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Home My WebLink About11-04-2013 FINANCE COMMITTEE AGENDA PACKET Finance Committee November 4, 2013 - 5:30 PM Annex Conference Room 1 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Minutes of the October 21, 2013 Meeting* B. Claims Vouchers* (Coleman) Claims voucher numbers 425854 through 426052 in the amount of $1,035,138.61 and dated the 4th day of November, 2013. C. Payroll Vouchers (Coleman) Payroll check numbers 534194 through 534224 in the amount of $310,288.11 and electronic deposit transmissions in the amount of $1,332,499.47 for a grand total of $1,642,787.58 for the period covering October 17, 2013 to October 30, 2013. III.DISCUSSION ITEMS A. Ordinance No. 6475* (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, establishing the levy for regular property taxes by the City of Auburn for collection in 2014 for general city operational purposes in the amount of $15,792,046.00 B. Airport Management Contract* (Coleman) C. Resolution No. 5000* (Hursh) A Resolution of the City Council of the City of Auburn, Washington, adopting the 2014 Community Development Block Grant Action Plan for the Consolidated Plan for years 2011 to 2014 D. Resolution No. 5003* (Welch) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a grant agreement between the City of Auburn and the State Department of Ecology E. Online Project Management Software Options* (Dowdy) IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review Page 1 of 125 at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 125 AGENDA BILL APPROVAL FORM Agenda Subject: Minutes of the October 21, 2013 Meeting Date: October 31, 2013 Department: Finance Attachments: Minutes Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember:Staff: Meeting Date:November 4, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 125 Finance Committee October 21, 2013 - 5:30 PM Annex Conference Room 1 MINUTES I. CALL TO ORDER Chair John Partridge called the meeting to order at 5:30 p.m. in Annex Conference Room 1 located on the second floor of the City Hall Annex at One East Main Street in Auburn. A. Roll Call Chair John Partridge, Vice Char Largo Wales, and Member John Holman were present. Staff members present included: Finance Director Shelley Coleman, Innovation and Technology Director Ron Tiedeman, Public Works Director Dennis Dowdy, City Attorney Daniel B. Heid, Sewer Utility Engineer Robert Elwell, and City Clerk Danielle Daskam. Also present was Michelle Binetti. B. Announcements There was no announcement. C. Agenda Modifications There was no change to the agenda. II. CONSENT AGENDA A. October 7, 2013 Regular Meeting Minutes Vice Chair Wales moved and Member Holman seconded to approve the minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0 B. Claims Vouchers (Coleman) Claims voucher numbers 425614 through 425853 in the amount of $7,403,386.03 and dated October 21, 2013. Committee members reviewed claims and payroll vouchers. Committee members briefly discussed claims voucher number 425642 to the Auburn Symphony Orchestra. Vice Chair Wales questioned the attendance history for the past few years for the Auburn Symphony Page 1 of 6 CA.A Page 4 of 125 Orchestra. Finance Director Coleman stated that she would ask Parks, Arts and Recreation Director Faber to provide the information to the Committee members prior to the next Finance Committee meeting. Chair Partridge confirmed that the last two to three years of statistics would be beneficial. Member Holman questioned whether the Auburn Symphony Orchestra contract elements are being met and the expectations of the contract are fulfilled. Committee members also discussed claims vouchers 425633, 425795, 425635, 425798, and 425763. Public Works Director Dowdy provided a brief update on the reconstruction of H Street NE. Vice Chair Wales requested a review of the Auburn Area Chamber of Commerce contract for economic development and tourism services. Finance Director Coleman stated the contract with the Chamber includes the Tourism Coordinator salary and economic and tourism promotion services. Chair Partridge concurred with Vice Chair Wales and the Committee review the Chamber contract. Finance Director agreed to bring the contract to the next Finance Committee meeting for discussion. Storm Utility Engineer Elwell addressed a question from Committee members regarding voucher number 425763 to Murray, Smith & Associates. Engineer Elwell explained that the firm was engaged to perform a water facilities evaluation study to inventory the age, construction materials, and condition of water facilities and perform field inspections for approximately half of the facilities. The voucher is for work performed. Vice Chair Wales moved and Member Holman seconded to approve and forward the claims and payroll vouchers to Council for consideration. MOTION CARRIED UNANIMOUSLY. 3-0 C. Payroll Vouchers (Coleman) Payroll check numbers 534156 through 534193 in the amount of $915,812.51 and electronic deposit transmissions in the amount of $1,276,753.01 for a grand total of $2,192,565.52 for the period covering October 3, 2013 to October 16, 2013. See claims vouchers above for approval of payroll vouchers. III. RESOLUTIONS A. Resolution No. 4995 (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their Page 2 of 6 CA.A Page 5 of 125 disposal Director Dowdy presented Resolution No. 4995 which authorizes the surplus of equipment, electronics, and a vehicle of no further use to the City. Member Holman moved and Vice Chair Wales seconded to approve and forward Resolution No. 4995 to the full City Council for consideration. MOTION CARRIED UNANIMOUSLY. 3-0 IV. DISCUSSION ITEMS A. August 2013 Financial Report (Coleman) Finance Director Coleman presented the August 2013 Financial Report. Director Coleman noted General Fund revenues exceeded budget by $1.5 million and exceeded collections for the same period last year by $792,000.00. The General Fund expenditures are below the budget estimates. During the month of August, 377 pet licenses were sold (compared to 526 in 2012) resulting in $11,660.00 in revenue. Year-to-date, 3,434 licenses have been sold (compared to 4,061 in 2012) bringing in a total of $102,515.00. Finance Director Coleman noted the real estate excise tax will exceed budget estimates for this year. There was brief discussion regarding the status of the Redflex contract. Finance Director Coleman stated the contract will be discussed by the Municipal Services Committee on October 28th at which time it is expected the Committee will make a decision regarding whether to issue a Request for Proposals for red light enforcement. The Golf Course ended the period with an operating loss of $85,200.00 compared to an operating loss of $158,500.00 for the same period last year. Member Holman reported the City of Renton golf course receives revenue from the utility fund as the Renton Golf Course is the City's well site. Member Holman questioned whether the Auburn Golf Course should be receiving revenue from the storm drainage utility since the golf course becomes a drainage field during the rainy season. Finance Director Coleman advised that staff is investigating this question. The Cemetery ended August with a net operating income of Page 3 of 6 CA.A Page 6 of 125 $53,900.00 compared to an operating loss of $124,600.00 for the previous year. B. Ordinance No. 6474 (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as amended by Ordinance No. 6456 Ordinance No. 6462, Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6481, and authorizing amendment to the City of Auburn 2013-2014 Budget as set forth in Schedule “A” and Schedule “B” Finance Director Coleman presented Budget Amendment No. 6, which incorporates all the budget amendments approved in 2013 and carried forward to next year's budget. The budget amendment also includes project expenses that were previously approved in 2013 but will require carry forward to 2014 to enable project completion, revenue adjustments to increase property taxes, sales taxes, and building permit and plan check fees. The budget amendment includes three new staffing positions: Records Clerk for the Legal Department, an Administrative Assistant for the Innovation and Technology Department, and a Mechanic for the Public Works Department. There was brief discussion regarding the purpose and need for the new staff positions. Member Holman stated that he would like statistics on the number of full-time employee hours spent or costs associated with responding to public disclosure requests. He would like the statistics in preparation for the state legislature's future consideration of the Public Records Act. The budget amendment also reflects the downtown property sales, an adjustment to the Fire Pension Fund to fully fund its pension liability for retired firefighters, funding for the KidStock community festival, and Innovation and Technology stand-by pay. Finance Director Coleman reported the Ordinance will come back to the Committee for review in November. The Ordinance will be presented to other committees for review. C. Resolution No. 4997 (Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of grant funds in the amount of One Hundred Eight Thousand Eight Hundred Sixty-nine dollars ($108,869.00), and authorizing the Mayor to execute an interlocal agreement between the Department of Ecology and the City of Auburn to accept said funds for implementation of the 2013-2015 Coordinated Prevention Grant Program Finance Director Coleman presented Resolution No. 4997, which will Page 4 of 6 CA.A Page 7 of 125 accept a Department of Ecology grant in the amount of $108,869.00 to promote waste reduction and recycling. The 25 percent matching share will come from a King County Waste Reduction and Recycling Grant. Staff will use the grant funds to promote waste reduction and recycling to residents. Special emphasis will be placed on reaching non-English speaking residents and mobile home parks. Staff will continue the School Recycling and Waste Prevention Campaign directed at Auburn School District students. D. Resolution No. 4996 (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Payback Agreement between the City of Auburn and SFGVI Properties LLC for Developer's Sanitary Sewer Extension Public Works Director Dowdy and Sanitary Sewer Engineer Elwell presented Resolution No. 4996, which authorizes a Developer's Payback Agreement with SFGVI Properties. Engineer Elwell reviewed the sewer payback area on a map titled Stipp's Meadow Sewer Payback Area. Engineer Elwell explained that when a developer constructs a significant piece of infrastructure to serve their development, the City requires design and capacity to serve other unserved property owners in accordance with the Comprehensive Plan. In the development of Stipp's Meadow and Mountainview Estates, the developer constructed the sewer line to and through their property, which was designed and constructed with sufficient capacity to provide benefit to additional properties not currently served with sanitary sewer. The Payback Agreement allows the developer to recoup some of the costs for extending the sewer line from those properties not currently served with sanitary sewer service. E. Resolution No. 4998 (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract between the City of Auburn and the City of Algona for decant facilities usage and street sweeping services Public Works Director Dowdy presented Resolution No. 4998. The Resolution authorizes an agreement with the City of Algona to allow Algona to utilize the City of Auburn's decant facility. The agreement also provides the City of Auburn will supply street sweeping services for the City of Algona. Director Dowdy stated the agreement continues an existing service and provides an update to the agreement to reflect current cost of service. Director Dowdy reported the Public Works Committee amended the agreement slightly during their meeting earlier today, and Councilmember Wagner will present the amendment on the floor of the City Council meeting later this evening. Page 5 of 6 CA.A Page 8 of 125 V. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:56 p.m. APPROVED this _______ day of ___________________, 2013. ______________________________ ____________________________ John Partridge, Chair Danielle Daskam, City Clerk Page 6 of 6 CA.A Page 9 of 125 AGENDA BILL APPROVAL FORM Agenda Subject: Claims Vouchers Date: October 31, 2013 Department: Finance Attachments: Vouchers Budget Impact: $0 Administrative Recommendation: City Council approve the claims vouchers as part of the Consent Agenda. Background Summary: Claims voucher numbers 425854 through 426052 in the amount of $1,035,138.61 and dated the 4th day of November, 2013. Reviewed by Council Committees: Finance Councilmember:Partridge Staff:Coleman Meeting Date:November 4, 2013 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 10 of 125 10/30/2013 Voucher List City of Auburn 1 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425854 10/23/2013 391800 WA STATE DEPT LABOR & IND 3RDQTR2013-L&I 3RD QTR 2013 PARKS VOLUNTEERS - ARTS 001.33.573.201.24 1.59 3RD QTR 2013 PARKS VOLUNTEERS - GOLF 437.00.576.680.24 75.12 3RD QTR 2013 PARKS VOLUNTEERS - 001.33.576.100.24 9.55 3RD QTR 2013 PARKS VOLUNTEERS - MUSEUM 001.33.575.300.24 69.55 3RD QTR 2013 PARKS VOLUNTEERS - 001.33.574.220.24 220.89 3RD QTR 2013 PARKS VOLUNTEERS - SENIOR 001.33.574.210.24 400.41 3RD QTR 2013 PARKS VOLUNTEERS - FARMERS 001.33.573.901.24 46.95 3RD QTR 2013 PLANNING VOLUNTEERS 001.17.562.100.24 34.69 3RD QTR 2013 POLICE VOLUNTEERS 001.21.521.100.24 82.60 3RD QTR 2013 COMMUNITY SERVICE WORK 001.13.516.100.24 66.44 3RD QTR 2013 LEGAL VOLUNTEERS 001.15.515.100.24 5.64 Total : 1,013.43 425855 10/23/2013 391840 WA STATE DEPT OF LICENSING 3RDQTR2013 Dyed Diesel Fuel User 3rd Quarter Tax 550.00.548.100.49 395.50 Total : 395.50 425856 10/25/2013 391980 WA STATE DEPT OF REVENUE 3RDQTR2013 3RD QTR 2013 LEASEHOLD EXCISE TAX 651.237.120 26,197.24 Total : 26,197.24 1Page:CA.B Page 11 of 125 10/30/2013 Voucher List City of Auburn 2 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425857 10/29/2013 391980 WA STATE DEPT OF REVENUE 2013PAYMENT 2013 UNCLAIMED PROPERTY REPORTING 651.237.122 3,898.61 Total : 3,898.61 425858 11/4/2013 022844 4LEAF INC.J1824A BUILDING INSPECTION FEES FOR AUBURN 001.17.524.200.41 2,000.00 Total : 2,000.00 425859 11/4/2013 019099 ACTIVE CONSTRUCTION INC REFUND HYDRANT DEPOSIT, PERMIT HYD13-0015 430.399.501 1,449.00 Total : 1,449.00 425860 11/4/2013 151860 ACTIVE NETWORK, INC 4100058523 CLASS - Maintenance & Support Renewal - 518.00.518.880.48 18,461.75 Discount 518.00.518.880.48 -2,769.25 Sales Tax 518.00.518.880.48 1,490.82 Total : 17,183.32 425861 11/4/2013 111620 ADVANCED SAFETY & FIRE SERVICE 132706 FIRE EXTINGUISHER SERVICE & 550.00.548.100.48 1,898.40 Sales Tax 550.00.548.100.48 180.35 132712 FIRE EXTINGUISHER SERVICE & 431.00.535.800.48 231.15 Sales Tax 431.00.535.800.48 21.96 132713 FIRE EXTINGUISHER SERVICE & 2Page:CA.B Page 12 of 125 10/30/2013 Voucher List City of Auburn 3 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425861 11/4/2013 (Continued)111620 ADVANCED SAFETY & FIRE SERVICE 430.00.534.800.48 815.40 Sales Tax 430.00.534.800.48 77.46 Total : 3,224.72 425862 11/4/2013 005768 AIRPORT MANAGEMENT GROUP, LLC 5950 2013 MGMT SERVICES AT AIRPORT~ 435.00.546.100.41 35,903.73 Total : 35,903.73 425863 11/4/2013 022864 ALLWARDT, JOHN 064920 UTILITY REFUND - 12951 SE 301ST ST 430.233.100 243.10 Total : 243.10 425864 11/4/2013 007195 AMEC ENVIRONMENT AND K09581807 A ST & A PL - PROFESSIONAL SERVICES 001.17.558.100.41 19,296.32 K09ADV4915 A ST & A PL -PROFESSIONAL SERVICES 001.17.558.100.41 5,686.68 Total : 24,983.00 425865 11/4/2013 018183 ANDERSON, RONALD W.090513INV POLICE BACKGROUND INVESTIGATION - 001.13.516.710.41 650.00 093013INV POLICE BACKGROUND INVESTIGATION - LOREN 001.13.516.710.41 650.00 Total : 1,300.00 425866 11/4/2013 022014 AT PRODUCTIONS SHOWCALL/INV Lighting Services at Auburn Ave. Theater 001.33.575.280.45 547.50 Lighting Services at Auburn Ave. Theater 001.33.575.280.41 340.00 3Page:CA.B Page 13 of 125 10/30/2013 Voucher List City of Auburn 4 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 887.50 425866 11/4/2013 022014 022014 AT PRODUCTIONS 425867 11/4/2013 115550 AUBURN RIVERSIDE HIGH SCHOOL SOCCER/CLINIC SEPTEMBER 8TH SOCCER CLINIC AND 001.33.574.240.41 700.00 Total : 700.00 425868 11/4/2013 115550 AUBURN MOUNTAINVIEW HS SOCCER/CLINIC SEPTEMBER 8 SOCCER CLINIC AND SEPTEMBER 001.33.574.240.41 700.00 Total : 700.00 425869 11/4/2013 115730 AUBURN TRAVEL FUND 3220 PER DIEM - R LOZIER, SR CTR AMERICAN 001.33.574.210.43 392.00 3223 PER DIEM - D RUTH, WSAMA CONF IN WALLA 001.15.515.100.43 59.80 3224 PER DIEM - H BOESCHE, WSAMA CONF IN 001.15.515.100.43 59.80 3225 PER DIEM - S KRANTZ, WSAMA CONF IN 001.15.515.100.43 59.80 3229 PER DIEM - C POWELL, WSPCA FALL SEMINAR 001.21.521.200.43 196.00 Total : 767.40 425870 11/4/2013 116100 AWC REG/PIERSON REGISTRATION FEE FOR AWC WORKSHOP "BEST 001.21.521.100.49 25.00 Total : 25.00 425871 11/4/2013 022855 BENSON, ESTATE OF WANDA 026864 UTILITY REFUND - 11240 SE 320TH PL 430.233.100 36.85 4Page:CA.B Page 14 of 125 10/30/2013 Voucher List City of Auburn 5 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 36.85 425871 11/4/2013 022855 022855 BENSON, ESTATE OF WANDA 425872 11/4/2013 022853 BERGE, DAVID & KARI 022105 UTILITY REFUND - 9 H ST SE 430.233.100 425.65 Total : 425.65 425873 11/4/2013 021848 B-FORCE PROTECTION SECURITY 0198 OCTOBER/PARKS SECURITY 001.33.576.100.41 1,750.00 Total : 1,750.00 425874 11/4/2013 020033 BLUE LINE TRAINING LLC 1009 REGISTRATION FEE (F. NIX) FOR 'WHY 001.21.521.210.49 149.00 1012 REGISTRATION FEE/SMITH FOR 'WHY TEENS 001.21.521.230.49 149.00 1013 REGISTRATION/CHRIS BURGER FEE FOR CRIME 001.21.521.200.49 99.00 Total : 397.00 425875 11/4/2013 021981 BLUE LINE WATER INC 9897 MONTHLY MAINTENANCE OF THE WATER SYSTEM 001.33.576.100.41 230.45 Total : 230.45 425876 11/4/2013 022825 BLUMENTHAL & L CLIFFORD, DEBBIE 074331 UTILITY REFUND - 6201 HAZEL AVE SE #E 434.233.100 16.65 Total : 16.65 425877 11/4/2013 122490 BLUMENTHAL UNIFORM CO, INC 22409 V. MARTINEZ: PATROL VEST~ 001.21.521.200.22 870.53 22435 5Page:CA.B Page 15 of 125 10/30/2013 Voucher List City of Auburn 6 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425877 11/4/2013 (Continued)122490 BLUMENTHAL UNIFORM CO, INC D. MORSE: PATROL VEST~ 001.21.521.200.22 870.53 22464 B. FLYNN: PATROL VEST~ 001.21.521.200.22 870.53 23636-01 EVIDENCE UNIFORMS: (BERGEON): SS POLO 001.21.521.300.22 582.28 25255 D. MORSE: NAMETAG; SEW EMBLEM ON GARMENT 001.21.521.200.22 10.35 25256 V. MARTINEZ: NAMETAG; SEW EMBLEM ON 001.21.521.200.22 27.81 25686 ALTERATIONS ON UNIFORMS FOR S. FEERO & 001.21.521.200.22 10.95 25923 V. MARTINEZ: ALTERATIONS ON UNIFORM 001.21.521.200.22 200.33 25938 B. FLYNN: L.S. SHIRT (2); S.S. SHIRT 001.21.521.200.22 328.83 27358 J. BLAKE: BOOTS~ 001.21.521.210.22 229.90 27634 S. BOURDAGE: 5.11 INVESTIGATIONS JACKET 001.21.521.210.22 294.00 27819 P. DOUGLAS: TRAFFIC BOOTS~ 001.21.521.200.22 289.08 28120 T. CHRISTIAN: PATROL BOOTS~ 001.21.521.200.22 191.61 6Page:CA.B Page 16 of 125 10/30/2013 Voucher List City of Auburn 7 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425877 11/4/2013 (Continued)122490 BLUMENTHAL UNIFORM CO, INC 29010 COLGLAZIER: 5.11 PANTS FOR SWAT (2), 001.21.521.100.22 153.28 30520 GERARD: ACADEMY UNIFORM~ 001.21.521.200.22 135.59 Total : 5,065.60 425878 11/4/2013 286220 BNSF RAILWAY COMPANY 90083846 BNSF Track Work M St Underpass Project 102.00.594.420.65 34,103.71 90083926 BNSF Inspection M St Underpass Project 102.00.594.420.65 10,271.97 Total : 44,375.68 425879 11/4/2013 015037 BOESCHE, HARRY 101113REIMB MILEAGE TO WSAMA CONF IN WALLA WALLA 001.15.515.100.43 308.49 Total : 308.49 425880 11/4/2013 151530 BONNEVILLE INTERNATIONAL FEE/1109 RADIO TALENT FEE - RON UPSHAW TO EMCEE 001.33.573.901.44 500.00 Total : 500.00 425881 11/4/2013 011519 BRADLEY & GUZZETTA, LLC 20392 Cable Administration for October 2013 518.00.518.880.41 1,250.00 Total : 1,250.00 425882 11/4/2013 022852 BROWN, JUDY 018289 UTILITY REFUND - 5609 HIGHLAND DR SE 430.233.100 27.60 Total : 27.60 7Page:CA.B Page 17 of 125 10/30/2013 Voucher List City of Auburn 8 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425883 11/4/2013 015076 BUILDERS EXCHANGE OF WA, INC.1038955 Publish D Street Utility Proj Online~ 432.00.590.100.65 82.70 Total : 82.70 425884 11/4/2013 006536 CAR WASH ENTERPRISES ACCT#12 CAR WASH SERVICES ON AN AS REQUIRED 505.00.524.500.48 5.00 CAR WASH SERVICES ON AN AS REQUIRED 001.21.521.200.48 310.00 Total : 315.00 425885 11/4/2013 013685 CAROLLO ENGINEERS, INC 0130991 Water Utility Modeling Support, AG-C-363 430.00.534.100.41 6,299.25 0130992 Academy Hills Booster Pump Station 430.00.590.100.65 4,438.93 0130993 Academy Booster Pump Station 430.00.590.100.65 3,567.77 Total : 14,305.95 425886 11/4/2013 131540 CASH & CARRY 140123 GROCERIES FOR THE SENIOR CENTER 001.33.574.210.31 61.37 Total : 61.37 425887 11/4/2013 020245 CCH, A WOLTERS KLUWER BUSINESS 2100196855 Payroll Managers Letter for the period 001.14.514.230.49 443.47 Total : 443.47 425888 11/4/2013 370450 CENTURYLINK 110413PHONES PHONE USAGE OCTOBER 2013 518.00.518.880.42 189.00 8Page:CA.B Page 18 of 125 10/30/2013 Voucher List City of Auburn 9 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425888 11/4/2013 (Continued)370450 CENTURYLINK PHONE USAGE OCTOBER 2013 505.00.524.500.42 45.71 PHONE USAGE OCTOBER 2013 431.00.535.800.42 1,104.93 PHONE USAGE OCTOBER 2013 436.00.536.100.42 4.04 PHONE USAGE OCTOBER 2013 434.00.537.100.42 4.04 PHONE USAGE OCTOBER 2013 430.00.534.100.42 8.05 PHONE USAGE OCTOBER 2013 550.00.548.100.42 4.04 PHONE USAGE OCTOBER 2013 430.00.534.800.42 1,245.04 PHONE USAGE OCTOBER 2013 432.00.535.900.42 406.55 PHONE USAGE OCTOBER 2013 437.00.576.680.42 327.32 Total : 3,338.72 425889 11/4/2013 132310 CH2M HILL 3864961 AWS DOGWOOD-FIR IMPRVS-DESIGN~ 102.00.594.420.65 6,216.43 3864968 AWS FIR-HEMLOCK IMPRVS-DESGN~ 102.00.594.420.65 18,920.79 Total : 25,137.22 425890 11/4/2013 003136 CINDERELLA PROPERTIES 069339 UTILITY REFUND - 3420 C ST NE #304 434.233.100 34.80 Total : 34.80 425891 11/4/2013 022851 CINKOVICH, DOROTHY 014799 UTILITY REFUND - 1012 17TH ST SE 9Page:CA.B Page 19 of 125 10/30/2013 Voucher List City of Auburn 10 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425891 11/4/2013 (Continued)022851 CINKOVICH, DOROTHY 430.233.100 153.35 Total : 153.35 425892 11/4/2013 132940 CINTAS CORPORATION #461 461337842 UNIFORM LAUNDRY SERVICE ON AN AS 550.00.548.100.49 130.98 461340945 UNIFORM LAUNDRY SERVICE ON AN AS 550.00.548.100.49 130.98 Total : 261.96 425893 11/4/2013 115760 CITY OF AUBURN 110413UTILITIES UTILITIES/WATER-SEWER-STORM SEPT/OCT 505.00.524.500.47 485.72 UTILITIES/WATER-SEWER-STORM SEPT/OCT 001.33.576.100.47 22,863.96 UTILITIES/WATER-SEWER-STORM SEPT/OCT 001.42.542.300.47 298.73 UTILITIES/WATER-SEWER-STORM SEPT/OCT 431.00.535.800.47 89.96 UTILITIES/WATER-SEWER-STORM SEPT/OCT 430.00.534.800.47 308.84 UTILITIES/WATER-SEWER-STORM SEPT/OCT 432.00.535.900.47 169.02 Total : 24,216.23 425894 11/4/2013 001627 CITY OF FEDERAL WAY PS-1378 PAYMENT ON BEHALF OF V-NET 652.00.521.211.51 2,523.00 PAYMENT ON BEHALF OF V-NET 652.00.521.214.51 354.24 Total : 2,877.24 425895 11/4/2013 271890 CITY OF RENTON AR2242 PAYMENT ON BEHALF OF V-NET 10Page:CA.B Page 20 of 125 10/30/2013 Voucher List City of Auburn 11 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425895 11/4/2013 (Continued)271890 CITY OF RENTON 652.00.521.211.51 2,523.00 Total : 2,523.00 425896 11/4/2013 012351 COCA COLA BOTTLING - NW DIV 4177250518 SOFT DRINKS FOR RESALE 437.00.576.680.34 392.69 SOFT DRINKS FOR RESALE 437.00.576.680.34 480.00 Total : 872.69 425897 11/4/2013 022859 COLORADO PARK 277 050436 UTILITY REFUND - 4402 D ST NW #101 434.233.100 630.17 Total : 630.17 425898 11/4/2013 007461 COMCAST 8498340162108312 PAYMENT ON BEHALF OF V-NET 652.00.521.212.42 239.73 8498340162108312 PAYMENT ON BEHALF OF V-NET 652.00.521.212.42 164.82 Total : 404.55 425899 11/4/2013 022736 CONSERVICE REO UTILITIES REFUND PAYMENT INTENDED FOR AUBURN GA 001.263.900 100.00 REFUND PAYMENT INTENDED FOR AUBURN, GA 001.263.900 100.00 Total : 200.00 425900 11/4/2013 011708 CONSOLIDATED PRESS PRINTING 9876 BRAVO Postcards 2nd Mailing ~ 518.00.518.780.42 900.37 Sales Tax 518.00.518.780.42 85.48 11Page:CA.B Page 21 of 125 10/30/2013 Voucher List City of Auburn 12 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 985.85 425900 11/4/2013 011708 011708 CONSOLIDATED PRESS PRINTING 425901 11/4/2013 014391 COPPER FALLS RESTAURANT 102613INV FOOD FOR GOLF TOURNAMENT ON 10/2613~ 651.237.142 54.71 102713INV FOOD FOR GOLF TOURNAMENT ON 10/27~ 651.237.142 1,716.18 Total : 1,770.89 425902 11/4/2013 005855 COX, STEPHANIE ALISON 101313INV PROPS FOR YOUNG FRANKENSTEIN PLAY 001.33.575.280.31 363.33 Total : 363.33 425903 11/4/2013 021702 CRAWFORD CODRINGTON LEGAL PLLC 004 PUBLIC DEFENSE SERVICES RENDERED - 001.13.516.100.41 600.00 Total : 600.00 425904 11/4/2013 022713 DATAPROSE LLC 747629 Utility Bill Printing September 2013 430.00.534.110.41 956.28 Utility Bill Printing September 2013 431.00.535.110.41 956.28 Utility Bill Printing September 2013 432.00.535.910.41 956.28 Utility Bill Printing September 2013 434.00.537.110.41 956.28 Postage for Utility Bill Mailing 430.00.534.110.42 1,986.87 Postage for Utility Bill Mailing 431.00.535.110.42 1,986.87 Postage for Utility Bill Mailing 432.00.535.910.42 1,986.87 Postage for Utility Bill Mailing 12Page:CA.B Page 22 of 125 10/30/2013 Voucher List City of Auburn 13 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425904 11/4/2013 (Continued)022713 DATAPROSE LLC 434.00.537.110.42 1,986.85 Total : 11,772.58 425905 11/4/2013 022865 DEWITT, ROBERT 065525 UTILITY REFUND - 31838 126TH AVE SE 430.233.100 57.99 Total : 57.99 425906 11/4/2013 022285 DON MARTIN & CO.201652 ITEMS FOR RESALE 437.00.576.680.34 124.19 Total : 124.19 425907 11/4/2013 142280 DON SMALL & SONS OIL DIST CO 285804 6413D-PETROLEUM PRODUCTS ON AN AS 550.00.548.680.32 26.86 Total : 26.86 425908 11/4/2013 004566 EDEN ADVANCED PEST TECHNOLOGIE 983590 2013 MOSQUITO LARVAL SITE MONITORING~ 432.00.535.100.41 6,734.25 991907 2013 MOSQUITO LARVAL SITE MONITORING~ 432.00.535.100.41 4,909.98 991909 2013 MOSQUITO LARVAL SITE MONITORING~ 432.00.535.100.41 6,734.25 Total : 18,378.48 425909 11/4/2013 000677 EFFICIENCY, INC 6841013 FTR Annual Maintenance - Renewal Date 518.00.518.880.48 939.00 Sales Tax 518.00.518.880.48 89.21 Total : 1,028.21 13Page:CA.B Page 23 of 125 10/30/2013 Voucher List City of Auburn 14 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425910 11/4/2013 394250 ELITE-THOMSON RUETERS 828223971 West Legal Subscriptions~ 001.15.515.100.49 1,102.50 Total : 1,102.50 425911 11/4/2013 151770 EQUIFAX INFORMATION SVS, INC 8126418 CREDIT CHECKS - CONNER; METZGER 001.13.516.100.49 29.07 Total : 29.07 425912 11/4/2013 007110 FEUERBORN, MICHAEL & AMY 053322 UTILITY REFUND - 13018 SE 305TH PL 430.233.100 18.14 Total : 18.14 425913 11/4/2013 016812 FINANCIAL CONSULTANTS 13632 Upfit for New truck 6515D, lighting, 550.00.590.100.64 2,300.00 Sales Tax 550.00.590.100.64 218.50 Total : 2,518.50 425914 11/4/2013 008661 FIRE PROTECTION INC.REFUND OVERPYMT ON PERMIT FIR13-0218 001.239.104 54.50 Total : 54.50 425915 11/4/2013 162400 FRONTIER CLEANERS AUGUST2013 AUGUST 2013 DRY CLEANING FOR PD 001.21.521.100.49 963.23 JULY2013 JULY 2013 DRY CLEANING FOR PD 001.21.521.100.49 786.39 SEPT2013 SEPTEMBER 2013 DRY CLEANING FOR PD 001.21.521.100.49 809.38 14Page:CA.B Page 24 of 125 10/30/2013 Voucher List City of Auburn 15 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 2,559.00 425915 11/4/2013 162400 162400 FRONTIER CLEANERS 425916 11/4/2013 022861 GARCIA, MICHAEL & TRACI 052792 UTILITY REFUND - 807 28TH ST SE 430.233.100 55.77 Total : 55.77 425917 11/4/2013 170620 GAUB, INGRID 101813REIMB PM SOFTWARE USER CONF - AIRFARE, 001.32.532.200.43 923.60 Total : 923.60 425918 11/4/2013 022863 GLINES, KYLE & LINDSEY 062018 UTILITY REFUND - 6742 ELIZABETH AVE SE 431.233.100 22.80 UTILITY REFUND - 6742 ELIZABETH AVE SE 433.233.100 39.79 Total : 62.59 425919 11/4/2013 017578 GOLDER ASSOCIATES INC.365462 WELL ONE IMPROVEMENTS-DESIGN~ 430.00.590.100.65 15,800.67 366436 FULMER WELLFIELD IMPROVEMENTS-DESIGN~ 430.00.590.100.65 14,137.73 FULLMER WELLFIELD IMPROVEMENTS-DESIGN~ 430.00.590.100.69 5,978.29 Total : 35,916.69 425920 11/4/2013 012454 GOODBYE GRAFFITI SEATTLE 18881 GRAFFITI EVER CLEAN PROGRAM AT SUNSET 001.33.576.100.41 883.67 Total : 883.67 425921 11/4/2013 171620 GOSNEY MOTOR PARTS, INC 593149 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.31 58.74 15Page:CA.B Page 25 of 125 10/30/2013 Voucher List City of Auburn 16 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425921 11/4/2013 (Continued)171620 GOSNEY MOTOR PARTS, INC 593155 6320B-MOTOR PARTS ON AN AS REQUIRED 550.00.548.680.35 45.35 593197 MOTOR PARTS ON AN AS REQUIRED BASIS 550.141.100 117.80 593198 6320B-MOTOR PARTS ON AN AS REQUIRED 550.00.548.680.35 -97.50 593199 6320B-MOTOR PARTS ON AN AS REQUIRED 550.00.548.680.35 -39.76 593345 6425C-MOTOR PARTS ON AN AS REQUIRED 550.00.548.680.35 -38.31 593349 6783R-MOTOR PARTS ON AN AS REQUIRED 550.00.548.680.35 25.40 593429 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.35 39.47 593622 6205B-MOTOR PARTS ON AN AS REQUIRED 550.00.548.680.35 15.82 593956 P021E-MOTOR PARTS ON AN AS REQUIRED 550.00.548.680.35 38.75 593957 MOTOR PARTS ON AN AS REQUIRED BASIS 550.141.100 50.90 593964 P021E-MOTOR PARTS ON AN AS REQUIRED 550.00.548.680.35 19.15 594028 MOTOR PARTS ON AN AS REQUIRED BASIS 16Page:CA.B Page 26 of 125 10/30/2013 Voucher List City of Auburn 17 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425921 11/4/2013 (Continued)171620 GOSNEY MOTOR PARTS, INC 550.141.100 128.07 594032 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.31 47.19 594320 6926A-MOTOR PARTS ON AN AS REQUIRED 550.00.548.680.35 26.05 594321 MOTOR PARTS ON AN AS REQUIRED BASIS 550.141.100 19.87 594368 MOTOR PARTS ON AN AS REQUIRED BASIS 550.141.100 18.24 594403 6781B-MOTOR PARTS ON AN AS REQUIRED 550.00.548.680.31 266.27 Total : 741.50 425922 11/4/2013 171960 GRANGER COMPANY 2013053 AWS COR IMPRVS FIR/HEMLOCK APPRAISAL RVW 102.00.594.420.65 200.00 Total : 200.00 425923 11/4/2013 006401 HDR ENGINEERING, INC.00111823-B Water Utility Meter & Billing System 430.00.590.100.69 744.65 Total : 744.65 425924 11/4/2013 181560 HENDERSON, ED 101413LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.522.210.25 32.87 Total : 32.87 425925 11/4/2013 181730 HERNDAY, SUSAN 399W GRAPHIC DESIGN FOR THE MUSEUM 17Page:CA.B Page 27 of 125 10/30/2013 Voucher List City of Auburn 18 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425925 11/4/2013 (Continued)181730 HERNDAY, SUSAN 001.33.575.300.41 300.00 GRAPHIC DESIGN SERVICES 001.33.575.300.41 450.00 Total : 750.00 425926 11/4/2013 022427 HILDNER, LISA M 092113INV PROPS FOR YOUNG FRANKENSTEIN PLAY 001.33.575.280.31 53.28 Total : 53.28 425927 11/4/2013 005843 HINSHAW'S MOTORCYCLE STORE 95963830 REPLACE BULB ON TRAFFIC MOTORCYCLE~ 001.21.521.200.41 9.84 95963836 REPLACE BULB ON TRAFFIC MOTORCYCLES~ 001.21.521.200.41 25.75 Total : 35.59 425928 11/4/2013 022850 HOLM, VIRGINIA 011407 UTILITY REFUND - 1301 67TH ST SE #3C 431.233.100 34.46 Total : 34.46 425929 11/4/2013 022858 HSBC BANK USA NA 049903 UTILITY REFUND - 31311 120TH LN SE 430.233.100 27.94 Total : 27.94 425930 11/4/2013 183150 HUMAN RESOURCE SERVICES NW 102413INV UNEMPLOYMENT COMPENSATION MANAGEMENT - 501.00.517.700.41 207.00 Total : 207.00 425931 11/4/2013 230000 ICON MATERIALS CORP 50-1886842 ASPHALT, CONCRETE AND RELATED MATERIALS 001.42.542.300.31 356.89 18Page:CA.B Page 28 of 125 10/30/2013 Voucher List City of Auburn 19 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425931 11/4/2013 (Continued)230000 ICON MATERIALS CORP 50-1887253 ASPHALT, CONCRETE AND RELATED MATERIALS 001.42.542.300.31 88.96 Total : 445.85 425932 11/4/2013 002701 INFORM PUGET SOUND 2437 ADVERTISING/POSTER DISTRIBUTION 001.33.575.300.44 90.40 ADVERTISING POSTER DISTRIBUTION 001.33.575.300.44 309.20 Total : 399.60 425933 11/4/2013 020644 JACOBS ENGINEERING GROUP INC W3X65000-06 2013 LOCAL ST PAVEMENT RECON-DESIGN~ 103.00.595.300.65 5,337.90 Total : 5,337.90 425934 11/4/2013 200600 JARGER, DAVID 101713LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.517.210.25 352.82 Total : 352.82 425935 11/4/2013 017188 JASON ENGINEERING & CONSULTING 13044-001 Materials Testing 2013 Local Pave 103.00.595.300.65 5,348.00 Materials Testing 2013 Local Pave 430.00.590.100.65 1,337.00 Total : 6,685.00 425936 11/4/2013 020848 JEWELED SCARAB DANCE COMPANY 39613 BELLYDANCE CLASSES:~ 001.33.574.240.41 175.00 39614 BELLYDANCE CLASSES:~ 001.33.574.240.41 245.00 19Page:CA.B Page 29 of 125 10/30/2013 Voucher List City of Auburn 20 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 420.00 425936 11/4/2013 020848 020848 JEWELED SCARAB DANCE COMPANY 425937 11/4/2013 022001 CHASE 020684 UTILITY REFUND - 221 CLAY ST NW 430.233.100 3,388.65 Total : 3,388.65 425938 11/4/2013 018264 JUST FOR LAUGHS 110813PERF COMEDY SHOW AT THE THEATER (1st 001.33.575.280.41 2,700.00 Total : 2,700.00 425939 11/4/2013 018264 JUST FOR LAUGHS 111513PERF COMEDY SHOW AT THE THEATER (2ND SHOW IN 001.33.575.280.41 2,700.00 Total : 2,700.00 425940 11/4/2013 210360 K C FINANCE 30140-30145 Citywide Storm Pond Cleaning Program~ 432.00.590.100.65 114,137.27 Total : 114,137.27 425941 11/4/2013 210360 K C FINANCE 2022386 King County transit now service 102.00.594.420.41 91,083.54 Total : 91,083.54 425942 11/4/2013 210360 K C FINANCE 2022439 3RD QTR 2013 LIQUOR PROFITS & EXCISE TAX 651.237.110 3,202.17 Total : 3,202.17 425943 11/4/2013 210360 K C ADMIN BLDG FILING FEE FILING FEES, LIENS 430.00.534.110.41 720.00 FILING FEES FILING FEES, LIENS 20Page:CA.B Page 30 of 125 10/30/2013 Voucher List City of Auburn 21 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425943 11/4/2013 (Continued)210360 K C ADMIN BLDG 430.00.534.110.41 432.00 Total : 1,152.00 425944 11/4/2013 210360 KING COUNTY RADIO 00435619 466AWG1224 - 736777: REPLACED CONTROL 001.21.521.200.48 57.68 Total : 57.68 425945 11/4/2013 018989 KC LANDSCAPING 21529 CP1315 CITY WETLAND MIT PROJECT INV 328.00.558.800.65 591.30 Total : 591.30 425946 11/4/2013 022877 KERSEY III DIV II LLC 072954 UTILITY REFUND - 2218 56TH ST SE 430.233.100 95.08 073217 UTILITY REFUND - 2302 57TH ST SE 430.233.100 26.72 REFUND OVERPYMT ON PERMIT BLD13-0364 001.369.810 20.00 Total : 141.80 425947 11/4/2013 013136 KIRWIN, ROCKY 093013REIMB SR TRIP - ROSYLN MUSEUM ADMISSION 001.33.574.210.49 110.00 Total : 110.00 425948 11/4/2013 015745 KRANTZ, STACY 101113REIMB MILEAGE TO WSAMA CONF IN WALLA WALLA 001.15.515.100.43 308.49 Total : 308.49 425949 11/4/2013 022826 KRAVCHISIN, LEONID 071176 UTILITY REFUND - 12 5TH ST NW #A 21Page:CA.B Page 31 of 125 10/30/2013 Voucher List City of Auburn 22 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425949 11/4/2013 (Continued)022826 KRAVCHISIN, LEONID 434.233.100 18.34 Total : 18.34 425950 11/4/2013 022857 KUEHN JR, RILEY 032028 UTILITY REFUND - 1407 11TH ST NE 430.233.100 244.24 Total : 244.24 425951 11/4/2013 220360 LAKEHAVEN UTILITY DISTRICT 1168702 WATER SERVICE - 32882 56 AVE S 505.00.524.500.47 4.00 3322501 WATER SERVICE - 5310 S 320 ST 431.00.535.800.47 22.60 3379801 WATER SERVICE - 1438 U CT NW 001.33.576.100.47 261.30 3565201 JUL/AUG WHLESALE WATER SERV~ 430.00.534.800.47 793.38 Total : 1,081.28 425952 11/4/2013 010586 LAKES ELECTRIC, INC.00012461 EMERGENCY REPAIR OF ELECTRICAL SYSTEMS 430.00.534.800.41 487.04 00012474 EMERGENCY REPAIR OF ELECTRICAL SYSTEMS 430.00.534.800.48 946.08 Total : 1,433.12 425953 11/4/2013 220480 LAKESIDE INDUSTRIES, INC 12037450MB ASPHALT & RELATED STREET PRODUCTS ON AN 001.42.542.300.31 642.46 12037521MB ASPHALT & RELATED STREET PRODUCTS ON AN 22Page:CA.B Page 32 of 125 10/30/2013 Voucher List City of Auburn 23 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425953 11/4/2013 (Continued)220480 LAKESIDE INDUSTRIES, INC 001.42.542.300.31 449.60 Total : 1,092.06 425954 11/4/2013 021404 LENNAR NORTHWEST INC.073562 UTILITY REFUND - 13008 SE 308TH PL 430.233.100 127.24 Total : 127.24 425955 11/4/2013 221710 LES SCHWAB TIRES 31600081037 TURF TRAC TIRE 437.00.576.600.31 110.45 Total : 110.45 425956 11/4/2013 221710 LES SCHWAB TIRES 39700095842 6403E-TIRES, BATTERIES, ALIGNMENTS AND 550.00.548.680.48 89.79 Total : 89.79 425957 11/4/2013 012034 LOZIER, RADINE 110413PC PETTY CASH FOR SENIOR CENTER 001.33.574.210.31 40.00 PETTY CASH FOR SENIOR CENTER 001.33.574.210.43 12.20 Total : 52.20 425958 11/4/2013 222790 LOZIER, RADINE 101413REIMB SR TRIP - HERITAGE OF AMERICA TOUR 001.33.574.210.43 134.00 Total : 134.00 425959 11/4/2013 022867 MARKIEWICZ, KATY 067503 UTILITY REFUND - 5810 S 318TH ST 432.233.100 42.31 Total : 42.31 425960 11/4/2013 022862 MCGEE, MARK & BECKY 061503 23Page:CA.B Page 33 of 125 10/30/2013 Voucher List City of Auburn 24 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425960 11/4/2013 (Continued)022862 MCGEE, MARK & BECKY UTILITY REFUND - 1157 57TH DR SE 430.233.100 529.79 Total : 529.79 425961 11/4/2013 021678 MCJUNKIN, LINDA JEANE 2013-10 PURCHASE OF RIPARIAN TOTEM/PEOPLES 328.00.594.192.65 500.00 Total : 500.00 425962 11/4/2013 231930 MCKINSTRY CO LLC 2327813 HVAC Repair & Maintenance. add 4 505.00.524.500.41 677.53 2327913 HVAC REPAIR & MAINTENANCE~ 505.00.524.500.41 1,546.14 2361213 HVAC REPAIR & MAINTENANCE~ 505.00.524.500.41 761.30 2362313 HVAC Repair & Maintenance. add 4 505.00.524.500.41 5,338.13 2362413 HVAC Repair & Maintenance. add 4 505.00.524.500.41 2,372.87 2418013 HVAC REPAIR & MAINTENANCE~ 505.00.524.500.41 646.87 2418113 HVAC REPAIR & MAINTENANCE~ 505.00.524.500.41 1,419.94 2418213 HVAC REPAIR & MAINTENANCE~ 505.00.524.500.41 477.69 2418313 HVAC REPAIR & MAINTENANCE~ 24Page:CA.B Page 34 of 125 10/30/2013 Voucher List City of Auburn 25 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425962 11/4/2013 (Continued)231930 MCKINSTRY CO LLC 505.00.524.500.41 1,258.43 Total : 14,498.90 425963 11/4/2013 017991 MEHL, JULIE 110413PC X BOX CORD FOR LATE NIGHT 001.33.574.240.31 12.03 WATER FOR BRANNAN PARK PLAYGROUND SITE 001.33.573.901.31 28.14 AUBURN YOUTH COUNCIL PIZZA, AYC MEETING 001.33.574.240.31 8.74 AYC PIZZA 001.33.574.240.31 11.46 PARKING FOR SPECIALIZED REC TRIP TO 001.33.574.240.49 20.00 ADMISSION TO HOLIDAY FOOD & CRAFT 001.33.574.240.49 44.00 Total : 124.37 425964 11/4/2013 018962 MENDOZA, TERRY 110413PC DISINFECTANT WIPES FOR DEPARTMENT 001.21.521.100.31 31.07 PARKING AT KC COURTHOUSE (POSTAWA) 001.21.521.210.49 15.86 PARKING AT KC PROSECUTOR'S OFFICE (A. 001.21.521.210.49 6.00 PARKING IN SEATTLE FOR MEETING (STOCKER) 001.21.521.100.49 23.00 GLUE FOR PD VEHICLE DEFOGGER (B. LEE) 001.21.521.100.31 11.99 PER DIEM FOR MEALS WHILE @ DRE 001.21.521.210.43 32.20 PER DIEM FOR MEALS WHILE @ DRE 001.21.521.200.43 32.20 PARKING AT KC COURTHOUSE (BLAKE) 001.21.521.210.49 18.00 25Page:CA.B Page 35 of 125 10/30/2013 Voucher List City of Auburn 26 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425964 11/4/2013 (Continued)018962 MENDOZA, TERRY PARKING AT TACOMA CONVENTION CENTER FOR 001.21.521.200.49 10.00 PARTIAL 'PER DIEM' FOR K9 CONFERENCE, 001.21.521.200.43 100.00 EXTENSION CORD FOR (UNDERCOVER) IP 001.21.521.210.31 43.79 Total : 324.11 425965 11/4/2013 022860 MONCZEWSKI, BERNARD 050944 UTILITY REFUND - 5820 37TH ST SE 430.233.100 208.13 Total : 208.13 425966 11/4/2013 012412 MORRIS, CHRIS 110413PC SNACKS FOR RESALE 437.00.576.680.34 195.04 Total : 195.04 425967 11/4/2013 016028 MORRIS, VINCENT J 38571 ADULT GOLF CLASSES:~ 001.33.574.240.41 180.00 38572 ADULT GOLF CLASSES:~ 001.33.574.240.41 156.00 38574 ADULT GOLF CLASSES:~ 001.33.574.240.41 120.00 38575 ADULT GOLF CLASSES:~ 001.33.574.240.41 120.00 38577 ADULT GOLF CLASSES:~ 001.33.574.240.41 192.00 Total : 768.00 26Page:CA.B Page 36 of 125 10/30/2013 Voucher List City of Auburn 27 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425968 11/4/2013 022870 OAKPOINTE BUILDERS-BRIDGES 073589 UTILITY REFUND - 29328 120TH AVE SE 431.233.100 71.32 Total : 71.32 425969 11/4/2013 122670 OFFICEMAX CONTRACT INC 718039 OFFICE SUPPLIES FOR CITY CLERKS - 001.15.514.300.31 7.77 Total : 7.77 425970 11/4/2013 021948 OTAK INC 000091300123 30TH ST NE AREA FLOODING-PHASE 1-DESIGN 432.00.590.100.69 22,111.95 Total : 22,111.95 425971 11/4/2013 020416 PAPA JOHN'S PIZZA S3015-13-0915 PIZZA FOR PARKS & REC PROGRAMS 001.33.573.901.31 147.79 S3015-13-0916 PIZZA FOR PARKS & REC PROGRAMS 001.33.574.240.31 35.04 Total : 182.83 425972 11/4/2013 261460 PARAMETRIX INC 20-20232 RIVER MOBILE ESTATES FEMA CERTS~ 001.17.524.200.41 3,497.75 Total : 3,497.75 425973 11/4/2013 262250 PEDEN, RUDY 101613LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.522.200.25 391.21 Total : 391.21 425974 11/4/2013 015534 PETERSON, LESLEE JO 40233 MASSAGE CLASSES AT THE SENIOR CENTER:~ 001.33.574.210.41 56.00 27Page:CA.B Page 37 of 125 10/30/2013 Voucher List City of Auburn 28 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 56.00 425974 11/4/2013 015534 015534 PETERSON, LESLEE JO 425975 11/4/2013 262910 PHILLIPS, ROBERT S 101613LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.517.210.25 22.36 101913LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.517.210.25 32.45 Total : 54.81 425976 11/4/2013 263070 PIERCE COUNTY AUDITOR FILING FEES 2013 FILING FEES, LIENS 430.00.534.110.41 216.00 FILING FEES 2013 FILING FEES, LIENS 430.00.534.110.41 72.00 Total : 288.00 425977 11/4/2013 017572 PIERCE TRANSIT 022757 Pierce Transit lakeland hills service. 102.00.594.420.41 27,971.40 Total : 27,971.40 425978 11/4/2013 013146 PING, INC 12001932 RESALE OF BAGS, CLUBS AND MISC ITEMS 437.00.576.680.34 92.51 Total : 92.51 425979 11/4/2013 022854 PINO, JOHN 025860 UTILITY REFUND - 11011 SE 320TH ST 432.233.100 24.58 Total : 24.58 425980 11/4/2013 263350 PITNEY BOWES INC 29260965 Pitney Bowes, Inc. Reserve Account, 518.00.518.780.42 10,000.00 28Page:CA.B Page 38 of 125 10/30/2013 Voucher List City of Auburn 29 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 10,000.00 425980 11/4/2013 263350 263350 PITNEY BOWES INC 425981 11/4/2013 263360 PITZL, WILLIAM 101213LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.517.210.25 31.99 Total : 31.99 425982 11/4/2013 022835 PREMIER FIELD DEVELOPMENT INC.30813 FIELD REPAIR AT GAME FARM PARK 001.33.576.100.48 2,877.66 Total : 2,877.66 425983 11/4/2013 022873 PRIPUSICH SR, JAMES M.110713PERF BRITISH SHOW AT THE THEATER 11/7/13 001.33.573.901.41 2,000.00 Total : 2,000.00 425984 11/4/2013 265220 PUGET SOUND ENERGY 110413ELE/GAS ELECTRICAL/GAS CHARGES FOR SEPTEMBER 505.00.524.500.47 26,259.04 ELECTRICAL/GAS CHARGES FOR SEPTEMBER 001.33.576.100.47 6,203.54 ELECTRICAL/GAS CHARGES FOR SEPTEMBER 001.42.542.300.47 45,590.13 ELECTRICAL/GAS CHARGES FOR SEPTEMBER 430.00.534.800.47 21,837.35 ELECTRICAL/GAS CHARGES FOR SEPTEMBER 431.00.535.800.47 10.84 ELECTRICAL/GAS CHARGES FOR SEPTEMBER 432.00.535.900.47 1,335.20 ELECTRICAL/GAS CHARGES FOR SEPTEMBER 102.00.594.420.65 33.32 Total : 101,269.42 425985 11/4/2013 022846 PURDIN, TYLER 101113REIMB MILEAGE TO VMWARE TRAINING IN KIRKLAND 29Page:CA.B Page 39 of 125 10/30/2013 Voucher List City of Auburn 30 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425985 11/4/2013 (Continued)022846 PURDIN, TYLER 518.00.518.880.43 117.52 Total : 117.52 425986 11/4/2013 017340 RESOURCE STEWARDS, LLC 1118 Residential Household Hazardous Waste 434.00.537.120.41 3,164.00 1119 AUBURN SCHOOLS RECYCLING PROGRAM~ 434.00.537.120.41 780.00 Total : 3,944.00 425987 11/4/2013 015140 REYNOLDS, KIRSTEN 101613REIMB HUMAN SERVICES MTG EXP 9/18-10/16 001.17.557.200.43 38.78 Total : 38.78 425988 11/4/2013 018875 RH2 ENGINEERING, INC 58977 Well 4 Emergency Improvements~ 430.00.590.100.69 5,817.41 Total : 5,817.41 425989 11/4/2013 022856 RICHARDSON, ALAN 027178 UTILITY REFUND- 11827 SE 321ST PL 430.233.100 398.87 Total : 398.87 425990 11/4/2013 015478 RICK'S TWO WAY TOWING, LLC 5178 CASE # 13-03505: TOW OF '05 DODGE 001.21.521.210.41 396.39 5186 CASE # 13-03505: TOW OF '05 DODGE 001.21.521.210.41 198.20 Total : 594.59 425991 11/4/2013 021012 RICOH AMERICAS CORPORATION 90928352 PAYMENT ON BEHALF OF V-NET 30Page:CA.B Page 40 of 125 10/30/2013 Voucher List City of Auburn 31 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425991 11/4/2013 (Continued)021012 RICOH AMERICAS CORPORATION 652.00.521.212.45 268.35 Total : 268.35 425992 11/4/2013 010347 RIGGS, ASHLEY 102313REIMB PER DIEM - CARTEGRAPH BD MTG IN DUBUQUE 518.00.518.880.43 144.00 Total : 144.00 425993 11/4/2013 000916 RIVERTON CONTRACTORS INC.RETAINAGE EM0902 - GREEN RIVER LEVEE FLOOD 432.223.400 87.22 Total : 87.22 425994 11/4/2013 019003 RUTH, DOUG 101113REIMB MILEAGE TO WSAMA CONF IN WALLA WALLA 001.15.515.100.43 308.49 Total : 308.49 425995 11/4/2013 004859 S J C MANAGEMENT GROUP 053598 UTILITY REFUND - 810 62ND ST SE 431.233.100 28.66 UTILITY REFUND - 810 62ND ST SE 433.233.100 32.23 Total : 60.89 425996 11/4/2013 280505 SAM'S CLUB DIRECT 000000 Sam's Club office chair mats 518.00.518.880.31 415.04 Sales Tax 518.00.518.880.31 35.69 000263 SUPPLIES FOR PROGRAMS 001.33.574.240.31 395.88 SUPPLIES FOR PROGRAMS 001.33.574.240.31 49.93 001737 31Page:CA.B Page 41 of 125 10/30/2013 Voucher List City of Auburn 32 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425996 11/4/2013 (Continued)280505 SAM'S CLUB DIRECT SUPPLIES, FOOD & CRAFTS FOR LATE NIGHT 001.33.574.240.31 395.87 001782 SUPPLIES, FOOD & CRAFTS FOR LATE NIGHT 001.33.574.240.31 303.36 004002 DESSERT & REFRESHMENT ITEMS FOR LADIES 001.33.573.901.31 117.59 005280 PANTRY ITEMS FOR THE SENIOR CENTER 001.33.574.210.31 336.12 005350 SUPPLIES FOR SR CTR 001.33.574.210.31 48.94 007162 PAPER PRODUCTS AND SUPPLIES FOR THE 001.33.574.210.31 212.72 008280 SUPPLIES, FOOD & CRAFTS FOR LATE NIGHT 001.33.574.240.31 344.47 009913 GROCERIES/PANTRY ITEMS FOR THE SENIOR 001.33.574.210.31 364.58 Total : 3,020.19 425997 11/4/2013 280690 SANDERSON SAFETY SUPPLY CO REFUND PERMIT FIR13-0214, PROJECT IN SEATTLE 651.237.360 200.00 Total : 200.00 425998 11/4/2013 280870 SCARFF MOTORS, INC 558840 6320B-AUTO REPAIR & SERVICE ON AN AS 550.00.548.680.35 72.88 559298 P017B-AUTO REPAIR & SERVICE ON AN AS 32Page:CA.B Page 42 of 125 10/30/2013 Voucher List City of Auburn 33 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 425998 11/4/2013 (Continued)280870 SCARFF MOTORS, INC 550.00.548.680.35 316.30 559419 P017B-AUTO REPAIR & SERVICE ON AN AS 550.00.548.680.35 55.72 559547 P032H-AUTO REPAIR & SERVICE ON AN AS 550.00.548.680.35 172.73 559548 6320B-AUTO REPAIR & SERVICE ON AN AS 550.00.548.680.35 201.51 Total : 819.14 425999 11/4/2013 282090 SECOMA BOWLING LANES 092813A/SESSION SESSION #1 BOWLING RENTAL/ADMISSION 001.33.574.240.49 28.00 092813SESSION SESSION #1 BOWLING RENTAL/ADMISSION 001.33.574.240.49 146.00 100513A/SESSION SESSION #1 BOWLING RENTAL/ADMISSION 001.33.574.240.49 26.00 100513SESSION SESSION #1 BOWLING RENTAL/ADMISSION 001.33.574.240.49 156.00 101213SESSION SESSION #2 BOWLING ADMISSION AND RENTAL 001.33.574.240.49 180.00 101913SESSION SESSION #2 BOWLING ADMISSION AND RENTAL 001.33.574.240.49 190.00 Total : 726.00 426000 11/4/2013 000679 SENTINEL PEST CONTROL, INC 75005 PEST CONTROL SERVICES ON AN AS REQUIRED 550.00.548.150.48 67.89 33Page:CA.B Page 43 of 125 10/30/2013 Voucher List City of Auburn 34 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 67.89 426000 11/4/2013 000679 000679 SENTINEL PEST CONTROL, INC 426001 11/4/2013 022868 SIDOROV, BORIS 068969 UTILITY REFUND - 5202 KERSEY WAY SE 432.233.100 332.02 Total : 332.02 426002 11/4/2013 022806 SOUND SECURITY INC 0650854-IN PAYMENT ON BEHALF OF V-NET 652.00.521.212.41 166.50 Total : 166.50 426003 11/4/2013 284900 SOUND TRANSIT 26091 3RD QTR OPERATING EXPS AT TRANSIT 505.00.524.500.45 1,664.00 Total : 1,664.00 426004 11/4/2013 022869 SPECTRUM VENTURES LLC 072218 UTILITY REFUND - 621 7TH ST SE 430.233.100 101.12 Total : 101.12 426005 11/4/2013 004122 SPRINGBROOK NATIONAL 510 Springbrook National User Group 430.00.534.110.49 62.50 Springbrook National User Group 431.00.535.110.49 62.50 Springbrook National User Group 432.00.535.910.49 62.50 Springbrook National User Group 434.00.537.110.49 62.50 Total : 250.00 426006 11/4/2013 286530 STOCKER, STEVE 100813REIMB PAYMENT ON BEHALF OF V-NET 652.00.521.212.43 45.89 34Page:CA.B Page 44 of 125 10/30/2013 Voucher List City of Auburn 35 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 45.89 426006 11/4/2013 286530 286530 STOCKER, STEVE 426007 11/4/2013 287020 SUMMIT LAW GROUP PLLC 64462 PROFESSIONAL SERVICES RENDERED 001.13.516.100.41 78.00 Total : 78.00 426008 11/4/2013 013148 SUN MOUNTAIN SPORTS INC 117360 SPECIAL JACKET ORDER 437.00.576.680.34 72.78 118272 SPECIAL BAG ORDER 437.00.576.680.34 126.50 Total : 199.28 426009 11/4/2013 015574 SURPLUS AMMO & ARMS LLC 100 45 230 GR AMMO FOR PATROL~ 001.21.521.200.35 600.43 107 9MM LUGER 115GR PRACTICE AMMO~ 001.21.521.100.31 2,611.58 108 9MM 124 GR +P PATROL AMMO~ 001.21.521.200.35 367.07 Total : 3,579.08 426010 11/4/2013 005293 SWANS TRAIL FARMS, INC 957988 ADMISSION FOR THE CORN MAZE AND PUMPKIN 001.33.574.240.49 290.00 Total : 290.00 426011 11/4/2013 022845 SWANSON, GEORGE REFUND OVERPYMT ON CONCEALED PISTOL LICENSE 651.237.104 3.00 Total : 3.00 426012 11/4/2013 005163 TACOMA CITY TREASURER 100750519 35Page:CA.B Page 45 of 125 10/30/2013 Voucher List City of Auburn 36 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 426012 11/4/2013 (Continued)005163 TACOMA CITY TREASURER SEPT WHOLESALE WATER SERVICE 3200 B ST 430.00.534.800.47 157,127.19 Total : 157,127.19 426013 11/4/2013 290240 TACOMA NEWS TRIBUNE 232736 NEWS TRIBUNE SUBSCRIPTION FOR PD; 001.21.521.100.49 266.40 Total : 266.40 426014 11/4/2013 022872 TAVUI, JASMINE 1690541 PARKS REFUND 001.347.699 300.00 Total : 300.00 426015 11/4/2013 022810 TERRACON CONSULTANTS REFUND HYDRANT DEPOSIT - PERMIT HYD13-0024 430.399.501 1,449.00 Total : 1,449.00 426016 11/4/2013 009896 TESTAMERICA LABORATORIES INC.58077604 4th qtr airport stormwater sampling 435.00.546.100.41 98.00 Total : 98.00 426017 11/4/2013 114950 THE AUBURN DOWNTOWN ASSOC 083013INV 2013 city birthday celebration expenses 001.17.562.100.41 553.24 JUNE2013 JUNE EXPS - RENT, PAYROLL, PHONE, 121.00.543.100.31 135.55 JUNE EXPS - RENT, PAYROLL, PHONE, 121.00.543.100.41 5,033.61 JUNE EXPS - RENT, PAYROLL, PHONE, 121.00.543.100.42 247.17 JUNE EXPS - RENT, PAYROLL, PHONE, 36Page:CA.B Page 46 of 125 10/30/2013 Voucher List City of Auburn 37 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 426017 11/4/2013 (Continued)114950 THE AUBURN DOWNTOWN ASSOC 121.00.543.100.47 30.19 JUNE EXPS - RENT, PAYROLL, PHONE, 121.00.543.100.49 1,042.03 Total : 7,041.79 426018 11/4/2013 284710 THYSSENKRUPP ELEVATOR CORP 3000730378 ELEVATOR MAITENANCE AG-S-039 Extend 505.00.524.500.48 653.85 3000730381 ELEVATOR MAITENANCE AG-S-039 Extend 505.00.524.500.48 1,584.71 5000118921 ELEVATOR MAITENANCE AG-S-039 Extend 505.00.524.500.48 182.86 Total : 2,421.42 426019 11/4/2013 016419 TINGSTAD, CAROL FEE/ARTIST 15% OF ARTIST FEE FOR GROOVE FOR THOUGHT 001.33.575.280.41 450.00 Total : 450.00 426020 11/4/2013 012331 FOOTJOY 5241851 CLOSEOUT SHOES AND MENS CLOTHING 437.00.576.680.34 105.67 5253785 CLOSEOUT SHOES AND MENS CLOTHING 437.00.576.680.34 152.72 5257658 CLOSEOUT SHOES AND MENS CLOTHING 437.00.576.680.34 438.29 Total : 696.68 426021 11/4/2013 012331 TITLEIST 2077316 FALL BALLS, GLOVES & HEADGEAR FOR PRO 437.00.576.680.34 349.00 37Page:CA.B Page 47 of 125 10/30/2013 Voucher List City of Auburn 38 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 349.00 426021 11/4/2013 012331 012331 TITLEIST 426022 11/4/2013 022849 TITUS, SUSAN 011231 UTILITY REFUND - 1025 62ND ST ST #B 431.233.100 207.28 Total : 207.28 426023 11/4/2013 291830 TMG SERVICES, INC 0035476-IN REPLACE SECO DRIVES ON CL2 PUMPS AT 430.00.534.800.48 4,157.27 Sales Tax 430.00.534.800.48 394.94 Total : 4,552.21 426024 11/4/2013 022871 TOSCA EQUIPMENT 20131022113 REPLACE REFRIGERATOR AT COPPER FALLS 505.00.524.500.35 6,567.00 Sales Tax 505.00.524.500.35 623.87 Total : 7,190.87 426025 11/4/2013 020242 TROGDON, DAVID REPLENISH BUY FUND PAYMENT ON BEHALF OF V-NET 652.00.521.212.49 8,238.00 Total : 8,238.00 426026 11/4/2013 370370 U S POSTMASTER REPLENISH ACCT #193 Replenish bulk mail account #193 518.00.518.780.42 10,000.00 Total : 10,000.00 426027 11/4/2013 370370 U S POSTMASTER REPLENISH ACCT#1652 Replenish bulk mail account #1652 518.00.518.780.42 10,000.00 Total : 10,000.00 426028 11/4/2013 371290 UTILITIES UNDERGROUND LOCATION 3090096 38Page:CA.B Page 48 of 125 10/30/2013 Voucher List City of Auburn 39 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 426028 11/4/2013 (Continued)371290 UTILITIES UNDERGROUND LOCATION LINE LOCATION SERVICES ON AN AS 001.42.542.300.42 92.88 LINE LOCATION SERVICES ON AN AS 430.00.534.800.42 92.88 LINE LOCATION SERVICES ON AN AS 431.00.535.800.42 92.88 LINE LOCATION SERVICES ON AN AS 432.00.535.900.42 92.88 Total : 371.52 426029 11/4/2013 022842 UY-STANTON, VIRGINIA LEE BUY BACK CEMETERY BUY BACK OF PROPERTY 436.343.609 630.00 Total : 630.00 426030 11/4/2013 380120 VALLEY AUTO REBUILD, INC.68618 P044D-TOWING SERVICES ON AN AS REQUIRED 550.00.548.680.48 125.93 69179 P059A-TOWING SERVICES ON AN AS REQUIRED 550.00.548.680.48 125.93 69344 P012A-TOWING SERVICES ON AN AS REQUIRED 550.00.548.680.48 125.92 69345 CASE # 13-10806: TOW OF '04 NISSAN 001.21.521.200.41 443.88 Total : 821.66 426031 11/4/2013 380240 VALLEY COMMUNICATIONS CENTER 0014392 3RD QTR 2013 WSP ACCESS FEES~ 001.21.521.300.42 2,792.78 0014449 LANGUAGE LINE: JULY/AUGUST 2013~ 001.21.521.200.41 22.15 39Page:CA.B Page 49 of 125 10/30/2013 Voucher List City of Auburn 40 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 2,814.93 426031 11/4/2013 380240 380240 VALLEY COMMUNICATIONS CENTER 426032 11/4/2013 111800 VERIZON WIRELESS 9713125223 PAYMENT ON BEHALF OF V-NET 652.00.521.212.42 786.97 Total : 786.97 426033 11/4/2013 022841 WA ANIMAL CONTROL ASSN 101 REGISTRATION FEE FOR W.A.C.A. ANIMAL 001.21.539.300.49 100.00 Total : 100.00 426034 11/4/2013 391320 WA STATE AUDITOR L100228 SEPT 2013 AUDIT SERVICES 001.14.514.230.41 1,574.85 Total : 1,574.85 426035 11/4/2013 391470 WA STATE CRIM JUSTICE TRAINING 20-1-12687 ENROLLMENT IN THE BASIC LAW ENFORCEMENT 001.21.521.100.49 8,715.00 20-1-12785 REGISTRATION FEE FOR SWAT BASIC 001.21.521.100.49 600.00 Total : 9,315.00 426036 11/4/2013 391530 WA STATE DEPT HEALTH N01438 Project Review-132rd Ave Intertie~ 430.00.590.100.65 206.00 N01445 Project Review-Well 1 Improvements~ 430.00.590.100.65 3,132.00 Total : 3,338.00 426037 11/4/2013 391800 WA STATE DEPT L&I - BOILER SEC 237830 Boiler license for Fulmer CCF 430.00.534.800.49 28.20 40Page:CA.B Page 50 of 125 10/30/2013 Voucher List City of Auburn 41 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 28.20 426037 11/4/2013 391800 391800 WA STATE DEPT L&I - BOILER SEC 426038 11/4/2013 020367 WALKER, DAYLA KAY 110913PERF VET'S DAY ENTERTAINMENT 001.33.573.901.41 100.00 Total : 100.00 426039 11/4/2013 014405 WALTERS, JOANNE S.102213A/REIM GROCERIES FOR THE SENIOR CENTER 001.33.574.210.31 416.75 102213REIM GROCERIES FOR THE SENIOR CENTER 001.33.574.210.31 59.95 Total : 476.70 426040 11/4/2013 018785 WAPRO 1289632-61149931 WAPRO 2013 FALL CONFERENCE & TRAINING 001.15.514.300.49 150.00 Total : 150.00 426041 11/4/2013 392520 WASHINGTON STATE PATROL I14002283 BACKGROUND CHECKS FOR SEPTEMBER 2013 001.13.516.100.49 210.00 I14002284 BACKGROUND CHECKS FOR SEPTEMBER 2013 001.13.516.100.49 370.00 Total : 580.00 426042 11/4/2013 006740 WASHINGTON2 ADVOCATES, LLC 4558 WA Advocates consulting services - 001.98.513.100.41 15,000.00 Total : 15,000.00 426043 11/4/2013 393570 WATER MANAGEMENT LABS, INC 125182 WATER ANALYSIS ON AN AS REQUIRED BASIS 430.00.534.800.41 315.00 125315 41Page:CA.B Page 51 of 125 10/30/2013 Voucher List City of Auburn 42 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 426043 11/4/2013 (Continued)393570 WATER MANAGEMENT LABS, INC WATER ANALYSIS ON AN AS REQUIRED BASIS 430.00.534.800.41 336.00 125361 WATER ANALYSIS ON AN AS REQUIRED BASIS 430.00.534.800.41 168.00 125533 WATER ANALYSIS ON AN AS REQUIRED BASIS 430.00.534.800.41 717.00 125539 WATER ANALYSIS ON AN AS REQUIRED BASIS 430.00.534.800.41 168.00 Total : 1,704.00 426044 11/4/2013 016337 WATERSHED COMPANY 2013-0777 277TH ST WETLAND MONITORING-YEAR 10~ 102.00.594.420.65 1,917.50 Total : 1,917.50 426045 11/4/2013 016416 WATTERSON EXCAVATING REFUND PARMITS WTR13-0320 & BFL13-0110 001.322.110 33.00 PARMITS WTR13-0320 & BFL13-0110 430.343.433 202.50 Total : 235.50 426046 11/4/2013 017347 WAYNE, MARK H 110913PERF ENTERTAINMENT PRIOR TO VET'S DAY PARADE 001.33.573.901.41 100.00 Total : 100.00 426047 11/4/2013 017690 WEAKLAND, ROBIN A.102013INV COSTUMES FOR YOUNG FRANKENSTEIN PLAY 001.33.575.280.31 807.29 Total : 807.29 426048 11/4/2013 005555 WIGLEY, ROBERT S.101013LEOFF 42Page:CA.B Page 52 of 125 10/30/2013 Voucher List City of Auburn 43 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 426048 11/4/2013 (Continued)005555 WIGLEY, ROBERT S. Pharmacy Reimbursement claim dated 001.98.522.210.25 548.67 MEDICARE/LEOFF Medicare premium payment Reimbursement 001.98.522.210.25 314.70 Total : 863.37 426049 11/4/2013 020494 WILSON, LINETTE 072634 UTILITY REFUND - 5616 AUBURN WAY S 430.233.100 192.22 Total : 192.22 426050 11/4/2013 022848 WINTERS, DEBRA 005963 UTILITY REFUND - 1235 37TH ST SE 430.233.100 197.22 Total : 197.22 426051 11/4/2013 022523 WOOLSTON, JOHN 110913PERF ENTERTAINMENT FOR VETERANS PROGRAMS IN 001.33.573.901.41 400.00 Total : 400.00 426052 11/4/2013 022866 ZHENG, JIALE 066828 UTILITY REFUND - 706 67TH LN SE 431.233.100 2.74 UTILITY REFUND - 706 67TH LN SE 433.233.100 30.59 Total : 33.33 Bank total : 1,035,138.61 199 Vouchers for bank code :000 1,035,138.61Total vouchers :Vouchers in this report 199 43Page:CA.B Page 53 of 125 10/30/2013 Voucher List City of Auburn 44 1:53:01PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount I HEREBY CERTIFY THAT THE GOODS AND/ OR SERVICES CHARGED ON THE VOUCHERS LISTED HEREIN HAVE BEEN FURNISHED TO THE BEST OF MY KNOWLEDGE. I FURTHER CERTIFY THE CLAIMS HEREIN TO BE VALID AND CORRECT. ____________________________ DIRECTOR OF FINANCE WE, THE UNDERSIGNED FINANCE COMMITTEE OF THE AUBURN CITY COUNCIL, AUBURN WASHINGTON, DO HEREBY CERTIFY THAT VOUCHER #425854 THROUGH VOUCHER #426052 IN THE AMOUNT OF $1,035,138.61, ARE APPROVED THIS 4TH DAY OF NOVEMBER 2013. ______________________ CHAIR _______________________ MEMBER ________________________ MEMBER 44Page:CA.B Page 54 of 125 AGENDA BILL APPROVAL FORM Agenda Subject: Payroll Vouchers Date: October 31, 2013 Department: Finance Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: City Council approve payroll vouchers as part of the Consent Agenda. Background Summary: Payroll check numbers 534194 through 534224 in the amount of $310,288.11 and electronic deposit transmissions in the amount of $1,332,499.47 for a grand total of $1,642,787.58 for the period covering October 17, 2013 to October 30, 2013. Reviewed by Council Committees: Finance Councilmember:Partridge Staff:Coleman Meeting Date:November 4, 2013 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C Page 55 of 125 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6475 Date: October 28, 2013 Department: Finance Attachments: Ordinance No. 6475 Budget Impact: $15,792,046.00 Administrative Recommendation: City Council to introduce and adopt Ordinance No. 6475, establishing the Property Tax levy for calendar year 2014. Background Summary: Attached is proposed Ordinance No. 6475, establishing the 2014 Property Tax Levy. The 2014 Property Tax Levy is based upon preliminary information from King County and represents an increase over the 2013 levy, as allowed under State law, and also includes estimated property taxes on new construction of $239,000. King County will not finalize the City’s assessed valuation (AV) and new construction until December therefore the levy will be based upon preliminary information as it is scheduled for Council adoption on November 18, 2013. The following table summarizes the 2014 Property Tax levy: 2014 Property Tax Levy Calculations 2013 property tax levy $ 14,509,253 Add 1% increase 145,093 Add new construction & improvements 239,000 Add fire pension fund 231,000 Add correction of 2013 levy error 667,700 Total 2014 Property Tax Levy $ 15,792,046 Ordinance No. 6475 will be reviewed by the Council Finance Committee on November 4 (first reading) and on November 18 (final reading) before being referred to the full Council for adoption on the same night (November 18). Filing of the adopted ordinance will be made by December 1, as required by the County. As of this date the County has preliminarily established the 2014 assessed valuation (including new construction) for the City of Auburn at $7,311,156,400 which is a 5.8% increase over the 2013 level of $6,909,168,076. AUBURN * MORE THAN YOU IMAGINEDDI.A Page 56 of 125 The total 2014 Property Tax Levy will be distributed to the General Fund to support general governmental operations. Reviewed by Council Committees: Finance, Municipal Services, Planning And Community Development, Public Works Councilmember:Partridge Staff:Coleman Meeting Date:November 4, 2013 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 57 of 125 ---------------------------- Ordinance No. 6475 October 30, 2013 Page 1 of 3 ORDINANCE NO. 6 4 7 5 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, ESTABLISHING THE LEVY FOR REGULAR PROPERTY TAXES BY THE CITY OF AUBURN FOR COLLECTION IN 2014 FOR GENERAL CITY OPERATIONAL PURPOSES IN THE AMOUNT OF $15,792,046.00 WHEREAS, the City Council of the City of Auburn has met and considered its budget for the calendar year 2014; and WHEREAS, pursuant to RCW 84.55.120 the City Council held public hearings on October 7, 2013 and November 4, 2013, after proper notice was given, to consider the City of Auburn’s 2014 budget and the regular property tax levy to support it; and WHEREAS, the City Council of the City of Auburn, after public hearing, and after duly considering all relevant evidence and testimony presented, has determined that the City of Auburn requires property tax revenue and any increase of new construction and improvements to property, any increase in the value of state-assessed property, annexations, and any refund levies in order to discharge the expected expenses and obligations of the City and in its best interest; and NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Regular property taxes for collection in the City of Auburn for the year 2014 are authorized in the amount of $15,792,046.00. DI.A Page 58 of 125 ---------------------------- Ordinance No. 6475 October 30, 2013 Page 2 of 3 This amount includes: (a) a correction of the levy base in the amount of $667,700.00 representing the 4.6% levy reduction that was not required for 2013, (b) $231,000.00 representing 1.6% to fully fund the Fire Pension Fund which was found to be deficient in the January 2013 actuarial valuation, and (c) $145,093.00 or 1% in amounts authorized by the levy growth limit factor for a combined dollar increase of $1,043,793.00 or 7.2% over the amounts actually levied in 2013. The increases above do not include the addition of new construction and improvements to property, any increase in the value of state assessed property, any refund levies available, and any other adjustments as a result of annexations that have occurred. Section 2. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of the Ordinance, as it being hereby expressly declared that this Ordinance and each section, subsection, sentence, clause or phrase hereof would have been prepared, proposed, adopted and approved and ratified irrespective of the fact that any one or more section, subsection, sentence, clause or phrase be declared invalid or unconstitutional. Section 3. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. DI.A Page 59 of 125 ---------------------------- Ordinance No. 6475 October 30, 2013 Page 3 of 3 Section 4. Effective Date. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law. INTRODUCED: _______________ PASSED: ____________________ APPROVED: _________________ ____________________________ PETER B. LEWIS MAYOR ATTEST: _____________________________ Danielle E. Daskam City Clerk APPROVED AS TO FORM: ____________________________ Daniel B. Heid City Attorney PUBLISHED: ________________ DI.A Page 60 of 125 AGENDA BILL APPROVAL FORM Agenda Subject: Airport Management Contract Date: October 30, 2013 Department: Finance Attachments: Memo Airport Management Contract Budget Impact: $0 Administrative Recommendation: Background Summary: Attached is the proposed contract for Airport management services with Aviation Management Group, LLC (AMG). The term is for 2 years beginning January 1, 2014 and ending December 31, 2015. The annual contract is $358,000 per year. The management company will also perform the fueling services and split the revenue evenly, 50%/50%, with the City after all fuel costs have been paid. The City estimates approximately $12,000 from the fuel revenue. AMG was asked to remove the grant and project management from their proposal. Work outside the scope of the contract such as crack sealing, catch basin repair, building maintenance, tenant improvements, etc., will be done by a task order where the work will be submitted to the City for review and approval. At the last Municipal Services meeting, we reviewed the responses to the request for proposals. The memorandum is attached for reference. Reviewed by Council Committees: Finance, Municipal Services Councilmember:Peloza Staff:Coleman Meeting Date:November 4, 2013 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Page 61 of 125 DI.B Page 62 of 125 DI.B Page 63 of 125 AGREEMENT FOR THE DAY-TO-DAY OPERATION AND MANAGEMENT OF THE AUBURN MUNICIPAL AIRPORT BETWEEN THE CITY OF AUBURN, WASHINGTON AND AVIATION MANAGEMENT GROUP, LLC. THIS AGREEMENT made and entered into on this _____day of ______________________________, 20_, by and between the City of Auburn, a municipal corporation of the State of Washington, hereinafter referred to as "City" and Aviation Management Group, LLC, hereinafter referred to as the "Contractor." WITNESSETH: WHEREAS, the City is engaged in the operation of the Auburn Municipal Airport (Airport); and, WHEREAS, City is desirous of hiring the Contractor to undertake certain physical and certain financial responsibilities of the operation, management and maintenance on a day to day basis of the Airport; and, WHEREAS, the City has satisfied itself that the Contractor has the requisite knowledge, experience and ability to perform the tasks set forth in this Agreement, and that this Agreement contains adequate safeguards to protect the interests of all concerned who use or are affected by the Airport. NOW, THEREFORE, in consideration of the mutual covenants, and benefits contained herein, and subject to the following terms, conditions, covenants and provisions, THE PARTIES HERETO DO MUTUALLY AGREE as follows: 1. Scope of Services. The Contractor agrees to perform in a good and professional manner the tasks described on Exhibit "A" attached hereto and incorporated herein by this reference. (The tasks described on Exhibit "A" shall be individually referred to as a "task," and collectively referred to as the “services.") The Contractor shall perform the services as an independent contractor and shall not be deemed, by virtue of this Agreement and the performance thereof, to have entered into any partnership, joint venture, employment or other relationship with the City. 1 DI.B Page 64 of 125 2. Additional Services. From time to time hereafter, the parties hereto may agree to the performance by the Contractor of additional services with respect to related work or projects (such an agreement for additional services shall be referred to as a "Task Order"). Any such Task Orders shall be set forth in writing and shall be executed by the respective parties prior to the Contractor's performance of the services there under, except as may be provided to the contrary in Section 3 of this Agreement. Upon proper completion and execution of a Task Order, such Task Order shall be incorporated into this Agreement and shall have the same force and effect as if the terms of such Task Order were a part of this Agreement as originally executed. The performance of services pursuant to a Task Order shall be subject to the terms and conditions of this Agreement except where the Task Order provides to the contrary, in which case the terms and conditions of any such Task Order shall control. In all other respects, any Task Order shall supplement and be construed in accordance with the terms and conditions of this Agreement. 3. Performance of Additional Services Prior to Execution of Task Order. The parties hereby agree that situations may arise in which services other than those described on Exhibit "A" are desired by the City and the time period for the completion of such services makes the execution of a Task Order impractical prior to the commencement of the Contractor's performance of the requested services. The Contractor hereby agrees that it shall perform such services upon the written or electronic request of an authorized representative of the City pending execution of Task Order, at a rate of compensation to be agreed to in connection therewith. The invoice procedure for any such additional services shall be as described in Section 9 of this Agreement. 4. Contractor's Representations. The Contractor hereby represents and warrants that it has all necessary licenses and certifications to perform the services provided for herein, and is qualified to perform such services. 5. Schedule. Upon receipt of authorization to proceed, the Contractor will perform its services in a diligent and timely manner, provided that the Contractor shall not be liable for delays caused by circumstances out of the Contractor's control. The City shall give prompt written notice to the Contractor whenever the City becomes aware of any circumstance that may affect the timing of the performance of the services. Upon receipt of such notice, the Contractor shall respond to the notice by appropriate action and report the response to the City within ten (10) days. 6. City’s Responsibilities. The City shall do the following in a timely manner so as not to delay the services of the Contractor: a. Designate in writing a person to act as the City’s representative with respect to the services. The City's designee shall have complete authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to the services. 2 DI.B Page 65 of 125 b. Furnish the Contractor with all information, criteria, objectives, schedules and standards for the project and the services provided for herein. c. Arrange for access to the property or facilities as required for the Contractor to perform the services provided for herein. d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other documents prepared by the Contractor and render decisions regarding such documents in a timely manner to prevent delay of the services. e. Provide certain equipment and facilities in connection herewith, as follows: (1) Allow access to Airport facilities, and allow use of 1,350 square feet of the 506 Building as the Airport Office. f. Provide Major Capital Improvements, Major Repairs and Equipment Replacement Expenses: Expenses for (i) major capital improvements, (ii) major repairs and (iii) replacement of Airport facilities or equipment that do not result from negligence on the part of the Contractor, shall be the responsibility of the City. For these purposes, major repairs are defined as repairs that increase the value or increase the life of the facilities or equipment. Major capital improvements, major repairs and/or equipment expenses shall include, but not be limited to, the following: (1) Airport water supply and pumping system; (2) Storm drainage system and piping; (3) Major repairs to paved or improved areas to include the runway, aprons, ramps, and taxiways. (4) Major crack sealing of all City-owned and controlled surfaces; (5) Major repairs or replacement or building roofs on City-owned buildings, except as otherwise provided under a lease or rental agreement. 7. Acceptable Standards. The Contractor shall be responsible to provide, in connection with the services contemplated in this Agreement, work product and services of a quality and professional standard acceptable to the City. 8. Cooperation a. The Contractor and the City shall at all times act in good faith and cooperate fully with each other, their respective agents, employees, contractors, subcontractors, and concessionaires; any other parties leasing or using space or providing services at the Airport, and the patrons of the Airport and the future development thereof, including, but not limited to, the application for and obtaining of any government approvals in connection therewith; the administration and enforcement of the existing agreements; and the general performance by the Contractor of its rights, duties and obligations under this Agreement. b. The Contractor shall assist the City in securing any approvals from the Federal Aviation Administration (FAA) required for the Contractor to operate and maintain the Airport under the City's FAA Operating Certificate. The City and the Contractor jointly shall cooperate to maintain the FAA Operating Certificate throughout the term and any extended term of this Agreement. c. If this Agreement is terminated for any reason, or if it is to expire on its own terms, the Parties shall make every effort to assure to the fullest extent possible under the circumstances (a) an orderly transition to another provider of the 3 DI.B Page 66 of 125 services required under this Agreement, (b) an orderly demobilization of the Contractor's own operations in connection with such services, (c) uninterrupted provision of such services during any transition period, and (d) compliance with the reasonable requests and requirements of the City in connection with such termination or expiration. d. The Contractor shall interface with any private security services at the Airport, and shall jointly or separately perform daily inspections of the Airport premises, insuring that gates are timely opened and closed, and shall further communicate to the City any concerns voiced by tenants or other users of the Airport, and where police, fire or other code or emergency response agency is called in, to cooperate with such responses and/or investigations. e. The Contractor shall also obtain and maintain in good standing training to deal with emergencies, as directed by the City. The Contractor shall also be familiar with the City Disaster/Emergency Plans applicable to the Airport and its on-site fuel system, and shall act in accordance therewith. f. The Contractor shall also notify, when and where appropriate, the FAA, and any other State, regional or federal agencies when accidents, actions or occurrences take place at the Airport. In any event, the Contractor shall notify the City, and with respect to a question of whether another outside agency should also be notified, and in the event that the Contractor is unsure as to whether such outside agency, or which outside agency should be notified, the question shall be presented to the City and the City shall determine whether such notice shall be provided and to whom such notice would be provided. 9. Compensation. a. As compensation for the Contractor’s performance of the services provided for herein, other than the fueling services described in section F of Exhibit A, the City shall pay the Contractor the fees and costs specified as follows: Twenty-Nine Thousand Seven Hundred Eighty Dollars and no/lOOths ($29,780.00) per month with that amount increased annually by the cost of living as determined by the applicable Consumer Price Index. The applicable Consumer Price Index is the Consumer Price Index for All Urban Consumers 1982 1984 100 for Seattle- Tacoma as published by the United States Government for the month of August. b. Compensation to the Contractor for performing the fueling services shall be as described in section F of Exhibit A. c. The Contractor shall submit to the City an invoice or statement of time spent on tasks included in the additional services provided herein, and the City shall process the invoice or statement in the next billing/claim cycle following receipt of the invoice or statement, and shall remit payment to the Contractor thereafter in the normal course, subject to any conditions or provisions in this Agreement or addendum. 4 DI.B Page 67 of 125 10. Term of Agreement. The Term of this Agreement shall be for an initial two (2) year period commencing on the first day of January, 2014, and terminating on the 31st day of December, 2015, unless otherwise agreed to in writing by the parties. 11. Reports. The Contractor shall submit to the City (to the Mayor or the Mayor's designee and a copy to the City of Auburn Airport Advisory Board) not less than monthly, during the term of this Agreement and any extension hereof, periodic activity reports, summarizing hangar and tie-down space rental receipt amounts, occupancy percentages, fuel sales amounts, Airport Advisory Board agenda minutes and any other information requested by the City. Minutes will be distributed promptly. The Contractor shall also attend the meetings of the Airport Advisory Board and shall further attend such other meetings as are requested by the City, as directed by the Mayor or the Mayor's designee, to answer questions and/or receive direction from the City. The Airport Advisory Board shall serve as a resource for discussing issues and concerns involving the implementation of this Agreement. 12. Records Inspection and Audit. All compensation payments shall be subject to the adjustments for any amounts found upon audit or otherwise to have been improperly invoiced, and all records and books of accounts pertaining to any work performed under this Agreement shall be subject to inspection and audit by the City for a period of up to three (3) years from the final payment for work performed under this Agreement. 13. Continuation of Performance. In the event that any dispute or conflict arises between the parties while this Contract is in effect, the Contractor agrees that, notwithstanding such dispute or conflict, the Contractor shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. 14. Administration of Agreement. This Agreement shall be administered by Jamelle R. Garcia, on behalf of the Contractor, and by the Mayor or designee of the City, on behalf of the City. Any written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: City of Auburn Auburn City Hall 25 West Main Auburn, WA 98001-4998 (253) 931-3000 FAX (253) 931-3053 Contractor Jamelle R. Garcia Aviation Management Group, LLC 36618 - 55th A ve S. Auburn, WA 98001 (253) 939-4273 5 DI.B Page 68 of 125 15. Notices. All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United States mail, postage prepaid, for mailing by certified mail, return receipt requested, and addressed, if to a party of this Agreement, to the address for the party set forth above, or if to a person not a party to this Agreement, to the address designated by a party to this Agreement in the foregoing manner. Any party may change his, her or its address by giving notice in writing, stating his, her or its new address, to any other party, all pursuant to the procedure set forth in this section of the Agreement. 16. Insurance. The Contractor shall be responsible for maintaining, during the term of this Agreement and at its sole cost and expense, the types of insurance coverage and in the amounts described below. The Contractor shall furnish evidence, satisfactory to the City, of all such policies. During the term hereof, the Contractor shall take out and maintain in full force and effect the following policies: a. Airport liability insurance which includes coverage for premises liability, products/completed operations, independent contractors, stop gap liability, personal and advertising injury, hangar-keepers liability, pollution liability, liability assumed under contract and a breach of warranty clause. Contractor shall maintain airport liability insurance with limits no less than $10,000,000.00 per occurrence, $10,000,000.00 general aggregate and $10,000,000.00 products- completed operations aggregate limit. The City shall be named as an additional insured on the airport liability insurance policy. b. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 17. Indemnification. The Contractor shall indemnify and hold harmless the City and its officers, agents, employees and volunteers from any and all claims, injuries, damages, losses, or suits including attorney fees, by reason of or arising out of the negligence of the Contractor, its officers, agents or employees in connection with the performance of this Agreement, The City shall indemnify and hold harmless the Contractor and its officers, agents and employees from any and all claims, injuries, damages, losses, or suits including attorney fees, by reason of or arising out of the negligence of the City, its officers, agents, employees or volunteers in connection with the performance of this Agreement. In the case of negligence of both the City (or its officers, agents, employees or volunteers) and the Contractor (or its officers, agents or employees), any damages allowed shall be levied in proportion to the percentage of negligence attributable to each party, and each party shall have the right to seek contribution from the other party in proportion to the percentage of negligence attributable to the other party. 6 DI.B Page 69 of 125 It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's and the City's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 18. Assignment. Neither party to this Agreement shall assign any right or obligation hereunder in whole or in part, without the prior written consent of the other party hereto, which consent shall not be unreasonably withheld. No assignment or transfer of any interest under this Agreement shall be deemed to release the assignor from any liability or obligation under this Agreement, or to cause any such liability or obligation to be reduced to a secondary liability or obligation. 19. Services in Potential Competition with Contractor. The Contractor shall provide services to clients, customers and tenants of the Airport with fairness and without regard to whether a client, customer or tenant is engaged in a business that competes or potentially competes with a business of the Contractor, or with a business in which any principal, partner or participant in the Contractor is also a principal, partner or participant. Toward that end, the Contractor shall notify ALL clients, customers and tenants and prospective clients, customers and tenants of the Airport of this requirement, and shall also notify them that if they feel that the Contractor has not treated them in a fair manner, they may seek relief from the Mayor or the Mayor's designee of the City in terms of the services, use of premises or other activity related to the Airport. Decisions by the Mayor or designee in such cases shall be binding on the parties, provided that any party aggrieved by such decision may appeal the decision to the City of Auburn Hearing Examiner, according to the procedures of the City of Auburn therefor. 20. Amendment, Modification or Waiver. No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or such party's or parties' duly authorized representative(s) and specifying with particularity the nature and extent of such amendment, modification or waiver. Any waiver by any party of any default of the other party shall not effect or impair any right arising from any subsequent default. 21. Remedies not Limited. Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant to this Agreement. 22. Termination. a. Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perform in accordance with the terms of this Agreement through no fault of the party terminating the Agreement. It is 7 DI.B Page 70 of 125 provided, however, that the terminating party shall give the other party notice of the specific area(s) of performance that has/have not been performed and shall further give seven (7) business days for such performance to be fully performed in accordance with the terms of this Agreement prior to termination. If such failure to perform is corrected within said seven (7) business day's period, then the Agreement shall not be subject to termination under this sub-paragraph. b. The City may also terminate this Agreement upon not less than one hundred twenty (120) days written notice to the Contractor if the services provided for herein are no longer needed from the Contractor. c. If this Agreement is terminated through no fault of the Contractor, the Contractor shall be compensated for services performed prior to termination in accordance with the rate of compensation provided herein. 23. Parties in Interest. This Agreement shall be binding upon, and the benefits and obligations provided for herein shall inure to and bind, the parties hereto and their respective successors and assigns, provided that this section shall not be deemed to permit any transfer or assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive benefit of the parties hereto and it does not create a contractual relationship with or exist for the benefit of any third party, including contractors, sub-contractors and their sureties. 24. Costs to Prevailing Party. In the event of such litigation or other legal action, to enforce any rights, responsibilities or obligations under this Agreement, the prevailing party shall be entitled to receive its reasonable costs and attorney's fees. 25. Applicable Law. This Agreement and the rights of the parties hereunder shall be governed by the interpreted in accordance with the laws of the State of Washington and venue for any action hereunder shall be in King County, Washington; provided, however, that it is agreed and understood that any applicable statute of limitation shall commence no later than the substantial completion by the Contractor of the services. 26. Captions, Headings and Titles. All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for convenience of reference only and shall not constitute a part of this Agreement or act as a limitation of the scope of the particular paragraph or sections to which they apply. As used herein, where appropriate, the singular shall include the plural and vice versa and masculine, feminine and neuter expressions shall be interchangeable. Interpretation or construction of this Agreement shall not be affected by any determination as to who is the drafter of this Agreement, this Agreement having been drafted by mutual agreement of the parties. 27. Severable Provisions. Each provision of this Agreement is intended to be severable. If any provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement. 8 DI.B Page 71 of 125 28. Entire Agreement. This Agreement contains the entire understanding of the parties hereto in respect to the transactions contemplated hereby and supersedes all prior agreements and understandings between the parties with respect to such subject matter. 29. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each of the parties and delivered to the other party. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective the day and year first set forth above. CITY OF AUBURN AVIATION MANAGEMENT GROUP, LLC 9 Peter B. Lewis, Mayor Attest: Danielle E. Daskam City Clerk Approved as to form: Daniel B. Heid, City Attorney STATE OF WASHINGTON ) ) ss. COUNTY OF KING ) Jamelle Garcia, Managing Member ON THIS day of , 20 , before me, personally appeared ______________________________ and _______________________________, to me known to be the ________________________________ and ___________________________________ of the Contractor, Airport Management Group, LLC, the party who executed - the company that executed the within and foregoing instrument, and acknowledged said instrument to be his/her/their the free and voluntary act and deed of said corporation/company, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument. DI.B Page 72 of 125 GIVEN under my hand and official seal this day of , 20_, NOTARY PUBLIC in and for the State of Washington, residing at _ 10 My Commission Expires: _ STATE OF WASHINGTON ) ) ss. COUNTY OF KING ) ON THIS _____day of ______________________________, 20___, before me, personally appeared Peter B. Lewis and Danielle E. Daskam, to me known to be the Mayor and City Clerk of the City of Auburn, Washington, the municipal corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument. GIVEN under my hand and official seal this day of , 20_. NOTARY PUBLIC in and for the State of Washington, residing at _ My Commission Expires: _ DI.B Page 73 of 125 EXHIBIT “A" SCOPE OF SERVICES A. CONTRACTOR shall prepare, negotiate, administer, and enforce on behalf of, and in the name of, CITY all of the lease agreements, contracts, documents, and instruments relating to the Auburn Municipal Airport (Airport) or its operation to which CITY is a party, consistent with the terms of this Agreement and in a manner that CONTRACTOR shall deem necessary or desirable for the efficient operation, maintenance, and management of the Airport, provided that if CONTRACTOR through common management or otherwise, holds an ownership or controlling interest in a tenant of the Airport subject to a lease agreement, CONTRACTOR shall not negotiate, administer or enforce such lease with such related tenant or with any commercial competitor of CONTRACTOR which is also a tenant of the Airport but rather these activities shall be performed by the Mayor of CITY or such representative as the Mayor shall from time to time designate in writing. B. CITY specifically authorizes CONTRACTOR to request and demand all rent and other such charges and to institute legal proceedings, as CONTRACTOR shall deem necessary or appropriate, on behalf of, and in the name of, CITY to collect such rent and other charges. All such rent and other charges described below shall be collected by CONTRACTOR on behalf of CITY, and accounted for as provided in the Agreement. However, commencement of legal proceedings is subject to final approval of CITY. C. CONTRACTOR may propose capital improvement or property development work as a result of its concept development and planning functions or related work as set forth in this Agreement. D. CONTRACTOR will manage and operate the Airport for the use and benefit of CITY and the general public, in accordance with the requirements of this Agreement, and on fair and reasonable terms without unjust discrimination, seven days a week, twenty-four (24) hours a day, in a safe and efficient manner and maintain it in a clean, orderly, safe, and operational condition in conformity with applicable Federal, State and local laws, rules and regulations. Page 1 DI.B Page 74 of 125 E. Without limiting the foregoing services to be provided by CONTRACTOR services shall include any of the following: operation, management, concession, and janitorial service as needed in any CITY-owned Airport building or activity; advertising; compliance with applicable security requirements of the FAA or other jurisdictional agency, subject to paragraph Y herein; airport and grounds maintenance, ramp operations, airfield signage, and navigation, and general aviation facilities maintenance; operation and management; public relations, and marketing. CONTRACTOR shall not cause or permit any activity or action at the Airport or on property in the vicinity of the Airport which would interfere with its use of the Airport for Airport purposes. F. CONTRACTOR shall provide fueling services at the Airport. In connection therewith, CONTRACTOR shall be responsible for purchasing the fuel wholesale, CITY and CONTRACTOR shall be jointly entitled to set the retail price of the fuel and each shall be entitled to retain fifty percent (50%) of the net proceeds from such fuel sales Net proceeds is defined for these purposes as the remainder of funds after all normal and applicable expenses have been deducted from revenue produced from fuel sales. Normal and applicable expenses do not include major repairs (as defined in Section 6 of the Agreement) or improvements to the fueling facility. Contractor shall submit monthly an accounting of the fuel revenue and applicable expenses to the City and shall remit quarterly to the City the City's share of the net proceeds from fuel sales. G. CONTRACTOR will develop and submit recommended schedules of rates, fees, and charges (exclusive of the retail price for fuel) annually for approval by CITY, provided that if CONTRACTOR, through common management or otherwise, holds an ownership or controlling interest in a tenant at the Airport whose rates, fees or charges would be affected by such recommended schedules, CONTRACTOR will not recommend schedules for such related tenant or for any commercial competitor of CONTRACTOR which is also a tenant but rather such recommendation will be made by the Mayor of CITY or such authorized representative as the Mayor shall from time to time designate for this purpose in writing. The schedule of rates, fees, and charges will not alter the rental rates in existing leases or agreements except as provided therein. CONTRACTOR will also collect and reconcile all rental and/or lease payments and fees due, using uniform procedures to provide accountability, control and security of funds. Page 2 DI.B Page 75 of 125 H. CONTRACTOR shall assist CITY, with respect to CITY's dealings with all applicable Federal and State authorities, provided, however, that CITY shall remain solely responsible to the Federal Aviation Administration (“FAA”) for the compliance with CITY’s obligations under the law and under Federal Grant Agreements unless such compliance is the responsibility of CONTRACTOR under this Agreement. CONTRACTOR is aware of and agrees to honor and respect the existing grant agreements between the CITY and FAA, including related FAA assurances. I. No exclusive right for the use of the Airport by any persons providing, or intending to provide, aeronautical services to the public shall be permitted within the meaning of Section 308 of the Federal Aviation Act of 1958. J. Security: CONTRACTOR agrees to provide Airport security during non-business office hours 365 days per year. The Contractor will bill each hangar door on the airport Five Dollars and no/1OOths ($5.00) per month for security services. The City will remit the security funds collected each month to the Contractor in the subsequent month. K. Hours of Operation (business hours): CONTRACTOR shall operate the Airport for public access twenty-four (24) hours daily. At least one CONTRACTOR staff person shall be available at the Airport Monday through Friday 8:00a.m. to 5:00p.m. (exclusive of state and federal holidays) to assist the public. During non-business hours, CONTRACTOR shall maintain a method of contacting the on-duty staff person for assistance, via pager or cellular telephone. CONTRACTOR will maintain and post a list, easily accessible to those needing fuel or other services, of Flight Based Operations (FBO) able to provide fueling and ramp services on short notice outside of usual business hours. L. Operating Policies and Procedures: CONTRACTOR shall provide and maintain a staff training program and complete library of Airport operating policies and procedures at the offices of the CONTRACTOR at the Airport. Page 3 DI.B Page 76 of 125 Page 4 M. Collection of Fees and Rentals: CONTRACTOR shall provide for routine invoicing and collection of all fees, rentals, and property lease charges due the Airport including: 1. Property leases; 2. Hangar rents; 3. Transient and permanent tie-down fees; 4. Business office rent; 5. All other Airport revenues CONTRACTOR shall prepare and deposit daily cash receipts received on behalf of the CITY and forward deposit slips to the City of Auburn Finance Department. The CONTRACTOR shall also prepare and submit to the CITY a standard accounting report of all collections, on a monthly basis, no later than the fifth day after the end of the month in which the collections are made. N. Emergency Preparedness: CONTRACTOR will have available persons trained in the manner required by applicable FAA regulations to respond to emergencies, such as fires, aircraft incidents, or disasters. O. Records and Correspondence: CONTRACTOR shall maintain monthly records of all correspondence and financial transactions relating to operation of the Airport. The format and content of the monthly financial report shall be subject to the approval of the CITY's Finance Director. P. Support of Airport Interest Groups: CONTRACTOR's management shall act as the representative of the CITY through participation in meetings and activities of present and future Airport user or interest groups. Reports on such meetings and events shall be included in routine reports to the CITY. Q. Emergency Expenditures: CONTRACTOR shall be authorized to make emergency expenditures not to exceed $5,000.00 in situations where immediate action is deemed necessary to protect the safety of the general public or protect physical assets of Airport. 1. Report: Subsequent to authorizing emergency expenditures, CONTRACTOR shall provide a written report to the CITY within five (5) days. The emergency action shall be reviewed and said review must be completed within fifteen (15) days. DI.B Page 77 of 125 2. Reimbursement: Upon review and approval of the emergency expenditure, the CITY shall process the request for reimbursement to CONTRACTOR. R. CITY Reimbursement: If CONTRACTOR fails to perform any operational or financial obligation necessary to continued operation of the Airport, CITY reserves the right to perform such obligation of CONTRACTOR as may be necessary to assure continued operation of the Airport and to seek reimbursement from CONTRACTOR S. Maintenance/UTILITIES 1. Preventative Maintenance /Minor Repairs (a) CONTRACTOR agrees to develop and carry out at its sole expense a continuing program of preventative maintenance and minor repair activities providing general upkeep against normal wear and tear such that the Airport facilities are at all times in a serviceable condition for use in the way and manner they were designed to be used. Preventative maintenance and minor repair activities do not include major repairs as defined in Section 6 of the Agreement. All maintenance procedures and programs shall be consistent with requirements of Federal, State and CITY agencies. (b) In furtherance of that responsibility, CONTRACTOR will: (1) Regularly inspect the Airport for needed maintenance and repairs; (2) Perform scheduled preventative maintenance including preventative maintenance of the paved surfaces, hangar and other structure preventative maintenance, signage maintenance, mowing of grass, fencing maintenance and weather related maintenance; (3) Remove, to the greatest extent legally and practically possible, obstructions and restrictions as identified in FAA regulations; and (4) Operate and maintain all Airport owned systems necessary and appropriate for operation of the Airport. 2. Restorative Maintenance - Major Repairs: Subject to expenditures approved, budgeted and authorized by the Mayor of CITY or such representative as the Mayor shall from time to time designate in writing, CONTRACTOR agrees to perform restorative maintenance and major repairs. CONTRACTOR also agrees Page 5 DI.B Page 78 of 125 to perform unanticipated major repairs. Unanticipated major repairs include, without limitation, the cost of major repair or replacement of fuel pumps and associated equipment such as fuel dispensing equipment, the fuel tanks and pedestal due to premature failure, and the office building adjacent to the fuel facility. All such work is subject to reimbursement by CITY as work compensated under the procedures of Paragraph 2 of the Agreement. CITY agrees to provide such reimbursement within thirty (30) days of presentation by CONTRACTOR of its invoices. 3. Temporary Closure: Nothing contained herein shall be construed to require that the Airport be operated for aeronautical use during temporary periods when snow, flood, or other climatic conditions interfere with such operation and maintenance. CITY shall remove snow and ice from the runways and taxiways as they accumulate and the CONTRACTOR will remove snow and ice within the capacity of the CONTRACTOR'S equipment. 4. Federal Facilities: Airport aids operated and maintained by the FAA shall be specifically excluded from any maintenance requirements under this Agreement. 5. Emergency Support Services: CONTRACTOR and the CITY shall each maintain authorized representatives on call at all reasonable times to act on behalf of their respective Parties for unusual, difficult, or emergency maintenance situations at the Airport. 6. Airport Utilities And Other Charges: CONTRACTOR agrees at its sole expense to pay all charges for the airport's electrical, water, sewer (if any), security personnel (if any), fire system monitoring, annual fire extinguisher inspection, fire system annual inspection, and portable sanitation units, that is not attributable to a specific tenant or leased property. CONTRACTOR is not responsible for the payment or collection of any storm water charges; but it is the responsibility of the CITY Utilities for billing and collection and the airport's enterprise fund for the payment of storm water fees. T. Environmental Protection: 1. With assistance from the CONTRACTOR, CITY shall develop and maintain policies with assistance from CONTRACTOR, to assure that the Airport and Page 6 DI.B Page 79 of 125 Airport tenants maintain compliance with Environmental Protection Agency (EPA) standards for treatment of waste oils, fuel, solvents, etc. which may be used in aircraft, or related to aircraft manufacturing, servicing, or repair. 2. Leases and other contracts and agreements and informational documents developed by CITY and approved by CITY, CONTRACTOR will advise Airport tenants of their obligation to comply with all environmental laws, including, but not limited to, Environmental Protection Agency (EPA) standards for treatment of waste oils, fuel, solvents, and other hazardous or toxic materials which may be used in aircraft or in the course of aircraft manufacturing, servicing or repair, storm water runoff, wetlands, and other laws and requirements of the United States, the State of Washington, or CITY. Violations of those laws will be prosecuted by the responsible government agencies against the tenants directly. 3. Leases, contracts, and other documents will also provide that Airport tenants are liable for compliance with all such laws on their premises, and that they will indemnify CITY and CONTRACTOR as to liability from any such noncompliance and that such noncompliance will also be treated as an event of tenant's default for any costs or expenses incurred as a result of the failure of tenants to comply with environmental laws. U. Planning, Development, and Audit: 1. Planning and Development: CITY shall, with the assistance of CONTRACTOR and with the Airport Advisory Board, provide for planning and development of the Airport and the surrounding Airport lands in cooperation with CITY staff. CONTRACTOR shall encourage development of new facilities and services in accordance with the currently approved Airport Master Plan. 2. Airport Layout Plan (ALP): CONTRACTOR shall submit periodic input concerning the ALP to CITY. CITY agrees to update the ALP database and provide revised copies of the ALP as required by CONTRACTOR or interested governing agencies. 3. Five-year Capital Plan: CONTRACTOR shall assist with the development, and recommend for approval, updates to the currently adopted five-year Airport Page 7 DI.B Page 80 of 125 Capital Improvement Plan. The Plan shall support requests for the continuing development of the Airport with Federal and State funding. 4. Proposed Development: In addition to the monthly reports provided for in Paragraph 11 of the Agreement, CONTRACTOR shall provide an annual report summarizing the current status of the Airport which shall include: Proposed Development Plans: CONTRACTOR shall submit, as directed by the Mayor or the Mayor's designee, proposed improvements and developments at the Airport. These changes shall be consistent with the Airport Master Plan and five-year Airport Capital Improvement Plan adopted and updated periodically for the Airport. 5. Quality Review: It is agreed that CONTRACTOR will allow a review by an independent firm of the quality of management of the Airport. This review may be conducted annually or at any time considered appropriate. CITY may select a firm to perform the review. CITY will also bear the cost of the review. 6. CONTRACTOR shall make all records relating to this Agreement available for review and audit during normal business hours by the CITY and/or independent auditor. V. CONTRACTOR shall prepare a biennial operating projection for presentation to the CITY that shall include the following: 1. Biennial Budget: A detailed projection of revenues and expenses relating to Airport operations for each calendar year shall be developed. The plan shall be submitted by CONTRACTOR on or about August 1 of each year for review and concurrence. Page 8 2. Capital Projection: A detailed projection of capital and major expense items anticipated for the biennial budget and the mid term corrections. W. Performance Standards: CONTRACTOR must perform reasonably, safely, legally, and in a manner consistent with this Agreement. CONTRACTOR shall also be responsible to provide, in connection with the services contemplated in this Agreement, work product and services of a quality and professional standard acceptable to the CITY. CONTRACTOR shall not conduct operations in or on the Airport in a manner which in the reasonable judgment of CITY: DI.B Page 81 of 125 1. Interferes with the reasonable use by others of the Airport. 2. Hinders police, fire department or other emergency personnel in the discharge of their duties at the Airport. 3. Would constitute a hazardous condition at the Airport. 4. Would involve any illegal purpose. 5. Is not materially in accordance with this Agreement. X. CONTRACTOR'S Duty to repair: CONTRACTOR shall repair any and all damage to the property of CITY located at the Airport caused by CONTRACTOR, its agents or employees, except to the extent the actions were required by directions of CITY. Y. Compliance With Heightened Security Requirements: CONTRACTOR shall, if required by additional regulatory requirements for Airport security of the FAA, Homeland Security or any other jurisdictional agency, make changes to the security procedures and/or equipment used to provide Airport security, provided that CITY agrees to pay as work compensated under the procedures of Paragraph 2 of the Agreement the reasonable out of pocket cost incurred by CONTRACTOR, subject to prior approval of the CITY, to comply with changed requirements imposed after the effective date for capital improvements such as additional or higher fencing, surveillance or monitoring equipment or other capital investments which are mandated by law. CITY shall have the right to inspect estimates of cost to comply before expenditures are made and suggest alternatives, but CONTRACTOR shall be reimbursed its reasonably necessary cost to comply with new security mandates within twenty days of presenting invoices for such cost, following the inspection described above. Z. Exclusion for Litigation Support The Scope of Services does not include services of CONTRACTOR for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken where defended by CITY in connection with this Agreement in an action to which CONTRACTOR is not a party. All such services required or requested of CONTRACTOR by the CITY, will be work compensated under Paragraph 2 of the Agreement. Page 9 DI.B Page 82 of 125 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 5000 Date: October 11, 2013 Department: Administration Attachments: Resolution No. 5000 2014 Annual Action Plan Budget Impact: $0 Administrative Recommendation: Finance Committee to discuss the Resolution No. 5000, 2014 Annual Action Plan. Background Summary: The preparation of an annual action plan is required by the U.S. Department of Housing and Urban Development (HUD) in order for the City to receive federal funds under the Community Development Block Grant (CDBG) program. The 2014 Action Plan outlines proposed expenditures to implement the City's Consolidated Plan. It identifies federal and local funds expected to be available, indicates the activities on which they will be spent, and sets goals for the number and type of services expected to be provided. The City of Auburn anticipates that in 2014 approximately $525,000 of CDBG funds will be available for projects that are consistent with federal regulations and the objectives and policies of Auburn’s Consolidated Housing and Community Development Plan. In 2014 the CDBG funds will be combined with approximately $550,000 of General Funds to create a total human services budget of approximately $1,075,000. A public notice and a brief description about the 2014 Action Plan was published in The Seattle Times. On November 4, 2013, the City Council will hear public testimony about the Plan. The deadline to submit written comments is November 4, 2013. The final draft of the 2014 Action Plan will be prepared and sent to HUD by the deadline of November 15, 2013 after City Council adoption. Reviewed by Council Committees: Planning And Community Development Councilmember:Backus Staff:Hursh AUBURN * MORE THAN YOU IMAGINEDDI.C Page 83 of 125 Meeting Date:November 4, 2013 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C Page 84 of 125 RESOLUTION NO. 5 0 0 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, ADOPTING THE 2014 COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN FOR THE CONSOLIDATED PLAN FOR YEARS 2014 T02014 WHEREAS, the City of Aubum was designated as an en6tlement community by tfie U.S. Department of Housing and Urban Development (HUD) .for its Community Development Block Grant (CDBG) Program; WHEREAS, the primary objective of the Consolidated Plan and CDBG Program is the development of viable urban communities by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low-income and moderate-income; WHEREAS, to be eligible for funding, the City of Aubum must annually update the action plan for its Consolidated Plan that serves as a federally required planning document to guide the City of Aubum's human service and community development efforts; WHEREAS, the planning process to develop the Consolidated Plan involved citizen participation and guidance from non-profit and govemmental agencies serving low income residents in the communiry; WHEREAS, the City Council of the City of Aubum heard and considered public comment about its proposed 2014 Action Plan. Resolution No. 5000 November 4, 2013 Page 1 of 2 DI.C Page 85 of 125 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DOES HEREBY RESOLVE TO: Section 1. Pursuant to provisions of 24CFR91, the City hereby adopts the 2014 Action Planfor the Consolidated Plan for Years 2011 to 2014. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out directions of the legislation. Section 3. This Resolution shall be in full force and effect upon passage and signatures hereon. DATED and SIGNED this day of November, 2013. Peter B. Lewis Mayor ATTEST: Danielle Daskam, City Clerk APP ED A FORM: Daniel B. Heid, City Attorney Resolution No. 5000 November 4, 2013 Page 2 of 2 DI.C Page 86 of 125 Department of Administration & Community Services 25 West Main Street Auburn, Washington 98001 (253) 931-3041 2014 Annual Action Plan Update to the City of Auburn's Consolidated Plan for Housing and Community Development Fiscal Years 2011 – 2014 November 15, 2013 (IMPORTANT NOTE: Program description and dollar amounts represented in this plan may change subject to the availability of funds and final approval by the Department of Housing and Urban Development.) DI.C Page 87 of 125 October 22, 2013 2 2014 Annual Action Plan EXECUTIVE SUMMARY Each year the City of Auburn executes specific actions to implement the goals and strategies of the Consolidated Plan for Years 2011 to 2014. Actions that will be undertaken in 2014 are outlined in this “Annual Action Plan”. The City of Auburn anticipates the receipt of approximately $525,000 in Community Development Block Grant (CDBG) funds in 2014. Auburn's CDBG funds will be combined with approximately $550,000 of General Funds to create a total Human Services budget of approximately $1,075,000 in 2014. Human Services oversees and is responsible for providing and managing financial resources to more than 30 non-profit agencies that serve the Auburn community, administering the local housing repair program, and developing collaborations among community partners to strengthen the response to residents in need. The 2014 Action Plan proposes to allocate $78,000 of CDBG funds to public services. Most of those funds ($63,000) will be used to provide dental and medical care to uninsured, low income Auburn residents and $15,000 for employment training. Approximately $100,000 of the CDBG funds will be allocated to program administration, which includes planning. The remaining $347,000 will be allocated to housing repair ($200,000), economic development ($37,500), and support of enhancing youth outreach and gang prevention. The City of Auburn is committed to focusing more on achieving solutions to recurring social problems and achieve a greater collaboration among service providers. The Department of Housing and Urban Development has worked to standardize the performance measurements listed in the Consolidated Plan. The 2014 Action Plan combines the changes that both the City of Auburn and HUD have implemented. Overall the implementation of the 2013 Action Plan is progressing as planned and most of the activities listed are underway. A more detailed report of 2013 activities will be summarized in the Consolidated Annual Performance and Evaluation Report (CAPER) that will be drafted and released for public review before the end of the first quarter of 2014. CITIZEN PARTICIPATION AND CONSULTATION The development of the Annual Action Plan involves both citizen participation and consultation with local service providers. Citizen participation in the planning process began at a joint meeting between the Auburn City Council and Human Services Committee. At this meeting, Council and Committee members identified a series of community results that they would like to achieve through the appropriation of City funds. The City consults with local service providers primarily through the solicitation of applications for Human Services grants. Grant applications prepared by service providers furnishes the City information regarding the goals of the agency, target populations, proposed services, gaps in the delivery of services, linkages to poverty reduction strategies and collaboration with other service providers. This information is reviewed by City staff and the Human Services Committee. The Human Services Committee's recommendations were incorporated into the 2014 Action Plan and presented to the City Council's Planning and Community Development (PCD) Committee in DI.C Page 88 of 125 October 22, 2013 3 October 2013. A preliminary draft of the 2014 Action Plan was distributed to all the grant applicants and local service providers. A public notice was issued and posted at City Hall, the Auburn Senior Center, and on the City of Auburn’s website on October 1, 2013; this information was also published in The Seattle Times announcing that copies of the proposed 2014 Action Plan were available for public review. The City Council schedules a public hearing to gather testimony about the plan before it takes action to review and adopt it. The following outlines the remaining steps regarding citizen participation and consultation for the 2014 Action Plan: October 4, 2013: Start of Public Review Process November 4, 2013: Public Hearing End of Public Review Process Council takes action to adopt the 2014 Annual Action Plan November 15, 2012: Deadline to submit the plan to HUD HOUSING AND COMMUNITY DEVELOPMENT RESOURCES 2014 CDBG ESTIMATED RESOURCES In 2013 the City of Auburn received over $530,000 of CDBG funds. In 2014 the City estimates that its CDBG funds will increase slightly from last year’s CDBG entitlement. The 2014 Action Plan includes a contingency plan in the event that CDBG funds increase or decrease. CDBG ESTIMATED RESOURCES $525,000 CDBG 2014 Entitlement (estimated) $525,000 Total Estimated CDBG Funds Available in 2014 DI.C Page 89 of 125 October 22, 2013 4 OTHER RESOURCES General Funds The City of Auburn allocates up to one percent (1%) of its prior year’s general fund expenditures to provide human services for Auburn residents through contracts with non-profit agencies. Assuming the City will continue to receive the same amount of general fund revenues, the estimated allocation from General Fund budget for human service grants is $550,000 in 2014. TOTAL RESOURCES Funding Source 2014 -- CDBG Funds $ 525,000 -- General Funds $ 550,000 Total Estimated Funds Available $ 1,075,000 CITY OF AUBURN FUNDING PRIORITIES The expressed goal of the City's Consolidated Plan is to reduce the number of people living in poverty within the City of Auburn. Toward this end, the City will give funding priority to programs that - in addition to complying with federal regulations and addressing a priority outlined in the Consolidated Plan - are consistent with the following anti-poverty strategy for resource allocation. 1. Each project must satisfy one of the three following overriding goals: § Help people move out of poverty; § Prevent people from entering poverty; § Address the basic needs of people living in poverty. 2. In making funding decisions, the City will give priority to programs that: § Support, complement or are consistent with other current City plans; § Are sustainable over time; § Have demonstrated cooperation and collaboration among government, private nonprofit agencies and the private sector to maximize impacts and reduce administrative costs; § Do not have a more appropriate source of funds. 3. The City will give priority to programs that provide services addressing the basic needs of Auburn's most at-risk populations. A priority population for CDBG-funded services is individuals who are denied, by poverty and historical institutional practices, the opportunity to develop their full potential and to enjoy the benefits of community participation. 4. CDBG funded services must be, to the fullest extent possible, appropriate and accessible to people who may face special barriers in accessing services. DI.C Page 90 of 125 October 22, 2013 5 5. The CDBG program was built on a premise of citizen participation in the formation of policies, including funding decisions, which address neighborhood and community needs. The City will give priority to programs that promote community initiatives to identify priority needs and to address those needs. 6. The City will give priority to programs that build and support the capacity of local organizations to address the needs of Auburn residents. 7. The City will give priority to programs that support economic development and promote access to quality jobs - positions that pay well enough to support an adequate standard of living, allow the purchase of housing and other basic necessities, offer stability and decent working conditions, and provide opportunities for advancement. 8. Funding priority will be given to agencies that provide direct services to Auburn residents at locations within the city limits of Auburn. COMMUNITY RESULTS DESIRED BY THE CITY OF AUBURN The City of Auburn solicited proposals from local service providers to achieve the following community results within the areas listed below. Population performance indicators will be applied to assess the overall success of the effort and the value of ongoing support; these indicators will be utilized to determine the effectiveness of individual programs. Overall Result: One-Stop Center The City of Auburn will fund human service providers who participate in the design, development and operation of a One-Stop Center in Auburn and the efficient, collaborative and integrated delivery of services it offers. Agencies who agree to participate in the design and development of a One-Stop Center in Auburn may apply for funding to accomplish one or more of the following community results: § Abused and Neglected Children: The City of Auburn will fund human service providers that increase supportive services to children who are neglected and abused, specifically the number of children who are victims of on-going and repeated neglect and abuse, within the city of Auburn by 15% over the next three (3) years. § Victims of Domestic and Sexual Assault: The City of Auburn will fund human service providers that increase the number of Auburn residents, who are victims of domestic violence, that make the transition to a safe environment and self-determining lifestyle by 15% within the next three (3) years. § Poverty Reduction: The City of Auburn will fund human service providers who increase the number of Auburn residents no longer living in poverty by 15% within the next three (3) years. § Substance Abuse: The City of Auburn will fund human service providers to develop strategies that increase the successful completion of treatment programs by Auburn residents who have serious behavioral and health problems due to substance abuse and chemical dependency by 15% within a three (3) year period. § Physically and Mentally Fit: The City of Auburn will fund human service providers that increase the availability, accessibility and use of health care to its low income residents by 15% within a three (3) year period. DI.C Page 91 of 125 October 22, 2013 6 2014 PROPOSED ACTIVITIES TO ACHIEVE RESULTS The City of Auburn requested proposals to achieve the following national objectives and community results. Create a Suitable Living Environment: § One-Stop Center: -- Create a suitable living environment for Auburn's low income residents and people with special needs by using its CDBG funds to make available float loans and Section 108 Loan Guarantees to leverage the funds necessary to develop a Community Center and future campus for the One-Stop Center which will provide for the collocation and integrated delivery of human services. § Abused and Neglected Children: -- The City of Auburn proposes to allocate approximately $180,000 of its General Funds, to generate approximately 7,700 hours of services and 160 home visits that will benefit 1,657 Auburn adults and children, for the purpose of reducing chronic abuse and neglect of children. § Victims of Domestic and Sexual Assault: -- The City of Auburn proposes to allocate $89,000 of its General Funds to provide 1,500 referrals for assistance, 160 shelter bednights, 700 hours of case management and 550 hours of therapy to approximately 600 victims of domestic violence and sexual assault. § Physically and Mentally Fit: -- Create a suitable living environment by making health care available to 78 or more low- income, uninsured Auburn residents by allocating $40,000 of CDBG funds to HealthPoint of King County for the operation of its clinic in Auburn. -- Create a suitable living environment by making dental care available to 70 or more low- income, uninsured Auburn residents by allocating $23,000 of CDBG funds to HealthPoint of King County for the operation of its clinic in Auburn. -- The City proposes to allocate an additional $45,000 of its General Funds for the purpose of creating access to health care to over 1,000 low-income Auburn residents and enabling over 3,200 visits to qualified health care providers. § Poverty Reduction: -- The City of Auburn proposes to allocate $80,500 of its General Funds to provide nearly 12,000 Auburn residents emergency assistance such as food, financial assistance, and clothing. -- The City of Auburn proposes to allocate $14,500 of its General Funds to provide over 60 Auburn senior citizens congregate meals and home-delivered meals and over 1,200 Auburn residents a weekly meal. -- The City of Auburn proposes to allocate $51,000 of its General Funds to provide over 100 Auburn residents more than 3,900 bednights of emergency shelter and/or transitional housing. DI.C Page 92 of 125 October 22, 2013 7 § Substance Abuse: -- The City of Auburn proposes to allocate $10,000 of its General Funds to support a program that provides integrated care to non-Medicaid clients who require both substance abuse treatment and mental health counseling. Provide Decent Housing: § Maintain the affordability of decent housing for very low-income Auburn residents by allocating $200,000 of CDBG funds to the City of Auburn's Housing Repair Program for the purpose of providing repairs necessary to maintain suitable housing for 40 Auburn homeowners, including 20 homeowners who are senior citizens and 5 homeowners who lack safe access in or out of their homes due to physical disabilities or impairment. Expand Economic Opportunities: § Create economic opportunities by providing the availability and access to counseling and training for approximately 25 Auburn residents who are either trying to sustain or create a small business and, collectively generate 25 or more jobs by allocating $37,500 of CDBG funds to the Green River Community College's Small Business Assistance Center. § Create economic opportunities by providing the availability and access to train approximately 15 very-low income Auburn residents so that at least half of them can find and sustain a job by allocating $15,000 of CDBG funds to the Multi-Service Center Employment Program. DI.C Page 93 of 125 October 22, 2013 8 DISTRIBUTION OF FUNDS CDBG Funds Proposed CDBG Disbursements 2014 Public Services -- HealthPoint: Dental & Medical Care $63,000 -- Multi-Service Center Employment Program $15,000 subtotal: Public Services $78,000 Capital Funds -- Affordable Housing 2.. City of Auburn Housing Repair Program $200,000 -- Suitable Living Environment 2.. Youth Outreach Center $100,000 -- Economic Development 2.. GRCC Small Business Assistance Center $37,500 2.. Downtown Business Façade Program $9,500 subtotal: Capital Funds $347,000 Administration -- Program Management 2. City of Auburn Community Services $100,000 subtotal: Administration $100,000 Total CDBG Funds: $525,000 Source of CDBG Funds: 2014 -- 2014 Estimated Entitlement: $525,000 Total Estimated CDBG Funds $525,000 DI.C Page 94 of 125 October 22, 2013 9 Human Services Funding 2014 Auburn Human Service Agencies: 2014 Abused & Neglected Children 2 AYR: ACAP Childcare Subsidies 20,000 2 Auburn Youth Resources 85,000 2 Birth to Three Development Center 10,000 2 CHS: Family Resource Center 20,000 2 CHS: Strengthening Families Program 10,000 2 Dynamic Partners: Children Therapy Center 10,000 2 Communities In Schools 5,000 2 Pediatric Interim Care Center 10,000 subtotal: 170,000 Domestic Violence & Sexual Assault 2 Consejo 10,000 ... Crisis Clinic: 2-1-1 Line, 24 Hr., Teen Link 3,000 2 DAWN: Housing 9,000 2 KCSARC 22,500 2 Jubilee Center: Latino Program 7,500 2 VCCC: DV Victim Support 10,000 2 YWCA: Children DV Services 5,000 2 YWCA: DV Services 20,000 subtotal: 87,000 Physically & Mentally Fit / Substance Abuse 2 Auburn Respite 10,000 2 Christ Community Free Clinic 20,000 2 Senior Services Vol. Transportation 5,000 2 SKC: Mobile Medical Program 10,000 2 VCCC: COD Treatment 12,000 subtotal: 57,000 DI.C Page 95 of 125 October 22, 2013 10 Human Services Funding 2014 (Continued) Auburn Human Service Agencies: 2014 Poverty Reduction 2 AFB: Emergency Food 35,000 2 AFB: Community Suppers 5,000 2 Auburn Senior Center: Meals Program 5,000 2 CCS: CHORE Program 3,000 2 CCS: HOME/ARISE 15,000 2 CCS: Katherine’s House & Rita’s House 5,000 2 Senior Services: Meals on Wheels 7,000 2 Multi-Service Center: Emergency & Transitional Housing 8,000 2 Neighborhood House 5,000 2 Pregnancy Aid 5,000 2 St. Vincent de Paul: Assistance 10,000 2 South Mental Health: PATH 5,000 2 South King Council of Human Services 10,000 2 Ukrainian Center: Crisis Intervention 5,000 2 Ukrainian Center: Refugee Assistance 7,500 2 WWEE: REACH 8,000 2 YWCA: Emergency Housing 4,000 2 YWCA: Transitional Housing 14,000 subtotal: 156,500 Total General Fund Human Services $470,500 Contingency Plans for Changes in Funding Total appropriations may not exceed actual revenues and no liability is to be incurred in excess of appropriations. In the event that actual revenues are different than the revenues estimated by the CDBG budget, the following actions shall be taken: (a) CDBG Public Service Programs: In the event the City receives a lesser amount of CDBG funding than budgeted for public services, then the reduction will be made as follows: 1. Reduce or eliminate the appropriation to the Multi-Service Center's Employment Program by $7,500 or the amount of the funding reduction, which ever amount is less. 2. Reduce the appropriation to HealthPoint by $52,500 or the remaining balance of the reduction, which ever amount is less. DI.C Page 96 of 125 October 22, 2013 11 (b) CDBG Capital-Funds Programs: In the event of a reduction in CDBG capital funds, the amount of reduction will be prorated evenly among the funded project. (c) Unspent CDBG Capital Grants: The funds appropriated to subrecipients for capital improvements must be expended within the term of the subrecipient’s CDBG grant agreement. CDBG funds appropriated for capital improvements will be considered abandoned, and the funds will be re-appropriated, if any of the following conditions exist: (a) The term of the grant agreement expires and the subrecipient fails to request an extension in accordance with the terms of the agreement. (b) The subrecipient fails to submit a request for reimbursement or fails to submit an activity report during the program year. (c) The subrecipient fails to make the project “bid ready” within the first year after the appropriation. “Bid ready” means that, at a minimum, the bid specifications are drafted and the subrecipient is ready to solicit bids. (d) General Fund Public Services: 1. Reduction of General Fund Revenues: In the event of a reduction in the general fund appropriation for human services, the reductions will be applied in the following order: (a) Communities In Schools: the lesser of $5,000 or the amount of the reduction. (b) St. Matthew's Jubilee Center's Latino Program: the lesser of $7,500 or the remaining amount of the reduction. (c) CHORE Program: the lesser of $3,000 or the remaining amount of the reduction. (d) If the above reductions remain less than the total amount of the general fund reduction, then the remaining amount of the reduction will be applied evenly by a prorated amount among the remaining appropriations. 2. Increase in Funding: In the event of an increase in funding, then previous reductions in appropriated amounts, if any, will be restored to the amounts recommended for 2014 in the reverse order in which the above reductions were made. If funds remain after all reductions have been restored, then the remaining funds will be distributed according to the allocation recommended by the Planning and Community Development Committee and approved by the City Council. FAIR HOUSING The City of Auburn continues to monitor compliance with the Fair Housing Act. Complaints are referred to the Washington State Human Rights Commission for resolution. In 2006, the City completed an Analysis of Impediments to Fair Housing Choice (AI) as required for CDBG entitlement communities. The Fair Housing Consultant identified three impediments and made three recommendations. The recommendations were: · Expand current education and outreach efforts; DI.C Page 97 of 125 October 22, 2013 12 · Continue ongoing enforcement activities; and · Target homeownership and lending marketing to minority households. The City has implemented and continues to expand these recommendations. Information about Fair Housing has been put on the City of Auburn's website and made available at City Hall. The information will include links pertaining to where residents can file a complaint in the event of alleged discrimination. Information will be available in English and Spanish. Summary data regarding the number of fair housing complaints filed against landlords and realtors in Auburn will be reported in the CAPER. The City is currently working with the Puget Sound Regional Council (PSRC) and the entitlement jurisdictions to complete and adopt a broader AI in conjunction with HUD Region X. PUBLIC HOUSING The City of Auburn continues to support public housing communities located within its city limits. Many of the residents who receive the services provided by the City's human service grants live in public housing communities. Two grant recipients are located within public housing communities. In addition, the City of Auburn's Housing Repair program serves approximately 10 – 12 residents per year who live at Tall Cedars Mobile Home Park, which is owned by the King County Housing Authority. Home repairs include furnaces, hot water tanks, wheelchair ramps and other repairs necessary to keep the home habitable. The following summarizes the grants provided to specific public housing communities: Agency/Program Public Housing Community Amount Auburn Food Bank Burndale $40,000 Housing Repairs Tall Cedars Mobile Home Park $50,000 Total: Public Housing Community Programs $90,000 CHRONIC HOMELESSNESS The City of Auburn will continue to provide funding to regional and local agencies that provide assistance to homeless families. In 2014 the City will strive to maintain a continuum of care for homeless families that includes emergency assistance, emergency shelters, severe weather shelter and transitional housing. In addition, the City provides funds for the provision of medical care, childcare and employment training to help prevent people from becoming homeless. The City of Auburn plans to allocate $55,000 of its General Funds to provide more than 4,000 bednights of emergency shelter and/or transitional housing to approximately 120 Auburn residents. The following summarizes the grants awarded with the intent to reduce chronic homelessness: DI.C Page 98 of 125 October 22, 2013 13 Agency / Program Award Residents Services Provided Catholic Community Services Katherine’s House & Rita’s House $5,000 3 transitional housing DAWN Confidential Shelter $9,000 15 160 bednights Multi-Service Center $8,000 29 870 bednights HOME/ARISE Emergency Shelter $15,000 30 1,650 bednights YWCA Emergency & Transitional Housing $18,000 46 1,400 bednights Total: $55,000 123 4,080 bednights GEOGRAPHIC DISTRIBUTION CDBG funds spent on neighborhood revitalization and housing repairs for targeted neighborhoods will occur primarily within the Census Tract 306 and Census Tract 307. According to the Census Bureau, these two census tracts are predominantly low income with median household incomes less than 80% of the King County median household income. Public services funded with CDBG funds and housing repairs in non-targeted neighborhoods will be offered to low income or limited clientele residents citywide. LEAD-BASED PAINT HAZARDS The City of Auburn will continue to implement U.S. Department of Housing and Urban Development (HUD) regulations to protect young children from lead-based paint hazards in housing that is financially assisted by the federal government. The requirements apply only to housing built before 1978; the year lead-based paint was banned nationwide for consumer use. The following table summarizes actions required by these regulations. Amount of Grant <$5,000 $5,000-$25,000 > $25,000 General Approach Do No Harm Identify and control lead hazards Identify and abate lead hazards Notification Pamphlet Pamphlet & Notice of Assessment Pamphlet & Notice of Hazard Reduction Evaluation Visual Paint Testing Risk Assessment Reduction Strategy Repair surfaces disturbed during rehab work Interim Controls Abatement and Interim Controls DI.C Page 99 of 125 October 22, 2013 14 BARRIERS TO AFFORDABLE HOUSING The City of Auburn will continue to look at policies that remove barriers to affordable housing. The City of Auburn's Comprehensive Land Use includes several policies and objectives that will guide the City toward achieving its affordable and fair housing goals. These policies include maintaining flexibility in land use to achieve a balanced mix of affordable housing opportunities. The City will continue to pursue mixed use developments that are consistent with the transportation oriented developments located in Auburn's downtown. The City will look for opportunities with public and private agencies to implement policies and offer programs that help alleviate physical and economic distress, conserve energy resources, improve the quality and quantity of community services, and eliminate conditions that are detrimental to health, safety and public welfare. LOW-MODERATE INCOME BENEFITS Over the past three years approximately 90% of the clients served by programs funded with CDBG funds earned low to moderate incomes. The beneficiaries of programs funded in 2014 with CDBG funds are not expected to deviate from these past trends. The City of Auburn will continue to distribute its funds for human services based on priority needs identified for people with low-to-moderate incomes with a particular emphasis on people who live in poverty. POLICIES AND CERTIFICATIONS Agencies applying for CDBG funds are required to respond to general and program specific polices in their applications. All projects are evaluated to determine if they are: 1. Eligible relative to federal guidelines; 2. Consistent with the program objectives and strategies; 3. Consistent with local, state and federal regulations; 4. Feasible within contract and timeline guidelines; and 5. Capable of developing and measuring outcomes. These policies include, among others: · Consistency with local codes and policies; · Restrictions on the change of use of property and buildings which were acquired or improved with CDBG funds; · Minimization of displacement and the provision of relocation assistance; · Adherence to federal wage rates; · Compliance with federal audit requirements; and · Adherence to and enforcement of lead-based paint abatement regulations, fair housing laws and affirmative action. DI.C Page 100 of 125 October 22, 2013 15 DOCUMENTATION AND ON-SITE MONITORING Detailed records are maintained and reviewed to determine and assure agency compliance with its contract and other applicable regulations. Deficiencies in record keeping are documented and technical assistance to correct noted deficiencies is provided. The failure to comply with contractual requirements and regulations could result in remedial actions and/or the termination of funding. FISCAL AUDITS The City conducts an internal audit to ensure that its records are complete and agencies are complying with applicable rules and regulations. In addition, the City’s records are subject to an independent annual audit by the State Auditor. Both the City's internal audit and the State Auditor test to determine the City’s compliance with the following CDBG requirements: § Political Activity; § Davis-Bacon and Related Acts; § Civil rights; § Cash Management; § Federal Financial Reports; § Allowable Costs & Cost Principles; § Drug-Free Workplace Act; and § Various administrative requirements. MORE INFORMATION For more information and/or to get on the City's mailing list for Consolidated Plan updates and grant applications, please contact: Michael Hursh, Advisor to the Mayor Department of Administration 25 West Main Street, Auburn, WA 98001 Phone: (253) 804-5029 Email: mhursh@auburnwa.gov DI.C Page 101 of 125 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 5003 Date: October 28, 2013 Department: Planning and Development Attachments: Resolution No. 5003 Exhibit A - Remedial Action Grant Agreement Figure 1 Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: In 2011, the Boeing Company notified the City of Auburn that a release of the chemical trichloroethylene (TCE) that is thought to have occurred at its fabrication plant located at 700 15th Street SW between 1973 and 1994, had migrated offsite to the north and west of the facility (see Figure 1, attached). The Boeing Company (Boeing) is currently conducting a remedial investigation overseen by the Department of Ecology (Ecology) to determine the full extent of soil and groundwater contamination associated with the release. The City of Auburn is actively monitoring the remedial investigation process that is underway, and upon completion of the remedial investigation, a remedial action plan is expected to be developed, approved by Ecology, and implemented by Boeing. The City has requested financial assistance from Ecology in the form of a remedial action grant to address broader concerns that have arisen from the TCE groundwater contamination, such as public health, ecological health, worker safety, and potential economic impacts. The grant will be used to help address these issues and to develop strategies to promote redevelopment of properties impacted by the groundwater contamination. The grant will not be used to fund remedial investigation or remedial actions that are otherwise already required to be conducted under state and federal law. Overview of Remedial Action Grant (Integrated Planning Grant) The grant provides the City with $186,000.00 on a cost reimbursement basis to complete the approved project, and is retroactively effective from May 1, 2013 to June 30, 2015. No City matching funds are required. AUBURN * MORE THAN YOU IMAGINEDDI.D Page 102 of 125 The grant-funded project consists of three main activity areas: 1) Environmental Review; 2) Economic Assessment; and 3) Community Involvement and Redevelopment Planning. Task 1: Environmental Review . The environmental review task is supplemental to the environmental review performed for the remedial investigation, and will help to identify any data gaps and to identify sources for acquiring the additional data. This task will also provide information to assist the City in understanding and communicating the impacts associated with the groundwater plume on public health, land use, and the local economy. Task 2: Economic Assessment . The economic assessment task involves the development of a GIS-based data model for characterization and valuation of economic impacts associated with the groundwater contamination plume, and an economic impact evaluation. This task will also assess public/stakeholder awareness of contamination and collect suggestions regarding public communication strategies and short/long-term mitigation. Task 3: Community Involvement and Redevelopment Planning . This task will create a development strategy to facilitate continued operation and redevelopment of properties in the impacted area. This task will also develop an on-going strategy for public outreach and communication with Auburn’s residential and the economic development community, focusing on communication, messaging, and education. A copy of Resolution No. 5003 containing the grant agreement between the City and Ecology is attached. Reviewed by Council Committees: Planning And Community Development Other: Planning, Legal Councilmember:Backus Staff:Welch Meeting Date:November 4, 2013 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Page 103 of 125 RESOLUTION NO. 5 0 0 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A GRANT AGREEMENT BETWEEN THE CITY OF AUBURN AND THE STATE DEPARTMENT OF ECOLOGY WHEREAS; a plume of groundwater contaminated with Trichloroethylene TCE) and related chemical breakdown products originating from the Boeing Aubum Site has impacted an area within the western portion of Aubum; and WHEREAS, the Boeing Company is conducting a remedial investigation overseen by the Washington State Department of Ecology to determine the nature and extent of the contamination to provide information for future remedial actions; and WHEREAS, the City has concems regarding the impacts of the contamination that are broader than the anticipated scope of the state-directed remedial investigation, including the poterrtial for adverse effects related to economic, public health, property management, and worker safety impacts; and WHEREAS, the City lacks the resources necessary to address'issues thaY are associated with the groundwater contamination but may not be addressed by the state-directed remedial investigation; and WHEREAS, the city applied for and was awarded a Remedial Action Grant from the Department of Ecology; and WHEREAS, the Remedial Action Grantwould provide $186,000.00 to the City to assist with monitoring and participating in the state-directed remedial investigation, and to carry out an area-wide planning effort to investigate potential Resolution No. 5003 October 28, 2013 Page 1 of 3DI.D Page 104 of 125 impacts that the groundwater contamination may pose to the City, and to develop strategies to address such impacts. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, HEREBY RESOLVES as follows: Section 1. That the Mayor of the City of Aubum and the Aubum City Clerk are hereby authorized to execute a Remedial Action Grant Agreement between the City of Auburn and the Department of Ecology which agreement shall be in substantial conformity with the Agreement attached hereto as Exhibit A° and incorporated herein by this reference.. Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this day of 2013. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam, City Clerk Resolution No. 5D03 October 28, 2013 Page 2 of 3DI.D Page 105 of 125 APPRO D AS TO FORM: Daniel B. Heid, Ci Attorney Resolution No. 5003 October 28, 2 13 Page 3 of 3DI.D Page 106 of 125 REMEDIAL ACTION GRANT AGREEMENT G1400334 BETWEEN THE STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY AND CITY OF AUBURN This is a binding agreement entered into by and between the state of Washington, Department of Ecology, hereinafter referred to as “ECOLOGY,” and the City of Auburn, hereinafter referred to as the “RECIPIENT ,“ to carry out the activities described herein. RECIPIENT ADDRESS 25 W Main St Auburn, WA 98001-4998 RECIPIENT REPRESENTATIVE Peter B. Lewis, Mayor RECIPIENT PROJECT MANAGER Chris Andersen, 253-876-1962 RECIPIENT FINANCIAL MANAGER Darcie Hanson, 253-804-5064 ECOLOGY FINANCIAL MANAGER Lydia Lindwall, 360-407-6067 ECOLOGY PROJECT MANAGER John Means, 360-407-7188 FUNDING SOURCE Local Toxics Control Account (LTCA) MAXIMUM ELIGIBLE COST $186,000 STATE GRANT SHARE $186,000 RECIPIENT GRANT SHARE $0 MAXIMUM STATE SHARE PERCENT 100% FEDERAL TAX IDENTIFICATION NUMBER 91-6001228 EFFECTIVE DATE OF THE AGREEMENT May 1, 2013 EXPIRATION DATE OF THE AGREEMENT June 30, 2015 DI.D Page 107 of 125 Grant No. G1400334 Areawide Redevelopment Plan - IPG City of Auburn 2 PART 1: SITE HISTORY AND BACKGROUND Site Description: This project considers brownfield properties impacted by area-wide groundwater contamination from the Boeing Auburn Site (Facility Site ID 2018, Cleanup ID 5049). The Boeing Auburn Site is owned and operated by Boeing. Boeing formerly operated a trichloroethylene (TCE) vapor degreaser and a 1,1,1-trichloroethane vapor degreaser in the former 17-05 Building, in the current location of the Area 1 building. The Area 1 building is located east of Perimeter Rd and south of 15th St SW in Auburn. Boeing is the identified Potentially Liable Person (PLP) under the Agreed Order. The impacted area encompasses approximately 768 acres of the City of Auburn and the adjacent City of Algona. The estimated location of the impacted area is north and northwest of Boeing’s current property boundaries. Auburn is a suburban community located approximately 30 miles south of Seattle. Problem to be Addressed: Areas affected by the groundwater plume from the Boeing Auburn Site have become a large brownfield site with both real and perceived environmental impacts. Multiple contaminants of concern (COCs) have been identified at the Boeing Auburn Site. TCE and its breakdown products are the primary COCs, given the nature of the known source. COCs have migrated outside the Boeing and Area 1 property boundaries via groundwater transport and may present an exposure risk to both human and ecological receptors via contamination of drinking water sources, discharge to surface water bodies, or volatilization to indoor air. A secondary source area is suspected, but has not been confirmed. The presence of the plume threatens to diminish property values in the area, freeze real estate transactions, and restrict future development outside the impacted area, potentially decreasing the RECIPIENT’s tax and permit revenues. Public awareness of the site is increasing and uncertainty associated with human and ecological health risks and environmental impacts to properties is creating challenges for the RECIPIENT. Purpose of the Project: The Remedial Investigation/Feasibility Study (RI/FS) process underway for groundwater contamination associated with the Boeing Auburn Site is financed by the PLP with formal oversight from ECOLOGY. Therefore, this project will not fund remedial investigation or remedial actions that are the responsibility of the PLP. The RECIPIENT would like to address broader concerns that have arisen from the plume, such as public health, ecological health, worker safety, property management, and financial impacts. The RECIPIENT proposes to use the Integrated Planning Grant to develop strategies to promote redevelopment of properties impacted by area-wide groundwater contamination from the Boeing Auburn Site. The RECIPIENT would like to address key data gaps that remain in the characterization and understanding of the site. The RECIPIENT will create strategies to address concerns on City-owned properties. These strategies will also address challenges on privately owned properties impacted by the groundwater contamination. Impacts to private property could have an impact on the RECIPIENT because of diminished tax and permit revenues and market uncertainty for real estate. DI.D Page 108 of 125 Grant No. G1400334 Areawide Redevelopment Plan - IPG City of Auburn 3 PART 2: SCOPE OF WORK The tasks set forth below summarize the RECIPIENT’s activities to be performed under this agreement. Costs are limited to those approved by ECOLOGY in the current budget. TASK 1: GRANT AND PROJECT ADMINSTRATION This task funds RECIPIENT’s eligible costs ECOLOGY deems reasonable and necessary to administer the grant and project activities. Eligible administrative costs may include: • Costs incurred ensuring compliance with the terms of the grant. • Costs to conduct, coordinate, and schedule project activities in the scope of work. • Costs of meetings and communications with the public, consultants/contractors, or ECOLOGY. • Costs of procurement and management of consultants and construction contractors. • Quality control and quality assurance oversight of all project elements. • Prepare and submit payment requests, and progress or other reports. • Grant administration, billing, and reporting. • Development and maintenance of grant files. • Recipient travel and training approved in advance. • Purchase services, supplies, tools, and equipment needed to accomplish grant tasks. Equipment purchases are conditionally eligible and require prior written approval by ECOLOGY’s Financial Manager. Refreshments for meetings must be approved in advance by the Financial Manager. Any costs incurred without prior approval by the Financial Manager are the responsibility of the RECIPIENT. TASK 2: REMEDIAL INVESTIGATIONS This task funds the RECIPIENT’s eligible costs ECOLOGY deems reasonable and necessary to plan and perform supplemental Remedial Investigations for the impacted area. This includes all draft and final plans and reports. Eligible costs may include: • Data collection plans/sampling plans. • Surface, groundwater, municipal drinking water well, and private drinking water well data collection and analyses. Costs for remedial investigation or remedial actions that are the responsibility of the PLP are not eligible. The RECIPIENT will consult and coordinate with ECOLOGY in the development of consultant scopes of work for activities under this task. The RECIPIENT will provide ECOLOGY with draft and final copies of plans, reports, analyses, technical documents, data, and other deliverables prepared under this task. The RECIPIENT will work in close coordination with ECOLOGY as both a financial and a technical partner on activities performed under this task. DI.D Page 109 of 125 Grant No. G1400334 Areawide Redevelopment Plan - IPG City of Auburn 4 TASK 3: INTEGRATED PLANNING This task will include costs ECOLOGY determines reasonable and necessary for the RECIPIENT to participate in the RI/FS review process and complete economic assessment, planning, and development of implementation strategies for the site. Eligible costs include the following: • Review of reports and technical documents related to RI/FS process. • Technical communication. • Economic impact research. • Conceptual economic impact model. • GIS analysis. • Stakeholder interviews and survey. • Economic impact evaluation. • Community involvement. • Development strategies. • Policy recommendations. Costs for remedial investigation or remedial actions that are the responsibility of the PLP are not eligible. The RECIPIENT will consult and coordinate with ECOLOGY in the development of consultant scopes of work for activities under this task. The RECIPIENT will provide ECOLOGY with draft and final copies of plans, reports, analyses, technical documents, communication materials, public information materials, web page content, open house agendas, economic and GIS models, interview and survey instrument design, and other deliverables developed under this task. The RECIPIENT will work in close coordination with ECOLOGY as both a financial and a technical partner on activities performed under this task. DI.D Page 110 of 125 Grant No. G1400334 Areawide Redevelopment Plan - IPG City of Auburn 5 PART 3: FUND SOURCE AND BUDGET A. FUND SOURCE Total Eligible Project Cost $186,000 Fund Fund Share (%) Maximum Fund Amount Local Toxics Control Account (LTCA) 100% $186,000 Match Requirement Match Share (%) Match Amount Cash Match 0% $0 B. BUDGET Grant Tasks Estimated Eligible Cost Estimated Maximum Fund Amount Estimated Start Date Estimated End Date 1. GRANT AND PROJECT ADMINISTRATION $10,000 $10,000 5/1/2013 12/31/2014 2. REMEDIAL INVESTIGATIONS $40,000 $40,000 7/1/2013 12/31/2014 3. INTEGRATED PLANNING $136,000 $136,000 5/1/2013 12/31/2014 TOTAL: $186,000 $186,000 5/1/2013 12/31/2014 DI.D Page 111 of 125 Grant No. G1400334 Areawide Redevelopment Plan - IPG City of Auburn 6 C. BUDGET CONDITIONS 1. Any work performed or costs incurred prior to the effective date or after the expiration date of this agreement is at the sole expense of the RECIPIENT. 2. Overhead is eligible at a rate of up to 25 percent of RECIPIENT staff salaries and benefits for time devoted to tasks outlined in this agreement. 3. The RECIPIENT shall provide ECOLOGY a list of staff that will be working on the project, their title and role, the percentage of time they will devote to grant projects, their salary rate, and their benefit rate. 4. To increase or decrease state funding or change the scope of work, ECOLOGY requires a formal amendment. Reallocating funds among grant tasks may be performed through a letter amendment. PART 4: SPECIAL TERMS AND CONDITIONS A. ARCHEOLOGICAL AND CULTURAL RESOURCES The RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to archeological or cultural resources. RECIPIENT shall immediately cease work and notify ECOLOGY if any archeological or cultural resources are found while conducting work under this agreement. In the event that historical or cultural artifacts are discovered at the project site, the RECIPIENT shall also notify the state historic preservation officer at the Department of Archaeology and Historic Preservation at (360) 586-3065. Applicability of the National Historic Preservation Act (NHPA) may require the RECIPIENT to obtain a permit pursuant to Chapter 27.53 RCW prior to conducting on-site activity with the potential to impact historic properties (such as invasive sampling, dredging, or cleanup actions). B. BILLING 1. Unless otherwise approved in writing by the ECOLOGY Financial Manager, the RECIPIENT shall submit a payment request to ECOLOGY quarterly. 2. The RECIPIENT shall submit payment requests on ECOLOGY provided forms that include an A-19, B2, C2, E, and a progress report, unless alternative forms are approved by the ECOLOGY Financial Manager. 3. Except for the A-19, ECOLOGY prefers the electronic submittal of payment requests and backup documentation. If the RECIPIENT submits paper copies, the RECIPIENT must submit one copy to the ECOLOGY financial manager, and one copy to the ECOLOGY project manager. 4. The final payment request shall include a Final Project Report on ECOLOGY provided forms unless otherwise approved by the ECOLOGY Financial Manager. 5. In-kind services are not eligible for match. 6. Legal costs are not grant eligible. DI.D Page 112 of 125 Grant No. G1400334 Areawide Redevelopment Plan - IPG City of Auburn 7 7. Some costs require the ECOLOGY Financial Manager’s approval. It is the RECIPIENT’s responsibility to understand the eligibility of costs and their responsibility to obtain approvals prior to incurring costs. Costs incurred without required prior approvals may be at the sole expense of the RECIPIENT. C. DOCUMENTATION 1. RECIPIENT shall include the supporting documentation for all expenses, including RECIPIENT salary and benefits. Supporting documentation includes contractor and subcontractor invoices and receipts, accounting records, or any other form of record that establishes the appropriateness of an expense. 2. ECOLOGY may request additional documentation if needed to determine if a cost will be allowed. 3. RECIPIENT shall provide clear and legible supporting documentation and present it organized by task as entered on the C2. 4. RECIPIENT accounting procedures shall include maintaining supporting documentation in a common grant file. This includes cancelled checks, invoices, purchase receipts, payroll records, time and attendance records, contract award documents, and vouchers sent to ECOLOGY. The Recipient shall keep all supporting documentation for audit purposes for at least three years after the expiration date of the agreement. D. EQUIPMENT ACQUISITION, USE MANAGEMENT, AND DISPOSITION Equipment Acquisition: The RECIPIENT may purchase equipment needed to accomplish the scope of work in the grant agreement, with written approval by ECOLOGY’s Financial Manager. The RECIPIENT is responsible for any costs the Financial Manager does not approve. Generally, the ECOLOGY Financial Manager will need the following information to evaluate requests to purchase equipment: 1. Description of the equipment, including identification of operation and maintenance items that are to be grant funded (such as insurance, repairs, fuel, etc.). 2. Justification for the purchase, including analysis of rent vs. purchase. 3. Total Cost, including estimate of operation and maintenance costs. 4. Useful life-expectancy of the equipment. Equipment Use: During the effective dates of the agreement and any amendments thereto, equipment purchased with grant funds must be used to accomplish activities funded by the agreement. It may be used for activities not funded by the agreement as long as that use does not interfere with work on the originally authorized projects. The RECIPIENT may not use the equipment to provide services for a fee to compete unfairly with private companies providing equivalent services, unless specifically permitted by statute. DI.D Page 113 of 125 Grant No. G1400334 Areawide Redevelopment Plan - IPG City of Auburn 8 The RECIPIENT agrees to make equipment purchased with grant funds available for use by ECOLOGY as long as that use does not interfere with work on the originally authorized projects. Equipment Management: The RECIPIENT agrees to maintain and manage the equipment properly to optimize its life span. The RECIPIENT must have in place some form of inventory control system that includes a physical inventory to document where the equipment is being used, and a maintenance record that insures the equipment is being kept in good working condition. Equipment Disposition: When the equipment is no longer needed for the originally authorized purpose, the RECIPIENT shall dispose of purchased equipment by sale for fair market value, ensuring the highest possible return. Proceeds shall be used for RECIPIENT’s monitoring or other cleanup related activities. E. FAILURE TO COMMENCE AND SUSTAIN WORK In the event the RECIPIENT fails to commence work under this agreement within 3 months, or sustain work in accordance with the work schedule established in the order or decree for the site, ECOLOGY reserves the right to terminate this agreement. F. MINORITY AND WOMEN’S BUSINESS PARTICIPATION The RECIPIENT agrees to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women-owned (WBE) businesses in purchases and contracts initiated after the effective date of this agreement. Contract awards or rejections cannot be made based on MBE or WBE participation. M/WBE participation is encouraged, however, and the RECIPIENT and all prospective bidders or persons submitting qualifications should take the following steps, when possible, in any procurement initiated after the effective date of this agreement: 1. Include qualified minority and women's businesses on solicitation lists. 2. Assure that qualified minority and women's businesses are solicited whenever they are potential sources of services or supplies. 3. Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. 4. Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women's businesses. 5. Use the services and assistance of the State Office of Minority and Women's Business Enterprises (OMWBE) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. 6. The RECIPIENT should report payments made to qualified firms to ECOLOGY at the time of submitting each invoice. Please include the following information on the ECOLOGY provided Form D: i. Name and state OMWBE certification number (if available) of any qualified firm receiving funds under the invoice, including any sub-and/or sub-subcontractors. ii. The total dollar amount paid to qualified firms under this invoice. DI.D Page 114 of 125 Grant No. G1400334 Areawide Redevelopment Plan - IPG City of Auburn 9 G. PROCUREMENT AND CONTRACTS a) The RECIPIENT certifies that it will follow its standard procurement procedures and/or applicable state law in awarding contracts; RECIPIENTS with no formal procurement procedures must certify that they have complied with the "Standards for Competitive Solicitation," found in the Administrative Requirements for Recipients of Ecology Grants and Loans, Ecology Publication #91-18 (Revised September 2005). b) Upon issuance, the RECIPIENT shall submit a copy of all requests for qualifications (RFQs), requests for proposals (RFPs), and bid documents relating to this grant agreement to ECOLOGY’S Project Manager. Prior to contract execution, the RECIPIENT shall submit all draft documents and a copy of the draft proposed contract to the ECOLOGY Project Manager for review and approval. Following the contract execution, the RECIPIENT shall submit a copy of the final contract to ECOLOGY’s Project and Financial Managers. H. REPORTING 1. Progress Reports: The RECIPIENT shall submit progress reports with each payment request. The RECIPIENT shall submit a progress report no less frequently than quarterly, even if a payment request is not submitted. These reports shall be in accordance with the ECOLOGY- approved reporting format as indicated in the Remedial Action Grant Guidelines, or as otherwise approved by the ECOLOGY Financial Manager. ECOLOGY shall not approve payments without the required progress reports. 2. Spending Plans: The RECIPIENT shall submit a spending plan to ECOLOGY. The spending plan identifies the RECIPIENT’S quarterly billing projections. The RECIPIENT shall update the spending plan as needed throughout the term of the agreement upon request. 3. Final Project Report: In addition to the progress report that identifies the work performed during the latest billing period, the final payment request shall include a copy of the final project report. This report summarizes the project goals, purpose of the actions conducted, and outcomes of the project. ECOLOGY may withhold final payment pending RECIPIENT’s submittal of the final project report. 4. Sampling data: The RECIPIENT shall submit all sampling data to ECOLOGY in both printed and electronic formats in accordance with WAC 173-340-840(5) and the Toxics Cleanup Program Policy 840: Data Submittal Requirements. ECOLOGY may withhold payment if the RECIPIENT does not submit sampling data. I. STATE-WIDE VENDOR REGISTRATION RECIPIENT will receive payment for approved and completed work through Washington State’s Department of Enterprise Services Statewide Payee Desk. To receive payment you must register as a state-wide vendor by submitting a state-wide vendor registration form and an IRS W-9 form at website, http://www.des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx. Contact DES at the Payee Help Desk at (360) 407-8180 or email payeehelpdesk@des.wa.gov for any questions about the vendor registration process. DI.D Page 115 of 125 Grant No. G1400334 Areawide Redevelopment Plan - IPG City of Auburn 10 J. TRAINING The RECIPIENT agrees to participate in any ECOLOGY recommended or required trainings related to fulfilling the terms of the agreement. K. USE OF EXISTING CONTRACTS The RECIPIENT may use existing contracts that conform to adopted procurement procedures and applicable state laws. The RECIPIENT shall submit a copy of the contract to ECOLOGY upon request. The grant eligibility of products or services secured by the RECIPIENT under existing contracts used to perform the scope of work in this agreement must be deemed allowable and reasonable by ECOLOGY prior to cost reimbursement. L. ALL WRITINGS CONTAINED HEREIN This agreement, including the appended “General Terms and Conditions,” the latest approved budget, Remedial Action Program Guidelines, and ECOLOGY’S Administrative Requirements for Recipients of Ecology Grants and Loans, Ecology Publication #91-18 (Revised September 2005), contains the entire understanding between the parties, and there are no other understandings or representations except as those set forth or incorporated by reference herein. No subsequent modification(s) or amendment(s) of this grant agreement shall be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY and made part of this agreement. IN WITNESS WHEREOF, the parties hereby sign this Grant Agreement: STATE OF WASHINGTON CITY OF AUBURN DEPARTMENT OF ECOLOGY _______________________________________ _____________________________ James J. Pendowski, Program Manager Date Peter B. Lewis Date Toxics Cleanup Program Mayor Approved as to form only Assistant Attorney General DI.D Page 116 of 125 1 GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements of the Department of Ecology A. RECIPIENT PERFORMANCE All activities for which grant/loan funds are to be used shall be accomplished by the RECIPIENT and RECIPIENT's em ployees. The RECIPIENT shall only use contractor/consultant assistance if that has been included in the agreement’s final scope of work and budget. B. SUBGRANTEE/CONTRACTOR COMPLIANCE The RECIPIENT must ensure that all subgrantees and contractors comply with the terms and conditions of this agreement. C. THIRD PARTY BENEFICIARY The RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this agreement, the state of Washington is named as an express third-party beneficiary of such subcontracts with full rights as such. D. CONTRACTING FOR SERVICES (BIDDING) Contracts for construction, purchase of equipment and professional architectural and engineering services shall be awarded through a competitive process, if required by State law. RECIPIENT shall retain copies of all bids received and contracts awarded, for inspection and use by the DEPARTMENT. E. ASSIGNMENTS No right or claim of the RECIPIENT arising under this agreement shall be transferred or assigned by the RECIPIENT. F. COMPLIANCE WITH ALL LAWS 1. The RECIPIENT shall comply fully with all applicable Federal, State and local laws, orders, regulations and permits. Prior to commencement of any construction, the RECIPIENT shall secure the necessary approvals and permits required by authorities having jurisdiction over the project, p rovide assurance to the DEPARTMENT that all approvals and permits have been secured, and make copies available to the DEPARTMENT upon request. 2. Discrimination. The DEPARTMENT and the RECIPIENT agree to be bound by all Federal and State laws, regulations, and policies against discrimination. The RECIPIENT further agrees to affirmatively support the program of the Office of Minority and Women's Business Enterprises to the maximum extent possible. If the agreement is federally-funded, the RECIPIENT shall report to the DEPARTMENT the percent of grant/loan funds available to women or minority owned businesses. 3. Wages And Job Safety. The RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington which affect wages and job safety. 4. Industrial Insurance. The RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. If the RECIPIENT fails to comply with such laws, the DEPARTMENT shall have the right to immediately terminate this agreement for cause as provided in Section K.1, herein. G. KICKBACKS The RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this project to give up any part of the compensation to which he/she is otherwise entitled or, receive any fee, commission or gift in return for award of a subcontract hereunder. H. AUDITS AND INSPECTIONS 1. The RECIPIENT shall maintain complete program and financial records relating to this agreement. Such records shall clearly indicate total receipts and expenditures by fund source and task or object. All grant/loan records shall be kept in a manner which provides an audit trail for all expenditures. All records shall be kept in a common file to facilitate audits and inspections. Engineering documentation and field inspection reports of all construction work accomplished under this agreement shall be maintained by the RECIPIENT. DI.D Page 117 of 125 2 2. All grant/loan records shall be open for audit or inspection by the DEPARTMENT or by any duly authorized audit representative of the State of Washington for a period of at least three years after the final grant payment/loan repayment or any dispute resolution hereunder. If any such audits identify discrepancies in the financial records, the RECIPIENT shall provide clarification and/or make adjustments accordingly. 3. All work performed under this agreement and any equipment purchased, shall be made available to the DEPARTMENT and to any authorized state, federal or local representative for inspection at any time during the course of this agreement and for at least three years following grant/loan termination or dispute resolution hereunder. 4. RECIPIENT shall meet the provisions in OMB Circular A-133 (Audits of States, Local Governments & Non Profit Organizations), including the compliance Supplement to OMB Circular A-133, if the RECIPIENT expends $500,000 or more in a year in Federal funds. The $500,000 threshold for each year is a cumulative total of all federal funding from all sources . The RECIPIENT must forward a copy of the audit along with the RECIPIENT’S response and the final corrective action plan to the DEPARTMENT within ninety (90) days of the date of the audit report. I. PERFORMANCE REPORTING The RECIPIENT shall submit progress reports to the DEPARTMENT with each payment request or such other schedule as set forth in the Special Conditions. The RECIPIENT shall also report in writing to the DEPARTMENT any problems, delays or adverse conditions which will materially affect their ability to meet project objectives or time schedules. This disclosure shall be accompanied by a statement of the action taken or proposed and any assistance needed from the DEPARTMENT to resolve the situation. Payments may be withheld if required progress reports are not submitted. Quarterly reports shall cover the periods January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Reports shall be due within thirty (30) days following the end of the quarter being reported. J. COMPENSATION 1. Method of compensation. Payment shall normally be made on a reimbursable basis as specified in the grant agreement and no more often than once per month. Each request for payment will be submitted by the RECIPIENT on State voucher request forms provided by the DEPARTMENT along with documentation of the expenses. Payments shall be made for each task/phase of the project, or portion thereof, as set out in the Scope of Work when completed by the RECIPIENT and approved as satisfactory by the Project Officer. The payment request form and supportive documents must itemize all allowable costs by major elements as described in the Scope of Work. Instructions f or submitting the payment requests are found in "Administrative Requirements for Ecology Grants and Loans", part IV, published by the DEPARTMENT. A copy of this document shall be furnished to the RECIPIENT. When payment requests are approved by the DEPARTMENT, payments will be made to the mutually agreed upon designee. Payment requests shall be submitted to the DEPARTMENT and directed to the Project Officer assigned to administer this agreement. 2. Period of Compensation. Payments shall only be made for actions of the RECIPIENT pursuant to the grant/loan agreement and performed after the effective date and prior to the expiration date of this agreement, unless those dates are specifically modified in writing as provide d herein. 3. Final Request(s) for Payment. The RECIPIENT should submit final requests for compensation within forty-five(45) days after the expiration date of this agreement and within fifteen (15) days after the end of a fiscal biennium. Failure to comply may result in delayed reimbursement. 4. Performance Guarantee. The DEPARTMENT may withhold an amount not to exceed ten percent (10%) of each reimbursement payment as security for the RECIPIENT's performance. Monies withheld by the DEPARTMENT may be paid to the RECIPIENT when the project(s) described herein, or a portion thereof, have been completed if, in the DEPARTMENT's sole discretion, such payment is reasonable and approved according to this agreement and, as appropriate, upon completion of an audit as specified under section J.6. herein. 5. Unauthorized Expenditures. All payments to the RECIPIENT may be subject to final audit by the DEPARTMENT and any unauthorized expenditure(s) charged to this gr ant/loan shall be refunded to the DEPARTMENT by the RECIPIENT. DI.D Page 118 of 125 3 6. Mileage and Per Diem. If mileage and per diem are paid to the employees of the RECIPIENT or other public entities, it shall not exceed the amount allowed under state law f or state employees. 7. Overhead Costs. No reimbursement for overhead costs shall be allowed unless provided for in the Scope of Work hereunder. K. TERMINATION 1. For Cause. The obligation of the DEPARTMENT to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of the DEPARTMENT, to perform any obligation required of it by this agreement, the DEPARTMENT may refuse to pay any further funds thereunder and/or terminate this agreement by giving written notice of termination. A written notice of termination shall be given at least five working days prior to t he effective date of termination. In that event, all finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT under this agreement, at the option of the DEPARTMENT, shall become Department property and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Despite the above, the RECIPIENT shall not be relieved of any liability to the DEPARTMENT for damages sustained by the DEPARTMENT and/or the State of Washington because of any breach of agreement by the RECIPIENT. The DEPARTMENT may withhold payments for the purpose of setoff until such time as the exact amount of damages due the DEPARTMENT from the RECIPIENT is determined. 2. Insufficient Funds. The obligation of the DEPARTMENT to make payments is contingent on the availability of state and federal funds through legislative appropr iation and state allotment. When this agreement crosses over state fiscal years the obligation of the DEPARTMENT is contingent upon the appropriation of funds during the next fiscal year. The failure to appropriate or allot such funds shall be good cause to terminate this agreement as provided in paragraph K.1 above. When this agreement crosses the RECIPIENT's fiscal year, the obligation of the RECIPIENT to continue or complete the project described herein shall be contingent upon appropriation of funds by the RECIPIENT's governing body; Provided, however, that nothing contained herein shall preclude the DEPARTMENT from demanding repayment of ALL funds paid to the RECIPIENT in accordance with Section O herein. 3. Failure to Commence Work. In the event the RECIPIENT fails to commence work on the project funded herein within four months after the effective date of this agreement, or by any date mutually agreed upon in writing for commencement of work, the DEPARTMENT reserves the right to terminate this agreement. L. WAIVER Waiver of any RECIPIENT default is not a waiver of any subsequent default. Waiver of a breach of any provision of this agreement is not a waiver of any subsequent breach and will not be construed as a modification of the terms of this agreement unless stated as such in writing by the authorized representative of the DEPARTMENT. M. PROPERTY RIGHTS 1. Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property, the RECIPIENT may copyright or patent the same but the DEPARTMENT retains a royalty-free, nonexclusive and irrevocable license to reproduce, publish, recover or otherwise use the material(s) or property and to authorize others to use the same for federal, state or local government purposes. Where federal funding is involved, the federal government may have a proprietary interest in patent rights to any inventions that are developed by the RECIPIENT as provided in 35 U.S.C. 200-212. 2. Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish information of the DEPARTMENT; present papers, lectures, or seminars involving information supplied by the DEPARTMENT; use logos, reports, maps or other data, in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to the DEPARTMENT. DI.D Page 119 of 125 4 3. Tangible Property Rights. The DEPARTMENT's current edition of "Administrative Requirements for Ecology Grants and Loans", Part V, shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by the DEPARTMENT in the absence of state, federal statute(s), regulation(s), or policy(s) to the contrary or upon specific instructions with respect thereto in the Scope of Work. 4. Personal Property Furnished by the DEPARTMENT. When the DEPARTMENT provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to the DEPARTMENT prior to final payment by the DEPARTMENT. If said property is lost, stolen or damaged while in the RECIPIENT's possession, the DEPARTMENT shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. 5. Acquisition Projects. The following provisions shall apply if the project covered by this agreement includes funds for the acquisition of land or facilities: a. Prior to disbursement of funds provided for in this agreement, the RECIPIENT shall establish that the cost of land/or facilities is fair and reasonable. b. The RECIPIENT shall provide satisfactory evidence of title or abilit y to acquire title for each parcel prior to disbursement of funds provided by this agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses contemplated by this agreement. 6. Conversions. Regardless of the contract termination date shown on the cover sheet, the RECIPIENT shall not at any time convert any equipment, property or facility acquired or developed pursuant to this agreement to uses other than those for which assistance was originally approved without prior written approval of the DEPARTMENT. Such approval may be conditioned upon payment to the DEPARTMENT of that portion of the proceeds of the sale, lease or other conversion or encumbrance which monies granted pursuant to this agreement bear to the total acquisition, purchase or construction costs of such property. N. SUSTAINABLE PRODUCTS In order to sustain Washington’s natural resources and ecosystems, the RECIPIENT is encouraged to implement sustainable practices where and when possible. These practices include use of clean energy, and purchase and use of sustainably produced prod ucts (e.g. recycled paper). For more information, see www.ecy.wa.gov/sustainability.. O. RECOVERY OF PAYMENTS TO RECIPIENT The right of the RECIPIENT to retain monies paid to it as reimbursement payments is contingent upon satisfactory performance of this agreement including the satisfactory completion of the project described in the Scope of Work. In the event the RECIPIENT fails, for any reason, to perform obligations required of it by this agreement, the RECIPIENT m ay, at the DEPARTMENT's sole discretion, be required to repay to the DEPARTMENT all grant/loan funds disbursed to the RECIPIENT for those parts of the project that are rendered worthless in the opinion of the DEPARTMENT by such failure to perform. Interest shall accrue at the rate of twelve percent (12%) per year from the time the DEPARTMENT demands repayment of funds. If payments have been discontinued by the DEPARTMENT due to insufficient funds as in Section K.2 above, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. Any property acquired under this agreement, at the option of the DEPARTMENT, may become the DEPARTMENT'S property and the RECIPIENT'S liability to repay monies shall be reduced by an amount reflecting the fair value of such property. P. PROJECT APPROVAL The extent and character of all work and services to be performed under this agreement by the RECIPIENT shall be subject to the review and approval of the DEPARTMENT through the Project Officer or other designated official to whom the RECIPIENT shall report and be responsible. In the event there is a dispute with regard to the extent and character of the work to be done, the determination of the Project Officer or other designated official as to the extent and character of the work to be done shall govern. The RECIPIENT shall have the right to appeal decisions as provided for below. DI.D Page 120 of 125 5 Q. DISPUTES Except as otherwise provided in this agreement, any dispute concerning a question of fact arising under this agreement which is not disposed of in writing shall be decided by the Project Officer or other designated official who shall provide a written statement of decision to the RECIPIENT. The decision of the Project Officer or other designated official shall be final and conclusive unless, within thirty days from the date of receipt of such statement, the RECIPIENT mails or otherwise furnishes to the Director of the DEPARTMENT a written appeal. In connection with appeal of any proceeding under this clause, the RECIPIENT shall have the opportunity to be heard and to offer evidence in support of this appeal. The decision of the Direc tor or duly authorized representative for the determination of such appeals shall be final and conclusive. Appeals from the Director's determination shall be brought in the Superior Court of Thurston County. Review of the decision of the Director will not be sought before either the Pollution Control Hearings Board or the Shoreline Hearings Board. Pending final decision of dispute hereunder, the RECIPIENT shall proceed diligently with the performance of this agreement and in accordance with the decision rendered. R. CONFLICT OF INTEREST No officer, member, agent, or employee of either party to this agreement who exercises any function or responsibility in the review, approval, or carrying out of this agreement, shall participate in any decision which affects his/her personal interest or the interest of any corporation, partnership or association in which he/she is, directly or indirectly interested; nor shall he/she have any personal or pecuniary interest, direct or indirect, in this agreement or the proceeds thereof. S. INDEMNIFICATION 1. The DEPARTMENT shall in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. 2. To the extent that the Constitution and laws of the State of Washington permit, each party shall indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this agreement. T. GOVERNING LAW This agreement shall be governed by the laws of the State of Washington. U. SEVERABILITY If any provision of this agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this agreement which can be given effect without the invalid provision, and to this end the provisions of this agreement are declared to be severable. V. PRECEDENCE In the event of inconsistency in this agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) applicable Federal and State statutes and regulations; (b) Scope of Work; (c) Special Terms and Conditions; (d) Any terms incorporated herein by reference including the "Administrative Requirements for Ecology Grants and Loans"; and (e) the General Terms and Conditions. SS-010 Rev. 04/04 DI.D Page 121 of 125 Supermall ofthe GreatNW AlgonaBlvdN 29th St SE 4th St SE 4th St NE 8th St NE E Main StW Main St 17th St SE 15th St SW 3rd St NW Aub u r n A v e A St SE 21st St SE 12th St SE 3rd St NE SR164 B oundary Blvd M a i n S t AuburnWayN C St NW O St SW SR 18 Ramp C St SW We s t V a l l e y H w y S S R 1 6 7 R a m p MountVie w Dr Au b u r n W a y S W e s t V a l l e y H w y SR167 Ramp S R 1 8 SR 167 BN Inc Rd BN I n c R a i l AlgonaAlgona AuburnAuburn Figure 1TCE Plume for AllAquifer Zones Combined(MTCA B) Source: Basemap (including parks and retail centers) obtained from Esri; city boundaries, water bodies, public lands, right of way, and parcel boundaries obtained from Pierce County; off-property buildings and extent of Boeing property digitized from figures obtained from Landau Associates and are approximate; extent of TCE in groundwater obtained from Landau Associates and is based on sampling conducted in 2013; water well locations digitized from figure obtained from Washington Department of Health and are approximate. Notes:1. The screening level for TCE is 0.54 g/L.2. The TCE extent shown is the horizontal extent of TCE in groundwater at concentrations "e 0.5 g/L in all three zones of the upper aquifer. Samples used to delineate the extent of TCE were collected from monitoring wells in June and December 2012 and, in zones where no permanent monitoring well exists, borehole samples collected during the drilling of a co-located well in another zone.3. TCE = Trichloroethylene.4. ft bgs = feet below ground surface.5. MTCA B = Washington State Model Toxics Control Act Method B. 05001,000 Feet Ap p r o v e d B y : h h i r s c h Pr i n t D a t e : 3 / 1 4 / 2 0 1 3 Prod u c e d B y : r m a r o n n Pa t h : X : \ 0 4 5 2 . 0 3 C i t y o f A u b u r n \ P r o j e c t s \ 0 1 \ G r o u n d w a t e r P l u m e A s s e s s m e n t R e p o r t \ F i g 1 _ T C E P l u m e f o r A l l A q u i f e r Z o n e s C o m b i n e d ( M T C A B ) . m x d JuniorAchievement Area 1Amb YMCA Fana SupermallSupermallStormwaterStormwaterPondsPonds Auburn 400Auburn 400North FloodNorth FloodStorage PondStorage Pond Auburn 400Auburn 400South FloodSouth FloodStorage PondStorage Pond MitigationMitigationWetlandWetland Proje c t : 0 4 5 2 . 0 3 . 0 1 - 0 2 KingKingCountyCounty City of AuburnAuburn, Washington This product is for informational purposes and may not have been prepared for, or be suitablefor legal, engineering, or surveying purposes. Users of this information should review orconsult the primary data and information sources to ascertain the usability of the information. p. 971 544 2139 | www.maulfoster.com Legend !H Intermediate Aquifer Zone WaterSupply Well (40 to 60 ft bgs) !H Deep Aquifer Zone WaterSupply Well (80 to >100 ft bgs) Horizontal Extent of TCEin Groundwater Surface Water Right of Way Public Land Parcel Boundary Off-Property Buildings Boeing Property City Boundary Park BoeingProperty DI.D Page 122 of 125 AGENDA BILL APPROVAL FORM Agenda Subject: Online Project Management Software Options Date: October 28, 2013 Department: Public Works Attachments: Memo Budget Impact: $0 Administrative Recommendation: Background Summary: There will be a PowerPoint presentation accompanying this discussion item. Reviewed by Council Committees: Finance, Planning And Community Development, Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:November 4, 2013 Item Number:DI.E AUBURN * MORE THAN YOU IMAGINEDDI.E Page 123 of 125 Page 1 of 2 Memorandum Engineering Division To: Finance Committee Peter B. Lewis, Mayor From: Ingrid Gaub, Assistant City Engineer Via: Dennis Dowdy, Public Works Director CC: Dennis Selle, Assistant Public Works Director Shelley Coleman, Finance Director Ron Tiedeman, Innovation & Technology Director Bill Thomas, Construction Project Manager Date: October 29, 2013 Re: On-line Project Management Software The City has a continuing need to maximize the effectiveness and efficiency of available resources involved in the implementation of maintenance and improvement projects for the City. Between now and 2018 the City has identified over $260M of project work to be completed. Public Works, Innovation & Technology, Finance, and Project Construction Services have been actively evaluating various software options/vendors to determine the feasibility of acquiring a comprehensive Project Management Software as an important tool to improve the efficiency of capital project implementation throughout the City. Staff presented the Project Management Software to the Public Works Committee on October 21st and the Planning and Community Development Committee on October 28th and both Committees support the inclusion of the Project Management Software in the Mid-Biennial Budget adjustment. The purpose of Project Management Software is to provide a comprehensive system that provides for an efficient platform to; 1) manage project budgets, 2) provide project controls, reporting, and documentation, and 3) support planning and programming of projects to allow the City to maximize the use of available funding for the public’s greatest benefit. 1) Project Budget Management Project Management Software would greatly enhance the management of project budgets by allowing the efficient integration of project specific cost, schedule and funding information with the expenditure tracking tools provided by the City’s current Financial Accounting Software. The City’s Financial Accounting Software effectively tracks project expenditures against funding account budgets but does not allow for management of a project's complete life cycle costs, cash flow needs, individual funding source management, or tracking of known costs that are anticipated but not yet paid for or encumbered. These budget management functions are currently performed by compiling information extracted from the Financial Accounting Software with numerous independent Excel spreadsheets, Word documents, and other information tools. Compiling this data is labor intensive as it requires manual data entry, complex macros, and multiple cross checks to avoid errors. This process is cumbersome and must be performed frequently and manually to accurately track projects to insure project costs are staying within budget. Project Management Software significantly improves this process by integrating cost information extracted from the City’s Financial Accounting Software with project schedules, expenditure DI.E Page 124 of 125 Page 2 of 2 forecasts, life-cycle costs, and other project specific information. The need for numerous Excel spreadsheets, Word documents, and other data sources would be significantly reduced as the information would be developed and stored within the Project Management Software. This comprehensive approach allows Project Management Software to track line item costs against a variety of revenue sources over the life of the project which may span multiple years and be over several budget years. It allows Project Managers to quickly and accurately estimate and track future expenditures, provide accurate forecasts, and assess future budget impacts. 2) Project Controls, Reporting, and Documentation The approval and tracking processes for various activities involved in a project (design, permitting, property acquisition, grant conformance, and construction) are currently managed with processes requiring the manual routing of hardcopy forms, tracking using Excel spreadsheets and Word documents, and manual data entry between different information sources. At any one time, the City may have 50 or more active projects in various stages of implementation which are tracked, managed, and documented utilizing these manual processes. Project Management Software would allow project information to be combined in one location, provide for the development of electronic approvals for project controls, and afford documents to be stored electronically in a shared cloud format. Project Management Software would allow staff to utilize one program for the management of key elements of a project, eliminating the use, and reliance on, hundreds of spreadsheets and documents. With information stored in a one-stop format, Project Management Software would provide for efficient development of effective reports and analyses of the City’s projects. Reports could be easily created and customized to provide the varying types of information and levels of detail needed for project managers, planners, and others. With these reports, Project Management Software would allow for more efficient and effective monitoring and reporting of project controls. 3) Planning Project Management Software would support capital facilities planning efforts with the ability to quickly and accurately analyze various funding scenarios and project schedules. The Capital Facilities Plan is currently prepared and tracked using Excel spreadsheets that are difficult and time consuming to compile, reconcile, and update. Furthermore, using the Excel spreadsheets makes analyzing different funding scenarios and project schedules burdensome and time consuming. Project Management Software stores individual project information and schedules and ties them to the overall capital facilities plan, eliminating the need to rely on several disconnected Excel spreadsheets. With built in functions that facilitate running differing programming approaches to optimize the City’s funding resources, Project Management Software would allow staff to more efficiently develop and maintain the Capital Facilities Plan. Overall Benefits and Next Steps A Project Management Software would allow the staff (Public Works, Finance, and Construction Services) to work more efficiently and spend more time performing crucial project manager duties in a more cost effective and efficient manor while increasing project through-put for the City. It is anticipated that the implementation of an effective Project Management Software can reduce staff time completing administration, inspection and project management activities by approximately 6,500 hours per year freeing up staff time that can be spent working on additional projects and focusing more on public and stakeholder collaboration. At the upcoming Committee meeting, staff will discuss this topic along with the staff preferred Project Management Software package and the associated costs in preparation for a Mid-Biennial Budget adjustment. DI.E Page 125 of 125