the basic needs of people living in poverty.
2. In making funding decisions, the City will give priority to programs that:
§ Support, complement or are consistent with other current City plans;
§ Are sustainable over time;
§ Have demonstrated cooperation and collaboration among government, private
nonprofit agencies and the private sector to maximize impacts and reduce
administrative costs;
§ Do not have a more appropriate source of funds.
3. The City will give priority to programs that provide services addressing the basic needs
of Auburn's most at-risk populations. A priority population for CDBG-funded services is
individuals who are denied, by poverty and historical institutional practices, the
opportunity to develop their full potential and to enjoy the benefits of community
participation.
4. CDBG funded services must be, to the fullest extent possible, appropriate and accessible
to people who may face special barriers in accessing services.
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October 21, 2013
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5. The CDBG program was built on a premise of citizen participation in the formation of
policies, including funding decisions, which address neighborhood and community needs.
The City will give priority to programs that promote community initiatives to identify
priority needs and to address those needs.
6. The City will give priority to programs that build and support the capacity of local
organizations to address the needs of Auburn residents.
7. The City will give priority to programs that support economic development and promote
access to quality jobs - positions that pay well enough to support an adequate standard of
living, allow the purchase of housing and other basic necessities, offer stability and
decent working conditions, and provide opportunities for advancement.
8. Funding priority will be given to agencies that provide direct services to Auburn residents
at locations within the city limits of Auburn.
COMMUNITY RESULTS DESIRED BY THE CITY OF AUBURN
The City of Auburn solicited proposals from local service providers to achieve the following
community results within the areas listed below. Population performance indicators will be
applied to assess the overall success of the effort and the value of ongoing support; these
indicators will be utilized to determine the effectiveness of individual programs.
Overall Result: One-Stop Center
The City of Auburn will fund human service providers who participate in the design,
development and operation of a One-Stop Center in Auburn and the efficient, collaborative and
integrated delivery of services it offers. Agencies who agree to participate in the design and
development of a One-Stop Center in Auburn may apply for funding to accomplish one or more
of the following community results:
§ Abused and Neglected Children: The City of Auburn will fund human service providers
that increase supportive services to children who are neglected and abused, specifically the
number of children who are victims of on-going and repeated neglect and abuse, within the
city of Auburn by 15% over the next three (3) years.
§ Victims of Domestic and Sexual Assault: The City of Auburn will fund human service
providers that increase the number of Auburn residents, who are victims of domestic
violence, that make the transition to a safe environment and self-determining lifestyle by 15%
within the next three (3) years.
§ Poverty Reduction: The City of Auburn will fund human service providers who increase
the number of Auburn residents no longer living in poverty by 15% within the next three (3)
years.
§ Substance Abuse: The City of Auburn will fund human service providers to develop
strategies that increase the successful completion of treatment programs by Auburn residents
who have serious behavioral and health problems due to substance abuse and chemical
dependency by 15% within a three (3) year period.
§ Physically and Mentally Fit: The City of Auburn will fund human service providers that
increase the availability, accessibility and use of health care to its low income residents by
15% within a three (3) year period.
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2014 PROPOSED ACTIVITIES TO ACHIEVE RESULTS
The City of Auburn requested proposals to achieve the following national objectives and
community results.
Create a Suitable Living Environment:
§ One-Stop Center:
-- Create a suitable living environment for Auburn's low income residents and people with
special needs by using its CDBG funds to make available float loans and Section 108
Loan Guarantees to leverage the funds necessary to develop a Community Center and
future campus for the One-Stop Center which will provide for the collocation and
integrated delivery of human services.
§ Abused and Neglected Children:
-- The City of Auburn proposes to allocate approximately $180,000 of its General Funds, to
generate approximately 7,700 hours of services and 160 home visits that will benefit
1,657 Auburn adults and children, for the purpose of reducing chronic abuse and neglect
of children.
§ Victims of Domestic and Sexual Assault:
-- The City of Auburn proposes to allocate $89,000 of its General Funds to provide 1,500
referrals for assistance, 160 shelter bednights, 700 hours of case management and 550
hours of therapy to approximately 600 victims of domestic violence and sexual assault.
§ Physically and Mentally Fit:
-- Create a suitable living environment by making health care available to 78 or more low-
income, uninsured Auburn residents by allocating $40,000 of CDBG funds to
HealthPoint of King County for the operation of its clinic in Auburn.
-- Create a suitable living environment by making dental care available to 70 or more low-
income, uninsured Auburn residents by allocating $23,000 of CDBG funds to
HealthPoint of King County for the operation of its clinic in Auburn.
-- The City proposes to allocate an additional $45,000 of its General Funds for the purpose
of creating access to health care to over 1,000 low-income Auburn residents and enabling
over 3,200 visits to qualified health care providers.
§ Poverty Reduction:
-- The City of Auburn proposes to allocate $80,500 of its General Funds to provide nearly
12,000 Auburn residents emergency assistance such as food, financial assistance, and
clothing.
-- The City of Auburn proposes to allocate $14,500 of its General Funds to provide over 60
Auburn senior citizens congregate meals and home-delivered meals and over 1,200
Auburn residents a weekly meal.
-- The City of Auburn proposes to allocate $51,000 of its General Funds to provide over
100 Auburn residents more than 3,900 bednights of emergency shelter and/or transitional
housing.
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§ Substance Abuse:
-- The City of Auburn proposes to allocate $10,000 of its General Funds to support a
program that provides integrated care to non-Medicaid clients who require both substance
abuse treatment and mental health counseling.
Provide Decent Housing:
§ Maintain the affordability of decent housing for very low-income Auburn residents by
allocating $200,000 of CDBG funds to the City of Auburn's Housing Repair Program for the
purpose of providing repairs necessary to maintain suitable housing for 40 Auburn
homeowners, including 20 homeowners who are senior citizens and 5 homeowners who lack
safe access in or out of their homes due to physical disabilities or impairment.
Expand Economic Opportunities:
§ Create economic opportunities by providing the availability and access to counseling and
training for approximately 25 Auburn residents who are either trying to sustain or create a
small business and, collectively generate 25 or more jobs by allocating $37,500 of CDBG
funds to the Green River Community College's Small Business Assistance Center.
§ Create economic opportunities by providing the availability and access to train approximately
15 very-low income Auburn residents so that at least half of them can find and sustain a job
by allocating $15,000 of CDBG funds to the Multi-Service Center Employment Program.
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DISTRIBUTION OF FUNDS
CDBG Funds
Proposed CDBG Disbursements 2014
Public Services
-- HealthPoint: Dental & Medical Care $63,000
-- Multi-Service Center Employment Program $15,000
subtotal: Public Services $78,000
Capital Funds
-- Affordable Housing
2.. City of Auburn Housing Repair Program $200,000
-- Suitable Living Environment
2.. Youth Outreach Center $100,000
-- Economic Development
2.. GRCC Small Business Assistance Center $37,500
2.. Downtown Business Façade Program $9,500
subtotal: Capital Funds $347,000
Administration
-- Program Management
2. City of Auburn Community Services $100,000
subtotal: Administration $100,000
Total CDBG Funds: $525,000
Source of CDBG Funds: 2014
-- 2014 Estimated Entitlement: $525,000
Total Estimated CDBG Funds $525,000
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Human Services Funding 2014
Auburn Human Service Agencies: 2014
Abused & Neglected Children
2 AYR: ACAP Childcare Subsidies 20,000
2 Auburn Youth Resources 85,000
2 Birth to Three Development Center 10,000
2 CHS: Family Resource Center 20,000
2 CHS: Strengthening Families Program 10,000
2 Dynamic Partners: Children Therapy Center 10,000
2 Communities In Schools 5,000
2 Pediatric Interim Care Center 10,000
subtotal: 170,000
Domestic Violence & Sexual Assault
2 Consejo 10,000
... Crisis Clinic: 2-1-1 Line, 24 Hr., Teen Link 3,000
2 DAWN: Housing 9,000
2 KCSARC 22,500
2 Jubilee Center: Latino Program 7,500
2 VCCC: DV Victim Support 10,000
2 YWCA: Children DV Services 5,000
2 YWCA: DV Services 20,000
subtotal: 87,000
Physically & Mentally Fit / Substance Abuse
2 Auburn Respite 10,000
2 Christ Community Free Clinic 20,000
2 Senior Services Vol. Transportation 5,000
2 SKC: Mobile Medical Program 10,000
2 VCCC: COD Treatment 12,000
subtotal: 57,000
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Human Services Funding 2014
(Continued)
Auburn Human Service Agencies: 2014
Poverty Reduction
2 AFB: Emergency Food 35,000
2 AFB: Community Suppers 5,000
2 Auburn Senior Center: Meals Program 5,000
2 CCS: CHORE Program 3,000
2 CCS: HOME/ARISE 15,000
2 CCS: Katherine’s House & Rita’s House 5,000
2 Senior Services: Meals on Wheels 7,000
2 Multi-Service Center: Emergency &
Transitional Housing 8,000
2 Neighborhood House 5,000
2 Pregnancy Aid 5,000
2 St. Vincent de Paul: Assistance 10,000
2 South Mental Health: PATH 5,000
2 South King Council of Human Services 10,000
2 Ukrainian Center: Crisis Intervention 5,000
2 Ukrainian Center: Refugee Assistance 7,500
2 WWEE: REACH 8,000
2 YWCA: Emergency Housing 4,000
2 YWCA: Transitional Housing 14,000
subtotal: 156,500
Total General Fund Human Services $470,500
Contingency Plans for Changes in Funding
Total appropriations may not exceed actual revenues and no liability is to be incurred in excess of
appropriations. In the event that actual revenues are different than the revenues estimated by the
CDBG budget, the following actions shall be taken:
(a) CDBG Public Service Programs: In the event the City receives a lesser amount of CDBG
funding than budgeted for public services, then the reduction will be made as follows:
1. Reduce or eliminate the appropriation to the Multi-Service Center's Employment
Program by $7,500 or the amount of the funding reduction, which ever amount is
less.
2. Reduce the appropriation to HealthPoint by $52,500 or the remaining balance of
the reduction, which ever amount is less.
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(b) CDBG Capital-Funds Programs: In the event of a reduction in CDBG capital funds, the
amount of reduction will be prorated evenly among the funded project.
(c) Unspent CDBG Capital Grants: The funds appropriated to subrecipients for capital
improvements must be expended within the term of the subrecipient’s CDBG grant
agreement. CDBG funds appropriated for capital improvements will be considered
abandoned, and the funds will be re-appropriated, if any of the following conditions exist:
(a) The term of the grant agreement expires and the subrecipient fails to request an
extension in accordance with the terms of the agreement.
(b) The subrecipient fails to submit a request for reimbursement or fails to submit an
activity report during the program year.
(c) The subrecipient fails to make the project “bid ready” within the first year after
the appropriation. “Bid ready” means that, at a minimum, the bid specifications
are drafted and the subrecipient is ready to solicit bids.
(d) General Fund Public Services:
1. Reduction of General Fund Revenues: In the event of a reduction in the general
fund appropriation for human services, the reductions will be applied in the
following order:
(a) Communities In Schools: the lesser of $5,000 or the amount of
the reduction.
(b) St. Matthew's Jubilee Center's Latino Program: the lesser of
$7,500 or the remaining amount of the reduction.
(c) CHORE Program: the lesser of $3,000 or the remaining amount
of the reduction.
(d) If the above reductions remain less than the total amount of the
general fund reduction, then the remaining amount of the
reduction will be applied evenly by a prorated amount among the
remaining appropriations.
2. Increase in Funding: In the event of an increase in funding, then previous reductions
in appropriated amounts, if any, will be restored to the amounts recommended for
2014 in the reverse order in which the above reductions were made. If funds remain
after all reductions have been restored, then the remaining funds will be distributed
according to the allocation recommended by the Planning and Community
Development Committee and approved by the City Council.
FAIR HOUSING
The City of Auburn continues to monitor compliance with the Fair Housing Act. Complaints are
referred to the Washington State Human Rights Commission for resolution. In 2006, the City
completed an Analysis of Impediments to Fair Housing Choice (AI) as required for CDBG
entitlement communities. The Fair Housing Consultant identified three impediments and made
three recommendations. The recommendations were:
· Expand current education and outreach efforts;
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· Continue ongoing enforcement activities; and
· Target homeownership and lending marketing to minority households.
The City has implemented and continues to expand these recommendations. Information about
Fair Housing has been put on the City of Auburn's website and made available at City Hall. The
information will include links pertaining to where residents can file a complaint in the event of
alleged discrimination. Information will be available in English and Spanish. Summary data
regarding the number of fair housing complaints filed against landlords and realtors in Auburn
will be reported in the CAPER.
The City is currently working with the Puget Sound Regional Council (PSRC) and the
entitlement jurisdictions to complete and adopt a broader AI in conjunction with HUD Region X.
PUBLIC HOUSING
The City of Auburn continues to support public housing communities located within its city
limits. Many of the residents who receive the services provided by the City's human service
grants live in public housing communities. Two grant recipients are located within public
housing communities. In addition, the City of Auburn's Housing Repair program serves
approximately 10 – 12 residents per year who live at Tall Cedars Mobile Home Park, which is
owned by the King County Housing Authority. Home repairs include furnaces, hot water tanks,
wheelchair ramps and other repairs necessary to keep the home habitable. The following
summarizes the grants provided to specific public housing communities:
Agency/Program Public Housing Community Amount
Auburn Food Bank Burndale $40,000
Housing Repairs Tall Cedars Mobile Home Park $50,000
Total: Public Housing Community Programs $90,000
CHRONIC HOMELESSNESS
The City of Auburn will continue to provide funding to regional and local agencies that provide
assistance to homeless families. In 2014 the City will strive to maintain a continuum of care for
homeless families that includes emergency assistance, emergency shelters, severe weather shelter
and transitional housing. In addition, the City provides funds for the provision of medical care,
childcare and employment training to help prevent people from becoming homeless. The City of
Auburn plans to allocate $55,000 of its General Funds to provide more than 4,000 bednights of
emergency shelter and/or transitional housing to approximately 120 Auburn residents. The
following summarizes the grants awarded with the intent to reduce chronic homelessness:
ACT.A Page 23 of 80
October 21, 2013
13
Agency / Program Award Residents Services
Provided
Catholic Community Services Katherine’s
House & Rita’s House
$5,000 3 transitional housing
DAWN Confidential Shelter $9,000 15 160 bednights
Multi-Service Center $8,000 29 870 bednights
HOME/ARISE Emergency Shelter $15,000 30 1,650 bednights
YWCA Emergency & Transitional Housing $18,000 46 1,400 bednights
Total: $55,000 123 4,080 bednights
GEOGRAPHIC DISTRIBUTION
CDBG funds spent on neighborhood revitalization and housing repairs for targeted
neighborhoods will occur primarily within the Census Tract 306 and Census Tract 307.
According to the Census Bureau, these two census tracts are predominantly low income with
median household incomes less than 80% of the King County median household income. Public
services funded with CDBG funds and housing repairs in non-targeted neighborhoods will be
offered to low income or limited clientele residents citywide.
LEAD-BASED PAINT HAZARDS
The City of Auburn will continue to implement U.S. Department of Housing and Urban
Development (HUD) regulations to protect young children from lead-based paint hazards in
housing that is financially assisted by the federal government. The requirements apply only to
housing built before 1978; the year lead-based paint was banned nationwide for consumer use.
The following table summarizes actions required by these regulations.
Amount of Grant <$5,000 $5,000-$25,000 > $25,000
General Approach Do No Harm Identify and control
lead hazards
Identify and abate
lead hazards
Notification Pamphlet Pamphlet & Notice of
Assessment
Pamphlet & Notice of
Hazard Reduction
Evaluation Visual Paint Testing Risk Assessment
Reduction Strategy
Repair surfaces
disturbed during
rehab work
Interim Controls Abatement and
Interim Controls
ACT.A Page 24 of 80
October 21, 2013
14
BARRIERS TO AFFORDABLE HOUSING
The City of Auburn will continue to look at policies that remove barriers to affordable housing.
The City of Auburn's Comprehensive Land Use includes several policies and objectives that will
guide the City toward achieving its affordable and fair housing goals. These policies include
maintaining flexibility in land use to achieve a balanced mix of affordable housing opportunities.
The City will continue to pursue mixed use developments that are consistent with the
transportation oriented developments located in Auburn's downtown. The City will look for
opportunities with public and private agencies to implement policies and offer programs that help
alleviate physical and economic distress, conserve energy resources, improve the quality and
quantity of community services, and eliminate conditions that are detrimental to health, safety
and public welfare.
LOW-MODERATE INCOME BENEFITS
Over the past three years approximately 90% of the clients served by programs funded with
CDBG funds earned low to moderate incomes. The beneficiaries of programs funded in 2014
with CDBG funds are not expected to deviate from these past trends. The City of Auburn will
continue to distribute its funds for human services based on priority needs identified for people
with low-to-moderate incomes with a particular emphasis on people who live in poverty.
POLICIES AND CERTIFICATIONS
Agencies applying for CDBG funds are required to respond to general and program specific
polices in their applications. All projects are evaluated to determine if they are:
1. Eligible relative to federal guidelines;
2. Consistent with the program objectives and strategies;
3. Consistent with local, state and federal regulations;
4. Feasible within contract and timeline guidelines; and
5. Capable of developing and measuring outcomes.
These policies include, among others:
· Consistency with local codes and policies;
· Restrictions on the change of use of property and buildings which were acquired or
improved with CDBG funds;
· Minimization of displacement and the provision of relocation assistance;
· Adherence to federal wage rates;
· Compliance with federal audit requirements; and
· Adherence to and enforcement of lead-based paint abatement regulations, fair
housing laws and affirmative action.
ACT.A Page 25 of 80
October 21, 2013
15
DOCUMENTATION AND ON-SITE MONITORING
Detailed records are maintained and reviewed to determine and assure agency compliance with its
contract and other applicable regulations. Deficiencies in record keeping are documented and
technical assistance to correct noted deficiencies is provided. The failure to comply with
contractual requirements and regulations could result in remedial actions and/or the termination
of funding.
FISCAL AUDITS
The City conducts an internal audit to ensure that its records are complete and agencies are
complying with applicable rules and regulations. In addition, the City’s records are subject to an
independent annual audit by the State Auditor. Both the City's internal audit and the State
Auditor test to determine the City’s compliance with the following CDBG requirements:
§ Political Activity;
§ Davis-Bacon and Related Acts;
§ Civil rights;
§ Cash Management;
§ Federal Financial Reports;
§ Allowable Costs & Cost Principles;
§ Drug-Free Workplace Act; and
§ Various administrative
requirements.
MORE INFORMATION
For more information and/or to get on the City's mailing list for Consolidated Plan
updates and grant applications, please contact:
Michael Hursh, Advisor to the Mayor
Department of Administration
25 West Main Street, Auburn, WA 98001
Phone: (253) 804-5029
Email: mhursh@auburnwa.gov
ACT.A Page 26 of 80
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5003 – Remedial Action Grant Agreement for
Area-wide Redevelopment Planning
Date:
October 21, 2013
Department:
Planning and Development
Attachments:
Resolution No. 5003
Exhibit A - Remedial Action Grant
Agreement
Figure 1
Budget Impact:
$0
Administrative Recommendation:
Planning and Community Development Committee to recommend City Council adopt
Resolution No. 5003.
Background Summary:
In 2011, the Boeing Company notified the City of Auburn that a release of the chemical
trichloroethylene (TCE) that is thought to have occurred at its fabrication plant located at
700 15th Street SW between 1973 and 1994, had migrated offsite to the north and west
of the facility (see Figure 1, attached). The Boeing Company (Boeing) is currently
conducting a remedial investigation overseen by the Department of Ecology (Ecology) to
determine the full extent of soil and groundwater contamination associated with the
release. The City of Auburn is actively monitoring the remedial investigation process that
is underway, and upon completion of the remedial investigation, a remedial action plan
is expected to be developed, approved by Ecology, and implemented by Boeing.
The City has requested financial assistance from Ecology in the form of a remedial
action grant to address broader concerns that have arisen from the TCE groundwater
contamination, such as public health, ecological health, worker safety, and potential
economic impacts. The grant will be used to help address these issues and to develop
strategies to promote redevelopment of properties impacted by the groundwater
contamination. The grant will not be used to fund remedial investigation or remedial
actions that are otherwise already required to be conducted under state and federal law.
Overview of Remedial Action Grant (Integrated Planning Grant)
The grant provides the City with $186,000 on a cost reimbursement basis to complete
AUBURN * MORE THAN YOU IMAGINEDACT.C Page 27 of 80
the approved project, and is retroactively effective from May 1, 2013 to June 30, 2015.
No City matching funds are required.
The grant-funded project consists of three main activity areas:
1) Environmental Review;
2) Economic Assessment; and
3) Community Involvement and Redevelopment Planning.
Task 1: Environmental Review . The environmental review task is supplemental to the
environmental review performed for the remedial investigation, and will help to identify
any data gaps and to identify sources for acquiring the additional data. This task will also
provide information to assist the City in understanding and communicating the impacts
associated with the groundwater plume on public health, land use, and the local
economy.
Task 2: Economic Assessment . The economic assessment task involves the
development of a GIS-based data model for characterization and valuation of economic
impacts associated with the groundwater contamination plume, and an economic impact
evaluation. This task will also assess public/stakeholder awareness of contamination
and collect suggestions regarding public communication strategies and short/long-term
mitigation.
Task 3: Community Involvement and Redevelopment Planning . This task will
create a development strategy to facilitate continued operation and redevelopment of
properties in the impacted area. This task will also develop an on-going strategy for
public outreach and communication with Auburn’s residential and the economic
development community, focusing on communication, messaging, and education.
A copy of Resolution No. 5003 containing the grant agreement between the City and
Ecology is attached.
Reviewed by Council Committees:
Other: Planning, Legal
Councilmember:Backus Staff:Andersen
Meeting Date:October 28, 2013 Item Number:ACT.C
AUBURN * MORE THAN YOU IMAGINEDACT.C Page 28 of 80
----------------------------
Resolution No.
October 23, 2013
Page 1 of 2
RESOLUTION NO. 5003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE A GRANT AGREEMENT
BETWEEN THE CITY OF AUBURN AND THE STATE
DEPARTMENT OF ECOLOGY
WHEREAS, a plume of groundwater contaminated with Trichloroethylene (TCE)
and related chemical breakdown products originating from the Boeing Auburn Site has
impacted an area within the western portion of Auburn; and
WHEREAS, the Boeing Company is conducting a remedial investigation
overseen by the Washington State Department of Ecology to determine the nature and
extent of the contamination to provide information for future remedial actions; and
WHEREAS, the City has concerns regarding the impacts of the contamination
that are broader than the anticipated scope of the state-directed remedial investigation,
including the potential for adverse effects related to economic, public health, property
management, and worker safety impacts; and
WHEREAS, the City lacks the resources necessary to address issues that are
associated with the groundwater contamination but may not be addressed by the state-
directed remedial investigation; and
WHEREAS, the city applied for and was awarded a Remedial Action Grant from
the Department of Ecology; and
WHEREAS, the Remedial Action Grant would provide $186,000.00 to the City to
assist with monitoring and participating in the state-directed remedial investigation, and
to carry out an area-wide planning effort to investigate potential impacts that the
ACT.C Page 29 of 80
----------------------------
Resolution No.
October 23, 2013
Page 2 of 2
groundwater contamination may pose to the City, and to develop strategies to address
such impacts.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. That the Mayor of the City of Auburn and the Auburn City Clerk are
hereby authorized to execute a Remedial Action Grant Agreement between the City of
Auburn and the Department of Ecology which agreement shall be in substantial
conformity with the Agreement attached hereto as Exhibit “A” and incorporated herein
by this reference..
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2013.
CITY OF AUBURN
________________________________
PETER B. LEWIS
MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
ACT.C Page 30 of 80
REMEDIAL ACTION GRANT AGREEMENT G1400334
BETWEEN THE
STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY
AND
CITY OF AUBURN
This is a binding agreement entered into by and between the state of Washington, Department of
Ecology, hereinafter referred to as “ECOLOGY,” and the City of Auburn, hereinafter referred to as
the “RECIPIENT ,“ to carry out the activities described herein.
RECIPIENT ADDRESS 25 W Main St
Auburn, WA 98001-4998
RECIPIENT REPRESENTATIVE Peter B. Lewis, Mayor
RECIPIENT PROJECT MANAGER Chris Andersen, 253-876-1962
RECIPIENT FINANCIAL MANAGER Darcie Hanson, 253-804-5064
ECOLOGY FINANCIAL MANAGER Lydia Lindwall, 360-407-6067
ECOLOGY PROJECT MANAGER John Means, 360-407-7188
FUNDING SOURCE Local Toxics Control Account (LTCA)
MAXIMUM ELIGIBLE COST $186,000
STATE GRANT SHARE $186,000
RECIPIENT GRANT SHARE $0
MAXIMUM STATE SHARE PERCENT 100%
FEDERAL TAX IDENTIFICATION NUMBER 91-6001228
EFFECTIVE DATE OF THE AGREEMENT May 1, 2013
EXPIRATION DATE OF THE AGREEMENT June 30, 2015
ACT.C Page 31 of 80
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
2
PART 1: SITE HISTORY AND BACKGROUND
Site Description:
This project considers brownfield properties impacted by area-wide groundwater contamination
from the Boeing Auburn Site (Facility Site ID 2018, Cleanup ID 5049). The Boeing Auburn Site is
owned and operated by Boeing. Boeing formerly operated a trichloroethylene (TCE) vapor
degreaser and a 1,1,1-trichloroethane vapor degreaser in the former 17-05 Building, in the current
location of the Area 1 building. The Area 1 building is located east of Perimeter Rd and south of
15th St SW in Auburn.
Boeing is the identified Potentially Liable Person (PLP) under the Agreed Order. The impacted area
encompasses approximately 768 acres of the City of Auburn and the adjacent City of Algona. The
estimated location of the impacted area is north and northwest of Boeing’s current property
boundaries. Auburn is a suburban community located approximately 30 miles south of Seattle.
Problem to be Addressed:
Areas affected by the groundwater plume from the Boeing Auburn Site have become a large
brownfield site with both real and perceived environmental impacts.
Multiple contaminants of concern (COCs) have been identified at the Boeing Auburn Site. TCE and
its breakdown products are the primary COCs, given the nature of the known source. COCs have
migrated outside the Boeing and Area 1 property boundaries via groundwater transport and may
present an exposure risk to both human and ecological receptors via contamination of drinking water
sources, discharge to surface water bodies, or volatilization to indoor air. A secondary source area is
suspected, but has not been confirmed.
The presence of the plume threatens to diminish property values in the area, freeze real estate
transactions, and restrict future development outside the impacted area, potentially decreasing the
RECIPIENT’s tax and permit revenues. Public awareness of the site is increasing and uncertainty
associated with human and ecological health risks and environmental impacts to properties is
creating challenges for the RECIPIENT.
Purpose of the Project:
The Remedial Investigation/Feasibility Study (RI/FS) process underway for groundwater
contamination associated with the Boeing Auburn Site is financed by the PLP with formal oversight
from ECOLOGY. Therefore, this project will not fund remedial investigation or remedial actions
that are the responsibility of the PLP.
The RECIPIENT would like to address broader concerns that have arisen from the plume, such as
public health, ecological health, worker safety, property management, and financial impacts.
The RECIPIENT proposes to use the Integrated Planning Grant to develop strategies to promote
redevelopment of properties impacted by area-wide groundwater contamination from the Boeing
Auburn Site. The RECIPIENT would like to address key data gaps that remain in the
characterization and understanding of the site. The RECIPIENT will create strategies to address
concerns on City-owned properties. These strategies will also address challenges on privately owned
properties impacted by the groundwater contamination. Impacts to private property could have an
impact on the RECIPIENT because of diminished tax and permit revenues and market uncertainty
for real estate.
ACT.C Page 32 of 80
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
3
PART 2: SCOPE OF WORK
The tasks set forth below summarize the RECIPIENT’s activities to be performed under this
agreement. Costs are limited to those approved by ECOLOGY in the current budget.
TASK 1: GRANT AND PROJECT ADMINSTRATION
This task funds RECIPIENT’s eligible costs ECOLOGY deems reasonable and necessary to
administer the grant and project activities. Eligible administrative costs may include:
• Costs incurred ensuring compliance with the terms of the grant.
• Costs to conduct, coordinate, and schedule project activities in the scope of work.
• Costs of meetings and communications with the public, consultants/contractors, or
ECOLOGY.
• Costs of procurement and management of consultants and construction contractors.
• Quality control and quality assurance oversight of all project elements.
• Prepare and submit payment requests, and progress or other reports.
• Grant administration, billing, and reporting.
• Development and maintenance of grant files.
• Recipient travel and training approved in advance.
• Purchase services, supplies, tools, and equipment needed to accomplish grant tasks.
Equipment purchases are conditionally eligible and require prior written approval by ECOLOGY’s
Financial Manager. Refreshments for meetings must be approved in advance by the Financial
Manager. Any costs incurred without prior approval by the Financial Manager are the responsibility
of the RECIPIENT.
TASK 2: REMEDIAL INVESTIGATIONS
This task funds the RECIPIENT’s eligible costs ECOLOGY deems reasonable and necessary to plan
and perform supplemental Remedial Investigations for the impacted area. This includes all draft and
final plans and reports. Eligible costs may include:
• Data collection plans/sampling plans.
• Surface, groundwater, municipal drinking water well, and private drinking water well
data collection and analyses.
Costs for remedial investigation or remedial actions that are the responsibility of the PLP are not
eligible.
The RECIPIENT will consult and coordinate with ECOLOGY in the development of consultant
scopes of work for activities under this task.
The RECIPIENT will provide ECOLOGY with draft and final copies of plans, reports, analyses,
technical documents, data, and other deliverables prepared under this task.
The RECIPIENT will work in close coordination with ECOLOGY as both a financial and a
technical partner on activities performed under this task.
ACT.C Page 33 of 80
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
4
TASK 3: INTEGRATED PLANNING
This task will include costs ECOLOGY determines reasonable and necessary for the RECIPIENT to
participate in the RI/FS review process and complete economic assessment, planning, and
development of implementation strategies for the site. Eligible costs include the following:
• Review of reports and technical documents related to RI/FS process.
• Technical communication.
• Economic impact research.
• Conceptual economic impact model.
• GIS analysis.
• Stakeholder interviews and survey.
• Economic impact evaluation.
• Community involvement.
• Development strategies.
• Policy recommendations.
Costs for remedial investigation or remedial actions that are the responsibility of the PLP are not
eligible.
The RECIPIENT will consult and coordinate with ECOLOGY in the development of consultant
scopes of work for activities under this task.
The RECIPIENT will provide ECOLOGY with draft and final copies of plans, reports, analyses,
technical documents, communication materials, public information materials, web page content,
open house agendas, economic and GIS models, interview and survey instrument design, and other
deliverables developed under this task.
The RECIPIENT will work in close coordination with ECOLOGY as both a financial and a
technical partner on activities performed under this task.
ACT.C Page 34 of 80
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
5
PART 3: FUND SOURCE AND BUDGET
A. FUND SOURCE
Total Eligible Project Cost $186,000
Fund Fund Share (%) Maximum Fund Amount
Local Toxics Control Account
(LTCA)
100%
$186,000
Match Requirement Match Share (%) Match Amount
Cash Match 0% $0
B. BUDGET
Grant Tasks Estimated
Eligible
Cost
Estimated
Maximum
Fund Amount
Estimated
Start Date
Estimated
End Date
1. GRANT AND PROJECT
ADMINISTRATION
$10,000 $10,000 5/1/2013 12/31/2014
2. REMEDIAL
INVESTIGATIONS
$40,000 $40,000 7/1/2013 12/31/2014
3. INTEGRATED
PLANNING
$136,000 $136,000 5/1/2013 12/31/2014
TOTAL: $186,000 $186,000 5/1/2013 12/31/2014
ACT.C Page 35 of 80
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
6
C. BUDGET CONDITIONS
1. Any work performed or costs incurred prior to the effective date or after the expiration
date of this agreement is at the sole expense of the RECIPIENT.
2. Overhead is eligible at a rate of up to 25 percent of RECIPIENT staff salaries and benefits
for time devoted to tasks outlined in this agreement.
3. The RECIPIENT shall provide ECOLOGY a list of staff that will be working on the
project, their title and role, the percentage of time they will devote to grant projects, their
salary rate, and their benefit rate.
4. To increase or decrease state funding or change the scope of work, ECOLOGY requires a
formal amendment. Reallocating funds among grant tasks may be performed through a
letter amendment.
PART 4: SPECIAL TERMS AND CONDITIONS
A. ARCHEOLOGICAL AND CULTURAL RESOURCES
The RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to
archeological or cultural resources. RECIPIENT shall immediately cease work and notify
ECOLOGY if any archeological or cultural resources are found while conducting work under
this agreement. In the event that historical or cultural artifacts are discovered at the project site,
the RECIPIENT shall also notify the state historic preservation officer at the Department of
Archaeology and Historic Preservation at (360) 586-3065. Applicability of the National Historic
Preservation Act (NHPA) may require the RECIPIENT to obtain a permit pursuant to Chapter
27.53 RCW prior to conducting on-site activity with the potential to impact historic properties
(such as invasive sampling, dredging, or cleanup actions).
B. BILLING
1. Unless otherwise approved in writing by the ECOLOGY Financial Manager, the
RECIPIENT shall submit a payment request to ECOLOGY quarterly.
2. The RECIPIENT shall submit payment requests on ECOLOGY provided forms that
include an A-19, B2, C2, E, and a progress report, unless alternative forms are approved
by the ECOLOGY Financial Manager.
3. Except for the A-19, ECOLOGY prefers the electronic submittal of payment requests and
backup documentation. If the RECIPIENT submits paper copies, the RECIPIENT must
submit one copy to the ECOLOGY financial manager, and one copy to the ECOLOGY
project manager.
4. The final payment request shall include a Final Project Report on ECOLOGY provided
forms unless otherwise approved by the ECOLOGY Financial Manager.
5. In-kind services are not eligible for match.
6. Legal costs are not grant eligible.
ACT.C Page 36 of 80
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
7
7. Some costs require the ECOLOGY Financial Manager’s approval. It is the RECIPIENT’s
responsibility to understand the eligibility of costs and their responsibility to obtain
approvals prior to incurring costs. Costs incurred without required prior approvals may be
at the sole expense of the RECIPIENT.
C. DOCUMENTATION
1. RECIPIENT shall include the supporting documentation for all expenses, including
RECIPIENT salary and benefits. Supporting documentation includes contractor and
subcontractor invoices and receipts, accounting records, or any other form of record that
establishes the appropriateness of an expense.
2. ECOLOGY may request additional documentation if needed to determine if a cost will be
allowed.
3. RECIPIENT shall provide clear and legible supporting documentation and present it
organized by task as entered on the C2.
4. RECIPIENT accounting procedures shall include maintaining supporting documentation
in a common grant file. This includes cancelled checks, invoices, purchase receipts,
payroll records, time and attendance records, contract award documents, and vouchers sent
to ECOLOGY. The Recipient shall keep all supporting documentation for audit purposes
for at least three years after the expiration date of the agreement.
D. EQUIPMENT ACQUISITION, USE MANAGEMENT, AND DISPOSITION
Equipment Acquisition: The RECIPIENT may purchase equipment needed to accomplish the
scope of work in the grant agreement, with written approval by ECOLOGY’s Financial
Manager. The RECIPIENT is responsible for any costs the Financial Manager does not approve.
Generally, the ECOLOGY Financial Manager will need the following information to evaluate
requests to purchase equipment:
1. Description of the equipment, including identification of operation and maintenance items
that are to be grant funded (such as insurance, repairs, fuel, etc.).
2. Justification for the purchase, including analysis of rent vs. purchase.
3. Total Cost, including estimate of operation and maintenance costs.
4. Useful life-expectancy of the equipment.
Equipment Use: During the effective dates of the agreement and any amendments thereto,
equipment purchased with grant funds must be used to accomplish activities funded by the
agreement. It may be used for activities not funded by the agreement as long as that use does not
interfere with work on the originally authorized projects.
The RECIPIENT may not use the equipment to provide services for a fee to compete unfairly
with private companies providing equivalent services, unless specifically permitted by statute.
ACT.C Page 37 of 80
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
8
The RECIPIENT agrees to make equipment purchased with grant funds available for use by
ECOLOGY as long as that use does not interfere with work on the originally authorized projects.
Equipment Management: The RECIPIENT agrees to maintain and manage the equipment
properly to optimize its life span. The RECIPIENT must have in place some form of inventory
control system that includes a physical inventory to document where the equipment is being
used, and a maintenance record that insures the equipment is being kept in good working
condition.
Equipment Disposition: When the equipment is no longer needed for the originally authorized
purpose, the RECIPIENT shall dispose of purchased equipment by sale for fair market value,
ensuring the highest possible return. Proceeds shall be used for RECIPIENT’s monitoring or
other cleanup related activities.
E. FAILURE TO COMMENCE AND SUSTAIN WORK
In the event the RECIPIENT fails to commence work under this agreement within 3 months, or
sustain work in accordance with the work schedule established in the order or decree for the site,
ECOLOGY reserves the right to terminate this agreement.
F. MINORITY AND WOMEN’S BUSINESS PARTICIPATION
The RECIPIENT agrees to solicit and recruit, to the extent possible, certified minority-owned
(MBE) and women-owned (WBE) businesses in purchases and contracts initiated after the
effective date of this agreement.
Contract awards or rejections cannot be made based on MBE or WBE participation. M/WBE
participation is encouraged, however, and the RECIPIENT and all prospective bidders or persons
submitting qualifications should take the following steps, when possible, in any procurement
initiated after the effective date of this agreement:
1. Include qualified minority and women's businesses on solicitation lists.
2. Assure that qualified minority and women's businesses are solicited whenever they are
potential sources of services or supplies.
3. Divide the total requirements, when economically feasible, into smaller tasks or quantities, to
permit maximum participation by qualified minority and women's businesses.
4. Establish delivery schedules, where work requirements permit, which will encourage
participation of qualified minority and women's businesses.
5. Use the services and assistance of the State Office of Minority and Women's Business
Enterprises (OMWBE) and the Office of Minority Business Enterprises of the U.S.
Department of Commerce, as appropriate.
6. The RECIPIENT should report payments made to qualified firms to ECOLOGY at the time
of submitting each invoice. Please include the following information on the ECOLOGY
provided Form D:
i. Name and state OMWBE certification number (if available) of any qualified firm
receiving funds under the invoice, including any sub-and/or sub-subcontractors.
ii. The total dollar amount paid to qualified firms under this invoice.
ACT.C Page 38 of 80
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
9
G. PROCUREMENT AND CONTRACTS
a) The RECIPIENT certifies that it will follow its standard procurement procedures and/or
applicable state law in awarding contracts; RECIPIENTS with no formal procurement
procedures must certify that they have complied with the "Standards for Competitive
Solicitation," found in the Administrative Requirements for Recipients of Ecology Grants and
Loans, Ecology Publication #91-18 (Revised September 2005).
b) Upon issuance, the RECIPIENT shall submit a copy of all requests for qualifications (RFQs),
requests for proposals (RFPs), and bid documents relating to this grant agreement to
ECOLOGY’S Project Manager.
Prior to contract execution, the RECIPIENT shall submit all draft documents and a copy of the
draft proposed contract to the ECOLOGY Project Manager for review and approval. Following
the contract execution, the RECIPIENT shall submit a copy of the final contract to ECOLOGY’s
Project and Financial Managers.
H. REPORTING
1. Progress Reports: The RECIPIENT shall submit progress reports with each payment request.
The RECIPIENT shall submit a progress report no less frequently than quarterly, even if a
payment request is not submitted. These reports shall be in accordance with the ECOLOGY-
approved reporting format as indicated in the Remedial Action Grant Guidelines, or as
otherwise approved by the ECOLOGY Financial Manager. ECOLOGY shall not approve
payments without the required progress reports.
2. Spending Plans: The RECIPIENT shall submit a spending plan to ECOLOGY. The spending
plan identifies the RECIPIENT’S quarterly billing projections. The RECIPIENT shall
update the spending plan as needed throughout the term of the agreement upon request.
3. Final Project Report: In addition to the progress report that identifies the work performed
during the latest billing period, the final payment request shall include a copy of the final
project report. This report summarizes the project goals, purpose of the actions conducted,
and outcomes of the project. ECOLOGY may withhold final payment pending
RECIPIENT’s submittal of the final project report.
4. Sampling data: The RECIPIENT shall submit all sampling data to ECOLOGY in both
printed and electronic formats in accordance with WAC 173-340-840(5) and the Toxics
Cleanup Program Policy 840: Data Submittal Requirements. ECOLOGY may withhold
payment if the RECIPIENT does not submit sampling data.
I. STATE-WIDE VENDOR REGISTRATION
RECIPIENT will receive payment for approved and completed work through Washington State’s
Department of Enterprise Services Statewide Payee Desk. To receive payment you must register
as a state-wide vendor by submitting a state-wide vendor registration form and an IRS W-9 form
at website,
http://www.des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx.
Contact DES at the Payee Help Desk at (360) 407-8180 or email payeehelpdesk@des.wa.gov for
any questions about the vendor registration process.
ACT.C Page 39 of 80
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
10
J. TRAINING
The RECIPIENT agrees to participate in any ECOLOGY recommended or required trainings
related to fulfilling the terms of the agreement.
K. USE OF EXISTING CONTRACTS
The RECIPIENT may use existing contracts that conform to adopted procurement procedures
and applicable state laws. The RECIPIENT shall submit a copy of the contract to ECOLOGY
upon request. The grant eligibility of products or services secured by the RECIPIENT under
existing contracts used to perform the scope of work in this agreement must be deemed
allowable and reasonable by ECOLOGY prior to cost reimbursement.
L. ALL WRITINGS CONTAINED HEREIN
This agreement, including the appended “General Terms and Conditions,” the latest approved
budget, Remedial Action Program Guidelines, and ECOLOGY’S Administrative Requirements
for Recipients of Ecology Grants and Loans, Ecology Publication #91-18 (Revised September
2005), contains the entire understanding between the parties, and there are no other
understandings or representations except as those set forth or incorporated by reference herein.
No subsequent modification(s) or amendment(s) of this grant agreement shall be of any force or
effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY
and made part of this agreement.
IN WITNESS WHEREOF, the parties hereby sign this Grant Agreement:
STATE OF WASHINGTON CITY OF AUBURN
DEPARTMENT OF ECOLOGY
_______________________________________ _____________________________
James J. Pendowski, Program Manager Date Peter B. Lewis Date
Toxics Cleanup Program Mayor
Approved as to form only Assistant Attorney General
ACT.C Page 40 of 80
1
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements of
the Department of Ecology
A. RECIPIENT PERFORMANCE
All activities for which grant/loan funds are to be used shall be accomplished by the RECIPIENT
and RECIPIENT's employees. The RECIPIENT shall only use contractor/consultant assistance if that has
been included in the agreement’s final scope of work and budget.
B. SUBGRANTEE/CONTRACTOR COMPLIANCE
The RECIPIENT must ensure that all subgrantees and contractors comply with the terms and
conditions of this agreement.
C. THIRD PARTY BENEFICIARY
The RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to
this agreement, the state of Washington is named as an express third-party beneficiary of such
subcontracts with full rights as such.
D. CONTRACTING FOR SERVICES (BIDDING)
Contracts for construction, purchase of equipment and professional architectural and engineering
services shall be awarded through a competitive process, if required by State law. RECIPIENT shall
retain copies of all bids received and contracts awarded, for inspection and use by the DEPARTMENT.
E. ASSIGNMENTS
No right or claim of the RECIPIENT arising under this agreement shall be transferred or assigned
by the RECIPIENT.
F. COMPLIANCE WITH ALL LAWS
1. The RECIPIENT shall comply fully with all applicable Federal, State and local laws,
orders, regulations and permits.
Prior to commencement of any construction, the RECIPIENT shall secure the necessary
approvals and permits required by authorities having jurisdiction over the project, provide assurance to
the DEPARTMENT that all approvals and permits have been secured, and make copies available to the
DEPARTMENT upon request.
2. Discrimination. The DEPARTMENT and the RECIPIENT agree to be bound by all
Federal and State laws, regulations, and policies against discrimination. The RECIPIENT further agrees
to affirmatively support the program of the Office of Minority and Women's Business Enterprises to the
maximum extent possible. If the agreement is federally-funded, the RECIPIENT shall report to the
DEPARTMENT the percent of grant/loan funds available to women or minority owned businesses.
3. Wages And Job Safety. The RECIPIENT agrees to comply with all applicable laws,
regulations, and policies of the United States and the State of Washington which affect wages and job
safety.
4. Industrial Insurance. The RECIPIENT certifies full compliance with all applicable state
industrial insurance requirements. If the RECIPIENT fails to comply with such laws, the DEPARTMENT
shall have the right to immediately terminate this agreement for cause as provided in Section K.1, herein.
G. KICKBACKS
The RECIPIENT is prohibited from inducing by any means any person employed or otherwise
involved in this project to give up any part of the compensation to which he/she is otherwise entitled or,
receive any fee, commission or gift in return for award of a subcontract hereunder.
H. AUDITS AND INSPECTIONS
1. The RECIPIENT shall maintain complete program and financial records relating to this
agreement. Such records shall clearly indicate total receipts and expenditures by fund source and task or
object.
All grant/loan records shall be kept in a manner which provides an audit trail for all
expenditures. All records shall be kept in a common file to facilitate audits and inspections.
Engineering documentation and field inspection reports of all construction work
accomplished under this agreement shall be maintained by the RECIPIENT.
ACT.C Page 41 of 80
2
2. All grant/loan records shall be open for audit or inspection by the DEPARTMENT or by
any duly authorized audit representative of the State of Washington for a period of at least three years
after the final grant payment/loan repayment or any dispute resolution hereunder. If any such audits
identify discrepancies in the financial records, the RECIPIENT shall provide clarification and/or make
adjustments accordingly.
3. All work performed under this agreement and any equipment purchased, shall be made
available to the DEPARTMENT and to any authorized state, federal or local representative for inspection
at any time during the course of this agreement and for at least three years following grant/loan
termination or dispute resolution hereunder.
4. RECIPIENT shall meet the provisions in OMB Circular A-133 (Audits of States, Local
Governments & Non Profit Organizations), including the compliance Supplement to OMB Circular A-133,
if the RECIPIENT expends $500,000 or more in a year in Federal funds. The $500,000 threshold for
each year is a cumulative total of all federal funding from all sources. The RECIPIENT must forward a
copy of the audit along with the RECIPIENT’S response and the final corrective action plan to the
DEPARTMENT within ninety (90) days of the date of the audit report.
I. PERFORMANCE REPORTING
The RECIPIENT shall submit progress reports to the DEPARTMENT with each payment request
or such other schedule as set forth in the Special Conditions. The RECIPIENT shall also report in writing
to the DEPARTMENT any problems, delays or adverse conditions which will materially affect their ability
to meet project objectives or time schedules. This disclosure shall be accompanied by a statement of the
action taken or proposed and any assistance needed from the DEPARTMENT to resolve the situation.
Payments may be withheld if required progress reports are not submitted.
Quarterly reports shall cover the periods January 1 through March 31, April 1 through June 30,
July 1 through September 30, and October 1 through December 31. Reports shall be due within thirty
(30) days following the end of the quarter being reported.
J. COMPENSATION
1. Method of compensation. Payment shall normally be made on a reimbursable basis as
specified in the grant agreement and no more often than once per month. Each request for payment will
be submitted by the RECIPIENT on State voucher request forms provided by the DEPARTMENT along
with documentation of the expenses. Payments shall be made for each task/phase of the project, or
portion thereof, as set out in the Scope of Work when completed by the RECIPIENT and approved as
satisfactory by the Project Officer.
The payment request form and supportive documents must itemize all allowable costs by
major elements as described in the Scope of Work. Instructions for submitting the payment requests are
found in "Administrative Requirements for Ecology Grants and Loans", part IV, published by the
DEPARTMENT. A copy of this document shall be furnished to the RECIPIENT. When payment requests
are approved by the DEPARTMENT, payments will be made to the mutually agreed upon designee.
Payment requests shall be submitted to the DEPARTMENT and directed to the Project
Officer assigned to administer this agreement.
2. Period of Compensation. Payments shall only be made for actions of the RECIPIENT
pursuant to the grant/loan agreement and performed after the effective date and prior to the expiration
date of this agreement, unless those dates are specifically modified in writing as provided herein.
3. Final Request(s) for Payment. The RECIPIENT should submit final requests for
compensation within forty-five(45) days after the expiration date of this agreement and within fifteen (15)
days after the end of a fiscal biennium. Failure to comply may result in delayed reimbursement.
4. Performance Guarantee. The DEPARTMENT may withhold an amount not to exceed ten
percent (10%) of each reimbursement payment as security for the RECIPIENT's performance. Monies
withheld by the DEPARTMENT may be paid to the RECIPIENT when the project(s) described herein, or a
portion thereof, have been completed if, in the DEPARTMENT's sole discretion, such payment is
reasonable and approved according to this agreement and, as appropriate, upon completion of an audit
as specified under section J.6. herein.
5. Unauthorized Expenditures. All payments to the RECIPIENT may be subject to final
audit by the DEPARTMENT and any unauthorized expenditure(s) charged to this grant/loan shall be
refunded to the DEPARTMENT by the RECIPIENT.
ACT.C Page 42 of 80
3
6. Mileage and Per Diem. If mileage and per diem are paid to the employees of the
RECIPIENT or other public entities, it shall not exceed the amount allowed under state law for state
employees.
7. Overhead Costs. No reimbursement for overhead costs shall be allowed unless provided
for in the Scope of Work hereunder.
K. TERMINATION
1. For Cause. The obligation of the DEPARTMENT to the RECIPIENT is contingent upon
satisfactory performance by the RECIPIENT of all of its obligations under this agreement. In the event
the RECIPIENT unjustifiably fails, in the opinion of the DEPARTMENT, to perform any obligation required
of it by this agreement, the DEPARTMENT may refuse to pay any further funds thereunder and/or
terminate this agreement by giving written notice of termination.
A written notice of termination shall be given at least five working days prior to the
effective date of termination. In that event, all finished or unfinished documents, data studies, surveys,
drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT under
this agreement, at the option of the DEPARTMENT, shall become Department property and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work
completed on such documents and other materials.
Despite the above, the RECIPIENT shall not be relieved of any liability to the
DEPARTMENT for damages sustained by the DEPARTMENT and/or the State of Washington because of
any breach of agreement by the RECIPIENT. The DEPARTMENT may withhold payments for the
purpose of setoff until such time as the exact amount of damages due the DEPARTMENT from the
RECIPIENT is determined.
2. Insufficient Funds. The obligation of the DEPARTMENT to make payments is contingent
on the availability of state and federal funds through legislative appropriation and state allotment. When
this agreement crosses over state fiscal years the obligation of the DEPARTMENT is contingent upon the
appropriation of funds during the next fiscal year. The failure to appropriate or allot such funds shall be
good cause to terminate this agreement as provided in paragraph K.1 above.
When this agreement crosses the RECIPIENT's fiscal year, the obligation of the
RECIPIENT to continue or complete the project described herein shall be contingent upon appropriation
of funds by the RECIPIENT's governing body; Provided, however, that nothing contained herein shall
preclude the DEPARTMENT from demanding repayment of ALL funds paid to the RECIPIENT in
accordance with Section O herein.
3. Failure to Commence Work. In the event the RECIPIENT fails to commence work on the
project funded herein within four months after the effective date of this agreement, or by any date
mutually agreed upon in writing for commencement of work, the DEPARTMENT reserves the right to
terminate this agreement.
L. WAIVER
Waiver of any RECIPIENT default is not a waiver of any subsequent default. Waiver of a breach
of any provision of this agreement is not a waiver of any subsequent breach and will not be construed as
a modification of the terms of this agreement unless stated as such in writing by the authorized
representative of the DEPARTMENT.
M. PROPERTY RIGHTS
1. Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or
invents any patentable property, the RECIPIENT may copyright or patent the same but the
DEPARTMENT retains a royalty-free, nonexclusive and irrevocable license to reproduce, publish, recover
or otherwise use the material(s) or property and to authorize others to use the same for federal, state or
local government purposes.
Where federal funding is involved, the federal government may have a proprietary
interest in patent rights to any inventions that are developed by the RECIPIENT as provided in 35 U.S.C.
200-212.
2. Publications. When the RECIPIENT or persons employed by the RECIPIENT use or
publish information of the DEPARTMENT; present papers, lectures, or seminars involving information
supplied by the DEPARTMENT; use logos, reports, maps or other data, in printed reports, signs,
brochures, pamphlets, etc., appropriate credit shall be given to the DEPARTMENT.
ACT.C Page 43 of 80
4
3. Tangible Property Rights. The DEPARTMENT's current edition of "Administrative
Requirements for Ecology Grants and Loans", Part V, shall control the use and disposition of all real and
personal property purchased wholly or in part with funds furnished by the DEPARTMENT in the absence
of state, federal statute(s), regulation(s), or policy(s) to the contrary or upon specific instructions with
respect thereto in the Scope of Work.
4. Personal Property Furnished by the DEPARTMENT. When the DEPARTMENT provides
personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to
the DEPARTMENT prior to final payment by the DEPARTMENT. If said property is lost, stolen or
damaged while in the RECIPIENT's possession, the DEPARTMENT shall be reimbursed in cash or by
setoff by the RECIPIENT for the fair market value of such property.
5. Acquisition Projects. The following provisions shall apply if the project covered by this
agreement includes funds for the acquisition of land or facilities:
a. Prior to disbursement of funds provided for in this agreement, the RECIPIENT
shall establish that the cost of land/or facilities is fair and reasonable.
b. The RECIPIENT shall provide satisfactory evidence of title or ability to acquire
title for each parcel prior to disbursement of funds provided by this agreement. Such evidence may
include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that
the land is free from any impediment, lien, or claim which would impair the uses contemplated by this
agreement.
6. Conversions. Regardless of the contract termination date shown on the cover sheet, the
RECIPIENT shall not at any time convert any equipment, property or facility acquired or developed
pursuant to this agreement to uses other than those for which assistance was originally approved without
prior written approval of the DEPARTMENT. Such approval may be conditioned upon payment to the
DEPARTMENT of that portion of the proceeds of the sale, lease or other conversion or encumbrance
which monies granted pursuant to this agreement bear to the total acquisition, purchase or construction
costs of such property.
N. SUSTAINABLE PRODUCTS
In order to sustain Washington’s natural resources and ecosystems, the RECIPIENT is
encouraged to implement sustainable practices where and when possible. These practices include use
of clean energy, and purchase and use of sustainably produced products (e.g. recycled paper). For more
information, see www.ecy.wa.gov/sustainability..
O. RECOVERY OF PAYMENTS TO RECIPIENT
The right of the RECIPIENT to retain monies paid to it as reimbursement payments is contingent
upon satisfactory performance of this agreement including the satisfactory completion of the project
described in the Scope of Work. In the event the RECIPIENT fails, for any reason, to perform obligations
required of it by this agreement, the RECIPIENT may, at the DEPARTMENT's sole discretion, be required
to repay to the DEPARTMENT all grant/loan funds disbursed to the RECIPIENT for those parts of the
project that are rendered worthless in the opinion of the DEPARTMENT by such failure to perform.
Interest shall accrue at the rate of twelve percent (12%) per year from the time the
DEPARTMENT demands repayment of funds. If payments have been discontinued by the
DEPARTMENT due to insufficient funds as in Section K.2 above, the RECIPIENT shall not be obligated
to repay monies which had been paid to the RECIPIENT prior to such termination. Any property acquired
under this agreement, at the option of the DEPARTMENT, may become the DEPARTMENT'S property
and the RECIPIENT'S liability to repay monies shall be reduced by an amount reflecting the fair value of
such property.
P. PROJECT APPROVAL
The extent and character of all work and services to be performed under this agreement by the
RECIPIENT shall be subject to the review and approval of the DEPARTMENT through the Project Officer
or other designated official to whom the RECIPIENT shall report and be responsible. In the event there is
a dispute with regard to the extent and character of the work to be done, the determination of the Project
Officer or other designated official as to the extent and character of the work to be done shall govern.
The RECIPIENT shall have the right to appeal decisions as provided for below.
ACT.C Page 44 of 80
5
Q. DISPUTES
Except as otherwise provided in this agreement, any dispute concerning a question of fact arising
under this agreement which is not disposed of in writing shall be decided by the Project Officer or other
designated official who shall provide a written statement of decision to the RECIPIENT. The decision of
the Project Officer or other designated official shall be final and conclusive unless, within thirty days from
the date of receipt of such statement, the RECIPIENT mails or otherwise furnishes to the Director of the
DEPARTMENT a written appeal.
In connection with appeal of any proceeding under this clause, the RECIPIENT shall have the
opportunity to be heard and to offer evidence in support of this appeal. The decision of the Director or
duly authorized representative for the determination of such appeals shall be final and conclusive.
Appeals from the Director's determination shall be brought in the Superior Court of Thurston County.
Review of the decision of the Director will not be sought before either the Pollution Control Hearings
Board or the Shoreline Hearings Board. Pending final decision of dispute hereunder, the RECIPIENT
shall proceed diligently with the performance of this agreement and in accordance with the decision
rendered.
R. CONFLICT OF INTEREST
No officer, member, agent, or employee of either party to this agreement who exercises any
function or responsibility in the review, approval, or carrying out of this agreement, shall participate in any
decision which affects his/her personal interest or the interest of any corporation, partnership or
association in which he/she is, directly or indirectly interested; nor shall he/she have any personal or
pecuniary interest, direct or indirect, in this agreement or the proceeds thereof.
S. INDEMNIFICATION
1. The DEPARTMENT shall in no way be held responsible for payment of salaries,
consultant's fees, and other costs related to the project described herein, except as provided in the Scope
of Work.
2. To the extent that the Constitution and laws of the State of Washington permit, each party
shall indemnify and hold the other harmless from and against any liability for any or all injuries to persons
or property arising from the negligent act or omission of that party or that party's agents or employees
arising out of this agreement.
T. GOVERNING LAW
This agreement shall be governed by the laws of the State of Washington.
U. SEVERABILITY
If any provision of this agreement or any provision of any document incorporated by reference
shall be held invalid, such invalidity shall not affect the other provisions of this agreement which can be
given effect without the invalid provision, and to this end the provisions of this agreement are declared to
be severable.
V. PRECEDENCE
In the event of inconsistency in this agreement, unless otherwise provided herein, the
inconsistency shall be resolved by giving precedence in the following order: (a) applicable Federal and
State statutes and regulations; (b) Scope of Work; (c) Special Terms and Conditions; (d) Any terms
incorporated herein by reference including the "Administrative Requirements for Ecology Grants and
Loans"; and (e) the General Terms and Conditions.
SS-010 Rev. 04/04
ACT.C Page 45 of 80
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Notes:1. The screening level for TCE is 0.54 g/L.2. The TCE extent shown is the horizontal extent of TCE in groundwater at concentrations "e 0.5 g/L in all three zones of the upper aquifer. Samples used to delineate the extent of TCE were collected from monitoring wells in June and December 2012 and, in zones where no permanent monitoring well exists, borehole samples collected during the drilling of a co-located well in another zone.3. TCE = Trichloroethylene.4. ft bgs = feet below ground surface.5. MTCA B = Washington State Model Toxics Control Act Method B.
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ACT.C Page 46 of 80
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6474
Date:
October 16, 2013
Department:
Finance
Attachments:
Memo
Ordinance No. 6474
Schedules A & B
Budget Impact:
$11,344,964.25
Administrative Recommendation:
For discussion only.
Background Summary:
Ordinance No. 6474 (Budget Amendment #6) represents the sixth budget amendment
for the 2013-2014 biennium and the first budget amendment for 2014. For details, see
the attached transmittal memorandum and supporting attachments.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember:Backus Staff:Coleman
Meeting Date:October 28, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 47 of 80
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: October 11, 2013
Re: Ordinance #6474 – 2013-2014 Budget Amendment #6
The City’s biennial 2013-2014 budget is approved by Council as two one-year appropriations. Budget
Amendments #1 through #5 amended the budget for calendar year 2013. This amendment is the 6th budget
amendment for the biennium and the 1st budget amendment for calendar year 2014. The purpose of this
amendment is to 1) amend the 2014 budget for changes that occurred in 2013 for which there is an on-going
fiscal impact; 2) to carryforward capital project budgets that are not anticipated to be completed in 2013; and
3) to establish budget spending authority for new programs and other changes in 2014. Proposed
amendments to the 2014 budget are as follows:
Continuation of previously approved requests by Council. The following items (grouped in
chronologic order by budget amendment) were previously approved by Council in 2013 and will
continue as an ongoing cost in 2014. These include:
Budget Amendment #1, Ordinance #6456 (approved March 4, 2013)
• Utility to newly created Sewer Metro Fund ($14.0
million)
Move King County Metro expenses from Sewer
Emergency Management Office Assistan
t maintenance and Sound Transit garage security ($22,000)
Labor agreements (funded by remaining labor
dget Amendment #2, Ordinance #6462 (app
• Economic Development Planner (1.0FTE; $118,550)
• t (.4FTE; $22,373)
• Stratford parking lo
• contingency established by Council)
Bu roved June 17, 2013)
• Eliminate Cemetery Office Assistant (-1.0FTE; -$78,004)
Equipment Rental Office Assistant (1.0FTE; $77,545)
ormwater Fund ($74,000)
help)
ugust 15, 2013)
•
• Centralizing cost of Median Maintenance in General Fund from St
• Museum Contracted Curator and Asst. Curator ($67,700)
• Community Diversity Assistant (.25FTE; $16,724)
• Parks Senior Center Assistant (.5FTE; $13,390. Cost partially offset by savings in temporary
Budget Amendment #3, Ordinance #6472 (approved A
Federal COPS grant funded Police Officers (5.0FTEs; $313,850. Cost partially offset by federal
• Five Police Officers in BA#3 (5.0FTEs; $589,830)
•
Community Oriented Policing grant)
DI.A Page 48 of 80
Solid Waste rate adjustment, Ordinance #6438 (approved November 7, 2012)
• The City Council approved Ordinance #6438 which established revised solid waste rates effective
January 1, 2013 and January 1, 2014. This amendment revises the 2014 budget for the Solid
o enable project completion and 2) requested
ansportation project expenses as approved by Council per Resolution #4937 (adopted June 17,
re
evenue Adjustments:
Waste Fund (#434) consistent with this ordinance.
Project Adjustments. This item includes 1) requested project expenses that were previously
approved in 2013 but will require carryforward to 2014 t
tr
2013), which approved the 2014-2019 Transportation Improvement Plan. Project budget changes a
included in the Arterial Street Fund (#102), Local Street Fund (#103), Arterial Street Preservation Fund
(#105), Water Utility Fund (#430), Stormwater Utility Fund (#432) and Airport Fund (#435).
Other Requests. Other items requested for funding in this budget amendment include:
R Several revenue adjustments amending the 2014 budget are proposed as part
Adjusting property taxes upward (+$1.4 million to $15.7 million), reflecting a revision to the City’s
million) and adjusting sales taxes on
to
of this budget adjustment. These adjustments include:
•
levy cap by King County as well as estimated new construction and a 1.0% property tax increase;
• Adjusting sales taxes upward (+$1.5 million to $13.0
construction transferred to the Local Street Construction fund #103 (+$266,000 to $1.6 million),
reflecting improvement in general economic conditions and retail sales activity; and
• Adjusting building permit fees (+$345,000 to $1.2 million) and plan check fees (+$121,000
$585,000), reflecting the continued strengthening of the local and regional economy.
New staffing: The following new positions are being requested:
• Records Clerk, Legal Department (1.0FTE; $86,800): Funding is requested to hire a second legal
clerk to support public records requests. The additional position will enable the City to keep up
er disclosure of information. with workload and state law requirements regarding the prop
• Administrative Assistant, Innovation and Technology Department (1.0FTE; $79,600): Funding is
requested to hire an Administrative Assistant to support the IT Department Director and staff with
daily administrative functions. Current administrative duties are handled by the Director a
nd staff;
approval of this position will enable the Department to utilize its technology staff more efficiently.
• Mechanic, Public Works M&O (1.0FTE; $0 net cost): Funding is requested to hire an additional
Mechanic to support the Public Works Maintenance and Operations Center. The additional
position will enable the M&O Center to keep pace with workload and to utilize less overtime and
extra help. It is expected that the cost of this function will be fully offset by savings in overtime an
extra help.
d
Downtown property sales ($1,045,300): Payment of traffic impact fees related to the sale of the
Teutsch property in downtown is recognized. Payment of these fees will occur in the City’s Capital
provements Fund (#328) and will be payable to the City’s Mitigation Fees Fund (#124). Im
Fully fund fire pension liabilities ($231,000): Funding to transfer $231,000 from the General Fund to
the Fire Pension Fund (#611) is requested, enabling the City to fully fund its pension liabilit
y for eligible
tired firefighters. re
KidStock community festival ($30,500) & Arts/Events six year action plan ($15,000): Funding is
requested by the Parks Department to establish a kids oriented community festival. The cost of this
quest will be partially offset by $10,000 in anticipated revenue from sale of merchandise at the
re
festival. Funding is also requested to evaluate the needs and strategies for continuing to provide
cultural and community arts/events in the City.
DI.A Page 49 of 80
Innovation and Technology Stand-by pay ($15,990): Funding is requested by the Innovation and
Technology Department for standby pay paid to technology staff required to be on stand-by on
venings and weekends ($2.50/hour).
Table 1: 2014 Budget as Amended
e
Council approval of proposed Ordinance 6474 would amend the 2014 budget as follows:
2014 Budget as Adopted $ 212,945,255.00
Budget Am ,964.25endment #6 (Ord #6474) 11,344
Budget as Amended $224,290,219.25
Attachments:
1. Propose udget adjustment #6
ary of proposed 2014 budget adjustments by fund and department (Schedule A)
et by fund (Schedule B)
d Ordinance #6474 (b )
2. Summ
3. Summary of approved changes to adopted 2014 budg
DI.A Page 50 of 80
ORDINANCE NO. 6474
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6432, THE 2013-2014 BIENNIAL BUDGET ORDINANCE, AS
AMENDED BY ORDINANCE NO. 6456, ORDINANCE NO.
6462, ORDINANCE NO. 6472, ORDINANCE NO. 6473,
ORDINANCE 6481, AUTHORIZING AMENDMENT TO THE
CITY OF AUBURN 2013-2014 BUDGET AS SET FORTH IN
SCHEDULE “A” AND SCHEDULE “B”
WHEREAS, the Auburn City Council at its regular meeting of December 3,
2012, adopted Ordinance No. 6432 which adopted the City of Auburn 2013-2014
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of March 4, 2013,
adopted Ordinance No. 6456 (BA#1) which amended Ordinance No. 6432 which
adopted the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of May 28, 2013,
adopted Ordinance No. 6462 (BA#2) which amended Ordinance No. 6456 which
amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of August 5,
2013, adopted Ordinance No. 6472 (BA#3) which amended Ordinance No. 6462
which amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of September 16,
2013, adopted Ordinance No. 6473 (BA#4) which amended Ordinance No. 6472
which amended the City of Auburn 2013-2014 Biennial budget; and
-------------------------
Ordinance No. 6474
October 11, 2013
Page 1 of 4 DI.A Page 51 of 80
WHEREAS, the Auburn City Council is scheduled to review Ordinance No.
6481 (BA#5) in late 2013, which will amend Ordinance No. 6473 which amended
the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2014 budget as outlined in this Ordinance (BA#6);
and
WHEREAS, this Ordinance has been approved by one more than the
majority of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2013-2014 Biennial Budget. The 2013-
2014 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts
shown on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and
Schedule “B” is on file with the City Clerk and available for public inspection.
Section 2. Severability. If any provision of this Ordinance or the
application thereof to any person or circumstance is held to be invalid, the
remainder of such code, ordinance or regulation or the application thereof to other
person or circumstance shall not be affected.
-------------------------
Ordinance No. 6474
October 11, 2013
Page 2 of 4 DI.A Page 52 of 80
-------------------------
Ordinance No. 6474
October 11, 2013
Page 3 of 4
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as provided
by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
PETER B. LEWIS, MAYOR
ATTEST:
____________________________
Danielle E. Daskam
City Clerk
DI.A Page 53 of 80
-------------------------
Ordinance No. 6474
October 11, 2013
Page 4 of 4
APPROVED AS TO FORM:
____________________________
Daniel B. Heid
City Attorney
PUBLISHED:__________________
DI.A Page 54 of 80
Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474
General Fund (#001)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund BalanceGeneral Fund2014 Adopted Budget 8,311,010.00 50,553,102.00 54,498,330.00 4,365,782.00BA#6 (Proposed Ordinance #6474)
Revenues Economic Recovery
Continuation of previously approved requests. Sales Tax revenue adjustment 0.00 1,500,000.00 0.00 1,500,000.00
Budget amended from $11.5M to $13.0 million
Property Tax
King County adjustment to assessed valuation. Budget amended 0.00 1,400,000.00 0.00 1,400,000.00
from $14.3M to $15.7 million
King County District Court Transition
Court Interpreter Revenue decrease due to KCDC transition.0.00 (14,000.00)0.00 (14,000.00)
Court Interest Revenue decrease due to KCDC transition.0.00 (22,500.00)0.00 (22,500.00)
Trial Court Improvement revenue decrease due to KCDC transition.0.00 (24,869.00)0.00 (24,869.00)
Adult Probation Revenue decrease due to KCDC transition.0.00 (203,015.00)0.00 (203,015.00)
Labor Agreements
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)
funded from non-departmental contingency
Police 0.00 0.00 681,295.31 (681,295.31)
Planning 0.00 0.00 44,848.40 (44,848.40)
Public Works 0.00 0.00 41,113.29 (41,113.29)
Parks 0.00 0.00 38,264.98 (38,264.98)
Legal 0.00 0.00 21,924.68 (21,924.68)
Human Resources 0.00 0.00 16,454.08 (16,454.08)
Finance 0.00 0.00 14,741.45 (14,741.45)
Mayor 0.00 0.00 10,073.80 (10,073.80)
Streets 0.00 0.00 3,080.26 (3,080.26)
Carryforward unspent labor contingency from 2013 871,796.25 0.00 0.00 871,796.25
Legal Department
New FTE - 1.0 Records Clerk (93.5% GF Funded)0.00 0.00 81,323.17 (81,323.17)
Police Department
Restoration of 5 existing police officers 0.00 0.00 589,830.00 (589,830.00)
Continuation of previously approved requests
5 new police officers (BA#3; 8.15.2013) partially funded by Federal 0.00 205,780.00 519,630.00 (313,850.00)
COPS grant.
Parks Department
New Kid Stock community festival; partially funded by festival revenues 0.00 10,000.00 30,500.00 (20,500.00)
Arts & Events Six-year Action Plan 0.00 0.00 15,000.00 (15,000.00)
Continuation of previously approved requests
Median Maintenance Centralized in the GF from SWM (BA#2; 6.17.2013)0.00 74,000.00 74,000.00 0.00
Museum Contract Labor: Curator of Collections (BA#1; 3.4.2013)0.00 0.00 35,617.39 (35,617.39)
Museum Contract Labor: Asst. Curator of Education (BA#1; 3.4.2013)0.00 0.00 32,080.83 (32,080.83)
Senior Center Assistant (0.5 FTE to 1.0 FTE)0.00 0.00 24,390.00 (24,390.00)
partially offset by reducing temporary help (BA#2; 6.17.2013).0.00 0.00 (11,000.00)11,000.00
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DI.A Page 55 of 80
Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474
Public Works
Continuation of previously approved requests
Emerg Mgmt Office Asst (0.6 FTE to 1.0 FTE; 30% GF; BA#1; 3.04.2013)0.00 0.00 6,711.90 (6,711.90)
Planning Department
Building Permit revenue increase due to local development activity.0.00 345,000.00 0.00 345,000.00
Plan Check revenue increase due to local development activity.0.00 121,000.00 0.00 121,000.00
Continuation of previously approved requests
Economic Development Planner (1.0 FTE; BA#1; 3.04.2013)0.00 0.00 118,550.00 (118,550.00)
Merchant transaction fees associated with increased 0.00 0.00 35,000.00 (35,000.00)
building permit activity.
Community Diversity Asst (0.75 FTE to 1.0 FTE; BA#2; 6.17.2013)0.00 0.00 16,724.00 (16,724.00)
Street Department
Continuation of previously approved requests
ER&R Office Assistant (10% GF; BA#2; 6.17.2013)0.00 0.00 7,754.00 (7,754.00)
Non-Departmental
Fully fund fire pension liability (transfer to F611)0.00 0.00 231,000.00 (231,000.00)
BA#6 Total 871,796.25 3,391,396.00 2,678,907.54 1,584,284.71
2014 Revised Budget 9,182,806.25 53,944,498.00 57,177,237.54 5,950,066.71Memo: Unrestricted GF Ending fund balance 4,939,778.96Memo: Restricted GF Ending fund balance for salaries/benefits 1,010,287.75Total Resources / Expenditures 63,127,304.25 63,127,304.258.0% General Fund Reserve Requirement 4,574,179.00
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DI.A Page 56 of 80
Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474
Arterial Street Fund (#102)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 856,364.00 3,849,658.00 3,892,270.00 813,752.00BA#6 (Proposed Ordinance #6474)
Adjust beginning fund balance 92,300.00 0.00 0.00 92,300.00
Project Carryforwards and Adjustments
C222A0 - S. 277th (AWN to Green River Br); (funding: Federal grant)2,700.00 700,260.00 702,960.00 0.00
CP1119 - AWS Corridor (funding: MIT contribution $230K and traffic 0.00 230,000.00 430,000.00 (200,000.00)
impact fees $200K)0.00 200,000.00 0.00 200,000.00
TIP #21 - Main St. Signal Upgrades 0.00 0.00 265,000.00 (265,000.00)
CP1218 - AWS Corridor Safety (funding: traffic impact fees)0.00 250,000.00 250,000.00 0.00
CP1114 - AWS & 12th St. SE (funding: traffic impact fees)0.00 250,000.00 250,000.00 0.00
CP1118 - AWS Pedestrian Dogwood to Fir; (funding: MIT contribution)0.00 238,800.00 238,800.00 0.00
TIP #68 - 37th St. SE & A St. SE Traffic Signal (funding: State Grant)0.00 121,400.00 176,400.00 (55,000.00)
TIP #30 - Citywide Pedestrian Crossing Program 0.00 0.00 150,000.00 (150,000.00)
TIP #23 - A St. SE Non-Motorized Access (funding: Federal grant)0.00 89,029.00 89,029.00 0.00
TIP #27 - A St. SE Safety Improvement Study 0.00 0.00 50,000.00 (50,000.00)
TIP #54 - Kersey Way SE Corridor Study (funding: traffic mitigation fees)0.00 50,000.00 50,000.00 0.00
CP0911 - F St. SE (4th St. SE to AWS); (funding: Traffic impact fees)0.00 50,000.00 50,000.00 0.00
TIP #40 - 124th Ave. SE Corridor Ph. 1 (funding: Traffic impact fees $175,000;0.00 175,000.00 50,000.00 125,000.00
federal grant reduced $125,000)0.00 (125,000.00)0.00 (125,000.00)
TIP #38 - 37th & B St. NW Railroad Crossing Safety Improv.0.00 0.00 26,900.00 (26,900.00)
TIP #33 - BNSF 3rd Rail Expansion Roadway Improv.0.00 0.00 25,000.00 (25,000.00)
TIP #47 - Environmental Park Roadway Improv. Study 10,000.00 0.00 10,000.00 0.00
TIP #48 - Downtown to Les Gove Non-Motorized Imp. Study 10,000.00 0.00 10,000.00 0.00
TIP #49 - S. 316th St. Bicycle & Pedestrian Improv. Study 0.00 0.00 5,000.00 (5,000.00)
TIP #56 - Lea Hill Safe Routes to School Improv. (CP1120)0.00 0.00 5,000.00 (5,000.00)
TIP #67 - Citywide Traffic Signal Safety Improv. (CP1222)0.00 0.00 5,000.00 (5,000.00)
CP0912 - Citywide Guardrail Improv.5,000.00 0.00 5,000.00 0.00
CP1021 - 104th Ave. SE & Green River Rd Study 5,000.00 0.00 5,000.00 0.00
CP1104 - 8th Street NE/104th Ave. SE Intersection Improv.5,000.00 0.00 5,000.00 0.00
TIP #41 - 124th Ave. SE Corridor Ph.2 (deleted; combine with TIP #40)0.00 (50,000.00)(50,000.00)0.00
CP1024 - AWN & M St. SE Intersection (funding: Federal grant)0.00 (134,043.00)(134,043.00)0.00
CP1023 - Auburn Ave. NE & 3rd St. NE Pedestrian Improv (State grant 0.00 (110,000.00)(150,000.00)40,000.00
request denied; project scope reduced)
BA#6 Total 130,000.00 1,935,446.00 2,520,046.00 (454,600.00)
2014 Revised Budget 986,364.00 5,785,104.00 6,412,316.00 359,152.00Total Resources / Expenditures 6,771,468.00 6,771,468.00
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DI.A Page 57 of 80
Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474
Local Street Fund (#103)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 270,670.00 1,447,650.00 1,444,300.00 274,020.00BA#6 (Proposed Ordinance #6474)
Sales Tax from Construction (increased from $1.294M to $1.560M) 0.00 265,700.00 0.00 265,700.00
Project Carryforwards and Adjustments
CPXXXX - Local Street Improvement Program (2014-19 TIP; 6.17.2013)228,100.00 0.00 400,000.00 (171,900.00)
BA#6 Total 228,100.00 265,700.00 400,000.00 93,800.00
2014 Revised Budget 498,770.00 1,713,350.00 1,844,300.00 367,820.00Total Resources / Expenditures 2,212,120.00 2,212,120.00
Arterial Street Preservation Fund (#105)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 1,584,937.00 2,042,723.00 2,000,000.00 1,627,660.00BA#6 (Proposed Ordinance #6474)
Project Carryforwards and Adjustments
CPXXXX - Arterial Street Preservation Program (2014-19 TIP; 6.17.2013)0.00 0.00 500,000.00 (500,000.00)
CPXXXX - Arterial Bridge Deck Rehab (2014-19 TIP; 6.17.2013)0.00 0.00 250,000.00 (250,000.00)
CP1225 - W. Valley Hwy System Preservation 5,000.00 0.00 5,000.00 0.00
CPXXXX - Crack Seal Program (reduced project scope)0.00 0.00 (100,000.00)100,000.00
BA#6 Total 5,000.00 0.00 655,000.00 (650,000.00)
2014 Revised Budget 1,589,937.00 2,042,723.00 2,655,000.00 977,660.00Total Resources / Expenditures 3,632,660.00 3,632,660.00
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DI.A Page 58 of 80
Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474
Drug Forfeiture Fund (#117)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 917,468.00 281,300.00 280,915.00 917,853.00BA#6 (Proposed Ordinance #6474)0.00
Increase budget for air cards on video cameras (previously approved BA#2; 6.17.2013)0.00 0.00 1,440.00 (1,440.00)
BA#6 Total 0.00 0.00 1,440.00 (1,440.00)
2014 Revised Budget 917,468.00 281,300.00 282,355.00 916,413.00Total Resources / Expenditures 1,198,768.00 1,198,768.00
Cumulative Reserve Fund (#122)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 5,700,796.00 3,000.00 1,434,624.00 4,269,172.00BA#6 (Proposed Ordinance #6474)0.00
Golf Course debt service administrative fees
Transfer to Golf Course debt service fund F417 0.00 0.00 1,000.00 (1,000.00)
BA#6 Total 0.00 0.00 1,000.00 (1,000.00)
2014 Revised Budget 5,700,796.00 3,000.00 1,435,624.00 4,268,172.00Total Resources / Expenditures 5,703,796.00 5,703,796.00
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DI.A Page 59 of 80
Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474
Mitigation Fees Fund (#124)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 2,456,217.00 955,185.00 426,050.00 2,985,352.00BA#6 (Proposed Ordinance #6474)0.00
Transfer Traffic Mitigation Fees to F102
CP1218 - AWS Corridor Safety Improv.0.00 0.00 250,000.00 (250,000.00)
CP1114 - AWS & 12th St. SE Intersection Improv.0.00 0.00 250,000.00 (250,000.00)
CP1119 - AWS Corridor Improv. (Fir to Hemlock)0.00 0.00 200,000.00 (200,000.00)
TIP #40 - 124th Ave. SE Corridor Improv. Phase 1 (& 2)0.00 0.00 175,000.00 (175,000.00)
CP0911 - F St. SE (4th St. SE to AWS)0.00 0.00 50,000.00 (50,000.00)
TIP #54 - Kersey Way SE Corridor Study 0.00 0.00 50,000.00 (50,000.00)
CP1023 - Auburn Ave. NE & 3rd St. NE Pedestrian Imp.0.00 0.00 50,000.00 (50,000.00)
TIP #41 - 124th Ave. SE Corridor Improv. Phase 2 (deleted; combine with TIP #40)0.00 0.00 (50,000.00)50,000.00
Transfer Park Impact Fees to F321
CPXXXX - Misc. Park Improvements 0.00 0.00 100,000.00 (100,000.00)
Transfer Out To F328
CP1315 - City Wetland Mitigation Projects 0.00 0.00 15,790.00 (15,790.00)
Downtown Property Sales
Traffic Impact Fee revenue from F328 for Teutsch Development 0.00 1,045,300.00 0.00 1,045,300.00
BA#6 Total 0.00 1,045,300.00 1,090,790.00 (45,490.00)
2014 Revised Budget 2,456,217.00 2,000,485.00 1,516,840.00 2,939,862.00Total Resources / Expenditures 4,456,702.00 4,456,702.00
2010 Annex A&B Bond Debt Fund (#230)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 158.00 1,696,520.00 1,696,520.00 158.00BA#6 (Proposed Ordinance #6474)0.00
Continuation of sequestration impacts (BA#2; 6.17.2013)
Increase Transfer In from F328 - REET1 0.00 17,675.00 0.00 17,675.00
Increase Transfer In from Facility fund F505 0.00 17,675.00 0.00 17,675.00
Reduced federal Build America Bond subsidy 0.00 (35,350.00)0.00 (35,350.00)
BA#6 Total 0.00 0.00 0.00 0.00
2014 Revised Budget 158.00 1,696,520.00 1,696,520.00 158.00Total Resources / Expenditures 1,696,678.00 1,696,678.00
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Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474
2010 C&D Local Revitalization Debt Fund (#231)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 200.00 598,320.00 598,220.00 300.00BA#6 (Proposed Ordinance #6474)0.00
Continuation of sequestration impacts (BA#2; 6.17.2013)
Increase Transfer In from F328 - REET2 0.00 11,408.00 0.00 11,408.00
Reduced Federal Build America Bond subsidy 0.00 (11,408.00)0.00 (11,408.00)
BA#6 Total 0.00 0.00 0.00 0.00
2014 Revised Budget 200.00 598,320.00 598,220.00 300.00Total Resources / Expenditures 598,520.00 598,520.00
Municipal Park Construction Fund (#321)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 325,267.00 18,171,700.00 18,436,000.00 60,967.00BA#6 (Proposed Ordinance #6474)
Project Carryforwards and Adjustments
CP1016 - Fenster Levee Setback (funding: King Co $90,636,0.00 524,231.00 684,500.00 (160,269.00)
federal grant $383,962; State grant $39,633; Stormwater
utility $10,000)
CPXXXX - Issac Evans Park 25,000.00 0.00 25,000.00 0.00
CPXXXX - Parks Acquisition & Development 20,000.00 0.00 20,000.00 0.00
CPXXXX - Dykstra Park (moved to 2015)0.00 0.00 (65,000.00)65,000.00
CPXXXX - Auburndale Park II (moved to 2015)0.00 0.00 (25,000.00)25,000.00
CPXXXX - Misc. Park Improvements (Funding: Park impact fees)0.00 100,000.00 0.00 100,000.00
CP0925 - Auburn Community Center - Reduce budget from 0.00 (9,160,000.00)(9,160,000.00)0.00
$17.66M to $8.5M. Funding Source includes $3.0M State appropriation
and $5.5M from future sources to be determined.
BA#6 Total 45,000.00 (8,535,769.00)(8,520,500.00)29,731.00
2014 Revised Budget 370,267.00 9,635,931.00 9,915,500.00 90,698.00Total Resources / Expenditures 10,006,198.00 10,006,198.00
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Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474
Capital Improvements Fund (#328)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 4,586,304.00 1,524,819.00 1,097,300.00 5,013,823.00BA#6 (Proposed Ordinance #6474)
Continuation of sequestration impacts (BA#2; 6.17.2013)
Transfer out to F230 for BAB subsidy 0.00 0.00 17,675.00 (17,675.00)
Transfer out to F231 for BAB subsidy 0.00 0.00 11,408.00 (11,408.00)
Project Carryforwards and Adjustments
CP1303 - City Hall Remodel Phase 2 & 3 438,000.00 0.00 438,000.00 0.00
CPXXXX - City Sidewalk Improvements (Funding: State grant)0.00 100,000.00 125,000.00 (25,000.00)
CP0716 - City Hall HVAC System Upgrade 99,319.00 0.00 99,319.00 0.00
CP1315 - Wetland Mitigation Proj. (Funding: Wetland mitigation fees)0.00 15,790.00 15,790.00 0.00
CP1226 - 8th St. NE & C St. NW Intersection Improv.5,000.00 0.00 5,000.00 0.00
CP1318 - Downtown Public Art (Peoples Choice Award)8,000.00 0.00 8,000.00 0.00
Downtown Property Sales
Payment of Traffic Impact Fees to F124 for Teutsch development 0.00 0.00 1,045,300.00 (1,045,300.00)
BA#6 Total 550,319.00 115,790.00 1,765,492.00 (1,099,383.00)
2014 Revised Budget 5,136,623.00 1,640,609.00 2,862,792.00 3,914,440.00Total Resources / Expenditures 6,777,232.00 6,777,232.00
Golf Course Debt Service Fund (#417)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 0.00 393,144.00 393,144.00 0.00BA#6 (Proposed Ordinance #6474)
Golf Debt Service Admin Fees (Bank of New York),0.00 1,000.00 1,000.00 0.00
funded by transfer in from Cumulative Reserve
BA#6 Total 0.00 1,000.00 1,000.00 0.00
2014 Revised Budget 0.00 394,144.00 394,144.00 0.00Total Resources / Expenditures 394,144.00 394,144.00
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Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474
Water Fund (#430)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 6,618,981.00 13,562,749.00 16,516,114.00 3,665,616.00BA#6 (Proposed Ordinance #6474)
Fund Operations
New FTE - 1.0 Records Clerk (2% Water Funded)0.00 0.00 1,685.18 (1,685.18)
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 33,296.79 (33,296.79)
ER&R Office Assistant (22% water; BA#2; 6.17.2013)0.00 0.00 17,060.00 (17,060.00)
Emergency Management Office Asst (0.6 FTE to 1.0 FTE - 0.00 0.00 8,949.20 (8,949.20)
40% water funded; BA#1; 3.04.2013)
Sequestration impacts (BA#2; 6.17.2013)0.00 (14,705.00)5,892.00 (20,597.00)
Project Carryforwards and Adjustments
CP0915 - Well 1 Improv. (Funding: PWTF loan)1,311,914.00 1,077,945.00 2,389,859.00 0.00
CP1219 - Valley AC Main Replacement 1,165,000.00 0.00 1,165,000.00 0.00
CP0765 - Lakeland Hills Reservoir Improv.725,500.00 0.00 725,500.00 0.00
CP1308 - BNSF Utility Crossing 680,000.00 0.00 680,000.00 0.00
CPXXXX - West Hill Springs Improvements 0.00 0.00 150,000.00 (150,000.00)
C512A0 - Well 4 Power & Chlorination 0.00 0.00 137,300.00 (137,300.00)
C524A0 - SCADA System Improv.100,000.00 0.00 100,000.00 0.00
BA#6 Total 3,982,414.00 1,063,240.00 5,414,542.17 (368,888.17)
2014 Revised Budget 10,601,395.00 14,625,989.00 21,930,656.17 3,296,727.83Total Resources / Expenditures 25,227,384.00 25,227,384.00
Sewer Fund (#431)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 7,576,717.00 21,558,701.00 21,863,847.00 7,271,571.00BA#6 (Proposed Ordinance #6474)
Fund Operations
New FTE - 1.0 Records Clerk (2% Sewer Funded)0.00 0.00 1,685.18 (1,685.18)
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 25,251.57 (25,251.57)
ER&R Office Assistant (22% sewer; BA#2; 6.17.2013)0.00 0.00 17,060.00 (17,060.00)
Sequestration impacts (BA#2; 6.17.2013)0.00 (6,575.00)5,892.00 (12,467.00)
Emergency Management Office Asst (0.6 FTE to 1.0 FTE -0.00 0.00 3,355.95 (3,355.95)
15% sewer funded; BA#1; 3.04.2013)
Move KC Metro Revenues & Expenditures to F433 (BA#1; 3.04.2013)0.00 (14,000,000.00)(14,000,000.00)0.00
BA#6 Total 0.00 (14,006,575.00)(13,946,755.30)(59,819.70)
2014 Revised Budget 7,576,717.00 7,552,126.00 7,917,091.70 7,211,751.30Total Resources / Expenditures 15,128,843.00 15,128,843.00
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Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474
Storm Drainage Fund (#432)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 6,299,114.00 9,295,843.00 8,530,856.00 7,064,101.00BA#6 (Proposed Ordinance #6474)
Fund Operations
New FTE - 1.0 Records Clerk (2% Storm Funded)0.00 0.00 1,685.18 (1,685.18)
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 31,148.44 (31,148.44)
ER&R Office Assistant (22% sewer; BA#2; 6.17.2013)0.00 0.00 17,060.00 (17,060.00)
Sequestration impacts (BA#2; 6.17.2013)0.00 (5,501.00)5,892.00 (11,393.00)
Emergency Management Office Asst (0.6 FTE to 1.0 FTE - 0.00 0.00 3,355.95 (3,355.95)
15% storm; BA#1; 3.04.2013)
Transfer Out Median Maintenance costs to the General Fund (BA#2; 6.17.2013)0.00 0.00 74,000.00 (74,000.00)
0.00Project Carryforwards and Adjustments
CP1122 - 30th St. NE Area Flooding Phase 1 1,939,588.00 0.00 1,939,588.00 0.00
CP1202 - AWS Flooding Phase 2 1,338,000.00 0.00 1,338,000.00 0.00
CPXXXX - East Ridge Manor Storm Drainage Improv.535,000.00 0.00 535,000.00 0.00
CP1302 - BNSF Utility Crossing 420,000.00 0.00 420,000.00 0.00
CPXXXX - Vactor Decant Facility 0.00 0.00 270,000.00 (270,000.00)
CP0746 - Mill Creek 250,000.00 0.00 250,000.00 0.00
Transfer Out To F321
CP1016 - Fenster Levee Setback 0.00 0.00 10,000.00 (10,000.00)
BA#6 Total 4,482,588.00 (5,501.00)4,895,729.57 (418,642.57)
2014 Revised Budget 10,781,702.00 9,290,342.00 13,426,585.57 6,645,458.43Total Resources / Expenditures 20,072,044.00 20,072,044.00
Sewer Metro Fund (#433)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 0.00 0.00 0.00 0.00BA#6 (Proposed Ordinance #6474)
Fund operations
Continuation of previously approved requests
Move KC Metro Revenues & Expenditures from F431 (BA#1; 3.04.2013)0.00 14,000,000.00 14,000,000.00 0.00
BA#6 Total 0.00 14,000,000.00 14,000,000.00 0.00
2014 Revised Budget 0.00 14,000,000.00 14,000,000.00 0.00Total Resources / Expenditures 14,000,000.00 14,000,000.00
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DI.A Page 64 of 80
Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474
Solid Waste Fund (#434)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 596,362.00 12,062,904.00 12,497,894.00 161,372.00BA#6 (Proposed Ordinance #6474)
Fund operations
New FTE - 1.0 Records Clerk (0.5% Solid Waste Funded)0.00 0.00 421.29 (421.29)
Continuation of previously approved requests
Adjust budgeted revenues and expenses for King County 0.00 1,087,595.00 35,278.00 1,052,317.00
tipping fee increase and Council approved Solid Waste rates per
Ordinance #6438; 11.19.2012.
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 7,134.34 (7,134.34)
BA#6 Total 0.00 1,087,595.00 42,833.63 1,044,761.37
2014 Revised Budget 596,362.00 13,150,499.00 12,540,727.63 1,206,133.37Total Resources / Expenditures 13,746,861.00 13,746,861.00
Airport Fund (#435)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 544,152.00 808,380.00 867,903.00 484,629.00BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 466.58 (466.58)
Project Carryforwards and Adjustments
CPXXXX - Asphalt Rehab & Seal Coat (Funding: Federal grant $238,500 0.00 251,750.00 265,000.00 (13,250.00)
& State Grant $13,250)
CPXXXX - General Repair & Maint. (Funding: Federal grant)103,000.00 37,000.00 140,000.00 0.00
CPXXXX - Wildlife Hazard Assessment (Funding: Federal 0.00 38,000.00 40,000.00 (2,000.00)
grant $36,000 & State Grant $2,000)
CP1221 - Airport Master Plan (reduce for portion completed in 2013)0.00 (100,000.00)(111,500.00)11,500.00
BA#6 Total 103,000.00 226,750.00 333,966.58 (4,216.58)
2014 Revised Budget 647,152.00 1,035,130.00 1,201,869.58 480,412.42Total Resources / Expenditures 1,682,282.00 1,682,282.00
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DI.A Page 65 of 80
Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474
Cemetery Fund (#436)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 58,852.00 1,049,010.00 1,024,384.00 83,478.00BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 2,964.29 (2,964.29)
Reduce budget for Office Assistant position 0.00 0.00 (78,004.00)78,004.00
eliminated in December 2012.
Project Carryforwards and Adjustments
CPXXXX - Columbarium Niche Caps (project deleted; funded by Cemetery 0.00 0.00 (10,000.00)10,000.00
operations)
Adjust budgeted revenues to reflect rate increases approved 0.00 127,200.00 0.00 127,200.00
by Res.4886; 1.22.2013
BA#6 Total 0.00 127,200.00 (85,039.71)212,239.71
2014 Revised Budget 58,852.00 1,176,210.00 939,344.29 295,717.71Total Resources / Expenditures 1,235,062.00 1,235,062.00
Golf Course Fund (#437)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 91,134.00 1,521,430.00 1,537,577.00 74,987.00BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 2,838.18 (2,838.18)
BA#6 Total 0.00 0.00 2,838.18 (2,838.18)
2014 Revised Budget 91,134.00 1,521,430.00 1,540,415.18 72,148.82Total Resources / Expenditures 1,612,564.00 1,612,564.00
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DI.A Page 66 of 80
Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474
Facilities Fund (#505)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 972,003.00 3,432,500.00 3,447,704.00 956,799.00BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Transfer out to F230 for sequestration (BA#2; 6.17.2013)0.00 17,675.00 17,675.00 0.00
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 6,307.20 (6,307.20)
Stratford Lot parking and Sound Transit Garage security (BA#1; 3.04.2013)0.00 0.00 22,000.00 (22,000.00)
BA#6 Total 0.00 17,675.00 45,982.20 (28,307.20)
2014 Revised Budget 972,003.00 3,450,175.00 3,493,686.20 928,491.80Total Resources / Expenditures 4,422,178.00 4,422,178.00
Innovation and Technology Fund (#518)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 1,921,570.00 4,990,126.00 5,137,179.00 1,774,517.00BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 31,650.24 (31,650.24)
Funding for new Standby Pay Policy for on-call employees 0.00 0.00 15,990.00 (15,990.00)
New FTE - 1.0 Office Assistant 0.00 0.00 79,600.00 (79,600.00)
Personal Computer for new FTE - Records Clerk 0.00 2,500.00 2,500.00 0.00
BA#6 Total 0.00 2,500.00 129,740.24 (127,240.24)
2014 Revised Budget 1,921,570.00 4,992,626.00 5,266,919.24 1,647,276.76Total Resources / Expenditures 6,914,196.00 6,914,196.00
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DI.A Page 67 of 80
Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474
Equipment Rental Fund (#550)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 3,235,090.00 2,992,750.00 4,095,913.00 2,131,927.00BA#6 (Proposed Ordinance #6474)
Fund Operations
New FTE - 1.0 Mechanic - Salary and Benefit 0.00 0.00 84,033.71 (84,033.71)
expenses offset by reducing existing budget.0.00 0.00 (84,033.71)84,033.71
Equipment for New Mechanic FTE - One Time Costs 0.00 0.00 5,000.00 (5,000.00)
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 5,100.74 (5,100.74)
ER&R Office Assistant (24% ER&R; BA#2; 6.17.2013)0.00 0.00 18,610.00 (18,610.00)
BA#6 Total 0.00 0.00 28,710.74 (28,710.74)
2014 Revised Budget 3,235,090.00 2,992,750.00 4,124,623.74 2,103,216.26Total Resources / Expenditures 6,227,840.00 6,227,840.00
Fire Pension Fund (#611)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 2,482,786.00 73,000.00 180,860.00 2,374,926.00BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)0.00 0.00 202.06 (202.06)
Transfer In from General Fund to fully fund pension liability 0.00 231,000.00 0.00 231,000.00
BA#6 Total 0.00 231,000.00 202.06 230,797.94
2014 Revised Budget 2,482,786.00 304,000.00 181,062.06 2,605,723.94Total Resources / Expenditures 2,786,786.00 2,786,786.00
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DI.A Page 68 of 80
Schedule A Summary of 2014 Budget Adjustments by Fund Budget Amendment #6 Ordinance 6474
Cemetery Endowment Fund (#701)Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 1,547,220.00 139,351.00 1,595,220.00 91,351.00BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Endowment Care Fee reduced from 15% to 10% by Ord.6447; 1.7.2013 0.00 (16,000.00)0.00 (16,000.00)
BA#6 Total 0.00 (16,000.00)0.00 (16,000.00)
2014 Revised Budget 1,547,220.00 107,351.00 1,595,220.00 59,351.00Total Resources / Expenditures 1,654,571.00 1,654,571.00
Grand Total - All Funds Beg. Fund Balance 2014 Revenues 2014 Expenditures Ending Fund Balance2014 Adopted Budget 59,000,241.00 153,945,014.00 164,654,843.00 48,290,412.00BA#6 (Proposed Ordinance #6474)10,398,217.25 946,747.00 11,455,925.90 (110,961.65)
2014 Revised Budget 69,398,458.25 154,891,761.00 176,110,768.90 48,179,450.35Total Resources / Expenditures 224,290,219.25 224,290,219.25
October 11, 2013
Prepared by City of Auburn Financial Planning Department
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DI.A Page 69 of 80
Schedule B2014 Appropriations by Fund
2014 Adopted BA#6 Total 2014 Revised Fund Budget (Ord 6474) Amendments Budget
General Fund (#001)58,864,112.00 4,263,192.25 4,263,192.25 63,127,304.25
Arterial Street Fund (#102)4,706,022.00 2,065,446.00 2,065,446.00 6,771,468.00
Local Street Fund (#103)1,718,320.00 493,800.00 493,800.00 2,212,120.00
Hotel Motel Fund (#104)165,431.00 - - 165,431.00
Arterial Street Preservation Fund (#105)3,627,660.00 5,000.00 5,000.00 3,632,660.00
Drug Forfeiture Fund (#117)1,198,768.00 - - 1,198,768.00
Housing and Community Development Grant Fund (#119)495,647.00 - - 495,647.00
Recreation Trails Fund (#120)36,691.00 - - 36,691.00
Business Improvement Area Fund (#121)76,720.00 - - 76,720.00
Cumulative Reserve Fund (#122)5,703,796.00 - - 5,703,796.00
Mitigation Fees Fund (#124)3,411,402.00 1,045,300.00 1,045,300.00 4,456,702.00
1998 Library Fund (#229)330,354.00 - - 330,354.00
2010 Annex A&B Bond Debt Fund (#230)1,696,678.00 - - 1,696,678.00
2010 C&D Local Revitalization Debt Fund (#231)598,520.00 - - 598,520.00
LID Guarantee Fund (#249)34,688.00 - - 34,688.00
LID #250 (#250)56,762.00 - - 56,762.00
LID #350 (#275)7,246.00 - - 7,246.00
Municipal Park Construction Fund (#321)18,496,967.00 (8,490,769.00) (8,490,769.00) 10,006,198.00
Capital Improvements Fund (#328)6,111,123.00 666,109.00 666,109.00 6,777,232.00
Golf Course Debt Service Fund (#417)393,144.00 1,000.00 1,000.00 394,144.00
Water Fund (#430)20,181,730.00 5,045,654.00 5,045,654.00 25,227,384.00
Sewer Fund (#431)29,135,418.00 (14,006,575.00) (14,006,575.00) 15,128,843.00
Storm Drainage Fund (#432)15,594,957.00 4,477,087.00 4,477,087.00 20,072,044.00
Sewer Metro Fund (#433)- 14,000,000.00 14,000,000.00 14,000,000.00
Solid Waste Fund (#434)12,659,266.00 1,087,595.00 1,087,595.00 13,746,861.00
Airport Fund (#435)1,352,532.00 329,750.00 329,750.00 1,682,282.00
Cemetery Fund (#436)1,107,862.00 127,200.00 127,200.00 1,235,062.00
Golf Course Fund (#437)1,612,564.00 - - 1,612,564.00
Insurance Fund (#501)1,784,479.00 - - 1,784,479.00
Facilities Fund (#505)4,404,503.00 17,675.00 17,675.00 4,422,178.00
Innovation and Technology Fund (#518)6,911,696.00 2,500.00 2,500.00 6,914,196.00
Equipment Rental Fund (#550)6,227,840.00 - - 6,227,840.00
Fire Pension Fund (#611)2,555,786.00 231,000.00 231,000.00 2,786,786.00
Cemetery Endowment Fund (#701)1,686,571.00 (16,000.00) (16,000.00) 1,670,571.00
Total 212,945,255.00 11,344,964.25 11,344,964.25 224,290,219.25
October 11, 2013
Prepared by City of Auburn Financial Planning Department page 16DI.A Page 70 of 80
AGENDA BILL APPROVAL FORM
Agenda Subject:
Online Project Management Software Options
Date:
October 14, 2013
Department:
Public Works
Attachments:
Memo
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See memo. There will also be a PowerPoint Presentation at the meeting.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Backus Staff:Sweeting
Meeting Date:October 28, 2013 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 71 of 80
Page 1 of 2
Memorandum
Engineering Division
To: Planning and Community Development Committee
Peter B. Lewis, Mayor
From: Ingrid Gaub, Assistant City Engineer
Via: Dennis Dowdy, Public Works Director
CC: Dennis Selle, Assistant Public Works Director
Shelley Coleman, Finance Director
Ron Tiedeman, Innovation & Technology Director
Bill Thomas, Construction Project Manager
Date: October 22, 2013
Re: On-line Project Management Software
The City has a continuing need to maximize the effectiveness and efficiency of available resources
involved in the implementation of maintenance and improvement projects for the City. Between now
and 2018 the City has identified over $260M of project work to be completed. Public Works,
Innovation & Technology, Finance, and Project Construction Services have been actively evaluating
various software options/vendors to determine the feasibility of acquiring a comprehensive Project
Management Software as an important tool to improve the efficiency of capital project implementation
throughout the City. Staff presented the Project Management Software to the Public Works
Committee on October 21st and the Public Works Committee supports the inclusion of the
Project Management Software in the Mid-Biennial Budget adjustment.
The purpose of Project Management Software is to provide a comprehensive system that provides
for an efficient platform to; 1) manage project budgets, 2) provide project controls, reporting, and
documentation, and 3) support planning and programming of projects to allow the City to maximize
the use of available funding for the public’s greatest benefit.
1) Project Budget Management
Project Management Software would greatly enhance the management of project budgets by
allowing the efficient integration of project specific cost, schedule and funding information with the
expenditure tracking tools provided by the City’s current Financial Accounting Software. The City’s
Financial Accounting Software effectively tracks project expenditures against funding account
budgets but does not allow for management of a project's complete life cycle costs, cash flow needs,
individual funding source management, or tracking of known costs that are anticipated but not yet
paid for or encumbered. These budget management functions are currently performed by compiling
information extracted from the Financial Accounting Software with numerous independent Excel
spreadsheets, Word documents, and other information tools. Compiling this data is labor intensive as
it requires manual data entry, complex macros, and multiple cross checks to avoid errors. This
process is cumbersome and must be performed frequently and manually to accurately track projects
to insure project costs are staying within budget.
Project Management Software significantly improves this process by integrating cost information
extracted from the City’s Financial Accounting Software with project schedules, expenditure
forecasts, life-cycle costs, and other project specific information. The need for numerous Excel
DI.B Page 72 of 80
Page 2 of 2
spreadsheets, Word documents, and other data sources would be significantly reduced as the
information would be developed and stored within the Project Management Software. This
comprehensive approach allows Project Management Software to track line item costs against a
variety of revenue sources over the life of the project which may span multiple years and be over
several budget years. It allows Project Managers to quickly and accurately estimate and track future
expenditures, provide accurate forecasts, and assess future budget impacts.
2) Project Controls, Reporting, and Documentation
The approval and tracking processes for various activities involved in a project (design, permitting,
property acquisition, grant conformance, and construction) are currently managed with processes
requiring the manual routing of hardcopy forms, tracking using Excel spreadsheets and W ord
documents, and manual data entry between different information sources. At any one time, the City
may have 50 or more active projects in various stages of implementation which are tracked,
managed, and documented utilizing these manual processes.
Project Management Software would allow project information to be combined in one location,
provide for the development of electronic approvals for project controls, and afford documents to be
stored electronically in a shared cloud format. Project Management Software would allow staff to
utilize one program for the management of key elements of a project, eliminating the use, and
reliance on, hundreds of spreadsheets and documents. With information stored in a one-stop format,
Project Management Software would provide for efficient development of effective reports and
analyses of the City’s projects. Reports could be easily created and customized to provide the
varying types of information and levels of detail needed for project managers, planners, and others.
With these reports, Project Management Software would allow for more efficient and effective
monitoring and reporting of project controls.
3) Planning
Project Management Software would support capital facilities planning efforts with the ability to
quickly and accurately analyze various funding scenarios and project schedules. The Capital
Facilities Plan is currently prepared and tracked using Excel spreadsheets that are difficult and time
consuming to compile, reconcile, and update. Furthermore, using the Excel spreadsheets makes
analyzing different funding scenarios and project schedules burdensome and time consuming.
Project Management Software stores individual project information and schedules and ties them to
the overall capital facilities plan, eliminating the need to rely on several disconnected Excel
spreadsheets. With built in functions that facilitate running differing programming approaches to
optimize the City’s funding resources, Project Management Software would allow staff to more
efficiently develop and maintain the Capital Facilities Plan.
Overall Benefits and Next Steps
A Project Management Software would allow the staff (Public Works, Finance, and Construction
Services) to work more efficiently and spend more time performing crucial project manager duties in
a more cost effective and efficient manor while increasing project through-put for the City. It is
anticipated that the implementation of an effective Project Management Software can reduce staff
time completing administration, inspection and project management activities by approximately 6,500
hours per year freeing up staff time that can be spent working on additional projects and focusing
more on public and stakeholder collaboration.
At the upcoming Committee meeting, staff will discuss this topic along with the staff preferred Project
Management Software package and the associated costs in preparation for a Mid-Biennial Budget
adjustment. Staff will be making a similar presentation to the Finance Committee.
DI.B Page 73 of 80
AGENDA BILL APPROVAL FORM
Agenda Subject:
Agreement for Services – Comprehensive Plan Update
Date:
October 22, 2013
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The City of Auburn is embarking on its major update to the Comprehensive Plan as
required under RCW 36.70A.130 (Growth Management Act). Auburn is required to have
its update complete by June 30, 2015. In previous discussions with the Planning and
Community Development Committee (PCDC), the Committee is supportive of the
approach to overhaul the comprehensive plan and beginning with an updated vision for
the City. To assist staff with this effort, a consultant is proposed to be brought on
board. The City issued a Request for Qualifications in August 2013 with a submittal
deadline of September 3, 2013. We received six submittals that were reviewed by a
committee of multiple City departments. We interviewed two firms and the committee
selected MIG, Inc.
Attached to this memo is the draft scope of work for the visioning portion of the
Comprehensive Plan Update. The scope of work has been structured to have MIG
support staff create the tools needed for outreach with staff and electeds as the face of
the outreach, support the City’s social media outlets with information on the visioning
work, provide materials for website updates, and compile all the information gathered
through the various outreach efforts to create an updated vision. The budget for this
project has been allocated in the Planning and Development Department’s 2013-2014
budget under professional services.
At the October 28, 2013 meeting, staff will review the scope of work and budget with the
Committee. If the Committee is ready to move the agreement forward, staff would
request that this item be moved to action.
Reviewed by Council Committees:
Other: Planning
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 74 of 80
Councilmember:Backus Staff:Chamberlain
Meeting Date:October 28, 2013 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 75 of 80
AGENDA BILL APPROVAL FORM
Agenda Subject:
PCDC Status Matrix
Date:
October 21, 2013
Department:
Planning and Development
Attachments:
PCDC Status Matrix
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Backus Staff:Welch
Meeting Date:October 28, 2013 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 76 of 80
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