HomeMy WebLinkAbout11-04-2013 CITY COUNCIL AGENDA PACKET
City Council Meeting
November 4, 2013 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. Proclamation - Entrepreneurship Week
Mayor Peter B. Lewis to proclaim November 18-24, 2013 as
Entrepreneurship Week in the City of Auburn.
2. Proclamation - National American Indian Heritage Month
Mayor Peter B. Lewis to proclaim November as National American Indian
Heritage Month.
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
1. 2014 Annual Action Plan of the Consolidated Plan* (Backus/Hursh)
City Council to conduct a public hearing on the Community Development
Block Grant amendment to the 2014 Annual Action Plan of the Consolidated
Plan
(RECOMMENDED ACTION: City Council conduct the public hearing.
For further action on this item, see Resolution No. 5000.)
2. 2013-2014 Biennial Budget Mid-Biennial Review (Partridge/Coleman)
City Council to conduct a public hearing on the Mid-Biennial Review and
Modification of the 2013-2014 Biennial Budget
(RECOMMENDED ACTION: City Council conduct the public hearing.)
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
Page 1 of 169
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1. October 28, 2013 Minutes* (Peloza)
B.Planning & Community Development
1. October 28, 2013 Minutes* (Backus)
C.Public Works
1. October 21, 2013 Minutes* (Wagner)
D.Finance
1. October 21, 2013 Minutes* (Partridge)
E.Les Gove Community Campus
1. October 23, 2013 Minutes* (Wagner)
F.Council Operations Committee
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the October 21, 2013 Regular Meeting*
B. Minutes of the September 30, 2013 Committee of the Whole Meeting*
C. Claims Vouchers (Partridge/Coleman)
Claims voucher numbers 425854 through 426052 in the amount of $1,035,138.61
and dated the 4th day of November, 2013.
D. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 534194 through 534224 in the amount of $310,288.11 and
electronic deposit transmissions in the amount of $1,332,499.47 for a grand total
of $1,642,787.58 for the period covering October 17, 2013 to October 30, 2013.
E. Public Works Project No. CP1307* (Wagner/Dowdy)
City Council to award limited Public Works Contract No. 13-17 to RW Scott
Construction Company on their low bid of $33,260.00 plus Washington State sales
tax of $3,153.20 for a total contract amount of $36,413.20 for Project No. CP1307,
Control Structure Installation Project
F. Consultant Agreement No. AG-C-437 with MIG, Inc.* (Backus/Welch)
City Council approve Consultant Agreement No. AG-C-437 with MIG, Inc. for
visioning for the major update to the Comprehensive Plan Update.
G. Consultant Agreement No. AG-C-417 with Murray, Smith & Associates*
(Wagner/Dowdy)
City Council authorize Amendment No. 1 to Consultant Agreement No. AG-C-417
with Murray, Smith & Associates, Inc. for professional services related to the Water
Page 2 of 169
Facilities Evaluation Study
(RECOMMENDED ACTION: City Council approve the Consent Agenda.)
V.UNFINISHED BUSINESS
There is no unfinished business.
VI.NEW BUSINESS
There is no new business.
VII.ORDINANCES
A. Ordinance No. 6485* (Backus/Welch)
An Ordinance of the City Council of the City of Auburn, Washington, approving the
final plat of Sonata Hill
(RECOMMENDED ACTION: City Council introduce and adopt Ordinance No.
6485.)
VIII.RESOLUTIONS
A. Resolution No. 5000* (Backus/Hursh)
A Resolution of the City Council of the City of Auburn, Washington, adopting the
2014 Community Development Block Grant Action Plan for the Consolidated Plan
for years 2011 to 2014
(RECOMMENDED ACTION: City Council adopt Resolution No. 5000.)
B. Resolution No. 5003* (Backus/Welch)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute a grant agreement between the City of Auburn
and the State Department of Ecology
(RECOMMENDED ACTION: City Council adopt Resolution No. 5003.)
IX. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A. From the Council
B. From the Mayor
X.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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Page 4 of 169
AGENDA BILL APPROVAL FORM
Agenda Subject:
2014 Annual Action Plan of the Consolidated Plan
Date:
October 11, 2013
Department:
Administration
Attachments:
2014 Annual Action Plan
Resolution No. 5000
Budget Impact:
$0
Administrative Recommendation:
City Council to conduct a public hearing to receive public comments and suggestions
with regard to the 2014 Annual Action Plan.
Background Summary:
The preparation of an annual action plan is required by the U.S. Department of Housing
and Urban Development (HUD) in order for the City to receive federal funds under the
Community Development Block Grant (CDBG) program.
The 2014 Action Plan outlines proposed expenditures to implement the City's
Consolidated Plan. It identifies federal and local funds expected to be available,
indicates the activities on which they will be spent, and sets goals for the number and
type of services expected to be provided.
The City of Auburn anticipates that in 2014 approximately $525,000 of CDBG funds will
be available for projects that are consistent with federal regulations and the objectives
and policies of Auburn’s Consolidated Housing and Community Development Plan. In
2014 the CDBG funds will be combined with approximately $550,000 of General Funds
to create a total human services budget of approximately $1,075,000.
A public notice and a brief description about the 2014 Action Plan was published in The
Seattle Times. On November 4, 2013, City Council will hear public testimony about the
Plan; the deadline to submit written comments is also on November 4, 2013.
The final draft of the 2014 Action Plan will be prepared and sent to HUD by the deadline
of November 15, 2013 after City Council adoption.
Reviewed by Council Committees:
Finance, Planning And Community Development
AUBURN * MORE THAN YOU IMAGINEDPH.2 Page 5 of 169
Councilmember:Backus Staff:Hursh
Meeting Date:November 4, 2013 Item Number:PH.2
AUBURN * MORE THAN YOU IMAGINEDPH.2 Page 6 of 169
Department of Administration & Community Services
25 West Main Street
Auburn, Washington 98001
(253) 931-3041
2014 Annual Action Plan
Update to the City of Auburn's Consolidated Plan for
Housing and Community Development
Fiscal Years 2011 – 2014
November 15, 2013
(IMPORTANT NOTE: Program description and dollar amounts represented in
this plan may change subject to the availability of funds and final approval by
the Department of Housing and Urban Development.)
PH.2 Page 7 of 169
October 22, 2013
2
2014 Annual Action Plan
EXECUTIVE SUMMARY
Each year the City of Auburn executes specific actions to implement the goals and strategies of
the Consolidated Plan for Years 2011 to 2014. Actions that will be undertaken in 2014 are
outlined in this “Annual Action Plan”.
The City of Auburn anticipates the receipt of approximately $525,000 in Community
Development Block Grant (CDBG) funds in 2014. Auburn's CDBG funds will be combined with
approximately $550,000 of General Funds to create a total Human Services budget of
approximately $1,075,000 in 2014. Human Services oversees and is responsible for providing
and managing financial resources to more than 30 non-profit agencies that serve the Auburn
community, administering the local housing repair program, and developing collaborations
among community partners to strengthen the response to residents in need.
The 2014 Action Plan proposes to allocate $78,000 of CDBG funds to public services. Most of
those funds ($63,000) will be used to provide dental and medical care to uninsured, low income
Auburn residents and $15,000 for employment training.
Approximately $100,000 of the CDBG funds will be allocated to program administration, which
includes planning. The remaining $347,000 will be allocated to housing repair ($200,000),
economic development ($37,500), and support of enhancing youth outreach and gang prevention.
The City of Auburn is committed to focusing more on achieving solutions to recurring social
problems and achieve a greater collaboration among service providers. The Department of
Housing and Urban Development has worked to standardize the performance measurements
listed in the Consolidated Plan. The 2014 Action Plan combines the changes that both the City of
Auburn and HUD have implemented.
Overall the implementation of the 2013 Action Plan is progressing as planned and most of the
activities listed are underway. A more detailed report of 2013 activities will be summarized in
the Consolidated Annual Performance and Evaluation Report (CAPER) that will be drafted and
released for public review before the end of the first quarter of 2014.
CITIZEN PARTICIPATION AND CONSULTATION
The development of the Annual Action Plan involves both citizen participation and consultation
with local service providers. Citizen participation in the planning process began at a joint
meeting between the Auburn City Council and Human Services Committee. At this meeting,
Council and Committee members identified a series of community results that they would like to
achieve through the appropriation of City funds.
The City consults with local service providers primarily through the solicitation of applications
for Human Services grants. Grant applications prepared by service providers furnishes the City
information regarding the goals of the agency, target populations, proposed services, gaps in the
delivery of services, linkages to poverty reduction strategies and collaboration with other service
providers. This information is reviewed by City staff and the Human Services Committee.
The Human Services Committee's recommendations were incorporated into the 2014 Action Plan
and presented to the City Council's Planning and Community Development (PCD) Committee in
PH.2 Page 8 of 169
October 22, 2013
3
October 2013. A preliminary draft of the 2014 Action Plan was distributed to all the grant
applicants and local service providers. A public notice was issued and posted at City Hall, the
Auburn Senior Center, and on the City of Auburn’s website on October 1, 2013; this information
was also published in The Seattle Times announcing that copies of the proposed 2014 Action
Plan were available for public review. The City Council schedules a public hearing to gather
testimony about the plan before it takes action to review and adopt it. The following outlines the
remaining steps regarding citizen participation and consultation for the 2014 Action Plan:
October 4, 2013: Start of Public Review Process
November 4, 2013: Public Hearing
End of Public Review Process
Council takes action to adopt the
2014 Annual Action Plan
November 15, 2012: Deadline to submit the plan to HUD
HOUSING AND COMMUNITY DEVELOPMENT RESOURCES
2014 CDBG ESTIMATED RESOURCES
In 2013 the City of Auburn received over $530,000 of CDBG funds. In 2014 the City estimates
that its CDBG funds will increase slightly from last year’s CDBG entitlement. The 2014 Action
Plan includes a contingency plan in the event that CDBG funds increase or decrease.
CDBG ESTIMATED RESOURCES
$525,000 CDBG 2014 Entitlement (estimated)
$525,000 Total Estimated CDBG Funds Available in 2014
PH.2 Page 9 of 169
October 22, 2013
4
OTHER RESOURCES
General Funds
The City of Auburn allocates up to one percent (1%) of its prior year’s general fund expenditures
to provide human services for Auburn residents through contracts with non-profit agencies.
Assuming the City will continue to receive the same amount of general fund revenues, the
estimated allocation from General Fund budget for human service grants is $550,000 in 2014.
TOTAL RESOURCES
Funding Source 2014
-- CDBG Funds $ 525,000
-- General Funds $ 550,000
Total Estimated Funds Available $ 1,075,000
CITY OF AUBURN FUNDING PRIORITIES
The expressed goal of the City's Consolidated Plan is to reduce the number of people living in
poverty within the City of Auburn. Toward this end, the City will give funding priority to
programs that - in addition to complying with federal regulations and addressing a priority
outlined in the Consolidated Plan - are consistent with the following anti-poverty strategy for
resource allocation.
1. Each project must satisfy one of the three following overriding goals:
§ Help people move out of poverty;
§ Prevent people from entering poverty;
§ Address the basic needs of people living in poverty.
2. In making funding decisions, the City will give priority to programs that:
§ Support, complement or are consistent with other current City plans;
§ Are sustainable over time;
§ Have demonstrated cooperation and collaboration among government, private
nonprofit agencies and the private sector to maximize impacts and reduce
administrative costs;
§ Do not have a more appropriate source of funds.
3. The City will give priority to programs that provide services addressing the basic needs
of Auburn's most at-risk populations. A priority population for CDBG-funded services is
individuals who are denied, by poverty and historical institutional practices, the
opportunity to develop their full potential and to enjoy the benefits of community
participation.
4. CDBG funded services must be, to the fullest extent possible, appropriate and accessible
to people who may face special barriers in accessing services.
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5. The CDBG program was built on a premise of citizen participation in the formation of
policies, including funding decisions, which address neighborhood and community needs.
The City will give priority to programs that promote community initiatives to identify
priority needs and to address those needs.
6. The City will give priority to programs that build and support the capacity of local
organizations to address the needs of Auburn residents.
7. The City will give priority to programs that support economic development and promote
access to quality jobs - positions that pay well enough to support an adequate standard of
living, allow the purchase of housing and other basic necessities, offer stability and
decent working conditions, and provide opportunities for advancement.
8. Funding priority will be given to agencies that provide direct services to Auburn residents
at locations within the city limits of Auburn.
COMMUNITY RESULTS DESIRED BY THE CITY OF AUBURN
The City of Auburn solicited proposals from local service providers to achieve the following
community results within the areas listed below. Population performance indicators will be
applied to assess the overall success of the effort and the value of ongoing support; these
indicators will be utilized to determine the effectiveness of individual programs.
Overall Result: One-Stop Center
The City of Auburn will fund human service providers who participate in the design,
development and operation of a One-Stop Center in Auburn and the efficient, collaborative and
integrated delivery of services it offers. Agencies who agree to participate in the design and
development of a One-Stop Center in Auburn may apply for funding to accomplish one or more
of the following community results:
§ Abused and Neglected Children: The City of Auburn will fund human service providers
that increase supportive services to children who are neglected and abused, specifically the
number of children who are victims of on-going and repeated neglect and abuse, within the
city of Auburn by 15% over the next three (3) years.
§ Victims of Domestic and Sexual Assault: The City of Auburn will fund human service
providers that increase the number of Auburn residents, who are victims of domestic
violence, that make the transition to a safe environment and self-determining lifestyle by 15%
within the next three (3) years.
§ Poverty Reduction: The City of Auburn will fund human service providers who increase
the number of Auburn residents no longer living in poverty by 15% within the next three (3)
years.
§ Substance Abuse: The City of Auburn will fund human service providers to develop
strategies that increase the successful completion of treatment programs by Auburn residents
who have serious behavioral and health problems due to substance abuse and chemical
dependency by 15% within a three (3) year period.
§ Physically and Mentally Fit: The City of Auburn will fund human service providers that
increase the availability, accessibility and use of health care to its low income residents by
15% within a three (3) year period.
PH.2 Page 11 of 169
October 22, 2013
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2014 PROPOSED ACTIVITIES TO ACHIEVE RESULTS
The City of Auburn requested proposals to achieve the following national objectives and
community results.
Create a Suitable Living Environment:
§ One-Stop Center:
-- Create a suitable living environment for Auburn's low income residents and people with
special needs by using its CDBG funds to make available float loans and Section 108
Loan Guarantees to leverage the funds necessary to develop a Community Center and
future campus for the One-Stop Center which will provide for the collocation and
integrated delivery of human services.
§ Abused and Neglected Children:
-- The City of Auburn proposes to allocate approximately $180,000 of its General Funds, to
generate approximately 7,700 hours of services and 160 home visits that will benefit
1,657 Auburn adults and children, for the purpose of reducing chronic abuse and neglect
of children.
§ Victims of Domestic and Sexual Assault:
-- The City of Auburn proposes to allocate $89,000 of its General Funds to provide 1,500
referrals for assistance, 160 shelter bednights, 700 hours of case management and 550
hours of therapy to approximately 600 victims of domestic violence and sexual assault.
§ Physically and Mentally Fit:
-- Create a suitable living environment by making health care available to 78 or more low-
income, uninsured Auburn residents by allocating $40,000 of CDBG funds to
HealthPoint of King County for the operation of its clinic in Auburn.
-- Create a suitable living environment by making dental care available to 70 or more low-
income, uninsured Auburn residents by allocating $23,000 of CDBG funds to
HealthPoint of King County for the operation of its clinic in Auburn.
-- The City proposes to allocate an additional $45,000 of its General Funds for the purpose
of creating access to health care to over 1,000 low-income Auburn residents and enabling
over 3,200 visits to qualified health care providers.
§ Poverty Reduction:
-- The City of Auburn proposes to allocate $80,500 of its General Funds to provide nearly
12,000 Auburn residents emergency assistance such as food, financial assistance, and
clothing.
-- The City of Auburn proposes to allocate $14,500 of its General Funds to provide over 60
Auburn senior citizens congregate meals and home-delivered meals and over 1,200
Auburn residents a weekly meal.
-- The City of Auburn proposes to allocate $51,000 of its General Funds to provide over
100 Auburn residents more than 3,900 bednights of emergency shelter and/or transitional
housing.
PH.2 Page 12 of 169
October 22, 2013
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§ Substance Abuse:
-- The City of Auburn proposes to allocate $10,000 of its General Funds to support a
program that provides integrated care to non-Medicaid clients who require both substance
abuse treatment and mental health counseling.
Provide Decent Housing:
§ Maintain the affordability of decent housing for very low-income Auburn residents by
allocating $200,000 of CDBG funds to the City of Auburn's Housing Repair Program for the
purpose of providing repairs necessary to maintain suitable housing for 40 Auburn
homeowners, including 20 homeowners who are senior citizens and 5 homeowners who lack
safe access in or out of their homes due to physical disabilities or impairment.
Expand Economic Opportunities:
§ Create economic opportunities by providing the availability and access to counseling and
training for approximately 25 Auburn residents who are either trying to sustain or create a
small business and, collectively generate 25 or more jobs by allocating $37,500 of CDBG
funds to the Green River Community College's Small Business Assistance Center.
§ Create economic opportunities by providing the availability and access to train approximately
15 very-low income Auburn residents so that at least half of them can find and sustain a job
by allocating $15,000 of CDBG funds to the Multi-Service Center Employment Program.
PH.2 Page 13 of 169
October 22, 2013
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DISTRIBUTION OF FUNDS
CDBG Funds
Proposed CDBG Disbursements 2014
Public Services
-- HealthPoint: Dental & Medical Care $63,000
-- Multi-Service Center Employment Program $15,000
subtotal: Public Services $78,000
Capital Funds
-- Affordable Housing
2.. City of Auburn Housing Repair Program $200,000
-- Suitable Living Environment
2.. Youth Outreach Center $100,000
-- Economic Development
2.. GRCC Small Business Assistance Center $37,500
2.. Downtown Business Façade Program $9,500
subtotal: Capital Funds $347,000
Administration
-- Program Management
2. City of Auburn Community Services $100,000
subtotal: Administration $100,000
Total CDBG Funds: $525,000
Source of CDBG Funds: 2014
-- 2014 Estimated Entitlement: $525,000
Total Estimated CDBG Funds $525,000
PH.2 Page 14 of 169
October 22, 2013
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Human Services Funding 2014
Auburn Human Service Agencies: 2014
Abused & Neglected Children
2 AYR: ACAP Childcare Subsidies 20,000
2 Auburn Youth Resources 85,000
2 Birth to Three Development Center 10,000
2 CHS: Family Resource Center 20,000
2 CHS: Strengthening Families Program 10,000
2 Dynamic Partners: Children Therapy Center 10,000
2 Communities In Schools 5,000
2 Pediatric Interim Care Center 10,000
subtotal: 170,000
Domestic Violence & Sexual Assault
2 Consejo 10,000
... Crisis Clinic: 2-1-1 Line, 24 Hr., Teen Link 3,000
2 DAWN: Housing 9,000
2 KCSARC 22,500
2 Jubilee Center: Latino Program 7,500
2 VCCC: DV Victim Support 10,000
2 YWCA: Children DV Services 5,000
2 YWCA: DV Services 20,000
subtotal: 87,000
Physically & Mentally Fit / Substance Abuse
2 Auburn Respite 10,000
2 Christ Community Free Clinic 20,000
2 Senior Services Vol. Transportation 5,000
2 SKC: Mobile Medical Program 10,000
2 VCCC: COD Treatment 12,000
subtotal: 57,000
PH.2 Page 15 of 169
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Human Services Funding 2014
(Continued)
Auburn Human Service Agencies: 2014
Poverty Reduction
2 AFB: Emergency Food 35,000
2 AFB: Community Suppers 5,000
2 Auburn Senior Center: Meals Program 5,000
2 CCS: CHORE Program 3,000
2 CCS: HOME/ARISE 15,000
2 CCS: Katherine’s House & Rita’s House 5,000
2 Senior Services: Meals on Wheels 7,000
2 Multi-Service Center: Emergency &
Transitional Housing 8,000
2 Neighborhood House 5,000
2 Pregnancy Aid 5,000
2 St. Vincent de Paul: Assistance 10,000
2 South Mental Health: PATH 5,000
2 South King Council of Human Services 10,000
2 Ukrainian Center: Crisis Intervention 5,000
2 Ukrainian Center: Refugee Assistance 7,500
2 WWEE: REACH 8,000
2 YWCA: Emergency Housing 4,000
2 YWCA: Transitional Housing 14,000
subtotal: 156,500
Total General Fund Human Services $470,500
Contingency Plans for Changes in Funding
Total appropriations may not exceed actual revenues and no liability is to be incurred in excess of
appropriations. In the event that actual revenues are different than the revenues estimated by the
CDBG budget, the following actions shall be taken:
(a) CDBG Public Service Programs: In the event the City receives a lesser amount of CDBG
funding than budgeted for public services, then the reduction will be made as follows:
1. Reduce or eliminate the appropriation to the Multi-Service Center's Employment
Program by $7,500 or the amount of the funding reduction, which ever amount is
less.
2. Reduce the appropriation to HealthPoint by $52,500 or the remaining balance of
the reduction, which ever amount is less.
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(b) CDBG Capital-Funds Programs: In the event of a reduction in CDBG capital funds, the
amount of reduction will be prorated evenly among the funded project.
(c) Unspent CDBG Capital Grants: The funds appropriated to subrecipients for capital
improvements must be expended within the term of the subrecipient’s CDBG grant
agreement. CDBG funds appropriated for capital improvements will be considered
abandoned, and the funds will be re-appropriated, if any of the following conditions exist:
(a) The term of the grant agreement expires and the subrecipient fails to request an
extension in accordance with the terms of the agreement.
(b) The subrecipient fails to submit a request for reimbursement or fails to submit an
activity report during the program year.
(c) The subrecipient fails to make the project “bid ready” within the first year after
the appropriation. “Bid ready” means that, at a minimum, the bid specifications
are drafted and the subrecipient is ready to solicit bids.
(d) General Fund Public Services:
1. Reduction of General Fund Revenues: In the event of a reduction in the general
fund appropriation for human services, the reductions will be applied in the
following order:
(a) Communities In Schools: the lesser of $5,000 or the amount of
the reduction.
(b) St. Matthew's Jubilee Center's Latino Program: the lesser of
$7,500 or the remaining amount of the reduction.
(c) CHORE Program: the lesser of $3,000 or the remaining amount
of the reduction.
(d) If the above reductions remain less than the total amount of the
general fund reduction, then the remaining amount of the
reduction will be applied evenly by a prorated amount among the
remaining appropriations.
2. Increase in Funding: In the event of an increase in funding, then previous reductions
in appropriated amounts, if any, will be restored to the amounts recommended for
2014 in the reverse order in which the above reductions were made. If funds remain
after all reductions have been restored, then the remaining funds will be distributed
according to the allocation recommended by the Planning and Community
Development Committee and approved by the City Council.
FAIR HOUSING
The City of Auburn continues to monitor compliance with the Fair Housing Act. Complaints are
referred to the Washington State Human Rights Commission for resolution. In 2006, the City
completed an Analysis of Impediments to Fair Housing Choice (AI) as required for CDBG
entitlement communities. The Fair Housing Consultant identified three impediments and made
three recommendations. The recommendations were:
· Expand current education and outreach efforts;
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· Continue ongoing enforcement activities; and
· Target homeownership and lending marketing to minority households.
The City has implemented and continues to expand these recommendations. Information about
Fair Housing has been put on the City of Auburn's website and made available at City Hall. The
information will include links pertaining to where residents can file a complaint in the event of
alleged discrimination. Information will be available in English and Spanish. Summary data
regarding the number of fair housing complaints filed against landlords and realtors in Auburn
will be reported in the CAPER.
The City is currently working with the Puget Sound Regional Council (PSRC) and the
entitlement jurisdictions to complete and adopt a broader AI in conjunction with HUD Region X.
PUBLIC HOUSING
The City of Auburn continues to support public housing communities located within its city
limits. Many of the residents who receive the services provided by the City's human service
grants live in public housing communities. Two grant recipients are located within public
housing communities. In addition, the City of Auburn's Housing Repair program serves
approximately 10 – 12 residents per year who live at Tall Cedars Mobile Home Park, which is
owned by the King County Housing Authority. Home repairs include furnaces, hot water tanks,
wheelchair ramps and other repairs necessary to keep the home habitable. The following
summarizes the grants provided to specific public housing communities:
Agency/Program Public Housing Community Amount
Auburn Food Bank Burndale $40,000
Housing Repairs Tall Cedars Mobile Home Park $50,000
Total: Public Housing Community Programs $90,000
CHRONIC HOMELESSNESS
The City of Auburn will continue to provide funding to regional and local agencies that provide
assistance to homeless families. In 2014 the City will strive to maintain a continuum of care for
homeless families that includes emergency assistance, emergency shelters, severe weather shelter
and transitional housing. In addition, the City provides funds for the provision of medical care,
childcare and employment training to help prevent people from becoming homeless. The City of
Auburn plans to allocate $55,000 of its General Funds to provide more than 4,000 bednights of
emergency shelter and/or transitional housing to approximately 120 Auburn residents. The
following summarizes the grants awarded with the intent to reduce chronic homelessness:
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Agency / Program Award Residents Services
Provided
Catholic Community Services Katherine’s
House & Rita’s House
$5,000 3 transitional housing
DAWN Confidential Shelter $9,000 15 160 bednights
Multi-Service Center $8,000 29 870 bednights
HOME/ARISE Emergency Shelter $15,000 30 1,650 bednights
YWCA Emergency & Transitional Housing $18,000 46 1,400 bednights
Total: $55,000 123 4,080 bednights
GEOGRAPHIC DISTRIBUTION
CDBG funds spent on neighborhood revitalization and housing repairs for targeted
neighborhoods will occur primarily within the Census Tract 306 and Census Tract 307.
According to the Census Bureau, these two census tracts are predominantly low income with
median household incomes less than 80% of the King County median household income. Public
services funded with CDBG funds and housing repairs in non-targeted neighborhoods will be
offered to low income or limited clientele residents citywide.
LEAD-BASED PAINT HAZARDS
The City of Auburn will continue to implement U.S. Department of Housing and Urban
Development (HUD) regulations to protect young children from lead-based paint hazards in
housing that is financially assisted by the federal government. The requirements apply only to
housing built before 1978; the year lead-based paint was banned nationwide for consumer use.
The following table summarizes actions required by these regulations.
Amount of Grant <$5,000 $5,000-$25,000 > $25,000
General Approach Do No Harm Identify and control
lead hazards
Identify and abate
lead hazards
Notification Pamphlet Pamphlet & Notice of
Assessment
Pamphlet & Notice of
Hazard Reduction
Evaluation Visual Paint Testing Risk Assessment
Reduction Strategy
Repair surfaces
disturbed during
rehab work
Interim Controls Abatement and
Interim Controls
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BARRIERS TO AFFORDABLE HOUSING
The City of Auburn will continue to look at policies that remove barriers to affordable housing.
The City of Auburn's Comprehensive Land Use includes several policies and objectives that will
guide the City toward achieving its affordable and fair housing goals. These policies include
maintaining flexibility in land use to achieve a balanced mix of affordable housing opportunities.
The City will continue to pursue mixed use developments that are consistent with the
transportation oriented developments located in Auburn's downtown. The City will look for
opportunities with public and private agencies to implement policies and offer programs that help
alleviate physical and economic distress, conserve energy resources, improve the quality and
quantity of community services, and eliminate conditions that are detrimental to health, safety
and public welfare.
LOW-MODERATE INCOME BENEFITS
Over the past three years approximately 90% of the clients served by programs funded with
CDBG funds earned low to moderate incomes. The beneficiaries of programs funded in 2014
with CDBG funds are not expected to deviate from these past trends. The City of Auburn will
continue to distribute its funds for human services based on priority needs identified for people
with low-to-moderate incomes with a particular emphasis on people who live in poverty.
POLICIES AND CERTIFICATIONS
Agencies applying for CDBG funds are required to respond to general and program specific
polices in their applications. All projects are evaluated to determine if they are:
1. Eligible relative to federal guidelines;
2. Consistent with the program objectives and strategies;
3. Consistent with local, state and federal regulations;
4. Feasible within contract and timeline guidelines; and
5. Capable of developing and measuring outcomes.
These policies include, among others:
· Consistency with local codes and policies;
· Restrictions on the change of use of property and buildings which were acquired or
improved with CDBG funds;
· Minimization of displacement and the provision of relocation assistance;
· Adherence to federal wage rates;
· Compliance with federal audit requirements; and
· Adherence to and enforcement of lead-based paint abatement regulations, fair
housing laws and affirmative action.
PH.2 Page 20 of 169
October 22, 2013
15
DOCUMENTATION AND ON-SITE MONITORING
Detailed records are maintained and reviewed to determine and assure agency compliance with its
contract and other applicable regulations. Deficiencies in record keeping are documented and
technical assistance to correct noted deficiencies is provided. The failure to comply with
contractual requirements and regulations could result in remedial actions and/or the termination
of funding.
FISCAL AUDITS
The City conducts an internal audit to ensure that its records are complete and agencies are
complying with applicable rules and regulations. In addition, the City’s records are subject to an
independent annual audit by the State Auditor. Both the City's internal audit and the State
Auditor test to determine the City’s compliance with the following CDBG requirements:
§ Political Activity;
§ Davis-Bacon and Related Acts;
§ Civil rights;
§ Cash Management;
§ Federal Financial Reports;
§ Allowable Costs & Cost Principles;
§ Drug-Free Workplace Act; and
§ Various administrative
requirements.
MORE INFORMATION
For more information and/or to get on the City's mailing list for Consolidated Plan
updates and grant applications, please contact:
Michael Hursh, Advisor to the Mayor
Department of Administration
25 West Main Street, Auburn, WA 98001
Phone: (253) 804-5029
Email: mhursh@auburnwa.gov
PH.2 Page 21 of 169
--------------------------
Resolution No. 5000
November 4, 2013
Page 1 of 2
RESOLUTION NO. 5000
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, ADOPTING THE 2014 COMMUNITY
DEVELOPMENT BLOCK GRANT ACTION PLAN FOR THE
CONSOLIDATED PLAN FOR YEARS 2011 TO 2014
WHEREAS, the City of Auburn was designated as an entitlement community
by the U.S. Department of Housing and Urban Development (HUD) for its
Community Development Block Grant (CDBG) Program;
WHEREAS, the primary objective of the Consolidated Plan and CDBG
Program is the development of viable urban communities by providing decent
housing and a suitable living environment and expanding economic opportunities,
principally for persons of low-income and moderate-income;
WHEREAS, to be eligible for funding, the City of Auburn must annually
update the action plan for its Consolidated Plan that serves as a federally required
planning document to guide the City of Auburn's human service and community
development efforts;
WHEREAS, the planning process to develop the Consolidated Plan involved
citizen participation and guidance from non-profit and governmental agencies
serving low income residents in the community;
WHEREAS, the City Council of the City of Auburn heard and considered
public comment about its proposed 2014 Action Plan.
PH.2 Page 22 of 169
--------------------------
Resolution No. 5000
November 4, 2013
Page 2 of 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DOES HEREBY RESOLVE TO:
Section 1. Pursuant to provisions of 24CFR91, the City hereby adopts the
2014 Action Plan for the Consolidated Plan for Years 2011 to 2014.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out directions of the legislation.
Section 3. This Resolution shall be in full force and effect upon passage and
signatures hereon.
DATED and SIGNED this ______ day of November, 2013.
_________________________
Peter B. Lewis
Mayor
ATTEST:
_______________________
Danielle Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
PH.2 Page 23 of 169
AGENDA BILL APPROVAL FORM
Agenda Subject:
2013-2014 Biennial Budget Mid-Biennial Review
Date:
October 30, 2013
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council to conduct the second public hearing to receive public comments and
suggestions with regard to the proposed mid-biennial modifications to the 2013-2014
Adopted Biennial Budget.
Background Summary:
This second public hearing provides an opportunity for any citizens to make comments
or suggestions prior to review and publication of modifications to the 2014 adopted
budget. The first public hearing was held on October 7, 2013.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:November 4, 2013 Item Number:PH.3
AUBURN * MORE THAN YOU IMAGINEDPH.3 Page 24 of 169
AGENDA BILL APPROVAL FORM
Agenda Subject:
October 28, 2013 Minutes
Date:
October 30, 2013
Department:
Police
Attachments:
October 28, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:November 4, 2013 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1 Page 25 of 169
Municipal Services Committee
October 28, 2013 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and
Member John Partridge.
Staff present: Mayor Pete Lewis, Assistant Chief of Police Bill
Pierson, Finance Director Shelley Coleman, City Attorney Dan Heid,
Public Works Director Dennis Dowdy, Innovation and Technology
Director Ron Tiedeman, Parks, Arts & Recreation Director Daryl
Faber, Auburn Municipal Airport Manager Jamelle Garcia and Police
Secretary/Scribe Terry Mendoza. Others present: Auburn Reporter
representative Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. October 14, 2013 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. DISCUSSION ITEMS
A. Red Light Photo Enforcement (Lee)
Assistant Chief of Police Chief, Bill Pierson, reviewed the 3rd quarter
PhotoSafe Report for 2013. The primary goal of the program, which
was launched in June of 2006, is to improve traffic safety through the
reduction of red light violations and associated collisions, and to
reduce speeding through designated school zones. The total for red
light violations shows a minimal increase in 2013 versus the same
quarter in 2012. The total for red light violations versus infractions
Page 1 of 4
MS.1 Page 26 of 169
issued (incident resulting in a ticket being issued) remained steady
from this same period in 2012. For school zone speed enforcement,
the numbers continue to decrease overall. The report also provides
information related to collision data at (3) intersections: M Street SE &
Auburn Way S; 4th Street SE & Auburn Way S; and 8th Street NE &
Harvey Road NE. Councilmember Partridge expressed his concern
for the 4th St SE/AWS intersection and it was noted that this is an
item being addressed on the Public Works Project Matrix. The
financial performance of the Redflex Program was also reviewed.
Committee discussion followed.
B. Cemetery Financial Review (Coleman)
Finance Director, Shelley Coleman, reported on the financial status for
the Cemetery. The Cemetery ended the period with operating income
of $60,489 compared to an operating loss of $125,093 for the
previous year. This reflects an increase in operating revenue and a
decrease in salaries/benefits expenditures. This is attributed to code
changes made at the beginning of 2013 and a reduction in staff, as
well. The number of interments decreased slightly from the same
quarter in 2012. Committee discussion followed.
C. Auburn Golf Course Financial Review (Coleman)
Shelley Coleman, Finance Director provided a financial review of the
Auburn Golf Course (GC). The GC ended the 3rd quarter of 2013
with an operating loss of $76,152 compared to an operating loss of
$112,443 for the same period in 2012. This reflects an improvement
in the year-to-date rounds played at the GC. Councilmember
Partridge inquired about whether or not the 'Restaurant' revenue
amount included the banquet room. Director Coleman advised that
the revenue is included in the restaurant total. Additionally, Chair
Peloza shared that the new technology components are now installed
and operational in the banquet room which will be great for future
events. Parks, Arts & Recreation Director, Daryl Faber, advised that
the restaurant owner will begin to market the use/availability of the
new equipment for events held in the banquet room moving forward.
Committee discussion followed.
D. AVHS Board Review / Animal Control Licensing (Coleman)
Finance Director, Shelley Coleman, provided a monthly report on the
Auburn Valley Humane Society (AVHS) Board meeting and on the
Animal Control Licensing Program. September statistics along with
information on two events held in October were reviewed at the most
recent AVHS Board meeting. In September, the AVHS had 170
volunteers who spent 1,724 hours assisting at the shelter. Year to
date there have been 16,959 volunteer hours for an average of 1,884
hours per month. Shelter revenue through September totaled
$449,777 and represents 77% of the annual budget of $585,445. Page 2 of 4
MS.1 Page 27 of 169
Shelter expenses of $329,343 are at 50% of the $647,239 annual
expenditure budget. These figures include revenues and expenses of
$97,687 and $58,155, respectively. It is also reported that the Board
is actively recruiting additional Board members. The number of pet
licenses sold at AVHS totaled 70 in September and 603 year to date.
There were 26 feline and canine neuters and 22 spays in the month of
September. There were also 3 other surgeries on inured or sick
animals. Total incoming animals for September was 1,103; total
outgoing animals for the month was 949. Committee discussion
followed and Chair Peloza requested additional information on which
veterinarians are participating in the selling of pet licenses in their
clinics. Director Coleman will include this information in her
November report.
E. Airport Management Contract (Coleman)
Finance Director, Shelley Coleman, briefed the committee on the
Airport Management Contract. The contract was previously reviewed
at the last Municipal Services meeting. AMG was asked to remove
the grant and project management from their proposal. Work outside
the scope of the contract such as crack sealing, catch basin repair,
building maintenance, tenant improvements, etc., will be done by a
task order where the work will be submitted to the City for review and
approval. The term is for 2 years beginning January 1, 2014 and
ending December 31, 2015. The management company will also
perform the fueling services and split the revenue evenly with the City
(50/50) after all fuel costs have been paid. Committee discussion
followed and the contract reviewed in detail. The Committee
recommended the contract be corrected for grammatical and
formatting errors that were identified prior to moving it forward to full
City Council.
F. Ordinance No. 6474 (Coleman)
Shelley Coleman, Finance Director, reviewed Ordinance No. 6474
(Budget Amendment #6) with the Committee. This represents the
sixth budget amendment for the 2013-2014 biennium and the first
budget amendment for 2014. This amendment includes requested
project expenses that were previously approved in 2013 but will
require carryforward to 2014 to enable project completion and
requested transportation project expenses as previously approved by
Council. Other requests for funding in this budget amendment
include: (1) Revenue adjustments; (2) New staffing in the Legal,
Innovation and Technology, and Public Works M&O departments; (3)
Downtown property sales; (4) Fully fund fire pension liabilities; (5)
KidStock community festival and Arts/Events six year action plan; and
(6) Innovation and Technology Stand-by pay. Committee discussion
followed.
Page 3 of 4
MS.1 Page 28 of 169
G. SCORE Jail Stats (Coleman)
Finance Director, Shelley Coleman, presented the SCORE Jail
statistics through September 2013. The Average Daily Population
(ADP) for the City of Auburn in September is 78. SCORE is now
tracking ADP for the 2015 budget year, which is based upon the April
1, 2013 through March 31, 2014 ADP. The City's ADP is
approximately 71 for the period of April 2013 through September
2013, own from 2014 budget count of 84. The City's contribution to
SCORE for the 2014 budget year is $5,504,537 and is based upon a
27.36% share of the operating costs - a $1,173432 reduction in costs
from the previous year where Auburn's contribution rate was 33.98%.
The main reason for the reduction is due to the decrease in ADP.
Additionally, the judicial process on sentencing has also had a major
impact on costs. Committee discussion followed.
H. Project Matrix
The following updates were made to the Project Matrix:
Item 10P: Review date changed to 1/27/14.
Item 21P: Review date changed to 11/25/13.
Item 27P: Combined with Item 21P. Item 27P has been removed.
Item 29P: Review date changed to 1/27/14.
Item 31P: Review date changed to 1/27/14.
Item 6I: Review date changed to 1/27/14.
IV. ADJOURNMENT
The meeting was adjourned at 4:30 P.m. The next regular meeting of the
Municipal Services Committee is scheduled for Tuesday, November 12,
2013 at 3:30 p.m. in COnference Room 3 of City CHall, 25 West Main
STreet, Auburn, WA.
Signed this ___________ day of November, 2013.
____________________ ________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
Page 4 of 4
MS.1 Page 29 of 169
AGENDA BILL APPROVAL FORM
Agenda Subject:
October 28, 2013 Minutes
Date:
October 28, 2013
Department:
Planning and Development
Attachments:
Minutes - October 28, 2013
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Backus Staff:
Meeting Date:November 4, 2013 Item Number:PCD.1
AUBURN * MORE THAN YOU IMAGINEDPCD.1 Page 30 of 169
Planning and Community
Development
October 28, 2013 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5.00 p.m. in Annex
Conference Room 2 located on the second floor of One Main Professional
Plaza, One Main Street, Auburn, Washington.
A. Roll Call
Planning and Development Committee Chair Nancy Backus and Vice-
Chair John Holman were present. Member Largo Wells was excused.
Also present were Mayor Pete Lewis, Planning and Development
Director Nancy Welch; Advisor to the Mayor Michael Hursh; Finance
Director Shelley Colman; Parks, Arts and Recreation Director Daryl
Faber; Planning Services Manager Elizabeth Chamberlain;
Environmental Services Manager Chris Andersen; Public Works
Director Dennis Dowdy; Assistant City Engineer Ingrid Gaub;
Economic Development Manager Doug Lein; Senior Project Engineer
Jacob Sweeting; and Planning Secretary Tina Kriss.
Members of the audience present were: Urban Tree Board Member
Bryce Landrud and Robert Whale of the Auburn Reporter.
B. Announcements
1. Presentation
a. Urban Tree Board (Faber)
Parks, Arts and Recreation Director Daryl Faber introduced Urban
Tree Board Member Bryce Landrud to provide an update from the
Urban Tree Board. Mr. Landrud stated the Urban Tree Board
consists of five members and various City staff members. Mr.
Landrud explained how the Board, Parks Department and City
staff work together on various programs to educate and raise
awareness on tree maintenance and care. They also work to
promote the City of Auburn as a "Tree City". Board members and
staff are also working to attend various events to increase public
awareness and assist in Arbor Day tree planting.
Each year the board assists with the City street tree planning,
selection, and resident awareness in coordination with Parks
Page 1 of 5
PCD.1 Page 31 of 169
Maintenance Manager Mike Miller, various staff, and volunteers.
This year, the underforrested "K Street" was cleaned up and local
homeowners were encouraged to participate in caring for the
newly planted trees. The Urban Tree Board members are also
continuing to work with various Home Owners Associations
on tree awareness, maintenance, and care.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - October 14, 2013 (Welch)
Vice-Chair Holman moved and Chair Backus seconded to approve the
October 14, 2013 minutes as written.
MOTION CARRIED UNANIMOUSLY. 2-0
III. ACTION
A. Resolution No. 5000 - 2014 Annual Action Plan of the Consolidated
Plan (Hursh)
Advisor to the Mayor Michael Hursh presented the staff report on
Resolution No. 5000. The proposed Resolution would adopt the 2014
Community Development Block Grant Action Plan of the consolidated
Plan for the fiscal years 2011 to 2014.
Committee and staff discussed the 2014 Annual Action Plan actions
outlined in the plan to be undertaken in 2014 and the 2014
Community Development Block Grant (CDBG) estimated funds.
Vice-Chair Holman moved and Chair Backus seconded to recommend
City Council adopt Resolution No. 5000.
MOTION UNANIMOUSLY CARRIED. 2-0
B. Resolution No. 5003 – Remedial Action Grant Agreement for Area-
wide Redevelopment Planning (Andersen)
Environmental Services Manager Chris Andersen provided a brief
overview of Resolution No. 5003, acceptance of an Integrated
Planning Grant in the amount of $186,000.00 from the Washington
State Department of Ecology. The grant will be used to help address
issues and to develop strategies to promote redevelopment of
properties potentially impacted by groundwater contamination from
the Boeing Plume. The Committee and staff discussed the June 30,
2015 timeline requirement to use the grant.
Page 2 of 5
PCD.1 Page 32 of 169
Vice-Chair Holman moved and Chair Backus seconded to recommend
City Council adopt Resolution No. 5003.
MOTION UNANIMOUSLY CARRIED. 2-0
IV. DISCUSSION ITEMS
A. Ordinance No. 6474 (Coleman)
Finance Director Shelley Coleman reviewed Ordinance No. 6474 that
represents the sixth budget amendment for the 2013-2014 biennium
and the first budget amendment for 2014.
Director Coleman explained that Budget Amendment #6 includes
carryforwards from 2013 to 2014 to enable project completion; the
retainage of five police officers, and five additional new police officers;
and the new proposed staffing changes. Director Coleman reviewed
the new staffing requests, traffic impact fees from downtown, and
explained that the City will be funding the fire pension liabilities. The
Committee and staff discussed future additional staffing.
Vice-Chair Holman expressed that he would be supportive of looking
for opportunities to foster economic development to bring money into
the City as the City moves out of the recession. The Committee was
supportive of the Ordinance No. 6474.
B. Online Project Management Software Options (Sweeting)
Senior Project Engineer Jacob Sweeting explained the City has a
continuing need to maximize the effectiveness and efficiency of
available resources involved in the implementation of maintenance
and improvement projects for the City. Between now and 2018 the
City has identified over $260,000,000.00 of project work to be
completed and the City has no Project Management Software. Public
Works, Innovation and Technology, Finance and Project Construction
Services have been actively evaluating various software options and
vendors to determine the feasibility of acquiring comprehensive
Project Management Software as an important tool to improve the
efficiency of capital project implementation through the City.
Mr. Sweeting provided a PowerPoint presentation to review the staff
recommended Project Management Software. Staff presented the
Project Management Software to the Public Works Committee and the
Public Works Committee supports the Project Management Software.
After a review of the software, the Committee and staff discussed the
costs and benefits for the City. In answer to the question by the
Committee if training was included, Mr. Sweeting explained the
training is included with the initial project cost. The annual
Page 3 of 5
PCD.1 Page 33 of 169
maintenance cost of the software would be $36,000.00. The
Committee was supportive of including this software in the City's
2013-2014 Mid-Biennial Budget Amendment.
C. Agreement for Services – Comprehensive Plan Update
(Chamberlain)
Planning Services Manager Elizabeth Chamberlain reviewed plans to
update the Comprehensive Plan as required, by June 30, 2015. To
begin the overhaul of the Comprehensive Plan and assist the City with
an updated vision for the City, a consultant is proposed to be brought
on board. The City issued a Request for Qualifications in August 2013
with a submittal deadline of September 3, 2013. From the six
submittals that were reviewed by multiple City Departments that
formed a committee, two firms were interviewed and the committee
selected MIG, Inc.
A draft scope of work has been structured and the City would serve as
the face of visioning and outreach with MIG, Inc. supporting staff to
create the tools needed for outreach. After Committee and staff
discussed the Agreement of Services for the Comprehensive Plan
Update, the Committee determined that they would take action on this
item. The Comprehensive Plan Update has been budgeted through
the Planning and Development Professional Services budget, with an
allocation of approximately $64,000.00.
Vice-Chair Holman moved and Chair Backus seconded to recommend
City Council grant permission to enter into Agreement for Professional
Services, AG-C-437.
MOTION UNANIMOUSLY CARRIED. 2-0
D. Director's Report (Welch)
Planning and Development Director Nancy Welch provided
photographs from the tree planting event at the Auburn Environmental
Park (AEP) held October 15, 2013. With the coordination of the
Planning and Development Department Environmental Services
division, the Auburn Adventist Academy and their sister schools took
part in the annual Reaching In Service with Excellence (RISE)
program. Fifty-two 7th and 8th graders, parents, teachers and School
Principal Ron Trautwein attended to plant 1,200 trees. They also
performed landscape beautification at both entries to the AEP.
The trees were purchased by the Auburn Municipal Airport as
mitigation for wetland impacts resulting from tree removal for an
airport airspace maintenance project earlier this summer.
Staff is working on the Comprehensive Plan overhaul and has held
Page 4 of 5
PCD.1 Page 34 of 169
meetings on the health impact assessment to actively incorporate a
plan to encourage healthy communities.
As an update to the Matrix regarding the Mill Creek Wetland 5K
Project, last Friday a letter to rescind the Design Agreement Request
to Terminate letter sent August 9, 2013 to the Seatttle District, Corps
of Engineers was mailed. The Corps is encouraged that the City is
continuing to move forward on the project.
With regards to marijuana/cannabis Matrix item, staff is currently
researching the activities of other jurisdictions to determine how soon
this item would be brought forward for initial discussion.
E. PCDC Status Matrix (Welch)
Committee and staff discussed the updates to the Matrix and had no
changes or additions.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development CommitteE, the meeting was adjourned
at 6:04 p.m.
DATED this ____________ day of _______________________, 2013.
____________________________________
Nancy Backus - Chair
____________________________________
Tina Kriss - Planning Secretary
Page 5 of 5
PCD.1 Page 35 of 169
AGENDA BILL APPROVAL FORM
Agenda Subject:
October 21, 2013 Minutes
Date:
October 30, 2013
Department:
Public Works
Attachments:
October 21, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:November 4, 2013 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 36 of 169
Public Works Committee
October 21, 2013 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Utilities Engineer Dan Repp, Transportation Manager Pablo Para, Project Engineer Robert Lee, Sanitary Sewer Engineer Bob Elwell, Senior Project Engineer Jacob Sweeting, Maintenance and Operations Manager Randy Bailey, Finance Director Shelley Coleman, Storm Drainage Engineer Tim Carlaw, IT Customer Support Manager Reba Stowe, Project/Construction Manager Bill Thomas, and Public Works Secretary Jennifer Cusmir.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one agenda modification transmitting a corrected agenda bill for Discussion Item A.
II. CONSENT AGENDA
A. Approval of Minutes
It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee approve the Public Works Committee Meeting minutes for date, October 7, 2013. Motion carried 3-0.
B. Public Works Projct No. C0915 (Lee) Well 1 Transmission Main
Project Engineer Lee explained that the work schedule was coordinated with the work being done on the M Street SE
Page 1 of 13
PW.1 Page 37 of 169
Underpass. Project Engineer Lee explained that the overall cost of the project is within the project’s contingency and well under the amount budgeted, in response to a question asked by Vice-Chair Peloza. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee approve the Public Works Committee recommend City Council approve Final Pay Estimate No. 8 to Contract No. 12-04 in the amount of $0.00 and accept construction of Project No. CP0915, Well 1 Transmission Main. Motion carried 3-0.
III. RESOLUTIONS
A. Resolution No. 4996 (Elwell) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Execute a Payback Agreement Between the City of Auburn and SFGVI Properties LLC for Developer's Sanitary Sewer Extension
Using a map of the development area, Sanitary Sewer Engineer Elwell identified the location of the sewer facility extension for the SFGVI Properties. Elwell explained that adoption of Resolution No. 4996 would authorize a Payback Agreement with SFGVI Properties, LLC. Property owners of properties that benefit from the extension will be assessed charges if and when they receive a permit to connect to the sewer system. Sanitary Sewer Engineer Elwell identified the properties, adjacent to the extension that would pay a frontage charge equal to half the cost of the adjacent pipe located along their property frontage. Elwell then identified the properties that would pay an Area Charge based on the number of Residential Customer Equivalents (RCEs) they have at the time they connect to the system. Chairman Wagner asked if the agreement is a 20-year Payback Agreement. Sanitary Sewer Engineer Elwell stated that in the past the agreements have been for 15 years, but the state law was changed and it is now 20 years. Sanitary Sewer Engineer Elwell answered questions asked by Chairman Wagner regarding administration fees. Member Osborne asked if the lots by the cemetery will be developed soon since they are so close to the sewer extension. Sanitary Sewer Engineer Elwell stated that the properties were purchased by the City
Page 2 of 13
PW.1 Page 38 of 169
for the Cemetery. Sanitary Sewer Engineer Elwell stated that the total amount of assessments that may be collected is $562,000.00 if all properties were to develop, as anticipated, within the 20-year time frame, in response to a question asked by Chairman Wagner. Sanitary Sewer Engineer Elwell spoke about the experience City staff has with administering Payback Agreements, following a question asked by Vice-Chair Peloza. Assistant Director/City Engineer Selle explained how the agreements are tracked and administered by staff. The Committee and staff discussed the motivation for developers to enter into Payback Agreements and possible risks involved. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee approve the Public Works Committee recommend City Council adopt Resolution No. 4996. Motion carried 3-0.
B. Resolution No. 4998 (Bailey) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Execute a Contract Between the City of Auburn and the City of Algona for Decant Facilities Usage and Street Sweeping Services
Chairman Wagner asked if there were any risks to the City by entering into the contract. Maintenance and Operations Manager Bailey answered that there are no risks and contract is a renewal of a contract entered into three years ago and the renewal includes the ability to renew for an additional three years. Bailey stated that some of the costs were also changed from the original contract. Maintenance and Operations Manager Bailey explained that any additional cost of disposal of any hazardous waste materials may be charged to the City of Algona, in response to questions asked by Chairman Wagner. Maintenance and Operations Manager Bailey stated that the contract also allows for the City of Auburn to stop taking material from the City of Algona in the future. Vice-Chair Peloza noted that the agenda bill did not identify that the contract is a renewal and not a new contract. Maintenance and Operations Manager Bailey explained the cost for services charged to the City of Algona, in response to questions
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PW.1 Page 39 of 169
asked by Member Osborne and Vice-Chair Peloza. Vice-Chair Peloza asked that the language of Exhibit A, Item 4B, be more specific and include the phrase, “per Item 4A.” Chairman Wagner recommended making an amendment on the floor of the City Council Meeting to make the language consistent between Items 4A and 4B by including the word “handling” in Item 4A and the word “testing” and phrase “reference Item 4A for the fees” in Item 4B. The Committee agreed. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee approve the Public Works Committee recommend City Council adopt Resolution No. 4998, as amended. Motion carried 3-0.
IV. DISCUSSION ITEMS
A. Ordinance No. 6474 (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, Amending Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as Amended by Ordinance No. 6456 Ordinance No. 6462, Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6481, and Authorizing Amendment to the City of Auburn 2013-2014 Budget as Set Forth in Schedule “A” and Schedule “B”
Chairman Wagner asked if the downtown property sales in the amount of $1,045,300.00 were included on the budget amendment spreadsheet. Finance Director Coleman answered that the amount is shown in Schedule A, page 67 of 172, of the agenda packet, Mitigation Fee Fund. Finance Director Coleman explained that the amount of the Traffic Impact Fees listed on Schedule A is being driven by the estimated number of multi-family units included in the Teutsch development, in response to questions asked by Chairman Wagner. Chairman Wagner and the Committee discussed past Council conversations regarding the impact of the incentive to the General Fund. Finance Director Coleman and Planning Manager Chamberlain answered questions asked by Chairman Wagner regarding impact on the General Fund for other developer incentives. Finance Director Coleman and IT Customer Support Manager Stowe responded to questions asked by Vice-Chair Peloza regarding the funding being requested by the Innovations and Technology Department (IT) for staff stand-pay for evenings and weekends.
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Member Osborne asked if the Administrative Assistant funding requested by IT is related to recent service agreements. Finance Director Coleman explained that IT is the only department without an Administrative Assistant and currently administrative work is being done by the IT Director and IT staff. Chairman Wagner asked that the program improvement form be included to provide the Committee with additional information regarding the need for additional staff. Finance Director Coleman answered questions asked by Member Osborne regarding the King County District Court Transition line items on Schedule A.
B. August 2013 Financial Report (Coleman)
Finance Director Coleman spoke about the outlook for the Sewer Utility, in response to questions asked by Chairman Wagner. Coleman stated that staff anticipates the net operating cost to move into the positive by the end of 2014. There were no additional questions from the Committee.
C. Online Project Management Software Options (Sweeting)
Senior Project Engineer Sweeting gave a PowerPoint presentation on the online project management software staff is proposing to purchase. Senior Project Engineer Sweeting provided the Committee an overview of the City’s Capital Project Program, explaining how staff manages capital improvement and maintenance projects and describing the varying projects which serve multiple areas and range in complexity and size. Sweeting reviewed the annual capital project investment with the Committee. Historically, between 2008 and 2012, the City averaged an investment of $25M per year. The future average, from 2014 through 2018, is approximately $32M per year. Senior Project Engineer Sweeting noted a sustained growth in citywide capital investments. Senior Project Engineer Sweeting spoke about all of the different tools and processes that are currently used for just one of the project management functions, project budget management. Sweeting emphasized the time it takes staff to ensure accuracy and stated that the project management software will make staff more efficient by streamlining all of the functions of project management.
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Chairman Wagner asked if the new software is compatible with the programs that staff currently uses for project management. Sweeting confirmed that all of the software is compatible. Sweeting explained the tools included in the project management software that will improve the efficiency of staff. Senior Project Engineer Sweeting noted that there are other software programs that the City utilizes for permit processing, maintenance management, and financial accounting. All of the programs do well in the functions that they address and staff believes project management software will do the same. Assistant Director/City Engineer Selle clarified that project management software would cover all of the project management activities city-wide, but would not replace or have an impact on the existing programs used by other departments, in response to a question asked by Chairman Wagner. Senior Project Engineer Sweeting explained how the current financial software program will work with the project management software. Following questions from the Committee, Senior Project Engineer Sweeting described the types of reporting functions of which the project management software is capable. Staff evaluated five available software packages and completed a detailed comparison of the top two programs. The E-builder software then underwent a detailed evaluation. Staff attended presentations by E-builder, met with current users, such as the Port of Olympia and attended a webinar with staff from the City of Arlington, Texas, and completed a working review of the system. Finance Director Coleman and IT Customer Support Manager Stowe confirmed that existing City software programs can be integrated to work with E-builder software and the IT Department would provide technical support. Project/Construction Manager Thomas spoke in favor of the City investing in the E-builder software. Senior Project Engineer Sweeting answered questions asked by Member Osborne regarding the amount of staff training time required to bring the software online and provided a general schedule for putting the software into operation. Senior Project Engineer Sweeting said that staff anticipates a start-up time of 6-9 months prior to being fully operational. Assistant Director/City Engineer Selle addressed concerns voiced by
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Chairman Wagner regarding time being spent creating specialized reports using the E-builder software. The Committee and staff evaluated the cost benefits of investing in the project management software program, E-builder, and discussed the proposed funding sources. The Committee supported the purchase of the E-builder software program and the inclusion of the software in the 2013-2014 mid biennial budget adjustment. Senior Project Engineer Sweeting stated that he will be discussing E-builder with both the Planning and Community Development Committee and Finance Committee.
D. Resolution No. 4995 (Bailey) A Resolution of the City Council of the City of Auburn, Washington, Declaring Certain Items of Property as Surplus and Authorizing Their Disposal
Maintenance and Operations Manager Bailey was present. There were no questions from the Committee.
E. Fulmer Well-Field Feasibility Study Update (Repp)
Utilities Engineer Repp presented an update on the Fulmer Wellfield Improvement Project to the Committee. Repp summarized the background for the project, explaining that there have been difficulties with the Fulmer Wellfield and the three wells were not producing as originally developed. Utilities Engineer Repp answered questions asked by Chairman Wagner and Member Osborne regarding the design capacity of Wells No. 2, 6 and 7 compared to the water currently available. Repp stated that the City’s consultant has run pumping step tests that estimated the capacity of each of the wells. The consultant has completed physical pump testing at the wells and water quality analysis. Repp reviewed the expected capacity of the wells following recommended well rehabilitation work. The rehabilitation will include physical and chemical cleaning of the wells. Utilities Engineer Repp reminded the Committee that without removing manganese using a treatment system water from Well No. 7 needs to be blended with the water from Wells No. 2 and 6. Director Dowdy explained how the water is blended, in response to a question asked by Vice-Chair Peloza.
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The Committee and staff reviewed an overview of the water quality analysis of the wells. The goals of the project were to determine the causes for the loss of production and equipment failures in the wellfield, determine steps to improve the water quality, and to determine the true production capacity of the wellfield. The consultant, Golder & Associates, have been working with staff to meet the project goals. Utilities Engineer Repp spoke about the consultant’s initial findings and summarized the wellfield condition. The consultant determined that the aquifer is highly production and it does not limit the yield in the wells. The well construction appears to be adequate. The difficulty with the wellfield is what is happening in the wells. The conditions that were noted are substantial encrustation and slime production on all well screens, largely biological in nature and also significant corrosion in the well pump columns and in the well pumps. The Committee and Utilities Engineer Repp discussed the possible causes of the encrustation and corrosion. Repp stated that the consultant is finishing examining potential biological problems and will next start work of the mechanical aspects of the problems with the wellfield. Utilities Engineer Repp answered questions about the consultant contract asked by the Committee. Repp responded to questions asked by Member Osborne regarding the types of materials used in the well construction. Vice-Chair Peloza asked about the consultant work schedule. Repp said that the consultant is expected to complete the first phase of their work, which included a recommendation, in less than two months. As part of the additional work needed, Utilities Engineer Repp explained that the consultant and staff are unable to confirm the actual capacity of any of the wells until a chemical cleaning is conducted. Following the chemical cleaning of the wells the consultant will need to conduct a long term pump test to confirm the well yield and water quality. Staff is recommending to clean Well No. 6, and place the well back into production with a temporary pump and then proceed to work on Well No. 7 improvements, which will include chemical cleaning, manganese treatment, construction of a new pump and column and inclusion of a corrosion control system. The final last effort will be to complete permanent improvements for Well 6 consisting of a new pump, column and corrosion control system for Well No. 6. The Committee and staff discussed the water supply
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summary and cost estimates for the staff recommendations. The Committee asked for more information regarding project scheduling, i.e. when will the work on the wells begin and when will the City start seeing the benefits. Utilities Engineer Repp answered questions asked by Member Osborne regarding how the chemical cleaning of the wells is completed. Chairman Wagner asked for additional clarification on the water purchase cost line included in the cost estimate. Vice-Chair Peloza asked for a schedule showing the project timing and costs.
F. Comprehensive Water Plan (Fenhaus)
Utilities Engineer Repp presented the scope of service and budget estimate for the Comprehensive Water Plan update to the Committee. Chairman Wagner and staff discussed how the consultant should build a schedule that outlines the Committee review timeline and completion dates for the scope of work tasks and suggested the Committee to focus their review on Task 300 – Policies and Criteria and Task 200 – Planning Considerations. Utilities Engineer Repp responded to questions asked by Chairman Wagner Member Osborne regarding the review of the retail water service area and the consideration of providing service for the Bonney Lake and Lakehaven areas. Utilities Engineer Repp spoke about review of water rights and the relationship between Comprehensive Water Plan, the current water rights, and the Coordinated Regional Water System Plan, in response to an inquire made by Vice-Chair Peloza. Chairman Wagner spoke about the importance of Task 800 – Water Use Efficiency. Member Osborne asked when the City’s Water Quality Monitoring Plan was updated. Repp stated that the plan is updated every time the Department of Health requires the City to do so. The Committee requested that a project review or “lessons learned” activity be included in Task 1000 – Capital Improvements Plan.
G. Comprehensive Stormwater Drainage Plan (Carlaw)
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Storm Drainage Engineer Carlaw presented the scope of service and budget estimate for the Comprehensive Stormwater Drainage Plan update to the Committee. Chairman Wagner requested that more research be done to determine how much fee reduction can be justified by Low Impact Development type mitigation and natural geographic land features during either the update of the Comprehensive Plan or the Fee Rate Study. Chairman Wagner also asked that the Muckleshoot Indian Tribe’s (MIT) influence and cooperation be incorporated into the plan statements. Utilities Engineer Repp clarified that Task 7 – Financial Program is also included in both the Water and Sewer Comprehensive Plans, following an inquiry made by Member Osborne. Repp explained that Finance Department staff will be developing the financial projection for all three plans. Repp noted that the Water Comprehensive Plan has slightly different language that the other plans in order to meet the requirements of the Health Department. Assistant Director/City Engineer Selle and Utilities Engineer Repp stated that the Golf Course was not designed to be a stormwater retention facility, in response to a question asked by Member Osborne. Chairman Wagner said review of design and natural geographic land features that benefit the stormwater utility should also be part of Task 7. Storm Drainage Engineer Carlaw noted that the update budget is not much more than the cost of the 2009 plan.
H. Comprehensive Sewer Plan (Elwell)
Chairman Wagner deferred the Comprehensive Sewer Plan discussion until the next meeting.
I. Capital Project Status Report (Sweeting)
Item 3 – C201A – M Street Underpass: Senior Project Engineer Sweeting said that the additional parts for the pump station have arrived but the contractor is still waiting for the parts that would allow for the station to be tied into the SCADA System. Assistant Director/City Engineer Selle stated that the project should be completed by the projected finish date, November 2013, in response to a question asked by Chairman Wagner. Item 7 – EM1302 – Hidden Valley Vista Emergency Storm
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Repair: Vice-Chair Peloza reported that he received a citizen comment about the efficiency of the contractor and the amount of communication. Assistant Director/City Engineer Selle explained how the energy from the stormwater will be dissipated, following a question asked by Member Osborne. Item 15 – CP1222 – Citywide Traffic Signal Improvements: Vice-Chair Peloza noted that there is no indication in the project status that the project has been delayed. Senior Project Engineer Sweeting said that the reason the project was delayed was because staff was waiting for a Department of Transportation (WSDOT) approval, following the update of the State Transportation Improvement Plan. Item 16 – CP1118 – Auburn Way South Pedestrian Improvements – Dogwood to Fir Street: Assistant Director/City Engineer Selle stated Director Dowdy is asking MIT Staff to schedule a meeting with the MIT Council to describe the project in more detail to help address any potential issues. Chairman Wagner suggested that staff provided the MIT with a 3D rendering or photos of the project instead of or in addition to a map. Senior Project Engineer Sweeting stated that staff is preparing for the presentation to the MIT and will speak with the consultant to provide appropriate visual aides. Senior Project Engineer Sweeting said that the median between Fir and Hemlock Streets that was included in the last design iteration seen by the committee for project CP1119t was removed, in response to a question asked by Member Osborne. Item 29 – CP1218 – Auburn Way South & Riverwalk Intersection Improvements: Chairman Wagner stated that the City needs to consider initiating a project that constructs a sidewalk down Riverwalk Drive. Chairman Wagner requested that development of a project plan be included on the Action Tracking Matrix.
J. Significant Infrastructure Projects by Others - Public Works Status Report (Gaub)
Vice-Chair Peloza made note of the information that he had provided to the Committee about Item 2 – 17th Street SE, K Street SE to C Street SW Trunk Sewer Main Installation.
K. Action Tracking Matrix (Dowdy)
Item A – Capital Projects Map: Chairman Wagner asked for a map showing both the active and completed projects for the Council
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Offices. Item C – System Development Charges: Utilities Engineer Repp stated that he will check with the consultant about the estimated completion date for the SDCs study, following an inquiry about the schedule asked by Chairman Wagner. Chairman Wagner suggested the Committee review the SDCs before the Cost of Service Analysis. Utilities Engineer Repp agreed that the Cost of Service Analysis should be scheduled for discussion in 2014. Item E – LED Lighting Standards: Chairman Wagner asked about the status of the subjective analysis he had requested. Transportation Manager Para distributed a list of local LED lighting installations for Council to examine. Transportation Manager Para noted that the Downtown area is a retrofit and are not consistent with the typical standard staff is proposing for new roadways. Chairman Wagner asked for more specific instruction for the Council, asking them to note not only their opinion on the glare, color, and brightness, but instructing them to also comment on their subjective thoughts about lighting (i.e. can they see their feet, can they read the nearby signage, does the landscape surrounding the lights appear lively). Vice-Chair Peloza recommended a checklist. Item F – Auburn Way South & 17th Street SE: Transportation Manager Para said that the Committee had requested staff look at closing off and not allowing right turns from 17th Street SE at M Street onto Auburn Way, in response to a question asked by Chairman Wagner. Item J – Transportation Impact Fee Structure Analyses: Staff has a meeting scheduled with the Mayor to clarify the information requested. Chairman Wagner asked that the plan for the Riverwalk sidewalks be presented to the Committee in February 2014. Vice-Chair Peloza requested an item be added, requesting staff to investigate odor complaints at Amberview Apartments. Vice-Chair Peloza requested an item be added for staff to follow up with a citizen who had contacted the City regarding installation of speed humps.
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V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:22 p.m. Approved this 4th day of November, 2013.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
October 21, 2013 Minutes
Date:
October 29, 2013
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Partridge Staff:
Meeting Date:November 4, 2013 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 50 of 169
Finance Committee
October 21, 2013 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex at
One East Main Street in Auburn.
A. Roll Call
Chair John Partridge, Vice Char Largo Wales, and Member John
Holman were present.
Staff members present included: Finance Director Shelley Coleman,
Innovation and Technology Director Ron Tiedeman, Public Works
Director Dennis Dowdy, City Attorney Daniel B. Heid, Sewer Utility
Engineer Robert Elwell, and City Clerk Danielle Daskam. Also present
was Michelle Binetti.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. October 7, 2013 Regular Meeting Minutes
Vice Chair Wales moved and Member Holman seconded to approve
the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims voucher numbers 425614 through 425853 in the amount of
$7,403,386.03 and dated October 21, 2013.
Committee members reviewed claims and payroll vouchers.
Committee members briefly discussed claims voucher number 425642
to the Auburn Symphony Orchestra. Vice Chair Wales questioned the
attendance history for the past few years for the Auburn Symphony
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Orchestra. Finance Director Coleman stated that she would ask
Parks, Arts and Recreation Director Faber to provide the information to
the Committee members prior to the next Finance Committee
meeting. Chair Partridge confirmed that the last two to three years of
statistics would be beneficial. Member Holman questioned whether
the Auburn Symphony Orchestra contract elements are being met and
the expectations of the contract are fulfilled.
Committee members also discussed claims vouchers 425633, 425795,
425635, 425798, and 425763.
Public Works Director Dowdy provided a brief update on the
reconstruction of H Street NE.
Vice Chair Wales requested a review of the Auburn Area Chamber of
Commerce contract for economic development and tourism services.
Finance Director Coleman stated the contract with the Chamber
includes the Tourism Coordinator salary and economic and tourism
promotion services. Chair Partridge concurred with Vice Chair Wales
and the Committee review the Chamber contract. Finance Director
agreed to bring the contract to the next Finance Committee meeting for
discussion.
Storm Utility Engineer Elwell addressed a question from Committee
members regarding voucher number 425763 to Murray, Smith &
Associates. Engineer Elwell explained that the firm was engaged to
perform a water facilities evaluation study to inventory the age,
construction materials, and condition of water facilities and perform
field inspections for approximately half of the facilities. The voucher is
for work performed.
Vice Chair Wales moved and Member Holman seconded to approve
and forward the claims and payroll vouchers to Council for
consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 534156 through 534193 in the amount of
$915,812.51 and electronic deposit transmissions in the amount of
$1,276,753.01 for a grand total of $2,192,565.52 for the period
covering October 3, 2013 to October 16, 2013.
See claims vouchers above for approval of payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4995 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their Page 2 of 6
FN.1 Page 52 of 169
disposal
Director Dowdy presented Resolution No. 4995 which authorizes the
surplus of equipment, electronics, and a vehicle of no further use to the
City.
Member Holman moved and Vice Chair Wales seconded to approve
and forward Resolution No. 4995 to the full City Council for
consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. DISCUSSION ITEMS
A. August 2013 Financial Report (Coleman)
Finance Director Coleman presented the August 2013 Financial
Report. Director Coleman noted General Fund revenues exceeded
budget by $1.5 million and exceeded collections for the same period
last year by $792,000.00. The General Fund expenditures are below
the budget estimates.
During the month of August, 377 pet licenses were sold (compared to
526 in 2012) resulting in $11,660.00 in revenue. Year-to-date, 3,434
licenses have been sold (compared to 4,061 in 2012) bringing in a total
of $102,515.00.
Finance Director Coleman noted the real estate excise tax will exceed
budget estimates for this year.
There was brief discussion regarding the status of the Redflex
contract. Finance Director Coleman stated the contract will be
discussed by the Municipal Services Committee on October 28th at
which time it is expected the Committee will make a decision regarding
whether to issue a Request for Proposals for red light enforcement.
The Golf Course ended the period with an operating loss of $85,200.00
compared to an operating loss of $158,500.00 for the same period last
year.
Member Holman reported the City of Renton golf course receives
revenue from the utility fund as the Renton Golf Course is the City's
well site. Member Holman questioned whether the Auburn Golf
Course should be receiving revenue from the storm drainage utility
since the golf course becomes a drainage field during the rainy
season. Finance Director Coleman advised that staff is investigating
this question.
The Cemetery ended August with a net operating income of
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FN.1 Page 53 of 169
$53,900.00 compared to an operating loss of $124,600.00 for the
previous year.
B. Ordinance No. 6474 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6432, the 2013-2014 Biennial Budget
Ordinance, as amended by Ordinance No. 6456 Ordinance No. 6462,
Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6481,
and authorizing amendment to the City of Auburn 2013-2014 Budget
as set forth in Schedule “A” and Schedule “B”
Finance Director Coleman presented Budget Amendment No. 6, which
incorporates all the budget amendments approved in 2013 and carried
forward to next year's budget. The budget amendment also includes
project expenses that were previously approved in 2013 but will require
carry forward to 2014 to enable project completion, revenue
adjustments to increase property taxes, sales taxes, and building
permit and plan check fees.
The budget amendment includes three new staffing positions:
Records Clerk for the Legal Department, an Administrative Assistant
for the Innovation and Technology Department, and a Mechanic for the
Public Works Department. There was brief discussion regarding the
purpose and need for the new staff positions.
Member Holman stated that he would like statistics on the number of
full-time employee hours spent or costs associated with responding to
public disclosure requests. He would like the statistics in preparation
for the state legislature's future consideration of the Public Records
Act.
The budget amendment also reflects the downtown property sales, an
adjustment to the Fire Pension Fund to fully fund its pension liability
for retired firefighters, funding for the KidStock community festival, and
Innovation and Technology stand-by pay.
Finance Director Coleman reported the Ordinance will come back to
the Committee for review in November. The Ordinance will be
presented to other committees for review.
C. Resolution No. 4997 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of grant funds in the amount of One
Hundred Eight Thousand Eight Hundred Sixty-nine dollars
($108,869.00), and authorizing the Mayor to execute an interlocal
agreement between the Department of Ecology and the City of Auburn
to accept said funds for implementation of the 2013-2015 Coordinated
Prevention Grant Program
Finance Director Coleman presented Resolution No. 4997, which will Page 4 of 6
FN.1 Page 54 of 169
accept a Department of Ecology grant in the amount of $108,869.00 to
promote waste reduction and recycling. The 25 percent matching
share will come from a King County Waste Reduction and Recycling
Grant. Staff will use the grant funds to promote waste reduction and
recycling to residents. Special emphasis will be placed on reaching
non-English speaking residents and mobile home parks. Staff will
continue the School Recycling and Waste Prevention Campaign
directed at Auburn School District students.
D. Resolution No. 4996 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a Payback Agreement between the
City of Auburn and SFGVI Properties LLC for Developer's Sanitary
Sewer Extension
Public Works Director Dowdy and Sanitary Sewer Engineer Elwell
presented Resolution No. 4996, which authorizes a Developer's
Payback Agreement with SFGVI Properties.
Engineer Elwell reviewed the sewer payback area on a map titled
Stipp's Meadow Sewer Payback Area. Engineer Elwell explained that
when a developer constructs a significant piece of infrastructure to
serve their development, the City requires design and capacity to serve
other unserved property owners in accordance with the
Comprehensive Plan. In the development of Stipp's Meadow and
Mountainview Estates, the developer constructed the sewer line to and
through their property, which was designed and constructed with
sufficient capacity to provide benefit to additional properties not
currently served with sanitary sewer. The Payback Agreement allows
the developer to recoup some of the costs for extending the sewer line
from those properties not currently served with sanitary sewer service.
E. Resolution No. 4998 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a contract between the
City of Auburn and the City of Algona for decant facilities usage and
street sweeping services
Public Works Director Dowdy presented Resolution No. 4998. The
Resolution authorizes an agreement with the City of Algona to allow
Algona to utilize the City of Auburn's decant facility. The agreement
also provides the City of Auburn will supply street sweeping services
for the City of Algona. Director Dowdy stated the agreement continues
an existing service and provides an update to the agreement to reflect
current cost of service.
Director Dowdy reported the Public Works Committee amended the
agreement slightly during their meeting earlier today, and
Councilmember Wagner will present the amendment on the floor of the
City Council meeting later this evening. Page 5 of 6
FN.1 Page 55 of 169
V. ADJOURNMENT
There being no further business to come before the Committee, the meeting
adjourned at 6:56 p.m.
APPROVED this _______ day of ___________________, 2013.
______________________________ ____________________________
John Partridge, Chair Danielle Daskam, City Clerk
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AGENDA BILL APPROVAL FORM
Agenda Subject:
October 23, 2013 Minutes
Date:
October 30, 2013
Department:
Planning and Development
Attachments:
Minutes - October 23, 2013
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Wagner Staff:
Meeting Date:November 4, 2013 Item Number:CC.1
AUBURN * MORE THAN YOU IMAGINEDCC.1 Page 57 of 169
Les Gove Community Campus
October 23, 2013 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Rich Wagner called the meeting to order at 4:58p.m. in Annex
Conference Room 2 located on the second floor of the One Main
Professional Plaza, One East Main Street, Auburn, Washington
A. Roll Call
Chair Rich Wagner, Vice-Chair Largo Wales, and Member Wayne
Osborne were present.
Staff members present were Advisor to the Mayor Michael Hursh;
Parks, Arts and Recreation Director Daryl Faber; Planning and
Development Director Nancy Welch, Finance Director Shelley
Coleman, and Office Assistant Sue Van Slyke.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - October 10, 2013 (Welch)
Member Osborne moved and Vice-Chair Wales seconded to approve
the October 10, 2013 minutes as written.
Motion carried unanimously. 3-0
III. DISCUSSION ITEMS
A. Operating and Financial Plan (Faber/Coleman)
Chair Wagner reviewed the draft Operating and Financial Plan
(previously known as the Business Plan) and discussed changes, the
need for additional information, and clarification in various sections of
the plan.
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B. Flag Pavilion Planning Committee (Faber)
The LGCC Committee will be working to select members for the
formation of a Flag Pavilion Planning Committee. A preliminary list
of example topics and discussion items for this new committee to
consider was presented and the LGCC members concurred that the
deadline for the recommendations from the Flag Pavilion Planning
Committee would be early February.
C. Action Tracking Matrix (Wagner)
The draft Action Track Matrix was reviewed by the Committee and the
following updates were recommended:
1. Combine line items B and C
2. Eliminate line item N
3. The Committee requested various Review and Completion timeline
updates.
The next scheduled LGCC meeting for November 27, 2013 will be
rescheduled to December 4, 2013 at 5:00 p.m. The meeting on
December 26, 2013 will be canceled.
IV. ADJOURNMENT
There being no further business to come before the Committee, the
meeting was adjourned at 6:00 p.m.
APPROVED THIS _________ day of ____________________, 2013
___________________________________
Rich Wagner, Chair
___________________________________
Sue Van Slyke, Office Assistant
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the October 21, 2013 Regular Meeting
Date:
October 31, 2013
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:November 4, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 60 of 169
City Council Meeting
October 21, 2013 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video
Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led
those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Rich Wagner, Nancy Backus, Bill
Peloza, John Partridge, Largo Wales, Wayne Osborne and John
Holman.
Department directors and staff members present: Chief of Police
Bob Lee, City Attorney Daniel B. Heid, Public Affairs and Marketing
Liaison Dana Hinman, Public Works Director Dennis Dowdy, Parks,
Arts and Recreation Director Daryl Faber, Planning and Development
Director Nancy Welch, Finance Director Shelley Coleman, Economic
Development Manager Doug Lein, Advisor to the Mayor Michael
Hursh, and City Clerk Danielle Daskam.
C. Announcements, Appointments, and Presentations
1. Community Service Excellence Awards
Mayor Lewis recognized Becki Myers Hill and Matthew Alexander
(age 7) for making a difference, and presented certificates of
appreciation for demonstrating through their actions how we can
all make Auburn a better place. Mayor Lewis presented each
with a medal in honor of their actions. Becki Myers Hill,
grandmother of Matthew, explained that from an early age she
would take Matthew to Indian Tom Park and Les Gove Park to
play. Matthew had an innate sense of right and wrong and was
disgusted by the trash left by others in the park. Matthew began
picking up the trash and recyclables to help beautify the parks; a
practice that has continued over the years and to the extent that
Becki Myers Hill purchased a trash picker for both of them. Ms.
Hill and her grandson, Matthew, received the congratulations and
appreciation from the Council.
2. Scout Pack 418, Webelos 1
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Mayor Lewis recognized members of Scout Pack 418, Webelos 1,
and their families in attendance this evening. The scouts are
working towards their community service badges.
D. Agenda Modifications
There was no change to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Public Hearing on Moratorium Established by Resolution 4992
(Backus/Heid)
Resolution No. 4992, adopted September 16, 2013, established
an initial one year moratorium prohibiting the City from accepting
or processing applications for business licenses and other
licenses, permits and approvals for marijuana/cannabis related
businesses and uses in all zoning districts in the city of Auburn
and set today's date for a public hearing on the moratorium.
City Attorney Heid presented the staff report for the public hearing
on the initial one year moratorium prohibiting the City from
accepting or processing applications for business licenses and
other licenses, permits and approvals for marijuana/cannabis
related businesses and uses in all zoning districts.
City Attorney Heid stated the Washington State law, under
Initiative 502 (I-502), is in conflict or inconsistent with Federal
law. I-502 empowers cities and counties to take action to make
sure zones are appropriate for their use. The moratorium gives
the City the opportunity to implement regulations regarding
recreational and medical marijuana and to provide zoning and
land use regulations related to marijuana/cannabis related
businesses.
Mayor Lewis opened the public hearing at 7:41 p.m.
Jeremy Wright, 2307 56th Street SE, Auburn
Mr. Wright expressed opposition to the moratorium. He stated
that the one year moratorium contradicts what the state law will
allow in the next 30 days and prevent him from operating under a
state issued license.
There being no further public comment, the hearing was closed.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form provided.
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Battery Bob Miller, 35101 27th Avenue South, Federal Way
Mr. Miller presented the Council with a free sample of his business
product--triple treat chocolate.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met October
14, 2013. The Committee approved the acceptance of the Lea Hill
Park Project construction. Dedication of the new park will take place
on October 30, 2013. The Committee also discussed Resolution
No. 4997 accepting a grant from the Washington State Department of
Ecology for the 2013-2015 waste reduction and recycling grant,
animal control and rescue, and the proposals for airport
management. The next regular meeting of the Municipal Services
Committee is scheduled for October 28, 2013 at 3:30 p.m.
B. Planning & Community Development
Chair Backus reported the Planning and Community Development
Committee met October 14, 2013. The Committee discussed the
business licensing process and outreach measures and the Director's
report, which included an update on the Mill Creek Wetland
Restoration Project and Auburn's participation in a pilot project on
Comprehensive Plan Standards for Sustaining Places sponsored by
the American Planning Association. The next regular meeting of the
Planning and Community Development Committee is scheduled for
October 28, 2013 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon at 3:30. The Committee approved a final pay estimate and
construction of Public Works Project No. CP0915, the Well 1
Transmission Main. The Committee also approved Resolution
No. 4996 authorizing a Sanitary Sewer Payback Agreement with
SFGVI Properties LLC and Resolution No. 4998 authorizing a contract
with City of Algona for decant facilities usage and street sweeping
services. The Committee discussed Ordinance No. 6474 relating to
budget amendment number six; the August financial report; on-line
project management software options; Resolution No. 4995 regarding
surplus property; a water utility report on Fulmer Field well production;
the Comprehensive Plan updates for storm, water and sewer; the
capital projects status report; significant infrastructure by other
jurisdictions; and the Committee's action tracking matrix. The next
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regular meeting of the Public Works Committee is scheduled for
November 4, 2013 at 3:30 p.m.
D. Finance
Chair Partridge reported the Finance Committee met this evening at
5:30. The Committee reviewed claims vouchers in the amount of
approximately $7.4 million including vouchers for construction of local
and arterial streets, a water system review project, and the Safe
Routes to Schools Project. The Committee also reviewed payroll
vouchers in the amount of approximately $2 million. The Committee
approved Resolution No. 4995 regarding surplus equipment and
vehicle. The Committee discussed Resolution Nos. 4997, 4996 and
4998. The Committee reviewed the August financial report, which
revealed the General Fund revenues are $1.5 million above
estimates, and the General Fund expenditures are down $2.7 million
from estimates. The Committee also reviewed, as part of the financial
report, animal licensing, the golf course, and the cemetery. The
Committee also reviewed Ordinance No. 6474 relating to the mid-term
biennial budget review and adjustment. The next regular meeting of
the Finance Committee is scheduled for November 4, 2013 at 5:30
p.m.
E. Les Gove Community Campus
Chair Wagner reported the Les Gove Community Campus Committee
met October 10, 2013, where the Committee discussed the business
and operation plan for the community center, the flag pavilion, and the
Committee's action tracking matrix. The next meeting of the Les Gove
Community Campus Committee is scheduled for October 23, 2013.
F. Council Operations Committee
The next regular meeting of the Council Operations Committee is
scheduled for November 4, 2013 at 5:00 p.m.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. October 7, 2013 Regular Meeting Minutes
B. Claims Vouchers (Partridge/Coleman)
Claims voucher numbers 425614 through 425853 in the amount of
$7,403,386.03 and dated October 21, 2013.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 534156 through 534193 in the amount of
$915,812.51 and electronic deposit transmissions in the amount of
$1,276,753.01 for a grand total of $2,192,565.52 for the period
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covering October 3, 2013 to October 16, 2013.
D. Public Works Project No. C0915 (Wagner/Dowdy)
City Council approve Final Pay Estimate No. 8 to Contract No. 12-04
in the amount of $0.00 and accept construction of Project No.
CP0915, Well 1 Transmission Main
E. Public Works Project No. CP1003 (Peloza/Faber)
City Council approve final pay estimate and accept completed
construction of Lea Hill Park Project, Contract No. 12-13, to Bargmann
Enterprises, LLC.
F. Call for Public Hearing - 2013-2014 Biennial Budget Mid-biennial
Review (Partridge/Coleman)
City Council to call for a second public hearing to be held November
4, 2013 to receive public comments and suggestions with regard to
the proposed mid-biennial modifications to the 2013-2014 adopted
Biennial Budget
Deputy Mayor Backus moved and Councilmember Wagner seconded
to approve the Consent Agenda.
The Consent Agenda includes claims and payroll vouchers, public
works projects, and a call for public hearing on the 2013-2014 Biennial
Budget mid-biennial review.
MOTION CARRIED UNANIMOUSLY. 7-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. RESOLUTIONS
A. Resolution No. 4995 (Partridge/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their
disposal
Councilmember Partridge moved and Councilmember Wales
seconded to adopt Resolution No. 4995.
Resolution No. 4995 authorizes the surplus of certain items of
property (electronics, equipment and vehicle) as surplus.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 4996 (Wagner/Dowdy)
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A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a Payback Agreement between the
City of Auburn and SFGVI Properties LLC for Developer's Sanitary
Sewer Extension
Councilmember Wagner moved and Councilmember Peloza
seconded to adopt Resolution No. 4996.
Resolution No. 4996 authorizes a Developer's Payback Agreement
with SFGVI Properties to provide reimbursement to the developer for
the sanitary sewer line that was constructed to and through their
property with sufficient capacity for additional property owners.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Resolution No. 4997 (Peloza/Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of grant funds in the amount of One
Hundred Eight Thousand Eight Hundred Sixty-nine Dollars
($108,869.00), and authorizing the Mayor to execute an interlocal
agreement between the Department of Ecology and the City of
Auburn to accept said funds for implementation of the 2013-2015
Coordinated Prevention Grant Program
Councilmember Peloza moved and Councilmember Osborne
seconded to adopt Resolution No. 4997.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Resolution No. 4998 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a contract between
the City of Auburn and the City of Algona for decant facilities usage
and street sweeping services
Councilmember Wagner moved and Councilmember Peloza
seconded to adopt Resolution No. 4998 with modifications to the
contract approved in Public Works Committee as follows: page 2,
Section 4.A, insert the word "handling" before the word "processing";
page 2, Section 4.B, insert the word "testing" after the word
"processing" and insert "as referenced in Paragraph 4.A above" at the
end of the first paragraph.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and
local organizations.
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A. From the Council
Deputy Mayor Backus reported on her attendance at the Valley
Regional Fire Authority's "Fill the Boot" fundraiser for muscular
dystrophy, the senior center coffee hour, the Landmark Development
groundbreaking on East Main Street, the ribbon cutting for Tribeca
Professional Salon, the Valley Regional Fire Authority Board of
Governance meeting, the Auburn School District Reaching Out Fair
for middle school students, the Auburn Valley Humane Society
Barktoberfest, a neighborhood meeting at Carrington Pointe, the
Outlet Collection grand opening, a Valley Regional Fire Authority
Board of Governance special meeting, a one-day playground
construction at Brannan Park funded by KaBoom! and Delta Airlines
with the help of other organizers, and the White River Valley
Museum harvest ball. Deputy Mayor Backus announced that Delta
Airlines donated $10,000 to the City of Auburn for the Brannan Park
project and donated $10,000 to the Auburn Food Bank.
Councilmember Wagner reported on his attendance at the Landmark
Development groundbreaking on East Main Street where a new six-
story mixed use residential/retail building will be constructed, the
Reaching Out Fair, the Valley Regional Fire Authority Board of
Governance meetings, and the Outlet Collection grand opening.
Councilmember Wales reported on her attendance at the Landmark
Development groundbreaking and the White River Valley Museum
harvest ball. Councilmember Wales reported on her attendance at
the King County Board of Health meeting where it was reported that
over 60,000 people in the state of Washington have enrolled in the
Affordable Health Care Act programs and King County Health
representatives are assisting the 180,000 eligible King County
residents to enroll in the health care programs. King County Health is
also reviewing the impact of the loss of the Medicaid match for the
county for low income persons.
Councilmember Holman reported he attended many of the functions
already mentioned by other Councilmembers.
Councilmember Peloza wished his wife, Joyce, a happy 56th wedding
anniversary. Councilmember Peloza reported on his attendance at the
Bow Lake Transfer Station ribbon cutting ceremony, the South County
Area Transportation Board meeting, the Landmark Development
groundbreaking on East Main Street, the Regional Policy Committee
meeting, the Auburn School District Reaching Out Fair, the Outlet
Collection grand opening, and the White River Valley Museum
Harvest Ball.
Councilmember Osborne reported that he attended many of the
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events already described by other Councilmembers. He reported on
his attendance at the King County Regional Transit Committee
meeting where the focus of discussion was the proposed 17 percent
reduction in Metro transit services slated for 2014. Additionally,
another 45,000 service hours are at risk if the Alaskan Way Viaduct
mitigation funds are not renewed. Councilmember Osborne reported
that all routes will be impacted and some routes will be eliminated.
Councilmember Osborne also reported that Metro had proposed
510,000 hours in additional services, but instead are looking to reduce
transit services by 645,000 hours.
Councilmember Partridge reported on his attendance at the King
County Regional Law, Safety and Justice Committee, the Landmark
Development groundbreaking on East Main Street, the Auburn School
District Reaching Out Fair, the Auburn Valley Humane
Society Barktoberfest fund raiser, the Auburn Area Chamber of
Commerce meeting, the Outlet Collection grand opening, the
KaBoom! playground construction at Brannan Park, and the Auburn
Valley Creative Arts fund raiser.
B. From the Mayor
Mayor Lewis reported that he served as the moderator for a
countywide telephone transportation town hall meeting. Mayor Lewis
also reported on his attendance at the King County Regional Policy
Committee meeting where discussion included the cost of
construction of solid waste transfer stations, the Senate transportation
listing tour, the Landmark Development groundbreaking on East Main
Street, the City's sale of the remaining catalyst blocks in the
downtown, the Tribeca Professional Salon ribbon cutting, an Eagle
Scout award ceremony, the David Spangler history project, the Outlet
Collection grand opening, a meeting of the cities and school districts
of South King County as part of the Road Map Project, the Valley
Regional Fire Authority Board of Governance meetings, and the White
River Valley Museum harvest ball.
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:05 p.m.
APPROVED this _____ day of _________________, 2013
__________________________ __________________________
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the September 30, 2013 Committee of the Whole
Meeting
Date:
October 28, 2013
Department:
Administration
Attachments:
September 30, 2013 COW Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:November 4, 2013 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 70 of 169
Committee of the Whole
September 30, 2013 - 5:00 PM
Council Chambers
MINUTES
I. CALL TO ORDER
Deputy Mayor Nancy Backus called the meeting to order at 5:00 p.m. in
Council Chambers located at Auburn City Hall, 25 West Main Street in
Auburn.
Councilmembers present included Deputy Mayor Backus, Rich Wagner,
Bill Peloza, John Partridge, Largo Wales, Wayne Osborne, and John
Holman.
Department Director and staff members present were Finance Director
Shelley Coleman, Planning and Community Development Director Nancy
Welch, Environmental Services Manager Chris Andersen, Public Works
Director Dennis Dowdy, Economic Development Manager Doug Lein, City
Attorney Dan Heid, Parks, Arts and Recreation Director Daryl Faber,
Police Chief Bob Lee, and Deputy City Clerk Shawn Campbell.
II. DISCUSSION ITEMS
A. John White, WSDOT Presentation on Gateway Project
Director Dowdy introduced John White from the Washington State
Department of Transportation (WSDOT).
Mr. White stated he is the Director of Tolled Corridor Development at
WSDOT. The completion of SR 167 and SR 509 are the two items
slated for completion with the tolled corridor development. Completion
of these roads is important to remain competitive in the global
marketplace as well as local mobility and the local economy. Because
these roads have not been finished the other roads in the area have
additional traffic that they were not designed to accommodate.
Completing the two highways will alleviate some the traffic problems
in the area. WSDOT is considering additional express toll lanes
simular to what is currently on SR 167.
WSDOT assembled a stakeholders committee consisting of
representatives from local jurisdictions along SR 167 and SR 509. The
stakeholders agreed upon a phased approach that offers commuter
and freight mobility benefits through added capacity and improved
connectivity. The key principles agreed upon were: prioritize initial
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CA.B Page 71 of 169
connections, provide full freight connectivity, meet the needs for
freight and commuters and adding capacity.
Mr. White explained that the project is broken into phases to allow for
expansion as needed in the future.
The Washington State House of Representatives has adopted the
project but the Senate has not taken it up. WSDOT is expecting the
Senate to take the project up in a special session.
The total cost of phase one is $1,609,000,000.00 to
$1,780,000,000.00. Funding will consist of toll revenue, stakeholder
partnerships and the funding gap. In order to move forward with
phase one the project will need additional funding. Once funding has
been secured the project could be under construction within three
years.
Councilmember Peloza asked for the drop dead date for funding
based on the current development schedule. Mr. White responded
WSDOT is hoping the legislature adds additional funding at a special
session in 2013. If an additional revenue stream is not available the
project can start moving forward now with limitations. Once a new
revenue package is adopted the project can move forward faster.
Councilmember Wales clarified the funding gap is expected to come
from a gas tax. She asked why WSDOT is going to charge a toll
instead of increasing the gas tax to cover all of the additional funds
needed for the project. Mr. White stated the value of the toll in not
only contributing revenue the but also managing demand on the new
roads. Without tolling, the roads will default back to
needing additional lanes.
Councilmember Wales asked if once the bond has been paid for
if the toll would be removed from the roads. Mr. White said
the legislature has to authorize tolling and they can choose to remove
it or not at the end of the bond.
Mayor Lewis said the shippers of the far east will send their products
to other ports if this project does not move forward. He stated 31
percent of the gross domestic trade in the area will be lost if the
container ships use a different port.
B. History of Auburn’s Membership & Benefits
Presented by Nancy Welch, Planning & Development Manager
Environmental Services Manager Chris Andersen gave a brief history
of ICLEI. He listed the resources that have been provided to the City
in the past by being a member of ICLEI.
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CA.B Page 72 of 169
Deputy Mayor Backus asked if other agencies could provide
the same type of resources, and if there is any negative aspect to only
purchasing a membership when the services are needed.
Environmental Services Manager Andersen stated other agencies
also provide the same type of services. He is unsure of the associated
cost of the other agencies. The membership is open, the City can join
at anytime without penalty.
Mayor Lewis stated the membership currently has no benefit to the
City. If the City needs this type of service in the future a new contract
can be entered into.
C. Economic Development Update
Presented by Doug Lein, Economic Development Manager
Economic Development Manager Doug Lein presented the Council
with the year to date numbers of applications and dollar value for 2012
and 2013 for single family residents, commercial development, new
business licenses, real estate excises tax, sales tax revenue and
grant funds.
Economic Development Manager Lein provided the Council with an
update on the projects moving forward in the City including the Trek
project ground breaking, the Outlet Collection grand unveiling, Orion
Industries completion date of December 2013, Auburn Market
Place completion date of December 2013, and Glacia Nova Glacier
Water Company will be opening in the spring 2014. The City is
working with the Tourism Board to attract smaller conventions to the
City.
The mid 2013 strategies include expanding efforts with retail clusters,
updating planning strategy areas, outreach to non licensed
businesses, moving forward with the IPZ, and proactive contact with
tier 2 blocks in the downtown area.
Councilmember Wales stated there is a large variety of new
businesses. She requested the City continue to work on renting
the empty buildings in the downtown area.
Mayor Lewis stated the City is currently working with people to
purchase the property in the downtown area. Mayor Lewis also noted
there is one City based IPZ in the state and Doug Lein is the chair of
the IPZ Committee.
Councilmember Peloza asked if the City has a way to coordinate with
the Washington State Business Licensing department to ensure
everyone who has a business in the City has a City of Auburn
business license. Deputy Mayor Backus said the City is currently
working on this.
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CA.B Page 73 of 169
III. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 6:47 p.m.
APPROVED the 4th day of November, 2013.
___________________________ _____________________________
Nancy Backus, Deputy Mayor Shawn Campbell, Deputy City Clerk
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
October 31, 2013
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers as part of the Consent Agenda.
Background Summary:
Claims voucher numbers 425854 through 426052 in the amount of $1,035,138.61 and
dated the 4th day of November, 2013.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:November 4, 2013 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 75 of 169
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
October 31, 2013
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve payroll vouchers as part of the Consent Agenda.
Background Summary:
Payroll check numbers 534194 through 534224 in the amount of $310,288.11 and
electronic deposit transmissions in the amount of $1,332,499.47 for a grand total of
$1,642,787.58 for the period covering October 17, 2013 to October 30, 2013.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:November 4, 2013 Item Number:CA.D
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1307
Date:
October 29, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tab
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council award Limited Public Works Contract No. 13-17, to RW Scott Construction
Company on their low bid of $33,260.00 plus Washington State sales tax of $3,153.20
for a total contract amount of $36,413.20 for Project No. CP1307, Control Structure
Installation Project.
Background Summary:
The purpose of this project is to install storm water control structures in five existing
storm water manholes shown on the attached maps as required for compliance with the
City’s National Pollutant Discharge Elimination System (NPDES) permit. The purpose of
the control structures is to control the rate of storm water flow going out of the storm
ponds located at A St SW, C St SW and Lake Tapps Parkway SE during rain events.
Construction of this project is anticipated to start mid-November and be complete by the
end of 2013.
The lowest responsive and responsible quote exceeded the Engineer’s estimate. Staff
recommends award of this project for the following reasons:
1.Responsive and responsible quotes were received from two contractors and were
approximately $1,836 apart indicating competitive bids were received for the work.
2.Re-soliciting quotes for this project may increase the total cost of the work since
construction would be delayed to next year, and it is important to get this work
constructed as soon as possible to remain in compliance with the City’s NPDES
permit.
3.Due to the custom fabrication required to retrofit each control structure and install
them within the existing manholes, the costs were difficult to estimate as it is very
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 77 of 169
dependant on the Contractor’s means and methods.
A project budget contingency of $2,945 remains in the 432 (Storm) Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:November 4, 2013 Item Number:CA.E
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H:\PW COMMITTEE\Agenda Bills and Attachments\11.04.13\CP1307\Budget Status Sheet.xlsx 1 of 1
Project No: CP1307 Project Title:
Project Manager: Seth Wickstrom
Project Initiation
Initiation Date: _November 4, 2013______ Permision to Advertise
Advertisement Date: _October 10, 2013 Contract Award
Award Date: ________________________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 2013 2014 Future Years Total
432 Fund - Storm R&R Program**50,000 50,000
Total 0 50,000 0 0 50,000
Activity Prior Years 2013 2014 Future Years Total
Design Engineering - City Costs 4,000 4,000
Construction Estimate 36,413 36,413
Project Contingency (10%)3,641 3,641
Construction Engineering - City Costs 3,000 3,000
Total 0 47,055 0 0 47,055
Prior Years 2013 2014 Future Years Total
*432 Funds Budgeted ( )0 (50,000)0 0 (50,000)
432 Funds Needed 0 47,055 0 0 47,055
*432 Fund Project Contingency ( )0 (2,945)0 0 (2,945)
432 Funds Required 0 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
** This is a portion of the 2013 annual budget for the Storm Repair & Replacement Program.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
Control Structure Installation Project
Date: October 28, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
432 Storm Budget Status
CA.E Page 79 of 169
QUOTE TOTACS 3UMMARY
ProJect Name: CP7307, Control Structure Installadon Project
Prepared by: Cily oi Aubum
Bid bate: 10/2M13
ENGINEER S ESTIMATE: S 22,600.00
AVERAGEBASIC BID AMOUNT: $34,700.00
BASIC BID SPREAD'AMOUNT: $ 1,680.00 BasicBlD Amount Spread$ Spread%
LOW BIDDER: RW Scott ConsWcdon,Co. S 33,260.00 E10,660.00 47.17%
Second Bidder. Northwest Cascade, Inc: 34,940.00 72,340.00 54.60%
Basic BID(Tax not Included) Total BID(Tax Included)
RW Scott Construction,Co. E 33;260.00 38,413.20
NoRhwest Cascade, Inc.E 34,940.00 38;256:10
10@8l2013(11:39.AM)
h:\projlbidiatis\CP1307 BT.xls t
CA.E Page 80 of 169
CA.E Page 81 of 169
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Consultant Agreement No. AG-C-437 with MIG, Inc.
Date:
October 29, 2013
Department:
Planning and Development
Attachments:
Scope of Work
Budget
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to enter into Consultant Agreement No. AG-C-437 with
MIG, Inc. for visioning for the major update to the Comprehensive Plan Update.
Background Summary:
The City of Auburn is embarking on its major update to the Comprehensive Plan as
required under RCW 36.70A.130 (Growth Management Act). Auburn is required to have
its update complete by June 30, 2015. In previous discussions with the Planning and
Community Development Committee (PCDC), the Committee is supportive of the
approach to overhaul the comprehensive plan and beginning with an updated vision for
the City. To assist staff with this effort, a consultant is proposed to be brought on
board. The City issued a Request for Qualifications in August 2013 with a submittal
deadline of September 3, 2013. We received six submittals that were reviewed by a
committee of multiple City departments. We interviewed two firms and the committee
selected MIG, Inc.
Attached to this memo is the scope of work for the visioning portion of the
Comprehensive Plan Update. The scope of work has been structured to have MIG
support City staff by creating the tools needed for outreach, with staff and electeds as
the face of the outreach, support the City’s social media outlets with information on the
visioning work, provide materials for website updates, and compile all the information
gathered through the various outreach efforts to create an updated vision. The budget
for this project has been allocated in the Planning and Development Department’s 2013-
2014 budget under professional services.
At the October 28, 2013 Planning and Community Development Committee meeting, the
Committee recommended approval of the consultant agreement with MIG, Inc.
Reviewed by Council Committees:
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 83 of 169
Planning And Community Development, Public Works
Councilmember:Backus Staff:Welch
Meeting Date:November 4, 2013 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 84 of 169
Exhibit A
Agreement No. AG-C-437
Page 1 of 10
EXHIBIT A
SCOPE OF WORK
MIG, Inc. is pleased to submit the following scope of services in support of the City of
Auburn Visioning process. This scope of work is organized according to four
primary tasks:
Task 1. Background and Process Foundation
Task 2. Marketing and Promotions
Task 3. Engagement Tools and Methods
Task 4. Vision Development
Given the nature and timeline of this project, many work items will be underway
concurrently at any given time. MIG anticipates initiating items under Task 1
immediately following contract execution. Broad community outreach is anticipated
to begin as early as December 2013, with the majority of outreach and engagement
activities beginning in the New Year. While many of the following sub‐tasks identify
the need for specific coordination calls with the City, we anticipate strategic,
ongoing coordination meetings by phone with Planning staff to ensure timely and
effective process implementation.
Task 1. Background and Process Foundation
Task 1.1: Project Initiation
The MIG project team will meet with City project staff in the MIG Portland office for
a 1‐2 hour project initiation meeting. This meeting will focus on identifying key City‐
wide issues for consideration, and clarifying roles and responsibilities for those
involved in the project. We will also begin planning for subsequent activities by
discussing key background documents and data (see Task 1.2), identifying
stakeholders to interview (see Task 1.3), and determining a preliminary schedule
for initial deliverables under Task 1.
Deliverable: 1) Brief notes on next steps; 2) Revised project timeline
Task 1.2: Background Document Review
MIG will review select City documents including goals and policies of the current
Comprehensive Plan. The goal of the background document review is to help
identify the issues and topics to explore during the visioning process. Primary
documents include relevant community and facility master plans, the annual citizen
survey, and key health impact assessment documents. The City will be responsible
CA.F Page 85 of 169
Exhibit A
Agreement No. AG-C-437
Page 2 of 10
for identifying the most salient documents and providing the documents for review
in a timely fashion.
Deliverable: None
Task 1.3: Communications and Outreach Plan
MIG will develop a Communications and Outreach Plan to help guide the overall
visioning process. The Plan will be developed based on the four principles outlined
in the City’s original RFQ: it will establish a process that is “inclusive”, “cohesive”,
“accessible” and “City‐driven”. The plan will articulate communications, outreach
and community engagement objectives and will build on the tasks identified in this
scope to establish the strategy and timeline for this project. The Plan will include
key messages, target audiences and participants, and outreach tools and methods.
This task includes one one‐hour call involving the Community Services Division to
gain a greater understanding of our target markets. The focus will be to determine
how to engage low‐income, second language and traditionally underrepresented or
hard to reach populations.
Deliverable: Communications and Outreach Plan
Task 1.4: Stakeholder Interviews
The MIG Team will conduct 12‐15 stakeholder interviews by telephone. Interviews
will be designed to explore community values, key and emerging trends, City
strengths, issues and challenges, and opportunities. Interviews may also be used to
inform the Communications and Outreach Plan as well. Potential interviewees
include City Council members, citizens, chamber of commerce or business
representatives, community leaders or community‐based organizations, and key
regional partners.
The City will be responsible for providing a comprehensive list of potential
interviewees and interviewee contact information, including both phone and email.
MIG will develop the interview instrument and will schedule all interviews.
Deliverable: Interview Questions
Task 1.5: Interview Summary Memo: Trends, Issues and Opportunities
MIG will produce a memo summarizing key findings from the interviews,
documenting key strengths, challenges and opportunities for the City moving
forward. The stakeholder interview summary will provide a substantive foundation
for subsequent discussions with the community.
Deliverable: Interview Summary Memo
CA.F Page 86 of 169
Exhibit A
Agreement No. AG-C-437
Page 3 of 10
Task 2. Marketing and Promotions
Task 2.1: Visioning Brand
MIG graphic designers will develop an established graphic “look and feel” for all
project communications and materials. This will include a project logo and/or
banner, color palette and typography for use on printed collateral, as well as a
template for PowerPoint presentations. MIG will finalize the visioning brand based
on no more than two rounds of consolidated City comments.
Deliverables: 1) Project banner (for web and print); 2) PowerPoint template
Task 2.2: Social Media Strategy and Content
MIG staff will hold one telephone meeting with the Mayor’s Office and Planning staff
at the outset of the project to gain greater understanding of shared marketing
objectives and City protocol with respect to use of social media and public relations
overall. Outcomes of this discussion will be reflected in the Communications and
Outreach Plan (see Task 1.3).
The MIG team will provide web content for the City’s visioning webpage at key
milestones throughout the process, as well as web‐ready materials for the City to
post. An effective social media strategy will be a key component of the
Communications and Outreach Plan. MIG will provide the City with the content and
direction required to implement the agreed upon social media strategy using
Auburn’s existing Facebook and Twitter portals.
The following tactics show a few recommended uses of social media channels, based
on our current assumptions of the communications objectives for the visioning
project.
Dedicated content on Auburn’s Facebook news feed
MIG will assist the City in the development of posts related to the visioning
process. Posts will be designed to inform the public of the visioning project;
to promote upcoming events; and to encourage user engagement through
social media channels. Individual posts would use the messaging developed
in the Communications Plan and whenever possible would include
compelling imagery to spark interest (e.g., historical photos, etc.). MIG would
provide the language and imagery for the posts, as well as a recommended
schedule for distribution.
Paid promotion of specific posts on Auburn’s Facebook news feed
In addition to the “organic” postings, MIG recommends dedicating a portion
of the budget to allow for paid promotions of specific posts on the newsfeed.
CA.F Page 87 of 169
Exhibit A
Agreement No. AG-C-437
Page 4 of 10
A paid promotion ensures that a specific post achieves a greater number of
impressions, reaches a wider audience, and has greater longevity than it
would if distributed through normal channels. MIG would work with City
staff to identify the post(s) that would warrant additional promotion.
Visioning events promoted on Auburn’s Facebook Events page
MIG will provide language and imagery to ensure that community meetings
and visioning‐oriented events are effectively promoted on Auburn’s existing
Facebook Events page.
Enhanced meeting facilitation using Twitter
MIG will recommend a process using Twitter to enhance community
meetings by providing a dedicated hashtag (e.g., #AuburnVision) allowing
participants to tweet questions or comments. Meeting facilitators could then
view tweets in real time and respond accordingly. This strategy has an
additional benefit in that any tweets made by participants would be seen by
their followers, expanding the reach of the event and creating a potential
“virtual meeting space.”
MIG will coordinate directly with the appropriate City staff during content
development, review and submission based on protocol to be determined by the
team. This task assumes a level of effort for MIG staff of 4 hours per week over a
five‐month period. We propose targeting social media outreach for specific windows
of time to maximize effectiveness and will propose a strategy as part of the
Communications and Outreach Plan.
The City will be responsible for maintaining web pages and links and for managing
all website and social media content (i.e., posting all material and updating when
needed). City staff will also be responsible for coordinating directly with all outside
media and community groups.
Deliverables: 1) Content for City visioning webpage; 2) Facebook and/or Twitter
content; 3) One paid promotion on Facebook
Task 2.3: Press Release and Collateral Development
MIG will provide editorial and design assistance for communications materials that
will provide City staff with the clear, concise and cogent messaging needed to
educate the public about comprehensive planning and to promote the visioning
process. Materials may include a short briefing book with key messages, a set of
project FAQs for the public, visioning workshop flyers or postcards, and press
releases to notify the media of the project.
CA.F Page 88 of 169
Exhibit A
Agreement No. AG-C-437
Page 5 of 10
The current budget includes three collateral pieces and five press releases. The City
will be responsible for distributing all promotional and outreach materials and for
providing and proofing any translated copy. For items targeted to the public, MIG
will use City copy to create alternative language versions for up to two languages
per item.
Deliverables: Electronically: 1) Three collateral pieces (e.g., project “FAQs”, visioning
workshop flyers or postcards) in English and up to two other languages (City to
provide translated copy); 2) Five press releases.
Task 3. Engagement Tools and Materials
Task 3.1: City Council Briefing Session/s
MIG will conduct one day of sessions with City Council after the first of the year to
engage returning and new Council members in the Visioning process. The
opportunity will also be used to educate Council members about the Comprehensive
Plan process. The task will likely be accomplished through a combination of one‐on‐
one meetings and a Committee of the Whole meeting.
Deliverables: Session agenda(s)
Task 3.2: Visioning Toolkit and Data Entry Module
The purpose of the visioning toolkit is to create an alternative to the more formal
community workshop. A visioning toolkit includes all the materials needed for
community leaders, partner NGOs, neighborhood associations, and even youth
leaders or high school teachers to hold a visioning workshop in their community or
classroom. Select toolkit components may also be used or adapted for community
intercept events, whereby staff would engage people in places and at events they are
already attending.
The toolkit will include the following items: an agenda, project “FAQs” (developed
under separate task), a facilitator’s guide and key talking points, at least one
interactive activity with supporting materials, and a sign‐in sheet and feedback
form. These kits can be used to meet with citizens in less formal settings in sessions
hosted by trusted community‐based and service organizations. The toolkit could
also be used to help facilitate conversations of a more formal nature, led by
members of the Planning Commission or City Council.
MIG anticipates using stakeholder interviews conducted in Task I to help generate
interest in the toolkit and identify groups that would be interested in using it to hold
their own independent visioning workshops. An outreach strategy for the toolkit
will be included in the Communications and Outreach Plan.
CA.F Page 89 of 169
Exhibit A
Agreement No. AG-C-437
Page 6 of 10
The City will be responsible for all coordination and outreach associated with toolkit
distribution and use, and for entering the results of the outreach into the data entry
module provided by MIG. MIG will integrate findings into the draft vision framework
and Vision Summary Report (see Task 4). Findings may also be used to inform
subsequent community outreach and discussions.
Deliverables: Toolkit prototype (2 copies) and electronic files to include 1) Agenda; 2)
facilitation/discussion guide; 3) visioning poster (interactive); 4) individual feedback
form; 5) sign‐in sheet
Task 3.3: Community Questionnaire
MIG will develop a web‐based questionnaire to engage City residents, businesses,
and workers. The questionnaire will also be formatted for hard copy distribution.
The questionnaire will be designed to solicit input related to community values and
desired character, community priorities, and shared goals and aspirations for the
future.
The Communications and Outreach Plan (see Task 1.3) will outline an effective
approach for spreading the word and sharing the questionnaire. The City will be
responsible for all questionnaire‐related outreach. This includes sharing the online
link and distributing and collecting hardcopy questionnaires. The City will also be
responsible for entering all hardcopy results into the online database. MIG will
program and manage the online questionnaire and provide periodic updates
regarding response levels.
It is anticipated that the questionnaire will remain live and available for at least four
weeks. MIG will review and analyze results and develop a summary of questionnaire
findings and responses. The task will include formatting all open‐ended responses
in a separate document for the City’s records.
Deliverables: 1) Questionnaire instrument (introduction, questions, proposed format);
2) Online questionnaire and web link; 3) Hardcopy questionnaire; 4) Brief weekly
updates.
Task 3.4: Neighborhood Workshop Materials
MIG recommends that the City hold a series of neighborhood‐based vision
workshops throughout Auburn to facilitate collaborative, face‐to‐face engagement
of residents. We recommend holding workshops in each of Auburn’s major
neighborhoods, each following the same format.
This task includes two one‐hour planning meetings (by phone) to: a) establish the
agenda and format; and b) review and refine draft materials prior to workshops.
MIG will provide the complete packet of materials needed: an agenda, a sign‐in sheet
CA.F Page 90 of 169
Exhibit A
Agreement No. AG-C-437
Page 7 of 10
and comment card, a brief PowerPoint with talking points, a small group discussion
facilitator’s guide, and up to three presentation boards or meeting handouts.
The City will be responsible for planning and coordinating all logistics, facilitating
and staffing each workshop, and thoroughly documenting and summarizing
workshop findings for inclusion in the vision summary report.
Deliverables: Electronic copies of: 1) Agenda; 2) PowerPoint presentation; 3) Display
boards; 4) Small group facilitators guide, if warranted; 5) sign‐in sheet; 6) participant
comment card
Task 4. Vision Development
Task 4.1: Draft Vision Summary Report
Using all community input received over the course of the process, MIG will develop
a vision summary report that clearly describes the visioning process, articulates a
draft community vision statement, and outlines preliminary goals, issues and
opportunities for further exploration during the formal Comprehensive Plan update
process. This draft encompasses the framework for the final vision summary report
and will serve as the platform for discussion at the proposed Vision Open House.
The City will be responsible for providing any photographs for the report. MIG will
format the report using InDesign and will provide one print and web‐ready
document electronically.
Deliverable: Draft Vision Summary Report.
Task 4.2: Vision Open House Materials
The City will present the draft community vision statement at an open house
targeting members of the public. The open house will provide an overview of the
visioning process and presentation and discussion of the draft community vision
and preliminary goals, issues and opportunities for the Comprehensive Plan update.
MIG will provide the complete set of materials needed for the event. MIG will also
create a simple form for the City website to solicit and collect public comment on the
draft vision framework and will solicit input via social media.
Deliverable: Electronic copies of: 1) Agenda; 2) PowerPoint presentation; 3) Display
boards; 4) Sign‐in sheet; 4) Participant comment card; 5) Web link/online comment
and feedback form.
Task 4.3: Final Commission and Council Presentations
MIG will attend and present at up to 2 Commission or Council meetings (2 meetings
total). This task includes all travel and preparation, including a brief PowerPoint
CA.F Page 91 of 169
Exhibit A
Agreement No. AG-C-437
Page 8 of 10
presentation and accompanying hand‐outs, if needed. City staff will be responsible
for scheduling the sessions.
Deliverable: PowerPoint presentation(s)
Task 4.4: Final Vision Summary Report
MIG will make any needed revisions to the vision summary document based on
public review, staff direction, and final comments from the Planning Commission
and City Council. This task includes preparation of a revised draft report (following
public review) and the final report.
Deliverable: Final Summary Report (pdf and all graphic files with links).
Optional Tasks
5.1. Toolkit Production
MIG will produce and package the toolkit for the City to distribute. The proposed
budget includes up to 30 copies of the visioning toolkit developed under Task 3.2.
Toolkits will include basic supplies to hold a small workshop (markers, tape, etc.).
Cost of shipping is included in the budget.
Deliverable: 30 visioning toolkits.
5.2. In‐Person Toolkit and Facilitation Training
MIG is available to provide one or more training sessions for groups including
community members, non‐profit groups, Junior City Council members, elected
officials and others planning to utilize the visioning workshop toolkit. The training
will provide opportunities for practicing facilitation techniques and for MIG to share
“tricks of the trade” with workshop leaders. The session(s) can also be designed to
help prepare staff and volunteers for community intercept activities. The City is
responsible for planning/convening training sessions.
Deliverable: Session agenda(s)
5.3. Focus Groups
MIG will design and facilitate focus groups with key stakeholders at one milestone
during the visioning process. Focus groups can be used to test the draft vision
statement and goals, issues and opportunities presented in the draft Community
Vision Report. Focus groups held later in the process to test these core concepts may
be an effective tool to reach traditionally underrepresented or harder to reach
groups, and/or groups who have been underrepresented in the visioning process
and require additional targeted outreach to engage. The City will be responsible for
session logistics (venue, participant outreach and RSVPs, etc.)
CA.F Page 92 of 169
Exhibit A
Agreement No. AG-C-437
Page 9 of 10
Deliverable: Focus group questions.
5.4. Facilitation of Community Visioning Workshop
MIG is available to facilitate a neighborhood workshop or the Vision Open House
(Task 4.2) or another event, at the City’s choosing. MIG will provide two staff
members, bring needed supplies (including laptop/projector if needed), facilitate
the session, and take summary notes (i.e., a graphic recording) of meeting
proceedings. Costs include travel and set‐up/tear‐down. The City is responsible for
all other meeting logistics (venue, date, outreach, etc.)
Deliverable: 1) Hardcopies of meeting hand‐outs developed under separate task; 2)
Photo‐reduction of meeting notes.
Scope and Budget Assumptions
The following assumptions were used to develop the budget:
1. City staff will provide a single, consolidated set of substantive edits for each
draft deliverable document prepared for this project. All comments between
commentators must be resolved by the client before providing the comments
to the MIG Team. The consultant team will complete one round of
substantive client comments on each document (i.e. Draft Vision Summary,
Final Vision Summary, etc.). Subsequent edits, such as changes to grammar,
punctuation, word choice, etc., will be consolidated to the degree possible.
Exception: the current budget assumes two rounds of substantive edits for
deliverables under Task 3.
2. The level of effort for each task is specifically identified in the project budget.
During the planning process, MIG will provide a single, digital copy of all
products and materials prepared for the update process with the exception
of the Vision Summary Report. For the Vision Summary Report, the MIG
Team will provide the final report in Adobe PDF format and original/editable
InDesign files (with text and all graphic links).
3. Unless explicitly detailed in this scope, City staff will be responsible for
coordinating directly with outside firms, agencies and departments
otherwise involved in the visioning and Comprehensive Plan update process.
This includes HIA project staff, consultant and media groups, community‐
based organizations and City departments.
4. Except as listed below, the budget assumes that the client will be responsible
for all printing, packaging and mailing costs related to the project, including
materials for community workshops, intercept events, workshop notices and
copies of the Vision Summary Report and other documents for the public.
CA.F Page 93 of 169
Exhibit A
Agreement No. AG-C-437
Page 10 of 10
MIG will invoice the client for internal printing and plotting of proofs and
internal copies of work products.
5. The MIG Team has assumed up to three person trips within this scope of
services (see Tasks 1.4 and 4.4). Trips are each assumed to include one
working day of meetings and one overnight stay if needed. Reimbursable
expenses are estimated at approximately $250 per person trip. This includes
hotel, meals, car rental, and incidental expenses.
6. City staff will provide the consultant with a complete and up‐to‐date GIS
database that includes all of the existing conditions and base map
information necessary for the planning and design process. Our scope and
budget assumes that the information will be up‐to‐date and any cleanup
work will be completed by the client.
7. The MIG Team assumes that all data and information provided by City staff is
accurate and reliable. Time spent to revise work based on inaccurate or
incomplete information is not included in the scope of work or budget. Any
corrections or cleanup work will be completed by the client.
8. City staff will provide MIG with information, data, responses, and review in a
timely manner that does not delay the process.
9. The Auburn Visioning process is assumed to take no more than 6 months
from contract execution through adoption of the final document.
10. City staff will be responsible for all logistics and direct costs related to
meetings, workshops and hearings. This includes but is not limited to:
mailings, meeting organization, finding and renting facilities, food for
meetings and workshops, and translation services and equipment.
CA.F Page 94 of 169
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Consultant Agreement No. AG-C-417 with Murray, Smith &
Associates
Date:
October 30, 2013
Department:
Public Works
Attachments:
Vicinity Map
Scope of Work
Budget Impact:
$0
Administrative Recommendation:
Council grant permission to enter into Amendment No. 1 to Consultant Agreement No.
AG-C-417 with Murray, Smith & Associates, Inc. for professional services related to the
Water Facilities Evaluation Study.
Background Summary:
Murray, Smith & Associates, Inc.’s (MSA) scope of work for the Water Facility Evaluation
Study included performing initial assessments and inspections of portions of the City’s
water system, including pump stations, treatment facilities, reservoirs, pressure reducing
stations, and several major water transmission mains. Their scope also included
submitting recommendations for additional “Second Tier” inspections where more
detailed information or investigation was needed to assess their condition. One of the
recommendations was to conduct a more extensive investigation into the condition of
several of the larger transmission mains (see the attached map), primarily based on
their age and their critical role in the provision of the City’s water supply. Because
physical access to the large transmission mains is limited, MSA researched several
options for non-destructively assessing the condition of the pipelines. The inspection
technique included in this proposal to complete the second tier inspections uses
acoustic signals to detect leaks and assess pipe wall thickness of water pipes. From that
data, an estimate of the remaining useful life of the pipe will be calculated. The City will
use this information to plan for future monitoring, inspection, and possible repair or
replacement of these transmission mains.
The anticipated cost for this amendment is $98,552.00, increasing the agreement total
to $274,952.00.
Sufficient funds are available in the Water Fund’s Professional Services budget to fund
this amendment.
AUBURN * MORE THAN YOU IMAGINEDCA.G Page 97 of 169
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:November 4, 2013 Item Number:CA.G
AUBURN * MORE THAN YOU IMAGINEDCA.G Page 98 of 169
Transmission Main Inspection
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
10/30/2013
CA.G Page 99 of 169
City of Auburn 1 Transmission Mains Condition Assessment
October 2013 Scope of Work
G:\PDX_BD\Clients\Auburn, City of, WA\Facilities Evaluation Study 3-15-12\Scope and Fee\Amendment 1\City of Auburn-Echologics Scope of Work.docx
“EXHIBIT A”
SCOPE OF WORK
Task 1 – Scope of Work
Murray, Smith & Associates, Inc. (MSA) will manage specialty subconsultant work by
Echologics to perform acoustic leak detection and condition assessment along up to 3 miles
of transmission mains, as specified by the City of Auburn (City). These mains are
constructed of Ductile Iron and Wire Wrapped Concrete material, and range from 14 inches
to 24 inches in diameter. The project execution steps and deliverables are as follows:
1.1 Project Planning, Site Visit and Mobilization – MSA will provide Echologics with
the locations of the mains to be surveyed, as well as any existing locations at which
the pipe can be accessed for testing. Echologics shall review this information, and
shall work with MSA and the City to select appropriate pipeline access sites for the
testing. A joint site visit shall be conducted, at which point the viability of the access
points selected shall be assessed. Once a survey plan has been agreed to, the City
shall undertake any required preparations of the access points to allow the surveys to
proceed, including any excavation work required.
Upon confirmation from MSA that a sufficient number of access points have been
prepared, Echologics shall mobilize the required crew and equipment to the job site.
1.2 Field Testing, analysis and Reporting – Echologics shall attach vibration sensors to
appropriate fittings (valves, hydrants or the surface of the main), and shall record and
analyze acoustic signals using Echologics’ proprietary software. The City shall
provide safe access to the main at the required access points, including traffic control,
security, and rendering confined spaces safe for entry, as required. For each pipe
integrity testing interval, acoustic waves of the required frequency must be induced in
the main, from a location outside of that assessment interval. Acceptable sources of
sound, in order of preference, are:
1. Existing sound from pumps or pressure reducing valves.
2. Flowing a hydrant or other valve outside of the testing interval.
3. Attaching one of Echologics’ Modal Excitation Units at a site outside of the
testing interval.
Testing will be performed in real time, allowing most leak locations to be reported on
site at the time of the field testing. For further details of the methods employed, see
assumptions.
Upon completion of the field testing, the recorded data files shall be subject to more
detailed analysis to help refine the on-site findings, and to reveal any leaks that may
CA.G Page 100 of 169
City of Auburn 2 Transmission Mains Condition Assessment
October 2013 Scope of Work
G:\PDX_BD\Clients\Auburn, City of, WA\Facilities Evaluation Study 3-15-12\Scope and Fee\Amendment 1\City of Auburn-Echologics Scope of Work.docx
be masked by ambient noise. A report of findings shall be prepared, indicating the
locations of any leaks identified, along with the average remaining structural wall
thickness (for metallic and asbestos cement mains), or the average hoop stiffness (for
reinforced concrete or plastic mains), over each test interval. If the City is able to
supply the original design parameters of the piping, the percentage loss shall also be
reported, along with a qualitative description of the likely condition of the piping
based on Echologics’ past experience.
The sole deliverable produced as a result of work performed on this project shall be a
report indicating leak locations and/or pipe condition indications, which shall be the
property of the City. All processes, technology, documents, and intermediary data
used to produce this report, including Echologics' existing IP, are and will continue to
be owned by Echologics.
Although not anticipated, during the course of performing the contract, Echologics
may conduct tests on asbestos cement pipe. Any information provided to the City by
Echologics regarding the condition or serviceability of such pipe relates only to its
capacity to hold and transport water. As between the parties, the City is solely
responsible for complying with all laws and regulations related to asbestos and
asbestos cement pipe. Echologics and MSA specifically disclaims any and all liability
for any claims or damages related to asbestos or asbestos cement pipe and its
performance of the contract. For further details of the methods employed, see
assumptions.
Task 1 MSA Deliverables:
1. Field Report: A field report will be submitted on-site if any leaks are positively
identified. Following completion of the on-site work, a final report will be submitted
detailing the methods used and the leak detection results. A draft report shall be
delivered within six weeks of completion of the field testing.
2. Final Report: The results of the pipe integrity including remaining pipe wall
thicknesses will be submitted in a final report along with any confirmed or suspected
leaks discovered in the survey.
Task 1 City Responsibilities:
1. Provide potholes for inspection and access to mains as necessary.
Task 1 Assumptions:
a. AC Pipe: It is assumed that no asbestos-cement pipe will be tested.
b. Academy Transmission Main: Approximately 1 mile of the 14-inch diameter
Academy transmission main will be evaluated.
CA.G Page 101 of 169
City of Auburn 3 Transmission Mains Condition Assessment
October 2013 Scope of Work
G:\PDX_BD\Clients\Auburn, City of, WA\Facilities Evaluation Study 3-15-12\Scope and Fee\Amendment 1\City of Auburn-Echologics Scope of Work.docx
c. Coal Creek Springs Transmission Main: Approximately 1 mile of the 24-inch
diameter Coal Creek Springs transmission main will be evaluated.
d. Lea Hill Transmission Main: Approximately 1,300 linear feet of the 16-inch
diameter Lea Hill transmission main and approximately 3,980 linear feet of the 20-
inch diameter Lea Hill transmission main will be evaluated.
e. Leak Detection Measurements: Leak detection will be performed by bracketing a
section of pipe with two accelerometers (magnetic surface mounted sensors) and
recording a noise file using the LeakFinderRT system. The section of pipe must be
filled with water and under operating pressure. Leak noise data will be collected for
each section of pipe and recorded to a computer for analysis. Analysis will be done
both on-site and back in our offices the day following the measurements.
f. Sensor Spacing: For leak detection, maximum recommended sensor spacing is 2,500
ft for hydrophones, or 300-500 ft for surface mounted sensors. The City shall
provide 12-inch diameter excavations to the crown of the pipe where access is
needed but no main valves or hydrants are accessible.
g. Data analysis: File analysis and digital filtering will be applied to recorded files
collected to filter out intruding noise from traffic and other sources. This will be
done both on site, and in Echologics offices in Toronto.
h. Leak Pinpointing: Where leaks are detected, they will be pinpointed, marked, and
where possible verified using ground sounding and/or different configurations of the
sensors around the suspected leak as the access allows.
i. Pipe Integrity Testing (PIT) Measurements: Following the leak detection of a
section of pipe, a third access point will be used to create an “out-of-bracket” noise,
either by flowing water from a hydrant, tapping on a valve, or using modal excitation
units.
j. Sensor Spacing: For condition assessment, the recommended sensor spacing is 300-
500 ft. If the existing configuration of access fittings (valves, hydrants etc) does not
allow for sensor spacing of this distance, additional 6-inch diameter potholes to the
surface of the pipe may need to be excavated by the City.
k. Velocity: This noise will be recorded and used to measure the acoustic velocity of
sound within each section of pipe.
l. Data Analysis: All of the recorded files will undergo an analysis in Echologics’
Toronto office and will result in average remaining wall thickness of each section of
pipe surveyed.
CA.G Page 102 of 169
City of Auburn 4 Transmission Mains Condition Assessment
October 2013 Scope of Work
G:\PDX_BD\Clients\Auburn, City of, WA\Facilities Evaluation Study 3-15-12\Scope and Fee\Amendment 1\City of Auburn-Echologics Scope of Work.docx
m. Final Report: Upon receipt of the draft Echologics report, MSA shall forward to the
City for review. The City shall have 10 calendar days to review the report, and
present MSA with any requests for correction, modification, or elaboration. MSA
shall forward comments to Echologics. Any comments received by Echologics
during this review period shall be considered when preparing its final report. Any
requests made after the review period expires are excluded from this scope of work,
but can be accommodated at an hourly reporting rate. The final report shall be issued
within two weeks of the end of the review period.
Payment
Payment will be made on a percent complete basis along the following schedule.
Item Rate Units Est. Qty Total
1.1 - Project Planning, Site Visit and
Mobilization $18,150 Lump Sum 1 $18,150
1.2 - Field Tests, Analysis, and Reporting for: $71,443 Lump Sum 1 $71,443
Academy - 14”
Coal Creek Springs - 24”
Lea Hill – 16”
Lea Hill – 20”
Estimated Project Total $89,593
Recommended Contingency (10%) $8,959
Not To Exceed Total $98,552
If Echologics’ staff are unable to work due to any reason within the reasonable control of
City of Auburn a standby rate of $3,000 per day will be billed. All prices are in United
States Dollars, and do not include applicable taxes.
Invoicing shall be as indicated below:
Site Visit: Upon completion of the site visit.
Project Planning and Mobilization: Upon arrival of crew at the job site.
Field Tests, Analysis, and Reporting:
80% of the amount shall be invoiced once monthly, prorated for the estimated
amount of field tests completed
The balance of the amount, including any corrections to the quantities of
service provided, shall be invoiced upon submission of the draft report
CA.G Page 103 of 169
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6485
Date:
October 29, 2013
Department:
Planning and Development
Attachments:
Ordinance No. 6485
Plat Maps
Certificate of Improvements
Preliminary Plat Decision
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Ordinance No. 6485.
Background Summary:
Wilderness33, LLC has made application for the Final Plat of Brandon Place, now known as
Sonata Hill. The plat includes the creation of 72 lots and eleven (11) tracts for storm drainage,
open space, recreation areas, access, and pedestrian facilities.
The property is located within the Lea Hill Annexation Area. Sonata Hill (also known as Brandon
Place) received preliminary plat approval by the King County Hearing Examiner on September
20, 2006 to subdivide the approximately 5.44 acre site into 78 single-family lots in the R-5
Residential (5 du/acre) zone. During engineering review the subdivision was reduced to 72 lots.
The plat has been developed in accordance with the King County R-6 and R-12 standards and
the City of Auburn Design Standards, where applicable, under the approved water/sewer
certificate (WSC04-0012) and facility extension (FAC12-0009).
The City Engineer has signed the Certificate of Improvements acknowledging an assignment of
funds posted in lieu of completion of the outstanding items for the project.
Reviewed by Council Committees:
Other: Planning and Public Works
Councilmember:Backus Staff:Welch
Meeting Date:November 4, 2013 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A Page 104 of 169
ORDINANCE NO. 6 4 8 5
AN ORDINANCE OF THE CITY COUNCIL. OF THE
CITY OF AUBURN, WASHINGTON, APPROVING
THE FINAL PLAT OF SONATA FiILL
WHEREAS, the City of Auburn received a final piat application for the Plat
of Brandon Place, also known as Sonata Hill, Application No. PLT13-0002, the
final approval of which is appropriate for City Council Action; and
WHEREAS, the Preliminary Plat for this plat was approved by the King
Coun4y Hearing Examiner on September 20, 2006, whereby the preliminary plat
was approved with identified conditions and requirements; and
WHEREAS, the premises ofithe Plat of Sonata Hill were annexed into the
Gity of Auburn, effective January 1; 2008; and
WHEREAS, in connection with the annexaUon, the City and King County
entered into an Interlocal Agreement, pursuant to Resolution No. 4113, whereby
the two jurisdictions idern ed a caoperatiye process for handling pending plat
activity; and
WHEREAS, pursuant to 4he Interlocal Agreemerrt, the City took over
completing the civil review and final plat review prior to the InterlocafAgreement
expiring December 31, 2012; and
WHEREAS, the plat has been developed in accordance with Title 17,
Final Plats, ACC 17.06 subsequently amended), the requirements of Chapter
58.17 RCW, and in conformity with the conditions and requirements of the
preliminary plat; and
WHEREAS, insofar as the plat meets the requirements of applicable
codes and plans, and the conditions and requirements of the preliminary plat, it is
Ordinance No. 6485
October 29, 2013
Page 1 of 3ORD.A Page 105 of 169
incumbent on the City Council to approve the final plat, as no new conditions or
requirements can be added at this point.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN AS FOLLOVVS:
Section 1. ApprovaL Sonata Hill, a subdivision involving property
located within the City of Aubum, Washington, which plat is legally described on
Sheet 1 of 7 of the Final Plat and is set forth below:
PARCEL A
THE EA8T HALF OF THE EAST HALF OF THE NORTHWEST
QUARTER OF THE SOUTHWEST QUARTER OF SECTION 9,
TOWNSHIP 21 NORTH, RANGE 5 EAST, W.M. IN KING COUNTY,
WASHINGTON; EXCEPT COIJNTY ROADS.
PARCEL B
LOTS 1 AND 2, KING COUNTY SHORT PLAT NO. 576078R,
RECORDED MAY 4, 1979, UNDER RECORDING NO. 7905040835,
RECORDS OF KING COUNTY, WASHINGTON.
is hereby approved, and de.emed to conform to the requirements for Plat
approval pursuant to State and local law and Chapter 58.17 of the Revised Code
of Washington and Secfion 58.17.140 fhereof.
Section 2. Constitutionalitv or Invaliditv: If any section, subsection
clause or phase of this Ordinance is for any reason held to be invalid or
unconstitutional such invalidity or unconstitutionality shall not affect the validity or
constitutionality of the remaining portions of this Ordinance, as it is being hereby
expressly declared 4hat fhis Ordinance and each section, subsection, sentence,
clause and phrase hereof would have been prepared, proposed, adopted and
approved and ratified iRespective ofi the fact that any one or more section,
subsection, sentence, clause or phrase be declared invalid orunconstitutional.
Section 3. Imalementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Ordinance No. 6485
October 29,2013
Page2 of 3ORD.A Page 106 of 169
Section 4. Effective Date. This ortlinance shall take effect and be
in force five (5) days from and after its ,passage; approval and publication, as
provided by law.
INTRODUCED:
PASSED:
APPROVED:.
CITY OF AUBURN
PETER B.LEWIS
MAYOR
ATTEST:
Danietle E. Daskam,
City Clerk
APPROVED S TO FORM:
iel 6. ' ;
City Attomey
Published:
Ordinance No. 6485
October 29, 2013
Page 3 of 3ORD.A Page 107 of 169
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CRY. OF AUBURN. KIN6 COUNTI', WASHINGTON
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ORD.A Page 114 of 169
ORD.A Page 115 of 169
September 20, 2006
OFFICE OF THE HEARING EXAMINER
KING COUNTY, WASHINGTON
400 Yesler Way, Room 404
Seattle, Washington 98104
Telephone (206) 296-4660
Facsimile (206) 296-1654
Email: hearex@metrokc.gov
REPORT AND DECISION
SUBJECT: Department of Development and Environmental Services File No. L04P0021
Proposed Ordinance No. 2006-0330
BRANDON PLACE SUBDIVISION
Preliminary Plat Application
Location: Between Southeast 312th Street and Southeast 316th Street, west of 121st
Place Southeast
Applicant: JPS Holdings LLC
represented by Joseph Singh
18124 Riviera Place Southwest
Seattle, Washington 98166
Telephone: (206) 799-3051
King County: Department of Development and Environmental Services,
represented by Trishah Bull
900 Oakesdale Avenue Southwest
Renton, Washington 98055
Telephone: (206) 296-6758
Facsimile: (206) 296-7051
SUMMARY OF DECISION/RECOMMENDATIONS:
Department's Preliminary Recommendation: Approve with conditions
Department's Final Recommendation: Approve with revised conditions
Examiner’s Decision: Approve with revised conditions
EXAMINER PROCEEDINGS:
Hearing Opened: August 31, 2006
Hearing Closed: August 31, 2006
ORD.A Page 116 of 169
L04P0021 – Brandon Place Page 2 of 14
Participants at the public hearing and the exhibits offered and entered are listed in the attached minute s.
A verbatim recording of the hearing is available in the office of the King County Hearing Examiner.
FINDINGS, CONCLUSIONS & DECISION: Having reviewed the record in this matter, the Examiner
now makes and enters the following:
FINDINGS:
1. General Information:
Owner/Developer: Joe Singh
JPS Holdings LLC
18124 Riviera Place SW
Seattle, WA 98166
(206) 799-3051
Engineer: ESM Consulting Engineers LLC
33915 1st Way South #200
Federal Way, WA 98003
(253) 838-6113
STR: SW 09-21-05
Location: The site is located between SE 312th Street and SE 316th Street, west of 121st
Place SE.
Zoning: R-6-SO & R-12-SO
Acreage: 14.32 acres
Number of Lots: 78
Density: 5.44 units per acre
Lot Size: Approximately 3,600 square feet
Proposed Use: Single-family detached dwellings
Sewage Disposal: City of Auburn
Water Supply: City of Auburn
Fire District: King County District No. 44
School District: Auburn School District No. 408
Application Completeness Date: December 23, 2004
2. Except as modified herein, the facts set forth in the DDES reports to the Examiner and the DDES
and King County Department of Transportation testimony are found to be correct and are
incorporated herein by reference.
3. The subject property is a 14.32-acre, L-shaped parcel located in the Lea Hill unincorporated area
south of the City of Kent and east of the City of Auburn. It has double road frontage, on the
south side of Southeast 312th Street and on the north side of Southeast 316th Street. It also abuts
ORD.A Page 117 of 169
L04P0021 – Brandon Place Page 3 of 14
the present westerly stub terminus of Southeast 314th Place along its far eastern boundary. The
site terrain slopes moderately from southeast to northwest, with a total elevation drop of
approximately 90 feet. The property lies with the Lea Hill (tributary 0069) subbasin of the
Lower Green River basin. Two small wetlands lie in the far eastern portion of the site, both
Class 3; one is an unregulated wetland due to class and size, and the other will be fi lled and the
loss mitigated. Class 3 wetlands and a short stretch of a small intermittent stream lie onsite along
the western boundary, and a Class 3 wetland along the southern boundary. A Class 2 wetland
lies nearby offsite to the west of the northwest corner. The site is generally vegetated with
pasture grasses, with scattered mixed-species trees and brush. Two of the three parcels which
comprise the development site have dwelling units which will be removed during construction.
The surrounding general area is an urbanizing part of the unincorporated county, one with a
substantial amount of new fairly standard-density suburban development.
4. Applicant JPS Holdings LLC proposes subdivision of the property into 78 lots for detached
single-family residences. The residential density would be approximately 5.44 units per acre,
with lot sizes approximately 3,600 square feet in area. Internal access to the lots would be
provided by the extension of a public road system southerly from Southeast 312th Street, with an
easterly connection from that road to connect with the present stub terminus of Southeast 314th
Place on the east property boundary. South of the connecting major internal roads, two short cul-
de-sacs would branch southerly and terminate in the southern portions of the site. The sensitive
areas on- and nearby offsite would be buffered and the onsite areas and their buffers placed in
sensitive area tracts. A storm drainage detention and water quality facility would be placed in
the northwest corner fronting Southeast 312th Street. Four open space/recreation tracts would be
distributed through the property, and are suitably provided central locations with regard to the
entirety of the site and/or within their respective sectors of the development.
5. The stormwater drainage and detention plan for the proposed development has been designed to
address the numerous drainage subbasins across the site. DDES Drainage Adjustment
L05V0062 has been granted to allow minor consolidation of the on-site subbasins for drainage
direction purposes and the direction of most of the post-developed flow to the detention/water
quality facilities in the northwest corner. A relatively small detention pipe is also proposed in
the southeast corner adjacent to a recreation tract. The release from the major d etention facility
in the northwest corner would be directed to the existing ditch system on the south side of
Southeast 312th Street. That routing is along an area experiencing flooding of private driveways,
ponded water on Southeast 312th Street (both caused and/or aggravated by impeded driveway
culverts and a crimp-damaged and design-limited cross-culvert), and a problematic drainage
channel in a downstream trailer park. Given the downstream flooding and drainage problems,
the Applicant proposes to provide Level 3 flow control (under the 1998 King County Surface
Water Drainage Manual; SWDM) as mitigation of the development’s drainage impacts.
Current nuisance flows along the northeast and northwest property lines would be largely
eliminated. Wetland hydrology will be maintained. Some roof downspouts will be dispersed for
hydrological purposes.
6. The detailed stormwater mitigation study prepared by the Applicant’s consultant and reviewed
by DDES drainage officials results in DDES’s findings, with which the Examiner concurs, that a)
with compliance with the SWDM at the Level 3 flow control proposed by the Applicant, along
with the correction of the culvert problems and implementation of pertinent development
ORD.A Page 118 of 169
L04P0021 – Brandon Place Page 4 of 14
conditions herein (see in particular Condition 7), the development’s drainage impacts will be
adequately mitigated in conformity with applicable standards, and b) existing duration and peak
flow rates leaving the site and at the downstream culvert locations which have experienced
problems will actually be slightly reduced under the proposed developed conditions.
7. Traffic impacts of the proposed development would be adequately mitigated under the code by
the standard collection of MPS mitigation fee payments under Chapter 14.75 KCC, except for a
significant adverse impact determined by KCDOT under KCC 14.80.030, and the SEPA
responsible official in the mitigated DNS, at the intersection of Southeast 312th Street at 112th
Avenue Southeast to be projected to occur at the horizon year of the development. A correcting
mitigation measure is imposed by the mitigated DNS, and is carried forward as a condition of
preliminary plat approval; the mitigation has received conceptual approval by KCDOT traffic
engineering and the County traffic engineer. Alternative diversions of traffic initially proposed
by the Applicant’s traffic engineer to lessen the projected impact have been found unworkable
due to Metro bus service routes and opposition by the City of Auburn. The Applicant is no
longer pursuing such diversions as an alternative means of mitigation of the significant traffic
impact and only desires that crediting of the MPS fees against the required mitigation
improvements be considered by the County. (As things stand at present, such crediting is not
possible, since the County no longer has a capital improvement project proposed for the
intersection or the subject segment of Southeast 312th Street, a prerequisite for such crediting.)
8. All resident public schoolchildren will be bused to their respective schools from the plat entry at
Southeast 312th Street; the development’s internal sidewalks will provide safe walking
conditions to the bus stop.
CONCLUSIONS:
1. The proposed subdivision, as conditioned below, would conform to applicable land use controls.
In particular, the proposed type of development and overall density are specifically permitted
under the R-6-SO and R-12-SO zones.
2. If approved subject to the conditions below, the proposed subdivision will make appropriate
provisions for the topical items enumerated within RCW 58.17.110, and will serve the public
health, safety and welfare, and the public use and interest.
3. The conditions for final plat approval set forth below are reasonable requirements and in the
public interest.
4. The dedications of land or easements within and adjacent to the proposed plat, as shown on the
revised preliminary plat submitted on April 16, 2006, or as required for final plat approval, are
reasonable and necessary as a direct result of the development of this proposed plat, and are
proportionate to the impacts of the development.
ORD.A Page 119 of 169
L04P0021 – Brandon Place Page 5 of 14
DECISION:
The preliminary plat of the Brandon Place subdivision, as revised and received April 16, 2006, and as
further revised as depicted in Exhibit 16 with respect to extending the sensitive area tract to the
east boundary with corresponding lot layout revisions, is approved subject to the following conditions
of approval:
1. Compliance with all platting provisions of Title 19A of the King County Code.
2. All persons having an ownership interest in the subject property shall sign on the face of the final
plat a dedication which includes the language set forth in King County Council Motion No.
5952.
3. a. The plat shall comply with the density requirements of the pertinent zone classifications
(R-6-SO or R-12-SO) onsite. All lots shall meet the minimum dimensional requirements of
the pertinent zone classification or shall be as shown on the face of the approved
preliminary plat, whichever is larger, except that minor revisions to the plat which do not
result in substantial changes may be approved at the discretion of the Department of
Development and Environmental Services.
b. As a result of the recommended conditions, further evaluation may result in the
reconfiguration and/or reduction in lots.
4. All construction and upgrading of public and private roads shall be done in accordance with the
King County Road Standards established and adopted by Ordinance No. 11187, as amended
(1993 KCRS).
5. The applicant shall obtain documentation by the King County Fire Protection Engineer certifying
compliance with the fire flow standards of Chapter 17.08 of the King County Code.
6. Final plat approval shall require full compliance with the drainage provisions set forth in King
County Code 9.04. Compliance may result in reducing the number and/or location of lots as
shown on the approved preliminary plat. Preliminary review has identified the following
conditions of approval which represent portions of the drainage requirements. All other
applicable requirements in KCC 9.04 and the Surface Water Design Manual (SWDM) must also
be satisfied during engineering and final review.
a. Drainage plans and analysis shall comply with the 1998 King County Surface Water Design
Manual and applicable updates adopted by King County. DDES approval of the drainage
and roadway plans is required prior to any construction.
b. Current standard plan notes and ESC notes, as established by DDES Engineering Review,
shall be shown on the engineering plans.
ORD.A Page 120 of 169
L04P0021 – Brandon Place Page 6 of 14
c. The following note shall be shown on the final recorded plat:
All building downspouts, footing drains, and drains from all impervious surfaces such as
patios and driveways shall be connected to the permanent storm drain outlet as sho wn on
the approved construction drawings # ___________ on file with DDES and/or the King
County Department of Transportation. This plan shall be submitted with the application of
any building permit. All connections of the drains must be constructed and approved prior
to the final building inspection approval. For those lots that are designated for individual
lot infiltration systems, the systems shall be constructed at the time of the building permit
and shall comply with plans on file."
7. The Tract A drainage detention facility (northwest corner) shall be designed to meet at a
minimum the Level 3 Flow Control and Basic Water Quality requirements in the 1998 King
County Surface Water Design Manual (KCSWDM). The stormwater management for this site
shall be designed in general conformance with the Brandon Place Stormwater Mitigat ion Study
by Ed McCarthy, PE, PS received June 13, 2006.
The south end of the existing 18-inch cross-culvert under Southeast 312th Street (west of the
site) shall be repaired. The cross-culvert shall also be cleaned during the construction phase.
The culvert under the driveway to 11809 Southeast 312th Street (the Worton property) shall also
be cleaned during the construction phase.
8. A drainage adjustment (L05V0062) is approved for this site. All conditions of approval for this
adjustment shall be incorporated into the engineering plans.
9. The following road improvements are required to be constructed according to the 1993 King
County Road Standards (KCRS):
a. 120th Pl SE from SE 312th St to SE 314th PL shall be improved at a minimum to the urban
subcollector street standard. Per a telephone conversation with Jim Denton at Auburn
School District (August 17, 2006), a widened sidewalk shall be provided at or near
proposed Lot 1 for a school bus stop for school age residents of the proposed subdivision.
b. 120th Pl SE from SE 314th PL to the cul-de-sac shall be improved at a minimum to the
urban minor access street standard.
c. SE 314th PL shall be improved at a minimum to the urban subcollector street standard.
d. 121st Ct SE shall be improved at a minimum to the urban minor access street standard.
e. FRONTAGE: The frontage of the site along SE 312th Street shall be improved to the urban
minor arterial standard. The design shall require compliance with Section 4.01(f) of the
KCRS; asphalt overlay when widening.
ORD.A Page 121 of 169
L04P0021 – Brandon Place Page 7 of 14
In order to address safe walkway conditions for students crossing SE 312th Street after being
dropped off from the school busses in the afternoon, the applicant shall evaluate the
feasibility of installing a curbed median island to serve as a pedestrian refuge for school age
pedestrians. Plans for this improvement shall be submitted at engineering plan review for
precise determination of feasibility.
f. FRONTAGE: The frontage along SE 316th Street shall be improved with a minimum 12ft
driving lane and a minimum 5ft wide paved walkway.
g. The proposed private access tracts and joint use driveways shall comply with Sections 2.09
and 3.01 of the KCRS. These tracts shall be owned and maintained by the lot owners
served. Notes to this effect shall be showed on the engineering plans and the final plat.
h. Modifications to the above road conditions may be considered according to the variance
provisions in Section 1.08 of the KCRS.
10. All utilities within proposed rights-of-way must be included within a franchise approved by the
King County Council prior to final plat recording.
11. The applicant or subsequent owner shall comply with King County Code 14.75, Mitigation
Payment System (MPS), by paying the required MPS fee and administration fee as determined by
the applicable fee ordinance. The applicant has the option to either: (1) pay the MPS fee at final
plat recording, or (2) pay the MPS fee at the time of building permit issuance. If the first option
is chosen, the fee paid shall be the fee in effect at the time of plat application and a note shall be
placed on the face of the plat that reads, "All fees required by King County Code 14.75,
Mitigation Payment System (MPS), have been paid.” If the second option is chosen, the fee paid
shall be the amount in effect as of the date of building permit application.
12. Lots within this subdivision are subject to King County Code 21A.43, which imposes impact fees
to fund school system improvements needed to serve new development. As a condition of final
approval, fifty percent (50%) of the impact fees due for the plat shall be assessed and collected
immediately prior to recording, using the fee schedules in effect when the plat receives final
approval. The balance of the assessed fee shall be allocated evenly to the dwelling units in the
plat and shall be collected prior to building permit issuance.
13. The planter islands (if any) within the cul-de-sacs shall be maintained by the abutting lot owners
or homeowners association. This shall be stated on the face of the final plat.
14. The proposed subdivision shall comply with the Sensitive Areas Code as outlined in the
applicable version of KCC 21A.24. Permanent survey marking and signs as specified in KCC
21A.24.160 shall also be addressed prior to final plat approval. Temporary marking of sensitive
areas and their buffers (e.g., with bright orange construction fencing) shall be placed on the site
and shall remain in place until all construction activities are completed.
ORD.A Page 122 of 169
L04P0021 – Brandon Place Page 8 of 14
15. Preliminary plat review has identified the following specific requirements which apply to this
project. All other applicable requirements from KCC 21A.24 shall also be addressed by the
applicant.
Wetlands
a. The Class 3 Wetland/Stream shall have a 25-foot buffer as measured from the edge of
wetland or ordinary high water mark (OHWM) of the stream.
b. The Class 2 wetland shall have a 50-foot buffer as measured from the edge of wetland.
c. Buffer averaging maybe allowed per KCC 21A.24. A buffer enhancement plan may be
required prior to approving a buffer averaging plan.
d. All sensitive areas and their buffers shall be placed in Sensitive Area Tracts for long term
protection.
e. Signage and fencing shall be installed along the Sensitive Area Tract boundaries for long
term protection and to clearly mark the extent of the tracts. (Also see Condition 22 imposed
as a mitigation measure under SEPA.)
f. A 15-foot building setback line (BSBL) is required from the edge of all Sensitive Area
Tracts and shall be shown on all affected lots.
g. Sensitive area tract boundaries shall be clearly marked with bright orange construction and
silt fencing prior to construction or site clearing activities. The boundaries shall remain
marked until construction is complete.
h. Impacts to sensitive areas for road improvements may be allowed per KC 21A.24. However
mitigation shall be required. Construction techniques such as retaining walls maybe
required at such crossings or improvements to limit impacts. A final mitigation plan shall
be required during engineering review.
i. Hydrology may not be altered either during or after development. A hydrology analysis
may be required during engineering review to show how the hydrology will be maintained
after the site is developed.
j. Work within the OHW may require a Hydraulic Project Approval (HPA) from the State
Department of Fish and Wildlife. It will be the applicant’s responsibility to coord inate with
WDFW to determine if an HPA is needed.
k. The engineering plans shall be routed to Critical Areas Staff for review of compliance to the
above conditions. Further evaluation may result in the reconfiguration and/or reduction in
lots.
ORD.A Page 123 of 169
L04P0021 – Brandon Place Page 9 of 14
l. The following note shall be shown on the final engineering plan and recorded plat:
RESTRICTIONS FOR SENSITIVE AREA TRACTS AND SENSITIVE
AREAS AND BUFFERS
Dedication of a sensitive area tract/sensitive area and buffer conveys to the public a
beneficial interest in the land within the tract/sensitive area and buffer. This interest
includes the preservation of native vegetation for all purposes that benefit the public health,
safety and welfare, including control of surface water and erosion, maintenance of sl ope
stability, and protection of plant and animal habitat. The sensitive area tract/sensitive area
and buffer imposes upon all present and future owners and occupiers of the land subject to
the tract/sensitive area and buffer the obligation, enforceable on behalf of the public by
King County, to leave undisturbed all trees and other vegetation within the tract/sensitive
area and buffer. The vegetation within the tract/sensitive area and buffer may not be cut,
pruned, covered by fill, removed or damaged without approval in writing from the King
County Department of Development and Environmental Services or its successor agency,
unless otherwise provided by law.
The common boundary between the tract/sensitive area and buffer and the area of
development activity must be marked or otherwise flagged to the satisfaction of King
County prior to any clearing, grading, building construction or other development activity
on a lot subject to the sensitive area tract/sensitive area and buffer. The required marking or
flagging shall remain in place until all development proposal activities in the vicinity of the
sensitive area are completed.
No building foundations are allowed beyond the required 15-foot building setback line,
unless otherwise provided by law.
16. Suitable recreation space shall be provided consistent with the requirements of KCC 21A.14.180
and KCC 21A.14.190 (i.e., sport court[s], children’s play equipment, picnic table[s], benches,
etc.).
a. A detailed recreation space plan (i.e., area calculations, dimensions, landscape
specifications, equipment specifications, etc.) shall be submitted for review and approval by
DDES and King County Parks prior to or concurrent with the submittal of the engineering
plan. This plan must not conflict with the Significant Tree Inventory & Mitigation Plan.
(See Condition 19)
b. A performance bond for recreation space improvements shall be posted prior to recording of
the plat.
17. A homeowners' association or other workable organization shall be established to the satisfaction
of DDES which provides for the ownership and continued maintenance of the recreation, open
space and/or sensitive area tract(s).
ORD.A Page 124 of 169
L04P0021 – Brandon Place Page 10 of 14
18. Street trees shall be provided as follows (per KCRS 5.03 and KCC 21A.16.050):
a. Trees shall be planted at a rate of one tree for every 40 feet of frontage along all roads.
Spacing may be modified to accommodate sight distance requirements for driveways and
intersections.
b. Trees shall be located within the street right-of-way and planted in accordance with
Drawing No. 5-009 of the 1993 King County Road Standards, unless King County
Department of Transportation determines that trees should not be located in the street right -
of-way.
c. If King County determines that the required street trees should not be loc ated within the
right-of-way, they shall be located no more than 20 feet from the street right-of-way line.
d. The trees shall be owned and maintained by the abutting lot owners or the homeowners
association or other workable organization unless the County has adopted a maintenance
program. Ownership and maintenance shall be noted on the face of the final recorded plat.
e. The species of trees shall be approved by DDES if located within the right-of-way, and shall
not include poplar, cottonwood, soft maples, gum, any fruit-bearing trees, or any other tree
or shrub whose roots are likely to obstruct sanitary or storm sewers, or that is not
compatible with overhead utility lines.
f. The applicant shall submit a street tree plan and bond quantity sheet for review and
approval by DDES prior to engineering plan approval.
g. The applicant shall contact Metro Service Planning at 684-1622 to determine if SE 312th
Street and/or SE 316th Street are on a bus route. If SE 312th Street and/or SE 316th Street is
a bus route, the street tree plan shall also be reviewed by Metro.
h. The street trees must be installed and inspected, or a performance bond posted prior to
recording of the plat. If a performance bond is posted, the street trees must be installed and
inspected within one year of recording of the plat. At the time of inspection, if the trees are
found to be installed per the approved plan, a maintenance bond must be submitted or the
performance bond replaced with a maintenance bond, and held for one year. After one year,
the maintenance bond may be released after DDES has completed a second inspection and
determined that the trees have been kept healthy and thriving.
i. A landscape inspection fee shall also be submitted prior to plat recording. The inspection
fee is subject to change based on the current County fees.
19. To implement comprehensive plan policy SO-220, which applies to the site, a detailed tree
retention plan shall be submitted with the engineering plans for the subject plat. The tree
retention and engineering plans shall be consistent with the requirements of SO-220. No clearing
ORD.A Page 125 of 169
L04P0021 – Brandon Place Page 11 of 14
of the site is permitted until the tree retention plan is approved by DDES. Flagging and
temporary fencing of trees to be retained shall be provided, consistent with SO-220. The
placement of impervious surfaces, fill material, excavation work, or the storage of construction
materials is prohibited with the fenced areas around preserved trees, except as may be permitted
under the provisions of SO-220.
A note shall be placed on the final plat indicating that the trees shown to be retained on the tree
retention plan shall be maintained by the future owners of the proposed lots, consistent with
KCC 21A.38.230B6. The tree retention plan shall be included as part of the final engineering
plans for the subject plat.
20. In the event that any archaeological objects are uncovered on the site, the applicant shall comply
with RCW Chapter 27.53, Archaeological Sites and Resources. Immediate notification and
consultation with the State Office of Archaeology and Historical Preservation, King County
Office of Cultural Resources and relevant tribes (including the Suquamish, Puyallup and
Muckleshoot tribes) is required if discovered materials are prehistoric and an archaeological site
is present.
21. The following have been established by SEPA as necessary requirements to mitigate the adverse
environmental impacts of this development. The applicants shall demonstrate compliance with
these items prior to final approval:
In order to mitigate the significant adverse impact that the proposed development will have at the
intersection of Southeast 312th Street/ 112th Avenue SE intersection, as identified in the original
and resubmitted traffic impact analyses, the applicant will widen Southeast 312th Street. This
roadway widening will provide a merge/refuge area for the northbound-to-westbound left turn
movement off of 112th Avenue Southeast and include all related roadway channelization and an
illumination system designed in compliance with the King County Road Standards, in general
conformance with the conceptual channelization plan submitted to KCDOT on July 11, 2006,
except as modified as follows.
The plans for this off-site roadway improvement shall incorporate either:
full-width paved shoulder along the south side of SE 312th Street through the limits of the
widened section, transitioning to a width matching the existing shoulder width at/near the
limits of the channelization transitions, provided that the existing utility poles remain 10 or
more feet away from the edge of the roadway travel lanes,
If the applicant, instead, relocates the two existing utility poles (the pole approximately 180
feet east of the intersection, and the pole approximately 280 feet west of the inter section), to
a point at least 10 feet south of the new location of the eastbound through lane, then the
shoulder on the south side of the roadway may be reduced to a minimum of 5.5 feet
or
shall incorporate a combination of urban roadway shoulder design (i.e. curb, gutter and
sidewalk) along the south side of SE 312th Street through the limits of the widened section,
ORD.A Page 126 of 169
L04P0021 – Brandon Place Page 12 of 14
transitioning to a width matching the existing shoulder width at/near the limits of the
channelization transitions, provided that the existing utility poles remain at least 5.5 feet
south of the curb line.
In each case, the selected shoulder design (paved shoulder, or, concrete curb, gutter and
sidewalk) shall be continued onto 112th Avenue SE to provide for pedestrian safety and to
accommodate the existing METRO Route 181 transit stops.
Plans for these improvements shall be submitted to the King County DOT Traffic Engineering
Section and King County DOT Transit Division for review, and approval by KCDOT Traffic
Engineering.
22. Prior to final approval of construction activities on the site, the boundary between the Sensitive
Area Tract(s) and adjacent land shall be identified using a split-rail fence and permanent signs.
ORDERED this 20th day of September, 2006.
___________________________________
Peter T. Donahue, Deputy
King County Hearing Examiner
TRANSMITTED this 20th day of September, 2006 to the following parties and interested persons of
record:
Auburn School Dist. Tom Beardslee Denita Blount
Attn: Michael Newman 11805 SE 312th St. 31601 - 118th Pl. SE
915 Fourth St. NE Auburn WA 98092 Auburn WA 98092
Auburn WA 98002-4452
Chris Brown City of Auburn Melvin Worton
Christopher Brown & Assoc. Planning Dept. Beneficial Financial Grp.
9688 Rainier Ave. S 25 W. Main St. 606 Oakesdale Ave. SW
Seattle WA 98118-5981 Auburn WA 98001-4998 Renton WA 98055
DMP Engineering, Inc. ESM Consulting Eng. Harbour Homes, Inc.
Attn: Hans Korve Attn: Phil Kitzes Attn: Justin Lagers
726 Auburn Way N. 33915 - 1st Ave. S. 33400 - 9th Ave. S, #120
Auburn WA 98002 Federal Way WA 98003 Federal Way WA 98003-2607
Ed McCarthy Seattle KC Health Dept. Joseph Singh
9957 - 171st Ave. SE E. Dist. Environ. Health JPS Holdings LLC
Renton WA 98059 14350 SE Eastgate Way 18124 Riviera Pl. SW
Bellevue WA 98007 Seattle WA 98166
ORD.A Page 127 of 169
L04P0021 – Brandon Place Page 13 of 14
Melvin Worton Bruce Whittaker Steve Bottheim
11809 SE 312th St. DDES/LUSD DDES/LUSD
Auburn WA 98092 MS OAK-DE-0100 MS OAK-DE-0100
Trishah Bull Kim Claussen Lisa Dinsmore
DDES/LUSD DDES/LUSD DDES/LUSD
MS OAK-DE-0100 MS OAK-DE-0100 MS OAK-DE-0100
Nick Gillen Kristen Langley Carol Rogers
DDES/LUSD DDES/LUSD DDES/LUSD
MS OAK-DE-0100 MS OAK-DE-0100 MS OAK-DE-0100
Steve Townsend Larry West
DDES/LUSD DDES/LUSD
MS OAK-DE-0100 MS OAK-DE-0100
NOTICE OF RIGHT TO APPEAL
In order to appeal the decision of the Examiner, written notice of appeal must be filed with the Clerk of
the King County Council with a fee of $250.00 (check payable to King County Office of Finance) on or
before October 4, 2006. If a notice of appeal is filed, the original and six (6) copies of a written appeal
statement specifying the basis for the appeal and argument in support of the appeal must be filed with the
Clerk of the King County Council on or before October 11, 2006. Appeal statements may refer only to
facts contained in the hearing record; new facts may not be presented on appeal.
Filing requires actual delivery to the Office of the Clerk of the Council, Room 1025, King County
Courthouse, 516 3rd Avenue, Seattle, Washington 98104, prior to the close of business (4:30 p.m.) on the
date due. Prior mailing is not sufficient if actual receipt by the Clerk does not occur within the
applicable time period. The Examiner does not have authority to extend the time period unless the Office
of the Clerk is not open on the specified closing date, in which event delivery prior to the close of
business on the next business day is sufficient to meet the filing requirement.
If a written notice of appeal and filing fee are not filed within fourteen (14) calendar days of the date of
this report, or if a written appeal statement and argument are not filed within twenty-one (21) calendar
days of the date of this report, the decision of the hearing examiner contained herein shall be the final
decision of King County without the need for further action by the Council.
MINUTES OF THE AUGUST 31, 2006, PUBLIC HEARING ON DEPARTMENT OF
DEVELOPMENT AND ENVIRONMENTAL SERVICES FILE NO. L04P0021.
Peter T. Donahue was the Hearing Examiner in this matter. Participating in the hearing were Trishah
Bull, Bruce Whittaker and Kristin Langley, representing the Department; Phillip Kitzes representing the
Applicant; Ed McCarthy, Christopher Brown, Mel Worton, and Tom Beardslee.
ORD.A Page 128 of 169
L04P0021 – Brandon Place Page 14 of 14
The following Exhibits were offered and entered into the record:
Exhibit No. 1 Department of Development and Environmental Services file no. L04P0021
Exhibit No. 2 Department of Development and Environmental Services preliminary report dated
August 31, 2006
Exhibit No. 3 Application for Land Use Permits received November 15, 2004
Exhibit No. 4 Environmental Checklist received November 15, 2004
Exhibit No. 5 SEPA Mitigated Determination of Non-significance issued July 25, 2006
Exhibit No. 6 Affidavit of Posting indicating a posting date of December 29, 2004; received by
DDES on January 3, 2005
Exhibit No. 7 Preliminary plat map dated April 12, 2006 (revised)
Exhibit No. 8 Assessor’s maps (2) – NW 9-21-5 and SW 9-21-5
Exhibit No. 9 Stormwater Mitigation Study by Ed McCarthy, P.E., received June 13, 2006 (revised)
Exhibit No. 10 Wetland and Stream Analysis by B-12 Wetland Consulting, Inc., received August 24,
2005 (revised)
Exhibit No. 11 L05V0062 Modification Request– Approved KCSWDM adjustment dated August 3,
2006
Exhibit No. 12 Channelization Study (map) received April 12, 2006
Exhibit No. 13 Traffic Impact Analysis by Christopher Brown & Associates, received November 15,
2004
Exhibit No. 14 Letter from Melvin E. Worton dated May 24, 2005
Exhibit No. 15 Letter from Auburn School District dated June 28, 2006; received by DDES on August
4, 2006
Exhibit No. 16 Overall Landscape Plan and Recreation Plan (2 sheets) received August 24, 2005
Exhibit No. 17 SE 312th/112th Ave. SE Channelization Plan for Brandon Place dated July 6, 2006
Exhibit No. 18 Letter from Christopher Brown dated March 30, 2006, with attachments (2)
Exhibit No. 19 New paragraph for Condition 7
PTD:ms
L04P0021 RPT
ORD.A Page 129 of 169
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5000
Date:
October 22, 2013
Department:
Administration
Attachments:
Resolution No. 5000
2014 Annual Action Plan
Budget Impact:
$0
Administrative Recommendation:
City Council to adopt Resolution No. 5000.
Background Summary:
The preparation of an annual action plan is required by the U.S. Department of Housing
and Urban Development (HUD) in order for the City to receive federal funds under the
Community Development Block Grant (CDBG) program.
The 2014 Action Plan outlines proposed expenditures to implement the City's
Consolidated Plan. It identifies federal and local funds expected to be available,
indicates the activities on which they will be spent, and sets goals for the number and
type of services expected to be provided.
The City of Auburn anticipates that in 2014 approximately $525,000 of CDBG funds will
be available for projects that are consistent with federal regulations and the objectives
and policies of Auburn’s Consolidated Housing and Community Development Plan. In
2014 the CDBG funds will be combined with approximately $550,000 of General Funds
to create a total human services budget of approximately $1,075,000.
A public notice and a brief description about the 2014 Action Plan was published in The
Seattle Times. On November 4, 2013, the City Council will hear public testimony about
the Plan. The deadline to submit written comments is November 4, 2013.
The final draft of the 2014 Action Plan will be prepared and sent to HUD by the deadline
of November 15, 2013 after City Council adoption.
Reviewed by Council Committees:
Finance, Planning And Community Development
Councilmember:Backus Staff:Hursh
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 130 of 169
Meeting Date:November 4, 2013 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 131 of 169
RESOLUTION NO. 5 0 0 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, ADOPTING THE 2014 COMMUNITY
DEVELOPMENT BLOCK GRANT ACTION PLAN FOR THE
CONSOLIDATED PLAN FOR YEARS 2014 T02014
WHEREAS, the City of Aubum was designated as an en6tlement community
by tfie U.S. Department of Housing and Urban Development (HUD) .for its
Community Development Block Grant (CDBG) Program;
WHEREAS, the primary objective of the Consolidated Plan and CDBG
Program is the development of viable urban communities by providing decent
housing and a suitable living environment and expanding economic opportunities,
principally for persons of low-income and moderate-income;
WHEREAS, to be eligible for funding, the City of Aubum must annually
update the action plan for its Consolidated Plan that serves as a federally required
planning document to guide the City of Aubum's human service and community
development efforts;
WHEREAS, the planning process to develop the Consolidated Plan involved
citizen participation and guidance from non-profit and govemmental agencies
serving low income residents in the communiry;
WHEREAS, the City Council of the City of Aubum heard and considered
public comment about its proposed 2014 Action Plan.
Resolution No. 5000
November 4, 2013
Page 1 of 2
RES.A Page 132 of 169
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DOES HEREBY RESOLVE TO:
Section 1. Pursuant to provisions of 24CFR91, the City hereby adopts the
2014 Action Planfor the Consolidated Plan for Years 2011 to 2014.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out directions of the legislation.
Section 3. This Resolution shall be in full force and effect upon passage and
signatures hereon.
DATED and SIGNED this day of November, 2013.
Peter B. Lewis
Mayor
ATTEST:
Danielle Daskam, City Clerk
APP ED A FORM:
Daniel B. Heid, City Attorney
Resolution No. 5000
November 4, 2013
Page 2 of 2
RES.A Page 133 of 169
Department of Administration & Community Services
25 West Main Street
Auburn, Washington 98001
(253) 931-3041
2014 Annual Action Plan
Update to the City of Auburn's Consolidated Plan for
Housing and Community Development
Fiscal Years 2011 – 2014
November 15, 2013
(IMPORTANT NOTE: Program description and dollar amounts represented in
this plan may change subject to the availability of funds and final approval by
the Department of Housing and Urban Development.)
RES.A Page 134 of 169
October 22, 2013
2
2014 Annual Action Plan
EXECUTIVE SUMMARY
Each year the City of Auburn executes specific actions to implement the goals and strategies of
the Consolidated Plan for Years 2011 to 2014. Actions that will be undertaken in 2014 are
outlined in this “Annual Action Plan”.
The City of Auburn anticipates the receipt of approximately $525,000 in Community
Development Block Grant (CDBG) funds in 2014. Auburn's CDBG funds will be combined with
approximately $550,000 of General Funds to create a total Human Services budget of
approximately $1,075,000 in 2014. Human Services oversees and is responsible for providing
and managing financial resources to more than 30 non-profit agencies that serve the Auburn
community, administering the local housing repair program, and developing collaborations
among community partners to strengthen the response to residents in need.
The 2014 Action Plan proposes to allocate $78,000 of CDBG funds to public services. Most of
those funds ($63,000) will be used to provide dental and medical care to uninsured, low income
Auburn residents and $15,000 for employment training.
Approximately $100,000 of the CDBG funds will be allocated to program administration, which
includes planning. The remaining $347,000 will be allocated to housing repair ($200,000),
economic development ($37,500), and support of enhancing youth outreach and gang prevention.
The City of Auburn is committed to focusing more on achieving solutions to recurring social
problems and achieve a greater collaboration among service providers. The Department of
Housing and Urban Development has worked to standardize the performance measurements
listed in the Consolidated Plan. The 2014 Action Plan combines the changes that both the City of
Auburn and HUD have implemented.
Overall the implementation of the 2013 Action Plan is progressing as planned and most of the
activities listed are underway. A more detailed report of 2013 activities will be summarized in
the Consolidated Annual Performance and Evaluation Report (CAPER) that will be drafted and
released for public review before the end of the first quarter of 2014.
CITIZEN PARTICIPATION AND CONSULTATION
The development of the Annual Action Plan involves both citizen participation and consultation
with local service providers. Citizen participation in the planning process began at a joint
meeting between the Auburn City Council and Human Services Committee. At this meeting,
Council and Committee members identified a series of community results that they would like to
achieve through the appropriation of City funds.
The City consults with local service providers primarily through the solicitation of applications
for Human Services grants. Grant applications prepared by service providers furnishes the City
information regarding the goals of the agency, target populations, proposed services, gaps in the
delivery of services, linkages to poverty reduction strategies and collaboration with other service
providers. This information is reviewed by City staff and the Human Services Committee.
The Human Services Committee's recommendations were incorporated into the 2014 Action Plan
and presented to the City Council's Planning and Community Development (PCD) Committee in
RES.A Page 135 of 169
October 22, 2013
3
October 2013. A preliminary draft of the 2014 Action Plan was distributed to all the grant
applicants and local service providers. A public notice was issued and posted at City Hall, the
Auburn Senior Center, and on the City of Auburn’s website on October 1, 2013; this information
was also published in The Seattle Times announcing that copies of the proposed 2014 Action
Plan were available for public review. The City Council schedules a public hearing to gather
testimony about the plan before it takes action to review and adopt it. The following outlines the
remaining steps regarding citizen participation and consultation for the 2014 Action Plan:
October 4, 2013: Start of Public Review Process
November 4, 2013: Public Hearing
End of Public Review Process
Council takes action to adopt the
2014 Annual Action Plan
November 15, 2012: Deadline to submit the plan to HUD
HOUSING AND COMMUNITY DEVELOPMENT RESOURCES
2014 CDBG ESTIMATED RESOURCES
In 2013 the City of Auburn received over $530,000 of CDBG funds. In 2014 the City estimates
that its CDBG funds will increase slightly from last year’s CDBG entitlement. The 2014 Action
Plan includes a contingency plan in the event that CDBG funds increase or decrease.
CDBG ESTIMATED RESOURCES
$525,000 CDBG 2014 Entitlement (estimated)
$525,000 Total Estimated CDBG Funds Available in 2014
RES.A Page 136 of 169
October 22, 2013
4
OTHER RESOURCES
General Funds
The City of Auburn allocates up to one percent (1%) of its prior year’s general fund expenditures
to provide human services for Auburn residents through contracts with non-profit agencies.
Assuming the City will continue to receive the same amount of general fund revenues, the
estimated allocation from General Fund budget for human service grants is $550,000 in 2014.
TOTAL RESOURCES
Funding Source 2014
-- CDBG Funds $ 525,000
-- General Funds $ 550,000
Total Estimated Funds Available $ 1,075,000
CITY OF AUBURN FUNDING PRIORITIES
The expressed goal of the City's Consolidated Plan is to reduce the number of people living in
poverty within the City of Auburn. Toward this end, the City will give funding priority to
programs that - in addition to complying with federal regulations and addressing a priority
outlined in the Consolidated Plan - are consistent with the following anti-poverty strategy for
resource allocation.
1. Each project must satisfy one of the three following overriding goals:
§ Help people move out of poverty;
§ Prevent people from entering poverty;
§ Address the basic needs of people living in poverty.
2. In making funding decisions, the City will give priority to programs that:
§ Support, complement or are consistent with other current City plans;
§ Are sustainable over time;
§ Have demonstrated cooperation and collaboration among government, private
nonprofit agencies and the private sector to maximize impacts and reduce
administrative costs;
§ Do not have a more appropriate source of funds.
3. The City will give priority to programs that provide services addressing the basic needs
of Auburn's most at-risk populations. A priority population for CDBG-funded services is
individuals who are denied, by poverty and historical institutional practices, the
opportunity to develop their full potential and to enjoy the benefits of community
participation.
4. CDBG funded services must be, to the fullest extent possible, appropriate and accessible
to people who may face special barriers in accessing services.
RES.A Page 137 of 169
October 22, 2013
5
5. The CDBG program was built on a premise of citizen participation in the formation of
policies, including funding decisions, which address neighborhood and community needs.
The City will give priority to programs that promote community initiatives to identify
priority needs and to address those needs.
6. The City will give priority to programs that build and support the capacity of local
organizations to address the needs of Auburn residents.
7. The City will give priority to programs that support economic development and promote
access to quality jobs - positions that pay well enough to support an adequate standard of
living, allow the purchase of housing and other basic necessities, offer stability and
decent working conditions, and provide opportunities for advancement.
8. Funding priority will be given to agencies that provide direct services to Auburn residents
at locations within the city limits of Auburn.
COMMUNITY RESULTS DESIRED BY THE CITY OF AUBURN
The City of Auburn solicited proposals from local service providers to achieve the following
community results within the areas listed below. Population performance indicators will be
applied to assess the overall success of the effort and the value of ongoing support; these
indicators will be utilized to determine the effectiveness of individual programs.
Overall Result: One-Stop Center
The City of Auburn will fund human service providers who participate in the design,
development and operation of a One-Stop Center in Auburn and the efficient, collaborative and
integrated delivery of services it offers. Agencies who agree to participate in the design and
development of a One-Stop Center in Auburn may apply for funding to accomplish one or more
of the following community results:
§ Abused and Neglected Children: The City of Auburn will fund human service providers
that increase supportive services to children who are neglected and abused, specifically the
number of children who are victims of on-going and repeated neglect and abuse, within the
city of Auburn by 15% over the next three (3) years.
§ Victims of Domestic and Sexual Assault: The City of Auburn will fund human service
providers that increase the number of Auburn residents, who are victims of domestic
violence, that make the transition to a safe environment and self-determining lifestyle by 15%
within the next three (3) years.
§ Poverty Reduction: The City of Auburn will fund human service providers who increase
the number of Auburn residents no longer living in poverty by 15% within the next three (3)
years.
§ Substance Abuse: The City of Auburn will fund human service providers to develop
strategies that increase the successful completion of treatment programs by Auburn residents
who have serious behavioral and health problems due to substance abuse and chemical
dependency by 15% within a three (3) year period.
§ Physically and Mentally Fit: The City of Auburn will fund human service providers that
increase the availability, accessibility and use of health care to its low income residents by
15% within a three (3) year period.
RES.A Page 138 of 169
October 22, 2013
6
2014 PROPOSED ACTIVITIES TO ACHIEVE RESULTS
The City of Auburn requested proposals to achieve the following national objectives and
community results.
Create a Suitable Living Environment:
§ One-Stop Center:
-- Create a suitable living environment for Auburn's low income residents and people with
special needs by using its CDBG funds to make available float loans and Section 108
Loan Guarantees to leverage the funds necessary to develop a Community Center and
future campus for the One-Stop Center which will provide for the collocation and
integrated delivery of human services.
§ Abused and Neglected Children:
-- The City of Auburn proposes to allocate approximately $180,000 of its General Funds, to
generate approximately 7,700 hours of services and 160 home visits that will benefit
1,657 Auburn adults and children, for the purpose of reducing chronic abuse and neglect
of children.
§ Victims of Domestic and Sexual Assault:
-- The City of Auburn proposes to allocate $89,000 of its General Funds to provide 1,500
referrals for assistance, 160 shelter bednights, 700 hours of case management and 550
hours of therapy to approximately 600 victims of domestic violence and sexual assault.
§ Physically and Mentally Fit:
-- Create a suitable living environment by making health care available to 78 or more low-
income, uninsured Auburn residents by allocating $40,000 of CDBG funds to
HealthPoint of King County for the operation of its clinic in Auburn.
-- Create a suitable living environment by making dental care available to 70 or more low-
income, uninsured Auburn residents by allocating $23,000 of CDBG funds to
HealthPoint of King County for the operation of its clinic in Auburn.
-- The City proposes to allocate an additional $45,000 of its General Funds for the purpose
of creating access to health care to over 1,000 low-income Auburn residents and enabling
over 3,200 visits to qualified health care providers.
§ Poverty Reduction:
-- The City of Auburn proposes to allocate $80,500 of its General Funds to provide nearly
12,000 Auburn residents emergency assistance such as food, financial assistance, and
clothing.
-- The City of Auburn proposes to allocate $14,500 of its General Funds to provide over 60
Auburn senior citizens congregate meals and home-delivered meals and over 1,200
Auburn residents a weekly meal.
-- The City of Auburn proposes to allocate $51,000 of its General Funds to provide over
100 Auburn residents more than 3,900 bednights of emergency shelter and/or transitional
housing.
RES.A Page 139 of 169
October 22, 2013
7
§ Substance Abuse:
-- The City of Auburn proposes to allocate $10,000 of its General Funds to support a
program that provides integrated care to non-Medicaid clients who require both substance
abuse treatment and mental health counseling.
Provide Decent Housing:
§ Maintain the affordability of decent housing for very low-income Auburn residents by
allocating $200,000 of CDBG funds to the City of Auburn's Housing Repair Program for the
purpose of providing repairs necessary to maintain suitable housing for 40 Auburn
homeowners, including 20 homeowners who are senior citizens and 5 homeowners who lack
safe access in or out of their homes due to physical disabilities or impairment.
Expand Economic Opportunities:
§ Create economic opportunities by providing the availability and access to counseling and
training for approximately 25 Auburn residents who are either trying to sustain or create a
small business and, collectively generate 25 or more jobs by allocating $37,500 of CDBG
funds to the Green River Community College's Small Business Assistance Center.
§ Create economic opportunities by providing the availability and access to train approximately
15 very-low income Auburn residents so that at least half of them can find and sustain a job
by allocating $15,000 of CDBG funds to the Multi-Service Center Employment Program.
RES.A Page 140 of 169
October 22, 2013
8
DISTRIBUTION OF FUNDS
CDBG Funds
Proposed CDBG Disbursements 2014
Public Services
-- HealthPoint: Dental & Medical Care $63,000
-- Multi-Service Center Employment Program $15,000
subtotal: Public Services $78,000
Capital Funds
-- Affordable Housing
2.. City of Auburn Housing Repair Program $200,000
-- Suitable Living Environment
2.. Youth Outreach Center $100,000
-- Economic Development
2.. GRCC Small Business Assistance Center $37,500
2.. Downtown Business Façade Program $9,500
subtotal: Capital Funds $347,000
Administration
-- Program Management
2. City of Auburn Community Services $100,000
subtotal: Administration $100,000
Total CDBG Funds: $525,000
Source of CDBG Funds: 2014
-- 2014 Estimated Entitlement: $525,000
Total Estimated CDBG Funds $525,000
RES.A Page 141 of 169
October 22, 2013
9
Human Services Funding 2014
Auburn Human Service Agencies: 2014
Abused & Neglected Children
2 AYR: ACAP Childcare Subsidies 20,000
2 Auburn Youth Resources 85,000
2 Birth to Three Development Center 10,000
2 CHS: Family Resource Center 20,000
2 CHS: Strengthening Families Program 10,000
2 Dynamic Partners: Children Therapy Center 10,000
2 Communities In Schools 5,000
2 Pediatric Interim Care Center 10,000
subtotal: 170,000
Domestic Violence & Sexual Assault
2 Consejo 10,000
... Crisis Clinic: 2-1-1 Line, 24 Hr., Teen Link 3,000
2 DAWN: Housing 9,000
2 KCSARC 22,500
2 Jubilee Center: Latino Program 7,500
2 VCCC: DV Victim Support 10,000
2 YWCA: Children DV Services 5,000
2 YWCA: DV Services 20,000
subtotal: 87,000
Physically & Mentally Fit / Substance Abuse
2 Auburn Respite 10,000
2 Christ Community Free Clinic 20,000
2 Senior Services Vol. Transportation 5,000
2 SKC: Mobile Medical Program 10,000
2 VCCC: COD Treatment 12,000
subtotal: 57,000
RES.A Page 142 of 169
October 22, 2013
10
Human Services Funding 2014
(Continued)
Auburn Human Service Agencies: 2014
Poverty Reduction
2 AFB: Emergency Food 35,000
2 AFB: Community Suppers 5,000
2 Auburn Senior Center: Meals Program 5,000
2 CCS: CHORE Program 3,000
2 CCS: HOME/ARISE 15,000
2 CCS: Katherine’s House & Rita’s House 5,000
2 Senior Services: Meals on Wheels 7,000
2 Multi-Service Center: Emergency &
Transitional Housing 8,000
2 Neighborhood House 5,000
2 Pregnancy Aid 5,000
2 St. Vincent de Paul: Assistance 10,000
2 South Mental Health: PATH 5,000
2 South King Council of Human Services 10,000
2 Ukrainian Center: Crisis Intervention 5,000
2 Ukrainian Center: Refugee Assistance 7,500
2 WWEE: REACH 8,000
2 YWCA: Emergency Housing 4,000
2 YWCA: Transitional Housing 14,000
subtotal: 156,500
Total General Fund Human Services $470,500
Contingency Plans for Changes in Funding
Total appropriations may not exceed actual revenues and no liability is to be incurred in excess of
appropriations. In the event that actual revenues are different than the revenues estimated by the
CDBG budget, the following actions shall be taken:
(a) CDBG Public Service Programs: In the event the City receives a lesser amount of CDBG
funding than budgeted for public services, then the reduction will be made as follows:
1. Reduce or eliminate the appropriation to the Multi-Service Center's Employment
Program by $7,500 or the amount of the funding reduction, which ever amount is
less.
2. Reduce the appropriation to HealthPoint by $52,500 or the remaining balance of
the reduction, which ever amount is less.
RES.A Page 143 of 169
October 22, 2013
11
(b) CDBG Capital-Funds Programs: In the event of a reduction in CDBG capital funds, the
amount of reduction will be prorated evenly among the funded project.
(c) Unspent CDBG Capital Grants: The funds appropriated to subrecipients for capital
improvements must be expended within the term of the subrecipient’s CDBG grant
agreement. CDBG funds appropriated for capital improvements will be considered
abandoned, and the funds will be re-appropriated, if any of the following conditions exist:
(a) The term of the grant agreement expires and the subrecipient fails to request an
extension in accordance with the terms of the agreement.
(b) The subrecipient fails to submit a request for reimbursement or fails to submit an
activity report during the program year.
(c) The subrecipient fails to make the project “bid ready” within the first year after
the appropriation. “Bid ready” means that, at a minimum, the bid specifications
are drafted and the subrecipient is ready to solicit bids.
(d) General Fund Public Services:
1. Reduction of General Fund Revenues: In the event of a reduction in the general
fund appropriation for human services, the reductions will be applied in the
following order:
(a) Communities In Schools: the lesser of $5,000 or the amount of
the reduction.
(b) St. Matthew's Jubilee Center's Latino Program: the lesser of
$7,500 or the remaining amount of the reduction.
(c) CHORE Program: the lesser of $3,000 or the remaining amount
of the reduction.
(d) If the above reductions remain less than the total amount of the
general fund reduction, then the remaining amount of the
reduction will be applied evenly by a prorated amount among the
remaining appropriations.
2. Increase in Funding: In the event of an increase in funding, then previous reductions
in appropriated amounts, if any, will be restored to the amounts recommended for
2014 in the reverse order in which the above reductions were made. If funds remain
after all reductions have been restored, then the remaining funds will be distributed
according to the allocation recommended by the Planning and Community
Development Committee and approved by the City Council.
FAIR HOUSING
The City of Auburn continues to monitor compliance with the Fair Housing Act. Complaints are
referred to the Washington State Human Rights Commission for resolution. In 2006, the City
completed an Analysis of Impediments to Fair Housing Choice (AI) as required for CDBG
entitlement communities. The Fair Housing Consultant identified three impediments and made
three recommendations. The recommendations were:
· Expand current education and outreach efforts;
RES.A Page 144 of 169
October 22, 2013
12
· Continue ongoing enforcement activities; and
· Target homeownership and lending marketing to minority households.
The City has implemented and continues to expand these recommendations. Information about
Fair Housing has been put on the City of Auburn's website and made available at City Hall. The
information will include links pertaining to where residents can file a complaint in the event of
alleged discrimination. Information will be available in English and Spanish. Summary data
regarding the number of fair housing complaints filed against landlords and realtors in Auburn
will be reported in the CAPER.
The City is currently working with the Puget Sound Regional Council (PSRC) and the
entitlement jurisdictions to complete and adopt a broader AI in conjunction with HUD Region X.
PUBLIC HOUSING
The City of Auburn continues to support public housing communities located within its city
limits. Many of the residents who receive the services provided by the City's human service
grants live in public housing communities. Two grant recipients are located within public
housing communities. In addition, the City of Auburn's Housing Repair program serves
approximately 10 – 12 residents per year who live at Tall Cedars Mobile Home Park, which is
owned by the King County Housing Authority. Home repairs include furnaces, hot water tanks,
wheelchair ramps and other repairs necessary to keep the home habitable. The following
summarizes the grants provided to specific public housing communities:
Agency/Program Public Housing Community Amount
Auburn Food Bank Burndale $40,000
Housing Repairs Tall Cedars Mobile Home Park $50,000
Total: Public Housing Community Programs $90,000
CHRONIC HOMELESSNESS
The City of Auburn will continue to provide funding to regional and local agencies that provide
assistance to homeless families. In 2014 the City will strive to maintain a continuum of care for
homeless families that includes emergency assistance, emergency shelters, severe weather shelter
and transitional housing. In addition, the City provides funds for the provision of medical care,
childcare and employment training to help prevent people from becoming homeless. The City of
Auburn plans to allocate $55,000 of its General Funds to provide more than 4,000 bednights of
emergency shelter and/or transitional housing to approximately 120 Auburn residents. The
following summarizes the grants awarded with the intent to reduce chronic homelessness:
RES.A Page 145 of 169
October 22, 2013
13
Agency / Program Award Residents Services
Provided
Catholic Community Services Katherine’s
House & Rita’s House
$5,000 3 transitional housing
DAWN Confidential Shelter $9,000 15 160 bednights
Multi-Service Center $8,000 29 870 bednights
HOME/ARISE Emergency Shelter $15,000 30 1,650 bednights
YWCA Emergency & Transitional Housing $18,000 46 1,400 bednights
Total: $55,000 123 4,080 bednights
GEOGRAPHIC DISTRIBUTION
CDBG funds spent on neighborhood revitalization and housing repairs for targeted
neighborhoods will occur primarily within the Census Tract 306 and Census Tract 307.
According to the Census Bureau, these two census tracts are predominantly low income with
median household incomes less than 80% of the King County median household income. Public
services funded with CDBG funds and housing repairs in non-targeted neighborhoods will be
offered to low income or limited clientele residents citywide.
LEAD-BASED PAINT HAZARDS
The City of Auburn will continue to implement U.S. Department of Housing and Urban
Development (HUD) regulations to protect young children from lead-based paint hazards in
housing that is financially assisted by the federal government. The requirements apply only to
housing built before 1978; the year lead-based paint was banned nationwide for consumer use.
The following table summarizes actions required by these regulations.
Amount of Grant <$5,000 $5,000-$25,000 > $25,000
General Approach Do No Harm Identify and control
lead hazards
Identify and abate
lead hazards
Notification Pamphlet Pamphlet & Notice of
Assessment
Pamphlet & Notice of
Hazard Reduction
Evaluation Visual Paint Testing Risk Assessment
Reduction Strategy
Repair surfaces
disturbed during
rehab work
Interim Controls Abatement and
Interim Controls
RES.A Page 146 of 169
October 22, 2013
14
BARRIERS TO AFFORDABLE HOUSING
The City of Auburn will continue to look at policies that remove barriers to affordable housing.
The City of Auburn's Comprehensive Land Use includes several policies and objectives that will
guide the City toward achieving its affordable and fair housing goals. These policies include
maintaining flexibility in land use to achieve a balanced mix of affordable housing opportunities.
The City will continue to pursue mixed use developments that are consistent with the
transportation oriented developments located in Auburn's downtown. The City will look for
opportunities with public and private agencies to implement policies and offer programs that help
alleviate physical and economic distress, conserve energy resources, improve the quality and
quantity of community services, and eliminate conditions that are detrimental to health, safety
and public welfare.
LOW-MODERATE INCOME BENEFITS
Over the past three years approximately 90% of the clients served by programs funded with
CDBG funds earned low to moderate incomes. The beneficiaries of programs funded in 2014
with CDBG funds are not expected to deviate from these past trends. The City of Auburn will
continue to distribute its funds for human services based on priority needs identified for people
with low-to-moderate incomes with a particular emphasis on people who live in poverty.
POLICIES AND CERTIFICATIONS
Agencies applying for CDBG funds are required to respond to general and program specific
polices in their applications. All projects are evaluated to determine if they are:
1. Eligible relative to federal guidelines;
2. Consistent with the program objectives and strategies;
3. Consistent with local, state and federal regulations;
4. Feasible within contract and timeline guidelines; and
5. Capable of developing and measuring outcomes.
These policies include, among others:
· Consistency with local codes and policies;
· Restrictions on the change of use of property and buildings which were acquired or
improved with CDBG funds;
· Minimization of displacement and the provision of relocation assistance;
· Adherence to federal wage rates;
· Compliance with federal audit requirements; and
· Adherence to and enforcement of lead-based paint abatement regulations, fair
housing laws and affirmative action.
RES.A Page 147 of 169
October 22, 2013
15
DOCUMENTATION AND ON-SITE MONITORING
Detailed records are maintained and reviewed to determine and assure agency compliance with its
contract and other applicable regulations. Deficiencies in record keeping are documented and
technical assistance to correct noted deficiencies is provided. The failure to comply with
contractual requirements and regulations could result in remedial actions and/or the termination
of funding.
FISCAL AUDITS
The City conducts an internal audit to ensure that its records are complete and agencies are
complying with applicable rules and regulations. In addition, the City’s records are subject to an
independent annual audit by the State Auditor. Both the City's internal audit and the State
Auditor test to determine the City’s compliance with the following CDBG requirements:
§ Political Activity;
§ Davis-Bacon and Related Acts;
§ Civil rights;
§ Cash Management;
§ Federal Financial Reports;
§ Allowable Costs & Cost Principles;
§ Drug-Free Workplace Act; and
§ Various administrative
requirements.
MORE INFORMATION
For more information and/or to get on the City's mailing list for Consolidated Plan
updates and grant applications, please contact:
Michael Hursh, Advisor to the Mayor
Department of Administration
25 West Main Street, Auburn, WA 98001
Phone: (253) 804-5029
Email: mhursh@auburnwa.gov
RES.A Page 148 of 169
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5003
Date:
October 28, 2013
Department:
Planning and Development
Attachments:
Resolution No. 5003
Exhibit A - Remedial Action Grant
Agreement
Figure 1
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5003.
Background Summary:
In 2011, the Boeing Company notified the City of Auburn that a release of the chemical
trichloroethylene (TCE) that is thought to have occurred at its fabrication plant located at
700 15th Street SW between 1973 and 1994, had migrated offsite to the north and west
of the facility (see Figure 1, attached). The Boeing Company (Boeing) is currently
conducting a remedial investigation overseen by the Department of Ecology (Ecology) to
determine the full extent of soil and groundwater contamination associated with the
release. The City of Auburn is actively monitoring the remedial investigation process that
is underway, and upon completion of the remedial investigation, a remedial action plan
is expected to be developed, approved by Ecology, and implemented by Boeing.
The City has requested financial assistance from Ecology in the form of a remedial
action grant to address broader concerns that have arisen from the TCE groundwater
contamination, such as public health, ecological health, worker safety, and potential
economic impacts. The grant will be used to help address these issues and to develop
strategies to promote redevelopment of properties impacted by the groundwater
contamination. The grant will not be used to fund remedial investigation or remedial
actions that are otherwise already required to be conducted under state and federal law.
Overview of Remedial Action Grant (Integrated Planning Grant)
The grant provides the City with $186,000.00 on a cost reimbursement basis to
complete the approved project, and is retroactively effective from May 1, 2013 to June
30, 2015. No City matching funds are required.
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 149 of 169
The grant-funded project consists of three main activity areas:
1) Environmental Review;
2) Economic Assessment; and
3) Community Involvement and Redevelopment Planning.
Task 1: Environmental Review . The environmental review task is supplemental to the
environmental review performed for the remedial investigation, and will help to identify
any data gaps and to identify sources for acquiring the additional data. This task will also
provide information to assist the City in understanding and communicating the impacts
associated with the groundwater plume on public health, land use, and the local
economy.
Task 2: Economic Assessment . The economic assessment task involves the
development of a GIS-based data model for characterization and valuation of economic
impacts associated with the groundwater contamination plume, and an economic impact
evaluation. This task will also assess public/stakeholder awareness of contamination
and collect suggestions regarding public communication strategies and short/long-term
mitigation.
Task 3: Community Involvement and Redevelopment Planning . This task will
create a development strategy to facilitate continued operation and redevelopment of
properties in the impacted area. This task will also develop an on-going strategy for
public outreach and communication with Auburn’s residential and the economic
development community, focusing on communication, messaging, and education.
The Planning and Community Development Committee reviewed Resolution No. 5003
at their October 28, 2013 and recommended approval.
Reviewed by Council Committees:
Finance, Planning And Community Development Other: Planning, Legal
Councilmember:Backus Staff:Welch
Meeting Date:November 4, 2013 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 150 of 169
RESOLUTION NO. 5 0 0 3
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A
GRANT AGREEMENT BETWEEN THE CITY OF
AUBURN AND THE STATE DEPARTMENT OF
ECOLOGY
WHEREAS; a plume of groundwater contaminated with Trichloroethylene
TCE) and related chemical breakdown products originating from the Boeing
Aubum Site has impacted an area within the western portion of Aubum; and
WHEREAS, the Boeing Company is conducting a remedial investigation
overseen by the Washington State Department of Ecology to determine the
nature and extent of the contamination to provide information for future remedial
actions; and
WHEREAS, the City has concems regarding the impacts of the
contamination that are broader than the anticipated scope of the state-directed
remedial investigation, including the poterrtial for adverse effects related to
economic, public health, property management, and worker safety impacts; and
WHEREAS, the City lacks the resources necessary to address'issues thaY
are associated with the groundwater contamination but may not be addressed by
the state-directed remedial investigation; and
WHEREAS, the city applied for and was awarded a Remedial Action
Grant from the Department of Ecology; and
WHEREAS, the Remedial Action Grantwould provide $186,000.00 to the
City to assist with monitoring and participating in the state-directed remedial
investigation, and to carry out an area-wide planning effort to investigate potential
Resolution No. 5003
October 28, 2013
Page 1 of 3RES.B Page 151 of 169
impacts that the groundwater contamination may pose to the City, and to develop
strategies to address such impacts.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. That the Mayor of the City of Aubum and the Aubum City
Clerk are hereby authorized to execute a Remedial Action Grant Agreement
between the City of Auburn and the Department of Ecology which agreement
shall be in substantial conformity with the Agreement attached hereto as Exhibit
A° and incorporated herein by this reference..
Section 2. That the Mayor is authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2013.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
Resolution No. 5D03
October 28, 2013
Page 2 of 3RES.B Page 152 of 169
APPRO D AS TO FORM:
Daniel B. Heid, Ci Attorney
Resolution No. 5003
October 28, 2 13
Page 3 of 3RES.B Page 153 of 169
REMEDIAL ACTION GRANT AGREEMENT G1400334
BETWEEN THE
STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY
AND
CITY OF AUBURN
This is a binding agreement entered into by and between the state of Washington, Department of
Ecology, hereinafter referred to as “ECOLOGY,” and the City of Auburn, hereinafter referred to as
the “RECIPIENT ,“ to carry out the activities described herein.
RECIPIENT ADDRESS 25 W Main St
Auburn, WA 98001-4998
RECIPIENT REPRESENTATIVE Peter B. Lewis, Mayor
RECIPIENT PROJECT MANAGER Chris Andersen, 253-876-1962
RECIPIENT FINANCIAL MANAGER Darcie Hanson, 253-804-5064
ECOLOGY FINANCIAL MANAGER Lydia Lindwall, 360-407-6067
ECOLOGY PROJECT MANAGER John Means, 360-407-7188
FUNDING SOURCE Local Toxics Control Account (LTCA)
MAXIMUM ELIGIBLE COST $186,000
STATE GRANT SHARE $186,000
RECIPIENT GRANT SHARE $0
MAXIMUM STATE SHARE PERCENT 100%
FEDERAL TAX IDENTIFICATION NUMBER 91-6001228
EFFECTIVE DATE OF THE AGREEMENT May 1, 2013
EXPIRATION DATE OF THE AGREEMENT June 30, 2015
RES.B Page 154 of 169
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
2
PART 1: SITE HISTORY AND BACKGROUND
Site Description:
This project considers brownfield properties impacted by area-wide groundwater contamination
from the Boeing Auburn Site (Facility Site ID 2018, Cleanup ID 5049). The Boeing Auburn Site is
owned and operated by Boeing. Boeing formerly operated a trichloroethylene (TCE) vapor
degreaser and a 1,1,1-trichloroethane vapor degreaser in the former 17-05 Building, in the current
location of the Area 1 building. The Area 1 building is located east of Perimeter Rd and south of
15th St SW in Auburn.
Boeing is the identified Potentially Liable Person (PLP) under the Agreed Order. The impacted area
encompasses approximately 768 acres of the City of Auburn and the adjacent City of Algona. The
estimated location of the impacted area is north and northwest of Boeing’s current property
boundaries. Auburn is a suburban community located approximately 30 miles south of Seattle.
Problem to be Addressed:
Areas affected by the groundwater plume from the Boeing Auburn Site have become a large
brownfield site with both real and perceived environmental impacts.
Multiple contaminants of concern (COCs) have been identified at the Boeing Auburn Site. TCE and
its breakdown products are the primary COCs, given the nature of the known source. COCs have
migrated outside the Boeing and Area 1 property boundaries via groundwater transport and may
present an exposure risk to both human and ecological receptors via contamination of drinking water
sources, discharge to surface water bodies, or volatilization to indoor air. A secondary source area is
suspected, but has not been confirmed.
The presence of the plume threatens to diminish property values in the area, freeze real estate
transactions, and restrict future development outside the impacted area, potentially decreasing the
RECIPIENT’s tax and permit revenues. Public awareness of the site is increasing and uncertainty
associated with human and ecological health risks and environmental impacts to properties is
creating challenges for the RECIPIENT.
Purpose of the Project:
The Remedial Investigation/Feasibility Study (RI/FS) process underway for groundwater
contamination associated with the Boeing Auburn Site is financed by the PLP with formal oversight
from ECOLOGY. Therefore, this project will not fund remedial investigation or remedial actions
that are the responsibility of the PLP.
The RECIPIENT would like to address broader concerns that have arisen from the plume, such as
public health, ecological health, worker safety, property management, and financial impacts.
The RECIPIENT proposes to use the Integrated Planning Grant to develop strategies to promote
redevelopment of properties impacted by area-wide groundwater contamination from the Boeing
Auburn Site. The RECIPIENT would like to address key data gaps that remain in the
characterization and understanding of the site. The RECIPIENT will create strategies to address
concerns on City-owned properties. These strategies will also address challenges on privately owned
properties impacted by the groundwater contamination. Impacts to private property could have an
impact on the RECIPIENT because of diminished tax and permit revenues and market uncertainty
for real estate.
RES.B Page 155 of 169
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
3
PART 2: SCOPE OF WORK
The tasks set forth below summarize the RECIPIENT’s activities to be performed under this
agreement. Costs are limited to those approved by ECOLOGY in the current budget.
TASK 1: GRANT AND PROJECT ADMINSTRATION
This task funds RECIPIENT’s eligible costs ECOLOGY deems reasonable and necessary to
administer the grant and project activities. Eligible administrative costs may include:
• Costs incurred ensuring compliance with the terms of the grant.
• Costs to conduct, coordinate, and schedule project activities in the scope of work.
• Costs of meetings and communications with the public, consultants/contractors, or
ECOLOGY.
• Costs of procurement and management of consultants and construction contractors.
• Quality control and quality assurance oversight of all project elements.
• Prepare and submit payment requests, and progress or other reports.
• Grant administration, billing, and reporting.
• Development and maintenance of grant files.
• Recipient travel and training approved in advance.
• Purchase services, supplies, tools, and equipment needed to accomplish grant tasks.
Equipment purchases are conditionally eligible and require prior written approval by ECOLOGY’s
Financial Manager. Refreshments for meetings must be approved in advance by the Financial
Manager. Any costs incurred without prior approval by the Financial Manager are the responsibility
of the RECIPIENT.
TASK 2: REMEDIAL INVESTIGATIONS
This task funds the RECIPIENT’s eligible costs ECOLOGY deems reasonable and necessary to plan
and perform supplemental Remedial Investigations for the impacted area. This includes all draft and
final plans and reports. Eligible costs may include:
• Data collection plans/sampling plans.
• Surface, groundwater, municipal drinking water well, and private drinking water well
data collection and analyses.
Costs for remedial investigation or remedial actions that are the responsibility of the PLP are not
eligible.
The RECIPIENT will consult and coordinate with ECOLOGY in the development of consultant
scopes of work for activities under this task.
The RECIPIENT will provide ECOLOGY with draft and final copies of plans, reports, analyses,
technical documents, data, and other deliverables prepared under this task.
The RECIPIENT will work in close coordination with ECOLOGY as both a financial and a
technical partner on activities performed under this task.
RES.B Page 156 of 169
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
4
TASK 3: INTEGRATED PLANNING
This task will include costs ECOLOGY determines reasonable and necessary for the RECIPIENT to
participate in the RI/FS review process and complete economic assessment, planning, and
development of implementation strategies for the site. Eligible costs include the following:
• Review of reports and technical documents related to RI/FS process.
• Technical communication.
• Economic impact research.
• Conceptual economic impact model.
• GIS analysis.
• Stakeholder interviews and survey.
• Economic impact evaluation.
• Community involvement.
• Development strategies.
• Policy recommendations.
Costs for remedial investigation or remedial actions that are the responsibility of the PLP are not
eligible.
The RECIPIENT will consult and coordinate with ECOLOGY in the development of consultant
scopes of work for activities under this task.
The RECIPIENT will provide ECOLOGY with draft and final copies of plans, reports, analyses,
technical documents, communication materials, public information materials, web page content,
open house agendas, economic and GIS models, interview and survey instrument design, and other
deliverables developed under this task.
The RECIPIENT will work in close coordination with ECOLOGY as both a financial and a
technical partner on activities performed under this task.
RES.B Page 157 of 169
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
5
PART 3: FUND SOURCE AND BUDGET
A. FUND SOURCE
Total Eligible Project Cost $186,000
Fund Fund Share (%) Maximum Fund Amount
Local Toxics Control Account
(LTCA)
100%
$186,000
Match Requirement Match Share (%) Match Amount
Cash Match 0% $0
B. BUDGET
Grant Tasks Estimated
Eligible
Cost
Estimated
Maximum
Fund Amount
Estimated
Start Date
Estimated
End Date
1. GRANT AND PROJECT
ADMINISTRATION
$10,000 $10,000 5/1/2013 12/31/2014
2. REMEDIAL
INVESTIGATIONS
$40,000 $40,000 7/1/2013 12/31/2014
3. INTEGRATED
PLANNING
$136,000 $136,000 5/1/2013 12/31/2014
TOTAL: $186,000 $186,000 5/1/2013 12/31/2014
RES.B Page 158 of 169
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
6
C. BUDGET CONDITIONS
1. Any work performed or costs incurred prior to the effective date or after the expiration
date of this agreement is at the sole expense of the RECIPIENT.
2. Overhead is eligible at a rate of up to 25 percent of RECIPIENT staff salaries and benefits
for time devoted to tasks outlined in this agreement.
3. The RECIPIENT shall provide ECOLOGY a list of staff that will be working on the
project, their title and role, the percentage of time they will devote to grant projects, their
salary rate, and their benefit rate.
4. To increase or decrease state funding or change the scope of work, ECOLOGY requires a
formal amendment. Reallocating funds among grant tasks may be performed through a
letter amendment.
PART 4: SPECIAL TERMS AND CONDITIONS
A. ARCHEOLOGICAL AND CULTURAL RESOURCES
The RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to
archeological or cultural resources. RECIPIENT shall immediately cease work and notify
ECOLOGY if any archeological or cultural resources are found while conducting work under
this agreement. In the event that historical or cultural artifacts are discovered at the project site,
the RECIPIENT shall also notify the state historic preservation officer at the Department of
Archaeology and Historic Preservation at (360) 586-3065. Applicability of the National Historic
Preservation Act (NHPA) may require the RECIPIENT to obtain a permit pursuant to Chapter
27.53 RCW prior to conducting on-site activity with the potential to impact historic properties
(such as invasive sampling, dredging, or cleanup actions).
B. BILLING
1. Unless otherwise approved in writing by the ECOLOGY Financial Manager, the
RECIPIENT shall submit a payment request to ECOLOGY quarterly.
2. The RECIPIENT shall submit payment requests on ECOLOGY provided forms that
include an A-19, B2, C2, E, and a progress report, unless alternative forms are approved
by the ECOLOGY Financial Manager.
3. Except for the A-19, ECOLOGY prefers the electronic submittal of payment requests and
backup documentation. If the RECIPIENT submits paper copies, the RECIPIENT must
submit one copy to the ECOLOGY financial manager, and one copy to the ECOLOGY
project manager.
4. The final payment request shall include a Final Project Report on ECOLOGY provided
forms unless otherwise approved by the ECOLOGY Financial Manager.
5. In-kind services are not eligible for match.
6. Legal costs are not grant eligible.
RES.B Page 159 of 169
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
7
7. Some costs require the ECOLOGY Financial Manager’s approval. It is the RECIPIENT’s
responsibility to understand the eligibility of costs and their responsibility to obtain
approvals prior to incurring costs. Costs incurred without required prior approvals may be
at the sole expense of the RECIPIENT.
C. DOCUMENTATION
1. RECIPIENT shall include the supporting documentation for all expenses, including
RECIPIENT salary and benefits. Supporting documentation includes contractor and
subcontractor invoices and receipts, accounting records, or any other form of record that
establishes the appropriateness of an expense.
2. ECOLOGY may request additional documentation if needed to determine if a cost will be
allowed.
3. RECIPIENT shall provide clear and legible supporting documentation and present it
organized by task as entered on the C2.
4. RECIPIENT accounting procedures shall include maintaining supporting documentation
in a common grant file. This includes cancelled checks, invoices, purchase receipts,
payroll records, time and attendance records, contract award documents, and vouchers sent
to ECOLOGY. The Recipient shall keep all supporting documentation for audit purposes
for at least three years after the expiration date of the agreement.
D. EQUIPMENT ACQUISITION, USE MANAGEMENT, AND DISPOSITION
Equipment Acquisition: The RECIPIENT may purchase equipment needed to accomplish the
scope of work in the grant agreement, with written approval by ECOLOGY’s Financial
Manager. The RECIPIENT is responsible for any costs the Financial Manager does not approve.
Generally, the ECOLOGY Financial Manager will need the following information to evaluate
requests to purchase equipment:
1. Description of the equipment, including identification of operation and maintenance items
that are to be grant funded (such as insurance, repairs, fuel, etc.).
2. Justification for the purchase, including analysis of rent vs. purchase.
3. Total Cost, including estimate of operation and maintenance costs.
4. Useful life-expectancy of the equipment.
Equipment Use: During the effective dates of the agreement and any amendments thereto,
equipment purchased with grant funds must be used to accomplish activities funded by the
agreement. It may be used for activities not funded by the agreement as long as that use does not
interfere with work on the originally authorized projects.
The RECIPIENT may not use the equipment to provide services for a fee to compete unfairly
with private companies providing equivalent services, unless specifically permitted by statute.
RES.B Page 160 of 169
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
8
The RECIPIENT agrees to make equipment purchased with grant funds available for use by
ECOLOGY as long as that use does not interfere with work on the originally authorized projects.
Equipment Management: The RECIPIENT agrees to maintain and manage the equipment
properly to optimize its life span. The RECIPIENT must have in place some form of inventory
control system that includes a physical inventory to document where the equipment is being
used, and a maintenance record that insures the equipment is being kept in good working
condition.
Equipment Disposition: When the equipment is no longer needed for the originally authorized
purpose, the RECIPIENT shall dispose of purchased equipment by sale for fair market value,
ensuring the highest possible return. Proceeds shall be used for RECIPIENT’s monitoring or
other cleanup related activities.
E. FAILURE TO COMMENCE AND SUSTAIN WORK
In the event the RECIPIENT fails to commence work under this agreement within 3 months, or
sustain work in accordance with the work schedule established in the order or decree for the site,
ECOLOGY reserves the right to terminate this agreement.
F. MINORITY AND WOMEN’S BUSINESS PARTICIPATION
The RECIPIENT agrees to solicit and recruit, to the extent possible, certified minority-owned
(MBE) and women-owned (WBE) businesses in purchases and contracts initiated after the
effective date of this agreement.
Contract awards or rejections cannot be made based on MBE or WBE participation. M/WBE
participation is encouraged, however, and the RECIPIENT and all prospective bidders or persons
submitting qualifications should take the following steps, when possible, in any procurement
initiated after the effective date of this agreement:
1. Include qualified minority and women's businesses on solicitation lists.
2. Assure that qualified minority and women's businesses are solicited whenever they are
potential sources of services or supplies.
3. Divide the total requirements, when economically feasible, into smaller tasks or quantities, to
permit maximum participation by qualified minority and women's businesses.
4. Establish delivery schedules, where work requirements permit, which will encourage
participation of qualified minority and women's businesses.
5. Use the services and assistance of the State Office of Minority and Women's Business
Enterprises (OMWBE) and the Office of Minority Business Enterprises of the U.S.
Department of Commerce, as appropriate.
6. The RECIPIENT should report payments made to qualified firms to ECOLOGY at the time
of submitting each invoice. Please include the following information on the ECOLOGY
provided Form D:
i. Name and state OMWBE certification number (if available) of any qualified firm
receiving funds under the invoice, including any sub-and/or sub-subcontractors.
ii. The total dollar amount paid to qualified firms under this invoice.
RES.B Page 161 of 169
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
9
G. PROCUREMENT AND CONTRACTS
a) The RECIPIENT certifies that it will follow its standard procurement procedures and/or
applicable state law in awarding contracts; RECIPIENTS with no formal procurement
procedures must certify that they have complied with the "Standards for Competitive
Solicitation," found in the Administrative Requirements for Recipients of Ecology Grants and
Loans, Ecology Publication #91-18 (Revised September 2005).
b) Upon issuance, the RECIPIENT shall submit a copy of all requests for qualifications (RFQs),
requests for proposals (RFPs), and bid documents relating to this grant agreement to
ECOLOGY’S Project Manager.
Prior to contract execution, the RECIPIENT shall submit all draft documents and a copy of the
draft proposed contract to the ECOLOGY Project Manager for review and approval. Following
the contract execution, the RECIPIENT shall submit a copy of the final contract to ECOLOGY’s
Project and Financial Managers.
H. REPORTING
1. Progress Reports: The RECIPIENT shall submit progress reports with each payment request.
The RECIPIENT shall submit a progress report no less frequently than quarterly, even if a
payment request is not submitted. These reports shall be in accordance with the ECOLOGY-
approved reporting format as indicated in the Remedial Action Grant Guidelines, or as
otherwise approved by the ECOLOGY Financial Manager. ECOLOGY shall not approve
payments without the required progress reports.
2. Spending Plans: The RECIPIENT shall submit a spending plan to ECOLOGY. The spending
plan identifies the RECIPIENT’S quarterly billing projections. The RECIPIENT shall
update the spending plan as needed throughout the term of the agreement upon request.
3. Final Project Report: In addition to the progress report that identifies the work performed
during the latest billing period, the final payment request shall include a copy of the final
project report. This report summarizes the project goals, purpose of the actions conducted,
and outcomes of the project. ECOLOGY may withhold final payment pending
RECIPIENT’s submittal of the final project report.
4. Sampling data: The RECIPIENT shall submit all sampling data to ECOLOGY in both
printed and electronic formats in accordance with WAC 173-340-840(5) and the Toxics
Cleanup Program Policy 840: Data Submittal Requirements. ECOLOGY may withhold
payment if the RECIPIENT does not submit sampling data.
I. STATE-WIDE VENDOR REGISTRATION
RECIPIENT will receive payment for approved and completed work through Washington State’s
Department of Enterprise Services Statewide Payee Desk. To receive payment you must register
as a state-wide vendor by submitting a state-wide vendor registration form and an IRS W-9 form
at website,
http://www.des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx.
Contact DES at the Payee Help Desk at (360) 407-8180 or email payeehelpdesk@des.wa.gov for
any questions about the vendor registration process.
RES.B Page 162 of 169
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
10
J. TRAINING
The RECIPIENT agrees to participate in any ECOLOGY recommended or required trainings
related to fulfilling the terms of the agreement.
K. USE OF EXISTING CONTRACTS
The RECIPIENT may use existing contracts that conform to adopted procurement procedures
and applicable state laws. The RECIPIENT shall submit a copy of the contract to ECOLOGY
upon request. The grant eligibility of products or services secured by the RECIPIENT under
existing contracts used to perform the scope of work in this agreement must be deemed
allowable and reasonable by ECOLOGY prior to cost reimbursement.
L. ALL WRITINGS CONTAINED HEREIN
This agreement, including the appended “General Terms and Conditions,” the latest approved
budget, Remedial Action Program Guidelines, and ECOLOGY’S Administrative Requirements
for Recipients of Ecology Grants and Loans, Ecology Publication #91-18 (Revised September
2005), contains the entire understanding between the parties, and there are no other
understandings or representations except as those set forth or incorporated by reference herein.
No subsequent modification(s) or amendment(s) of this grant agreement shall be of any force or
effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY
and made part of this agreement.
IN WITNESS WHEREOF, the parties hereby sign this Grant Agreement:
STATE OF WASHINGTON CITY OF AUBURN
DEPARTMENT OF ECOLOGY
_______________________________________ _____________________________
James J. Pendowski, Program Manager Date Peter B. Lewis Date
Toxics Cleanup Program Mayor
Approved as to form only Assistant Attorney General
RES.B Page 163 of 169
1
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements of
the Department of Ecology
A. RECIPIENT PERFORMANCE
All activities for which grant/loan funds are to be used shall be accomplished by the RECIPIENT
and RECIPIENT's em ployees. The RECIPIENT shall only use contractor/consultant assistance if that has
been included in the agreement’s final scope of work and budget.
B. SUBGRANTEE/CONTRACTOR COMPLIANCE
The RECIPIENT must ensure that all subgrantees and contractors comply with the terms and
conditions of this agreement.
C. THIRD PARTY BENEFICIARY
The RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to
this agreement, the state of Washington is named as an express third-party beneficiary of such
subcontracts with full rights as such.
D. CONTRACTING FOR SERVICES (BIDDING)
Contracts for construction, purchase of equipment and professional architectural and engineering
services shall be awarded through a competitive process, if required by State law. RECIPIENT shall
retain copies of all bids received and contracts awarded, for inspection and use by the DEPARTMENT.
E. ASSIGNMENTS
No right or claim of the RECIPIENT arising under this agreement shall be transferred or assigned
by the RECIPIENT.
F. COMPLIANCE WITH ALL LAWS
1. The RECIPIENT shall comply fully with all applicable Federal, State and local laws,
orders, regulations and permits.
Prior to commencement of any construction, the RECIPIENT shall secure the necessary
approvals and permits required by authorities having jurisdiction over the project, p rovide assurance to
the DEPARTMENT that all approvals and permits have been secured, and make copies available to the
DEPARTMENT upon request.
2. Discrimination. The DEPARTMENT and the RECIPIENT agree to be bound by all
Federal and State laws, regulations, and policies against discrimination. The RECIPIENT further agrees
to affirmatively support the program of the Office of Minority and Women's Business Enterprises to the
maximum extent possible. If the agreement is federally-funded, the RECIPIENT shall report to the
DEPARTMENT the percent of grant/loan funds available to women or minority owned businesses.
3. Wages And Job Safety. The RECIPIENT agrees to comply with all applicable laws,
regulations, and policies of the United States and the State of Washington which affect wages and job
safety.
4. Industrial Insurance. The RECIPIENT certifies full compliance with all applicable state
industrial insurance requirements. If the RECIPIENT fails to comply with such laws, the DEPARTMENT
shall have the right to immediately terminate this agreement for cause as provided in Section K.1, herein.
G. KICKBACKS
The RECIPIENT is prohibited from inducing by any means any person employed or otherwise
involved in this project to give up any part of the compensation to which he/she is otherwise entitled or,
receive any fee, commission or gift in return for award of a subcontract hereunder.
H. AUDITS AND INSPECTIONS
1. The RECIPIENT shall maintain complete program and financial records relating to this
agreement. Such records shall clearly indicate total receipts and expenditures by fund source and task or
object.
All grant/loan records shall be kept in a manner which provides an audit trail for all
expenditures. All records shall be kept in a common file to facilitate audits and inspections.
Engineering documentation and field inspection reports of all construction work
accomplished under this agreement shall be maintained by the RECIPIENT.
RES.B Page 164 of 169
2
2. All grant/loan records shall be open for audit or inspection by the DEPARTMENT or by
any duly authorized audit representative of the State of Washington for a period of at least three years
after the final grant payment/loan repayment or any dispute resolution hereunder. If any such audits
identify discrepancies in the financial records, the RECIPIENT shall provide clarification and/or make
adjustments accordingly.
3. All work performed under this agreement and any equipment purchased, shall be made
available to the DEPARTMENT and to any authorized state, federal or local representative for inspection
at any time during the course of this agreement and for at least three years following grant/loan
termination or dispute resolution hereunder.
4. RECIPIENT shall meet the provisions in OMB Circular A-133 (Audits of States, Local
Governments & Non Profit Organizations), including the compliance Supplement to OMB Circular A-133,
if the RECIPIENT expends $500,000 or more in a year in Federal funds. The $500,000 threshold for
each year is a cumulative total of all federal funding from all sources . The RECIPIENT must forward a
copy of the audit along with the RECIPIENT’S response and the final corrective action plan to the
DEPARTMENT within ninety (90) days of the date of the audit report.
I. PERFORMANCE REPORTING
The RECIPIENT shall submit progress reports to the DEPARTMENT with each payment request
or such other schedule as set forth in the Special Conditions. The RECIPIENT shall also report in writing
to the DEPARTMENT any problems, delays or adverse conditions which will materially affect their ability
to meet project objectives or time schedules. This disclosure shall be accompanied by a statement of the
action taken or proposed and any assistance needed from the DEPARTMENT to resolve the situation.
Payments may be withheld if required progress reports are not submitted.
Quarterly reports shall cover the periods January 1 through March 31, April 1 through June 30,
July 1 through September 30, and October 1 through December 31. Reports shall be due within thirty
(30) days following the end of the quarter being reported.
J. COMPENSATION
1. Method of compensation. Payment shall normally be made on a reimbursable basis as
specified in the grant agreement and no more often than once per month. Each request for payment will
be submitted by the RECIPIENT on State voucher request forms provided by the DEPARTMENT along
with documentation of the expenses. Payments shall be made for each task/phase of the project, or
portion thereof, as set out in the Scope of Work when completed by the RECIPIENT and approved as
satisfactory by the Project Officer.
The payment request form and supportive documents must itemize all allowable costs by
major elements as described in the Scope of Work. Instructions f or submitting the payment requests are
found in "Administrative Requirements for Ecology Grants and Loans", part IV, published by the
DEPARTMENT. A copy of this document shall be furnished to the RECIPIENT. When payment requests
are approved by the DEPARTMENT, payments will be made to the mutually agreed upon designee.
Payment requests shall be submitted to the DEPARTMENT and directed to the Project
Officer assigned to administer this agreement.
2. Period of Compensation. Payments shall only be made for actions of the RECIPIENT
pursuant to the grant/loan agreement and performed after the effective date and prior to the expiration
date of this agreement, unless those dates are specifically modified in writing as provide d herein.
3. Final Request(s) for Payment. The RECIPIENT should submit final requests for
compensation within forty-five(45) days after the expiration date of this agreement and within fifteen (15)
days after the end of a fiscal biennium. Failure to comply may result in delayed reimbursement.
4. Performance Guarantee. The DEPARTMENT may withhold an amount not to exceed ten
percent (10%) of each reimbursement payment as security for the RECIPIENT's performance. Monies
withheld by the DEPARTMENT may be paid to the RECIPIENT when the project(s) described herein, or a
portion thereof, have been completed if, in the DEPARTMENT's sole discretion, such payment is
reasonable and approved according to this agreement and, as appropriate, upon completion of an audit
as specified under section J.6. herein.
5. Unauthorized Expenditures. All payments to the RECIPIENT may be subject to final
audit by the DEPARTMENT and any unauthorized expenditure(s) charged to this gr ant/loan shall be
refunded to the DEPARTMENT by the RECIPIENT.
RES.B Page 165 of 169
3
6. Mileage and Per Diem. If mileage and per diem are paid to the employees of the
RECIPIENT or other public entities, it shall not exceed the amount allowed under state law f or state
employees.
7. Overhead Costs. No reimbursement for overhead costs shall be allowed unless provided
for in the Scope of Work hereunder.
K. TERMINATION
1. For Cause. The obligation of the DEPARTMENT to the RECIPIENT is contingent upon
satisfactory performance by the RECIPIENT of all of its obligations under this agreement. In the event
the RECIPIENT unjustifiably fails, in the opinion of the DEPARTMENT, to perform any obligation required
of it by this agreement, the DEPARTMENT may refuse to pay any further funds thereunder and/or
terminate this agreement by giving written notice of termination.
A written notice of termination shall be given at least five working days prior to t he
effective date of termination. In that event, all finished or unfinished documents, data studies, surveys,
drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT under
this agreement, at the option of the DEPARTMENT, shall become Department property and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work
completed on such documents and other materials.
Despite the above, the RECIPIENT shall not be relieved of any liability to the
DEPARTMENT for damages sustained by the DEPARTMENT and/or the State of Washington because of
any breach of agreement by the RECIPIENT. The DEPARTMENT may withhold payments for the
purpose of setoff until such time as the exact amount of damages due the DEPARTMENT from the
RECIPIENT is determined.
2. Insufficient Funds. The obligation of the DEPARTMENT to make payments is contingent
on the availability of state and federal funds through legislative appropr iation and state allotment. When
this agreement crosses over state fiscal years the obligation of the DEPARTMENT is contingent upon the
appropriation of funds during the next fiscal year. The failure to appropriate or allot such funds shall be
good cause to terminate this agreement as provided in paragraph K.1 above.
When this agreement crosses the RECIPIENT's fiscal year, the obligation of the
RECIPIENT to continue or complete the project described herein shall be contingent upon appropriation
of funds by the RECIPIENT's governing body; Provided, however, that nothing contained herein shall
preclude the DEPARTMENT from demanding repayment of ALL funds paid to the RECIPIENT in
accordance with Section O herein.
3. Failure to Commence Work. In the event the RECIPIENT fails to commence work on the
project funded herein within four months after the effective date of this agreement, or by any date
mutually agreed upon in writing for commencement of work, the DEPARTMENT reserves the right to
terminate this agreement.
L. WAIVER
Waiver of any RECIPIENT default is not a waiver of any subsequent default. Waiver of a breach
of any provision of this agreement is not a waiver of any subsequent breach and will not be construed as
a modification of the terms of this agreement unless stated as such in writing by the authorized
representative of the DEPARTMENT.
M. PROPERTY RIGHTS
1. Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or
invents any patentable property, the RECIPIENT may copyright or patent the same but the
DEPARTMENT retains a royalty-free, nonexclusive and irrevocable license to reproduce, publish, recover
or otherwise use the material(s) or property and to authorize others to use the same for federal, state or
local government purposes.
Where federal funding is involved, the federal government may have a proprietary
interest in patent rights to any inventions that are developed by the RECIPIENT as provided in 35 U.S.C.
200-212.
2. Publications. When the RECIPIENT or persons employed by the RECIPIENT use or
publish information of the DEPARTMENT; present papers, lectures, or seminars involving information
supplied by the DEPARTMENT; use logos, reports, maps or other data, in printed reports, signs,
brochures, pamphlets, etc., appropriate credit shall be given to the DEPARTMENT.
RES.B Page 166 of 169
4
3. Tangible Property Rights. The DEPARTMENT's current edition of "Administrative
Requirements for Ecology Grants and Loans", Part V, shall control the use and disposition of all real and
personal property purchased wholly or in part with funds furnished by the DEPARTMENT in the absence
of state, federal statute(s), regulation(s), or policy(s) to the contrary or upon specific instructions with
respect thereto in the Scope of Work.
4. Personal Property Furnished by the DEPARTMENT. When the DEPARTMENT provides
personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to
the DEPARTMENT prior to final payment by the DEPARTMENT. If said property is lost, stolen or
damaged while in the RECIPIENT's possession, the DEPARTMENT shall be reimbursed in cash or by
setoff by the RECIPIENT for the fair market value of such property.
5. Acquisition Projects. The following provisions shall apply if the project covered by this
agreement includes funds for the acquisition of land or facilities:
a. Prior to disbursement of funds provided for in this agreement, the RECIPIENT
shall establish that the cost of land/or facilities is fair and reasonable.
b. The RECIPIENT shall provide satisfactory evidence of title or abilit y to acquire
title for each parcel prior to disbursement of funds provided by this agreement. Such evidence may
include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that
the land is free from any impediment, lien, or claim which would impair the uses contemplated by this
agreement.
6. Conversions. Regardless of the contract termination date shown on the cover sheet, the
RECIPIENT shall not at any time convert any equipment, property or facility acquired or developed
pursuant to this agreement to uses other than those for which assistance was originally approved without
prior written approval of the DEPARTMENT. Such approval may be conditioned upon payment to the
DEPARTMENT of that portion of the proceeds of the sale, lease or other conversion or encumbrance
which monies granted pursuant to this agreement bear to the total acquisition, purchase or construction
costs of such property.
N. SUSTAINABLE PRODUCTS
In order to sustain Washington’s natural resources and ecosystems, the RECIPIENT is
encouraged to implement sustainable practices where and when possible. These practices include use
of clean energy, and purchase and use of sustainably produced prod ucts (e.g. recycled paper). For more
information, see www.ecy.wa.gov/sustainability..
O. RECOVERY OF PAYMENTS TO RECIPIENT
The right of the RECIPIENT to retain monies paid to it as reimbursement payments is contingent
upon satisfactory performance of this agreement including the satisfactory completion of the project
described in the Scope of Work. In the event the RECIPIENT fails, for any reason, to perform obligations
required of it by this agreement, the RECIPIENT m ay, at the DEPARTMENT's sole discretion, be required
to repay to the DEPARTMENT all grant/loan funds disbursed to the RECIPIENT for those parts of the
project that are rendered worthless in the opinion of the DEPARTMENT by such failure to perform.
Interest shall accrue at the rate of twelve percent (12%) per year from the time the
DEPARTMENT demands repayment of funds. If payments have been discontinued by the
DEPARTMENT due to insufficient funds as in Section K.2 above, the RECIPIENT shall not be obligated
to repay monies which had been paid to the RECIPIENT prior to such termination. Any property acquired
under this agreement, at the option of the DEPARTMENT, may become the DEPARTMENT'S property
and the RECIPIENT'S liability to repay monies shall be reduced by an amount reflecting the fair value of
such property.
P. PROJECT APPROVAL
The extent and character of all work and services to be performed under this agreement by the
RECIPIENT shall be subject to the review and approval of the DEPARTMENT through the Project Officer
or other designated official to whom the RECIPIENT shall report and be responsible. In the event there is
a dispute with regard to the extent and character of the work to be done, the determination of the Project
Officer or other designated official as to the extent and character of the work to be done shall govern.
The RECIPIENT shall have the right to appeal decisions as provided for below.
RES.B Page 167 of 169
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Q. DISPUTES
Except as otherwise provided in this agreement, any dispute concerning a question of fact arising
under this agreement which is not disposed of in writing shall be decided by the Project Officer or other
designated official who shall provide a written statement of decision to the RECIPIENT. The decision of
the Project Officer or other designated official shall be final and conclusive unless, within thirty days from
the date of receipt of such statement, the RECIPIENT mails or otherwise furnishes to the Director of the
DEPARTMENT a written appeal.
In connection with appeal of any proceeding under this clause, the RECIPIENT shall have the
opportunity to be heard and to offer evidence in support of this appeal. The decision of the Direc tor or
duly authorized representative for the determination of such appeals shall be final and conclusive.
Appeals from the Director's determination shall be brought in the Superior Court of Thurston County.
Review of the decision of the Director will not be sought before either the Pollution Control Hearings
Board or the Shoreline Hearings Board. Pending final decision of dispute hereunder, the RECIPIENT
shall proceed diligently with the performance of this agreement and in accordance with the decision
rendered.
R. CONFLICT OF INTEREST
No officer, member, agent, or employee of either party to this agreement who exercises any
function or responsibility in the review, approval, or carrying out of this agreement, shall participate in any
decision which affects his/her personal interest or the interest of any corporation, partnership or
association in which he/she is, directly or indirectly interested; nor shall he/she have any personal or
pecuniary interest, direct or indirect, in this agreement or the proceeds thereof.
S. INDEMNIFICATION
1. The DEPARTMENT shall in no way be held responsible for payment of salaries,
consultant's fees, and other costs related to the project described herein, except as provided in the Scope
of Work.
2. To the extent that the Constitution and laws of the State of Washington permit, each party
shall indemnify and hold the other harmless from and against any liability for any or all injuries to persons
or property arising from the negligent act or omission of that party or that party's agents or employees
arising out of this agreement.
T. GOVERNING LAW
This agreement shall be governed by the laws of the State of Washington.
U. SEVERABILITY
If any provision of this agreement or any provision of any document incorporated by reference
shall be held invalid, such invalidity shall not affect the other provisions of this agreement which can be
given effect without the invalid provision, and to this end the provisions of this agreement are declared to
be severable.
V. PRECEDENCE
In the event of inconsistency in this agreement, unless otherwise provided herein, the
inconsistency shall be resolved by giving precedence in the following order: (a) applicable Federal and
State statutes and regulations; (b) Scope of Work; (c) Special Terms and Conditions; (d) Any terms
incorporated herein by reference including the "Administrative Requirements for Ecology Grants and
Loans"; and (e) the General Terms and Conditions.
SS-010 Rev. 04/04
RES.B Page 168 of 169
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Source: Basemap (including parks and retail centers) obtained from Esri; city boundaries, water bodies, public lands, right of way, and parcel boundaries obtained from Pierce County; off-property buildings and extent of Boeing property digitized from figures obtained from Landau Associates and are approximate; extent of TCE in groundwater obtained from Landau Associates and is based on sampling conducted in 2013; water well locations digitized from figure obtained from Washington Department of Health and are approximate.
Notes:1. The screening level for TCE is 0.54 g/L.2. The TCE extent shown is the horizontal extent of TCE in groundwater at concentrations "e 0.5 g/L in all three zones of the upper aquifer. Samples used to delineate the extent of TCE were collected from monitoring wells in June and December 2012 and, in zones where no permanent monitoring well exists, borehole samples collected during the drilling of a co-located well in another zone.3. TCE = Trichloroethylene.4. ft bgs = feet below ground surface.5. MTCA B = Washington State Model Toxics Control Act Method B.
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This product is for informational purposes and may not have been prepared for, or be suitablefor legal, engineering, or surveying purposes. Users of this information should review orconsult the primary data and information sources to ascertain the usability of the information.
p. 971 544 2139 | www.maulfoster.com
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!H Deep Aquifer Zone WaterSupply Well (80 to >100 ft bgs)
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RES.B Page 169 of 169