HomeMy WebLinkAbout11-12-2013 PLANNING & COMMUNITY DEVELOPMENT COMMITTEE AGENDA
Planning and Community Development
November 12, 2013 - 5:00 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
1. Presentation
a. Hearing Examiner (Welch)
Annual report from Mr. Olbrechts, Olbrechts and Associates, PLCC, the City's
contracted Hearing Examiner, on activities and observations during 2013
C.Agenda Modifications
II.CONSENT AGENDA
A. Minutes - October 28, 2013* (Welch)
III.DISCUSSION ITEMS
A. Ordinance No. 6481* (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as amended by
Ordinance No. 6456, Ordinance No. 6462, Ordinance No. 6472, and Ordinance
No. 6473, authorizing amendment to the City of Auburn 2013-2014 budget as set
forth in Schedule "A" and Schedule "B"
B. Ordinance No. 6475* (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, establishing
the levy for regular property taxes by the City of Auburn for collection in 2014 for
general City operational purposes in the amount of $15,792,046.00
C. Auburn School District Impact Fees* (Coleman)
D. Comprehensive Sewer Plan* (Elwell)
Review the proposed scope of work and budget for the Comprehensive Sewer
Plan Update
E. Comprehensive Water Plan* (Fenhaus)
Review the proposed scope of work and budget for the Comprehensive
Water Plan Update
F. Comprehensive Stormwater Drainage Plan* (Carlaw)
Review the proposed scope of work and budget for the Comprehensive
Stormwater Drainage Plan Update
G. Implementation Review of the 2010 Amendments to Auburn’s Flood Hazard
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Area Regulations, Chapter 15.68 ACC* (Andersen)
Staff to brief the Committee regarding implementation of the 2010 Flood Hazard
Area regulations adopted to comply with the National Marine Fisheries Service’s
Biological Opinion issued for the National Flood Insurance Program in Western
Washington
H. 2013 Comprehensive Plan Update* (Dixon)
Review and discuss the 2013 Annual Comprehensive Plan Amendments and
Planning Commission Recommendation
I. Director's Report (Welch )
J. PCDC Status Matrix* (Welch)
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 2 of 102
AGENDA BILL APPROVAL FORM
Agenda Subject:
Presentation
Date:
November 4, 2013
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Hearing Examiner Presentation
Reviewed by Council Committees:
Councilmember:Backus Staff:
Meeting Date:November 12, 2013 Item Number:AN.1
AUBURN * MORE THAN YOU IMAGINEDAN.1 Page 3 of 102
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes - October 28, 2013
Date:
November 5, 2013
Department:
Planning and Development
Attachments:
Minutes - October 28, 2103
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Backus Staff:Welch
Meeting Date:November 12, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 4 of 102
Planning and Community
Development
October 28, 2013 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5.00 p.m. in Annex
Conference Room 2 located on the second floor of One Main Professional
Plaza, One Main Street, Auburn, Washington.
A. Roll Call
Planning and Development Committee Chair Nancy Backus and Vice-
Chair John Holman were present. Member Largo Wells was excused.
Also present were Mayor Pete Lewis, Planning and Development
Director Nancy Welch; Advisor to the Mayor Michael Hursh; Finance
Director Shelley Colman; Parks, Arts and Recreation Director Daryl
Faber; Planning Services Manager Elizabeth Chamberlain;
Environmental Services Manager Chris Andersen; Public Works
Director Dennis Dowdy; Assistant City Engineer Ingrid Gaub;
Economic Development Manager Doug Lein; Senior Project Engineer
Jacob Sweeting; and Planning Secretary Tina Kriss.
Members of the audience present were: Urban Tree Board Member
Bryce Landrud and Robert Whale of the Auburn Reporter.
B. Announcements
1. Presentation
a. Urban Tree Board (Faber)
Parks, Arts and Recreation Director Daryl Faber introduced Urban
Tree Board Member Bryce Landrud to provide an update from the
Urban Tree Board. Mr. Landrud stated the Urban Tree Board
consists of five members and various City staff members. Mr.
Landrud explained how the Board, Parks Department and City
staff work together on various programs to educate and raise
awareness on tree maintenance and care. They also work to
promote the City of Auburn as a "Tree City". Board members and
staff are also working to attend various events to increase public
awareness and assist in Arbor Day tree planting.
Each year the board assists with the City street tree planning,
selection, and resident awareness in coordination with Parks
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CA.A Page 5 of 102
Maintenance Manager Mike Miller, various staff, and volunteers.
This year, the underforrested "K Street" was cleaned up and local
homeowners were encouraged to participate in caring for the
newly planted trees. The Urban Tree Board members are also
continuing to work with various Home Owners Associations
on tree awareness, maintenance, and care.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - October 14, 2013 (Welch)
Vice-Chair Holman moved and Chair Backus seconded to approve the
October 14, 2013 minutes as written.
MOTION CARRIED UNANIMOUSLY. 2-0
III. ACTION
A. Resolution No. 5000 - 2014 Annual Action Plan of the Consolidated
Plan (Hursh)
Advisor to the Mayor Michael Hursh presented the staff report on
Resolution No. 5000. The proposed Resolution would adopt the 2014
Community Development Block Grant Action Plan of the consolidated
Plan for the fiscal years 2011 to 2014.
Committee and staff discussed the 2014 Annual Action Plan actions
outlined in the plan to be undertaken in 2014 and the 2014
Community Development Block Grant (CDBG) estimated funds.
Vice-Chair Holman moved and Chair Backus seconded to recommend
City Council adopt Resolution No. 5000.
MOTION UNANIMOUSLY CARRIED. 2-0
B. Resolution No. 5003 – Remedial Action Grant Agreement for Area-
wide Redevelopment Planning (Andersen)
Environmental Services Manager Chris Andersen provided a brief
overview of Resolution No. 5003, acceptance of an Integrated
Planning Grant in the amount of $186,000.00 from the Washington
State Department of Ecology. The grant will be used to help address
issues and to develop strategies to promote redevelopment of
properties potentially impacted by groundwater contamination from
the Boeing Plume. The Committee and staff discussed the June 30,
2015 timeline requirement to use the grant.
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CA.A Page 6 of 102
Vice-Chair Holman moved and Chair Backus seconded to recommend
City Council adopt Resolution No. 5003.
MOTION UNANIMOUSLY CARRIED. 2-0
IV. DISCUSSION ITEMS
A. Ordinance No. 6474 (Coleman)
Finance Director Shelley Coleman reviewed Ordinance No. 6474 that
represents the sixth budget amendment for the 2013-2014 biennium
and the first budget amendment for 2014.
Director Coleman explained that Budget Amendment #6 includes
carryforwards from 2013 to 2014 to enable project completion; the
retainage of five police officers, and five additional new police officers;
and the new proposed staffing changes. Director Coleman reviewed
the new staffing requests, traffic impact fees from downtown, and
explained that the City will be funding the fire pension liabilities. The
Committee and staff discussed future additional staffing.
Vice-Chair Holman expressed that he would be supportive of looking
for opportunities to foster economic development to bring money into
the City as the City moves out of the recession. The Committee was
supportive of the Ordinance No. 6474.
B. Online Project Management Software Options (Sweeting)
Senior Project Engineer Jacob Sweeting explained the City has a
continuing need to maximize the effectiveness and efficiency of
available resources involved in the implementation of maintenance
and improvement projects for the City. Between now and 2018 the
City has identified over $260,000,000.00 of project work to be
completed and the City has no Project Management Software. Public
Works, Innovation and Technology, Finance and Project Construction
Services have been actively evaluating various software options and
vendors to determine the feasibility of acquiring comprehensive
Project Management Software as an important tool to improve the
efficiency of capital project implementation through the City.
Mr. Sweeting provided a PowerPoint presentation to review the staff
recommended Project Management Software. Staff presented the
Project Management Software to the Public Works Committee and the
Public Works Committee supports the Project Management Software.
After a review of the software, the Committee and staff discussed the
costs and benefits for the City. In answer to the question by the
Committee if training was included, Mr. Sweeting explained the
training is included with the initial project cost. The annual
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CA.A Page 7 of 102
maintenance cost of the software would be $36,000.00. The
Committee was supportive of including this software in the City's
2013-2014 Mid-Biennial Budget Amendment.
C. Agreement for Services – Comprehensive Plan Update
(Chamberlain)
Planning Services Manager Elizabeth Chamberlain reviewed plans to
update the Comprehensive Plan as required, by June 30, 2015. To
begin the overhaul of the Comprehensive Plan and assist the City with
an updated vision for the City, a consultant is proposed to be brought
on board. The City issued a Request for Qualifications in August 2013
with a submittal deadline of September 3, 2013. From the six
submittals that were reviewed by multiple City Departments that
formed a committee, two firms were interviewed and the committee
selected MIG, Inc.
A draft scope of work has been structured and the City would serve as
the face of visioning and outreach with MIG, Inc. supporting staff to
create the tools needed for outreach. After Committee and staff
discussed the Agreement of Services for the Comprehensive Plan
Update, the Committee determined that they would take action on this
item. The Comprehensive Plan Update has been budgeted through
the Planning and Development Professional Services budget, with an
allocation of approximately $64,000.00.
Vice-Chair Holman moved and Chair Backus seconded to recommend
City Council grant permission to enter into Agreement for Professional
Services, AG-C-437.
MOTION UNANIMOUSLY CARRIED. 2-0
D. Director's Report (Welch)
Planning and Development Director Nancy Welch provided
photographs from the tree planting event at the Auburn Environmental
Park (AEP) held October 15, 2013. With the coordination of the
Planning and Development Department Environmental Services
division, the Auburn Adventist Academy and their sister schools took
part in the annual Reaching In Service with Excellence (RISE)
program. Fifty-two 7th and 8th graders, parents, teachers and School
Principal Ron Trautwein attended to plant 1,200 trees. They also
performed landscape beautification at both entries to the AEP.
The trees were purchased by the Auburn Municipal Airport as
mitigation for wetland impacts resulting from tree removal for an
airport airspace maintenance project earlier this summer.
Staff is working on the Comprehensive Plan overhaul and has held
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meetings on the health impact assessment to actively incorporate a
plan to encourage healthy communities.
As an update to the Matrix regarding the Mill Creek Wetland 5K
Project, last Friday a letter to rescind the Design Agreement Request
to Terminate letter sent August 9, 2013 to the Seatttle District, Corps
of Engineers was mailed. The Corps is encouraged that the City is
continuing to move forward on the project.
With regards to marijuana/cannabis Matrix item, staff is currently
researching the activities of other jurisdictions to determine how soon
this item would be brought forward for initial discussion.
E. PCDC Status Matrix (Welch)
Committee and staff discussed the updates to the Matrix and had no
changes or additions.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development CommitteE, the meeting was adjourned
at 6:04 p.m.
DATED this ____________ day of _______________________, 2013.
____________________________________
Nancy Backus - Chair
____________________________________
Tina Kriss - Planning Secretary
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CA.A Page 9 of 102
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6481
Date:
November 6, 2013
Department:
Finance
Attachments:
Memo
Ordinance No. 6481
Schedule A & B
Budget Impact:
$1,808,395.00
Administrative Recommendation:
For discussion only.
Background Summary:
Ordinance No. 6481 (Budget Amendment #5) amends the 2013-2014 Revised Budget
as presented in the attached transmittal memorandum and supporting attachments.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember:Partridge Staff:Coleman
Meeting Date:November 12, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 10 of 102
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: November 6, 2013
Re: Ordinance #6481 – 2013-2014 Budget Amendment #5
This amendment is the fifth budget amendment for the 2013-2014 biennium and the final amendment for
calendar year 2013. All projects/programs are underway and a budget amendment is requested to ensure
sufficient budget authority to meet anticipated expenditures by year end. Proposed amendments to the 2013
budget are as follows:
Grant and other revenue funded projects. The following amendments are being requested to
formally recognize receipt of grants and other sources of funding:
• Grant funded projects
Administration
o $12,500 from the Washington State Department of Commerce for reimbursement of
administrative expenses related to the City’s Innovation Partnership Zone (IPZ).
Airport
o $134,108 from the Federal Aviation Administration and the Washington State Department of
Ecology for an Airport Wildlife Hazard Assessment ($28,500) and Airport Master Plan
($105,608).
Police
o $14,600 from the Washington State Traffic Safety Commission for Target Zero, high visibility
enforcement and distracted driver patrols. Expenditures for this program are expected to
occur in 2013 with particular enforcement emphasis during the holidays.
Public Works
o $58,413 from the Washington State Military Department for reimbursement of emergency
management public education and program administrative expenses.
o $50,000 from the Washington State Department of Ecology for stormwater NPDES program
implementation expenses.
o $48,744 from the King County Flood Control Zone District for reimbursement of Mill Creek
project expenses incurred in 2012.
o $48,000 from the Washington State Traffic Safety Commission for reimbursement of school
zone flashing beacons installation expenses. Equipment is currently being procured and will be
installed by the end of the year.
DI.A Page 11 of 102
• Other revenue funded projects
Administration
o $1,075,000 from the sale of Suite 380 at the Annex Building. Proceeds from the sale will be
deposited into the City’s Capital Improvements Fund (#328).
Public Works
o $91,200 from the Muckleshoot Indian Tribe for the undergrounding of overhead utilities on
Auburn Way South (CP1118). The MIT will provide a total of $330,000 toward this project; the
remaining $238,800 will be budgeted in 2014 (BA#6, Ordinance #6474).
o $62,322 from insurance settlement proceeds for traffic signal collision repairs at 29th Street SE
and A Street SE (ms1307) and East Main and Auburn Way (ms1308).
• Other adjustments
Administration
o $151,300 for payment of traffic impact fees related to the downtown property sale for the Trek
Apartments. Payment of these fees will be funded from REET2.
o $125,000 for property acquisition related to the Promenade project.
o $7,654 for the installation of compensatory plantings in the wetlands at the Auburn
Environmental Park related to the removal of trees within the wetland located on the Airport.
Public Works
o $300,000 for emergency stormwater drainage pipe repairs for the Hidden Valley Vista
neighborhood (em1302).
o $300,000 for D Street water utility distribution system improvements (CP1207).
o $165,000 for the 2013 roadway pavement patching/chip seal overlay project (CP1302).
o $124,080 for the 2013 water, sewer, and stormwater cost of service study.
o $63,400 for purchase of a new tractor/mower arm. Purchase of the new arm will extend the
tractor/mower’s usable life by eight additional years.
o $50,000 in budget for the Auburn Way South and 12th Street Improvements is moved from the
Capital Improvements Fund (#328) to the Arterial Street Fund (#102). This move is being
made to consolidate budget authority into a single fund for improved project management
(CP1114).
o $14,200 is transferred from the Stormwater Utility to the Parks CIP to support the Fenster
Levee Project (CP1016).
Council approval of proposed Ordinance 6481 would amend the 2013 budget as follows:
Table 1: 2013 Budget as Amended
2013 Budget as Amended $ 256,544,721.06
Budget Amendment #5 (Ord #6481) 1,808,395.00
Budget as Amended $ 258,353,116.06
Attachments:
1. Proposed Ordinance #6481 (budget adjustment #5)
2. Summary of proposed 2013 budget adjustments by fund and department (Schedule A)
3. Summary of approved changes to adopted 2013 budget by fund (Schedule B)
DI.A Page 12 of 102
ORDINANCE NO. 6481
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6432, THE 2013-2014 BIENNIAL BUDGET ORDINANCE, AS
AMENDED BY ORDINANCE NO. 6456, ORDINANCE NO.
6462, ORDINANCE NO. 6472, AND ORDINANCE NO. 6473,
AUTHORIZING AMENDMENT TO THE CITY OF AUBURN
2013-2014 BUDGET AS SET FORTH IN SCHEDULE “A” AND
SCHEDULE “B”
WHEREAS, the Auburn City Council at its regular meeting of December 3,
2012, adopted Ordinance No. 6432 which adopted the City of Auburn 2013-2014
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of March 4, 2013,
adopted Ordinance No. 6456 (BA#1) which amended Ordinance No. 6432 which
adopted the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of May 28, 2013,
adopted Ordinance No. 6462 (BA#2) which amended Ordinance No. 6456 which
amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of August 5,
2013, adopted Ordinance No. 6472 (BA#3) which amended Ordinance No. 6462
which amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of September 16,
2013, adopted Ordinance No. 6473 (BA#4) which amended Ordinance No. 6472
which amended the City of Auburn 2013-2014 Biennial budget; and
-------------------------
Ordinance No. 6481
November 6, 2013
Page 1 of 3 DI.A Page 13 of 102
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2013 budget as outlined in this Ordinance (BA#5);
and
WHEREAS, this Ordinance has been approved by one more than the
majority of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2013-2014 Biennial Budget. The 2013-
2014 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts
shown on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and
Schedule “B” is on file with the City Clerk and available for public inspection.
Section 2. Severability. If any provision of this Ordinance or the
application thereof to any person or circumstance is held to be invalid, the
remainder of such code, ordinance or regulation or the application thereof to other
person or circumstance shall not be affected.
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
-------------------------
Ordinance No. 6481
November 6, 2013
Page 2 of 3 DI.A Page 14 of 102
-------------------------
Ordinance No. 6481
November 6, 2013
Page 3 of 3
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as provided
by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
PETER B. LEWIS, MAYOR
ATTEST:
____________________________
Danielle E. Daskam
City Clerk
APPROVED AS TO FORM:
____________________________
Daniel B. Heid
City Attorney
PUBLISHED:__________________
DI.A Page 15 of 102
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
General Fund (#001)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
General Fund
2013 Adopted Budget (ORD 6432; 12.3.2012)12,108,801.00 50,570,748.00 54,368,539.00 8,311,010.00
BA#1 (ORD 6456; 3.4.2013)133,651.00 225,435.00 750,101.54 (391,015.54)
BA#2 (ORD 6462; 6.17.2013)4,142,108.93 830,900.00 1,019,373.93 3,953,635.00
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Police
Grant funding from Washington State Traffic Commission.0.00 14,600.00 14,600.00 0.00
Planning
Grant funding from Washington State Department 0.00 12,500.00 12,500.00 0.00
of Commerce for Innovative Partnership Zone (IPZ).
Public Works
Traffic Signal collision repairs; insurance reimbursed
29th St SE & A St SE (MS1307)0.00 50,000.00 50,000.00 0.00
East Main & Auburn Way (MS1308)0.00 12,322.00 12,322.00 0.00
Public Works - Emergency Management
WA State 2013 Performance Grant (RES 4980; 8.19.2013).0.00 58,413.00 58,413.00 0.00
Other
King County Flood Control District grant for reimbursement 0.00 48,744.00 0.00 48,744.00
of 2012 Mill Creek Project expenses.
BA#5 Total 0.00 196,579.00 147,835.00 48,744.00
2013 Revised Budget 16,384,560.93 51,823,662.00 56,285,849.47 11,922,373.46
Memo: Unrestricted GF Ending fund balance 10,040,289.46
Memo: Restricted GF Ending fund balance for salaries/benefits 1,882,084.00
Total Resources / Expenditures 68,208,222.93 68,208,222.93
8.0% General Fund Reserve Requirement 4,502,867.96
F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 1
DI.A Page 16 of 102
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
Arterial Street Fund (#102)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)1,300,518.00 13,120,070.00 13,564,224.00 856,364.00
BA#1 (ORD 6456; 3.4.2013)767,234.00 703,470.87 1,467,966.87 2,738.00
BA#2 (ORD 6462; 6.17.2013)75,961.00 115,000.00 115,000.00 75,961.00
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Auburn Way South Pedestrian Improvements (CP1118)0.00 91,200.00 91,200.00 0.00
Funded by Muckleshoot Indian Tribe contribution.
City School Zone Flashing Beacons (GR1302) - 0.00 48,000.00 60,000.00 (12,000.00)
80% funded by WA Traffic Safety Commission grant
(per RES 4966; 7.01.2013).
REET2 Transfer In from Fund 328 for Auburn Way South 0.00 50,000.00 50,000.00 0.00
and 12th Street Improvements (CP1114).
BA#5 Total 0.00 189,200.00 201,200.00 (12,000.00)
2013 Revised Budget 2,143,713.00 14,127,740.87 15,348,390.87 923,063.00
Total Resources / Expenditures 16,271,453.87 16,271,453.87
Arterial Street Preservation Fund (#105)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)1,654,369.00 2,561,488.00 2,630,920.00 1,584,937.00
BA#1 (ORD 6456; 3.4.2013)60,000.00 0.00 60,000.00 0.00
BA#2 (ORD 6462; 6.17.2013)(34,068.00)0.00 0.00 (34,068.00)
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
2013 Pavement Patching/Chip Seal/Overlay (CP1302)0.00 0.00 165,000.00 (165,000.00)
increased funding to complete improvements.
BA#5 Total 0.00 0.00 165,000.00 (165,000.00)
2013 Revised Budget 1,680,301.00 2,561,488.00 2,855,920.00 1,385,869.00
Total Resources / Expenditures 4,241,789.00 4,241,789.00
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DI.A Page 17 of 102
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
Cumulative Reserve Fund (#122)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)7,313,905.00 3,000.00 1,616,109.00 5,700,796.00
BA#1 (ORD 6456; 3.4.2013)0.00 0.00 0.00 0.00
BA#2 (ORD 6462; 6.17.2013)39,053.00 0.00 0.00 39,053.00
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Golf Course debt service administrative fees 0.00 0.00 1,000.00 (1,000.00)
Transfer to Golf Course debt service fund 417.
BA#5 Total 0.00 0.00 1,000.00 (1,000.00)
2013 Revised Budget 7,352,958.00 3,000.00 1,617,109.00 5,738,849.00
Total Resources / Expenditures 7,355,958.00 7,355,958.00
Mitigation Fees Fund (#124)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)2,368,612.00 880,000.00 717,210.00 2,531,402.00
BA#1 (ORD 6456; 3.4.2013)0.00 0.00 0.00 0.00
BA#2 (ORD 6462; 6.17.2013)692,567.00 0.00 151,959.87 540,607.13
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Traffic Impact Fee revenues from Fund 328 for Trek 0.00 151,300.00 0.00 151,300.00
development.
Airport Airspace Mitigation and Maintenance Project - mitigation 0.00 7,654.00 0.00 7,654.00
funding reimbursed by Airport Fund for wetland tree removal at
Airport. Compensatory mitigation plantings to occur at Auburn
Environmental Park.
Transfer Out to Fund 328 for CP1315 - City Wetland Mitigation 0.00 0.00 3,554.00 (3,554.00)
Projects.
BA#5 Total 0.00 158,954.00 3,554.00 155,400.00
2013 Revised Budget 3,061,179.00 1,038,954.00 872,723.87 3,227,409.13
Total Resources / Expenditures 4,100,133.00 4,100,133.00
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DI.A Page 18 of 102
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
Municipal Park Construction Fund (#321)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)613,497.00 1,216,770.00 1,505,000.00 325,267.00
BA#1 (ORD 6456; 3.4.2013)626,025.00 477,296.50 1,103,321.50 0.00
BA#2 (ORD 6462; 6.17.2013)(809,407.00)626,025.00 0.00 (183,382.00)
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 270,240.00 270,240.00 0.00
BA#5 (Proposed ORD 6481)
Transfer In from Fund 432 for Fenster Levee Project, CP1016. Reduce 0.00 14,200.00 0.00 14,200.00
State grant revenues to meet grant matching requirements.0.00 (14,200.00)0.00 (14,200.00)
BA#5 Total 0.00 0.00 0.00 0.00
2013 Revised Budget 430,115.00 2,590,331.50 2,878,561.50 141,885.00
Total Resources / Expenditures 3,020,446.50 3,020,446.50
Capital Improvements Fund (#328)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)5,268,537.00 1,551,487.00 2,053,720.00 4,766,304.00
BA#1 (ORD 6456; 3.4.2013)675,543.50 109,734.00 854,277.50 (69,000.00)
BA#2 (ORD 6462; 6.17.2013)468,394.50 0.00 11,408.00 456,986.50
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 270,240.00 (270,240.00)
BA#5 (Proposed ORD 6481)
Proceeds from sale of Suite 380 at the Annex Building.0.00 1,075,000.00 0.00 1,075,000.00
Payment of Traffic Impact Fees for Trek development to Fund 124; 0.00 0.00 151,300.00 (151,300.00)
source REET 2.
Stratford property acquisition (per RES 4935 04.15.2013) related to 0.00 0.00 125,000.00 (125,000.00)
Promenade Project.
REET 2 Transfer Out to Fund 102 Auburn Way South and 12th Street 0.00 0.00 50,000.00 (50,000.00)
Improvements (CP1114).
Reduce Capital Improvement Project budget for traffic 0.00 0.00 (50,000.00)50,000.00
signal improvements to offset CP1114 (above).
Transfer In from Fund 124 for City Wetland Mitigation Project (CP1315).0.00 3,554.00 3,554.00 0.00
BA#5 Total 0.00 1,078,554.00 279,854.00 798,700.00
2013 Revised Budget 6,412,475.00 2,739,775.00 3,469,499.50 5,682,750.50
Total Resources / Expenditures 9,152,250.00 9,152,250.00
F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 4
DI.A Page 19 of 102
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
Golf Course Debt Service Fund (#417)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)0.00 390,429.00 390,429.00 0.00
BA#1 (ORD 6456; 3.4.2013)0.00 0.00 0.00 0.00
BA#2 (ORD 6462; 6.17.2013)0.00 0.00 0.00 0.00
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Golf Debt Service Admin Fees (Bank of New York),0.00 1,000.00 1,000.00 0.00
funded by Transfer In from Cumulative Reserve.
BA#5 Total 0.00 1,000.00 1,000.00 0.00
2013 Revised Budget 0.00 391,429.00 391,429.00 0.00
Total Resources / Expenditures 391,429.00 391,429.00
Water Fund (#430)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)2,983,426.00 23,051,704.00 19,416,148.00 6,618,982.00
BA#1 (ORD 6456; 3.4.2013)6,672,167.40 0.00 6,755,594.47 (83,427.07)
BA#2 (ORD 6462; 6.17.2013)540,687.70 (14,705.00)794,319.00 (268,336.30)
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
D Street Utilities Improvement Project (CP1207) - increase 0.00 0.00 300,000.00 (300,000.00)
funding to complete needed water system improvements.
Cost of Service Study - 50% water funded.0.00 0.00 62,040.00 (62,040.00)
BA#5 Total 0.00 0.00 362,040.00 (362,040.00)
2013 Revised Budget 10,196,281.10 23,036,999.00 27,328,101.47 5,905,178.63
Total Resources / Expenditures 33,233,280.10 33,233,280.10
F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 5
DI.A Page 20 of 102
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
Sewer Fund (#431)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)8,899,265.00 20,903,571.00 22,226,119.00 7,576,717.00
BA#1 (ORD 6456; 3.4.2013)1,379,247.00 (14,000,000.00)(12,565,169.65)(55,583.35)
BA#2 (ORD 6462; 6.17.2013)1,794,067.09 (6,575.00)14,319.00 1,773,173.09
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Cost of Service Study - 25% sewer funded.0.00 0.00 31,020.00 (31,020.00)
BA#5 Total 0.00 0.00 31,020.00 (31,020.00)
2013 Revised Budget 12,072,579.09 6,896,996.00 9,706,288.35 9,263,286.74
Total Resources / Expenditures 18,969,575.09 18,969,575.09
Storm Drainage Fund (#432)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)6,057,392.00 13,564,424.00 13,322,702.00 6,299,114.00
BA#1 (ORD 6456; 3.4.2013)3,893,475.00 0.00 3,960,149.94 (66,674.94)
BA#2 (ORD 6462; 6.17.2013)267,981.21 64,269.00 1,243,089.00 (910,838.79)
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Hidden Valley Vista Emergency Outfall Repair 0.00 0.00 300,000.00 (300,000.00)
project (EM1302; per RES 4969, 07.01.2013).
Grant funding from Washington State Department of 0.00 50,000.00 50,000.00 0.00
Ecology for stormwater NPDES program expenses.
Cost of Service Study - 25% storm funded.0.00 0.00 31,020.00 (31,020.00)
Transfer Out to Fund 321 for Fenster Levee Project, CP1016.0.00 0.00 14,200.00 (14,200.00)
BA#5 Total 0.00 50,000.00 395,220.00 (345,220.00)
2013 Revised Budget 10,218,848.21 13,678,693.00 18,921,160.94 4,976,380.27
Total Resources / Expenditures 23,897,541.21 23,897,541.21
F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 6
DI.A Page 21 of 102
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
Airport Fund (#435)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)727,073.00 724,880.00 907,801.00 544,152.00
BA#1 (ORD 6456; 3.4.2013)145,846.00 0.00 145,846.00 0.00
BA#2 (ORD 6462; 6.17.2013)(54,007.00)86,346.00 0.00 32,339.00
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 105,000.00 110,000.00 (5,000.00)
BA#5 (Proposed ORD 6481)
Increase project budget for Airport Master Plan (CP1221) - funded by 0.00 105,608.00 111,500.00 (5,892.00)
FAA grant ($100,000); State DOT grant ($5,608); and City ($5,892).
Increase project budget for Airport Wildlife Hazardous 0.00 28,500.00 30,000.00 (1,500.00)
Assessment - funded by FAA grant ($27,000), State DOT
grant ($1,500); and City ($1,500).
Airport Airspace Mitigation and Maintenance Project - mitigation 0.00 0.00 7,654.00 (7,654.00)
funding reimbursed to Fund 124 for wetland tree removal at
Airport. Compensatory mitigation plantings to occur at Auburn
Environmental Park.
BA#5 Total 0.00 134,108.00 149,154.00 (15,046.00)
2013 Revised Budget 818,912.00 1,050,334.00 1,312,801.00 556,445.00
Total Resources / Expenditures 1,869,246.00 1,869,246.00
F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 7
DI.A Page 22 of 102
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
Equipment Rental Fund (#550)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)4,511,304.00 3,113,450.00 4,389,664.00 3,235,090.00
BA#1 (ORD 6456; 3.4.2013)0.00 0.00 9,375.66 (9,375.66)
BA#2 (ORD 6462; 6.17.2013)1,048,260.94 0.00 45,693.00 1,002,567.94
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
New Arm For Tractor/Mower. Replacement will extend equipment 0.00 0.00 63,400.00 (63,400.00)
life by estimated 8 additional years.
BA#5 Total 0.00 0.00 0.00 0.00
2013 Revised Budget 5,559,564.94 3,113,450.00 4,444,732.66 4,228,282.28
Total Resources / Expenditures 8,673,014.94 8,673,014.94
Grand Total - All Funds Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)66,056,411.00 160,298,583.00 168,557,536.00 57,797,458.00
BA#1 (ORD 6456; 3.4.2013)16,059,938.79 2,415,936.37 18,667,324.75 (191,449.59)
BA#2 (ORD 6462; 6.17.2013)9,441,816.90 1,896,795.00 3,541,326.80 7,797,285.10
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 375,240.00 650,480.00 (275,240.00)
BA#5 Total 0.00 1,808,395.00 1,736,877.00 71,518.00
2013 Revised Budget 91,558,166.69 166,794,949.37 193,153,544.55 65,199,571.51
Total Resources / Expenditures 258,353,116.06 258,353,116.06
Prepared by City of Auburn Finance Department
F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 8
DI.A Page 23 of 102
Schedule B
2013 Appropriations by Fund
2013 Appropriation Authority by Fund
2013 Adopted BA#1 BA#2 BA#3 BA#4 BA#5 Total 2013 Revised
Fund Budget (Ord 6456) (Ord 6462) (Ord 6472) (Ord 6473) (Ord 6481) Amendments Budget
General Fund (#001)62,679,549.00 359,086.00 4,973,008.93 - - 196,579.00 5,528,673.93 68,208,222.93
Arterial Street Fund (#102)14,420,588.00 1,470,704.87 190,961.00 - - 189,200.00 1,850,865.87 16,271,453.87
Local Street Fund (#103)2,744,920.00 390,000.00 228,163.00 - - - 618,163.00 3,363,083.00
Hotel Motel Fund (#104)171,181.00 - 17,982.00 - - - 17,982.00 189,163.00
Arterial Street Preservation Fund (#105)4,215,857.00 60,000.00 (34,068.00) - - - 25,932.00 4,241,789.00
Drug Forfeiture Fund (#117)1,200,390.00 - (61,016.00) - - - (61,016.00) 1,139,374.00
Housing and Community Development Grant Fund (#119)505,647.00 - 129,765.00 - - - 129,765.00 635,412.00
Recreation Trails Fund (#120)29,571.00 - - - - - - 29,571.00
Business Improvement Area Fund (#121)76,680.00 - 2,816.00 - - - 2,816.00 79,496.00
Cumulative Reserve Fund (#122)7,316,905.00 - 39,053.00 - - - 39,053.00 7,355,958.00
Mitigation Fees Fund (#124)3,248,612.00 - 692,567.00 - - 158,954.00 851,521.00 4,100,133.00
1998 Library Fund (#229)326,654.00 - - - - - - 326,654.00
2010 Annex A&B Bond Debt Fund (#230)1,696,678.00 - - - - - - 1,696,678.00
2010 C&D Local Revitalization Debt Fund (#231)594,570.00 - - - - - - 594,570.00
LID Guarantee Fund (#249)44,588.00 - - - - - - 44,588.00
LID #250 (#250)56,741.00 - - - - - - 56,741.00
LID #350 (#275)7,245.00 - 5,631.00 - - - 5,631.00 12,876.00
Municipal Park Construction Fund (#321)1,830,267.00 1,103,321.50 (183,382.00) - 270,240.00 - 1,190,179.50 3,020,446.50
Capital Improvements Fund (#328)6,820,024.00 785,277.50 468,394.50 - - 1,078,554.00 2,332,226.00 9,152,250.00
Local Revitalization Fund (#330)- 667,975.89 - - - - 667,975.89 667,975.89
Golf Course Debt Service Fund (#417)390,429.00 - - - - 1,000.00 1,000.00 391,429.00
Water Fund (#430)26,035,130.00 6,672,167.40 525,982.70 - - - 7,198,150.10 33,233,280.10
Sewer Fund (#431)29,802,836.00 (12,620,753.00) 1,787,492.09 - - - (10,833,260.91) 18,969,575.09
Storm Drainage Fund (#432)19,621,816.00 3,893,475.00 332,250.21 - - 50,000.00 4,275,725.21 23,897,541.21
Sewer Metro Fund (#433)- 14,000,000.00 - - - - 14,000,000.00 14,000,000.00
Solid Waste Fund (#434)12,679,564.00 825,000.00 293,193.34 - - - 1,118,193.34 13,797,757.34
Airport Fund (#435)1,451,953.00 145,846.00 32,339.00 - 105,000.00 134,108.00 417,293.00 1,869,246.00
Cemetery Fund (#436)1,062,416.00 30,000.00 168,692.05 - - - 198,692.05 1,261,108.05
Golf Course Fund (#437)1,611,664.00 - (15,292.38) - - - (15,292.38) 1,596,371.62
Insurance Fund (#501)1,986,779.00 - 43,902.08 - - - 43,902.08 2,030,681.08
Facilities Fund (#505)4,563,249.00 120,674.00 432,752.96 - - - 553,426.96 5,116,675.96
Innovation and Technology Fund (#518)7,237,981.00 589,100.00 258,060.19 - - - 847,160.19 8,085,141.19
Equipment Rental Fund (#550)7,624,754.00 - 1,048,260.94 - - - 1,048,260.94 8,673,014.94
Fire Pension Fund (#611)2,663,285.00 - (38,441.71) - - - (38,441.71) 2,624,843.29
Cemetery Endowment Fund (#701)1,636,471.00 (16,000.00) (455.00) - - - (16,455.00) 1,620,016.00
Total 226,354,994.00 18,475,875.16 11,338,611.90 - 375,240.00 1,808,395.00 31,998,122.06 258,353,116.06
Note: BA#3 resulted in no net change to budgeted appropriations.
Prepared by City of Auburn Finance Department
F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 9
DI.A Page 24 of 102
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6475
Date:
November 5, 2013
Department:
Finance
Attachments:
Ordinance No. 6475
Budget Impact:
$15,792,046.00
Administrative Recommendation:
For discussion only.
Background Summary:
Attached is proposed Ordinance No. 6475, establishing the 2014 Property Tax
Levy. The 2014 Property Tax Levy is based upon preliminary information from King
County and represents an increase over the 2013 levy, as allowed under State law, and
also includes estimated property taxes on new construction of $239,000. King County
will not finalize the City’s assessed valuation (AV) and new construction until December
therefore the levy will be based upon preliminary information as it is scheduled for
Council adoption on November 18, 2013. The following table summarizes the 2014
Property Tax levy:
2014 Property Tax Levy Calculations
2013 property tax levy $ 14,509,253
Add 1% increase 145,093
Add new construction & improvements 239,000
Add fire pension fund 231,000
Add correction of 2013 levy error 667,700
Total 2014 Property Tax Levy $ 15,792,046
Ordinance No. 6475 will be reviewed by the Council Finance Committee on November 4
(first reading) and on November 18 (final reading) before being referred to the full
Council for adoption on the same night (November 18). Filing of the adopted ordinance
will be made by December 1, as required by the County.
As of this date the County has preliminarily established the 2014 assessed valuation
(including new construction) for the City of Auburn at $7,311,156,400 which is a 5.8%
increase over the 2013 level of $6,909,168,076.
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 25 of 102
The total 2014 Property Tax Levy will be distributed to the General Fund to support
general governmental operations.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember:Partridge Staff:Coleman
Meeting Date:November 12, 2013 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 26 of 102
----------------------------
Ordinance No. 6475
October 30, 2013
Page 1 of 3
ORDINANCE NO. 6 4 7 5
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, ESTABLISHING THE LEVY
FOR REGULAR PROPERTY TAXES BY THE CITY OF
AUBURN FOR COLLECTION IN 2014 FOR GENERAL
CITY OPERATIONAL PURPOSES IN THE AMOUNT OF
$15,792,046.00
WHEREAS, the City Council of the City of Auburn has met and
considered its budget for the calendar year 2014; and
WHEREAS, pursuant to RCW 84.55.120 the City Council held public
hearings on October 7, 2013 and November 4, 2013, after proper notice was
given, to consider the City of Auburn’s 2014 budget and the regular property
tax levy to support it; and
WHEREAS, the City Council of the City of Auburn, after public hearing,
and after duly considering all relevant evidence and testimony presented, has
determined that the City of Auburn requires property tax revenue and any
increase of new construction and improvements to property, any increase in the
value of state-assessed property, annexations, and any refund levies in order
to discharge the expected expenses and obligations of the City and in its best
interest; and
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Regular property taxes for collection in the City of Auburn
for the year 2014 are authorized in the amount of $15,792,046.00.
DI.B Page 27 of 102
----------------------------
Ordinance No. 6475
October 30, 2013
Page 2 of 3
This amount includes: (a) a correction of the levy base in the amount of
$667,700.00 representing the 4.6% levy reduction that was not required for
2013, (b) $231,000.00 representing 1.6% to fully fund the Fire Pension Fund
which was found to be deficient in the January 2013 actuarial valuation, and (c)
$145,093.00 or 1% in amounts authorized by the levy growth limit factor for a
combined dollar increase of $1,043,793.00 or 7.2% over the amounts actually
levied in 2013. The increases above do not include the addition of new
construction and improvements to property, any increase in the value of state
assessed property, any refund levies available, and any other adjustments as a
result of annexations that have occurred.
Section 2. If any section, subsection, sentence, clause or phrase of
this Ordinance is for any reason held to be invalid or unconstitutional, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of
the remaining portions of the Ordinance, as it being hereby expressly declared
that this Ordinance and each section, subsection, sentence, clause or phrase
hereof would have been prepared, proposed, adopted and approved and
ratified irrespective of the fact that any one or more section, subsection,
sentence, clause or phrase be declared invalid or unconstitutional.
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out
the directives of this legislation.
DI.B Page 28 of 102
----------------------------
Ordinance No. 6475
October 30, 2013
Page 3 of 3
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as
provided by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
PETER B. LEWIS
MAYOR
ATTEST:
_____________________________
Danielle E. Daskam
City Clerk
APPROVED AS TO FORM:
____________________________
Daniel B. Heid
City Attorney
PUBLISHED: ________________
DI.B Page 29 of 102
AGENDA BILL APPROVAL FORM
Agenda Subject:
Auburn School District Impact Fees
Date:
November 5, 2013
Department:
Finance
Attachments:
Impact Fees
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The City of Auburn has an impact fee ordinance in place with the Auburn School
District. The District is required to provide an annual report on how the impact fees are
deployed. Attached is the 2012/2013 annual report from the District.
Reviewed by Council Committees:
Planning And Community Development
Councilmember:Partridge Staff:Coleman
Meeting Date:November 12, 2013 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 30 of 102
DI.C Page 31 of 102
DI.C Page 32 of 102
AGENDA BILL APPROVAL FORM
Agenda Subject:
Comprehensive Sewer Plan
Date:
October 29, 2013
Department:
Public Works
Attachments:
Scope of Work
Budget Estimate
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Wagner Staff:Elwell
Meeting Date:November 12, 2013 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 33 of 102
10/29/2013
Page 1 of 12
EXHIBIT AEXHIBIT AEXHIBIT AEXHIBIT A
SCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICES
CITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATECITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATECITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATECITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATE
OCTOBEROCTOBEROCTOBEROCTOBER 2013201320132013
Brown and Caldwell (BC) is pleased to present this scope of work (SOW) to the City of Auburn (City) to
update its 2009 Comprehensive Sewer Plan (Sewer Comp Plan). The Sewer Comp Plan update will
guide the operation, maintenance, and improvements of the City’s extensive sewer system.
Upon completion of this project, the updated Sewer Comp Plan will meet the requirements of the
Washington State Department of Ecology (Ecology), as set forth in Washington Administrative Code
(WAC) 173-240-050.
Project Tasks
This project will consist of the following core tasks:
· Task 1. Manage Project
· Task 2. Update System Background Information
· Task 3. Evaluate Sanitary Sewer Utility Policies
· Task 4. Perform Hydrologic and Hydraulic Modeling
· Task 5. Evaluate System
· Task 6. Develop Capital Improvement Program
· Task 7. Plan for Sewer Extensions
· Task 8. Document Existing Maintenance and Operations Program
· Task 9. Financial Analysis Assistance
· Task 10. Prepare Comprehensive Sewer Plan
· Task 11. Prepare Pipe Criticality and CMMS Integration Plan
The activities, deliverables, and assumptions associated with each task are described in detail
below.
Task 1. Manage Project
The BC project manager will manage the staff, budget, and schedule during completion of the Sewer
Comp Plan. The BC project manager will ensure that quality control is performed throughout the
project, including peer and senior review for technical and qualitative aspects of the project.
The project manager will coordinate biweekly conference calls or project status updates with the
City’s Project Manager.
The BC and City project managers will participate in two progress workshops during the course of the
project. These workshops will occur at about 40 percent and 80 percent of project completion. The
workshops may involve more than the BC and City project managers, and will be an opportunity to (a)
summarize the work to date for input and comment, (b) make key project decisions, and (c) plot out
any course corrections, if needed.
An invoice and summary of work by task will be prepared monthly. As necessary, the project
schedule will be updated and distributed.
DI.D Page 34 of 102
10/29/2013
Page 2 of 12
Information Provided by City
The City will provide the following information under Task 1:
· N/A
Assumptions
Task 1 will be performed under the following assumptions:
· The BC project manager will attend two progress workshops with the City Project Manager. The
meetings will be held at BC’s Seattle office.
· Conference calls or status updates will be held on a biweekly basis.
· Assumed project duration is up to 18 months.
Deliverables
The following deliverables will be developed under Task 1:
· Monthly project status reports
· Monthly invoices
Task 2. Update System Background Information
Ecology requires system background information as part of the Sewer Comp Plan. This task will focus
on updating the following chapters of the existing Sewer Comp Plan, which summarize the City’s
existing wastewater collection system, system history, service areas, applicable regulations, and
policies:
· Chapter 2: Background
· Chapter 3: Wastewater System Policies
· Chapter 4: Description of Existing System
BC understands that some of this information may not have changed since completion of the 2009
Sewer Comp Plan; therefore, the focus of this task will be to work with City staff to update this
information rather than recreate what the 2009 Sewer Comp Plan included.
Specific work as part of this task includes:
· Document background information on the City’s wastewater system, including history,
ownership, management, geography, neighboring systems, overview of existing facilities,
complaints, service area, and land use.
· Identify and document revisions to existing applicable regulations and policies, including sewer
ordinances, development guidelines, service area policies, conditions of service, relevant
regional programs, and Ecology guidance and requirements. BC will work with the City to update
existing policies (see Task 3).
· Document the City’s agreements and coordinate with King County and other neighboring utilities.
· Discussion of King County treatment and conveyance point(s) such as County owned-pump
stations to County treatment system.
· Describe the City’s Pre-treatment program. Including existing facilities, O&M, future
improvements, recordkeeping, etc. Facilities described will include commercial (grease
interceptors) and industrial pre-treatment facilities.
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· Document the City’s support of King County’s reclaimed water program. This will include recent
efforts the City has performed since the last Sewer Comp Plan.
· Compilation of design and construction standards, to be included as an appendix.
· Describe nearby water systems per state planning requirements.
· Identify and document existing system problems. This includes reviewing City complaint
records/database and recording anecdotal information from City staff.
Information Provided by City
Changes to the following information since the existing Sewer Comp Plan was completed include:
· Applicable background information (e.g., potential annexation areas, sanitary sewer service area,
etc.)
· Any related planning documents (e.g., neighboring utility plans, City Comprehensive Plan, existing
land use plans, etc.)
· Changes to existing service area agreements and policies, design and performance standards,
and sewer development guidelines
· Existing City ordinances and policies
· Existing and planned zoning
· Agreements with King County and other neighboring jurisdictions.
Assumptions
Task 2 will be performed under the following assumptions:
· Three BC staff members will attend a 1-hour project kickoff meeting in Auburn.
· BC staff will conduct interviews with City staff to identify necessary updates to system
background information.
Deliverables
The following deliverables will be developed under Task 2:
· Information generated from this task will be included in the updated Sewer Comp Plan.
Task 3. Evaluate Sanitary Sewer Utility Policies
The 2009 Sewer Comp Plan included Levels of Service (LOS), which are generally defined as the
specific goals or objectives for utility management. The LOS should directly relate to City policies. In
Task 3, BC will work with City staff to review the LOS included in the 2009 Sewer Comp Plan, identify
policy revisions necessary to support City LOS decisions, and identify the potential impact of 3rd
party (e.g. King County) policies on the City’s cost to operate or improve the City’s system to meet
LOS objectives.
In addition, BC and City staff will review City policies with the aim of developing new LOS. For
example, BC understands that the City is interested in establishing an LOS to address sewer
extensions, so this will be reviewed as part of this task.
Evaluation of policies, and establishing LOS, are considered important for use in developing the
Sewer Comp Plan. The policies will be presented to the City’s Public Works Committee (PWC) and city
council members for consideration. BC understands this presentation should occur early in the
Sewer Comp Plan development.
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Information Provided by City
The City will provide the following information under Task 3:
· Current LOS for the sewer utility
· Current City policies related to potential LOS (e.g., sewer extension policies)
Assumptions
Task 3 will be performed under the following assumptions:
· Two BC staff members will meet with City staff to discuss existing and proposed policies.
· One BC staff member will attend one PWC meeting.
· The City will review the draft policy document once, and will provide a single set of review
comments to BC. All conflicting review comments will be resolved by the City prior to delivery to
BC.
Deliverables
The following deliverables will be developed under Task 3:
· Draft policy document for presentation to the PWC
· Final policy document for presentation to the PWC, and inclusion in the Sewer Comp Plan
Task 4. Perform Hydrologic and Hydraulic Modeling
BC will update the City’s DHI MIKE URBAN model using recent information, and perform modeling to
simulate existing and future system flows. The MIKE URBAN model was initially prepared for the
2009 Sewer Comp Plan, but the calibrated model was limited by the small amount of available flow
monitoring data. King County has since conducted flow monitoring at 19 locations within the Auburn
system or within King County pipes within the city limits. These additional monitoring data will allow
for a robust calibration in this task and the calibrated model will be used to (a) update our
understanding of any near-term or future capacity shortfalls and (b) optimize any necessary sewer
capacity improvements.
4.1 Existing Conditions
The 2009 Sewer Comp Plan model was constructed using information available in 2008.
Developments and sewer connections that occurred after this date will be incorporated into the
model update for this project. The City’s most up-to-date GIS will be used to confirm pipe lengths,
slopes, invert elevations, material, and rim elevations in the model. Any discrepancies between the
model and GIS will be resolved by updating the model information. The delineation of model basins
will be revisited during this analysis and adjusted, if necessary, to conform to available data,
coordinate with points of interface with the King County regional system, or fulfill City objectives.
BC understands that King County collected flow monitoring data in its conveyance system near
Auburn as part of its Decennial Monitoring Program. These monitoring data will be used to refine the
calibration of the City’s model, and adjust parameters as necessary.
Calibration involves comparing modeled flows to actual observed flows from the monitoring data.
Model adjustments will be made to achieve a reasonable match between simulated and observed
flows. Adjustments include refining roughness values and infiltration and inflow (I/I), and resolving
connectivity and pipe slope issues. The model will be calibrated first for dry weather conditions and
then for observed (monitored) wet weather events. Calibration will also incorporate SCADA data
collected from City pump stations, as needed.
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BC will summarize results from the existing-conditions models to prepare the following:
· Current population and wastewater flow characteristics
· I/I rates
Information Provided by City
The City will provide the following information under Subtask 4.1:
· Current GIS information including sanitary sewer pipes, manholes, and other structures.
· Data for recent land developments.
· SCADA data for pump stations, including pump on/off times and corresponding wet well levels.
· Known capacity deficiencies in the collection system. Examples include, but are not limited to,
formal complaints from customers or anecdotal observations from City staff. This information will
be used in model calibration.
Assumptions
Subtask 4.1 will be performed under the following assumptions:
· BC has retrieved the King County flow monitoring data.
· Existing populations and employment will be estimated with data from the Puget Sound Regional
Council (PSRC).
· BC will not translate information from as-built/record drawings to GIS or the model.
· BC will not develop any GIS data as part of this task.
· Two BC staff members will attend a workshop with the City to present the modeling findings.
Deliverables
The following deliverables will be developed under Subtask 4.1:
· BC will provide updated, calibrated existing-conditions model files to the City.
· Tabular listing of flow statistics for existing conditions.
4.2 Future Conditions
Once the existing-conditions model is updated and calibrated, a future-conditions model will be
created. The future-conditions model will be created to estimate flows for the 6-year and 20-year
planning horizons. Changes to the model will include wastewater demands for new population and
employment forecasts, assumed I/I quantities for new development and, if appropriate, changes in
I/I quantities for the existing sewer system (e.g., proactive maintenance programs that reduce I/I
over time).
BC will summarize results from the future-conditions models to prepare the following:
· Future population and wastewater flow characteristics
· Future I/I rates
· 6-year and 20-year future wastewater flow projections
Information Provided by City
The City will provide the following information under Subtask 4.2:
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· Relevant planning projections for the City’s Urban Growth Area (UGA), which will include
anticipated population/employment changes
Assumptions
Subtask 4.2 will be performed under the following assumptions:
· Future populations and employment will be estimated with data from the PSRC.
· Two BC staff members will attend a workshop with the City to present the modeling findings.
Deliverables
The following deliverables will be developed under Subtask 4.2:
· BC will provide the future-conditions model files to the City.
· Tabular listing of flow statistics for future conditions.
Task 5. Evaluate System Hydraulic Capacity
BC will conduct modeling runs for existing and future conditions to identify capacity shortfalls during
peak dry weather flows and peak wet weather flows at defined LOS. BC will analyze the model results
and will identify the apparent causes of capacity deficiencies.
The model will be used to evaluate proposed improvements for conveying flows in accordance with
the City’s LOS, for existing and future scenarios. If there are capacity shortfalls, BC will work with
Auburn’s Project Manager to identify sewer improvement alternatives. These improvements may
include flow diversions and construction of parallel relief sewers, I/I reduction through sewer
rehabilitation, and the replacement of existing sewers with larger pipes.
Sewer improvement alternatives will be evaluated and proposed facilities will be sized using the
MIKE URBAN model. Sewer age and materials of construction will also be analyzed segment by
segment and will be taken into account to determine and prioritize potential system improvements.
Detailed design and items (e.g., right-of-way issues, utility conflicts, etc.) are not included in this task.
Information Provided by City
The City will provide the following information under Task 5:
· Preferred methods for addressing capacity shortfalls (e.g., increased pipe size, pump stations, I/I
reduction, etc.)
Assumptions
Task 5 will be performed under the following assumptions:
· Two BC staff members will attend a workshop with the City to present deficient locations and
identified correction methods.
Deliverables
The following deliverables will be developed under Task 5:
· Tables and figures identifying sewer capacity deficiencies for existing and future planning
scenarios
· Tables and figures identifying recommended sewer capacity improvements to address
deficiencies for existing and future planning scenarios
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Task 6. Develop Capital Improvement Program
BC will work with City staff to develop a Capital Improvement Program (CIP) consisting of projects
based on the proposed LOS and modeling results. The CIP development will include those projects
included in the existing Sewer Comp Plan, but not yet constructed. The CIP will focus on measures
that the City could implement within the next 6 years given anticipated funding and staff resources.
BC will integrate the information gathered in the previous phases of the project to develop
alternative projects for the City. BC expects that these types of projects will range from spot
improvements that can be addressed by City crews to larger improvements that will require
engineering design and construction.
BC will evaluate the current CIP for relevance to identified problems. Those current CIP projects
deemed unnecessary will be given lower priority and retained only if they remain in the scope of
available funding, and the remainder will be prioritized and updated as needed.
BC will prepare a concise summary and planning-level cost estimates for each CIP. The summary will
include problem ID, name, and priority; a brief assessment of the problem; a brief description of the
proposed solution including sizes for any new facilities (e.g., pipe lengths and diameters, pump
station capacity, etc.); and a GIS-based sketch of the proposed improvements. The assumptions
used to develop the cost estimates will be transparent and well-documented.
Assuming that the CIP is implemented over a period of six years, the level of detail included in the
cost estimates will provide the City with the necessary information to update the unit costs with
current market values as needed in the future. After planning-level cost estimates have been
developed, BC will meet with the City to discuss the results of the alternatives evaluation.
Information Provided by City
The City will provide the following information under Task 6:
· Bid tabulations for recent sewer projects. BC will incorporate the bid tabulation data into its unit
cost estimates for this project.
· Current CIP with constructed projects identified.
· Anticipated City funding and staff resources, for use in determining the project implementation
capacity for the CIP.
Assumptions
Task 6 will be performed under the following assumptions:
· The improvement schedule will be determined based on a specific time frame and flow that
triggers the identified improvements.
· Improvement program cost estimating will be limited to preliminary planning-level cost estimates
based on recent City and BC experience, with appropriate allowances for project contingencies
and unknowns.
· For the existing system, the improvement program is limited to capital projects (will not include
administrative, policy, and operational changes).
· BC’s budget for this project assumes up to 10 projects will be included in the CIP.
· Pump station condition assessment is not included
· Two BC staff members will attend a workshop with the City to present the CIP.
· The City will review the draft CIP once, and will provide a single set of review comments to BC.
The City will resolve all conflicting review comments prior to delivery to BC.
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· Projects not included in the CIP, because they are not anticipated to be constructed in the next 6
years, will be summarized in tabular form for presentation in the Plan Update.
Deliverables
The following deliverables will be developed under Task 6:
· Draft CIP for inclusion within the Sewer Comp Plan
· Final CIP for inclusion within the Sewer Comp Plan
· Draft summary project sheets for each proposed sewer improvement
· Final summary project sheets for each proposed sewer improvement
· Draft planning-level cost estimates for each proposed sewer improvement
· Final planning-level cost estimates for each proposed sewer improvement
Task 7. Plan for Sewer Extensions
BC will review current sewer extension plans and work with the City to identify new areas for possible
sewer extensions. BC will identify possible methods for extension of sewer service to currently un-
served locations using the updated GIS and newly calibrated hydraulic models. Potential extensions
will also be evaluated with respect to the Growth Management Act (GMA), the City’s agreement with
King County for service, or other applicable policies.
This task will be an iterative process between Task 3: Evaluate Sanitary Sewer Utility Policies; Task 4:
Perform Hydrologic and Hydraulic Modeling; Task 5: Evaluate System; and Task 6: Develop Capital
Improvement Program.
A plan identifying where sewer extensions will occur, and how the City will serve these areas, will be
prepared. The plan will include proposed sewer main locations and size. This plan will describe
potential sewer extensions included in the CIP and those not included in the CIP.
Information Provided by City
The City will provide the following information under Task 7:
· Existing sewer extension policies, plans, and procedures.
Assumptions
Task 7 will be performed under the following assumptions:
· One workshop will be held with the City to identify sewer extension possibilities and constraints
for undeveloped areas.
· The budget assumes 72 hours of engineering effort for planning sewer extensions.
· The City will review the draft sewer extension plan once, and will provide a single set of review
comments to BC. The City will resolve all conflicting review comments prior to delivery to BC.
Deliverables
The following deliverables will be developed under Task 7:
· Draft sewer extension plan
· Final sewer extension plan
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Task 8. Document Existing Maintenance and Operations Program
BC will document the City’s wastewater system maintenance and operations (M&O) programs. The
M&O organization and procedures will be documented for future reference.
The City will provide BC with all available existing documentation detailing its M&O procedures. In
addition, BC will conduct interviews with staff members to understand their procedures.
Items that may be included in this review are:
· Documenting gravity sewer inspections and cleanings
· Documenting work order methods
· Documenting pump station maintenance
· Documenting force main inspections, cleaning, valve maintenance, etc.
· Documenting equipment maintenance
Information Provided by City
The City will provide the following information under Task 8:
· System operation, maintenance, and control, including routine operations, preventive
maintenance, inventories of equipment and supplies, and related information
· O&M budgets and level-of-effort estimates for routine field activities
· Documentation of existing cross-connection control program
Assumptions
Task 8 will be performed under the following assumptions:
· No new M&O procedures will be generated.
· No staffing plans will be generated.
· Work is limited to compiling and memorializing existing procedures.
· Two meetings (interview sessions) will be held with City staff.
· The City will review the draft M&O document once, and will provide a single set of review
comments to BC. All conflicting review comments will be resolved by the City prior to delivery to
BC.
Deliverables
The following deliverables will be developed under Task 8:
· Draft M&O document
· Final M&O document, to be included in the final Sewer Comp Plan
Task 9. Financial Analysis Assistance
The purpose of this task is to summarize the City’s total cost of providing wastewater service,
assurances the utility improvement schedule will be implemented, and established fees for service.
The City will lead this task and develop the Financial Chapter of the Sewer Comp Plan. BC will
support the City by incorporating the City’s work into the Sewer Comp Plan. The chapter will include
historical financial performance review, capital facilities charge update, capital financing plan,
operating forecast, revenue needs assessment. This task will update Chapter 8 – Finance of the
existing Sewer Comp Plan.
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Information Provided by City
The City will provide the following information under Task 9:
· The City will provide the draft and final financial chapter for inclusion in the Sewer Comp Plan.
Assumptions
Task 9 will be performed under the following assumptions:
· The City will perform the financial analysis and develop the update to existing Chapter 8 of the
Sewer Comp Plan.
· The City will submit the draft and final chapters to BC a minimum of 5 working days prior to BC
delivered draft and final Sewer Comp Plan submittals to the City.
· Three BC staff members will attend a workshop with City staff to provide the CIP, implementation
schedule, and other background information necessary for the City to prepare the financial
section of the Sewer Comp Plan.
Deliverables
The following deliverables will be developed under Task 9:
· BC has no deliverables under Task 9.
Task 10. Prepare Sewer Comprehensive Plan
BC will use the results of the preceding tasks to prepare a preliminary draft Sewer Comprehensive
Plan document for City staff review. BC proposes that the document consist of the following four
parts:
· Plan Overview: Prepared for general public/stakeholders to present a general understanding of
the Sewer Comp Plan contents.
· Executive Summary: The intended audience is the Mayor, Planning Commissioners, City Council,
and key stakeholders. The executive summary provides policy perspective, general technical
understanding, background (for recommended policies, programs, and projects), and links to
financial policies/strategies.
· Comprehensive Plan: This is the main body of the document, intended for City staff who will be
implementing the Sewer Comp Plan contents. The Comprehensive Plan will consist of a concise
summary of the planning process and focus primarily on the recommended improvements and
policies. The CIP will focus on projects that the City could implement over the next 6 years, given
anticipated funding and staff resources. Project needs identified, but not listed in the 6-year
plan, will be listed as future projects. This proposed implementation of improvements and
policies will update the implementation presented in the existing Sewer Comp Plan.
· Appendices: Supporting information (e.g., model data and cost estimate details) would be
provided in appendices for City staff needing specific detail.
After revising to address staff comments, BC will prepare a public review draft suitable for
presentation to the Planning Commission, City Council, or other stakeholder groups as appropriate.
City staff will present the plan to the Planning Commission and City Council. BC will work with City
staff to help address comments. BC will then prepare the final version of the Sewer Comprehensive
Plan.
Information Provided by City
The City will provide the following information under Task 10:
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· The City will compile review comments from reviews, resolve any conflicting comments, and
provide to BC a single set of comments.
Assumptions
Task 10 will be performed under the following assumptions:
· One preliminary draft Sewer Comp Plan will be prepared.
· One public review draft Sewer Comp Plan will be prepared.
· The draft Sewer Comp Plans will be submitted to a maximum of three reviewing parties: the City,
stakeholders, and regulator reviewers.
· One workshop will be held with the City to present the draft Sewer Comp Plan. One final Sewer
Comp Plan will be prepared.
· City will complete the formal SEPA process as part of the plan development.
Deliverables
The following deliverables will be developed under Task 10:
· Preliminary Draft Sewer Comprehensive Plan (four hard copies plus PDF)
· Public Review Draft Sewer Comprehensive Plan (six hard copies plus PDF) (Plus 20+/- Exec
Summary w/CD of draft)
· Final Sewer Comprehensive Plan (Eight hard copies plus PDF)
Task 11. Prepare Pipe Criticality and CMMS Integration Plan
BC will provide assistance in defining an approach and requirements for implementing the previously
developed pipe criticality analysis methods in the City’s Cartegraph computerized maintenance
management system (CMMS). BC will perform this in two stages, 1) defining the system
configuration requirements through a workshop, and 2) drafting a System Configuration
Specification detailing the requirements in a form that is actionable for a Cartegraph implementer
while providing traceability for the city to confirm the changes were performed in the expected
manner.
11 a Requirements Definition Workshop
BC will conduct a an initial requirement definition workshop with the City to outline the business and
technical requirements that must be met in order for Cartegraph system to effectively allow City
employees to access and use the Pipe Criticality information.
11 b Draft System Configuration Specification
BC will collect and analyze the information gathered during the initial workshop and draft a System
Configuration Specification that outlines the required system configuration. BC will work with City
staff to review the requirements and tailor them to represent the City’s needs. BC will then provide a
final System Configuration Specification that can be used by the City to facilitate implementation by
a qualified Cartegraph implementer, which could include City staff.
Information Provided by City
The City will provide the following information under Task 11:
· Asset management goals in regards to pipe criticality implementation
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Assumptions
Task 11 will be performed under the following assumptions:
· The City will arrange for appropriate staff to attend meetings (M&O staff who use the CMMS
and criticality model, planning staff, IT staff who “own” Cartegraph.
· BC is not required to purchase Cartegraph.
· No updates to the existing pipe criticality model are included in this work.
· BC is not responsible for changes to the City’s Cartegraph database or software.
· BC staff will attend one on-site workshop not to exceed 3 hours in length
· A maximum of 3 revisions will be made to the System Requirement Specification
· This work will be summarized in the final Sewer Comp Plan, but the implementation plan will
not be included as an appendix.
Deliverable
The following deliverable will be developed under Task 11:
· A System Configuration Specification detailing the requirements of a pipe criticality analysis
component within the City’s existing CMMS
DI.D Page 45 of 102
PhasePhase Description Total Effort
001Manage Project $38,223
Leave Blank and Protected
002Update System Background Information$20,131
Leave Blank and Protected
003Evaluate Sanitary Sewer Utility Policies$24,202
Leave Blank and Protected
004Perform Hydrologic and Hydraulic Modeling$56,896
Leave Blank and Protected
005Evaluate System $21,423
Leave Blank and Protected
006Develop Capital Improvement Program$31,490
Leave Blank and Protected
007Plan for Sewer Extensions $18,272
Leave Blank and Protected
008 Document Existing Maintenance and Operations Program $15,270
Leave Blank and Protected
009Financial Analysis Assistance $6,459
Leave Blank and Protected
010Prepare Comprehensive Sewer Plan$49,282
Leave Blank and Protected
011Prepare Pipe Criticality and CMMS Integration Plan$17,031
Leave Blank and Protected
012Other Direct Costs $5,000
Leave Blank and Protected
GRAND TOTAL $303,679
Sewer Comprehensive Plan Update Budget
2013 $75,000
2014 $275,000
TOTAL $350,000
Auburn, City of (WA) -- Auburn Sewer Comp Plan Update
DI.D Page 46 of 102
AGENDA BILL APPROVAL FORM
Agenda Subject:
Comprehensive Water Plan
Date:
October 29, 2013
Department:
Public Works
Attachments:
Scope of Services
Budget Estimate
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Wagner Staff:Fenhaus
Meeting Date:November 12, 2013 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 47 of 102
pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx
CITY OF AUBURN
COMPREHENSIVE WATER SYSTEM PLAN UPDATE
SCOPE OF SERVICES
The following Scope of Services has been developed to assist the City of Auburn (City) with the
2015 update of its Comprehensive Water System Plan (Plan). The objective of this project is to
update and/or provide technical assistance and review of all elements of the Plan document, in
accordance with WAC 246-290-100 and State of Washington Department of Health (DOH)
regulations. The following tasks under this Scope of Services has been prepared based on
Carollo Engineers’ (Consultant) current understanding of the proposed project, and on
discussions with City staff.
1.0 PROJECT BACKGROUND
The City initiated this Plan recognizing the importance of planning, developing, and financing
water system facilities to provide reliable and efficient service for existing customers and to
serve anticipated growth. The Plan is designed to meet state, county, and local requirements.
The City’s last Comprehensive Water System Plan was completed in 2009 and approved by
DOH in 2012. This plan will be a substantial updated to the 2012 plan as many elements of the
City’s water system have been modified or are operating under other conditions. The 2012 plan
will be incorporated into the updated Plan, as appropriate. This 2015 Plan is being developed in
conjunction with an update to the City’s Comprehensive Plan, creating a cohesive and
complimentary set of documents.
2.0 PROJECT ASSUMPTIONS
Carollo Engineers, Inc. will be referred to as “Consultant” in this document.
The City of Auburn and its staff will be referred to as “City” in this document.
All meetings will be held at City offices.
Draft Chapters will be provided in electronic copy (PDF and/or Microsoft Word)
transmitted via email or secure file transfer.
Calculation tables will be provided in .xlsx format.
Meeting notes and related materials will be transmitted electronically in MS Word and
PDF formats via email.
The City will print and produce additional copies of all documents as necessary for its use.
The City will provide available information related to the project and as requested by the
Consultant in a timely manner. The City shall furnish Consultant available studies, reports,
and other data pertinent to Consultant’s services; obtain, or authorize Consultant to
obtain, or provide additional reports and data as required; furnish to Consultant services of
others required for the performance of Consultant’s services hereunder, and Consultant
shall be entitled to use and rely upon all such information and services provided by the
City or others in performing Consultant’s services under this Agreement.
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pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx
The Consultant and City will develop the chapters for the Plan with the lead roles as
described below. A list of Appendices from the last plan are summarized below, these will
be incorporated as deemed necessary during the plan development:
Chapter / Appendix Chapter Lead
Executive Summary Comprehensive Water Plan Consultant
Chapter 1: Introduction Consultant
Chapter 2: Planning Considerations Consultant
Chapter 3: Policies and Criteria Consultant
Chapter 4: Water Requirements Consultant
Chapter 5: Existing System Consultant
Chapter 6: Water Resources Consultant
Chapter 7: Water Quality Consultant
Chapter 8: Water Use Efficiency Consultant
Chapter 9: System Analysis Consultant
Chapter 10: Capital Improvements Plan Consultant
Chapter 11: Financial City/Consultant
Chapter 12: Operations And Maintenance Consultant
Appendix 1A: Notice of Determination of Non-Significance (DNS) City
Appendix 1B: State Environmental Policy Act (SEPA) Checklist City
Appendix 1C: Agency Comment Letters and Responses City/Consultant
Appendix 1D: Ordinances and Approvals City
Appendix 1F: Water System Plan Submittal Form City
Appendix 1G: Plan Content Checklist Consultant
Appendix 1H: Municipal Water Law – Water System Plan
General Approval Checklist
Consultant
Appendix 2A: Service Area Agreements City
Appendix 2B: Disposition of 2012 Capital Improvement Program City
Appendix 2C: Interlocal Agreements City
Appendix 3A: Demographic and Demand Forecast Tables Consultant
Appendix 4A: Water Facilities Inventory Form City
Appendix 5A: Source and Storage Analysis Tables Consultant
Appendix 5B: Facility Conditions Assessment Consultant/City
Appendix 5C: Maintenance Repair and Inspection Reports City
Appendix 6A: Water Rights Self-Assessment Forms Consultant
Appendix 6B: Copies of Water Rights Certificates City
Appendix 6C: Wellhead Protection Report Consultant
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3.0 TASKS
To meet the objectives of this scope of services, the Consultant shall complete the tasks as
summarized in the table below and discussed in detail in the text that follows.
Task Title
Task 100 Introduction
Task 200 Planning Considerations
Task 300 Policies and Criteria
Task 400 Water Requirements
Task 500 Existing System
Task 600 Water Resources
Task 700 Water Quality
Task 800 Water Use Efficiency
Task 900 System Analysis
Task 1000 Capital Improvements Plan
Task 1100 Financial
Task 1200 Operations and Maintenance
Task 1300 Project Management
Task 1400 Plan Integration
Task 1500 Management Reserve
Chapter / Appendix Chapter Lead
Appendix 7A: Water Quality Monitoring Plan City
Appendix 7B: Water Quality and Regulatory Compliance Consultant
Appendix 7C: Coliform Monitoring Plan City
Appendix 7D: Public Works Emergency Response Program City
Appendix 8A: Water Use Efficiency Evaluation Consultant
Appendix 10A: CIP Cost Estimates Consultant
Appendix 11: Design and Construction Standards City
Appendix 12A: Boil Water Notices City
Appendix 12B: Safety Training Records City
Appendix 12C: Cross Connection Control Program City
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TASK 100 – INTRODUCTION
The objective of this task is to review and update the City’s introduction to the Plan. Chapter 1
documents important plan elements including purpose, objectives, ownership and management,
and the approval process. This task will develop Chapter 1 Introduction of the Plan and includes
the Project Kick-off meeting.
Task 100 Activities
101. Meeting No. 1 - Project Kick-off. Summarize the DOH Kick-off meeting, the Plan outline,
the Draft PMP, and the initial data request list for Tasks 200 and 400. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
102. Review and Update of Introduction. Review and update Chapter 1 of the 2012 Plan to
reflect the latest information and maintain consistency throughout the Plan. It is
anticipated the majority of updates for this chapter will be to document the environmental
assessment and approval process, including Agency review comments and ordinances, in
Appendices. Incorporate changes into draft Chapter 1 for the City’s review and approval.
103. Draft and Final Chapter 1 – Introduction. Prepare draft Chapter 1 for City’s review and
approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
It is anticipated that Chapter 1 will largely be an update to Chapter 1 of the 2012 Plan
City Deliverables
Agency review comments
Adoption resolutions
Comments on draft Chapter 1 – Introduction.
Consultant Deliverables
Project Kick-off Meeting Agenda, Materials, and Minutes
Draft Chapter 1 – Introduction
Final Chapter 1 – Introduction
Meetings
Meeting No. 1 - Project Kick-off
TASK 200 – PLANNING CONSIDERATIONS
Task 200 Activities
201. Data Request. Develop and submit a request for data required for Chapter 2. The
following data are anticipated to be required:
a. King and Pierce County’s Coordinated Water Service Areas
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b. City’s proposed Retail Water Service Area (RWSA) boundary,
c. King and Pierce County tax parcels,
d. New or altered agreements with adjacent purveyors, and
e. Related studies that are not readily available.
202. Retail Water Service Area Evaluation. Assist the City in delineating the future RWSA
considering current Urban Growth Areas, regional planning efforts and other City planning
assumptions. Evaluation will consider providing service for the Bonney Lake area.
Prepare maps of the existing and future RWSA for review by the City in Meeting No. 2.
Document final RWSA electronically as a map and GIS dataset following Meeting No. 2.
203. Meeting No. 2 - Retail Water Service Area/Policies and Criteria. Present the methods and
results of the RWSA evaluation for the City’s review and approval. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
204. Review and Update of Planning Considerations. Review and update Chapter 2 of the
2012 Plan to reflect the latest information and maintain consistency throughout the Plan.
The updates may include an updated figure of the City’s RWSA and an updated inventory
of related studies. Incorporate changes into draft Chapter 2 for the City’s review and
approval.
205. Draft and Final Chapter 2 – Planning Considerations. Prepare draft Chapter 2 for City’s
review and approval. City comments and Consultant responses will be tracked in the
Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
The City can provide or obtain the necessary related studies.
The City can provide or obtain the King and Pierce County Coordinated Water System
boundaries.
Does not include additional meetings with King County, Pierce County or adjacent
communities to discuss City’s future retail water service area.
It is anticipated that Chapter 2 will largely be an update to Chapter 2 of the 2012 Plan
City Deliverables
Requested data
Comments on draft Chapter 2 – Planning Considerations.
Consultant Deliverables
Meeting No. 2 Agenda, Materials, and Minutes
Draft Chapter 2 – Planning Considerations
Final Chapter 2 – Planning Considerations
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Meetings
Meeting No. 2 - Retail Water Service Area/Policies and Criteria
TASK 300 – POLICIES AND CRITERIA
The objective of this task is to document the City’s policies, criteria, and standards related to the
administration, expansion, operation, and maintenance of the system. The existing Policies and
Criteria will be updated, as necessary, and supplemented with new policies provided by the
City. This task will develop Chapter 3 Policy and Criteria of the Plan.
Task 300 Activities
301. Policies and Criteria Documentation. Review and update policies and criteria in Chapter 3
of the 2012 Plan for new DOH required policies, new City identified policy changes,
inconsistencies, or missing standards. The City will provide City identified policies and
criteria, which may include:
a. Clarification/modification of service/satellite system criteria,
b. Updated annexation policy, and
c. Updated backflow prevention policies.
Incorporate changes into draft Chapter 2 for the City’s review and approval.
302. Public Works Committee Policies and Criteria Review. Assist City in presenting policies
and criteria to the Public Works Committee. Prepare an agenda, presentation materials,
and document discussions, including action items and decisions, in meeting minutes.
303. Draft and Final Chapter 3 – Policies and Criteria. Prepare draft Chapter 3 for City’s review
and approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
The City will provide new City identified policies and criteria.
It is anticipated that Chapter 3 will largely be an update to Chapter 3 of the 2012 Plan
City Deliverables
City identified updates to policies and criteria
Comments on draft Chapter 3 – Policies and Conditions.
Consultant Deliverables
Draft Chapter 3 – Policies and Conditions
Final Chapter 3 – Policies and Conditions
Meetings
None
TASK 400 – WATER REQUIREMENTS
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The purpose of this task is to perform a demographic and demand analysis to predict current
and future demands within the City’s RWSA. The planning years to be evaluated will include
each year from 2015 to 2025, 2030, and 2035. The task will maintain a consistent methodology
with the 2011 demand update and 2012 Plan. The City will be provided with an electronic
demand tool, which will allow them to maintain their demands into the future. This task will
develop Chapter 4 Water Requirements of the Plan.
Task 400 Activities
401. Data Request. Develop and submit a request for data required for Chapter 4. The
following data are anticipated to be required:
a. Monthly water use by customer class from 2011 to 2013 by pressure zone.
b. Largest customer locations on a map and annual consumption by customer class
from 2011 to 2013.
c. Accounted-for Non-Revenue Water from 2011 to 2013.
d. Monthly production data for each source from 2011 to 2013.
e. Growth rates by customer class through the end of the water supply planning horizon
(2035). The rates will be based on a GIS analysis of Transportation Analysis Zone
data from the Puget Sound Regional Council (PSRC) and other available planning
data.
f. GIS Data: land use, zoning data within the City Limits, TAZ boundaries.
402. Demographics Projections. Demographic projections will be developed based on the
following methodology.
a. Identify land use types and obtain the density of dwelling units and employees per
category from the City and County. Estimate the total area of existing and build-out
land use for each pressure zone within the RWSA.
b. Using density assumptions, estimate the build-out number of accounts under build-
out conditions.
c. Use data from PSRC and the City to calculate rates of growth for each TAZ and
each pressure zone. High, low, and average number of accounts will be prepared
for the each year during the first 10-years, 15-year, 20-year, and build-out
conditions.
403. Meeting No. 3 - Demographic Analysis. Present methods and results for the demographic
analysis for the City’s review and approval. Prepare an agenda, presentation materials,
and document discussions, including action items and decisions, in meeting minutes.
404. Demand Projections. Demand projections will be developed based on the following
methodology. The projections will be documented in Chapter 4 of the Plan.
a. Develop the current average day demands (ADD) and maximum day demands
(MDD), the accounted-for revenue water uses, estimated water loss and leakage
planning values, and establish equivalent residential unit (ERU) values for the
different customer classes.
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b. Estimate the future ADD and MDD water demand for each pressure zone based on
the demographic projections and historical ERU demand. Average, high, and low
estimates of the future water demand will be determined. The range will be based
on the statistical variation in the historical ERU demand, leakage values,
conservation goals, and the high and low ranges of the demographic projection. Up
to 10 of the City’s largest connections, potential large-scale industrial demands and
future wholesale water customers will be evaluated and projected separately and
added to other projected system demands. Peak hour demand (PHD) will be
calculated using both DOH and the City’s estimated peaking factor from the new
diurnal curves.
c. The demand from the City’s intertie commitments will be developed based on
existing agreements. Wholesale MDD and ADD for each planning year will be
incorporated into future water demands. Emergency or interruptible intertie
demands will be identified and incorporated per City policy into the future water
demands.
405. Meeting No. 4 - Demand Projections. Present the methods and results of the demand
analysis for the City’s review and approval. Prepare an agenda, presentation materials,
and document discussions, including action items and decisions, in meeting minutes.
406. Demand model. Provide excel database with projected ERUs and resulting demand for
City’s use in future updates.
407. Draft and Final Chapter 4 – Water Requirements. Prepare draft Chapter 4 for City’s review
and approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
City will provide 2015 Comprehensive Plan Land Use as scheduled in the PMP.
Aggregate Demands will be developed for areas not currently within the RWSA (i.e.
Bonney Lake).
City Deliverables
Requested data
Comments on draft Chapter 4 – Water Requirements.
Consultant Deliverables
Meeting No. 3 Agenda, Materials, and Minutes
Draft Chapter 4 – Water Requirements
Meeting No. 4 Agenda, Materials, and Minutes
Final Chapter 4 – Water Requirements
Meetings
Meeting No. 3 - Demographic Analysis
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Meeting No. 4 - Demand Projections
TASK 500 – EXISTING SYSTEM
The purpose of this task is to document the City’s existing water system, including supply,
storage, booster pump stations, interties, treatment, and distribution. This task will develop
Chapter 5 – Existing System of the Plan.
Task 500 Activities
501. Data Request. Develop and submit a request for data required for Chapter 5. The
following data are anticipated to be required:
a. Coordinate with City to obtain the most up-to-date GIS information.
b. Updated Facilities from 2012 Plan
c. Confirmation of facility assets from system tables from last plan
502. Review and Update of Existing System. Review and update Chapter 5 of the 2012 Plan to
reflect the latest information and maintain consistency throughout the Plan, including
Booster Pump Stations, Wells, and Interties. Incorporate changes into draft Chapter.
Prepared existing hydraulic profile of the existing system.
503. Draft and Final Chapter 5 –System Analysis. Prepare draft Chapter 5 for City’s review and
approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
Engineering Reports and Record Drawings for each new facility will be provided by the
City.
City Deliverables
Requested data
Comments on draft Chapter 5 – Existing System.
Consultant Deliverables
Draft Chapter 5 – Existing System
Final Chapter 5 – Existing System
Meetings
None
TASK 600 – WATER RESOURCES
The purpose of this task is to evaluate the current and future water resources to identify
potential deficiencies and proposed improvements. Evaluations will consider current water rights
and coordinated regional water system plans. This task will develop Chapter 6 Water Resources
of the Plan.
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Task 600 Activities
601. Data Request. Develop and submit a request for data required by Chapter 6. The
following data are anticipated to be required:
a. Existing water rights and pending water rights applications.
b. Existing well pump tests, capacity evaluations and/or aquifer characterizations.
c. Water level and quality records (including hydrographs),
d. Well log reports
e. Studies associated with condition assessment and hydrogeologic analyses.
f. Shapefiles of the existing Wellhead Protection Areas (WHPAs).
g. Electronic information for the City’s existing monitoring wells and sampling protocol.
h. Editable, electronic version of 2000 Wellhead Protection Report.
602. Water Supply Summary. Review and summarize the existing sources of supply for the
City’s RWSA, including all interties. Each source will include an evaluation of
performance, reliability, criticality, ability to pump, water right, treatment capacity, and
auxiliary power.
603. Water Rights Assessment. Summarize water right permits, claims, certificates, and
pending water right applications and change applications. Water Rights will reflect new
values defined in the Department of Ecology Memorandum of Understanding. Include
rationale and approach for use of inactive rights, as well as a Wells 3A, 3B, and 5B.
Complete DOH Tables 3 and 4 for existing and future water rights and demand.
604. Water Supply Analysis. Evaluate the City’s ability to provide water supply in accordance
with the City’s confirmed reliability and supply criteria for the 6-, 10-, and 20-year
projected demands within the whole system and each pressure zone. Additional supplies
or improvements will be identified and summarize, as needed. Summarize the City’s water
supply strategy plan and recommend program modifications if needed to meet all system
demands for the planning period.
605. Meeting No. 5 – Water Supply Analysis. Present the supply, storage, pump station, and
distribution system analysis results for the City’s review and approval. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
606. Wellhead Protection Program Update. Update City’s Wellhead Protection Plan to maintain
compliance with all requirements of the Washington State’s wellhead protection rules.
Summarize updates and changes to Wellhead protection in Chapter 7 of the Plan.
Robinson Noble (Subconsultant) will update the Wellhead Protection Plan.
a. Data Collection and Review. Collect and review pertinent data, including the existing
wellhead protection plan. The Subconsultant will obtain land use data from the
Consultant
b. Conduct Contaminant Source Inventory and Hazard Ranking. Review of existing
computer databases (EPA, Ecology, Health) to identify known leaking underground
storage tanks, confirmed and suspected contamination sites, independent clean-up
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listings, landfills, and regulated underground storage tanks. Coordinate with City staff
for the field verification of any known or potential hazard sites within the Wellhead
Protection Areas (WHPAs). Rank all identified potential contamination sources in the
hazard inventory according to the hazard potential of each site and in general
accordance with Health guidelines (Health publication 331-018; 1995). This ranking
will allow a prioritization of the sites for future planning. Develop map of prioritized
hazard inventory along with related WHPAs and land use coverage.
c. Implementation Strategy and Policy Planning. Revise and update the 2008
implementation strategies and management recommendations. In concert with City
staff, identify those tasks or plans that the City considers practical for future
implementation. Likewise, identify any new policy recommendations (e.g. suggested
land-use changes) for consideration in the City’s long-term planning process.
d. Wellhead Protection Plan Report Update. Update report with findings including the
hazard inventory, the prioritized list of known or suspected sites, and a list of City
staff-approved implementation strategies. Develop appropriate maps and figures for
report. Document conclusions or recommendations to the City for any sites or areas
of concern identified during the project. Provide two stamped and bound, one
stamped camera-ready, one PDF, and all electronic files of the Wellhead Protection
Plan Report.
607. Meeting No. 6 – Wellhead Protection. Present the Wellhead Protection results for the
City’s review and approval. Prepare an agenda, presentation materials, and document
discussions, including action items and decisions, in meeting minutes.
608. Draft and Final Chapter 6 – Water Resources. Prepare draft Chapter 6 for City’s review
and approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
The City can provide assumptions on future sources and quantities of supply
Spatial resolution of the analyses will be limited to the resolution enabled by data provided
by the City or other sources.
No new modeling of the WHPAs.
As with the 2008 update, we assume that City staff will field verify hazard sites, as they
are more intimately familiar with the businesses and history of the area.
No sensitivity analyses have been budgeted.
An on-line database search company will be contracted to perform the search of known
and potential hazard sites.
City Deliverables
Requested data
Comments on draft Chapter 6 – Water Resources
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Consultant Deliverables
Meeting No. 5 Agenda, Materials, and Minutes
Meeting No. 6 Agenda, Materials, and Minutes
Wellhead Protection Plan Report Update
Draft Chapter 6 – Water Resources
Final Chapter 6 – Water Resources
Meetings
Meeting No. 5 – Water Supply Analysis
Meeting No. 6 – Wellhead Protection
TASK 700 – WATER QUALITY
The purpose of this task is to summarize the water quality regulations, evaluate the raw and
treated water quality from each source, discuss any trends that have developed, summarize any
water quality violations, summarize reporting requirements, and recommend improvements if
necessary to meet anticipated or future water quality regulations. This task will develop Chapter
7 Water Quality of the Plan.
Task 700 Activities
701. Data Request. Develop and submit a request for data required for Chapter 7. The
following data are anticipated to be required:
a. Water quality test results in Excel format, including data from well water, treated
water, and the distribution system.
b. Testing Waivers.
c. Current Water Quality Monitoring Plan.
d. Sample Locations.
702. Review and Update of Water Quality. Review and update Chapter 7 of the 2012 Plan to
reflect the latest information and maintain consistency throughout the Plan. The following
updates and evaluations will be included in Chapter 7. Incorporate changes into draft
Chapter 1 for the City’s review and approval.
a. Water Quality Evaluation. Review City’s compliance with current federal and state
water quality regulations. Summarize the current treatment process types, capacity,
overall performance and treatment system conditions. Evaluate City’s ability to meet
future potential water quality regulations. Identify improvements required to the
City’s water treatment systems to meet current and/or future regulations.
b. Tacoma Intertie Water Quality Summary. Document the system water quality with
supplies from the Tacoma Second Supply Pipeline Interties. The results will be
discussed for both the B St NW and 132nd Ave SE intertie locations.
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703. Meeting No. 7 – Water Quality Evaluation. Present the water quality evaluation results for
the City’s review and approval. Prepare an agenda, presentation materials, and document
discussions, including action items and decisions, in meeting minutes.
704. Draft and Final Chapter 7 – Water Quality. Prepare draft Chapter 7 for City’s review and
approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
This task does not include review or update of the City’s Water Quality Monitoring Plan
City Deliverables
Requested data
Meeting No. 7 Agenda, Materials, and Minutes
Comments on draft Chapter 7 – Water Quality
Consultant Deliverables
Draft Chapter 7 – Water Quality
Final Chapter 7 – Water Quality
Meetings
Meeting No. 7 – Water Quality Evaluation
TASK 800 – WATER USE EFFICIENCY
The purpose of this task is to summarize the City’s Water Use Efficiency (WUE) program,
estimate the water savings from measures in the past 6 years, and project future conservation
water demand. This task will develop Chapter 8 – Water Use Efficiency of the Plan.
Task 800 Activities
801. Data Request. Develop and submit a request for data required for Chapter 8. The
following data are anticipated to be required:
a. Existing conservation program measures including measured effectiveness and
costs.
b. WUE goals.
c. Potential new WUE measures.
802. Existing Conservation Program. Review and update Chapter 8 of the 2012 Plan to reflect
the latest information and maintain consistency throughout the Plan. An estimate of
conservation volumes will be calculated and a review of the effectiveness of existing
measures will be conducted.
803. Future WUE Program. Identify future WUE program measures to implement. Assist in
developing conservation goals for the next six years in accordance with state and local
guidelines. Perform a cost-benefit analysis of existing and proposed WUE measures to
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include in the future WUE Plan. Assist in developing future conservation program
elements to meet program goals.
804. Future Conservation Water Demand. Calculate conservation demands (both MDD and
ADD) based on the established conservation goals. MDD and ADD conservation
demands will be developed in the same demand years used in Task 400. Conservation
demands will not be developed for the wholesale water demand.
805. Meeting No. 8 –WUE Program Review. Present the methods and results of the WUE
program evaluation and demands for the City’s review and approval. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
806. Draft and Final Chapter 8 – Water Use Efficiency. Prepare draft Chapter 7 for City’s
review and approval. City comments and Consultant responses will be tracked in the
Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
None
City Deliverables
Requested data
Comments on draft Chapter 8 – Water Use Efficiency
Consultant Deliverables
Meeting No. 8 Agenda, Materials, and Minutes
Draft Chapter 8 – Water Use Efficiency
Final Chapter 8 – Water Use Efficiency
Meetings
Meeting No. 8 - WUE Program Review
TASK 900 – SYSTEM ANALYSIS
The purpose of this task is to evaluate the distribution system using the City’s calibrated
InfoWater hydraulic model. Improvements will be developed for identified deficiencies.
Improvements identified in other tasks will be incorporated into the model, as appropriate, to
determine the effect of comprehensive improvements. The task will use the calibrated hydraulic
model developed under On-call Task Order T09-013.
Task 900 Activities
901. Data Request. Develop and submit a request for data required for Chapter 9. The
following data are anticipated to be required:
a. Potential future supplies or interties, including locations
b. Potential location for future storage facilities.
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902. Updated Hydraulic Profile. Update the previous hydraulic profile according to data
provided in the hydraulic model. Prepare a hydraulic profile figure for review by City.
903. Supply Scenarios Evaluation. Evaluate the City’s ability to provide water supply in
accordance with the City’s confirmed reliability and supply criteria for the 6-, 10-, and 20-
year projected demands within each pressure zone. The evaluation will consider Identify
and summarize additional supplies or improvements as needed. Develop a water supply
strategy plan to meet all system demands for the planning period.
904. Storage Analysis. Identify the storage volume required for each pressure zone based on
the established storage criteria for equalizing, fire flow, operational and standby volumes.
The storage analysis will be performed for the 6-, 10-, and 20-year projected demands. If
storage deficiencies are identified, additional storage volume requirements will be
identified by pressure zone and capacity. Potential storage size and location specifically
identified by the City will be utilized if future storage needs are identified.
905. Pump Station Analysis. Identify the pumping capacity requirements per the evaluation
criteria. Compare requirements to current pump station capacity to identify any
deficiencies for the 6-, 10-, and 20-year projected demand scenarios. Required upgrades,
modifications, or operational changes will be recommended, as necessary.
906. Meeting No. 9 – System Analysis. Present the Supply, Storage, and Pump Station
analysis results for the City’s review and approval. Prepare an agenda, presentation
materials, and document discussions, including action items and decisions, in meeting
minutes.
907. Update Demands and Fire Flow. The updated, calibrated InfoWater hydraulic model will
be updated with latest demands for the 6-, 10-, and 20-year conditions.
a. Apply the estimated existing demands to nodes in the model using geocoding. Scale
demands per pressure zone such that the total demand per pressure zone matches
the demand assumptions of Task 200. Demands for the 6-, 10-, and 20-year
conditions will be applied in the model using a scaled multiplier.
b. Develop diurnal curves for each pressure zone using historic SCADA data. Apply
diurnal curves into model.
c. Fire flow requirements (FFR) will be assigned to the model nodes based on the
latest land use data. In addition, a specific FFR will be assigned to the single node
in each zone representing the account with the highest FFR.
d. Aggregate water demands will be incorporated into the model for areas that are
currently not within the RWSA (i.e. Bonney Lake). This allows the City to determine
deficiencies and improvements without representing the areas’ distribution system.
908. Fire and System Pressure Analysis. Using the hydraulic model, perform steady state
analysis of the system evaluating fire flow and system pressures per DOH regulations and
guidelines based on the City’s water system criteria. Identify improvements to address
deficiencies under the MDD + fire flow simulations and the peak hour simulations for the
6-year, 10-year and 20-year scenarios. The model will also be used to identify minimum
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system pressures during peak-hour demands. The System Analysis will focus on
distribution capacity deficiencies for pressure, velocity and flow.
909. Meeting No. 10 - Fire and System Pressure Analysis. Discuss and validate, if possible, the
deficiencies identified during the fire and system pressure analysis with City staff. Prepare
figures showing pressure and fire flow deficiencies. Prepare an agenda, presentation
materials, and document discussions, including action items and decisions, in meeting
minutes.
910. Identification of Water Improvement Projects. Identify improvements to address identified
transmission/distribution deficiencies. Identified supply, storage, treatment and water
quality improvements will be included will be sized to meet 20-year demand conditions.
Summarize the City’s current asset management program and repair and replacement
program. This may include age, known condition, and material of existing facilities.
Incorporate water system projects in the existing CIP and summarize changes to projects,
if required. Prepare figures showing results of pressure and fire flow after implementing
recommended improvements.
911. Bonney Lake Service Area Evaluation. Develop a technical memorandum (TM)
documenting the system improvements required to extend service to the Bonney Lake
area. Summarize demands, supplies source, and storage facilities for the area. Present
improvements projects for the Lakeland Hills zone with and without the expanded service.
Provide draft TM for review and comment by City. City comments and Consultant
responses will be tracked in the Comment Response Log. Document TM updates and the
City’s decision on the future inclusion of the Bonney Lake area in a Final TM.
912. Meeting No. 11 - Identified Improvement Projects. Determine final identified system
deficiencies and proposed improvements to be included in the CIP. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
913. Draft and Final Chapter 9 – System Analysis. Prepare Chapter 9 from the Model
Calibration TM developed under On-call Task Order T09-013 and work of this task.
Document the methodology and results of the System Analysis of the system deficiencies
and improvements. City comments and Consultant responses will be tracked in the
Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
Hydraulic model formulation and calibration will be completed under On-call Task Order
T09-013.
City to provide summary of current asset management program
City Deliverables
Comments on draft Chapter 9 – System Analysis
Repair and replacement program
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Consultant Deliverables
Meeting No. 9 Agenda, Materials, and Minutes
Meeting No. 10 Agenda, Materials, and Minutes
Meeting No. 11 Agenda, Materials, and Minutes
Draft Bonney Lake Service Area Improvements TM
Final Bonney Lake Service Area Improvements TM
Draft Chapter 9 – System Analysis
Final Chapter 9 – System Analysis
Meetings
Meeting No. 9 - System Analysis
Meeting No. 10 - Fire and System Pressure Analysis
Meeting No. 11 - Identified Improvement Projects
TASK 1000 – CAPITAL IMPROVEMENTS PLAN
This Task will summarize the recommended improvements for the sources of supply, storage,
distribution and transmission, and pressure zones in accordance with the City’s Policy and
Criteria. Total project costs will be developed for each recommended improvement and ranked
by priority. This task will develop Chapter 10 Capital Improvement Program for the Plan.
Task 1000 Activities
1001. Cost Estimates. Develop opinions of project cost for pipe replacement, pump station,
reservoir, treatment, and other improvement projects identified by City. Summarize the
recommended system improvements for the short term (6 years), medium term (10
years), and long term (20 years).
1002. Project Prioritization. Obtain project prioritization criteria from City. Prioritize all projects
into 6-year, 10-year and 20 year schedules based on evaluation during the Plan. Projects
not identified in the Plan will be identified by the City and included for prioritized during this
task.
1003. Meeting No. 12 - Capital Improvements Plan. Determine final CIP projects and costs.
Prepare an agenda, presentation materials, and document discussions, including action
items and decisions, in meeting minutes.
1004. Electronic CIP. Develop an electronic CIP spreadsheet tool to include a full sheet on each
project and a summary CIP for all projects. Project costs and timing will be linked such
that City staff may revise costs and timing and the CIP will automatically be updated.
1005. Draft and Final Chapter 10 – Capital Improvements Plan. Prepare draft Chapter 10 for
City’s review and approval. City comments and Consultant responses will be tracked in
the Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
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Assumptions
City provides bid costs of recent projects, if available.
City Deliverables
Comments on draft 10 – Capital Improvements Plan
Consultant Deliverables
Meeting No. 12 Agenda, Materials, and Minutes
Draft Chapter 10 – Capital Improvements Plan
Final Chapter 10 – Capital Improvements Plan
Electronic CIP
Meetings
Meeting No. 12 - Capital Improvements Plan
TASK 1100 – FINANCIAL
The purpose of this task is to summarize the City’s total cost of providing water service,
assurances that the utility improvement schedule will be implemented and established fees for
service. It is anticipated that the City will lead this task and develop the Financial Chapter.
Carollo will support the City to incorporate into the Plan. The Chapter will include historical
financial performance review, capital facilities charge update, capital financing plan, operating
forecast, revenue needs assessment. This task will develop Chapter 11 – Financial of the Plan.
Task 1100 Activities
1101. Meeting No. 13 – Financial Analysis. Facilitate a workshop to discuss the financial
analyses. Prepare an agenda, presentation materials, and document discussions,
including action items and decisions, in meeting minutes.
1102. Draft and Final Chapter 11 – Financial. Review draft Chapter 11 prepared by City. City
comments and Consultant responses will be tracked in the Comment Response Log.
Comments on this chapter will be incorporated into the final Plan.
Assumptions
The City will perform the financial analysis and develop Chapter 11.
Scope does not include changes to the City’s existing rate structure.
City Deliverables
Requested data
Comments on draft Chapter 11 – Financial Plan
Consultant Deliverables
Meeting No. 13 Agenda, Materials, and Minutes
Draft Chapter 11 – Financial Plan
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Final Chapter 11 – Financial Plan
Meetings
Meeting No. 13 – Financial Analysis
TASK 1200 – OPERATIONS AND MAINTENANCE
The purpose of this task is review and evaluate the City’s Operations and Maintenance Program
(O&M) to develop Chapter 12 – Operations and Maintenance of the Plan. The current O&M
program will be evaluated against DOH requirements and AWWA G200-09 Standards. The task
will provide a plan for establishing a formal repair and replacement program.
Task 1200 Activities
1201. Data Request. Develop and submit a request for data required for Chapter 8. The
following data are anticipated to be required:
a. Copy of the organization chart, coliform monitoring plan, emergency response plan,
cross-connection control program (or enabling ordinance).
b. City’s Vulnerability Assessment.
c. Editable, electronic version of Coliform Monitoring Plan
1202. Meeting No. 14 – O&M Program Review. At a meeting with Operations, the programs
completed since the last plan will be discussed. Carollo will summarize the current
operations and maintenance programs in accordance with the DOH Planning Handbook.
Collect information regarding control system.
1203. O&M Analysis. Conduct O&M analysis to identify deficiencies and recommendations.
a. Discuss with Operations the programs completed since the last plan, which may
occur during Meeting No. 12. Summarize the current operations and maintenance
programs in accordance with the DOH Planning Handbook. Programs may include
1) Operator Certificates
2) Lead free
3) Utilities Field Operation Support Center
4) Cross Connection Control Program
5) Public Notification Plan/Procedures
b. Review current operation and maintenance program in relation to regional, State
and National water operation standards, including AWWA G200-09 Standards. The
review will include also include the existing asset management program and the
City’s Vulnerability Assessment. Propose recommendations and develop CIPs, if
needed, based on the review.
c. Aid the City in developing a formal repair and replacement plan. The task will
include a mission statement, assessment of needs, and milestones needed to
create a formal program.
d. Summarize meter replacement and advanced metering infrastructure study.
Incorporate findings on suggested meter replacement schedule into the CIP.
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1204. Coliform Monitoring Plan. Review existing Coliform Monitoring Plan. Update monitoring
plan to address changes to Maximum Contaminant Levels (MCL) and MCL Goals, as well
as the new treatment technique for Coliform bacteria. Update sampling, assessment,
corrective action, and public notice elements if necessary. Develop an electronic draft of
the updated Coliform Monitoring Plan will be submitted for the City’s review and approval.
City comments and Consultant responses will be tracked in the Comment Response Log.
City comments will be addressed in the final Coliform Monitoring Plan, which will be
submitted electronically to the City.
1205. Control System Analysis. Review and document updates to City’s SCADA and control
system in Chapter 12. Include CIP for continued system and software upgrades. Evaluate
future uses of SCADA and advanced meter infrastructure to aid in O&M and other
business functions.
1206. Meeting No. 16 – Operations and Maintenance Summary. The Consultant will present the
methods and results of the Operations and Maintenance evaluation for the City’s review
and approval. Prepare an agenda, presentation materials, and document discussions,
including action items and decisions, in meeting minutes.
1207. Draft and Final Chapter 12 – Operations and Maintenance. Prepare draft Chapter 12 for
City’s review and approval. City comments and Consultant responses will be tracked in
the Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
Editable electronic version of Coliform Monitoring Plan is available.
City Deliverables
Requested data
Comments on draft Coliform Monitoring Plan
Comments on Chapter 12 – Operations and Maintenance
Consultant Deliverables
Meeting No. 14 Agenda, Materials, and Minutes
Meeting No. 15 Agenda, Materials, and Minutes
Draft Coliform Monitoring Plan
Final Coliform Monitoring Plan
Draft Chapter 12 – Operations and Maintenance
Final Chapter 12 – Operations and Maintenance
Meetings
Meeting No. 14 – O&M Program Review
Meeting No. 15 – Operations and Maintenance Summary
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TASK 1300 - PROJECT MANAGEMENT
The purpose of this task is to direct all activities within the Plan as assigned by the City and
maintain the project within the contracted scope, schedule, and budget. This includes project
administration, monthly invoicing, client and team coordination and quality assurance/quality
control review necessary to successfully complete the assigned chapter of the Plan to the City’s
expectations. Additionally, the Consultant will develop a Project Management Plan (PMP) and
lead the initial team kick-off meeting.
Task 1300 Activities
1301. Monthly Progress Reports and Invoices. This subtask includes assisting the project team
members in the implementation of the task items, reviewing the work-in-progress reports
and monthly invoices. Prepare and submit monthly activity reports showing current project
scope, budget and schedule status and identifying key issues or elements of the project
that will need to be addressed in the proceeding weeks. An electronic version of the
monthly progress reports and invoices will be sent to the City for review and approval.
1302. Project Management Plan. Prepare a Project Management Plan (PMP) that describes
project roles and responsibilities, lists contact information for the project team, describes
communications protocols, quality management, and including the scope of services,
schedule, and budget. Quality Management includes, but is not limited to, the following
elements:
a. Project Manager overview of all primary documents to verify technical consistency
and compliance with contract requirements.
b. Designate and assign qualified consultant staff to develop assigned project
deliverables, and manage consultant staff for schedule, quality and budget relative to
assigned deliverables.
c. Develop a proposed timeline for project deliverables with a target DOH Plan
submittal by October 15, 2014.
d. Resolution of all review comments with a memorandum summarizing key comments
and the manner in which each was addressed in the work.
The PMP will be introduced and discussed with the Consultant and the City project team
at the Project kick-off meeting. A revised final PMP will be delivered after the Project
Initiation Meeting.
1303. Client Coordination
a. Manage the consultant project team to track time and budget, work elements
accomplished, work items planned for the next period, manpower, scope changes,
time and budget needed to complete the project.
b. Create and maintain a working project schedule based on the schedule in the PMP.
c. Review project status, including scope, budget, and schedule.
1304. Continuity with 2012 Plan
a. Identify agency comments on 2012 Plan that were deferred to the 2015 Plan.
Comments will be transferred to the 2015 Record of Comment Log and responses
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will be updated based on activities that have occurred since the 2012 Plan. Action
items needed to address each unresolved comment will be documented and
addressed in the appropriate section.
Assumptions
The PMP will be updated with full incorporation of review comments once after the City
review of the draft PMP.
The total length of the project is twenty four (24) months.
City provides required documents for appendices.
City Deliverables
Team member contact information.
PMP review for completeness.
Receive, review, and process Consultant invoices in a timely manner.
Respond to data request in a timely manner.
Consultant Deliverables
Data request list
Draft Plan outline
Draft PMP
Final PMP
Twenty four (24) monthly progress reports and invoices
Meetings
None
TASK 1400 – PLAN INTEGRATION
The purpose of this task is to integrate comments on the Plan into a clear and comprehensive
Water System Plan document. The City Draft Plan will be prepared, including an executive
summary. This task also includes incorporating comments and developing the Agency Review
Draft Plan and Final Plan.
Task 1400 Activities
1401. Executive Summary. Prepare an executive summary, summarizing each element of the
Comprehensive Plan.
1402. City Draft Plan. Prepare Cover Sheet, Table of Contents, and Executive Summary.
Compile Chapters and develop Appendices. Prepare review draft document for City Staff
in eight (8) notebook binder copies.
1403. Meeting No. 16 - City Draft Plan. Meet with City to discuss comments of draft document.
Incorporate comments to be included into Agency Draft Plan.
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1404. Additional Meetings. Up to two additional meetings for Plan review as determined by City
staff.
1405. Agency Draft Plan. Incorporate City comments into an Agency Draft plan to be submitted
for agency review. Eight notebook binder, one camera-ready, and one PDF will be
developed for City reproduction and distribution of Plan to Agencies and Adjacent
Purveyors.
1406. Final Plan. Consultant will review agency review letters for incorporation into the Final
Plan. Delivery of the Final Plan will include two PE-stamped original notebook binders,
one PE-stamped camera-ready, one PDF, and all electronic files.
Assumptions
City provides required documents for appendices, including acceptance ordinances.
It is anticipated that City will distribute the Plan to DOH, County agencies, and adjacent
purveyors review for approval. The City will collect public and agency review comments
and deliver to Consultant. City will develop written responses received during Agency
Review process.
City Deliverables
City Comments
Public and Agency Review Comments
Consultant Deliverables
Executive Summary
City Draft Plan
Meeting No. 16 Agenda, Materials, and Minutes
Additional Meetings Agenda, Materials, and Minutes
Agency Draft Plan
Final Plan
Meetings
Meeting No. 16 - City Draft Plan
Up to two additional meetings
TASK 1500 – MANAGEMENT RESERVE
The objective of this task is to provide additional engineering services throughout delivery of the
Project (e.g. additional workshops, meetings, evaluations, etc.). Work performed under this task
will require prior written authorization from City’s Project Manager. Authorization will specify the
requested scope of services and cost for the work, which will be reviewed, negotiated, and
agreed upon by the Project Manager and Consultant prior to performing the work.
SUMMARY
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The following tables provide a summary of the meetings and deliverables anticipated for this
scope of services.
Meetings Title
Meeting No. 1 Project Kickoff Meeting
Meeting No. 2 Retail Water Service Area/Policies and Criteria
Meeting No. 3 Demographic Analysis
Meeting No. 4 Demand Projections
Meeting No. 5 Water Supply Analysis
Meeting No. 6 Wellhead Protection
Meeting No. 7 Water Quality
Meeting No. 8 WUE Program Review
Meeting No. 9 System Analysis
Meeting No. 10 Fire and System Pressure Analysis
Meeting No. 11 Identified Improvement Projects
Meeting No. 12 Capital Improvements Plan
Meeting No. 13 Financial Analysis Methodology
Meeting No. 14 O&M Program Review
Meeting No. 15 Operations and Maintenance
Meeting No. 16 City Draft Plan
Additional Meetings Up to 2 additional Plan Review Meetings TBD by City
Deliverables
Project Management Plan
All Meeting Agendas & Minutes
Monthly Progress Reports (with invoices)
Data Request Spreadsheet
Executive Summary
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Deliverables
Draft & Final Chapter 1 – Introduction
Updated Retail Water Service Area
Draft & Final Chapter 2 – Planning Considerations
Draft & Final Chapter 3 – Policies and Conditions
Draft & Final Chapter 4 – Water Requirements
Electronic Demand Model
Draft & Final Chapter 5 – System Analysis
Draft & Final Chapter 6 – Water Resources
Draft & Final Chapter 7 – Water Quality
Draft & Final Chapter 8 – Water Use Efficiency
Draft & Final Bonney Lake Service Area Improvements TM
Draft & Final Chapter 9 – System Analysis
Draft & Final Chapter 10 – Capital Improvement Plan
Wellhead Protection Plan Report
Electronic CIP
Draft & Final Chapter 11 – Financial
Draft & Final Chapter 12 – Operations and Maintenance
Draft & Final Coliform Monitoring Plan
City Draft Plan
Agency Draft Plan
Final Draft Plan & All Electronic Files
DI.E Page 72 of 102
City of Auburn
Comprehensive Water System Plan Update
Budget Estimate
Task Total Cost
Task 100 - Introduction 9,487.00$
Task 200 - Planning Considerations 10,587.00$
Task 300 - Policies and Criteria 9,260.00$
Task 400 - Water Requirements 28,768.00$
Task 500 - Existing System 11,398.00$
Task 600 - Water Resources 44,047.00$
Task 700 - Water Quality 24,040.00$
Task 800 - Water Use Efficiency 17,947.00$
Task 900 - Hydraulic Analysis 69,555.00$
Task 1000 - Capital Improvements Projects 24,717.00$
Task 1100 - Financial 3,676.00$
Task 1200 - Operations and Maintenance 39,376.00$
Task 1300 - Project Management 39,194.00$
Task 1400 - Plan Integration 49,840.00$
Task 1500 - Management Reserve 25,000.00$
Total 406,892.00$
Capital Facilities Plan Budget
2013 -$
2014 330,000.00$
Total 330,000.00$
DI.E Page 73 of 102
AGENDA BILL APPROVAL FORM
Agenda Subject:
Comprehensive Stormwater Drainage Plan
Date:
October 28, 2013
Department:
Public Works
Attachments:
Scope of Work
Budget Estimate
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Wagner Staff:Carlaw
Meeting Date:November 12, 2013 Item Number:DI.F
AUBURN * MORE THAN YOU IMAGINEDDI.F Page 74 of 102
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Page 1 of 10
EXHIBIT AEXHIBIT AEXHIBIT AEXHIBIT A
SCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICES
CITY OF AUBURN COMPREHENSIVECITY OF AUBURN COMPREHENSIVECITY OF AUBURN COMPREHENSIVECITY OF AUBURN COMPREHENSIVE STORMWATERSTORMWATERSTORMWATERSTORMWATER DRAINAGEDRAINAGEDRAINAGEDRAINAGE PLAN UPDATEPLAN UPDATEPLAN UPDATEPLAN UPDATE
OCTOBEROCTOBEROCTOBEROCTOBER 2013201320132013
Brown and Caldwell (BC) is pleased to present this scope of work (SOW) to the City of Auburn (City) to
update its 2009 Comprehensive Stormwater Drainage Plan (2009 Drainage Plan). The purpose of
the 2014 Drainage Plan Update is to guide the operation, maintenance, and improvements of the
City’s storm drainage system.
This SOW consists of nine tasks as follows:
· Task 1: Project Management
· Task 2: Evaluate Storm Drainage Utility Policies
· Task 3: Problem Identification and Evaluation
· Task 4: Develop Capital Improvement Program
· Task 5: Document Existing Maintenance and Operations Program
· Task 6: Staffing Plan
· Task 7: Financial Program
· Task 8: Prepare Storm Drainage Comprehensive Plan
· Task 9: Prepare Pipe Criticality and CMMS Integration Plan
The activities, deliverables, and assumptions associated with each task are described in detail
below.
Task 1. Project Management
The BC Project Manager will prepare a Project Management Plan (PMP) at the outset of the project.
The PMP will include a copy of the project scope, schedule, communication protocols, quality
control/quality assurance (QA/QC) measures, team member work assignments, a heath and safety
plan, and change management procedures. The BC Project Manager will manage project staff and
sub-consultants throughout the duration of the project to ensure compliance with project budget,
schedule, and QA/QC objectives.
The BC Project Manager will keep the City Project Manager informed with regard to project status
through biweekly conference calls, monthly status reports, and meeting summary notes. The BC
Project Manager will conduct two project status meetings with the City at major project milestones.
The meetings will provide opportunities to:
· update City staff on work completed to date
· elicit feedback and make key decisions regarding project activities and plan
recommendations
· identify scope, schedule, and/or budgetary adjustments (if needed).
BC will prepare monthly invoices including expenditures by task, hours worked by project personnel,
and other direct expenses with the associated backup. The project schedule will be updated and
distributed as necessary to reflect changes.
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Deliverables:
· Meeting agendas and summary notes for two (2) project status meetings
· Up to twelve (12) monthly status reports
· Up to twelve (12) monthly invoices
Assumptions:
· Up to three (3) members of the BC team, including the BC project manager, will attend each
of the two (2) project status meetings.
· All meetings will be held at BC’s Seattle office.
· Conference calls or status updates will be held on a biweekly basis.
· Project duration is up to twelve (12) months.
Task 2 – Evaluate Level of Service Goals, Practices, and Policies
The purpose of this task is to evaluate the City’s current codes, practices, and policies with respect
to regulatory requirements, utility service goals, low impact development (LID) and staff availability.
BC will review current local, State, and Federal regulations to identify compliance requirements and
other potential emerging issues. BC will also review and evaluate applicable sections of the Auburn
City Code (ACC) and policies contained within the City’s current Comprehensive Plan to identify
revisions and/or additions needed to maintain regulatory compliance or to address issues that are
likely to arise during the six-year planning period. The review and evaluation of regulations pertaining
to the NPDES Phase II Permit will be completed by BC under a separate contract (NPDES Compliance
Assistance 2013-14), and the deliverables will be summarized in the Comprehensive Plan Update.
BC will review the Level of Service (LOS) goals from the 2009 Drainage Plan and work with City staff
to revise those goals to align with regulatory requirements and policy recommendations. BC will
prepare a preliminary set of LOS goals with references to specific codes, policies, and/or accepted
standards of practice.
As subsequent tasks are completed, LOS goals will be revised and refined to reflect priorities and
cost constraints. For example, the improvements necessary to meet a selected conveyance
performance criterion could result in exceedingly high capital costs; in which case, the criterion
would need to be adjusted to reach a more achievable standard. Similarly, the results of the
Operations and Maintenance Review (Task 5) and the Staffing Plan (Task 6) will be used to refine
LOS goals related utility practices, operations, and maintenance procedures.
After Tasks 3 through 7 have been completed, BC and the City will work together to finalize the LOS
goals and develop recommendations for code and policy revisions, changes in operational
procedures, and/or staffing needs.
Deliverables:
· Draft/preliminary LOS goals
· Staffing needs to meet the operational changes will be included in the Staffing Plan (Task 6).
· Revised table of LOS goals addressing the City’s comments on the draft version.
Assumptions:
· Two (2) members of the BC project team will attend up to two (2) meetings with the City to
discuss LOS goals, stormwater codes and design standards, applicable policies, and
recommended changes.
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· NPDES Compliance Assistance 2013-2014 Project will be conducted concurrently with this
project and will provide information in a timely manner such that the overall project schedule
will not be delayed.
· BC’s assessment of emerging regulatory issues will be based on our current understanding
of regulatory issues in Washington State; 8 hours has been budgeted for this effort.
· All deliverables will be submitted in electronic format.
Information to be provided by the City:
· All applicable sections from the ACC and relevant policy documents.
· Information on City practices and staffing.
· One set of consolidated comments on the preliminary recommended LOS goals.
· One set of consolidated comments on the revised LOS goals.
Task 3 – Problem Identification and Evaluation
The City initiated a substantial system data inventory effort during the development of the 2009
Drainage Plan. The entire city was divided into drainage subbasins which were ranked based on
established criterion such as known drainage problems. The basin ranking (high, medium or low)
was used to prioritize data inventory and modeling efforts. Hydrologic and hydraulic SWMM models
were prepared for the high and medium ranked subbasins. For the basins that were ranked as low
priority, hydraulic SWMM models were prepared. A large portion of the City’s subbasins were not
included in the priority ranking and no models were prepared for these subbasins.
The City has since conducted flow monitoring at several locations to support model calibration and
CIP implementation. The City has also continued the data inventory effort since the completion of
the 2009 Drainage Plan, with the long-term goal of mapping its entire storm drainage system and
updating the Geographic Information System (GIS). The data inventory effort is ongoing. Data
collected from this effort will be used to support the model development.
Figure 1 provides a summary of the current status of the City’s subbasin modeling efforts.
Subtask 3.1 Data Review and Subbasin Prioritization
BC will review the current status of the data inventory and model development activities, as well as
recent changes to the system due to capital improvement projects. BC will also review the flow
monitoring data that has been collected by the City since the 2009 Drainage Plan. BC will then meet
with the City to discuss the status of the data, known problems, and priorities for capital
improvements. BC and the City will then define new subbasin priorities and identify the eight highest
priority subbasins for model development/ refinement, capacity analyses, and project modeling
(such as the B, C, D, and F subbasins).
Subtask 3.2. Model Development/Refinement
For existing models, BC will review model elements, including detention storage ponds, infiltration
ponds, water quality facilities and pump station data and update where necessary. BC will update
the existing models to include any improvements or system modifications that have occurred since
the last model update. If no model exists for an identified high-priority subbasin, BC will develop the
model using information from the City’s Geographic Information System (GIS).
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Subtask 3.3. Model Calibration
BC will calibrate the models based on observed conditions such as measured flow rates, water
levels, pump run times, and anecdotal flooding conditions. BC will also run validation simulations to
demonstrate that the model can adequately reproduce observed conditions.
Subtask 3.4. Pump Station Evaluation
BC will use the models developed in subtasks 3.2 and 3.3 to simulate the impacts to the storm
drainage system from pump station failures. BC will map the resultant inundation areas for each of
the City’s six stormwater pumping stations. The modeled scenarios will be linked to the City’s
updated LOS goals. It is assumed that up to two scenarios will be evaluated for the following pump
stations: Brannan Park, Emerald Park, West Main Street and White River. It is assumed that one
additional scenario will be evaluated for both the A Street and Auburn Way S pump stations due to
their proximity to critical facilities.
Subtask 3.Subtask 3.Subtask 3.Subtask 3.5555. . . . EvalEvalEvalEvaluuuuate ate ate ate Drainage Problems in Annexation areaDrainage Problems in Annexation areaDrainage Problems in Annexation areaDrainage Problems in Annexation areassss
BC will review the storm drainage infrastructure in the annexation areas to identify potential
inadequacies with the storm drainage system. The review will encompass both the Lea Hill
annexation area subbasins (AAA, ZZ, BBB, YY, AZ, CCC, WW, W, and UU) and the West Hill annexation
area subbasins (SS, RR, M, OO, PPP, L, NNN, QQ, and K).
The initial review will be a desktop evaluation of data from the GIS system, which will proceed as
soon as the data inventory is completed for each basin. The focus of the initial review will be to
identify inadequacies such as incomplete systems, missing easements/drainage rights of way, and
insufficient inlet structures. BC will then develop recommendations for general improvements.
The City will provide BC with a list of known drainage problem areas (up to 10 areas). BC will conduct
site visits to assess the problems, investigate possible causes, and identify potential solutions. BC
will approximate peak discharges and perform basic hydraulic calculations to evaluate capacity
deficiencies and size drainage system components for conceptual design of improvement projects.
Potential improvements could include ditch and pipe extensions, culvert replacements, LID project
components and/or new curb, gutter, and inlet structures. Up to 10 projects will be included in the
six-year CIP (refer Task 4).
Subtask 3.6. Technical Memorandum
BC will prepare a technical memorandum summarizing the results of the data review, subbasin
prioritization, model development and model calibration and validation results. The technical
memorandum will also include a summary of the drainage problem evaluation in the annexation
areas.
Deliverables:
· Updated SWMM5 hydraulic modeling files for each of the eight identified high-priority
subbasins.
· Technical memorandum summarizing the results of the data review, subbasin prioritization,
model development, and the calibration and validation results, and summary of the drainage
problem evaluation in the annexation areas.
· Summary of pump station evaluation and maps of inundation areas for each simulated pump
station failure
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Assumptions:
· Modeling efforts will focus on the eight highest priority subbasins identified in Subtask 3.1;
system-wide modeling will not be completed for this project.
· The budget for this task assumes that up to four sub-basin models will need to be developed
from GIS data (i.e. no existing model)
· The City will provide updated GIS data compiled from its data inventory mapping efforts to
support the model build and update, and the evaluation of drainage problems in the
annexation areas.
· Up to ten (10) drainage problems will be evaluated for the annexation areas.
· It is anticipated that this task will be completed concurrently with other scoped tasks.
· The updated models will be used to evaluate proposed capital improvements as part of
Task 4.
· All deliverables will be submitted in electronic format.
Information to be provided by the City:
· Information and as-built data for current and/or on-going capital improvement projects
affecting the high-priority subbasins.
· Updated GIS data of the storm drainage system
· Flow monitoring data, water level measurements, pump station logs.
· List of known problems and priority areas for capacity evaluations, including known problems
in the annexation areas.
· Anecdotal flooding information and/or qualitative descriptions of observed problems.
· One set of consolidated City comments on the draft technical memorandum.
· The draft technical memorandum will be revised based on the comments and provide to the
City as an appendix to the 2014 Drainage Plan Update.
Task 4 – Develop Capital Improvement Program
BC will integrate the information gathered in the previous phases of the project, including revised
LOS goals, problem identification and model evaluation, to develop a draft list of projects for the City.
BC will also review the 6-year and 20-year CIP from the 2009 Drainage Plan and determine which
projects have been completed, resolved, or mitigated and which projects need to be carried over for
inclusion in the Drainage Plan Update.
BC will conduct project-specific modeling to identity and evaluate alternatives for up to eight projects
located within the prioritized subbasins. Projects carried over from the 2009 Drainage Plan will be re-
evaluated with the revised models developed in Task 3 and updated as necessary. Projects will be
evaluated to ensure the relevant LOS goals are addressed by the proposed improvements. BC will
also develop conceptual design for drainage improvements for up to ten projects located within
annexation areas, as identified in Subtask 3.5.
BC will then work with the City to prioritize projects for inclusion in the 6-year CIP, given annual
funding and staff availability. BC will prepare a concise summary and planning-level cost estimates
for each project in the 6-year CIP. The summary will include problem ID, name, and priority; a brief
assessment of the problem; a brief description of the proposed solution including sizes for any new
facilities (e.g., pipe lengths and diameters, pump station capacity, etc.); and a GIS-based sketch of
the proposed improvements. The assumptions used to develop the cost estimates will be
transparent and well-documented. The remaining projects, which will form part of the 20-year CIP,
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will be summarized and tabulated. Preliminary cost estimates will be developed but projects sheets
and detailed cost estimates will not be prepared.
The cost estimates will be prepared in a format that will allow the City to update the unit costs with
current market values as needed in the future. After planning-level cost estimates have been
developed, BC will meet with the City to discuss the results of the alternatives evaluations.
Deliverables:
· Draft list of CIP for City review
· Draft project summary sheets, including planning-level cost estimate and site map, for each
proposed storm improvement
· Revised project summary sheets for each proposed storm improvement
Assumptions:
· All deliverables will be submitted in electronic format.
· The CIP cost estimating will be limited to preliminary planning-level cost estimates based on
recent City, consultant experience and bid tabs, with appropriate allowances for project
contingencies and unknowns.
· For the existing system, the CIP is limited to capital projects (i.e. it will not include
administrative, policy, and operational changes).
· The budget for this project assumes up to 18 projects will be included in the 6-year CIP (8 in
the prioritization areas and 10 in the annexation areas).
· Pump station condition assessment is not included.
· Two BC staff members will attend a meeting with the City to present the draft CIP.
· The City will review the draft CIP, summary project sheets, and planning-level cost estimate
once, and will provide a single set of review comments to BC. The City will resolve all
conflicting review comments prior to delivery to BC.
· Projects included in the 20-year CIP will be summarized in tabular form for presentation in
the Plan Update.
Information to be provided by the City:
· Bid tabulations for recent storm drainage projects. BC will incorporate the bid tabulation data
into its unit cost estimates for this project.
· Anticipated annual City funding for stormwater projects and available staff resources, for use
in determining the project implementation capacity for the CIP.
Task 5 – Document Existing Maintenance and Operations Program
BC will document the City’s current storm drainage system operation and maintenance (O&M)
program. The 2009 Drainage Plan, Appendix I System Operation and Maintenance summarize key
elements of an O&M program to be used as a framework for transitioning the City’s maintenance
efforts from a reactive state to a planned maintenance environment.
BC will conduct two interviews with City O&M staff to discuss the existing O&M program and identify
any changes that have occurred since the 2009 Drainage Comp Plan, including implementation of
the steps identified in Appendix I. BC will review existing O&M documentation provided by the City.
Items that may be included in this review are:
· documenting drainage ditch maintenance
· documenting drainage line maintenance
DI.F Page 80 of 102
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Page 7 of 10
· gravity sewer inspections and cleanings
· catch basin inspection and cleaning
· documenting pump station maintenance
· documenting equipment maintenance.
Deliverables:
· Revised Appendix I to reflect the City’s current O&M program for inclusion in the Comp Plan
update.
Assumptions:
· All deliverables will be submitted in electronic format.
· No new O&M procedures will be generated.
· Work is limited to compiling existing procedures for inclusion in the 2014 Drainage Plan
Update.
· Two BC staff will participate in two meetings (interview sessions) with City staff.
· The City will provide one set of consolidated City comments on the Revised O&M appendix.
Comments will be used to update the appendix for inclusion in the 2014 Drainage Plan
update.
Information to be provided by the City:
· Existing system operation and maintenance, including routine operations, preventive
maintenance, and related information
· Changes in O&M program as defined in Appendix I of the 2009 Drainage Plan
Task 6 – Staffing Plan
BC will develop a staffing plan that is necessary to implement the new activities prescribed in the
2014 Drainage Plan Update. The staffing plan will include planning-level estimates of City staff time
and non-labor costs (e.g., equipment purchases, contractors) for additional costs during the 6-year
planning period. This plan will incorporate staffing needs to comply with the Phase II NPDES permit,
as developed by BC for the City under the NPDES Compliance Assistance (2013-14) Project, as well
as other staffing needs identified under Task 2.
Deliverables:
· Draft Staffing Plan for City review.
Assumptions:
· All deliverables will be submitted in electronic format.
· The results of the NPDES Compliance Assistance (2013-2014) Project will be available prior
to development of the Draft Staffing Plan.
· Two BC staff will participate in one meeting with City staff.
Information to be provided by the City:
· Information, not previously provided for the NPDES Compliance Assistance (2013-2014)
Project, needed to identify FTE allocations, loaded staff costs, and other elements of the
estimate.
· Current utilization of existing equipment to assist in determining new equipment purchase
requirements
DI.F Page 81 of 102
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Page 8 of 10
· One set of consolidated comments on the Draft Staffing Plan. The City’s comments will be
incorporated in the Staffing Plan for inclusion in the 2014 Drainage Plan Update.
Task 7 – Financial Program
The purpose of this task is to summarize the City’s total cost of providing stormwater service,
assurances that the utility improvement schedule will be implemented and established fees for
service. The City will lead this task and develop the financial information. BC will update the Financial
Plan chapter from the previous plan and incorporate it into the Plan. The Chapter will include
historical financial performance review, capital facilities charge update, capital financing plan,
operating forecast and revenue needs assessment.
Deliverables:
· Draft update of Chapter 8 (Financial Plan) of the 2009 Drainage Plan.
· Final update of Chapter 8 (Financial Plan) of the 2009 Drainage Plan, which will be included
in the 2014 Drainage Plan Update.
Assumptions:
· Two BC staff members will meet with City staff to provide the CIP, implementation schedule,
and other background information necessary for the City to develop the financial information.
· The City will perform the financial analysis and provide all necessary data to develop Chapter
8
· The Chapter 8 from the previous plan will be used as a template for the update
· The scope does not include changes to the City’s existing rate structure
· The City will review the draft Chapter 8 update once, and will provide a single set of review
comments. All conflicting review comments will be resolved by the City prior to delivery.
Information to be provided by the City:
· Financial data to update Chapter 8.
Task 8 – Prepare Storm Drainage Comprehensive Plan
BC will use the results of the previous tasks to prepare a preliminary draft Comprehensive
Stormwater Drainage Plan for City review. BC proposes that the document consist of the following
four parts:
· Plan Overview: Prepared for general public/stakeholders to present a general understanding
of the Drainage Plan contents.
· Executive Summary: The intended audience is the City Mayor, Planning Commissioners, City
Council, and key stakeholders. The executive summary provides policy perspective, general
technical understanding, background (for recommended policies, programs, and projects),
and links to financial policies/strategies.
· Comprehensive Plan: This is the main body of the document, intended for City staff who will
be implementing the Drainage Plan recommendations. The Comprehensive Plan will consist
of a concise summary of the planning process and focus primarily on the recommended
improvements and policies. It will also address continuity from the 2009 Plan, and discuss
the status of recommendations from the Plan. The CIP will focus on projects that the City
could implement over the next 6 years, given anticipated funding, equipment and staff
DI.F Page 82 of 102
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Page 9 of 10
resources. Project needs identified, but not listed in the 6-year plan, will be listed as future
projects.
· Appendices: Supporting information (e.g., model data and cost estimate details) would be
provided in appendices for City staff needing specific detail.
BC will present the draft Storm Drainage Comprehensive Plan to the Public Works Committee (PWC)
and submit the draft for City review. BC will assist the City in providing draft Plans for inter-local
agency review. BC will clarify or amend the Comprehensive Plan to incorporate comments produced
during draft review. It is anticipated that there will be two draft reviews prior to finalization of the
plan. The final plan will be presented to both the PWC and the City Council.
Deliverables:
· Preliminary Draft Drainage Comprehensive Plan (four hard copies plus PDF)
· Public Review Draft Drainage Comprehensive Plan (ten hard copies plus PDF) (Plus 15 copies
of the Executive Summary with a CD of the draft plan)
· Final Drainage Comprehensive Plan (Eight hard copies plus PDF)
Assumptions:
· One preliminary draft Drainage Plan will be prepared.
· One public review draft Drainage Plan will be prepared.
· The draft Drainage Plans will be submitted to a maximum of three reviewing parties: the City,
stakeholders, and regulator reviewers.
· One workshop will be held with the City to present the draft Drainage Comp Plan.
· One final Drainage Comp Plan will be prepared.
· BC will attend two PWC meetings and one City Council meeting
Information to be provided by the City:
· The City will compile review comments, resolve any conflicting comments, and provide BC
with a single set of comments on the preliminary and public review drafts.
Task 9 – Prepare Pipe Criticality and CMMS Integration Plan
BC will provide assistance in defining an approach and requirements for implementing the previously
developed pipe criticality analysis methods in the City’s Cartegraph computerized maintenance
management system (CMMS). BC will perform this in two stages, 1) defining the system
requirements through a workshop, and 2) drafting a System Requirements Specification detailing the
requirements in a form that is actionable for a Cartegraph implementer while providing traceability
for the city to confirm the changes were performed in the expected manner.
Subtask 9.1 Requirements Definition Workshop
BC will conduct an initial requirement definition workshop with the City to outline the business and
technical requirements that must be met in order for the Cartegraph system to effectively allow City
employees to access and use the Pipe Criticality information.
DI.F Page 83 of 102
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Page 10 of 10
Subtask 9.2 System Requirements Specification
BC will collect and analyze the information gathered during the initial workshop and draft a System
Requirements Specification that outlines the system requirements document. BC will work with City
staff to review the requirements and tailor them to represent the City’s needs. BC will then provide a
final System Requirement Specification that can be used by the City to facilitate the identification
and retention of a qualified Cartegraph implementer.
Deliverables:
· A System Requirements Specification detailing the requirements to a pipe criticality analysis
component within the City’s existing CMMS
Assumptions:
· The City will arrange for appropriate staff to attend meetings (M&O staff who use the CMMS
and criticality model, planning staff, IT staff who “own” Cartegraph, and someone who can
provide feedback on what the City is or is not willing to pay for an Asset Management Module
from Cartegraph).
· BC is not required to purchase Cartegraph.
· No updates to the existing pipe criticality model are included in this work.
· BC is not responsible for changes to the City’s Cartegraph database or software.
· BC staff will attend one on-site workshop not to exceed 3 hours in length
· A maximum of 3 revisions will be made to the System Requirement Specification
· This work will be summarized in the final Drainage Comp Plan, but the implementation plan
will not be included as an appendix.
Information to be provided by the City:
· Asset management goals related to pipe criticality.
DI.F Page 84 of 102
Auburn, City of (WA) -- Auburn Drainage Plan Update
Phase Phase Description Total Effort
001 Project Management $32,200
Leave Blank and Protected
002 Evaluate Storm Drainage Utility Policies $17,050
Leave Blank and Protected
003 Problem Identification and Evaluation $114,439
Leave Blank and Protected
004 Develop Capital Improvements Projects $71,643
Leave Blank and Protected
005 Document existing Maintenance & Operations Program $14,007
Leave Blank and Protected
006 Staffing Plan $10,490
Leave Blank and Protected
007 Financial Plan $8,229
Leave Blank and Protected
008 Prepare Comprehensive Drainage Plan $59,585
Leave Blank and Protected
009 Prepare Pipe criticality &CMMS Integration Plan $18,628
Leave Blank and Protected
GRAND TOTAL $346,271
Comprehensive Storm Drainage Plan Update Budget
2013 $175,000
2014 $175,000
TOTAL $350,000
DI.F Page 85 of 102
AGENDA BILL APPROVAL FORM
Agenda Subject:
Implementation Review of the
2010 Amendments to Auburn’s
Flood Hazard Area
Regulations, Chapter 15.68
ACC
Date:
November 4, 2013
Department:
Planning and
Development
Attachments:
Floodplain
Regulations
Auburn Door 1
Occurance Letter
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached memorandum.
Reviewed by Council Committees:
Other: Planning
Councilmember:Backus Staff:Andersen
Meeting Date:November 12, 2013 Item Number:DI.G
AUBURN * MORE THAN YOU IMAGINEDDI.G Page 86 of 102
Memorandum
DATE: November 7, 2013
TO: Auburn City Council Planning and Community Development Committee:
Deputy Mayor Nancy Backus, Chair
Councilmember John Holman, Vice Chair
Councilmember Largo Wales
FROM: Chris Andersen, CFM, Environmental Services Manager
CC: Peter B. Lewis, Mayor
Nancy Welch, AICP, Planning and Development Director
SUBJECT: Implementation Review of the 2010 Amendments to Auburn’s Flood Hazard
Area Regulations, Chapter 15.68 ACC
Briefing Purpose
Provide the Committee with information regarding the implementation of amendments to the
City’s Flood Hazard Area regulations adopted in 2010 to comply with the National Marine
Fisheries Service’s Biological Opinion issued for the National Flood Insurance Program in
Western Washington. The discussion will specifically address the habitat impact assessment
requirement for issuance of City Floodplain Development Permits.
Background
The City of Auburn is a participating community in the National Flood Insurance Program
(NFIP). In 2008, the National Marine Fisheries Service (NMFS) issued a Biological Opinion
(NMFS, 2008; referred to in this memo as the “Bi-Op”) which concluded that continued
implementation of the NFIP in the Puget Sound (Western Washington) region adversely affects
the habitat of certain threatened and endangered species listed under the federal Endangered
Species Act (ESA). The Bi-Op required changes to the way the NFIP is implemented in order to
meet the requirements of the ESA.
DI.G Page 87 of 102
2
In 2010, a model floodplain management ordinance was published by the Federal Emergency
Management Agency (FEMA, 2010). FEMA developed the model ordinance to provide NFIP
communities with model language that could be adopted as part of a community’s local land use
and building regulatory codes to address the requirements of the Bi-Op. FEMA requires each
NFIP community to select one of the following three approaches for implementation of the Bi-
Op requirements, referred to as the “Three Doors Approach”:
· Door #1: Adoption of the provisions of the FEMA model ordinance (programmatic
approach);
· Door #2: Checklist (community by community approach); and
· Door #3: Permit by Permit Compliance (project by project approach)
In April 2010, the Auburn City Council adopted Ordinance No. 6295 incorporating the
provisions of the FEMA model ordinance into the City’s Flood Hazard Area regulations
(Chapter 15.68 ACC), and adopting a revised Regulatory Floodplain Map. The ordinance also
amended sections of City Code chapters 14.03, 16.10, 17.04, 17.09, 17.14, and 18.70.
The City’s amended Flood Hazard Area regulations were approved by FEMA on September 21,
2011, recognizing the City as a ‘Door 1’ community and providing the City with coverage under
the Endangered Species Act for its floodplain management activities (see attached for FEMA
concurrence letter).
Implementation Review: Habitat Assessment Requirement
In the approximately 3½ years since the City’s adoption of the Flood Hazard Area amendments,
the City has issued seven (7) Floodplain Development Permits (FDPs), and eight (8) FDP
Exemptions. One FDP application has been withdrawn, and the City is currently processing an
additional five (5) FDP applications. The FDP applications are experiencing an increasing trend;
there were a total of eight (8) applications from 2010 to 2012, and there have been 13 FDP
applications in 2013.
One issue that has surfaced in processing these applications is that the City Code requirement for
applicant submittal of a habitat impact study as part of the floodplain permit application can
impose a significant cost and time burden on permit applicants, particular those who are
proposing relatively small residential or utility infrastructure projects.
The scope of activities within floodplains addressed by the NMFS Bi-Op and FEMA model
ordinance, and consequently the City’s amended Flood Hazard Area regulations, is broad. The
requirements in these documents are highly prescriptive, and provide for few exceptions to the
review and permitting requirements that are contained in City Code.
Activities within the City’s Regulatory Floodplain that require a Floodplain Development Permit
include all “development”, where development is defined as " any manmade change to improved
or unimproved real estate in the regulatory floodplain, including but not limited to buildings or
other structures, mining, dredging, filling, grading, paving, excavation or drilling operations or
DI.G Page 88 of 102
3
storage of equipment or materials, subdivision of land, removal of more than five percent of the
native vegetation on the property, or alteration of natural site characteristics.
Additionally, to meet the Bi-Op’s requirement for the protection of endangered species within
the floodplain, floodplain development permits for all but a few types of development require
that an assessment of the proposed project’s potential impacts to habitat, endangered species, and
water quality be conducted. This amounts to a habitat study that must be performed and
submitted to the City for each development proposal, regardless of whether the proposed
development site has been previously disturbed or developed.
In the briefing to the PCDC, staff will provide examples of the types of development projects
that floodplain permit applicants have proposed, and discuss how the habitat study requirements
have affected some of these projects.
As part of the briefing, staff will provide the Committee with options for potentially minimizing
the cost and schedule impacts of floodplain permitting requirements on applicants, and seek the
Committee’s direction regarding whether staff should explore this issue or any of the identified
options further at this time.
References
FEMA, 2010. Federal Emergency Management Agency, Mitigation Division, Region 10. Model
Ordinance for Floodplain Management under the National Flood Insurance Program and the
Endangered Species Act. Bothell, Washington.
NMFS, 2008. National Marine Fisheries Service, Northwest Region. Endangered Species Act –
Section 7 Consultation, Final Biological Opinion and Magnuson-Stevens Fishery Conservation
and Management Act Essential Fish Habitat Consultation, Implementation of the National Flood
Insurance Program in the State of Washington, Phase One Document – Puget Sound Region.
NMFS Tracking No. 2006-00472. September 22, 2008.
Floodplain Acronyms and Abbreviations
ACC Auburn City Code
Bi-Op Biological Opinion issued by NMFS in 2008 for NFIP
ESA Endangered Species Act
FDP Floodplain Development Permit
FEMA Federal Emergency Management Agency
FEMA Region X FEMA regional district serving the states of AK, ID, OR, and WA
NFIP National Flood Insurance Program
PCDC Auburn City Council Planning and Community Development Committee
DI.G Page 89 of 102
DI.G Page 90 of 102
AGENDA BILL APPROVAL FORM
Agenda Subject:
2013 Comprehensive Plan Update
Date:
October 31, 2013
Department:
Planning and Development
Attachments:
Memorandum
2013 Comprehensive Plan Summary
Table
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:Dixon
Meeting Date:November 12, 2013 Item Number:DI.H
AUBURN * MORE THAN YOU IMAGINEDDI.H Page 91 of 102
Page 1 of 3
Memorandum
To: Councilmember Nancy Backus, Chair, Planning and Community Development
Committee
Councilmember, John Homan Vice- Chair, Planning and Community Development
Committee
Councilmember, Largo Wales, Member, Planning and Community Development
Committee
From: Jeff Dixon, Principal Planner
Planning and Development Department
Cc: Pete Lewis, Mayor
Nancy L. Welch, Director Planning & Development
Date: November 6, 2013
Re: Discussion of 2013 Annual Comprehensive Plan Amendments and Planning
Commission Recommendations
--------------------------------------------------------------------------------------------------------------------------------------------------------------
PLANNING COMMISSION ACTIONS
October 22, 2013 Planning Commission Hearing:
The public hearing on the annual comprehensive plan amendments consisted of those proposed
to the Comprehensive Plan Policies and Text (P/T) and those amending the Plan Map (CPM) as
follows:
Case Number CPA13-0003 (unless indicated):
A. Comprehensive Plan Policy/Text Amendments
School District Capital Facilities Plans
P/T #1 – Auburn School District 2013-2019 Capital Facilities Plan
P/T #2 – Dieringer School District Capital Facilities Plan 2014-2019
P/T #3 – Federal Way School District 2014 Capital Facilities Plan
P/T #4 – Kent School District 2013/2014 – 2018/2019 Capital Facilities Plan
P/T #5 – City of Auburn 2014-2019 Capital Facilities Plan
DI.H Page 92 of 102
Page 2 of 3
P/T #6 - Comprehensive Plan (various)
Revise Chapter 3 – ‘Land Use’
• Revise pages 3-34 through 3-35 and Page 3-39 related to emphasis of
industrial uses.
Revise Chapter 8 – ‘Economic Development’
• Revise pages 8-9 through 8-11 related to emphasis of industrial uses.
Revise Chapter 14 – ‘Comprehensive Plan Map’
• Revise page 14-15 related to emphasis of industrial uses.
B. Comprehensive Plan Map Amendments
CPM #1 – (File No. CPA13-0003) Amend Map No. 14.1 for a City-initiated change in the
designation of three parcels developed with single family residences totaling 1.76 acres
on the north side of Auburn WY S and east of Hemlock ST SE (Parcel Nos.
2815000020, 2815000010 & 2121059073) from "High Density Residential" to "Light
Commercial" for future rezoning. The designations are being re-evaluated in light of the
surrounding development, evolving land use pattern, and City's planned widening of
Auburn WY S.
CPM #2 – (File No. CPA13-0001) Amend Map No. 14.1 requested by Wesley Homes
Lea Hill , LLC to change the designation of existing developed site and two recently
acquired adjacent parcels located south of SE 320th ST, between 108th and 110th AVE
SE of approx. 18.65 acres (Parcel Nos. 1721059007, 1721059253 &1721059109) The
Applicant seeks to change designations of their contiguous parcels from “Single Family
Residential" to "Public and Quasi-Public" to facilitate subsequent rezoning to
accommodate future expansion of existing elder care facility.
CPM #3 – (File No. CPA13-0002) Amend Map No. 14.1 requested by two adjacent
property owners; Fonpee LLC and E. Stanberry of property located at the NW corner of
37th ST NW and W Valley HWY of approx. 2.10 acres (Parcel Nos. 0221049077 &
0221049098). The Applicants seek to change designations of a portion of the parcels
from 'Heavy Commercial ' to 'Light Industrial' to facilitate subsequent rezoning and to
eliminate split designations of each parcel and to accommodate future potential
development.
SUMMARY OF PLANNING COMMISSION RECOMMENDATIONS
Attached to this memo is an updated Summary Table outlining the 2013 Comprehensive Plan
Amendments (Map and Policy/Text Amendments), staff’s recommendation, and the Planning
Commission’s recommendation for each amendment. The Planning Commission unanimously
recommended approval of all items at their October 22, 2013 public hearing.
DI.H Page 93 of 102
Page 3 of 3
Background Materials
Also included is the 2013 Comprehensive Plan Amendments’ working binder. In the front of the
binder you will find an index to the contents of the binder. The binder is organized by tabbed
sections consisting of:
• Staff Reports;
• Environmental Review;
• General Information and Correspondence (includes comment letters from public);
• Comprehensive Plan Map Amendments; and
• Comprehensive Plan Policy/Text Amendments.
Discussion
The annual amendments were previously discussed with the PCD Committee on June 24, 2013
at which time the draft docket and draft schedule were reviewed.
At the November 12, 2013 staff will review and discuss the annual Comprehensive Plan
amendments and Planning Commission recommendations.
If you have any questions on the 2013 Comprehensive Plan Amendments please contact me by
email at jdixon@auburnwa.gov or at 253-804-5033.
DI.H Page 94 of 102
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ober 22, 2013. Due to conflict with other City’s meetings, Tanya Nascimento, Enrollment and Demographic Analyst, Federal Way School District, submitted a letter dated October 22, 2103 supporting the request.
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#
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ober 22, 2013. No public testimony.
P/
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#
5
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ober 22, 2013. No public testimony. Subsequent to the Planning Commission’s packet preparation and distribution, it was identified that pages 2, 3, 195, 196 and 198 of the CFP needed to change. The reason for change is that pursuant to Auburn City Code Section 19.04.070(A)(9) related to Traffic Impact Fees, the City exempts traffic impact fees for projects located with the ‘Downtown Catalyst Area’. When traffic impact fees are exempted, the amount is then paid by the jurisdiction. The City anticipates two blocks within the Downtown Catalyst Area to be developed (or permits issued) in 2014. As a result, the source of this city funding needs to be identified in the City Capital Facilities Plan. The PC recommended approval with the amendments.
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22, 2013. Connie Orvis, 3210 Auburn WY S, as property owner testified in favor of the proposal citing increased traffic along Auburn WY S and the desire to have land use and zoning designations the same as adjacent properties.
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22, 2013. Paul Cyr, Barghausen Consulting Engineers and agent of the Applicant, testified in favor of the proposed map amendment. He cited the history of approvals Kevin Anderson, President and CEO of Wesley Homes testified in favor of the proposed map amendment.
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22, 2013. Bonnie Tiangsing, a property owner on West Hill, said she was in support of the proposal as it might minimize the chance for a King Co. solid waste transfer station in the vicinity.
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2
AGENDA BILL APPROVAL FORM
Agenda Subject:
PCDC Status Matrix
Date:
November 5, 2013
Department:
Planning and Development
Attachments:
PCDC Status Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Backus Staff:Welch
Meeting Date:November 12, 2013 Item Number:DI.J
AUBURN * MORE THAN YOU IMAGINEDDI.J Page 98 of 102
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n
s
r
e
mo
v
e
d
.
No
v
e
m
b
e
r
1
2
,
2
0
1
3
LA
N
D
U
S
E
C
O
D
E
S
/
P
O
L
I
C
I
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S
To
p
i
c
/
I
s
s
u
e
Ne
x
t
o
n
P
C
D
St
a
f
f
/
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o
u
n
c
i
l
Le
a
d
Co
m
m
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n
t
s
1
Mu
c
k
l
e
s
h
o
o
t
T
r
i
b
e
TB
D
W
e
l
c
h
St
a
f
f
t
o
s
t
a
y
i
n
t
o
u
c
h
w
i
t
h
P
l
a
n
n
i
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g
D
e
p
t
.
a
n
d
k
e
e
p
coordination &
co
m
m
u
n
i
c
a
t
i
o
n
o
p
e
n
w
i
t
h
T
r
i
b
e
.
T
h
e
C
i
t
y
m
e
t
w
i
t
h
t
he Muckleshoot Tribe May
28
,
2
0
1
3
a
n
d
w
i
l
l
b
e
m
e
e
t
i
n
g
o
n
a
q
u
a
r
t
e
r
l
y
b
a
s
i
s
.
2
Co
d
e
A
m
e
n
d
m
e
n
t
s
·
S
h
a
r
e
d
S
t
u
d
e
n
t
R
e
n
t
a
l
Ho
u
s
i
n
g
TB
D
C
h
a
m
b
e
r
l
a
i
n
Or
d
i
n
a
n
c
e
N
o
.
6
4
7
7
w
a
s
a
d
o
p
t
e
d
b
y
C
i
t
y
c
o
u
n
c
i
l
o
n
9
/3/13. A website posting
th
e
r
e
n
t
a
l
h
o
u
s
i
n
g
c
o
d
e
s
w
e
n
t
l
i
v
e
o
n
t
h
e
C
i
t
y
w
e
b
s
ite 9/10/13 and notification
ma
i
l
i
n
g
s
w
e
r
e
s
e
n
t
t
o
L
e
a
H
i
l
l
r
e
s
i
d
e
n
t
s
.
C
i
t
y
d
o
c
uments continue to be
up
d
a
t
e
d
a
s
n
e
e
d
e
d
.
·
C
l
u
s
t
e
r
S
u
b
d
i
v
i
s
i
o
n
20
1
4
Ch
a
m
b
e
r
l
a
i
n
S
t
a
f
f
t
o
p
r
e
p
a
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d
r
a
f
t
r
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g
u
l
a
t
i
o
n
s
f
o
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th
e
P
l
a
n
n
i
n
g
C
o
m
m
i
s
s
i
o
n
t
o
r
e
v
i
e
w
.
·
C
o
t
t
a
g
e
H
o
u
s
i
n
g
20
1
4
Ch
a
m
b
e
r
l
a
i
n
S
t
a
f
f
t
o
p
r
e
p
a
r
e
d
r
a
f
t
r
e
g
u
l
a
t
i
o
n
s
f
o
r
th
e
P
l
a
n
n
i
n
g
C
o
m
m
i
s
s
i
o
n
t
o
r
e
v
i
e
w
.
·
C
e
l
l
T
o
w
e
r
s
TB
D
Ch
a
m
b
e
r
l
a
i
n
Re
v
i
e
w
e
d
b
y
P
C
D
C
o
n
9
/
1
0
/
1
2
a
n
d
c
o
d
e
d
i
s
c
u
s
s
e
d
a
t
P
lanning Commission on
10
/
2
/
1
2
.
S
t
a
f
f
t
o
r
e
t
u
r
n
t
o
P
l
a
n
n
i
n
g
C
o
m
m
i
s
s
i
o
n
w
i
th more information to
di
s
c
u
s
s
o
n
c
e
l
l
t
o
w
e
r
p
r
o
p
o
s
e
d
c
o
d
e
c
h
a
n
g
e
s
.
·
E
n
v
i
r
o
n
m
e
n
t
a
l
P
a
r
k
D
i
s
t
r
i
c
t
20
1
4
W
e
l
c
h
/
Ch
a
m
b
e
r
l
a
i
n
Co
d
e
c
o
n
c
e
p
t
s
a
n
d
i
d
e
a
s
t
o
b
e
d
e
v
e
l
o
p
e
d
b
a
s
e
d
o
n
C
o
uncil retreat direction.
·
A
g
r
i
t
o
u
r
i
s
m
TB
D
Ch
a
m
b
e
r
l
a
i
n
St
a
f
f
t
o
b
r
i
n
g
b
a
c
k
o
n
c
e
t
h
e
P
l
a
n
n
i
n
g
C
o
m
m
i
s
s
i
o
n
h
a
s reviewed and made their
re
c
o
m
m
e
n
d
a
t
i
o
n
.
·
M
a
r
i
j
u
a
n
a
/
C
a
n
n
a
b
i
s
TB
D
C
h
a
m
b
e
r
l
a
i
n
Pl
a
n
n
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g
D
e
p
a
r
t
m
e
n
t
s
t
a
f
f
i
s
b
r
i
n
g
i
n
g
t
h
i
s
i
t
e
m
t
o
the Planning Commission on
11
/
1
9
/
1
3
f
o
r
D
i
s
c
u
s
s
i
o
n
.
3
Ur
b
a
n
C
e
n
t
e
r
·
H
e
a
l
t
h
c
a
r
e
D
i
s
t
r
i
c
t
O
v
e
r
l
a
y
20
1
4
Ch
a
m
b
e
r
l
a
i
n
S
t
a
f
f
t
o
d
e
v
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l
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p
w
o
r
k
p
l
a
n
.
DI
.
J
Pa
g
e
9
9
o
f
1
0
2
No
v
e
m
b
e
r
1
2
,
2
0
1
3
Page 2
To
p
i
c
/
I
s
s
u
e
Ne
x
t
o
n
P
C
D
St
a
f
f
/
C
o
u
n
c
i
l
Le
a
d
Co
m
m
e
n
t
s
·
T
h
e
A
D
A
Sp
r
i
n
g
2
0
1
4
C
h
a
m
b
e
r
l
a
i
n
Th
e
A
u
b
u
r
n
D
o
w
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t
o
w
n
A
s
s
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c
i
a
t
i
o
n
p
r
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v
i
d
e
d
a
n
u
p
d
a
t
e
at the 3/25/13 meeting
an
d
w
i
l
l
r
e
t
u
r
n
i
n
t
h
e
s
p
r
i
n
g
o
f
2
0
1
4
f
o
r
t
h
e
i
r
a
n
n
ual update.
·
A
m
t
r
a
k
TB
D
M
a
y
o
r
L
e
w
i
s
Ci
t
y
t
r
a
c
k
i
n
g
p
o
t
e
n
t
i
a
l
s
t
a
t
i
o
n
s
t
o
p
s
e
x
p
a
n
s
i
o
n
s
t
u
dy by Amtrak. Public Works
st
a
f
f
p
r
o
v
i
d
e
d
a
n
u
p
d
a
t
e
a
t
t
h
e
C
o
m
m
i
t
t
e
e
’
s
3
/
2
5
/
1
3
meeting, the WSDOT
st
a
t
i
o
n
s
t
o
p
e
x
p
a
n
s
i
o
n
f
e
a
s
i
b
i
l
i
t
y
s
t
u
d
y
i
s
e
x
p
e
c
t
e
d to be complete in June,
20
1
3
.
C
o
u
n
c
i
l
p
a
s
s
e
d
R
e
s
o
l
u
t
i
o
n
N
o
.
4
9
4
9
s
u
p
p
o
r
t
i
n
g an Amtrak stop in
Au
b
u
r
n
.
·
D
o
w
n
t
o
w
n
P
a
r
k
i
n
g
Ma
n
a
g
e
m
e
n
t
P
l
a
n
No
v
e
m
b
e
r
2
5
Ch
a
m
b
e
r
l
a
i
n
/
Ya
o
Pa
r
k
i
n
g
i
n
v
e
n
t
o
r
y
c
o
m
p
l
e
t
e
,
p
u
b
l
i
c
s
u
r
v
e
y
c
o
m
p
l
e
t
e
d
and data compilation
be
i
n
g
c
o
n
d
u
c
t
e
d
.
A
r
e
v
i
e
w
o
f
t
h
e
D
o
w
n
t
o
w
n
P
a
r
k
i
n
g
Management Plan took
pl
a
c
e
a
t
t
h
e
8
/
2
6
/
1
3
P
C
D
C
m
e
e
t
i
n
g
.
S
t
a
f
f
t
o
r
e
t
u
r
n
to PCDC with a final draft
pl
a
n
.
4
H
i
s
t
o
r
i
c
P
r
e
s
e
r
v
a
t
i
o
n
S
t
r
a
t
e
g
i
e
s
20
1
4
Ch
a
m
b
e
r
l
a
i
n
S
t
a
f
f
w
i
l
l
f
o
r
m
u
l
a
t
e
a
s
t
r
a
t
e
g
y
a
c
t
i
o
n
pl
a
n
a
n
d
b
r
i
n
g
b
a
c
k
t
o
C
o
m
m
i
t
t
e
e
.
5
St
r
a
t
e
g
y
A
r
e
a
s
f
o
r
Po
p
u
l
a
t
i
o
n
/
B
u
s
i
n
e
s
s
/
E
m
p
l
o
y
m
e
n
t
20
1
4
Ch
a
m
b
e
r
l
a
i
n
C
o
d
e
c
o
n
c
e
p
t
s
a
n
d
i
d
e
a
s
t
o
b
e
d
e
v
e
l
o
p
e
d
b
a
s
e
d
o
n
C
o
u
n
c
i
l
r
e
t
r
e
a
t
d
i
r
e
c
t
i
o
n
.
6
P
e
d
e
s
t
r
i
a
n
K
i
o
s
k
s
T
B
D
C
h
a
m
b
e
r
l
a
i
n
Fu
n
d
i
n
g
o
p
t
i
o
n
s
a
n
d
i
d
e
a
s
t
o
c
o
n
s
t
r
u
c
t
a
n
d
i
n
s
t
a
l
l
the remaining 6 pedestrian
ki
o
s
k
s
d
o
w
n
t
o
w
n
.
C
o
m
m
i
t
t
e
e
t
o
o
k
a
c
t
i
o
n
o
n
1
/
2
8
/
1
3
and recommended
Co
u
n
c
i
l
a
p
p
r
o
v
a
l
f
o
r
t
h
e
c
o
n
s
t
r
u
c
t
i
o
n
a
n
d
i
n
s
t
a
l
l
a
t
ion of three kiosks.
EN
V
I
R
O
N
M
E
N
T
A
L
7
A
u
b
u
r
n
E
n
v
i
r
o
n
m
e
n
t
a
l
P
a
r
k
A
s
N
e
e
d
e
d
A
n
d
e
r
s
e
n
St
a
f
f
i
s
e
v
a
l
u
a
t
i
n
g
o
p
p
o
r
t
u
n
i
t
i
e
s
f
o
r
p
o
t
e
n
t
i
a
l
a
d
d
itional property acquisitions in
th
e
A
E
P
P
h
a
s
e
I
I
p
l
a
n
n
i
n
g
a
r
e
a
.
8
En
v
i
r
o
n
m
e
n
t
a
l
R
e
s
t
o
r
a
t
i
o
n
Pr
o
j
e
c
t
s
TB
D
A
n
d
e
r
s
e
n
Fe
n
s
t
e
r
L
e
v
e
e
S
e
t
b
a
c
k
P
h
2
P
r
o
j
e
c
t
–
d
e
s
i
g
n
t
e
a
m
i
s
addressing SRFB
co
m
m
e
n
t
s
o
n
p
r
e
l
i
m
i
n
a
r
y
d
e
s
i
g
n
;
M
i
l
l
C
r
e
e
k
W
5
K
p
r
o
j
ect – Staff has sent a
le
t
t
e
r
t
o
r
e
s
c
i
n
d
t
h
e
D
e
s
i
g
n
A
g
r
e
e
m
e
n
t
R
e
q
u
e
s
t
t
o
T
erminate to the Corps of
En
g
i
n
e
e
r
s
,
p
l
a
c
i
n
g
t
h
e
p
r
o
j
e
c
t
b
a
c
k
o
n
t
r
a
c
k
.
9
Fl
o
o
d
p
l
a
i
n
p
r
o
g
r
a
m
s
–
N
F
I
P
a
n
d
CR
S
TB
D
A
n
d
e
r
s
e
n
St
a
f
f
i
s
e
v
a
l
u
a
t
i
n
g
t
h
e
2
0
1
3
c
h
a
n
g
e
s
t
o
t
h
e
C
R
S
p
r
o
gram requirements and
de
v
e
l
o
p
i
n
g
p
o
l
i
c
y
o
p
t
i
o
n
s
f
o
r
t
h
e
C
i
t
y
’
s
f
u
t
u
r
e
a
p
p
roach to CRS participation.
DI
.
J
Pa
g
e
1
0
0
o
f
1
0
2
No
v
e
m
b
e
r
1
2
,
2
0
1
3
Page 3
To
p
i
c
/
I
s
s
u
e
Ne
x
t
o
n
P
C
D
St
a
f
f
/
C
o
u
n
c
i
l
Le
a
d
Co
m
m
e
n
t
s
PA
R
K
S
,
A
R
T
S
&
R
E
C
R
E
A
T
I
O
N
10
L
e
a
H
i
l
l
/
G
r
e
e
n
R
i
v
e
r
C
C
P
a
r
k
T
B
D
F
a
b
e
r
L
e
a
H
i
l
l
par
k
gr
a
n
d
o
p
e
n
i
n
g
w
a
s
O
c
t
o
b
e
r
3
0
,
2
0
1
3
.
11
T
h
e
a
t
e
r
L
e
a
s
e
Ma
r
c
h
20
1
4
Fa
b
e
r
D
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18
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Page 4
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24
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