HomeMy WebLinkAbout11-18-2013 PUBLIC WORKS COMMITTEE AGENDA PACKET
Public Works Committee
November 18, 2013 - 3:30 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Approval of Minutes*
B. Right-of-Way Use No. 13-38* (Mund)
Approve Right-of-Way Use Permit No. 13-38 for the Auburn Optimist Club’s Santa
House
C. Public Works Consultant Agreement No. AG-C-438* (Elwell)
Permission to Enter into Consultant Agreement No. AG-C-438 with Brown and
Caldwell, Inc. for the Update of the Sewer Comprehensive Plan
D. Public Works Consultant Agreement No. AG-C-439* (Fenhaus)
Permission to Enter into Consultant Agreement No. AG-C-439 with Carollo
Engineers, Inc. for Comprehensive Water System Plan
E. Public Works Consultant Agreement No. AG-C-440* (Carlaw)
Permission to Enter into Consultant Agreement No. AG-C-440 with Brown and
Caldwell, Inc. for the Update of the Comprehensive Stormwater Drainage Plan
F. Public Works Project No. CP1310* (Carter)
Approve Final Pay Estimate No. 2 to Small Works Contract No. 13-14 in the
Amount of $7,872.50 and Accept Construction of Project No. CP1310, 2013
Arterial & Collector Crack Seal Project
III.DISCUSSION ITEMS
A. Resolution No. 5009* (Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and the City Clerk to execute an agreement for services between the City of
Auburn and the Auburn Area Chamber of Commerce to operate a visitor
information center, promote tourism awareness within the City and to provide
services associated with supporting the City’s economic development efforts
B. Ordinance No. 6481* (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Page 1 of 176
Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as amended by
Ordinance No. 6456, Ordinance No. 6462, Ordinance No. 6472, and Ordinance
No. 6473, authorizing amendment to the City of Auburn 2013-2014 budget as set
forth in Schedule "A" and Schedule "B"
C. Ordinance No. 6474* (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, Amending
Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as Amended by
Ordinance No. 6456 Ordinance No. 6462, Ordinance No. 6472, Ordinance No.
6473, Ordinance No. 6481, and Authorizing Amendment to the City of
Auburn 2013-2014 Budget as Set Forth in Schedule “A” and Schedule “B”
D. 2013 Annual Comprehensive Plan Amendments and Planning Commission
Recommendations* (Dixon)
Review and discuss the 2013 Annual Comprehensive Plan Amendments and
Planning Commission Recommendations
E. Fulmer Wellfield Feasibility Costs & Schedule (Repp)
F. Capital Project Status Report* (Gaub)
G. Significant Infrastructure Projects by Others - Public Works Status Report*
(Gaub)
H. Action Tracking Matrix* (Dowdy)
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 2 of 176
AGENDA BILL APPROVAL FORM
Agenda Subject:
Approval of Minutes
Date:
November 13, 2013
Department:
Public Works
Attachments:
November 4, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to approve the minutes of the November 4, 2013 Public Works
Committee meeting.
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:November 18, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 176
Public Works Committee
November 4, 2013 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete B. Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Utilities Engineer Dan Repp, Transportation Manager
Pablo Para, Planning Director Nancy Welch, Project Engineer Seth
Wickstrom, Strom Drainage Engineer Tim Carlaw, Street Systems
Engineer Jai Carter, Traffic Operations Engineer Scott Nutter,
Sanitary Sewer Engineer Robert Elwell, Water Engineer Susan
Fenhaus, Senior Project Engineer Ryan Vondrak, Finance Director
Shelley Coleman, Planning Manager Elizabeth Chamberlain, and
Public Works Secretary Jennifer Cusmir.
Members of the public in attendance included: Evelyne Tszeana,
citizen.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no modifications to the agenda.
II. CONSENT AGENDA
A. Approval of Minutes
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve the Public Works Committee Meeting
minutes for date, October 21, 2013.
Motion carried 3-0.
B. Public Works Project No. CP1307 (Wickstrom)
Project No. CP1307, Control Structure Installation Project Page 1 of 9
CA.A Page 4 of 176
Project Engineer Wickstrom was present.
Chairman Wagner, referencing the project’s vicinity map, asked why
the storm pond on A Street SW needs three storm water control
structures. Storm Drainage Engineer Carlaw explained how the storm
pond on A Street SW is configured and how the storm water is being
slowed exiting the pond as well as entering.
Storm Drainage Engineer Carlaw described what the water control
apparatuses look like and how they will work, in response to a
question asked by Vice-Chair Peloza.
Project Engineer Wickstrom stated that the control structures that are
being installed are being specifically fabricated for the project, making
it difficult to estimate the cost of manufacturing the specific parts, in
response to a question asked by Member Osborne.
Assistant Director/City Engineer Selle noted that the scope of the
project is not common work and it is difficult to determine costs
because there are no other similar projects to use for a comparison.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Public Works Committee recommend City Council award
Limited Public Works Contract No. 13-17 to RW Scott Construction
Company on their low bid of $33,260.00 plus Washington State sales
tax of $3,153.20 for a total contract amount of $36,413.20 for Project
No. CP1307, Control Structure Installation Project.
Motion carried 3-0.
C. Public Works Consultant Agreement No. AG-C-417 (Elwell/Fenhaus)
Consultant Agreement No. AG-C-417 for Underground Transmission
Main Evaluation
Chairman Wagner asked if other tasks included in the consultant’s
scope of work will not be completed due to the amendment to the
agreement. Water Utility Engineer Susan Fenhaus answered that the
original scope of work will be completed and that there is money in the
budget to accommodate the amendment.
Chairman Wagner and Sanitary Sewer Engineer Elwell discussed the
language on page 2 of Exhibit A regarding AC pipe. Because the
language is contradictory, Chairman Wagner requested that the words
“asbestos cement” be struck from the third line of the first
paragraph.
In response to a question asked by Member Osborne, Sanitary Sewer
Engineer Elwell explained that because the transmission mains are
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hard to access, part of the original scope of work was for the
consultant to provide recommendations on how to access the
condition of the pipes. The amendment includes completion of the
second tier inspections, as per one of the consultant’s
recommendations, to detect leaks and assess pipe wall thickness of
the water pipes.
Sanitary Sewer Engineer Elwell answered questions asked by
Member Osborne regarding transmission main leak
detection. Member Osborne asked about the ages of the pipes.
Sanitary Sewer Engineer Elwell stated that the majority of the pipe at
Coal Creek Springs was replaced in 1964 and the portion that runs
under the river was installed in 1925. The Academy pipe is
approximately 30 years old and the Lea Hill pipe is about 40 years
old.
Sanitary Sewer Engineer Elwell answered questions asked by
Member Osborne regarding the review schedule for the Final
Report.
Vice-Chair Peloza asked for the wording, “The sole deliverable…” be
changed to, “A deliverable…” because the report is not the only
deliverable.
Vice-Chair Peloza asked that the dollar amounts on page 4 of the
scope of work include the decimal places.
Vice-Chair Peloza asked for the payment language on page 4 be
changed from, “…per day will be billed,” to, “…per day will be billed by
MSA.”
The Committee and staff discussed how the City will avoid being billed
for standby fees. Chairman Wagner asked that staff strengthen the
language in Section 1.1 – Project Planning, Site Visit and
Mobilization.
Chairman Wagner and Vice-Chair Peloza asked that the explanation
of the invoicing cross-reference the items listed in the Payment table
on page 4.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council approve Amendment
No.1 in the amount of $98,515.00 to Contract No. AG-C-417 for
Underground Transmission Main Evaluation.
Motion carried, 3-0.
III. DISCUSSION ITEMS
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A. Ordinance No. 6475 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
Establishing the Levy for Regular Property Taxes by the City of
Auburn for Collection in 2014 for General City Operational Purposes
in the Amount of $15,792,046.00
Finance Director Coleman explained the 2013 and 2014 property tax
levy calculations to the Committee.
Finance Director Coleman spoke about the actuarial assessment of
the fire pension fund.
The Committee and Finance Director Coleman discussed the
correction of the 2013 levy error which is being included in the 2014
Property Tax Levy Calculations. Chairman Wagner suggested striking
out the word “error” on the agenda bill.
Chairman Wagner asked staff to present the Council with an
informational update about the tax levy.
Ordinance No. 6475 will be reviewed by the Finance Committee and
then on November 18, 2013, the ordinance will be taken back to the
Finance Committee for action and the City Council for introduction and
adoption.
B. Agreement for Services – Comprehensive Plan Update
(Chamberlain)
Chairman Wagner asked how the results of the last Council Retreat
visioning exercised will be included in the update of the
Comprehensive Plan. Planning Manager Chamberlain answered that
the results of the retreat will be included in the background information
provided to the consultant. Chairman Wagner asked that it be
included in the scope of work. Mayor Lewis recommended that it be
stated in the scope of work so that there is no doubt that the structure
of the plan is being build around the Council’s visioning.
Chairman Wagner asked that it be clarified, in Task 3.3 – Community
Questionnaire, that the City will be distributing hardcopies of the
questionnaire and the questionnaire will not only, “be formatted for
hardcopy distribution.” Mayor Lewis suggested using the same
language as was used when the survey was distributed.
Planning Director Welch responded to questions asked by Chairman
Wagner regarding the schedule for the briefing sessions.
Planning Manager Chamberlain discussed the estimated project
schedule with the Committee. Chamberlain clarified the schedule and
stated that the Comprehensive Plan must be completed by June 30,
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2015, in response to a question asked by Chairman Wagner.
Vice-Chair Peloza asked why City staff is traveling to Portland to meet
with the consultant. Planning Manager Chamberlain answered that the
trip is cost saving, so the City does not have to pay the consultant for
travel and time to come to Auburn. Chamberlain explained that the
initial meeting was set up as a conference call, but staff believes that
a face-to-face initial meeting would be more beneficial. Vice-Chair
Peloza recommended a possible video conference in lieu of staff
traveling to Portland. Vice-Chair Peloza also stated that his preference
would be for the City to negotiate with the consultant and have the
consulting team come to Auburn at no charge or possibly share the
cost of the consultant traveling to Auburn, as the City is where the
“vision is.”
Chairman Wagner asked how much it would cost to have the
consultant come to the City. Planning Manager Chamberlain
answered that it would cost approximately $2000.00. Chairman
Wagner stated that it would be worth the cost. Chamberlain stated
that there would be three members of the consulting team, coming to
the City for the day, in response to a question asked by Mayor
Lewis.
Member Osborne spoke about the actual writing of the plan. Planning
Manager Chamberlain verified that is it the goal of staff to make the
plan more readable and user-friendly.
The Committee discussed the potential of rebranding the City. Mayor
Lewis suggested waiting on discussing rebranding until after the
visioning data is collected. The Committee agreed.
Planning Manager Chamberlain discussed the schedule for rewriting
the entire Comprehensive Plan with the Committee. Chairman
Wagner recommended the Task 4.3 be scheduled out until the end of
May 2014.
Vice-Chair Peloza recommended asking the consultant for the cost of
them traveling to the City and then ask to split the cost with the
consultant. Mayor Lewis thanked Vice-Chair Peloza for his input and
stated that staff will work with the consultant administratively. Vice-
Chair Peloza requested that it be included in the minutes that he does
not agree with covering all of the cost for the consultant to come and
meet with staff in Auburn and that the consultant should share in at
least half the cost.
Chairman Wagner asked about the total project budget. Planning
Manager Chamberlain answered that the 2013-2014 budget is
approximately $100,000.00. Chairman Wagner asked for the budget
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for the complete update of the Comprehensive Plan.
C. Comprehensive Sewer Plan (Elwell)
Chairman Wagner spoke about the importance of including as much
information as possible from the Muckleshoot Indian Tribe (MIT) and
King County.
The Committee and staff discussed the inclusion of tribal land area
and future MIT planning in the Comprehensive Sewer Plan. Chairman
Wagner also requested more specificity regarding King County’s
future planning.
Sanitary Sewer Engineer Elwell responded to questions asked by
Member Osborne regarding how to determine the number of sewer
connections on MIT land. Elwell noted that the MIT owns a portion of
the capacity of the Auburn Way South sewer trunk line.
Mayor Lewis stated that sewer from the MIT casino goes into a
system that the MIT jointly paid for to get to the County Metro
connection, in response to a question asked by Vice-Chair
Peloza. Sanitary Sewer Engineer Elwell discussed how sewer flow
may be determined by monitoring water flow.
Vice-Chair Peloza asked if the King County sewer project on 17th
Street is included in the Comprehensive Plan. Sanitary Sewer
Engineer Elwell stated that the project will be included in Task 4 –
Perform Hydrologic and Hydraulic Modeling because there will be a
change in flow.
Vice-Chair Peloza asked for a gnat chart showing the project
schedule.
Chairman Wagner asked if Task 9 – Financial Analysis Assistance, is
the equivalent of a Cost of Service Study. Sanitary Sewer Engineer
Elwell stated that the analysis is a required part of the Comprehensive
Plan and the consultant will be incorporating financial data provided to
them by staff, not by performing a Cost of Service Study.
Member Osborne asked if there are any anticipated changes to the
current level of service. Sanitary Sewer Engineer Elwell stated that
there are no anticipated changes but staff would like to review level of
service policies.
Sanitary Sewer Engineer Elwell stated that there will be no major
changes to the service area, in response to a question asked by
Member Osborne.
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CA.A Page 9 of 176
Chairman Wagner and Sanitary Sewer Engineer Elwell discussed the
amount of detail that will be included in the level of service
policies. Chairman Wagner recommended including more technical
detail in the policies. Sanitary Sewer Engineer Elwell stated that the
City has no policy forcing sewer hook ups based on environmental
concerns, in response to a question asked by Member Osborne. King
County Health Department and the Department of Ecology handle
environmental decisions.
Director Dowdy spoke how the existing policies will be reviewed by
the Committee.
D. Chipseal Progress Report (Carter)
Street Systems Engineer Carter gave a PowerPoint presentation on
Chipsealing. .
The presentation covered an overview of the chipsealing process,
including surface preparation, binder application, spreading
aggregate, compaction, sweeping, and fog sealing.
Street Systems Engineer Carter addressed questions asked by the
Committee about the chipseal process.
Street Systems Engineer Carter stated that the City currently uses a
double chipseal process. Carter described the double chipseal
process.
Carter answered questions asked by Member Osborne regarding the
double chipseal treatment on Kersey Way.
Carter responded to questions asked by Chairman Wagner regarding
the size of the aggregate.
Street Systems Engineer Carter spoke about the physical appearance
of the treatment and about the benefits of chipsealing. Carter
explained that chipsealing does not strengthen the underlying
pavement, increase the load-bearing capacity, smooth out rough or
bumpy pavement, bridge large cracks or eliminate the need for
maintenance or reconstruction.
The City uses chipseal treatments due it is a cost effective method of
preserving pavement.
The life expectancy of chipseal is 3-10 years.
The Committee, Mayor Lewis, and staff discussed the differences
between chipseal treatment and thin overlays. Street Systems
Engineer Carter reviewed how to determine when to use
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chipseal. Chipsealing should be used on low to medium traffic volume
streets, roadways that are structurally sound with low to moderate
pavement distresses, and the roadways selected that are not subject
to heavy vehicle traffic, sharp turning movements or high traffic
volume. Chairman Wagner recommended that hills should be included
in the list of streets where chipseal should not be used. The
Committee agreed.
Street Systems Engineer Carter used Mill Pond Drive and 15th
Avenue SW as examples of roadways where the chipseal treatment is
still performing well.
The Committee and staff discussed City streets that have been
treated with chipseal but may not have been good candidates for the
treatment due to sharp turn movements.
Carter talked about the other factors to consider when selecting
chipseal treatment.
Street Systems Engineer Carter explained that the recent bleeding
problems with the chipseal treatment on Lea Hill and on the West Hill
were compounded by choosing roads that had less than ideal
geometrics such as, tight turns, heavy traffic volumes, and the
presence of bus stops. The contractor did perform some warranty
work on the roadways in 2013. Chairman Wagner asked about the
length of the warranty. Carter said that the warranty is for one year.
Carter explained that in certain areas, it may be necessary to grind the
roadway and use an overlay treatment to correct the problems, in
response to a comment made by Vice-Chair Peloza.
Carter stated that staff is recommending adjustments to the City’s
guidelines for chipseal use on future projects. Staff recommends using
a more uniform graded aggregate, continuing using chipsealing only
on lower to medium volume roads, and to use asphalt overlays in high
stress areas.
E. Fulmer Wellfield Feasibility Costs & Schedule (Repp)
This agenda item was deferred to the November 18, 2013 Public
Works Committee Meeting.
F. City Speed Cushion Standard Practices (Para)
This agenda item was deferred to the November 18, 2013 Public
Works Committee Meeting.
G. Capital Project Status Report (Vondrak)
This agenda item was deferred to the November 18, 2013 Public
Works Committee Meeting. Page 8 of 9
CA.A Page 11 of 176
H. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
This agenda item was deferred to the November 18, 2013 Public
Works Committee Meeting.
I. Action Tracking Matrix (Dowdy/Selle)
This agenda item was deferred to the November 18, 2013 Public
Works Committee Meeting.
IV. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:54 p.m.
Approved this 18th day of November, 2013
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Right-of-Way Use No. 13-38
Date:
November 12, 2013
Department:
Public Works
Attachments:
Special Conditions
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee approve Right-of-Way Use Permit No. 13-38 for the Auburn
Optimist Clubs Santa House.
Background Summary:
The Auburn Optimist Club has requested a Right-of-Way Use Permit for the Santa
House. They have requested to place the Santa House in the B Street Plaza from
December 1st to December 24th for Santa visits. See attached map and conditions for
details. The B Street Plaza will remain open to pedestrians and is also in use by the
Home Plate Pub for their approved use for an outdoor seating area.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Wagner Staff:Mund
Meeting Date:November 18, 2013 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 13 of 176
RIGHT-OF-WAY USE PERMIT 13-38 CONDITIONS
Approval of the permit is subject to the following conditions:
1. Applicant’s failure to comply with any special provisions/conditions of this
permit will be terms for immediate termination.
2. Applicant shall ensure that a 5-foot sidewalk is maintained all the way around
the Santa House.
3. Applicant shall provide a signed and notarized Hold Harmless agreement.
4. Applicant shall maintain current insurance throughout the life of the permit
and provide the City with proof that they are insured.
5. Applicant shall comply with the City’s nuisance code under ACC 8.12.
6. Applicant shall keep the public ROW free of litter and drink or food waste.
7. The City reserves the right to adjust the terms and conditions or revoke this
Right-of-Way Use Permit pending the following considerations:
o Public complaints involving perceived issues impacting public use
of the ROW affected by the permit.
o Public comment or other community interest concerns.
o Any emerging issue or change in use of the ROW that may impact
the public interest, as follows:
§ The remaining capacity of the rights-of-way to accommodate
other uses if the applicant’s proposed use is granted.
§ The effect, if any, on public health, safety, and welfare if the
authorization is granted.
§ Such other factors as may demonstrate that the grant to use
the rights-of-way will serve the community interest.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Consultant Agreement No. AG-C-438
Date:
November 12, 2013
Department:
Public Works
Attachments:
Scope of Work
Budget Summary
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to recommend Council grant permission to enter into
Consultant Agreement No. AG-C-438 with Brown and Caldwell, Inc. for the update of the
Sewer Comprehensive Plan.
Background Summary:
The purpose of the Sewer Comprehensive Plan is to guide the City’s Sanitary Sewer
Division with respect to future activities and improvements for the sanitary sewer
utility. The City has selected Brown and Caldwell to prepare an update to the City’s
existing plan which was adopted in 2009.
Scope of Work
The work includes the following tasks:
1.Updating System Background Information - Any changes to the system (new
extensions, new pump stations, etc.) since the adoption of the previous plan will be
incorporated, including potential impacts from neighboring sewer agencies and
King County.
2.Evaluate Sanitary Sewer Utility Polices – Review existing policies and levels-of-
service and potentially propose new policies to provide clear direction for the
management of the utility. Both existing and proposed policies will be reviewed by
Public Works Committee.
3.Perform Hydrologic and Hydraulic Modeling – Update and recalibrate the
existing hydraulic model using updated system information and recent flow
monitoring data.
4.Evaluate the System – Use the results of the hydraulic modeling and anticipated
future growth to identify any existing or future capacity deficiencies.
5.Develop a Capital Improvement Program – Based on levels-of-service,
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 16 of 176
hydraulic modeling, and system evaluation, identify any projects that will be
needed within the next six years to provide sufficient sewer capacity.
6.Plan for Sewer Extensions – Based on updated system information, policies, and
levels-of-service, review and update the current planned system configuration for
service to unserved areas within the sewer service area.
7.Document Existing Maintenance and Operations Program – Document the
organization, practices, and procedures of the Sewer Maintenance and Operations
staff for inclusion in the Sewer Comprehensive Plan.
8.Financial Analysis Assistance – Incorporate City staff’s work summarizing the
costs and funding of the utility into the Sewer Comprehensive Plan.
9.Prepare Comprehensive Sewer Plan – Compile the results of preceding tasks
and prepare a document that can be used by the City to manage the utility and
that meets the requirements of RCW 90.48.110 and WAC 173-240-050.
10.Prepare Pipe Criticality and CMMS Integration Plan – Assist the City in defining
the configuration of certain portions of the Cartegraph sewer module to better
capture, analyze, and use facility condition information.
Costs and Budget
The anticipated cost for this agreement is $303,679.00 and there is $350,000.00
budgeted between 2013 and 2014 for this effort.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Wagner Staff:Elwell
Meeting Date:November 18, 2013 Item Number:CA.C
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10/29/2013
Page 1 of 12
EXHIBIT AEXHIBIT AEXHIBIT AEXHIBIT A
SCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICES
CITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATECITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATECITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATECITY OF AUBURN COMPREHENSIVE SEWER PLAN UPDATE
OCTOBEROCTOBEROCTOBEROCTOBER 2013201320132013
Brown and Caldwell (BC) is pleased to present this scope of work (SOW) to the City of Auburn (City) to
update its 2009 Comprehensive Sewer Plan (Sewer Comp Plan). The Sewer Comp Plan update will
guide the operation, maintenance, and improvements of the City’s extensive sewer system.
Upon completion of this project, the updated Sewer Comp Plan will meet the requirements of the
Washington State Department of Ecology (Ecology), as set forth in Washington Administrative Code
(WAC) 173-240-050.
Project Tasks
This project will consist of the following core tasks:
· Task 1. Manage Project
· Task 2. Update System Background Information
· Task 3. Evaluate Sanitary Sewer Utility Policies
· Task 4. Perform Hydrologic and Hydraulic Modeling
· Task 5. Evaluate System
· Task 6. Develop Capital Improvement Program
· Task 7. Plan for Sewer Extensions
· Task 8. Document Existing Maintenance and Operations Program
· Task 9. Financial Analysis Assistance
· Task 10. Prepare Comprehensive Sewer Plan
· Task 11. Prepare Pipe Criticality and CMMS Integration Plan
The activities, deliverables, and assumptions associated with each task are described in detail
below.
Task 1. Manage Project
The BC project manager will manage the staff, budget, and schedule during completion of the Sewer
Comp Plan. The BC project manager will ensure that quality control is performed throughout the
project, including peer and senior review for technical and qualitative aspects of the project.
The project manager will coordinate biweekly conference calls or project status updates with the
City’s Project Manager.
The BC and City project managers will participate in two progress workshops during the course of the
project. These workshops will occur at about 40 percent and 80 percent of project completion. The
workshops may involve more than the BC and City project managers, and will be an opportunity to (a)
summarize the work to date for input and comment, (b) make key project decisions, and (c) plot out
any course corrections, if needed.
An invoice and summary of work by task will be prepared monthly. As necessary, the project
schedule will be updated and distributed.
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Information Provided by City
The City will provide the following information under Task 1:
· N/A
Assumptions
Task 1 will be performed under the following assumptions:
· The BC project manager will attend two progress workshops with the City Project Manager. The
meetings will be held at BC’s Seattle office.
· Conference calls or status updates will be held on a biweekly basis.
· Assumed project duration is up to 18 months.
Deliverables
The following deliverables will be developed under Task 1:
· Monthly project status reports
· Monthly invoices
Task 2. Update System Background Information
Ecology requires system background information as part of the Sewer Comp Plan. This task will focus
on updating the following chapters of the existing Sewer Comp Plan, which summarize the City’s
existing wastewater collection system, system history, service areas, applicable regulations, and
policies:
· Chapter 2: Background
· Chapter 3: Wastewater System Policies
· Chapter 4: Description of Existing System
BC understands that some of this information may not have changed since completion of the 2009
Sewer Comp Plan; therefore, the focus of this task will be to work with City staff to update this
information rather than recreate what the 2009 Sewer Comp Plan included.
Specific work as part of this task includes:
· Document background information on the City’s wastewater system, including history,
ownership, management, geography, neighboring systems, overview of existing facilities,
complaints, service area, and land use.
· Identify and document revisions to existing applicable regulations and policies, including sewer
ordinances, development guidelines, service area policies, conditions of service, relevant
regional programs, and Ecology guidance and requirements. BC will work with the City to update
existing policies (see Task 3).
· Document the City’s agreements and coordinate with King County and other neighboring utilities.
· Discussion of King County treatment and conveyance point(s) such as County owned-pump
stations to County treatment system.
· Describe the City’s Pre-treatment program. Including existing facilities, O&M, future
improvements, recordkeeping, etc. Facilities described will include commercial (grease
interceptors) and industrial pre-treatment facilities.
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· Document the City’s support of King County’s reclaimed water program. This will include recent
efforts the City has performed since the last Sewer Comp Plan.
· Compilation of design and construction standards, to be included as an appendix.
· Describe nearby water systems per state planning requirements.
· Identify and document existing system problems. This includes reviewing City complaint
records/database and recording anecdotal information from City staff.
Information Provided by City
Changes to the following information since the existing Sewer Comp Plan was completed include:
· Applicable background information (e.g., potential annexation areas, sanitary sewer service area,
etc.)
· Any related planning documents (e.g., neighboring utility plans, City Comprehensive Plan, existing
land use plans, etc.)
· Changes to existing service area agreements and policies, design and performance standards,
and sewer development guidelines
· Existing City ordinances and policies
· Existing and planned zoning
· Agreements with King County and other neighboring jurisdictions.
Assumptions
Task 2 will be performed under the following assumptions:
· Three BC staff members will attend a 1-hour project kickoff meeting in Auburn.
· BC staff will conduct interviews with City staff to identify necessary updates to system
background information.
Deliverables
The following deliverables will be developed under Task 2:
· Information generated from this task will be included in the updated Sewer Comp Plan.
Task 3. Evaluate Sanitary Sewer Utility Policies
The 2009 Sewer Comp Plan included Levels of Service (LOS), which are generally defined as the
specific goals or objectives for utility management. The LOS should directly relate to City policies. In
Task 3, BC will work with City staff to review the LOS included in the 2009 Sewer Comp Plan, identify
policy revisions necessary to support City LOS decisions, and identify the potential impact of 3rd
party (e.g. King County) policies on the City’s cost to operate or improve the City’s system to meet
LOS objectives.
In addition, BC and City staff will review City policies with the aim of developing new LOS. For
example, BC understands that the City is interested in establishing an LOS to address sewer
extensions, so this will be reviewed as part of this task.
Evaluation of policies, and establishing LOS, are considered important for use in developing the
Sewer Comp Plan. The policies will be presented to the City’s Public Works Committee (PWC) and city
council members for consideration. BC understands this presentation should occur early in the
Sewer Comp Plan development.
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Information Provided by City
The City will provide the following information under Task 3:
· Current LOS for the sewer utility
· Current City policies related to potential LOS (e.g., sewer extension policies)
Assumptions
Task 3 will be performed under the following assumptions:
· Two BC staff members will meet with City staff to discuss existing and proposed policies.
· One BC staff member will attend one PWC meeting.
· The City will review the draft policy document once, and will provide a single set of review
comments to BC. All conflicting review comments will be resolved by the City prior to delivery to
BC.
Deliverables
The following deliverables will be developed under Task 3:
· Draft policy document for presentation to the PWC
· Final policy document for presentation to the PWC, and inclusion in the Sewer Comp Plan
Task 4. Perform Hydrologic and Hydraulic Modeling
BC will update the City’s DHI MIKE URBAN model using recent information, and perform modeling to
simulate existing and future system flows. The MIKE URBAN model was initially prepared for the
2009 Sewer Comp Plan, but the calibrated model was limited by the small amount of available flow
monitoring data. King County has since conducted flow monitoring at 19 locations within the Auburn
system or within King County pipes within the city limits. These additional monitoring data will allow
for a robust calibration in this task and the calibrated model will be used to (a) update our
understanding of any near-term or future capacity shortfalls and (b) optimize any necessary sewer
capacity improvements.
4.1 Existing Conditions
The 2009 Sewer Comp Plan model was constructed using information available in 2008.
Developments and sewer connections that occurred after this date will be incorporated into the
model update for this project. The City’s most up-to-date GIS will be used to confirm pipe lengths,
slopes, invert elevations, material, and rim elevations in the model. Any discrepancies between the
model and GIS will be resolved by updating the model information. The delineation of model basins
will be revisited during this analysis and adjusted, if necessary, to conform to available data,
coordinate with points of interface with the King County regional system, or fulfill City objectives.
BC understands that King County collected flow monitoring data in its conveyance system near
Auburn as part of its Decennial Monitoring Program. These monitoring data will be used to refine the
calibration of the City’s model, and adjust parameters as necessary.
Calibration involves comparing modeled flows to actual observed flows from the monitoring data.
Model adjustments will be made to achieve a reasonable match between simulated and observed
flows. Adjustments include refining roughness values and infiltration and inflow (I/I), and resolving
connectivity and pipe slope issues. The model will be calibrated first for dry weather conditions and
then for observed (monitored) wet weather events. Calibration will also incorporate SCADA data
collected from City pump stations, as needed.
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BC will summarize results from the existing-conditions models to prepare the following:
· Current population and wastewater flow characteristics
· I/I rates
Information Provided by City
The City will provide the following information under Subtask 4.1:
· Current GIS information including sanitary sewer pipes, manholes, and other structures.
· Data for recent land developments.
· SCADA data for pump stations, including pump on/off times and corresponding wet well levels.
· Known capacity deficiencies in the collection system. Examples include, but are not limited to,
formal complaints from customers or anecdotal observations from City staff. This information will
be used in model calibration.
Assumptions
Subtask 4.1 will be performed under the following assumptions:
· BC has retrieved the King County flow monitoring data.
· Existing populations and employment will be estimated with data from the Puget Sound Regional
Council (PSRC).
· BC will not translate information from as-built/record drawings to GIS or the model.
· BC will not develop any GIS data as part of this task.
· Two BC staff members will attend a workshop with the City to present the modeling findings.
Deliverables
The following deliverables will be developed under Subtask 4.1:
· BC will provide updated, calibrated existing-conditions model files to the City.
· Tabular listing of flow statistics for existing conditions.
4.2 Future Conditions
Once the existing-conditions model is updated and calibrated, a future-conditions model will be
created. The future-conditions model will be created to estimate flows for the 6-year and 20-year
planning horizons. Changes to the model will include wastewater demands for new population and
employment forecasts, assumed I/I quantities for new development and, if appropriate, changes in
I/I quantities for the existing sewer system (e.g., proactive maintenance programs that reduce I/I
over time).
BC will summarize results from the future-conditions models to prepare the following:
· Future population and wastewater flow characteristics
· Future I/I rates
· 6-year and 20-year future wastewater flow projections
Information Provided by City
The City will provide the following information under Subtask 4.2:
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· Relevant planning projections for the City’s Urban Growth Area (UGA), which will include
anticipated population/employment changes
Assumptions
Subtask 4.2 will be performed under the following assumptions:
· Future populations and employment will be estimated with data from the PSRC.
· Two BC staff members will attend a workshop with the City to present the modeling findings.
Deliverables
The following deliverables will be developed under Subtask 4.2:
· BC will provide the future-conditions model files to the City.
· Tabular listing of flow statistics for future conditions.
Task 5. Evaluate System Hydraulic Capacity
BC will conduct modeling runs for existing and future conditions to identify capacity shortfalls during
peak dry weather flows and peak wet weather flows at defined LOS. BC will analyze the model results
and will identify the apparent causes of capacity deficiencies.
The model will be used to evaluate proposed improvements for conveying flows in accordance with
the City’s LOS, for existing and future scenarios. If there are capacity shortfalls, BC will work with
Auburn’s Project Manager to identify sewer improvement alternatives. These improvements may
include flow diversions and construction of parallel relief sewers, I/I reduction through sewer
rehabilitation, and the replacement of existing sewers with larger pipes.
Sewer improvement alternatives will be evaluated and proposed facilities will be sized using the
MIKE URBAN model. Sewer age and materials of construction will also be analyzed segment by
segment and will be taken into account to determine and prioritize potential system improvements.
Detailed design and items (e.g., right-of-way issues, utility conflicts, etc.) are not included in this task.
Information Provided by City
The City will provide the following information under Task 5:
· Preferred methods for addressing capacity shortfalls (e.g., increased pipe size, pump stations, I/I
reduction, etc.)
Assumptions
Task 5 will be performed under the following assumptions:
· Two BC staff members will attend a workshop with the City to present deficient locations and
identified correction methods.
Deliverables
The following deliverables will be developed under Task 5:
· Tables and figures identifying sewer capacity deficiencies for existing and future planning
scenarios
· Tables and figures identifying recommended sewer capacity improvements to address
deficiencies for existing and future planning scenarios
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Task 6. Develop Capital Improvement Program
BC will work with City staff to develop a Capital Improvement Program (CIP) consisting of projects
based on the proposed LOS and modeling results. The CIP development will include those projects
included in the existing Sewer Comp Plan, but not yet constructed. The CIP will focus on measures
that the City could implement within the next 6 years given anticipated funding and staff resources.
BC will integrate the information gathered in the previous phases of the project to develop
alternative projects for the City. BC expects that these types of projects will range from spot
improvements that can be addressed by City crews to larger improvements that will require
engineering design and construction.
BC will evaluate the current CIP for relevance to identified problems. Those current CIP projects
deemed unnecessary will be given lower priority and retained only if they remain in the scope of
available funding, and the remainder will be prioritized and updated as needed.
BC will prepare a concise summary and planning-level cost estimates for each CIP. The summary will
include problem ID, name, and priority; a brief assessment of the problem; a brief description of the
proposed solution including sizes for any new facilities (e.g., pipe lengths and diameters, pump
station capacity, etc.); and a GIS-based sketch of the proposed improvements. The assumptions
used to develop the cost estimates will be transparent and well-documented.
Assuming that the CIP is implemented over a period of six years, the level of detail included in the
cost estimates will provide the City with the necessary information to update the unit costs with
current market values as needed in the future. After planning-level cost estimates have been
developed, BC will meet with the City to discuss the results of the alternatives evaluation.
Information Provided by City
The City will provide the following information under Task 6:
· Bid tabulations for recent sewer projects. BC will incorporate the bid tabulation data into its unit
cost estimates for this project.
· Current CIP with constructed projects identified.
· Anticipated City funding and staff resources, for use in determining the project implementation
capacity for the CIP.
Assumptions
Task 6 will be performed under the following assumptions:
· The improvement schedule will be determined based on a specific time frame and flow that
triggers the identified improvements.
· Improvement program cost estimating will be limited to preliminary planning-level cost estimates
based on recent City and BC experience, with appropriate allowances for project contingencies
and unknowns.
· For the existing system, the improvement program is limited to capital projects (will not include
administrative, policy, and operational changes).
· BC’s budget for this project assumes up to 10 projects will be included in the CIP.
· Pump station condition assessment is not included
· Two BC staff members will attend a workshop with the City to present the CIP.
· The City will review the draft CIP once, and will provide a single set of review comments to BC.
The City will resolve all conflicting review comments prior to delivery to BC.
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· Projects not included in the CIP, because they are not anticipated to be constructed in the next 6
years, will be summarized in tabular form for presentation in the Plan Update.
Deliverables
The following deliverables will be developed under Task 6:
· Draft CIP for inclusion within the Sewer Comp Plan
· Final CIP for inclusion within the Sewer Comp Plan
· Draft summary project sheets for each proposed sewer improvement
· Final summary project sheets for each proposed sewer improvement
· Draft planning-level cost estimates for each proposed sewer improvement
· Final planning-level cost estimates for each proposed sewer improvement
Task 7. Plan for Sewer Extensions
BC will review current sewer extension plans and work with the City to identify new areas for possible
sewer extensions. BC will identify possible methods for extension of sewer service to currently un-
served locations using the updated GIS and newly calibrated hydraulic models. Potential extensions
will also be evaluated with respect to the Growth Management Act (GMA), the City’s agreement with
King County for service, or other applicable policies.
This task will be an iterative process between Task 3: Evaluate Sanitary Sewer Utility Policies; Task 4:
Perform Hydrologic and Hydraulic Modeling; Task 5: Evaluate System; and Task 6: Develop Capital
Improvement Program.
A plan identifying where sewer extensions will occur, and how the City will serve these areas, will be
prepared. The plan will include proposed sewer main locations and size. This plan will describe
potential sewer extensions included in the CIP and those not included in the CIP.
Information Provided by City
The City will provide the following information under Task 7:
· Existing sewer extension policies, plans, and procedures.
Assumptions
Task 7 will be performed under the following assumptions:
· One workshop will be held with the City to identify sewer extension possibilities and constraints
for undeveloped areas.
· The budget assumes 72 hours of engineering effort for planning sewer extensions.
· The City will review the draft sewer extension plan once, and will provide a single set of review
comments to BC. The City will resolve all conflicting review comments prior to delivery to BC.
Deliverables
The following deliverables will be developed under Task 7:
· Draft sewer extension plan
· Final sewer extension plan
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Task 8. Document Existing Maintenance and Operations Program
BC will document the City’s wastewater system maintenance and operations (M&O) programs. The
M&O organization and procedures will be documented for future reference.
The City will provide BC with all available existing documentation detailing its M&O procedures. In
addition, BC will conduct interviews with staff members to understand their procedures.
Items that may be included in this review are:
· Documenting gravity sewer inspections and cleanings
· Documenting work order methods
· Documenting pump station maintenance
· Documenting force main inspections, cleaning, valve maintenance, etc.
· Documenting equipment maintenance
Information Provided by City
The City will provide the following information under Task 8:
· System operation, maintenance, and control, including routine operations, preventive
maintenance, inventories of equipment and supplies, and related information
· O&M budgets and level-of-effort estimates for routine field activities
· Documentation of existing cross-connection control program
Assumptions
Task 8 will be performed under the following assumptions:
· No new M&O procedures will be generated.
· No staffing plans will be generated.
· Work is limited to compiling and memorializing existing procedures.
· Two meetings (interview sessions) will be held with City staff.
· The City will review the draft M&O document once, and will provide a single set of review
comments to BC. All conflicting review comments will be resolved by the City prior to delivery to
BC.
Deliverables
The following deliverables will be developed under Task 8:
· Draft M&O document
· Final M&O document, to be included in the final Sewer Comp Plan
Task 9. Financial Analysis Assistance
The purpose of this task is to summarize the City’s total cost of providing wastewater service,
assurances the utility improvement schedule will be implemented, and established fees for service.
The City will lead this task and develop the Financial Chapter of the Sewer Comp Plan. BC will
support the City by incorporating the City’s work into the Sewer Comp Plan. The chapter will include
historical financial performance review, capital facilities charge update, capital financing plan,
operating forecast, revenue needs assessment. This task will update Chapter 8 – Finance of the
existing Sewer Comp Plan.
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Information Provided by City
The City will provide the following information under Task 9:
· The City will provide the draft and final financial chapter for inclusion in the Sewer Comp Plan.
Assumptions
Task 9 will be performed under the following assumptions:
· The City will perform the financial analysis and develop the update to existing Chapter 8 of the
Sewer Comp Plan.
· The City will submit the draft and final chapters to BC a minimum of 5 working days prior to BC
delivered draft and final Sewer Comp Plan submittals to the City.
· Three BC staff members will attend a workshop with City staff to provide the CIP, implementation
schedule, and other background information necessary for the City to prepare the financial
section of the Sewer Comp Plan.
Deliverables
The following deliverables will be developed under Task 9:
· BC has no deliverables under Task 9.
Task 10. Prepare Sewer Comprehensive Plan
BC will use the results of the preceding tasks to prepare a preliminary draft Sewer Comprehensive
Plan document for City staff review. BC proposes that the document consist of the following four
parts:
· Plan Overview: Prepared for general public/stakeholders to present a general understanding of
the Sewer Comp Plan contents.
· Executive Summary: The intended audience is the Mayor, Planning Commissioners, City Council,
and key stakeholders. The executive summary provides policy perspective, general technical
understanding, background (for recommended policies, programs, and projects), and links to
financial policies/strategies.
· Comprehensive Plan: This is the main body of the document, intended for City staff who will be
implementing the Sewer Comp Plan contents. The Comprehensive Plan will consist of a concise
summary of the planning process and focus primarily on the recommended improvements and
policies. The CIP will focus on projects that the City could implement over the next 6 years, given
anticipated funding and staff resources. Project needs identified, but not listed in the 6-year
plan, will be listed as future projects. This proposed implementation of improvements and
policies will update the implementation presented in the existing Sewer Comp Plan.
· Appendices: Supporting information (e.g., model data and cost estimate details) would be
provided in appendices for City staff needing specific detail.
After revising to address staff comments, BC will prepare a public review draft suitable for
presentation to the Planning Commission, City Council, or other stakeholder groups as appropriate.
City staff will present the plan to the Planning Commission and City Council. BC will work with City
staff to help address comments. BC will then prepare the final version of the Sewer Comprehensive
Plan.
Information Provided by City
The City will provide the following information under Task 10:
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· The City will compile review comments from reviews, resolve any conflicting comments, and
provide to BC a single set of comments.
Assumptions
Task 10 will be performed under the following assumptions:
· One preliminary draft Sewer Comp Plan will be prepared.
· One public review draft Sewer Comp Plan will be prepared.
· The draft Sewer Comp Plans will be submitted to a maximum of three reviewing parties: the City,
stakeholders, and regulator reviewers.
· One workshop will be held with the City to present the draft Sewer Comp Plan. One final Sewer
Comp Plan will be prepared.
· City will complete the formal SEPA process as part of the plan development.
Deliverables
The following deliverables will be developed under Task 10:
· Preliminary Draft Sewer Comprehensive Plan (four hard copies plus PDF)
· Public Review Draft Sewer Comprehensive Plan (six hard copies plus PDF) (Plus 20+/- Exec
Summary w/CD of draft)
· Final Sewer Comprehensive Plan (Eight hard copies plus PDF)
Task 11. Prepare Pipe Criticality and CMMS Integration Plan
BC will provide assistance in defining an approach and requirements for implementing the previously
developed pipe criticality analysis methods in the City’s Cartegraph computerized maintenance
management system (CMMS). BC will perform this in two stages, 1) defining the system
configuration requirements through a workshop, and 2) drafting a System Configuration
Specification detailing the requirements in a form that is actionable for a Cartegraph implementer
while providing traceability for the city to confirm the changes were performed in the expected
manner.
11 a Requirements Definition Workshop
BC will conduct a an initial requirement definition workshop with the City to outline the business and
technical requirements that must be met in order for Cartegraph system to effectively allow City
employees to access and use the Pipe Criticality information.
11 b Draft System Configuration Specification
BC will collect and analyze the information gathered during the initial workshop and draft a System
Configuration Specification that outlines the required system configuration. BC will work with City
staff to review the requirements and tailor them to represent the City’s needs. BC will then provide a
final System Configuration Specification that can be used by the City to facilitate implementation by
a qualified Cartegraph implementer, which could include City staff.
Information Provided by City
The City will provide the following information under Task 11:
· Asset management goals in regards to pipe criticality implementation
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Assumptions
Task 11 will be performed under the following assumptions:
· The City will arrange for appropriate staff to attend meetings (M&O staff who use the CMMS
and criticality model, planning staff, IT staff who “own” Cartegraph.
· BC is not required to purchase Cartegraph.
· No updates to the existing pipe criticality model are included in this work.
· BC is not responsible for changes to the City’s Cartegraph database or software.
· BC staff will attend one on-site workshop not to exceed 3 hours in length
· A maximum of 3 revisions will be made to the System Requirement Specification
· This work will be summarized in the final Sewer Comp Plan, but the implementation plan will
not be included as an appendix.
Deliverable
The following deliverable will be developed under Task 11:
· A System Configuration Specification detailing the requirements of a pipe criticality analysis
component within the City’s existing CMMS
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Task Estimated Cost
1 Manage Project $38,223.00
2 Update System Background Information $20,131.00
3 Evaluate Sanitary Sewer Utility Policies $24,202.00
4 Perform Hydrologic and Hydraulic Modeling $56,896.00
5 Evaluate System $21,423.00
6 Develop Capital Improvement Program $31,490.00
7 Plan for Sewer Extensions $18,272.00
8 Document Existing Maintenance and Operations Program $15,270.00
9 Financial Analysis Assistance $6,459.00
10 Prepare Comprehensive Sewer Plan $49,282.00
11 Prepare Pipe Criticality and CMMS Integration Plan $17,031.00
12 Other Direct Costs $5,000.00
Total $303,679.00
2013 $75,000.00
2014 $275,000.00
Total $350,000.00
City of Auburn Sewer Comprehensive Plan Update
Estimated Project Costs
Sewer Comprehensive Plan Update Budget
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Consultant Agreement No. AG-C-439
Date:
November 12, 2013
Department:
Public Works
Attachments:
Scope of Work
Budget Summary
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to recommend Council grant permission to enter into
Consultant Agreement No. AG-C-439 with Carollo Engineers, Inc. for Comprehensive
Water System Plan.
Background Summary:
The City of Auburn’s last Comprehensive Water System Plan was completed in 2009
and approved by the Department of Health (DOH) in 2012. This plan will be a
substantial update to the 2009 plan as many elements of the City’s water system have
been modified or are operating under other conditions. The water system plan will be
developed in conjunction with an update to the City’s Comprehensive Plan. DOH
requires this water system plan be submitted and approved by December 2014.
Project Scope
Each task corresponds to a chapter in the plan:
1.Introduction – Document the purpose, objectives, ownership and management,
and the approval process of the plan.
2.Planning Considerations – Evaluate the City’s Retail Water Service Area
(RWSA) considering current urban growth areas, regional planning efforts and
other City planning assumptions.
3.Policies and Criteria – Document and update the City’s policies, criteria, and
standards related to the administration, expansion, operation, and maintenance of
the system.
4.Water Requirements – Perform demographic and demand analysis to predict
current and future demands within the City’s RWSA.
5.Existing System – Document the City’s existing water system, including supply,
storage, booster pump stations, interties, treatment, and distribution.
6.Water Resources – Evaluate the current and future water resources to identify
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potential deficiencies and proposed improvements.
7.Water Quality – Summarize water quality regulations, evaluate the raw and
treated water quality from each source, discuss any trends that have developed,
summarize any water quality violations, summarize reporting requirements, and
recommend improvements if necessary to meet anticipated or future water quality
regulations.
8.Water Use Efficiency – Summarize the City’s Water Use Efficiency program,
estimate the water savings from measures in the past 6 years, and project future
conservation water demand.
9.System Analysis – Evaluate the distribution system using the City’s calibrated
hydraulic model. Improvements will be developed for identified
deficiencies. Improvements identified in other tasks will be incorporated into the
model to determine the effect of comprehensive improvements.
10.Capital Improvements Plan – Summarize the recommended improvements for
the sources of supply, storage, distribution and transmission, and pressure
zones. Project costs will be developed for each recommended improvement and
ranked by priority.
11.Financial – Summarize the City’s total cost of providing water service, assurances
that the utility improvement schedule will be implemented and establish fees for
service.
12.Operation and Maintenance – Evaluate the current operation and maintenance
program against DOH requirements and American Water Works Association
Standards. Provide a plan for establishing a formal repair and replacement
program.
Project Schedule
Submit plan to DOH – October 2014
Final approval from DOH – December 31, 2014
Project Cost Summary
The estimated cost for this agreement is $406,892.00 and there is
$330,000.00 budgeted in 2014 for this effort. A budget adjustment for the balance is not
anticipated since the budgeted expenditures in the Water Fund will not be exceeded this
year.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Wagner Staff:Fenhaus
Meeting Date:November 18, 2013 Item Number:CA.D
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pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx
CITY OF AUBURN
COMPREHENSIVE WATER SYSTEM PLAN UPDATE
SCOPE OF SERVICES
The following Scope of Services has been developed to assist the City of Auburn (City) with the
2015 update of its Comprehensive Water System Plan (Plan). The objective of this project is to
update and/or provide technical assistance and review of all elements of the Plan document, in
accordance with WAC 246-290-100 and State of Washington Department of Health (DOH)
regulations. The following tasks under this Scope of Services has been prepared based on
Carollo Engineers’ (Consultant) current understanding of the proposed project, and on
discussions with City staff.
1.0 PROJECT BACKGROUND
The City initiated this Plan recognizing the importance of planning, developing, and financing
water system facilities to provide reliable and efficient service for existing customers and to
serve anticipated growth. The Plan is designed to meet state, county, and local requirements.
The City’s last Comprehensive Water System Plan was completed in 2009 and approved by
DOH in 2012. This plan will be a substantial updated to the 2012 plan as many elements of the
City’s water system have been modified or are operating under other conditions. The 2012 plan
will be incorporated into the updated Plan, as appropriate. This 2015 Plan is being developed in
conjunction with an update to the City’s Comprehensive Plan, creating a cohesive and
complimentary set of documents.
2.0 PROJECT ASSUMPTIONS
Carollo Engineers, Inc. will be referred to as “Consultant” in this document.
The City of Auburn and its staff will be referred to as “City” in this document.
All meetings will be held at City offices.
Draft Chapters will be provided in electronic copy (PDF and/or Microsoft Word)
transmitted via email or secure file transfer.
Calculation tables will be provided in .xlsx format.
Meeting notes and related materials will be transmitted electronically in MS Word and
PDF formats via email.
The City will print and produce additional copies of all documents as necessary for its use.
The City will provide available information related to the project and as requested by the
Consultant in a timely manner. The City shall furnish Consultant available studies, reports,
and other data pertinent to Consultant’s services; obtain, or authorize Consultant to
obtain, or provide additional reports and data as required; furnish to Consultant services of
others required for the performance of Consultant’s services hereunder, and Consultant
shall be entitled to use and rely upon all such information and services provided by the
City or others in performing Consultant’s services under this Agreement.
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pw://Carollo/Documents/Client/WA/Auburn/_Proposals/Auburn_2014_WSP_Scope.docx
The Consultant and City will develop the chapters for the Plan with the lead roles as
described below. A list of Appendices from the last plan are summarized below, these will
be incorporated as deemed necessary during the plan development:
Chapter / Appendix Chapter Lead
Executive Summary Comprehensive Water Plan Consultant
Chapter 1: Introduction Consultant
Chapter 2: Planning Considerations Consultant
Chapter 3: Policies and Criteria Consultant
Chapter 4: Water Requirements Consultant
Chapter 5: Existing System Consultant
Chapter 6: Water Resources Consultant
Chapter 7: Water Quality Consultant
Chapter 8: Water Use Efficiency Consultant
Chapter 9: System Analysis Consultant
Chapter 10: Capital Improvements Plan Consultant
Chapter 11: Financial City/Consultant
Chapter 12: Operations And Maintenance Consultant
Appendix 1A: Notice of Determination of Non-Significance (DNS) City
Appendix 1B: State Environmental Policy Act (SEPA) Checklist City
Appendix 1C: Agency Comment Letters and Responses City/Consultant
Appendix 1D: Ordinances and Approvals City
Appendix 1F: Water System Plan Submittal Form City
Appendix 1G: Plan Content Checklist Consultant
Appendix 1H: Municipal Water Law – Water System Plan
General Approval Checklist
Consultant
Appendix 2A: Service Area Agreements City
Appendix 2B: Disposition of 2012 Capital Improvement Program City
Appendix 2C: Interlocal Agreements City
Appendix 3A: Demographic and Demand Forecast Tables Consultant
Appendix 4A: Water Facilities Inventory Form City
Appendix 5A: Source and Storage Analysis Tables Consultant
Appendix 5B: Facility Conditions Assessment Consultant/City
Appendix 5C: Maintenance Repair and Inspection Reports City
Appendix 6A: Water Rights Self-Assessment Forms Consultant
Appendix 6B: Copies of Water Rights Certificates City
Appendix 6C: Wellhead Protection Report Consultant
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3.0 TASKS
To meet the objectives of this scope of services, the Consultant shall complete the tasks as
summarized in the table below and discussed in detail in the text that follows.
Task Title
Task 100 Introduction
Task 200 Planning Considerations
Task 300 Policies and Criteria
Task 400 Water Requirements
Task 500 Existing System
Task 600 Water Resources
Task 700 Water Quality
Task 800 Water Use Efficiency
Task 900 System Analysis
Task 1000 Capital Improvements Plan
Task 1100 Financial
Task 1200 Operations and Maintenance
Task 1300 Project Management
Task 1400 Plan Integration
Task 1500 Management Reserve
Chapter / Appendix Chapter Lead
Appendix 7A: Water Quality Monitoring Plan City
Appendix 7B: Water Quality and Regulatory Compliance Consultant
Appendix 7C: Coliform Monitoring Plan City
Appendix 7D: Public Works Emergency Response Program City
Appendix 8A: Water Use Efficiency Evaluation Consultant
Appendix 10A: CIP Cost Estimates Consultant
Appendix 11: Design and Construction Standards City
Appendix 12A: Boil Water Notices City
Appendix 12B: Safety Training Records City
Appendix 12C: Cross Connection Control Program City
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TASK 100 – INTRODUCTION
The objective of this task is to review and update the City’s introduction to the Plan. Chapter 1
documents important plan elements including purpose, objectives, ownership and management,
and the approval process. This task will develop Chapter 1 Introduction of the Plan and includes
the Project Kick-off meeting.
Task 100 Activities
101. Meeting No. 1 - Project Kick-off. Summarize the DOH Kick-off meeting, the Plan outline,
the Draft PMP, and the initial data request list for Tasks 200 and 400. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
102. Review and Update of Introduction. Review and update Chapter 1 of the 2012 Plan to
reflect the latest information and maintain consistency throughout the Plan. It is
anticipated the majority of updates for this chapter will be to document the environmental
assessment and approval process, including Agency review comments and ordinances, in
Appendices. Incorporate changes into draft Chapter 1 for the City’s review and approval.
103. Draft and Final Chapter 1 – Introduction. Prepare draft Chapter 1 for City’s review and
approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
It is anticipated that Chapter 1 will largely be an update to Chapter 1 of the 2012 Plan
City Deliverables
Agency review comments
Adoption resolutions
Comments on draft Chapter 1 – Introduction.
Consultant Deliverables
Project Kick-off Meeting Agenda, Materials, and Minutes
Draft Chapter 1 – Introduction
Final Chapter 1 – Introduction
Meetings
Meeting No. 1 - Project Kick-off
TASK 200 – PLANNING CONSIDERATIONS
Task 200 Activities
201. Data Request. Develop and submit a request for data required for Chapter 2. The
following data are anticipated to be required:
a. King and Pierce County’s Coordinated Water Service Areas
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b. City’s proposed Retail Water Service Area (RWSA) boundary,
c. King and Pierce County tax parcels,
d. New or altered agreements with adjacent purveyors, and
e. Related studies that are not readily available.
202. Retail Water Service Area Evaluation. Assist the City in delineating the future RWSA
considering current Urban Growth Areas, regional planning efforts and other City planning
assumptions. Evaluation will consider providing service for the Bonney Lake area.
Prepare maps of the existing and future RWSA for review by the City in Meeting No. 2.
Document final RWSA electronically as a map and GIS dataset following Meeting No. 2.
203. Meeting No. 2 - Retail Water Service Area/Policies and Criteria. Present the methods and
results of the RWSA evaluation for the City’s review and approval. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
204. Review and Update of Planning Considerations. Review and update Chapter 2 of the
2012 Plan to reflect the latest information and maintain consistency throughout the Plan.
The updates may include an updated figure of the City’s RWSA and an updated inventory
of related studies. Incorporate changes into draft Chapter 2 for the City’s review and
approval.
205. Draft and Final Chapter 2 – Planning Considerations. Prepare draft Chapter 2 for City’s
review and approval. City comments and Consultant responses will be tracked in the
Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
The City can provide or obtain the necessary related studies.
The City can provide or obtain the King and Pierce County Coordinated Water System
boundaries.
Does not include additional meetings with King County, Pierce County or adjacent
communities to discuss City’s future retail water service area.
It is anticipated that Chapter 2 will largely be an update to Chapter 2 of the 2012 Plan
City Deliverables
Requested data
Comments on draft Chapter 2 – Planning Considerations.
Consultant Deliverables
Meeting No. 2 Agenda, Materials, and Minutes
Draft Chapter 2 – Planning Considerations
Final Chapter 2 – Planning Considerations
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Meetings
Meeting No. 2 - Retail Water Service Area/Policies and Criteria
TASK 300 – POLICIES AND CRITERIA
The objective of this task is to document the City’s policies, criteria, and standards related to the
administration, expansion, operation, and maintenance of the system. The existing Policies and
Criteria will be updated, as necessary, and supplemented with new policies provided by the
City. This task will develop Chapter 3 Policy and Criteria of the Plan.
Task 300 Activities
301. Policies and Criteria Documentation. Review and update policies and criteria in Chapter 3
of the 2012 Plan for new DOH required policies, new City identified policy changes,
inconsistencies, or missing standards. The City will provide City identified policies and
criteria, which may include:
a. Clarification/modification of service/satellite system criteria,
b. Updated annexation policy, and
c. Updated backflow prevention policies.
Incorporate changes into draft Chapter 2 for the City’s review and approval.
302. Public Works Committee Policies and Criteria Review. Assist City in presenting policies
and criteria to the Public Works Committee. Prepare an agenda, presentation materials,
and document discussions, including action items and decisions, in meeting minutes.
303. Draft and Final Chapter 3 – Policies and Criteria. Prepare draft Chapter 3 for City’s review
and approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
The City will provide new City identified policies and criteria.
It is anticipated that Chapter 3 will largely be an update to Chapter 3 of the 2012 Plan
City Deliverables
City identified updates to policies and criteria
Comments on draft Chapter 3 – Policies and Conditions.
Consultant Deliverables
Draft Chapter 3 – Policies and Conditions
Final Chapter 3 – Policies and Conditions
Meetings
None
TASK 400 – WATER REQUIREMENTS
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The purpose of this task is to perform a demographic and demand analysis to predict current
and future demands within the City’s RWSA. The planning years to be evaluated will include
each year from 2015 to 2025, 2030, and 2035. The task will maintain a consistent methodology
with the 2011 demand update and 2012 Plan. The City will be provided with an electronic
demand tool, which will allow them to maintain their demands into the future. This task will
develop Chapter 4 Water Requirements of the Plan.
Task 400 Activities
401. Data Request. Develop and submit a request for data required for Chapter 4. The
following data are anticipated to be required:
a. Monthly water use by customer class from 2011 to 2013 by pressure zone.
b. Largest customer locations on a map and annual consumption by customer class
from 2011 to 2013.
c. Accounted-for Non-Revenue Water from 2011 to 2013.
d. Monthly production data for each source from 2011 to 2013.
e. Growth rates by customer class through the end of the water supply planning horizon
(2035). The rates will be based on a GIS analysis of Transportation Analysis Zone
data from the Puget Sound Regional Council (PSRC) and other available planning
data.
f. GIS Data: land use, zoning data within the City Limits, TAZ boundaries.
402. Demographics Projections. Demographic projections will be developed based on the
following methodology.
a. Identify land use types and obtain the density of dwelling units and employees per
category from the City and County. Estimate the total area of existing and build-out
land use for each pressure zone within the RWSA.
b. Using density assumptions, estimate the build-out number of accounts under build-
out conditions.
c. Use data from PSRC and the City to calculate rates of growth for each TAZ and
each pressure zone. High, low, and average number of accounts will be prepared
for the each year during the first 10-years, 15-year, 20-year, and build-out
conditions.
403. Meeting No. 3 - Demographic Analysis. Present methods and results for the demographic
analysis for the City’s review and approval. Prepare an agenda, presentation materials,
and document discussions, including action items and decisions, in meeting minutes.
404. Demand Projections. Demand projections will be developed based on the following
methodology. The projections will be documented in Chapter 4 of the Plan.
a. Develop the current average day demands (ADD) and maximum day demands
(MDD), the accounted-for revenue water uses, estimated water loss and leakage
planning values, and establish equivalent residential unit (ERU) values for the
different customer classes.
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b. Estimate the future ADD and MDD water demand for each pressure zone based on
the demographic projections and historical ERU demand. Average, high, and low
estimates of the future water demand will be determined. The range will be based
on the statistical variation in the historical ERU demand, leakage values,
conservation goals, and the high and low ranges of the demographic projection. Up
to 10 of the City’s largest connections, potential large-scale industrial demands and
future wholesale water customers will be evaluated and projected separately and
added to other projected system demands. Peak hour demand (PHD) will be
calculated using both DOH and the City’s estimated peaking factor from the new
diurnal curves.
c. The demand from the City’s intertie commitments will be developed based on
existing agreements. Wholesale MDD and ADD for each planning year will be
incorporated into future water demands. Emergency or interruptible intertie
demands will be identified and incorporated per City policy into the future water
demands.
405. Meeting No. 4 - Demand Projections. Present the methods and results of the demand
analysis for the City’s review and approval. Prepare an agenda, presentation materials,
and document discussions, including action items and decisions, in meeting minutes.
406. Demand model. Provide excel database with projected ERUs and resulting demand for
City’s use in future updates.
407. Draft and Final Chapter 4 – Water Requirements. Prepare draft Chapter 4 for City’s review
and approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
City will provide 2015 Comprehensive Plan Land Use as scheduled in the PMP.
Aggregate Demands will be developed for areas not currently within the RWSA (i.e.
Bonney Lake).
City Deliverables
Requested data
Comments on draft Chapter 4 – Water Requirements.
Consultant Deliverables
Meeting No. 3 Agenda, Materials, and Minutes
Draft Chapter 4 – Water Requirements
Meeting No. 4 Agenda, Materials, and Minutes
Final Chapter 4 – Water Requirements
Meetings
Meeting No. 3 - Demographic Analysis
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Meeting No. 4 - Demand Projections
TASK 500 – EXISTING SYSTEM
The purpose of this task is to document the City’s existing water system, including supply,
storage, booster pump stations, interties, treatment, and distribution. This task will develop
Chapter 5 – Existing System of the Plan.
Task 500 Activities
501. Data Request. Develop and submit a request for data required for Chapter 5. The
following data are anticipated to be required:
a. Coordinate with City to obtain the most up-to-date GIS information.
b. Updated Facilities from 2012 Plan
c. Confirmation of facility assets from system tables from last plan
502. Review and Update of Existing System. Review and update Chapter 5 of the 2012 Plan to
reflect the latest information and maintain consistency throughout the Plan, including
Booster Pump Stations, Wells, and Interties. Incorporate changes into draft Chapter.
Prepared existing hydraulic profile of the existing system.
503. Draft and Final Chapter 5 –System Analysis. Prepare draft Chapter 5 for City’s review and
approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
Engineering Reports and Record Drawings for each new facility will be provided by the
City.
City Deliverables
Requested data
Comments on draft Chapter 5 – Existing System.
Consultant Deliverables
Draft Chapter 5 – Existing System
Final Chapter 5 – Existing System
Meetings
None
TASK 600 – WATER RESOURCES
The purpose of this task is to evaluate the current and future water resources to identify
potential deficiencies and proposed improvements. Evaluations will consider current water rights
and coordinated regional water system plans. This task will develop Chapter 6 Water Resources
of the Plan.
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Task 600 Activities
601. Data Request. Develop and submit a request for data required by Chapter 6. The
following data are anticipated to be required:
a. Existing water rights and pending water rights applications.
b. Existing well pump tests, capacity evaluations and/or aquifer characterizations.
c. Water level and quality records (including hydrographs),
d. Well log reports
e. Studies associated with condition assessment and hydrogeologic analyses.
f. Shapefiles of the existing Wellhead Protection Areas (WHPAs).
g. Electronic information for the City’s existing monitoring wells and sampling protocol.
h. Editable, electronic version of 2000 Wellhead Protection Report.
602. Water Supply Summary. Review and summarize the existing sources of supply for the
City’s RWSA, including all interties. Each source will include an evaluation of
performance, reliability, criticality, ability to pump, water right, treatment capacity, and
auxiliary power.
603. Water Rights Assessment. Summarize water right permits, claims, certificates, and
pending water right applications and change applications. Water Rights will reflect new
values defined in the Department of Ecology Memorandum of Understanding. Include
rationale and approach for use of inactive rights, as well as a Wells 3A, 3B, and 5B.
Complete DOH Tables 3 and 4 for existing and future water rights and demand.
604. Water Supply Analysis. Evaluate the City’s ability to provide water supply in accordance
with the City’s confirmed reliability and supply criteria for the 6-, 10-, and 20-year
projected demands within the whole system and each pressure zone. Additional supplies
or improvements will be identified and summarize, as needed. Summarize the City’s water
supply strategy plan and recommend program modifications if needed to meet all system
demands for the planning period.
605. Meeting No. 5 – Water Supply Analysis. Present the supply, storage, pump station, and
distribution system analysis results for the City’s review and approval. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
606. Wellhead Protection Program Update. Update City’s Wellhead Protection Plan to maintain
compliance with all requirements of the Washington State’s wellhead protection rules.
Summarize updates and changes to Wellhead protection in Chapter 7 of the Plan.
Robinson Noble (Subconsultant) will update the Wellhead Protection Plan.
a. Data Collection and Review. Collect and review pertinent data, including the existing
wellhead protection plan. The Subconsultant will obtain land use data from the
Consultant
b. Conduct Contaminant Source Inventory and Hazard Ranking. Review of existing
computer databases (EPA, Ecology, Health) to identify known leaking underground
storage tanks, confirmed and suspected contamination sites, independent clean-up
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listings, landfills, and regulated underground storage tanks. Coordinate with City staff
for the field verification of any known or potential hazard sites within the Wellhead
Protection Areas (WHPAs). Rank all identified potential contamination sources in the
hazard inventory according to the hazard potential of each site and in general
accordance with Health guidelines (Health publication 331-018; 1995). This ranking
will allow a prioritization of the sites for future planning. Develop map of prioritized
hazard inventory along with related WHPAs and land use coverage.
c. Implementation Strategy and Policy Planning. Revise and update the 2008
implementation strategies and management recommendations. In concert with City
staff, identify those tasks or plans that the City considers practical for future
implementation. Likewise, identify any new policy recommendations (e.g. suggested
land-use changes) for consideration in the City’s long-term planning process.
d. Wellhead Protection Plan Report Update. Update report with findings including the
hazard inventory, the prioritized list of known or suspected sites, and a list of City
staff-approved implementation strategies. Develop appropriate maps and figures for
report. Document conclusions or recommendations to the City for any sites or areas
of concern identified during the project. Provide two stamped and bound, one
stamped camera-ready, one PDF, and all electronic files of the Wellhead Protection
Plan Report.
607. Meeting No. 6 – Wellhead Protection. Present the Wellhead Protection results for the
City’s review and approval. Prepare an agenda, presentation materials, and document
discussions, including action items and decisions, in meeting minutes.
608. Draft and Final Chapter 6 – Water Resources. Prepare draft Chapter 6 for City’s review
and approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
The City can provide assumptions on future sources and quantities of supply
Spatial resolution of the analyses will be limited to the resolution enabled by data provided
by the City or other sources.
No new modeling of the WHPAs.
As with the 2008 update, we assume that City staff will field verify hazard sites, as they
are more intimately familiar with the businesses and history of the area.
No sensitivity analyses have been budgeted.
An on-line database search company will be contracted to perform the search of known
and potential hazard sites.
City Deliverables
Requested data
Comments on draft Chapter 6 – Water Resources
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Consultant Deliverables
Meeting No. 5 Agenda, Materials, and Minutes
Meeting No. 6 Agenda, Materials, and Minutes
Wellhead Protection Plan Report Update
Draft Chapter 6 – Water Resources
Final Chapter 6 – Water Resources
Meetings
Meeting No. 5 – Water Supply Analysis
Meeting No. 6 – Wellhead Protection
TASK 700 – WATER QUALITY
The purpose of this task is to summarize the water quality regulations, evaluate the raw and
treated water quality from each source, discuss any trends that have developed, summarize any
water quality violations, summarize reporting requirements, and recommend improvements if
necessary to meet anticipated or future water quality regulations. This task will develop Chapter
7 Water Quality of the Plan.
Task 700 Activities
701. Data Request. Develop and submit a request for data required for Chapter 7. The
following data are anticipated to be required:
a. Water quality test results in Excel format, including data from well water, treated
water, and the distribution system.
b. Testing Waivers.
c. Current Water Quality Monitoring Plan.
d. Sample Locations.
702. Review and Update of Water Quality. Review and update Chapter 7 of the 2012 Plan to
reflect the latest information and maintain consistency throughout the Plan. The following
updates and evaluations will be included in Chapter 7. Incorporate changes into draft
Chapter 1 for the City’s review and approval.
a. Water Quality Evaluation. Review City’s compliance with current federal and state
water quality regulations. Summarize the current treatment process types, capacity,
overall performance and treatment system conditions. Evaluate City’s ability to meet
future potential water quality regulations. Identify improvements required to the
City’s water treatment systems to meet current and/or future regulations.
b. Tacoma Intertie Water Quality Summary. Document the system water quality with
supplies from the Tacoma Second Supply Pipeline Interties. The results will be
discussed for both the B St NW and 132nd Ave SE intertie locations.
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703. Meeting No. 7 – Water Quality Evaluation. Present the water quality evaluation results for
the City’s review and approval. Prepare an agenda, presentation materials, and document
discussions, including action items and decisions, in meeting minutes.
704. Draft and Final Chapter 7 – Water Quality. Prepare draft Chapter 7 for City’s review and
approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
This task does not include review or update of the City’s Water Quality Monitoring Plan
City Deliverables
Requested data
Meeting No. 7 Agenda, Materials, and Minutes
Comments on draft Chapter 7 – Water Quality
Consultant Deliverables
Draft Chapter 7 – Water Quality
Final Chapter 7 – Water Quality
Meetings
Meeting No. 7 – Water Quality Evaluation
TASK 800 – WATER USE EFFICIENCY
The purpose of this task is to summarize the City’s Water Use Efficiency (WUE) program,
estimate the water savings from measures in the past 6 years, and project future conservation
water demand. This task will develop Chapter 8 – Water Use Efficiency of the Plan.
Task 800 Activities
801. Data Request. Develop and submit a request for data required for Chapter 8. The
following data are anticipated to be required:
a. Existing conservation program measures including measured effectiveness and
costs.
b. WUE goals.
c. Potential new WUE measures.
802. Existing Conservation Program. Review and update Chapter 8 of the 2012 Plan to reflect
the latest information and maintain consistency throughout the Plan. An estimate of
conservation volumes will be calculated and a review of the effectiveness of existing
measures will be conducted.
803. Future WUE Program. Identify future WUE program measures to implement. Assist in
developing conservation goals for the next six years in accordance with state and local
guidelines. Perform a cost-benefit analysis of existing and proposed WUE measures to
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include in the future WUE Plan. Assist in developing future conservation program
elements to meet program goals.
804. Future Conservation Water Demand. Calculate conservation demands (both MDD and
ADD) based on the established conservation goals. MDD and ADD conservation
demands will be developed in the same demand years used in Task 400. Conservation
demands will not be developed for the wholesale water demand.
805. Meeting No. 8 –WUE Program Review. Present the methods and results of the WUE
program evaluation and demands for the City’s review and approval. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
806. Draft and Final Chapter 8 – Water Use Efficiency. Prepare draft Chapter 7 for City’s
review and approval. City comments and Consultant responses will be tracked in the
Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
None
City Deliverables
Requested data
Comments on draft Chapter 8 – Water Use Efficiency
Consultant Deliverables
Meeting No. 8 Agenda, Materials, and Minutes
Draft Chapter 8 – Water Use Efficiency
Final Chapter 8 – Water Use Efficiency
Meetings
Meeting No. 8 - WUE Program Review
TASK 900 – SYSTEM ANALYSIS
The purpose of this task is to evaluate the distribution system using the City’s calibrated
InfoWater hydraulic model. Improvements will be developed for identified deficiencies.
Improvements identified in other tasks will be incorporated into the model, as appropriate, to
determine the effect of comprehensive improvements. The task will use the calibrated hydraulic
model developed under On-call Task Order T09-013.
Task 900 Activities
901. Data Request. Develop and submit a request for data required for Chapter 9. The
following data are anticipated to be required:
a. Potential future supplies or interties, including locations
b. Potential location for future storage facilities.
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902. Updated Hydraulic Profile. Update the previous hydraulic profile according to data
provided in the hydraulic model. Prepare a hydraulic profile figure for review by City.
903. Supply Scenarios Evaluation. Evaluate the City’s ability to provide water supply in
accordance with the City’s confirmed reliability and supply criteria for the 6-, 10-, and 20-
year projected demands within each pressure zone. The evaluation will consider Identify
and summarize additional supplies or improvements as needed. Develop a water supply
strategy plan to meet all system demands for the planning period.
904. Storage Analysis. Identify the storage volume required for each pressure zone based on
the established storage criteria for equalizing, fire flow, operational and standby volumes.
The storage analysis will be performed for the 6-, 10-, and 20-year projected demands. If
storage deficiencies are identified, additional storage volume requirements will be
identified by pressure zone and capacity. Potential storage size and location specifically
identified by the City will be utilized if future storage needs are identified.
905. Pump Station Analysis. Identify the pumping capacity requirements per the evaluation
criteria. Compare requirements to current pump station capacity to identify any
deficiencies for the 6-, 10-, and 20-year projected demand scenarios. Required upgrades,
modifications, or operational changes will be recommended, as necessary.
906. Meeting No. 9 – System Analysis. Present the Supply, Storage, and Pump Station
analysis results for the City’s review and approval. Prepare an agenda, presentation
materials, and document discussions, including action items and decisions, in meeting
minutes.
907. Update Demands and Fire Flow. The updated, calibrated InfoWater hydraulic model will
be updated with latest demands for the 6-, 10-, and 20-year conditions.
a. Apply the estimated existing demands to nodes in the model using geocoding. Scale
demands per pressure zone such that the total demand per pressure zone matches
the demand assumptions of Task 200. Demands for the 6-, 10-, and 20-year
conditions will be applied in the model using a scaled multiplier.
b. Develop diurnal curves for each pressure zone using historic SCADA data. Apply
diurnal curves into model.
c. Fire flow requirements (FFR) will be assigned to the model nodes based on the
latest land use data. In addition, a specific FFR will be assigned to the single node
in each zone representing the account with the highest FFR.
d. Aggregate water demands will be incorporated into the model for areas that are
currently not within the RWSA (i.e. Bonney Lake). This allows the City to determine
deficiencies and improvements without representing the areas’ distribution system.
908. Fire and System Pressure Analysis. Using the hydraulic model, perform steady state
analysis of the system evaluating fire flow and system pressures per DOH regulations and
guidelines based on the City’s water system criteria. Identify improvements to address
deficiencies under the MDD + fire flow simulations and the peak hour simulations for the
6-year, 10-year and 20-year scenarios. The model will also be used to identify minimum
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system pressures during peak-hour demands. The System Analysis will focus on
distribution capacity deficiencies for pressure, velocity and flow.
909. Meeting No. 10 - Fire and System Pressure Analysis. Discuss and validate, if possible, the
deficiencies identified during the fire and system pressure analysis with City staff. Prepare
figures showing pressure and fire flow deficiencies. Prepare an agenda, presentation
materials, and document discussions, including action items and decisions, in meeting
minutes.
910. Identification of Water Improvement Projects. Identify improvements to address identified
transmission/distribution deficiencies. Identified supply, storage, treatment and water
quality improvements will be included will be sized to meet 20-year demand conditions.
Summarize the City’s current asset management program and repair and replacement
program. This may include age, known condition, and material of existing facilities.
Incorporate water system projects in the existing CIP and summarize changes to projects,
if required. Prepare figures showing results of pressure and fire flow after implementing
recommended improvements.
911. Bonney Lake Service Area Evaluation. Develop a technical memorandum (TM)
documenting the system improvements required to extend service to the Bonney Lake
area. Summarize demands, supplies source, and storage facilities for the area. Present
improvements projects for the Lakeland Hills zone with and without the expanded service.
Provide draft TM for review and comment by City. City comments and Consultant
responses will be tracked in the Comment Response Log. Document TM updates and the
City’s decision on the future inclusion of the Bonney Lake area in a Final TM.
912. Meeting No. 11 - Identified Improvement Projects. Determine final identified system
deficiencies and proposed improvements to be included in the CIP. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
913. Draft and Final Chapter 9 – System Analysis. Prepare Chapter 9 from the Model
Calibration TM developed under On-call Task Order T09-013 and work of this task.
Document the methodology and results of the System Analysis of the system deficiencies
and improvements. City comments and Consultant responses will be tracked in the
Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
Hydraulic model formulation and calibration will be completed under On-call Task Order
T09-013.
City to provide summary of current asset management program
City Deliverables
Comments on draft Chapter 9 – System Analysis
Repair and replacement program
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Consultant Deliverables
Meeting No. 9 Agenda, Materials, and Minutes
Meeting No. 10 Agenda, Materials, and Minutes
Meeting No. 11 Agenda, Materials, and Minutes
Draft Bonney Lake Service Area Improvements TM
Final Bonney Lake Service Area Improvements TM
Draft Chapter 9 – System Analysis
Final Chapter 9 – System Analysis
Meetings
Meeting No. 9 - System Analysis
Meeting No. 10 - Fire and System Pressure Analysis
Meeting No. 11 - Identified Improvement Projects
TASK 1000 – CAPITAL IMPROVEMENTS PLAN
This Task will summarize the recommended improvements for the sources of supply, storage,
distribution and transmission, and pressure zones in accordance with the City’s Policy and
Criteria. Total project costs will be developed for each recommended improvement and ranked
by priority. This task will develop Chapter 10 Capital Improvement Program for the Plan.
Task 1000 Activities
1001. Cost Estimates. Develop opinions of project cost for pipe replacement, pump station,
reservoir, treatment, and other improvement projects identified by City. Summarize the
recommended system improvements for the short term (6 years), medium term (10
years), and long term (20 years).
1002. Project Prioritization. Obtain project prioritization criteria from City. Prioritize all projects
into 6-year, 10-year and 20 year schedules based on evaluation during the Plan. Projects
not identified in the Plan will be identified by the City and included for prioritized during this
task.
1003. Meeting No. 12 - Capital Improvements Plan. Determine final CIP projects and costs.
Prepare an agenda, presentation materials, and document discussions, including action
items and decisions, in meeting minutes.
1004. Electronic CIP. Develop an electronic CIP spreadsheet tool to include a full sheet on each
project and a summary CIP for all projects. Project costs and timing will be linked such
that City staff may revise costs and timing and the CIP will automatically be updated.
1005. Draft and Final Chapter 10 – Capital Improvements Plan. Prepare draft Chapter 10 for
City’s review and approval. City comments and Consultant responses will be tracked in
the Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
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Assumptions
City provides bid costs of recent projects, if available.
City Deliverables
Comments on draft 10 – Capital Improvements Plan
Consultant Deliverables
Meeting No. 12 Agenda, Materials, and Minutes
Draft Chapter 10 – Capital Improvements Plan
Final Chapter 10 – Capital Improvements Plan
Electronic CIP
Meetings
Meeting No. 12 - Capital Improvements Plan
TASK 1100 – FINANCIAL
The purpose of this task is to summarize the City’s total cost of providing water service,
assurances that the utility improvement schedule will be implemented and established fees for
service. It is anticipated that the City will lead this task and develop the Financial Chapter.
Carollo will support the City to incorporate into the Plan. The Chapter will include historical
financial performance review, capital facilities charge update, capital financing plan, operating
forecast, revenue needs assessment. This task will develop Chapter 11 – Financial of the Plan.
Task 1100 Activities
1101. Meeting No. 13 – Financial Analysis. Facilitate a workshop to discuss the financial
analyses. Prepare an agenda, presentation materials, and document discussions,
including action items and decisions, in meeting minutes.
1102. Draft and Final Chapter 11 – Financial. Review draft Chapter 11 prepared by City. City
comments and Consultant responses will be tracked in the Comment Response Log.
Comments on this chapter will be incorporated into the final Plan.
Assumptions
The City will perform the financial analysis and develop Chapter 11.
Scope does not include changes to the City’s existing rate structure.
City Deliverables
Requested data
Comments on draft Chapter 11 – Financial Plan
Consultant Deliverables
Meeting No. 13 Agenda, Materials, and Minutes
Draft Chapter 11 – Financial Plan
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Final Chapter 11 – Financial Plan
Meetings
Meeting No. 13 – Financial Analysis
TASK 1200 – OPERATIONS AND MAINTENANCE
The purpose of this task is review and evaluate the City’s Operations and Maintenance Program
(O&M) to develop Chapter 12 – Operations and Maintenance of the Plan. The current O&M
program will be evaluated against DOH requirements and AWWA G200-09 Standards. The task
will provide a plan for establishing a formal repair and replacement program.
Task 1200 Activities
1201. Data Request. Develop and submit a request for data required for Chapter 8. The
following data are anticipated to be required:
a. Copy of the organization chart, coliform monitoring plan, emergency response plan,
cross-connection control program (or enabling ordinance).
b. City’s Vulnerability Assessment.
c. Editable, electronic version of Coliform Monitoring Plan
1202. Meeting No. 14 – O&M Program Review. At a meeting with Operations, the programs
completed since the last plan will be discussed. Carollo will summarize the current
operations and maintenance programs in accordance with the DOH Planning Handbook.
Collect information regarding control system.
1203. O&M Analysis. Conduct O&M analysis to identify deficiencies and recommendations.
a. Discuss with Operations the programs completed since the last plan, which may
occur during Meeting No. 12. Summarize the current operations and maintenance
programs in accordance with the DOH Planning Handbook. Programs may include
1) Operator Certificates
2) Lead free
3) Utilities Field Operation Support Center
4) Cross Connection Control Program
5) Public Notification Plan/Procedures
b. Review current operation and maintenance program in relation to regional, State
and National water operation standards, including AWWA G200-09 Standards. The
review will include also include the existing asset management program and the
City’s Vulnerability Assessment. Propose recommendations and develop CIPs, if
needed, based on the review.
c. Aid the City in developing a formal repair and replacement plan. The task will
include a mission statement, assessment of needs, and milestones needed to
create a formal program.
d. Summarize meter replacement and advanced metering infrastructure study.
Incorporate findings on suggested meter replacement schedule into the CIP.
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1204. Coliform Monitoring Plan. Review existing Coliform Monitoring Plan. Update monitoring
plan to address changes to Maximum Contaminant Levels (MCL) and MCL Goals, as well
as the new treatment technique for Coliform bacteria. Update sampling, assessment,
corrective action, and public notice elements if necessary. Develop an electronic draft of
the updated Coliform Monitoring Plan will be submitted for the City’s review and approval.
City comments and Consultant responses will be tracked in the Comment Response Log.
City comments will be addressed in the final Coliform Monitoring Plan, which will be
submitted electronically to the City.
1205. Control System Analysis. Review and document updates to City’s SCADA and control
system in Chapter 12. Include CIP for continued system and software upgrades. Evaluate
future uses of SCADA and advanced meter infrastructure to aid in O&M and other
business functions.
1206. Meeting No. 16 – Operations and Maintenance Summary. The Consultant will present the
methods and results of the Operations and Maintenance evaluation for the City’s review
and approval. Prepare an agenda, presentation materials, and document discussions,
including action items and decisions, in meeting minutes.
1207. Draft and Final Chapter 12 – Operations and Maintenance. Prepare draft Chapter 12 for
City’s review and approval. City comments and Consultant responses will be tracked in
the Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
Editable electronic version of Coliform Monitoring Plan is available.
City Deliverables
Requested data
Comments on draft Coliform Monitoring Plan
Comments on Chapter 12 – Operations and Maintenance
Consultant Deliverables
Meeting No. 14 Agenda, Materials, and Minutes
Meeting No. 15 Agenda, Materials, and Minutes
Draft Coliform Monitoring Plan
Final Coliform Monitoring Plan
Draft Chapter 12 – Operations and Maintenance
Final Chapter 12 – Operations and Maintenance
Meetings
Meeting No. 14 – O&M Program Review
Meeting No. 15 – Operations and Maintenance Summary
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TASK 1300 - PROJECT MANAGEMENT
The purpose of this task is to direct all activities within the Plan as assigned by the City and
maintain the project within the contracted scope, schedule, and budget. This includes project
administration, monthly invoicing, client and team coordination and quality assurance/quality
control review necessary to successfully complete the assigned chapter of the Plan to the City’s
expectations. Additionally, the Consultant will develop a Project Management Plan (PMP) and
lead the initial team kick-off meeting.
Task 1300 Activities
1301. Monthly Progress Reports and Invoices. This subtask includes assisting the project team
members in the implementation of the task items, reviewing the work-in-progress reports
and monthly invoices. Prepare and submit monthly activity reports showing current project
scope, budget and schedule status and identifying key issues or elements of the project
that will need to be addressed in the proceeding weeks. An electronic version of the
monthly progress reports and invoices will be sent to the City for review and approval.
1302. Project Management Plan. Prepare a Project Management Plan (PMP) that describes
project roles and responsibilities, lists contact information for the project team, describes
communications protocols, quality management, and including the scope of services,
schedule, and budget. Quality Management includes, but is not limited to, the following
elements:
a. Project Manager overview of all primary documents to verify technical consistency
and compliance with contract requirements.
b. Designate and assign qualified consultant staff to develop assigned project
deliverables, and manage consultant staff for schedule, quality and budget relative to
assigned deliverables.
c. Develop a proposed timeline for project deliverables with a target DOH Plan
submittal by October 15, 2014.
d. Resolution of all review comments with a memorandum summarizing key comments
and the manner in which each was addressed in the work.
The PMP will be introduced and discussed with the Consultant and the City project team
at the Project kick-off meeting. A revised final PMP will be delivered after the Project
Initiation Meeting.
1303. Client Coordination
a. Manage the consultant project team to track time and budget, work elements
accomplished, work items planned for the next period, manpower, scope changes,
time and budget needed to complete the project.
b. Create and maintain a working project schedule based on the schedule in the PMP.
c. Review project status, including scope, budget, and schedule.
1304. Continuity with 2012 Plan
a. Identify agency comments on 2012 Plan that were deferred to the 2015 Plan.
Comments will be transferred to the 2015 Record of Comment Log and responses
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will be updated based on activities that have occurred since the 2012 Plan. Action
items needed to address each unresolved comment will be documented and
addressed in the appropriate section.
Assumptions
The PMP will be updated with full incorporation of review comments once after the City
review of the draft PMP.
The total length of the project is twenty four (24) months.
City provides required documents for appendices.
City Deliverables
Team member contact information.
PMP review for completeness.
Receive, review, and process Consultant invoices in a timely manner.
Respond to data request in a timely manner.
Consultant Deliverables
Data request list
Draft Plan outline
Draft PMP
Final PMP
Twenty four (24) monthly progress reports and invoices
Meetings
None
TASK 1400 – PLAN INTEGRATION
The purpose of this task is to integrate comments on the Plan into a clear and comprehensive
Water System Plan document. The City Draft Plan will be prepared, including an executive
summary. This task also includes incorporating comments and developing the Agency Review
Draft Plan and Final Plan.
Task 1400 Activities
1401. Executive Summary. Prepare an executive summary, summarizing each element of the
Comprehensive Plan.
1402. City Draft Plan. Prepare Cover Sheet, Table of Contents, and Executive Summary.
Compile Chapters and develop Appendices. Prepare review draft document for City Staff
in eight (8) notebook binder copies.
1403. Meeting No. 16 - City Draft Plan. Meet with City to discuss comments of draft document.
Incorporate comments to be included into Agency Draft Plan.
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1404. Additional Meetings. Up to two additional meetings for Plan review as determined by City
staff.
1405. Agency Draft Plan. Incorporate City comments into an Agency Draft plan to be submitted
for agency review. Eight notebook binder, one camera-ready, and one PDF will be
developed for City reproduction and distribution of Plan to Agencies and Adjacent
Purveyors.
1406. Final Plan. Consultant will review agency review letters for incorporation into the Final
Plan. Delivery of the Final Plan will include two PE-stamped original notebook binders,
one PE-stamped camera-ready, one PDF, and all electronic files.
Assumptions
City provides required documents for appendices, including acceptance ordinances.
It is anticipated that City will distribute the Plan to DOH, County agencies, and adjacent
purveyors review for approval. The City will collect public and agency review comments
and deliver to Consultant. City will develop written responses received during Agency
Review process.
City Deliverables
City Comments
Public and Agency Review Comments
Consultant Deliverables
Executive Summary
City Draft Plan
Meeting No. 16 Agenda, Materials, and Minutes
Additional Meetings Agenda, Materials, and Minutes
Agency Draft Plan
Final Plan
Meetings
Meeting No. 16 - City Draft Plan
Up to two additional meetings
TASK 1500 – MANAGEMENT RESERVE
The objective of this task is to provide additional engineering services throughout delivery of the
Project (e.g. additional workshops, meetings, evaluations, etc.). Work performed under this task
will require prior written authorization from City’s Project Manager. Authorization will specify the
requested scope of services and cost for the work, which will be reviewed, negotiated, and
agreed upon by the Project Manager and Consultant prior to performing the work.
SUMMARY
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The following tables provide a summary of the meetings and deliverables anticipated for this
scope of services.
Meetings Title
Meeting No. 1 Project Kickoff Meeting
Meeting No. 2 Retail Water Service Area/Policies and Criteria
Meeting No. 3 Demographic Analysis
Meeting No. 4 Demand Projections
Meeting No. 5 Water Supply Analysis
Meeting No. 6 Wellhead Protection
Meeting No. 7 Water Quality
Meeting No. 8 WUE Program Review
Meeting No. 9 System Analysis
Meeting No. 10 Fire and System Pressure Analysis
Meeting No. 11 Identified Improvement Projects
Meeting No. 12 Capital Improvements Plan
Meeting No. 13 Financial Analysis Methodology
Meeting No. 14 O&M Program Review
Meeting No. 15 Operations and Maintenance
Meeting No. 16 City Draft Plan
Additional Meetings Up to 2 additional Plan Review Meetings TBD by City
Deliverables
Project Management Plan
All Meeting Agendas & Minutes
Monthly Progress Reports (with invoices)
Data Request Spreadsheet
Executive Summary
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Deliverables
Draft & Final Chapter 1 – Introduction
Updated Retail Water Service Area
Draft & Final Chapter 2 – Planning Considerations
Draft & Final Chapter 3 – Policies and Conditions
Draft & Final Chapter 4 – Water Requirements
Electronic Demand Model
Draft & Final Chapter 5 – System Analysis
Draft & Final Chapter 6 – Water Resources
Draft & Final Chapter 7 – Water Quality
Draft & Final Chapter 8 – Water Use Efficiency
Draft & Final Bonney Lake Service Area Improvements TM
Draft & Final Chapter 9 – System Analysis
Draft & Final Chapter 10 – Capital Improvement Plan
Wellhead Protection Plan Report
Electronic CIP
Draft & Final Chapter 11 – Financial
Draft & Final Chapter 12 – Operations and Maintenance
Draft & Final Coliform Monitoring Plan
City Draft Plan
Agency Draft Plan
Final Draft Plan & All Electronic Files
CA.D Page 58 of 176
City of Auburn
Comprehensive Water System Plan Update
Budget Estimate
Task Total Cost
Task 100 - Introduction 9,487.00$
Task 200 - Planning Considerations 10,587.00$
Task 300 - Policies and Criteria 9,260.00$
Task 400 - Water Requirements 28,768.00$
Task 500 - Existing System 11,398.00$
Task 600 - Water Resources 44,047.00$
Task 700 - Water Quality 24,040.00$
Task 800 - Water Use Efficiency 17,947.00$
Task 900 - Hydraulic Analysis 69,555.00$
Task 1000 - Capital Improvements Projects 24,717.00$
Task 1100 - Financial 3,676.00$
Task 1200 - Operations and Maintenance 39,376.00$
Task 1300 - Project Management 39,194.00$
Task 1400 - Plan Integration 49,840.00$
Task 1500 - Management Reserve 25,000.00$
Total 406,892.00$
Capital Facilities Plan Budget
2013 -$
2014 330,000.00$
Total 330,000.00$
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Consultant Agreement No. AG-C-440
Date:
November 12, 2013
Department:
Public Works
Attachments:
Scope of Work
Budget Summary
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to recommend Council grant permission to enter into
Consultant Agreement No. AG-C-440 with Brown and Caldwell, Inc. for the update of the
Comprehensive Stormwater Drainage Plan.
Background Summary:
The purpose of the Storm Drainage Comprehensive Plan is to guide the City’s Storm
Drainage Division with respect to future activities and improvements for the storm
drainage utility. The City has selected Brown and Caldwell to prepare an update to the
City’s existing plan which was adopted in 2009.
Scope of Work
The work includes the following tasks:
1.Evaluate Storm Drainage Utility Polices – Review current codes, practices and
policies with respect to regulatory requirements, utility service goals, low impact
development and staff availability.
2.Problem Identification and Evaluation – Update and recalibrate the existing
subbasin hydraulic models using the latest system information and recent flow
monitoring data. Develop an additional eight subbasin models for priority ranked
subbasins. Perform review of the documented annexation problem areas and
develop up to ten projects to be added to the Capital Improvement Plan
addressing these issues.
3.Develop a Capital Improvement Program – Based on levels-of-service,
hydraulic modeling, and system evaluation, identify and compile a list of projects
that will be needed within the next six years to address the system needs.
4.Document Existing Maintenance and Operations Program – Document the
organization, practices, and procedures of the Storm Drainage Maintenance and
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 60 of 176
Operations staff for inclusion in the Storm Drainage Comprehensive Plan.
5.Staffing Plan – Develop a staffing plan necessary to implement the activities
prescribed in the Storm Drainage Comprehensive Plan.
6.Financial Program – Incorporate City staff’s work summarizing the costs and
funding of the utility into the Storm Drainage Comprehensive Plan.
7.Prepare Storm Drainage Comprehensive Plan – Compile the results of
preceding tasks and prepare a document that can be used by the City to manage
the utility.
8.Prepare Pipe Criticality and CMMS Integration Plan – Assist the City in defining
the configuration of certain portions of the Cartegraph storm module to better
capture, analyze, and use facility condition information.
Costs and Budget
The anticipated cost for this agreement is $346,271.00 and there is $350,000.00
budgeted between 2013 and 2014 for this effort.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Wagner Staff:Carlaw
Meeting Date:November 18, 2013 Item Number:CA.E
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Page 1 of 10
EXHIBIT AEXHIBIT AEXHIBIT AEXHIBIT A
SCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICESSCOPE OF SERVICES
CITY OF AUBURN COMPREHENSIVECITY OF AUBURN COMPREHENSIVECITY OF AUBURN COMPREHENSIVECITY OF AUBURN COMPREHENSIVE STORMWATERSTORMWATERSTORMWATERSTORMWATER DRAINAGEDRAINAGEDRAINAGEDRAINAGE PLAN UPDATEPLAN UPDATEPLAN UPDATEPLAN UPDATE
OCTOBEROCTOBEROCTOBEROCTOBER 2013201320132013
Brown and Caldwell (BC) is pleased to present this scope of work (SOW) to the City of Auburn (City) to
update its 2009 Comprehensive Stormwater Drainage Plan (2009 Drainage Plan). The purpose of
the 2014 Drainage Plan Update is to guide the operation, maintenance, and improvements of the
City’s storm drainage system.
This SOW consists of nine tasks as follows:
· Task 1: Project Management
· Task 2: Evaluate Storm Drainage Utility Policies
· Task 3: Problem Identification and Evaluation
· Task 4: Develop Capital Improvement Program
· Task 5: Document Existing Maintenance and Operations Program
· Task 6: Staffing Plan
· Task 7: Financial Program
· Task 8: Prepare Storm Drainage Comprehensive Plan
· Task 9: Prepare Pipe Criticality and CMMS Integration Plan
The activities, deliverables, and assumptions associated with each task are described in detail
below.
Task 1. Project Management
The BC Project Manager will prepare a Project Management Plan (PMP) at the outset of the project.
The PMP will include a copy of the project scope, schedule, communication protocols, quality
control/quality assurance (QA/QC) measures, team member work assignments, a heath and safety
plan, and change management procedures. The BC Project Manager will manage project staff and
sub-consultants throughout the duration of the project to ensure compliance with project budget,
schedule, and QA/QC objectives.
The BC Project Manager will keep the City Project Manager informed with regard to project status
through biweekly conference calls, monthly status reports, and meeting summary notes. The BC
Project Manager will conduct two project status meetings with the City at major project milestones.
The meetings will provide opportunities to:
· update City staff on work completed to date
· elicit feedback and make key decisions regarding project activities and plan
recommendations
· identify scope, schedule, and/or budgetary adjustments (if needed).
BC will prepare monthly invoices including expenditures by task, hours worked by project personnel,
and other direct expenses with the associated backup. The project schedule will be updated and
distributed as necessary to reflect changes.
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Page 2 of 10
Deliverables:
· Meeting agendas and summary notes for two (2) project status meetings
· Up to twelve (12) monthly status reports
· Up to twelve (12) monthly invoices
Assumptions:
· Up to three (3) members of the BC team, including the BC project manager, will attend each
of the two (2) project status meetings.
· All meetings will be held at BC’s Seattle office.
· Conference calls or status updates will be held on a biweekly basis.
· Project duration is up to twelve (12) months.
Task 2 – Evaluate Level of Service Goals, Practices, and Policies
The purpose of this task is to evaluate the City’s current codes, practices, and policies with respect
to regulatory requirements, utility service goals, low impact development (LID) and staff availability.
BC will review current local, State, and Federal regulations to identify compliance requirements and
other potential emerging issues. BC will also review and evaluate applicable sections of the Auburn
City Code (ACC) and policies contained within the City’s current Comprehensive Plan to identify
revisions and/or additions needed to maintain regulatory compliance or to address issues that are
likely to arise during the six-year planning period. The review and evaluation of regulations pertaining
to the NPDES Phase II Permit will be completed by BC under a separate contract (NPDES Compliance
Assistance 2013-14), and the deliverables will be summarized in the Comprehensive Plan Update.
BC will review the Level of Service (LOS) goals from the 2009 Drainage Plan and work with City staff
to revise those goals to align with regulatory requirements and policy recommendations. BC will
prepare a preliminary set of LOS goals with references to specific codes, policies, and/or accepted
standards of practice.
As subsequent tasks are completed, LOS goals will be revised and refined to reflect priorities and
cost constraints. For example, the improvements necessary to meet a selected conveyance
performance criterion could result in exceedingly high capital costs; in which case, the criterion
would need to be adjusted to reach a more achievable standard. Similarly, the results of the
Operations and Maintenance Review (Task 5) and the Staffing Plan (Task 6) will be used to refine
LOS goals related utility practices, operations, and maintenance procedures.
After Tasks 3 through 7 have been completed, BC and the City will work together to finalize the LOS
goals and develop recommendations for code and policy revisions, changes in operational
procedures, and/or staffing needs.
Deliverables:
· Draft/preliminary LOS goals
· Staffing needs to meet the operational changes will be included in the Staffing Plan (Task 6).
· Revised table of LOS goals addressing the City’s comments on the draft version.
Assumptions:
· Two (2) members of the BC project team will attend up to two (2) meetings with the City to
discuss LOS goals, stormwater codes and design standards, applicable policies, and
recommended changes.
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Page 3 of 10
· NPDES Compliance Assistance 2013-2014 Project will be conducted concurrently with this
project and will provide information in a timely manner such that the overall project schedule
will not be delayed.
· BC’s assessment of emerging regulatory issues will be based on our current understanding
of regulatory issues in Washington State; 8 hours has been budgeted for this effort.
· All deliverables will be submitted in electronic format.
Information to be provided by the City:
· All applicable sections from the ACC and relevant policy documents.
· Information on City practices and staffing.
· One set of consolidated comments on the preliminary recommended LOS goals.
· One set of consolidated comments on the revised LOS goals.
Task 3 – Problem Identification and Evaluation
The City initiated a substantial system data inventory effort during the development of the 2009
Drainage Plan. The entire city was divided into drainage subbasins which were ranked based on
established criterion such as known drainage problems. The basin ranking (high, medium or low)
was used to prioritize data inventory and modeling efforts. Hydrologic and hydraulic SWMM models
were prepared for the high and medium ranked subbasins. For the basins that were ranked as low
priority, hydraulic SWMM models were prepared. A large portion of the City’s subbasins were not
included in the priority ranking and no models were prepared for these subbasins.
The City has since conducted flow monitoring at several locations to support model calibration and
CIP implementation. The City has also continued the data inventory effort since the completion of
the 2009 Drainage Plan, with the long-term goal of mapping its entire storm drainage system and
updating the Geographic Information System (GIS). The data inventory effort is ongoing. Data
collected from this effort will be used to support the model development.
Figure 1 provides a summary of the current status of the City’s subbasin modeling efforts.
Subtask 3.1 Data Review and Subbasin Prioritization
BC will review the current status of the data inventory and model development activities, as well as
recent changes to the system due to capital improvement projects. BC will also review the flow
monitoring data that has been collected by the City since the 2009 Drainage Plan. BC will then meet
with the City to discuss the status of the data, known problems, and priorities for capital
improvements. BC and the City will then define new subbasin priorities and identify the eight highest
priority subbasins for model development/ refinement, capacity analyses, and project modeling
(such as the B, C, D, and F subbasins).
Subtask 3.2. Model Development/Refinement
For existing models, BC will review model elements, including detention storage ponds, infiltration
ponds, water quality facilities and pump station data and update where necessary. BC will update
the existing models to include any improvements or system modifications that have occurred since
the last model update. If no model exists for an identified high-priority subbasin, BC will develop the
model using information from the City’s Geographic Information System (GIS).
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Subtask 3.3. Model Calibration
BC will calibrate the models based on observed conditions such as measured flow rates, water
levels, pump run times, and anecdotal flooding conditions. BC will also run validation simulations to
demonstrate that the model can adequately reproduce observed conditions.
Subtask 3.4. Pump Station Evaluation
BC will use the models developed in subtasks 3.2 and 3.3 to simulate the impacts to the storm
drainage system from pump station failures. BC will map the resultant inundation areas for each of
the City’s six stormwater pumping stations. The modeled scenarios will be linked to the City’s
updated LOS goals. It is assumed that up to two scenarios will be evaluated for the following pump
stations: Brannan Park, Emerald Park, West Main Street and White River. It is assumed that one
additional scenario will be evaluated for both the A Street and Auburn Way S pump stations due to
their proximity to critical facilities.
Subtask 3.Subtask 3.Subtask 3.Subtask 3.5555. . . . EvalEvalEvalEvaluuuuate ate ate ate Drainage Problems in Annexation areaDrainage Problems in Annexation areaDrainage Problems in Annexation areaDrainage Problems in Annexation areassss
BC will review the storm drainage infrastructure in the annexation areas to identify potential
inadequacies with the storm drainage system. The review will encompass both the Lea Hill
annexation area subbasins (AAA, ZZ, BBB, YY, AZ, CCC, WW, W, and UU) and the West Hill annexation
area subbasins (SS, RR, M, OO, PPP, L, NNN, QQ, and K).
The initial review will be a desktop evaluation of data from the GIS system, which will proceed as
soon as the data inventory is completed for each basin. The focus of the initial review will be to
identify inadequacies such as incomplete systems, missing easements/drainage rights of way, and
insufficient inlet structures. BC will then develop recommendations for general improvements.
The City will provide BC with a list of known drainage problem areas (up to 10 areas). BC will conduct
site visits to assess the problems, investigate possible causes, and identify potential solutions. BC
will approximate peak discharges and perform basic hydraulic calculations to evaluate capacity
deficiencies and size drainage system components for conceptual design of improvement projects.
Potential improvements could include ditch and pipe extensions, culvert replacements, LID project
components and/or new curb, gutter, and inlet structures. Up to 10 projects will be included in the
six-year CIP (refer Task 4).
Subtask 3.6. Technical Memorandum
BC will prepare a technical memorandum summarizing the results of the data review, subbasin
prioritization, model development and model calibration and validation results. The technical
memorandum will also include a summary of the drainage problem evaluation in the annexation
areas.
Deliverables:
· Updated SWMM5 hydraulic modeling files for each of the eight identified high-priority
subbasins.
· Technical memorandum summarizing the results of the data review, subbasin prioritization,
model development, and the calibration and validation results, and summary of the drainage
problem evaluation in the annexation areas.
· Summary of pump station evaluation and maps of inundation areas for each simulated pump
station failure
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Assumptions:
· Modeling efforts will focus on the eight highest priority subbasins identified in Subtask 3.1;
system-wide modeling will not be completed for this project.
· The budget for this task assumes that up to four sub-basin models will need to be developed
from GIS data (i.e. no existing model)
· The City will provide updated GIS data compiled from its data inventory mapping efforts to
support the model build and update, and the evaluation of drainage problems in the
annexation areas.
· Up to ten (10) drainage problems will be evaluated for the annexation areas.
· It is anticipated that this task will be completed concurrently with other scoped tasks.
· The updated models will be used to evaluate proposed capital improvements as part of
Task 4.
· All deliverables will be submitted in electronic format.
Information to be provided by the City:
· Information and as-built data for current and/or on-going capital improvement projects
affecting the high-priority subbasins.
· Updated GIS data of the storm drainage system
· Flow monitoring data, water level measurements, pump station logs.
· List of known problems and priority areas for capacity evaluations, including known problems
in the annexation areas.
· Anecdotal flooding information and/or qualitative descriptions of observed problems.
· One set of consolidated City comments on the draft technical memorandum.
· The draft technical memorandum will be revised based on the comments and provide to the
City as an appendix to the 2014 Drainage Plan Update.
Task 4 – Develop Capital Improvement Program
BC will integrate the information gathered in the previous phases of the project, including revised
LOS goals, problem identification and model evaluation, to develop a draft list of projects for the City.
BC will also review the 6-year and 20-year CIP from the 2009 Drainage Plan and determine which
projects have been completed, resolved, or mitigated and which projects need to be carried over for
inclusion in the Drainage Plan Update.
BC will conduct project-specific modeling to identity and evaluate alternatives for up to eight projects
located within the prioritized subbasins. Projects carried over from the 2009 Drainage Plan will be re-
evaluated with the revised models developed in Task 3 and updated as necessary. Projects will be
evaluated to ensure the relevant LOS goals are addressed by the proposed improvements. BC will
also develop conceptual design for drainage improvements for up to ten projects located within
annexation areas, as identified in Subtask 3.5.
BC will then work with the City to prioritize projects for inclusion in the 6-year CIP, given annual
funding and staff availability. BC will prepare a concise summary and planning-level cost estimates
for each project in the 6-year CIP. The summary will include problem ID, name, and priority; a brief
assessment of the problem; a brief description of the proposed solution including sizes for any new
facilities (e.g., pipe lengths and diameters, pump station capacity, etc.); and a GIS-based sketch of
the proposed improvements. The assumptions used to develop the cost estimates will be
transparent and well-documented. The remaining projects, which will form part of the 20-year CIP,
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will be summarized and tabulated. Preliminary cost estimates will be developed but projects sheets
and detailed cost estimates will not be prepared.
The cost estimates will be prepared in a format that will allow the City to update the unit costs with
current market values as needed in the future. After planning-level cost estimates have been
developed, BC will meet with the City to discuss the results of the alternatives evaluations.
Deliverables:
· Draft list of CIP for City review
· Draft project summary sheets, including planning-level cost estimate and site map, for each
proposed storm improvement
· Revised project summary sheets for each proposed storm improvement
Assumptions:
· All deliverables will be submitted in electronic format.
· The CIP cost estimating will be limited to preliminary planning-level cost estimates based on
recent City, consultant experience and bid tabs, with appropriate allowances for project
contingencies and unknowns.
· For the existing system, the CIP is limited to capital projects (i.e. it will not include
administrative, policy, and operational changes).
· The budget for this project assumes up to 18 projects will be included in the 6-year CIP (8 in
the prioritization areas and 10 in the annexation areas).
· Pump station condition assessment is not included.
· Two BC staff members will attend a meeting with the City to present the draft CIP.
· The City will review the draft CIP, summary project sheets, and planning-level cost estimate
once, and will provide a single set of review comments to BC. The City will resolve all
conflicting review comments prior to delivery to BC.
· Projects included in the 20-year CIP will be summarized in tabular form for presentation in
the Plan Update.
Information to be provided by the City:
· Bid tabulations for recent storm drainage projects. BC will incorporate the bid tabulation data
into its unit cost estimates for this project.
· Anticipated annual City funding for stormwater projects and available staff resources, for use
in determining the project implementation capacity for the CIP.
Task 5 – Document Existing Maintenance and Operations Program
BC will document the City’s current storm drainage system operation and maintenance (O&M)
program. The 2009 Drainage Plan, Appendix I System Operation and Maintenance summarize key
elements of an O&M program to be used as a framework for transitioning the City’s maintenance
efforts from a reactive state to a planned maintenance environment.
BC will conduct two interviews with City O&M staff to discuss the existing O&M program and identify
any changes that have occurred since the 2009 Drainage Comp Plan, including implementation of
the steps identified in Appendix I. BC will review existing O&M documentation provided by the City.
Items that may be included in this review are:
· documenting drainage ditch maintenance
· documenting drainage line maintenance
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· gravity sewer inspections and cleanings
· catch basin inspection and cleaning
· documenting pump station maintenance
· documenting equipment maintenance.
Deliverables:
· Revised Appendix I to reflect the City’s current O&M program for inclusion in the Comp Plan
update.
Assumptions:
· All deliverables will be submitted in electronic format.
· No new O&M procedures will be generated.
· Work is limited to compiling existing procedures for inclusion in the 2014 Drainage Plan
Update.
· Two BC staff will participate in two meetings (interview sessions) with City staff.
· The City will provide one set of consolidated City comments on the Revised O&M appendix.
Comments will be used to update the appendix for inclusion in the 2014 Drainage Plan
update.
Information to be provided by the City:
· Existing system operation and maintenance, including routine operations, preventive
maintenance, and related information
· Changes in O&M program as defined in Appendix I of the 2009 Drainage Plan
Task 6 – Staffing Plan
BC will develop a staffing plan that is necessary to implement the new activities prescribed in the
2014 Drainage Plan Update. The staffing plan will include planning-level estimates of City staff time
and non-labor costs (e.g., equipment purchases, contractors) for additional costs during the 6-year
planning period. This plan will incorporate staffing needs to comply with the Phase II NPDES permit,
as developed by BC for the City under the NPDES Compliance Assistance (2013-14) Project, as well
as other staffing needs identified under Task 2.
Deliverables:
· Draft Staffing Plan for City review.
Assumptions:
· All deliverables will be submitted in electronic format.
· The results of the NPDES Compliance Assistance (2013-2014) Project will be available prior
to development of the Draft Staffing Plan.
· Two BC staff will participate in one meeting with City staff.
Information to be provided by the City:
· Information, not previously provided for the NPDES Compliance Assistance (2013-2014)
Project, needed to identify FTE allocations, loaded staff costs, and other elements of the
estimate.
· Current utilization of existing equipment to assist in determining new equipment purchase
requirements
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· One set of consolidated comments on the Draft Staffing Plan. The City’s comments will be
incorporated in the Staffing Plan for inclusion in the 2014 Drainage Plan Update.
Task 7 – Financial Program
The purpose of this task is to summarize the City’s total cost of providing stormwater service,
assurances that the utility improvement schedule will be implemented and established fees for
service. The City will lead this task and develop the financial information. BC will update the Financial
Plan chapter from the previous plan and incorporate it into the Plan. The Chapter will include
historical financial performance review, capital facilities charge update, capital financing plan,
operating forecast and revenue needs assessment.
Deliverables:
· Draft update of Chapter 8 (Financial Plan) of the 2009 Drainage Plan.
· Final update of Chapter 8 (Financial Plan) of the 2009 Drainage Plan, which will be included
in the 2014 Drainage Plan Update.
Assumptions:
· Two BC staff members will meet with City staff to provide the CIP, implementation schedule,
and other background information necessary for the City to develop the financial information.
· The City will perform the financial analysis and provide all necessary data to develop Chapter
8
· The Chapter 8 from the previous plan will be used as a template for the update
· The scope does not include changes to the City’s existing rate structure
· The City will review the draft Chapter 8 update once, and will provide a single set of review
comments. All conflicting review comments will be resolved by the City prior to delivery.
Information to be provided by the City:
· Financial data to update Chapter 8.
Task 8 – Prepare Storm Drainage Comprehensive Plan
BC will use the results of the previous tasks to prepare a preliminary draft Comprehensive
Stormwater Drainage Plan for City review. BC proposes that the document consist of the following
four parts:
· Plan Overview: Prepared for general public/stakeholders to present a general understanding
of the Drainage Plan contents.
· Executive Summary: The intended audience is the City Mayor, Planning Commissioners, City
Council, and key stakeholders. The executive summary provides policy perspective, general
technical understanding, background (for recommended policies, programs, and projects),
and links to financial policies/strategies.
· Comprehensive Plan: This is the main body of the document, intended for City staff who will
be implementing the Drainage Plan recommendations. The Comprehensive Plan will consist
of a concise summary of the planning process and focus primarily on the recommended
improvements and policies. It will also address continuity from the 2009 Plan, and discuss
the status of recommendations from the Plan. The CIP will focus on projects that the City
could implement over the next 6 years, given anticipated funding, equipment and staff
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resources. Project needs identified, but not listed in the 6-year plan, will be listed as future
projects.
· Appendices: Supporting information (e.g., model data and cost estimate details) would be
provided in appendices for City staff needing specific detail.
BC will present the draft Storm Drainage Comprehensive Plan to the Public Works Committee (PWC)
and submit the draft for City review. BC will assist the City in providing draft Plans for inter-local
agency review. BC will clarify or amend the Comprehensive Plan to incorporate comments produced
during draft review. It is anticipated that there will be two draft reviews prior to finalization of the
plan. The final plan will be presented to both the PWC and the City Council.
Deliverables:
· Preliminary Draft Drainage Comprehensive Plan (four hard copies plus PDF)
· Public Review Draft Drainage Comprehensive Plan (ten hard copies plus PDF) (Plus 15 copies
of the Executive Summary with a CD of the draft plan)
· Final Drainage Comprehensive Plan (Eight hard copies plus PDF)
Assumptions:
· One preliminary draft Drainage Plan will be prepared.
· One public review draft Drainage Plan will be prepared.
· The draft Drainage Plans will be submitted to a maximum of three reviewing parties: the City,
stakeholders, and regulator reviewers.
· One workshop will be held with the City to present the draft Drainage Comp Plan.
· One final Drainage Comp Plan will be prepared.
· BC will attend two PWC meetings and one City Council meeting
Information to be provided by the City:
· The City will compile review comments, resolve any conflicting comments, and provide BC
with a single set of comments on the preliminary and public review drafts.
Task 9 – Prepare Pipe Criticality and CMMS Integration Plan
BC will provide assistance in defining an approach and requirements for implementing the previously
developed pipe criticality analysis methods in the City’s Cartegraph computerized maintenance
management system (CMMS). BC will perform this in two stages, 1) defining the system
requirements through a workshop, and 2) drafting a System Requirements Specification detailing the
requirements in a form that is actionable for a Cartegraph implementer while providing traceability
for the city to confirm the changes were performed in the expected manner.
Subtask 9.1 Requirements Definition Workshop
BC will conduct an initial requirement definition workshop with the City to outline the business and
technical requirements that must be met in order for the Cartegraph system to effectively allow City
employees to access and use the Pipe Criticality information.
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Subtask 9.2 System Requirements Specification
BC will collect and analyze the information gathered during the initial workshop and draft a System
Requirements Specification that outlines the system requirements document. BC will work with City
staff to review the requirements and tailor them to represent the City’s needs. BC will then provide a
final System Requirement Specification that can be used by the City to facilitate the identification
and retention of a qualified Cartegraph implementer.
Deliverables:
· A System Requirements Specification detailing the requirements to a pipe criticality analysis
component within the City’s existing CMMS
Assumptions:
· The City will arrange for appropriate staff to attend meetings (M&O staff who use the CMMS
and criticality model, planning staff, IT staff who “own” Cartegraph, and someone who can
provide feedback on what the City is or is not willing to pay for an Asset Management Module
from Cartegraph).
· BC is not required to purchase Cartegraph.
· No updates to the existing pipe criticality model are included in this work.
· BC is not responsible for changes to the City’s Cartegraph database or software.
· BC staff will attend one on-site workshop not to exceed 3 hours in length
· A maximum of 3 revisions will be made to the System Requirement Specification
· This work will be summarized in the final Drainage Comp Plan, but the implementation plan
will not be included as an appendix.
Information to be provided by the City:
· Asset management goals related to pipe criticality.
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Auburn, City of (WA) -- Auburn Drainage Plan Update
PhasePhase Description Total Effort
001Project Management $32,200.00
Leave Blank and Protected
002Evaluate Storm Drainage Utility Policies$17,050.00
Leave Blank and Protected
003Problem Identification and Evaluation$114,439.00
Leave Blank and Protected
004Develop Capital Improvements Projects$71,643.00
Leave Blank and Protected
005Document existing Maintenance & Operations Program$14,007.00
Leave Blank and Protected
006Staffing Plan $10,490.00
Leave Blank and Protected
007Financial Plan $8,229.00
Leave Blank and Protected
008Prepare Comprehensive Drainage Plan$59,585.00
Leave Blank and Protected
009Prepare Pipe criticality &CMMS Integration Plan$18,628.00
Leave Blank and Protected
GRAND TOTAL $346,271.00
Comprehensive Storm Drainage Plan Update Budget
2013 $175,000.00
2014 $175,000.00
TOTAL $350,000.00
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1310
Date:
November 12, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Maps
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to recommend City Council approve Final Pay Estimate No. 2
to Small Works Contract No. 13-14 in the amount of $7,872.50 and accept construction
of Project No. CP1310, 2013 Arterial & Collector Crack Seal Project.
Background Summary:
This project sealed cracks in the pavement on approximately 2.5 miles of arterial and
collector streets with rubberized asphalt to help preserve the existing pavement. The
attached maps show the specific streets that were crack sealed as part of this project.
A project budget contingency of $87 remains in the 105 (Arterial and Collector Street
pavement Preservation) fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Carter
Meeting Date:November 18, 2013 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 73 of 176
Project No: CP1310Project Title:
Project Manager: Jai Carter
Initiation/Consultant Agreement
Initiation Date: June 17, 2013 Permission to Advertise
Solicitation Date: July 23, 2013 Contract Award
Award Date: _August 19, 2013 ______ Change Order Approval
Contract Final Acceptance
Funding Prior Years 2012 2013 Total
105 Fund - Arterial/Collector Pavement Preservation Fund060,00060,000
Total0060,00060,000
BUDGET STATUS SHEET
2013 Arterial & Collector Street Crack Seal Project
Date: November 12, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
ActivityPrior Years2012 2013 Total
Design Engineering 3,4873,487
Construction Bid 54,87054,870
Line item changes (244)(244)
Construction Engineering 1,8001,800
Total0059,91359,913
Prior Years 2012 2013 Total
*105 Funds Budgeted ( )00(60,000)(60,000)
105 Funds Needed 0059,91359,913
**105 Fund Project Contingency ( )00(87)(87)
105 Funds Required 0000
* ( # ) in the Budget Status Sections indicates Money the City has available.
Estimated Cost (Funds Needed)
105 Arterial/Collector Street Budget Status
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5009
Date:
November 13, 2013
Department:
Finance
Attachments:
Contract
Resolution No. 5009
Year-end Memo
Budget Impact:
$0
Administrative Recommendation:
City Council to approve Resolution No. 5009
Background Summary:
Resolution No. 5009 authorizes the Mayor and City Clerk to execute an agreement for
services with the Auburn Area Chamber of Commerce to operate a visitor information
center, promote tourism awareness within the City and to provide services associated
with supporting the City’s Economic Development efforts.
Per agreement with Auburn Area Chamber of Commerce and the Auburn Tourism
Board, the City of Auburn will direct users that sign on to the City’s free, public Wifi
service “Access Auburn” to the Auburn Tourism Board’s website homepage.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Staff:Coleman
Meeting Date:November 18, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 81 of 176
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EXHIBIT A
CITY OF AUBURN - AUBURN AREA
CHAMBER OF COMMERCE AGREEMENT
FOR TOURISM SERVICES
THIS AGREEMENT made and entered into on this day of _____________, 201__,
by and between the City of Auburn, a municipal corporation of the State of Washington,
hereinafter referred to as “City” and the Auburn Area Chamber of Commerce,
hereinafter referred to as the “Consultant.”
W I T N E S S E T H :
WHEREAS, The City is engaged in its projects of operating a visitor information center,
promoting tourism, and economic development, and is in need of services of individuals,
employees or firms for organizational work on said project; and,
WHEREAS, the City desires to retain the Consultant to provide certain services in
connection with the City’s work on said projects; and,
WHEREAS, the Consultant is qualified and able to provide consulting services in
connection with the City’s needs for the above-described work/project, and is willing and
agreeable to provide such services upon the terms and conditions herein contained.
NOW, THEREFORE, the parties hereto agree as follows:
1. Scope of Services.
The Consultant agrees to perform in a good and professional manner the tasks described
on Exhibit “A” attached hereto and incorporated herein by this reference. (The tasks
described on Exhibit “A” shall be individually referred to as a “task,” and collectively
referred to as the “services.”) The Consultant shall perform the services as an
independent contractor and shall not be deemed, by virtue of this Agreement and the
performance thereof, to have entered into any partnership, joint venture, employment or
other relationship with the City.
2. Additional Services.
From time to time hereafter, the parties hereto may agree to the performance by the
Consultant of additional services with respect to related work or projects. Any such
agreement(s) shall be set forth in writing and shall be executed by the respective parties
prior to the Consultant’s performance of the services there under, except as may be
provided to the contrary in Section 3 of this Agreement. Upon proper completion and
execution of an addendum (agreement for additional services), such addendum shall be
incorporated into this Agreement and shall have the same force and effect as if the terms
of such addendum were a part of this Agreement as originally executed. The
performance of services pursuant to an addendum shall be subject to the terms and
conditions of this Agreement except where the addendum provides to the contrary, in
which case the terms and conditions of any such addendum shall control. In all other
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respects, any addendum shall supplement and be construed in accordance with the terms
and conditions of this Agreement.
3. Performance of Additional Services Prior to Execution of an Addendum.
The parties hereby agree that situations may arise in which services other than those
described on Exhibit “A” are desired by the City and the time period for the completion
of such services makes the execution of addendum impractical prior to the
commencement of the Consultant’s performance of the requested services. The
Consultant hereby agrees that it shall perform such services upon the oral request of an
authorized representative of the City pending execution of an addendum, at a rate of
compensation to be agreed to in connection therewith. The invoice procedure for any
such additional services shall be as described in Section 7 of this Agreement.
4. Consultant’s Representations.
The Consultant hereby represents and warrants that he has all necessary licenses and
certifications to perform the services provided for herein, and is qualified to perform such
services.
5. City’s Responsibilities.
The City shall do the following in a timely manner so as not to delay the services of the
Consultant:
a. Designate in writing a person to act as the City’s representative with respect to the
services. The City’s designee shall have complete authority to transmit
instructions, receive information, interpret and define the City’s policies and
decisions with respect to the services.
b. Furnish the Consultant with all information, criteria, objectives, schedules and
standards for the project and the services provided for herein.
c. Arrange for access to the property or facilities as required for the Consultant to
perform the services provided for herein.
d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other
documents prepared by the Consultant and render decisions regarding such
documents in a timely manner to prevent delay of the services.
6. Acceptable Standards.
The Consultant shall be responsible to provide, in connection with the services
contemplated in this Agreement, work product and services of a quality and professional
standard acceptable to the City.
7. Compensation.
As compensation for the Consultant’s performance of the services provided for herein,
the City shall pay the Consultant the fees and costs specified on Exhibit “B” attached
hereto and made a part hereof (or as specified in an addendum). The Consultant shall
submit to the City an invoice or statement of time spent on tasks included in the scope of
work provided herein, and the City shall process the invoice or statement in the next
billing/claim cycle following receipt of the invoice or statement, and shall remit payment
to the Consultant thereafter in the normal course, subject to any conditions or provisions
in this Agreement or addendum.
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8. Time for Performance and Term of Agreement.
The Consultant shall perform the services provided for herein in accordance with the
direction and scheduling provided by the City. The Term of this Agreement shall
commence on the date hereof and shall terminate on December 31, 2014, or upon another
date if mutually agreed to in writing by the parties, subject to the restrictions in Section
18.
9. Ownership and Use of Documents.
All documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials created or otherwise prepared by
the Consultant as part of his performance of this Agreement (the “Work Products”) shall
be owned by and become the property of the City, and may be used by the City for any
purpose beneficial to the City.
10. Records Inspection and Audit.
All compensation payments shall be subject to the adjustments for any amounts found
upon audit or otherwise to have been improperly invoiced, and all records and books of
accounts pertaining to any work performed under this Agreement shall be subject to
inspection and audit by the City for a period of up to three (3) years from the final
payment for work performed under this Agreement.
11. Continuation of Performance.
In the event that any dispute or conflict arises between the parties while this Contract is in
effect, the Consultant agrees that, notwithstanding such dispute or conflict, the Consultant
shall continue to make a good faith effort to cooperate and continue work toward
successful completion of assigned duties and responsibilities.
12. Administration of Agreement.
This Agreement shall be administered by the Chief Executive Officer of the Chamber,
on behalf of the Consultant, and by the Mayor of the City, or designee, on behalf of the
City. Any written notices required by the terms of this Agreement shall be served on or
mailed to the following addresses:
City of Auburn Consultant
Auburn City Hall Auburn Area Chamber of Commerce
25 West Main 108 N. Division, Suite B
Auburn, WA 98001-4998 Auburn, WA 98001
(253) 931-3000 FAX (253) 288-3132 (253) 833-0700 Fax (253) 735 4091
13. Notices.
All notices or communications permitted or required to be given under this Agreement
shall be in writing and shall be deemed to have been duly given if delivered in person or
deposited in the United States mail, postage prepaid, for mailing by certified mail, return
receipt requested, and addressed, if to a party of this Agreement, to the address for the
party set forth above, or if to a person not a party to this Agreement, to the address
designated by a party to this Agreement in the foregoing manner.
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Any party may change his, her or its address by giving notice in writing, stating his, her
or its new address, to any other party, all pursuant to the procedure set forth in this
section of the Agreement.
14. Insurance.
The Consultant shall be responsible for maintaining, during the term of this Agreement
and at its sole cost and expense, the types of insurance coverages and in the amounts
described below. The Consultant shall furnish evidence, satisfactory to the City, of all
such policies. During the term hereof, the Consultant shall take out and maintain in full
force and effect the following insurance policies:
a. Comprehensive public liability insurance, including automobile and property damage,
insuring the City and the Consultant against loss or liability for damages for personal
injury, death or property damage arising out of or in connection with the performance
by the Consultant of its obligations hereunder, with minimum liability limits of
$1,000,000.00 combined single limit for personal injury, death or property damage in
any one occurrence.
b. Such workmen’s compensation and other similar insurance as may be required by
law.
c. Professional liability insurance with minimum liability limits of $1,000,000.00.
15. Indemnification.
The Consultant shall indemnify and hold harmless the City and its officers, agents and
employees, or any of them from any and all claims, actions, suits, liability, loss, costs,
expenses, and damages of any nature whatsoever, by any reason of or arising out of the
negligent act or omission of the Consultant, its officers, agents, employees, or any of
them relating to or arising out of the performance of this Agreement. If a final judgment
is rendered against the City, its officers, agents, employees and/or any of them, or jointly
against the City and the Consultant and their respective officers, agents and employees,
or any of them, the Consultant shall satisfy the same to the extent that such judgment was
due to the Consultant’s negligent acts or omissions.
16. Assignment.
Neither party to this Agreement shall assign any right or obligation hereunder in whole or
in part, without the prior written consent of the other party hereto. No assignment or
transfer of any interest under this Agreement shall be deemed to release the assignor from
any liability or obligation under this Agreement, or to cause any such liability or
obligation to be reduced to a secondary liability or obligation.
17. Amendment, Modification or Waiver.
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid or of any effect unless made in writing, signed by the party or
parties to be bound, or such party’s or parties’ duly authorized representative(s) and
specifying with particularity the nature and extent of such amendment, modification or
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waiver. Any waiver by any party of any default of the other party shall not effect or
impair any right arising from any subsequent default.
Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant
to this Agreement.
18. Termination and Suspension.
Either party may terminate this Agreement upon written notice to the other party if the
other party fails substantially to perform in accordance with the terms of this Agreement
through no fault of the party terminating the Agreement.
The City may terminate this Agreement upon not less than seven (7) days written notice
to the Consultant if the services provided for herein are no longer needed from the
Consultant.
If this Agreement is terminated through no fault of the Consultant, the Consultant shall be
compensated for services performed prior to termination in accordance with the rate of
compensation provided in Exhibit “B” hereof.
19. Parties in Interest.
This Agreement shall be binding upon, and the benefits and obligations provided for
herein shall inure to and bind, the parties hereto and their respective successors and
assigns, provided that this section shall not be deemed to permit any transfer or
assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive
benefit of the parties hereto and it does not create a contractual relationship with or exist
for the benefit of any third party, including contractors, sub-contractors and their sureties.
20. Costs to Prevailing Party.
In the event of such litigation or other legal action, to enforce any rights, responsibilities
or obligations under this Agreement, the prevailing parties shall be entitled to receive its
reasonable costs and attorney’s fees.
21. Applicable Law.
This Agreement and the rights of the parties hereunder shall be governed by the
interpreted in accordance with the laws of the State of Washington and venue for any
action hereunder shall be in of the county in Washington State in which the property or
project is located, and if not site specific, then in King County, Washington; provided,
however, that it is agreed and understood that any applicable statute of limitation shall
commence no later than the substantial completion by the Consultant of the services.
22. Captions, Headings and Titles.
All captions, headings or titles in the paragraphs or sections of this Agreement are
inserted for convenience of reference only and shall not constitute a part of this
Agreement or act as a limitation of the scope of the particular paragraph or sections to
which they apply. As used herein, where appropriate, the singular shall include the plural
and vice versa and masculine, feminine and neuter expressions shall be interchangeable.
Interpretation or construction of this Agreement shall not be affected by any
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determination as to who is the drafter of this Agreement, this Agreement having been
drafted by mutual agreement of the parties.
23. Severable Provisions.
Each provision of this Agreement is intended to be severable. If any provision hereof is
illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect
the validity of the remainder of this Agreement.
24. Entire Agreement.
This Agreement contains the entire understanding of the parties hereto in respect to the
transactions contemplated hereby and supersedes all prior agreements and understandings
between the parties with respect to such subject matter.
25. Counterparts.
This Agreement may be executed in multiple counterparts, each of which shall be one
and the same Agreement and shall become effective when one or more counterparts have
been signed by each of the parties and delivered to the other party.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective the day and year first set forth above.
CITY OF AUBURN AUBURN AREA CHAMBER OF COMMERCE
____________________________________ _______________________________________
Peter B. Lewis, Mayor Name: _________________________________
Title: __________________________________
Attest:
_______________________________________
____________________________________ Name: _________________________________
Danielle Daskam City Clerk Title: __________________________________
Approved as to form:
____________________________________
Daniel B. Heid, City Attorney
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EXHIBIT A
TASKS AND SERVICES
Service as Auburn’s Visitor Information Center:
Annually $25,000
• Handle inquiries made by visitors, new residents and employees via phone, e-mail, mail, walk up,
and respond with the appropriate information and materials
• Operate the City’s storefront Visitor Information Center where visitors obtain materials and
advice during normal business hours. The center will provide sufficient space, display racks,
appropriate materials and receptionist.
• Produce and distribute the City business directory, community profile, street maps, and lists
containing information about community resources and/or business services.
• Respond to requests from publishers seeking information about Auburn for their magazines, web
pages and/or directories.
• Provide City hotels with brochures promoting local attractions, businesses and shops.
Provide support and service to the City’s economic development goals and outreach to current and
future business community members.
Annually $15,000
• Assist the City in meeting with current and potential businesses to discuss inducements to
conducting or locating a business in Auburn.
• Provide input, feedback and serve on City technical and advisory committees for issues.
(Proposed city codes, comprehensive plans and updates, design review, proposed capital
improvements, city business processes, and other emerging issues mutually agreed upon).
• Serve as the referral service for individuals seeking to do business with an Auburn business.
• Meet with and provide tours of the City, when scheduling permits, for prospective business
investors in conjunction with the City’s Economic Development Manager and Planning
Department. Actively promote Auburn to prospective new business investors by attending
meetings and providing appropriate information.
• Maintain and provide demographic information up to a 30-mile radius from the downtown area.
• Organize and conduct orientations for new employee groups as an incentive for businesses to
locate in Auburn.
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Page 8 of 9
Provide a service to promote Tourism Awareness for the City of Auburn.
Annually $45,000
• Coordinate all public relations, marketing, media relations, advertising, and event planning for the
Auburn Tourism Board.
• Liaise on marketing and communications matters and coordinate with the individual Board
members, who comprise representatives from the City Council, the Auburn Area Chamber of
Commerce, all the major attractions, the lodging sector and other tourism-related businesses.
• Follow up on activities to involve existing and new strategic partners.
• Once a year the consultant shall provide a report to the Finance Committee on progress made
with the Tourism Awareness project.
• Operate and maintain a website, and allow the City to use that website as a main “landing site”
for the City’s Access Auburn public wi-fi project.
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Page 9 of 9
EXHIBIT B
COSTS
Annual compensation for the scope of work herein is not to exceed $85,000.
DI.A Page 90 of 176
-------------------------
Resolution No. 5009
November 6, 2013
Page 1 of 2
RESOLUTION NO. 5 0 0 9
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AUTHORIZING THE
MAYOR AND THE CITY CLERK TO EXECUTE AN
AGREEMENT FOR SERVICES BETWEEN THE CITY OF
AUBURN AND THE AUBURN AREA CHAMBER OF
COMMERCE TO OPERATE A VISITOR INFORMATION
CENTER, PROMOTE TOURISM AWARENESS WITHIN
THE CITY AND TO PROVIDE SERVICES ASSOCIATED
WITH SUPPORTING THE CITY’S ECONOMIC
DEVELOPMENT EFFORTS
WHEREAS, The City is engaged in its projects of operating a visitor
information center, promoting tourism and economic development, and is in
need of services of individuals, employees or firms for organizational work on
said project; and,
WHEREAS, the City collects a lodging tax for the purpose of promoting
Auburn as a tourist destination; and
WHEREAS, the City desires to retain the Consultant to provide certain
services in connection with the City’s work on said projects; and
WHEREAS, the Consultant is qualified and able to provide consulting
services in connection with the City’s needs for the above-described
work/project, and is willing and agreeable to provide such services upon the
terms and conditions herein contained.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
DI.A Page 91 of 176
-------------------------
Resolution No. 5009
November 6, 2013
Page 2 of 2
Section 1. Purpose. The Mayor and the City Clerk of the City of
Auburn are hereby authorized to execute an Agreement for Services with The
Auburn Area Chamber of Commerce to operate a Visitor Information Center
and to provide services associated with supporting the City’s economic
development efforts in substantial conformity with the copy of the Agreement
attached hereto, marked as Exhibit “A” and incorporated herein by this
reference.
Section 2. Implementation. The Mayor of the City of Auburn is hereby
authorized to implement such administrative procedures as may be necessary
to carry out the directions of this resolution.
Section 3. Effective Date. This Resolution shall take effect and be in
full force upon passage and signatures hereon.
DATED and SIGNED THIS ________ DAY OF _____________ , 2013.
CITY OF AUBURN
ATTEST: _______________________________
PETER B. LEWIS
MAYOR
____________________________
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
______________________________
Daniel B. Heid,
City Attorney
DI.A Page 92 of 176
MEMORANDUM
TO: CITY OF AUBURN MAYOR, COUNCIL MEMBERS, FINANCE COMMITTEE,
PUBLIC WORKS COMMITTEE AND COMMUNITY & PLANNING DEVELOPMENT
COMMITTEE
FROM: AUBURN AREA CHAMBER OF COMMERCE
SUBJECT: SERVICES AGREEMENT UPDATE/CONTRACT RENEWAL – VISITOR
INFORMATION CENTER, ECONOMIC DEVELOPMENT & TOURISM
DATE: 11/7/13
CC: AUBURN AREA CHAMBER OF COMMERCE BOARD OF DIRECTORS
Dear Mayor & City Council Members,
Thank you for this opportunity to present you with an end-of-the-year report identifying
some of the highlights of the services the Auburn Area Chamber of Commerce is pleased
to have provided the City pursuant to our contract for services.
As you know, these services assist the City by supplementing its efforts with regard to
Visitor/Tourism Information, the City's Economic Development Goals and Outreach to
Current and Future Business Community Members in ways that leverage the credibility,
experience and resources of the Chamber.
While there is some overlap, I have organized this summary to encompass the general
scope of services in the referenced contract, as follows:
SERVE AS AUBURN’S VISITOR INFORMATION CENTER:
Handle inquiries made by visitors, new residents and employees via phone, email,
mail, walk-in and respond with the appropriate information and materials: Operate
the City's storefront Visitor Information Center where visitors obtain materials and
advice during normal business hours. The center will provide sufficient space,
display racks, appropriate materials and receptionist.
Consistent with the terms of the contract for services, the Chamber maintains and
operates Auburn's Visitor Information Center where people know to seek out the
Chamber as the first point of contact, whether a visitor, existing resident or new resident,
existing business or prospective business, to obtain a wide variety of materials and
advice.
The Chamber-operated Visitor Information Center dominates the entire front portion of
the Chamber’s Lobby, with easy visibility & access from the street. It includes large
display racks stocked with varied and valuable visitor-related materials.
DI.A Page 93 of 176
The Visitor Information Center signage on the storefront is a large banner across the first
three windows to loudly state “Visitor Information Center”; and with a larger window
sign that boldly lists Auburn Tourism as one of the main components in our office and
offers the universal “I” symbol denoting an information center is located here.
With each walk-in, visitors and prospective businesses are able to take multiple pieces of
information that the Chamber provides. It is often their first point of contact in our
community. When we mail out relocation and/or vacation packets, a variety of
information is sent, including information about the City of Auburn, parks & recreation,
public art, the golf course, trails, etc., as well as Auburn businesses and visitor services.
The valuable contribution the Chamber is uniquely able to provide in its contract with the
City, is our ability to staff the Visitor Information Center with employees having
extensive personal knowledge of the greater Auburn area, and a genuine desire to
promote the City of Auburn.
Produce and distribute the City business directory, community profile, street maps,
and lists containing information about community resources and/or business
services. Respond to requests from publishers seeking information about Auburn
for their magazines, web pages and/or directories. Provide City hotels with
brochures promoting local attractions, businesses and shops.
The Auburn Area Chamber of Commerce produces a Community Directory each
quarter, with the most up-to-date information. So far this year we have distributed
approximately 5,000 directories. We have found that our new approach to printing the
directories on an as-needed basis has helped our newest businesses get the most exposure
right away. We currently distribute these Community Directories to:
City Hall
Member advertisers for use with prospective and current customers and firms
Auburn Library
Muckleshoot Library
Senior Center
Parks & Rec Building
Auburn Airport
Local Hotels
Small Business Assistance Center
Green River Community College
The SuperMall
All event visitors that deal directly with our Tourism Marketing Director
New teachers (in conjunction with the New Teacher Breakfast hosted by the
Chamber, MultiCare Auburn Medical Center, Green River Community College,
private schools and the Auburn School District’s recruitment efforts); and
We mail out the Community Directory in the Chamber's
"Relocation/Tourism/Inquiry Packets"
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The Chamber’s Community Directory continues to receive a very strong response from
the Auburn Business Community. We believe the desire of local businesses to advertise
in the Community Directory is an affirmation of the effectiveness of the Chamber's
Community Directory in presenting the strengths and assets of the Auburn area, and local
businesses, to both current and prospective visitors. They see it as a primary resource for
direct contact with their customers and clients.
The Auburn Area Chamber of Commerce also produces a Local Area Map every two to
three years. 5,000 of each edition are printed. Our map is currently being updated with
delivery for January 2014. This will include the newly renamed streets of The Outlet
Collection Way and The Outlet Collection Drive.
We currently distribute these Local Area Maps to:
City Hall
Member advertisers
Auburn Library
Muckleshoot Library
Senior Center
Parks & Rec Building
Auburn Airport
Local Hotels
Small Business Assistance Center
Green River Community College
The SuperMall
All event visitors that deal directly with our Tourism Marketing Coordinator
New teachers (in conjunction with the New Teacher Breakfast hosted by the
Chamber and the Auburn School District’s recruitment efforts); and
We mail out the Local Area Map in the Chamber's
"Relocation/Tourism/Inquiry Packets"
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PROVIDE SUPPORT AND SERVICE TO THE CITY'S ECONOMIC DEVELOPMENT GOALS AND
OUTREACH TO CURRENT AND FUTURE BUSINESS COMMUNITY MEMBERS.
Assist the City in meeting with current and potential businesses to discuss
inducements to conducting or locating a business in Auburn. Provide input,
feedback and serve on City technical and advisory committees for issues. (Proposed
city codes, comprehensive plans and updates, design review, proposed capital
improvements, city business processes, and other emerging issues mutually agreed
upon.) Serve as the referral service for individuals seeking to do business with an
Auburn business. Meet with and provide tours of the City, when scheduling
permits, for prospective business investors in conjunction with the City's Economic
Development Manager and Planning Department. Actively promote Auburn to
prospective new business investors by attending meetings and providing
appropriate information. Maintain and provide demographic information up to a
30-mile radius from the downtown area. Organize and conduct orientations for new
employee groups as an incentive for businesses to locate in Auburn.
Chamber leaders and the Chamber’s President & CEO have been active participants on
the all important Streets Task Force (twice); took the lead in getting a ballot measure for
a vote on road improvements; and took the lead on the Urban Core Task Force, a 50-
year visioning process for the downtown area and surrounding business community. The
Chamber’s President & CEO also served on the recent Airport Master Plan update
committee.
The Chamber’s President & CEO has greatly appreciated the opportunity to be called in
as an active participate in significant recruitment and retention meetings, partnering with
the City’s Economic Development Manager and the City’s Planning Director.
The Chamber developed a new series of business improvement courses in partnership
with the Small Business Development Center (SBDC) as a matter of business retention
for the City of Auburn. We are working diligently to improve our existing businesses so
they may thrive and expand here in our city. The next series of 12 courses will begin in
January 2014.
Chamber staff members and board members have been active in giving “windshield
tours” of the city to prospective businesses whenever requested.
The Chamber participates, along with other chambers, with the Valley Cities Mayors'
group to identify issues where it may forge and implement partnerships on issues critical
to enhance economic vitality for Auburn, and the south-end region. The Chamber is also
an integral founding partner on the South Sound Chambers of Commerce Legislative
Coalition (SSCCLC) that puts forth issues to better our region’s economy. The Chamber
continues to be the Administrator for the SSCCLC.
Chamber board members, especially executive committee members, have actively
(proactively) been reaching out to current businesses to stay in Auburn. We have been
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DI.A Page 96 of 176
engaging our members in this outreach to better fill their existing needs; a key to
retention.
Starting in January 2014, the Chamber will be implementing a new program called
“Twelve at Twelve”, where business leaders will be invited to lunch with the President &
CEO to discuss how the Chamber can better serve the business community to help our
businesses thrive.
This year of 2013 has seen an increase in businesses relocating to our city or brand new
businesses opening. The Chamber has had a 75% increase in ribbon cuttings/open houses
over 2012. We take this as a positive message that the City of Auburn and the Auburn
Area Chamber of Commerce continue to recruit and retain businesses throughout our
community.
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DI.A Page 97 of 176
PROVIDE A SERVICE TO PROMOTE TOURISM AWARENESS FOR THE CITY OF AUBURN.
Coordinate all public relations, marketing, media relations, advertising, and event
planning for the Auburn Tourism Board. Liaise on marketing and communications
matters and coordinate with the individual Board members, who comprise
representatives from the City Council, the Auburn Area Chamber of Commerce, all
the major attractions, the lodging sector and other tourism-related businesses.
Follow up on activities to involve existing and new strategic partners.
Several Chamber Board Members and the President & CEO participate on the Auburn
Tourism Board, working to bring tourists to our area. This effort both builds the growing
strength of our local tourism economy and generates additional sales tax revenues to
support city services including both capital and operational expenses.
As part of our 5-year Strategic Plan, the Chamber's leadership is committed to pursuing a
community-wide, partnership effort to market on a consistent basis a branded welcome
message to tourists in connection with all the major events that put heads in beds, dollars
in retail establishments and seats in restaurants.
Our Tourism Marketing Director, Debbie Luce, has provided a comprehensive report to
the Mayor and City Council Members on the progress of the Tourism Board and the great
strides made with that Board. This report highlights the success of our website and SEO
efforts to bring more tourists to our city. (See separate report from Debbie Luce.)
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DI.A Page 98 of 176
Summary Data Regarding
Visitor Information, Tourism & Economic Development Inquiries
The following data reflects recorded Chamber activity in responding to Visitor
Information Center (Tourism) and Economic Development Inquiries from January 1,
2013 through November 7, 2013.
Visitor Information Center/Tourism
Walk-ins 4,526 (people are finding us since the reopening of Division St.)
Phone 12,937
Email 30,107 (this has gone up more, due to SEO on tourism website)
Mail
Incoming 1,042
Outgoing 12,005 (many more relocation requests included in this number)
Economic Development
Walk-ins 53
Phone 458
Email 22
Mail
Incoming 9
Outgoing 36
General Information Request (non VIC/Tourism/ED related)
Combined 9,756
Amount of time spent on each:
Walk-ins: 15 - 60 minutes
Phone: 3 - 30 minutes
Email: 3 - 5 minutes
Mail: 3 - 15 minutes
Thank you for the opportunity to provide you with this year-end status report identifying
some of the highlights of the services the Auburn Area Chamber of Commerce is pleased
to provide the City pursuant to our contract for services. We look forward to another
year of providing these essentials services for the City of Auburn.
Sincerely,
AUBURN AREA CHAMBER OF COMMERCE
Nancy E. Wyatt
President/CEO
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DI.A Page 99 of 176
Auburn Tourism Board 2013 Accomplishments
Overall Accomplishments that follow the Strategic Plan:
Worked with Finance Senior Accountant for monthly financial review
Maintain Website and Blog
Negotiated 2013 contract with Clear Channel for banners at the Sounder Train
Station
Participate in City Events representing the Tourism Board
Answer all tourism related questions from walk-ins and phone calls
1. Respond to all tourism information requests with follow up if necessary -
phone, mail and website
2. Respond to all newcomer inquires about Auburn
Update Chamber staff on current events that are tourism related
Update Tourism Partners and Hotels on current events
Continue to work closely with Auburn Downtown Association, City of Auburn,
Parks Department, Multimedia, Senior Citizens Supervisor and Cultural Arts to
assist in promotion, advertising and up coming events
Continue to work with Auburn School District to promote school functions that
need hotel accommodations: Bands for Veterans Day Parade, Soft Ball and Fast
Pitch Tournaments, Sport Cup Stacking Tournament, Miss Auburn Pageant, etc.
Other groups: YMCA, NW Skating Invitational at Auburn Skate Connection,
Auburn Airport, Tanoa Bowl
Continue branding in all forms of printed materials, banners, ads, website design
Hold and coordinate ATB meeting
Prepare all paperwork for meeting including agenda, financials and minutes
Send Agenda to City for all meetings
Attended all ATB meetings, organized meetings and produced meeting materials
Acquire brochures from around the State each year to display in Chamber lobby
Organize and maintain visitor information material in Chamber lobby
Work with and visit all hotels on a monthly basis - more if needed
Check all websites of attractions on a weekly basis for updated information
Develop and Implement ATB Monthly Update Calendar
Distribute Updated Calendar to hotels to inform front desk staff and management
of upcoming events
Post monthly calendars in 7 locations: B Street Plaza kiosk, Train Station, Auburn
Area Chamber of Commerce, Auburn Ave., The Outlet Collection Guest Service,
Safeway and The Auburn Downtown Association.
Keep Safeway Deli Manager updated on events that will affect staffing
Updates and FYI’s go to all of the ATB partners on a regular basis
Updates also act as a communication tool to update partners on important
information that might affect their business
Give updated calendar each month to the Chamber Director of Communications
which is used in weekly email updates
Acquire tourism article each month in the Chamber Connections newsletter
Keep up-to-date restaurant list, with recommendations on large group choices
DI.A Page 100 of 176
Tourism Website
Working with Genesis Marketing to provide Search Engine Optimization
Management
Working with Genesis Marketing to provide Social Media Marketing such as
Facebook
Post two or three monthly contests on Facebook Page
Acquire prizes for contests
Genesis Marketing has been reporting the hits that our website gets each week
(Please see attached latest report)
Have added map locations to all attraction, hotels, businesses and restaurants
Ensure lodging and restaurant information is complete and valid
Added ADD AN EVENT to website so that organizations can add events to our
calendar
Sent letter to all Organizations & Clubs in Auburn encouraging them to add their
events to our calendar using ADD AN EVENT button
Up-to-date attraction information
Up-to-date new business information
Working on content development and updating on a weekly basis
Post all current events
Add links and remove them as needed
Add news and media articles
Update any Hotel or Business Partner changes
Answered all inquiries from site
Worked on maximization of links to appropriate businesses
Things To Do section automatically populates from the calendar
Auburn News on site generates from Tourism Blog
Auburn News site is updated daily to assure all news is current
Highlight month’s largest events on website Home Page
Continue to Update Tourism Fact Sheet
Update all facts on the two-sided sheet as needed
Displayed in Chamber lobby
Send out in every information and newcomer packet
Maintain partner contact list
Maintain list on a monthly basis
Continue to seek new valued partners
Local Community Outreach Program
Participate in yearly Association of Visitor Information Centers of Washington
(AVICW) Conference
Attended AVICW Conference planning meetings with other Board Members
Became President of AVICW October 2013
Retained all speakers for 2013 Conference
Produced all hand out material for Conference
Held 2013 Board Meeting 2013 Conference
Welcome Display at the front counter of the Finance Department with business
cards, brochures and directions to Visitor Center
DI.A Page 101 of 176
Worked with Reporter to have them add Tourism Website and ADD AN EVENT
to the beginning of their Calendar Of Events as a permanent section
Worked with the Auburn Reporter to receive extra Residence’s Guide to the
Chamber to be placed in all newcomer packets
Continued to reach out to service clubs and organizations as guest speaker
Developed Tourism Packet for visitor as well as business travelers for HR
departments
Maintained a great working relationship with all major local and area attractions
and local hotels
Maintain an ongoing branding image for Auburn Tourism
Found Sponsor for International Farmers Market Tote Bag for the 5th year
Assisted EmD 3 on 3 Basketball Tournament finding sponsors
Attended The Outlet Collection Unveiling on October 17, 2013
Board member Auburn Arts Walk
Manned booth at the Art Walk
Board Member Auburn Wine Art & Music Festival
In charge of vendors and set-up at Wine Art & Music Festival
Our goal in 2009 was to continue to educate our local citizens by showcasing all the
tourism opportunities available in Auburn. We also wanted to promote the opening
of the Auburn International Farmers Market. This being accomplished in 2009 our
goal was to expand our outreach outside of Auburn. The Board of Directors and
the Lodging Tax Advisory Board decided to have a Wedding Show to accomplish
our goal while still showcasing all that Auburn has to offer. The 2010 Autumn
Wedding Show at Emerald Downs was a huge success allowing us to host an even
larger Wedding Show in 2011. There were over 3,000 guests attending the 2010 and
2011 show. Auburn businesses were given a $100 discounted vendor rate and prime
booth placement. Our hotels were given free 5 x 10 booth space. The 2012 Wedding
Show attendance was down but the vendors reported they had quality bookings and
were very happy.
In 2013 the Board of Directors and the Lodging Tax Advisory Board decided to go
in a different direction and not host a 2013 Wedding Show. Our focus in 2013 was to
promote events that already exist in Auburn as well as new events. We promoted
EmD3 on 3 Basketball Tournament by sponsoring 32 Pole Pads. Each pad said City
of Auburn Washington Tourism Board Stay & Play Auburn
www.auburntourism.com. With the Outlet Collection renovation and their extensive
marketing we sponsored the Connect Kids soft play area. Both events were great for
tourism.
We knew we needed to step up on Social Media Marketing such as Facebook and
Search Engine Optimization Management. We hired Genesis Marketing to
implement our 2013 Goal. We sponsor two to three contests each month on our
Facebook page. It is another great way that we can advertise Auburn’s events.
DI.A Page 102 of 176
Hotel Occupancy
Occupancy is at the highest it has been since 2008
Each month is higher than the previous year (Please see attached page for
comparison)
Summer months were at their all-time high. Numbers started to rise at the same
time social media began
Emerald Downs 3 on 3 Basketball Tournament in August aided occupancy as well
as The Outlet Collection, Pacific Raceways & and Emerald Downs Racing
Visit hotels regularly asking if they have special groups coming in that we can
make welcome bags for their guests (great PR)
Have assisted hotels with various issues on a regular basis
Continue to distribute “Thank You for Staying” in hotels that are given to large
groups and special guests
Will once again work with hotels offering Winter Rates from November thru
March
Also established Special Rates for Emerald Downs, MultiCare Auburn Medical
Center, Funeral Homes, Auburn Airport
Advertising
Researched all possible free advertising
Member of the Tacoma Visitor and Information Center and in the Tacoma Visitor
Guide
Arranged inclusion in calendar in Hometown Values - Free
Linked our site to all area attraction websites
Sponsored EmD 3 on 3 Basketball Tournament Pole Pad at Emerald Downs
Hotel occupancy was very high in August due to various events. EmD 3 on 3
Basketball Tournament brought teams from the surrounding areas as well as the
entire State. If they did not stay in our hotels they spent money at stores and
restaurants to boost tax revenues in Auburn
EmD 3 on 3 Basketball Tournament had 291 teams (Please see attached photo)
In charge of advertising Auburn Wine Art & Music Festival
In charge of advertising Art Walk
Acquired FREE advertising quarterly in Show Case Magazine & Website
Action Items and Goals which follow the Tourism Board’s Program of Work
Increase Hotel Occupancy
Promote Auburn as a Arts and Entertainment Destination
Compile a complete data base of Washington Associations & Organizations
Promote Auburn as a great place to host Group Conferences
Assist Hotels with promotions and packages during slow months when occupancy
is down
Re-sell the Banners at Sounder Train Station and sign a new contract with Clear
Channel
Continue to grow our partnerships
Continue to work with Economic Development Manager to bring Conference
Groups to Auburn
Continue to work with Auburn Airport Manager assisting them with aviation
events & seminars they wish to move from Puyallup to Auburn
DI.A Page 103 of 176
Continue to work with Sport Cup Stacking event planner to find a place in
Auburn to hold the 2015 event
Continue to provide up-to-date information about our city
Continue to work with Tacoma South Sounds Sports with over-flow room nights
Change advertising strategy to promote Auburn on radio, TV and websites
Work to bring in new events
Assist all entertainment properties promoting their Special Events
Work with Green River Community College to provide International Students and
their parents special information packets about Auburn
Work with Washington Tourism Alliance to make sure we continue to promote
Washington and our community
Member of the Washington Tourism Alliance
Member of Association Visitor Information Center of Washington (AVICW)
Member of Tacoma Convention & Visitor Bureau
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Auburn Tourism
Auburn Tourism Campaign
Facebook Campaign
Sep. 1st - Dec. 31st
Budget: $1000
For the Week of Oct. 28- Nov. 3
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6481
Date:
November 13, 2013
Department:
Finance
Attachments:
Memo
Ordinance No. 6481
Schedule A & B
Budget Impact:
$
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6481
Background Summary:
Ordinance No. 6481 (Budget Amendment #5) amends the 2013-2014 Revised Budget
as presented in the attached transmittal memorandum and supporting attachments.
Updated November 12, 2013: The following change has been made to this proposed
budget amendment.
l Transfer of $2.0M from the General Fund from available ending fund balance to
the City’s Cumulative Reserve Fund. The Cumulative Reserve Fund accumulates
excess reserves for counter-cyclical purposes (“rainy day”) and capital purposes.
l Increase by $700,000 Sewer-Metro waste water revenues and anticipated
payments to King County for sewer-wastewater treatment services. Revenues are
anticipated to exceed budget; payments are a pass-through to King County.
l Increase by $300,000 Solid Waste utility revenues and payments to Waste
Management for collection and tipping fee charges. Revenues are anticipated to
exceed budget; payments to Waste Management based upon actual amount of
refuse collected and disposed.
These changes have been incorporated into the attached revised staff transmittal
memorandum and supporting attachments to the budget amendment.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember:Partridge Staff:Coleman
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 114 of 176
Meeting Date:November 18, 2013 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 115 of 176
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: November 6, 2013
Re: Ordinance #6481 – 2013-2014 Budget Amendment #5
This amendment is the fifth budget amendment for the 2013-2014 biennium and the final amendment for
calendar year 2013. All projects/programs are underway and a budget amendment is requested to ensure
sufficient budget authority to meet anticipated expenditures by year end. Proposed amendments to the 2013
budget are as follows:
Grant and other revenue funded projects. The following amendments are being requested to
formally recognize receipt of grants and other sources of funding:
• Grant funded projects
Administration
o $12,500 from the Washington State Department of Commerce for reimbursement of
administrative expenses related to the City’s Innovation Partnership Zone (IPZ).
Airport
o $134,108 from the Federal Aviation Administration and the Washington State Department of
Ecology for an Airport Wildlife Hazard Assessment ($28,500) and Airport Master Plan
($105,608).
Police
o $14,600 from the Washington State Traffic Safety Commission for Target Zero, high visibility
enforcement and distracted driver patrols. Expenditures for this program are expected to
occur in 2013 with particular enforcement emphasis during the holidays.
Public Works
o $58,413 from the Washington State Military Department for reimbursement of emergency
management public education and program administrative expenses.
o $50,000 from the Washington State Department of Ecology for stormwater NPDES program
implementation expenses.
o $48,744 from the King County Flood Control Zone District for reimbursement of Mill Creek
project expenses incurred in 2012.
o $48,000 from the Washington State Traffic Safety Commission for reimbursement of school
zone flashing beacons installation expenses. Equipment is currently being procured and will be
installed by the end of the year.
DI.B Page 116 of 176
• Other revenue funded projects
Administration
o $1,075,000 from the sale of Suite 380 at the Annex Building. Proceeds from the sale will be
deposited into the City’s Capital Improvements Fund (#328).
Public Works
o $91,200 from the Muckleshoot Indian Tribe for the undergrounding of overhead utilities on
Auburn Way South (CP1118). The MIT will provide a total of $330,000 toward this project; the
remaining $238,800 will be budgeted in 2014 (BA#6, Ordinance #6474).
o $62,322 from insurance settlement proceeds for traffic signal collision repairs at 29th Street SE
and A Street SE (ms1307) and East Main and Auburn Way (ms1308).
• Other adjustments
Administration
o $300,000 for solid waste utility revenues and payments. Anticipated revenues are expected to
exceed budget; payments to Waste Management for collection charges and tipping fees.
o $151,300 for payment of traffic impact fees related to the downtown property sale for the Trek
Apartments. Payment of these fees will be funded from REET2.
o $125,000 for property acquisition related to the Promenade project.
Public Works
o $700,000 for Sewer Metro wastewater revenues and payments. Anticipated revenues are
expected to exceed budget; payments are a pass-through to King County Metro.
o $300,000 for emergency stormwater drainage pipe repairs for the Hidden Valley Vista
neighborhood (em1302).
o $300,000 for D Street water utility distribution system improvements (CP1207).
o $165,000 for the 2013 roadway pavement patching/chip seal overlay project (CP1302).
o $124,080 for the 2013 water, sewer, and stormwater cost of service study.
o $63,400 for purchase of a new tractor/mower arm. Purchase of the new arm will extend the
tractor/mower’s usable life by eight additional years.
o $50,000 in budget for the Auburn Way South and 12th Street Improvements is moved from the
Capital Improvements Fund (#328) to the Arterial Street Fund (#102). This move is being
made to consolidate budget authority into a single fund for improved project management
(CP1114).
o $14,200 is transferred from the Stormwater Utility to the Parks CIP to support the Fenster
Levee Project (CP1016).
Council approval of proposed Ordinance 6481 would amend the 2013 budget as follows:
Table 1: 2013 Budget as Amended
2013 Budget as Amended $ 256,544,721
Budget Amendment #5 (Ord #6481) 4,800,741
Budget as Amended $ 261,345,462
Attachments:
1. Proposed Ordinance #6481 (budget adjustment #5)
2. Summary of proposed 2013 budget adjustments by fund and department (Schedule A)
3. Summary of approved changes to adopted 2013 budget by fund (Schedule B)
DI.B Page 117 of 176
ORDINANCE NO. 6481
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6432, THE 2013-2014 BIENNIAL BUDGET ORDINANCE, AS
AMENDED BY ORDINANCE NO. 6456, ORDINANCE NO.
6462, ORDINANCE NO. 6472, AND ORDINANCE NO. 6473,
AUTHORIZING AMENDMENT TO THE CITY OF AUBURN
2013-2014 BUDGET AS SET FORTH IN SCHEDULE “A” AND
SCHEDULE “B”
WHEREAS, the Auburn City Council at its regular meeting of December 3,
2012, adopted Ordinance No. 6432 which adopted the City of Auburn 2013-2014
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of March 4, 2013,
adopted Ordinance No. 6456 (BA#1) which amended Ordinance No. 6432 which
adopted the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of May 28, 2013,
adopted Ordinance No. 6462 (BA#2) which amended Ordinance No. 6456 which
amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of August 5,
2013, adopted Ordinance No. 6472 (BA#3) which amended Ordinance No. 6462
which amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of September 16,
2013, adopted Ordinance No. 6473 (BA#4) which amended Ordinance No. 6472
which amended the City of Auburn 2013-2014 Biennial budget; and
-------------------------
Ordinance No. 6481
November 6, 2013
Page 1 of 3 DI.B Page 118 of 176
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2013 budget as outlined in this Ordinance (BA#5);
and
WHEREAS, this Ordinance has been approved by one more than the
majority of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2013-2014 Biennial Budget. The 2013-
2014 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts
shown on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and
Schedule “B” is on file with the City Clerk and available for public inspection.
Section 2. Severability. If any provision of this Ordinance or the
application thereof to any person or circumstance is held to be invalid, the
remainder of such code, ordinance or regulation or the application thereof to other
person or circumstance shall not be affected.
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
-------------------------
Ordinance No. 6481
November 6, 2013
Page 2 of 3 DI.B Page 119 of 176
-------------------------
Ordinance No. 6481
November 6, 2013
Page 3 of 3
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as provided
by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
PETER B. LEWIS, MAYOR
ATTEST:
____________________________
Danielle E. Daskam
City Clerk
APPROVED AS TO FORM:
____________________________
Daniel B. Heid
City Attorney
PUBLISHED:__________________
DI.B Page 120 of 176
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
General Fund (#001)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
General Fund
2013 Adopted Budget (ORD 6432; 12.3.2012)12,108,801.00 50,570,748.00 54,368,539.00 8,311,010.00
BA#1 (ORD 6456; 3.4.2013)133,651.00 225,435.00 750,101.54 (391,015.54)
BA#2 (ORD 6462; 6.17.2013)4,142,108.93 830,900.00 1,019,373.93 3,953,635.00
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Police
Grant funding from Washington State Traffic Commission.0.00 14,600.00 14,600.00 0.00
Planning
Grant funding from Washington State Department 0.00 12,500.00 12,500.00 0.00
of Commerce for Innovative Partnership Zone (IPZ).
Public Works
Traffic Signal collision repairs; insurance reimbursed
29th St SE & A St SE (MS1307)0.00 50,000.00 50,000.00 0.00
East Main & Auburn Way (MS1308)0.00 12,322.00 12,322.00 0.00
Public Works - Emergency Management
WA State 2013 Performance Grant (RES 4980; 8.19.2013).0.00 58,413.00 58,413.00 0.00
Other
King County Flood Control District grant for reimbursement 0.00 48,744.00 0.00 48,744.00
of 2012 Mill Creek Project expenses.
Transfer available fund resources to Cumulative Reserve Fund 0.00 0.00 2,000,000.00 (2,000,000.00)
BA#5 Total 0.00 196,579.00 2,147,835.00 (1,951,256.00)
2013 Revised Budget 16,384,560.93 51,823,662.00 58,285,849.47 9,922,373.46
Memo: Unrestricted GF Ending fund balance 8,040,289.46
Memo: Restricted GF Ending fund balance for salaries/benefits 1,882,084.00
Total Resources / Expenditures 68,208,222.93 68,208,222.93
8.0% General Fund Reserve Requirement 4,662,867.96
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DI.B Page 121 of 176
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
Arterial Street Fund (#102)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)1,300,518.00 13,120,070.00 13,564,224.00 856,364.00
BA#1 (ORD 6456; 3.4.2013)767,234.00 703,470.87 1,467,966.87 2,738.00
BA#2 (ORD 6462; 6.17.2013)75,961.00 115,000.00 115,000.00 75,961.00
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Auburn Way South Pedestrian Improvements (CP1118)0.00 91,200.00 91,200.00 0.00
Funded by Muckleshoot Indian Tribe contribution.
City School Zone Flashing Beacons (GR1302) - 0.00 48,000.00 60,000.00 (12,000.00)
80% funded by WA Traffic Safety Commission grant
(per RES 4966; 7.01.2013).
REET2 Transfer In from Fund 328 for Auburn Way South 0.00 50,000.00 50,000.00 0.00
and 12th Street Improvements (CP1114).
BA#5 Total 0.00 189,200.00 201,200.00 (12,000.00)
2013 Revised Budget 2,143,713.00 14,127,740.87 15,348,390.87 923,063.00
Total Resources / Expenditures 16,271,453.87 16,271,453.87
Arterial Street Preservation Fund (#105)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)1,654,369.00 2,561,488.00 2,630,920.00 1,584,937.00
BA#1 (ORD 6456; 3.4.2013)60,000.00 0.00 60,000.00 0.00
BA#2 (ORD 6462; 6.17.2013)(34,068.00)0.00 0.00 (34,068.00)
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
2013 Pavement Patching/Chip Seal/Overlay (CP1302)0.00 0.00 165,000.00 (165,000.00)
increased funding to complete improvements.
BA#5 Total 0.00 0.00 165,000.00 (165,000.00)
2013 Revised Budget 1,680,301.00 2,561,488.00 2,855,920.00 1,385,869.00
Total Resources / Expenditures 4,241,789.00 4,241,789.00
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DI.B Page 122 of 176
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
Cumulative Reserve Fund (#122)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)7,313,905.00 3,000.00 1,616,109.00 5,700,796.00
BA#1 (ORD 6456; 3.4.2013)0.00 0.00 0.00 0.00
BA#2 (ORD 6462; 6.17.2013)39,053.00 0.00 0.00 39,053.00
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Golf Course debt service administrative fees 0.00 0.00 1,000.00 (1,000.00)
Transfer to Golf Course debt service fund 417.
Transfer In from General Fund 0.00 2,000,000.00 0.00 2,000,000.00
BA#5 Total 0.00 2,000,000.00 1,000.00 1,999,000.00
2013 Revised Budget 7,352,958.00 2,003,000.00 1,617,109.00 7,738,849.00
Total Resources / Expenditures 9,355,958.00 9,355,958.00
Mitigation Fees Fund (#124)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)2,368,612.00 880,000.00 717,210.00 2,531,402.00
BA#1 (ORD 6456; 3.4.2013)0.00 0.00 0.00 0.00
BA#2 (ORD 6462; 6.17.2013)692,567.00 0.00 151,959.87 540,607.13
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Traffic Impact Fee revenues from Fund 328 for Trek 0.00 151,300.00 0.00 151,300.00
development.
Transfer Out to Fund 328 for CP1315 - City Wetland Mitigation 0.00 0.00 3,554.00 (3,554.00)
Projects.
BA#5 Total 0.00 151,300.00 3,554.00 147,746.00
2013 Revised Budget 3,061,179.00 1,031,300.00 872,723.87 3,219,755.13
Total Resources / Expenditures 4,092,479.00 4,092,479.00
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DI.B Page 123 of 176
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
Municipal Park Construction Fund (#321)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)613,497.00 1,216,770.00 1,505,000.00 325,267.00
BA#1 (ORD 6456; 3.4.2013)626,025.00 477,296.50 1,103,321.50 0.00
BA#2 (ORD 6462; 6.17.2013)(809,407.00)626,025.00 0.00 (183,382.00)
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 270,240.00 270,240.00 0.00
BA#5 (Proposed ORD 6481)
Transfer In from Fund 432 for Fenster Levee Project, CP1016. Reduce 0.00 14,200.00 0.00 14,200.00
State grant revenues to meet grant matching requirements.0.00 (14,200.00)0.00 (14,200.00)
BA#5 Total 0.00 0.00 0.00 0.00
2013 Revised Budget 430,115.00 2,590,331.50 2,878,561.50 141,885.00
Total Resources / Expenditures 3,020,446.50 3,020,446.50
Capital Improvements Fund (#328)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)5,268,537.00 1,551,487.00 2,053,720.00 4,766,304.00
BA#1 (ORD 6456; 3.4.2013)675,543.50 109,734.00 854,277.50 (69,000.00)
BA#2 (ORD 6462; 6.17.2013)468,394.50 0.00 11,408.00 456,986.50
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 270,240.00 (270,240.00)
BA#5 (Proposed ORD 6481)
Proceeds from sale of Suite 380 at the Annex Building.0.00 1,075,000.00 0.00 1,075,000.00
Payment of Traffic Impact Fees for Trek development to Fund 124; 0.00 0.00 151,300.00 (151,300.00)
source REET 2.
Stratford property acquisition (per RES 4935 04.15.2013) related to 0.00 0.00 125,000.00 (125,000.00)
Promenade Project.
REET 2 Transfer Out to Fund 102 Auburn Way South and 12th Street 0.00 0.00 50,000.00 (50,000.00)
Improvements (CP1114).
Reduce Capital Improvement Project budget for traffic 0.00 0.00 (50,000.00)50,000.00
signal improvements to offset CP1114 (above).
Transfer In from Fund 124 for City Wetland Mitigation Project (CP1315).0.00 3,554.00 3,554.00 0.00
BA#5 Total 0.00 1,078,554.00 279,854.00 798,700.00
2013 Revised Budget 6,412,475.00 2,739,775.00 3,469,499.50 5,682,750.50
Total Resources / Expenditures 9,152,250.00 9,152,250.00
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DI.B Page 124 of 176
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
Golf Course Debt Service Fund (#417)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)0.00 390,429.00 390,429.00 0.00
BA#1 (ORD 6456; 3.4.2013)0.00 0.00 0.00 0.00
BA#2 (ORD 6462; 6.17.2013)0.00 0.00 0.00 0.00
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Golf Debt Service Admin Fees (Bank of New York),0.00 1,000.00 1,000.00 0.00
funded by Transfer In from Cumulative Reserve.
BA#5 Total 0.00 1,000.00 1,000.00 0.00
2013 Revised Budget 0.00 391,429.00 391,429.00 0.00
Total Resources / Expenditures 391,429.00 391,429.00
Water Fund (#430)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)2,983,426.00 23,051,704.00 19,416,148.00 6,618,982.00
BA#1 (ORD 6456; 3.4.2013)6,672,167.40 0.00 6,755,594.47 (83,427.07)
BA#2 (ORD 6462; 6.17.2013)540,687.70 (14,705.00)794,319.00 (268,336.30)
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
D Street Utilities Improvement Project (CP1207) - increase 0.00 0.00 300,000.00 (300,000.00)
funding to complete needed water system improvements.
Cost of Service Study - 50% water funded.0.00 0.00 62,040.00 (62,040.00)
BA#5 Total 0.00 0.00 362,040.00 (362,040.00)
2013 Revised Budget 10,196,281.10 23,036,999.00 27,328,101.47 5,905,178.63
Total Resources / Expenditures 33,233,280.10 33,233,280.10
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DI.B Page 125 of 176
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
Sewer Fund (#431)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)8,899,265.00 20,903,571.00 22,226,119.00 7,576,717.00
BA#1 (ORD 6456; 3.4.2013)1,379,247.00 (14,000,000.00)(12,565,169.65)(55,583.35)
BA#2 (ORD 6462; 6.17.2013)1,794,067.09 (6,575.00)14,319.00 1,773,173.09
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Cost of Service Study - 25% sewer funded.0.00 0.00 31,020.00 (31,020.00)
BA#5 Total 0.00 0.00 31,020.00 (31,020.00)
2013 Revised Budget 12,072,579.09 6,896,996.00 9,706,288.35 9,263,286.74
Total Resources / Expenditures 18,969,575.09 18,969,575.09
Storm Drainage Fund (#432)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)6,057,392.00 13,564,424.00 13,322,702.00 6,299,114.00
BA#1 (ORD 6456; 3.4.2013)3,893,475.00 0.00 3,960,149.94 (66,674.94)
BA#2 (ORD 6462; 6.17.2013)267,981.21 64,269.00 1,243,089.00 (910,838.79)
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Hidden Valley Vista Emergency Outfall Repair 0.00 0.00 300,000.00 (300,000.00)
project (EM1302; per RES 4969, 07.01.2013).
Grant funding from Washington State Department of 0.00 50,000.00 50,000.00 0.00
Ecology for stormwater NPDES program expenses.
Cost of Service Study - 25% storm funded.0.00 0.00 31,020.00 (31,020.00)
Transfer Out to Fund 321 for Fenster Levee Project, CP1016.0.00 0.00 14,200.00 (14,200.00)
BA#5 Total 0.00 50,000.00 395,220.00 (345,220.00)
2013 Revised Budget 10,218,848.21 13,678,693.00 18,921,160.94 4,976,380.27
Total Resources / Expenditures 23,897,541.21 23,897,541.21
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DI.B Page 126 of 176
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
Sewer Metro Fund (#433)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)0.00 0.00 0.00 0.00
BA#1 (ORD 6456; 3.4.2013)0.00 14,000,000.00 14,000,000.00 0.00
BA#2 (ORD 6462; 6.17.2013)0.00 0.00 0.00 0.00
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Adjust Metro Wastewater revenues and pass-thru expenditures 0.00 700,000.00 700,000.00 0.00
BA#5 Total 0.00 700,000.00 700,000.00 0.00
2013 Revised Budget 0.00 14,700,000.00 14,700,000.00 0.00
Total Resources / Expenditures 14,700,000.00 14,700,000.00
Solid Waste Fund (#434)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)725,294.00 11,954,270.00 12,083,202.00 596,362.00
BA#1 (ORD 6456; 3.4.2013)0.00 825,000.00 248,901.54 576,098.46
BA#2 (ORD 6462; 6.17.2013)293,193.34 0.00 0.00 293,193.34
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
Adjust solid waste revenues and waste-management expenditures 0.00 300,000.00 300,000.00 0.00
BA#5 Total 0.00 300,000.00 300,000.00 0.00
2013 Revised Budget 1,018,487.34 13,079,270.00 12,632,103.54 1,465,653.80
Total Resources / Expenditures 14,097,757.34 14,097,757.34
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Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
Airport Fund (#435)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)727,073.00 724,880.00 907,801.00 544,152.00
BA#1 (ORD 6456; 3.4.2013)145,846.00 0.00 145,846.00 0.00
BA#2 (ORD 6462; 6.17.2013)(54,007.00)86,346.00 0.00 32,339.00
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 105,000.00 110,000.00 (5,000.00)
BA#5 (Proposed ORD 6481)
Increase project budget for Airport Master Plan (CP1221) - funded by 0.00 105,608.00 111,500.00 (5,892.00)
FAA grant ($100,000); State DOT grant ($5,608); and City ($5,892).
Increase project budget for Airport Wildlife Hazardous 0.00 28,500.00 30,000.00 (1,500.00)
Assessment - funded by FAA grant ($27,000), State DOT
grant ($1,500); and City ($1,500).
BA#5 Total 0.00 134,108.00 141,500.00 (7,392.00)
2013 Revised Budget 818,912.00 1,050,334.00 1,305,147.00 564,099.00
Total Resources / Expenditures 1,869,246.00 1,869,246.00
Equipment Rental Fund (#550)Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)4,511,304.00 3,113,450.00 4,389,664.00 3,235,090.00
BA#1 (ORD 6456; 3.4.2013)0.00 0.00 9,375.66 (9,375.66)
BA#2 (ORD 6462; 6.17.2013)1,048,260.94 0.00 45,693.00 1,002,567.94
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 0.00 0.00 0.00
BA#5 (Proposed ORD 6481)
New Arm For Tractor/Mower. Replacement will extend equipment 0.00 0.00 63,400.00 (63,400.00)
life by estimated 8 additional years.
BA#5 Total 0.00 0.00 0.00 0.00
2013 Revised Budget 5,559,564.94 3,113,450.00 4,444,732.66 4,228,282.28
Total Resources / Expenditures 8,673,014.94 8,673,014.94
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Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment #5 Ordinance 6481
Grand Total - All Funds Beg. Fund Balance
2013
Revenues 2013 Expenditures
Ending Fund
Balance
2013 Adopted Budget (ORD 6432; 12.3.2012)66,056,411.00 160,298,583.00 168,557,536.00 57,797,458.00
BA#1 (ORD 6456; 3.4.2013)16,059,938.79 2,415,936.37 18,667,324.75 (191,449.59)
BA#2 (ORD 6462; 6.17.2013)9,441,816.90 1,896,795.00 3,541,326.80 7,797,285.10
BA#3 (ORD 6472; 8.15.2013)0.00 0.00 0.00 0.00
BA#4 (ORD 6473; 9.16.2013)0.00 375,240.00 650,480.00 (275,240.00)
BA#5 Total 0.00 4,800,741.00 4,729,223.00 71,518.00
2013 Revised Budget 91,558,166.69 169,787,295.37 196,145,890.55 65,199,571.51
Total Resources / Expenditures 261,345,462.06 261,345,462.06
Prepared by City of Auburn Finance Department
F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 9
DI.B Page 129 of 176
Schedule B
2013 Appropriations by Fund
2013 Appropriation Authority by Fund
2013 Adopted BA#1 BA#2 BA#3 BA#4 BA#5 Total 2013 Revised
Fund Budget (Ord 6456) (Ord 6462) (Ord 6472) (Ord 6473) (Ord 6481) Amendments Budget
General Fund (#001)62,679,549.00 359,086.00 4,973,008.93 - - 196,579.00 5,528,673.93 68,208,222.93
Arterial Street Fund (#102)14,420,588.00 1,470,704.87 190,961.00 - - 189,200.00 1,850,865.87 16,271,453.87
Local Street Fund (#103)2,744,920.00 390,000.00 228,163.00 - - - 618,163.00 3,363,083.00
Hotel Motel Fund (#104)171,181.00 - 17,982.00 - - - 17,982.00 189,163.00
Arterial Street Preservation Fund (#105)4,215,857.00 60,000.00 (34,068.00) - - - 25,932.00 4,241,789.00
Drug Forfeiture Fund (#117)1,200,390.00 - (61,016.00) - - - (61,016.00) 1,139,374.00
Housing and Community Development Grant Fund (#119)505,647.00 - 129,765.00 - - - 129,765.00 635,412.00
Recreation Trails Fund (#120)29,571.00 - - - - - - 29,571.00
Business Improvement Area Fund (#121)76,680.00 - 2,816.00 - - - 2,816.00 79,496.00
Cumulative Reserve Fund (#122)7,316,905.00 - 39,053.00 - - 2,000,000.00 2,039,053.00 9,355,958.00
Mitigation Fees Fund (#124)3,248,612.00 - 692,567.00 - - 151,300.00 843,867.00 4,092,479.00
1998 Library Fund (#229)326,654.00 - - - - - - 326,654.00
2010 Annex A&B Bond Debt Fund (#230)1,696,678.00 - - - - - - 1,696,678.00
2010 C&D Local Revitalization Debt Fund (#231)594,570.00 - - - - - - 594,570.00
LID Guarantee Fund (#249)44,588.00 - - - - - - 44,588.00
LID #250 (#250)56,741.00 - - - - - - 56,741.00
LID #350 (#275)7,245.00 - 5,631.00 - - - 5,631.00 12,876.00
Municipal Park Construction Fund (#321)1,830,267.00 1,103,321.50 (183,382.00) - 270,240.00 - 1,190,179.50 3,020,446.50
Capital Improvements Fund (#328)6,820,024.00 785,277.50 468,394.50 - - 1,078,554.00 2,332,226.00 9,152,250.00
Local Revitalization Fund (#330)- 667,975.89 - - - - 667,975.89 667,975.89
Golf Course Debt Service Fund (#417)390,429.00 - - - - 1,000.00 1,000.00 391,429.00
Water Fund (#430)26,035,130.00 6,672,167.40 525,982.70 - - - 7,198,150.10 33,233,280.10
Sewer Fund (#431)29,802,836.00 (12,620,753.00) 1,787,492.09 - - - (10,833,260.91) 18,969,575.09
Storm Drainage Fund (#432)19,621,816.00 3,893,475.00 332,250.21 - - 50,000.00 4,275,725.21 23,897,541.21
Sewer Metro Fund (#433)- 14,000,000.00 - - - 700,000.00 14,700,000.00 14,700,000.00
Solid Waste Fund (#434)12,679,564.00 825,000.00 293,193.34 - - 300,000.00 1,418,193.34 14,097,757.34
Airport Fund (#435)1,451,953.00 145,846.00 32,339.00 - 105,000.00 134,108.00 417,293.00 1,869,246.00
Cemetery Fund (#436)1,062,416.00 30,000.00 168,692.05 - - - 198,692.05 1,261,108.05
Golf Course Fund (#437)1,611,664.00 - (15,292.38) - - - (15,292.38) 1,596,371.62
Insurance Fund (#501)1,986,779.00 - 43,902.08 - - - 43,902.08 2,030,681.08
Facilities Fund (#505)4,563,249.00 120,674.00 432,752.96 - - - 553,426.96 5,116,675.96
Innovation and Technology Fund (#518)7,237,981.00 589,100.00 258,060.19 - - - 847,160.19 8,085,141.19
Equipment Rental Fund (#550)7,624,754.00 - 1,048,260.94 - - - 1,048,260.94 8,673,014.94
Fire Pension Fund (#611)2,663,285.00 - (38,441.71) - - - (38,441.71) 2,624,843.29
Cemetery Endowment Fund (#701)1,636,471.00 (16,000.00) (455.00) - - - (16,455.00) 1,620,016.00
Total 226,354,994.00 18,475,875.16 11,338,611.90 - 375,240.00 4,800,741.00 34,990,468.06 261,345,462.06
Note: BA#3 resulted in no net change to budgeted appropriations.
Updated Nov 08, 2013
Prepared by City of Auburn Finance Department
F:\Budget Directory\2013 Budget\Amendments\BA#5 - eoy2013 adjustments\BA#5 Schedule A and B\BA#5 - Sched A and B.xlsx 10
DI.B Page 130 of 176
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6474
Date:
November 13, 2013
Department:
Finance
Attachments:
Memo
Ordinance No. 6474
Schedule A & B
Budget Impact:
$
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6474, amending the 2014 budget.
Background Summary:
Ordinance No. 6474 (Budget Amendment #6) represents the sixth budget amendment
for the 2013-2014 biennium and the first budget amendment for 2014. For details, see
the attached transmittal memorandum and supporting attachments.
Updated November 12, 2013: This amendment was updated for the following changes,
all of which are expected to occur in 2014 and will therefore require appropriation
authority from Council: - $6,288,510 for beginning 2014 General Fund fund balance. The
General Fund is expected to end 2013 with a $15,471,316 fund balance. This
amendment adjusts the 2014 beginning balance accordingly and amends the ending
General Fund fund balance to $12,148,091.
l $1,000,000 for Sewer-Metro wastewater revenues and payments to King County
(parallel to 2013 budget adjustment of $700,000, plus estimated growth).
l $195,195 for purchase of project management software. The Public Works
Department presented/reviewed with Council the proposed software and its
anticipated benefits to the City. Council feedback from these presentations were
positive with direction to include in BA#6.
l $186,000 in grant funding was received from the Washington State Department of
Ecology to evaluate the environmental, public health and economic impacts of
issues related to contaminated groundwater associated with the Boeing Auburn
Fabrication Facility. While the grant was awarded in November 2013, substantive
expenses that will accrue against this grant is not expected until 2014.
l $52,500 (net cost) to support park property purchases (Perry property to support
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 131 of 176
the expansion of Issac Evans Park as well as connection to the Green River Trail
system and Rice property to support the Fenster Levee Setback project. While
negotiations are underway, the actual purchase is not expected until 2014. The
total cost of these purchases is $105,000 (budgeted in the Parks Capital fund) is
partially offset by $30,000 in revenue from a King Conservation Futures grant and
a $22,500 transfer from the General Fund.
l $62,600 for purchase of police vehicle as authorized by BA#3 (Ord 6472). This
purchase is anticipated to occur in 2014.
These updates have been incorporated into the attached staff memorandum and
proposed budget amendment.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember:Partridge Staff:Coleman
Meeting Date:November 18, 2013 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 132 of 176
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: October 11, 2013
Re: Ordinance #6474 – 2013-2014 Budget Amendment #6
The City’s biennial 2013-2014 budget is approved by Council as two one-year appropriations. Budget
Amendments #1 through #5 amended the budget for calendar year 2013. This amendment is the 6th budget
amendment for the biennium and the 1st budget amendment for calendar year 2014. The purpose of this
amendment is to 1) amend the 2014 budget for changes that occurred in 2013 for which there is an on-going
fiscal impact; 2) to carryforward capital project budgets that are not anticipated to be completed in 2013; and
3) to establish budget spending authority for new programs and other changes in 2014. Proposed
amendments to the 2014 budget are as follows:
Continuation of previously approved requests by Council. The following items (grouped in
chronologic order by budget amendment) were previously approved by Council in 2013 and will
continue as an ongoing cost in 2014. These include:
Budget Amendment #1, Ordinance #6456 (approved March 4, 2013)
• Move King County Metro expenses from Sewer Utility to newly created Sewer Metro Fund ($14.0
million; an additional $1,000,000 is budgeted to reflect $700,000 budget amendment included for
2013, plus estimated growth)
• Economic Development Planner (1.0FTE; $118,550)
• Emergency Management Office Assistant (.4FTE; $22,373)
• Stratford parking lot maintenance and Sound Transit garage security ($22,000)
• Labor agreements (funded by remaining labor contingency established by Council)
Budget Amendment #2, Ordinance #6462 (approved June 17, 2013)
• Eliminate Cemetery Office Assistant (-1.0FTE; -$78,004)
• Equipment Rental Office Assistant (1.0FTE; $77,545)
• Centralizing cost of Median Maintenance in General Fund from Stormwater Fund ($74,000)
• Museum Contracted Curator and Asst. Curator ($67,700)
• Community Diversity Assistant (.25FTE; $16,724)
• Parks Senior Center Assistant (.5FTE; $13,390. Cost partially offset by savings in temporary help)
DI.C Page 133 of 176
Budget Amendment #3, Ordinance #6472 (approved August 15, 2013)
• Five Police Officers in BA#3 (5.0FTEs; $589,830)
• Police vehicle to support additional officers ($62,600; carried forward as actual purchase will be
made in 2014)
• Federal COPS grant funded Police Officers (5.0FTEs; $313,850. Cost partially offset by federal
Community Oriented Policing grant)
Solid Waste rate adjustment, Ordinance #6438 (approved November 7, 2012)
• The City Council approved Ordinance #6438 which established revised solid waste rates effective
January 1, 2013 and January 1, 2014. This amendment revises the 2014 budget for the Solid
Waste Fund (#434) consistent with this ordinance.
Project Adjustments. This item includes 1) requested project expenses that were previously
approved in 2013 but will require carryforward to 2014 to enable project completion and 2) requested
transportation project expenses as approved by Council per Resolution #4937 (adopted June 17,
2013), which approved the 2014-2019 Transportation Improvement Plan. Project budget changes are
included in the Arterial Street Fund (#102), Local Street Fund (#103), Arterial Street Preservation Fund
(#105), Water Utility Fund (#430), Stormwater Utility Fund (#432) and Airport Fund (#435).
Other Requests. Other items requested for funding in this budget amendment include:
Revenue Adjustments: Several revenue adjustments amending the 2014 budget are proposed as part
of this budget adjustment. These adjustments include:
• Adjusting beginning General Fund fund balance to match anticipated 2013 year-end fund balance.
This adjustment increases the 2014 beginning balance to $15.5 million and the 2014 year-end fund
balance to $12.1 million.
• Adjusting property taxes upward (+$1.4 million to $15.7 million), reflecting a revision to the City’s
levy cap by King County as well as estimated new construction and a 1.0% property tax increase;
• Adjusting sales taxes upward (+$1.5 million to $13.0 million) and adjusting sales taxes on
construction transferred to the Local Street Construction fund #103 (+$266,000 to $1.6 million),
reflecting improvement in general economic conditions and retail sales activity; and
• Adjusting building permit fees (+$345,000 to $1.2 million) and plan check fees (+$121,000 to
$585,000), reflecting the continued strengthening of the local and regional economy.
New staffing: The following new positions are being requested:
• Records Clerk, Legal Department (1.0FTE; $86,800): Funding is requested to hire a second legal
clerk to support public records requests. The additional position will enable the City to keep up
with workload and state law requirements regarding the proper disclosure of information.
• Administrative Assistant, Innovation and Technology Department (1.0FTE; $79,600): Funding is
requested to hire an Administrative Assistant to support the IT Department Director and staff with
daily administrative functions. Current administrative duties are handled by the Director and staff;
approval of this position will enable the Department to utilize its technology staff more efficiently.
• Mechanic, Public Works M&O (1.0FTE; $0 net cost): Funding is requested to hire an additional
Mechanic to support the Public Works Maintenance and Operations Center. The additional
position will enable the M&O Center to keep pace with workload and to utilize less overtime and
extra help. It is expected that the cost of this function will be fully offset by savings in overtime and
extra help.
Downtown property sales ($1,045,300): Payment of traffic impact fees related to the sale of the
Teutsch property in downtown is recognized. Payment of these fees will occur in the City’s Capital
Improvements Fund (#328) and will be payable to the City’s Mitigation Fees Fund (#124).
DI.C Page 134 of 176
Project management software ($195,195): Funding for the purchase of proprietary software to enable
comprehensive city-wide project management. This software will standardize workflows, standardize
project documentation/planning, financial/project management reports, and eliminate the need for
maintaining separate worksheets/documents for project management. Expected benefits will include
more efficient utilization of limited staff and project management resources and improved project
budget management.
Environmental/Property evaluation ($186,000): Grant funding from the Washington State Department
of Ecology for evaluating environmental, public health, and economic development issues related to
contaminated groundwater associated with the Boeing Auburn Fabrication Facility and identifying
strategies for the redevelopment of affected properties (gr1304).
Fully fund fire pension liabilities ($231,000): Funding to transfer $231,000 from the General Fund to
the Fire Pension Fund (#611) is requested, enabling the City to fully fund its pension liability for eligible
retired firefighters.
Park property purchases ($105,000): Funding to purchase two park properties is requested as follows.
$60,000 for the purchase of 1.15 acre parcel (aka Perry property) to support the expansion of Isaac
Evans Park as well as connection to the Green River Trail system; and $45,000 for the acquisition of
vacant land (aka Rice property) adjacent to the portion of the City owned Fenster Nature Park where
the Fenster Levee Setback project (CP1015) will be constructed.
KidStock community festival ($30,500) & Arts/Events six year action plan ($15,000): Funding is
requested by the Parks Department to establish a kids oriented community festival. The cost of this
request will be partially offset by $10,000 in anticipated revenue from sale of merchandise at the
festival. Funding is also requested to evaluate the needs and strategies for continuing to provide
cultural and community arts/events in the City.
Innovation and Technology Stand-by pay ($15,990): Funding is requested by the Innovation and
Technology Department for standby pay paid to technology staff required to be on stand-by on
evenings and weekends ($2.50/hour).
Council approval of proposed Ordinance 6474 would amend the 2014 budget as follows:
Table 1: 2014 Budget as Amended
2014 Budget as Adopted $ 212,945,255
Budget Amendment #6 (Ord #6474) 19,129,769
Budget as Amended $232,075,024
Attachments:
1. Proposed Ordinance #6474 (budget adjustment #6)
2. Summary of proposed 2014 budget adjustments by fund and department (Schedule A)
3. Summary of approved changes to adopted 2014 budget by fund (Schedule B)
DI.C Page 135 of 176
ORDINANCE NO. 6474
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6432, THE 2013-2014 BIENNIAL BUDGET ORDINANCE, AS
AMENDED BY ORDINANCE NO. 6456, ORDINANCE NO.
6462, ORDINANCE NO. 6472, ORDINANCE NO. 6473,
ORDINANCE 6481, AUTHORIZING AMENDMENT TO THE
CITY OF AUBURN 2013-2014 BUDGET AS SET FORTH IN
SCHEDULE “A” AND SCHEDULE “B”
WHEREAS, the Auburn City Council at its regular meeting of December 3,
2012, adopted Ordinance No. 6432 which adopted the City of Auburn 2013-2014
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of March 4, 2013,
adopted Ordinance No. 6456 (BA#1) which amended Ordinance No. 6432 which
adopted the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of May 28, 2013,
adopted Ordinance No. 6462 (BA#2) which amended Ordinance No. 6456 which
amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of August 5,
2013, adopted Ordinance No. 6472 (BA#3) which amended Ordinance No. 6462
which amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of September 16,
2013, adopted Ordinance No. 6473 (BA#4) which amended Ordinance No. 6472
which amended the City of Auburn 2013-2014 Biennial budget; and
-------------------------
Ordinance No. 6474
October 11, 2013
Page 1 of 4 DI.C Page 136 of 176
WHEREAS, the Auburn City Council is scheduled to review Ordinance No.
6481 (BA#5) in late 2013, which will amend Ordinance No. 6473 which amended
the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2014 budget as outlined in this Ordinance (BA#6);
and
WHEREAS, this Ordinance has been approved by one more than the
majority of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2013-2014 Biennial Budget. The 2013-
2014 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts
shown on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and
Schedule “B” is on file with the City Clerk and available for public inspection.
Section 2. Severability. If any provision of this Ordinance or the
application thereof to any person or circumstance is held to be invalid, the
remainder of such code, ordinance or regulation or the application thereof to other
person or circumstance shall not be affected.
-------------------------
Ordinance No. 6474
October 11, 2013
Page 2 of 4 DI.C Page 137 of 176
-------------------------
Ordinance No. 6474
October 11, 2013
Page 3 of 4
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as provided
by law.
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
PETER B. LEWIS, MAYOR
ATTEST:
____________________________
Danielle E. Daskam
City Clerk
DI.C Page 138 of 176
-------------------------
Ordinance No. 6474
October 11, 2013
Page 4 of 4
APPROVED AS TO FORM:
____________________________
Daniel B. Heid
City Attorney
PUBLISHED:__________________
DI.C Page 139 of 176
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
General Fund (#001)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
General Fund
2014 Adopted Budget 8,311,010.00 50,553,102.00 54,498,330.00 4,365,782.00
BA#6 (Proposed Ordinance #6474)
Revenues
Beginning Fund Balance
Adjust beginning 2014 fund balance for anticipated 2013 year-end actuals 6,288,510.00 0.00 0.00 6,288,510.00
Economic Recovery
Continuation of previously approved requests. Sales Tax revenue adjustment 0.00 1,500,000.00 0.00 1,500,000.00
Budget amended from $11.5 million to $13.0 million.
Property Tax
King County adjustment to assessed valuation. Budget amended 0.00 1,400,000.00 0.00 1,400,000.00
from $14.3 million to $15.7 million.
King County District Court Transition
Court Interpreter Revenue decrease due to KCDC transition.0.00 (14,000.00)0.00 (14,000.00)
Court Interest Revenue decrease due to KCDC transition.0.00 (22,500.00)0.00 (22,500.00)
Trial Court Improvement revenue decrease due to KCDC transition.0.00 (24,869.00)0.00 (24,869.00)
Adult Probation Revenue decrease due to KCDC transition.0.00 (203,015.00)0.00 (203,015.00)
Labor Agreements
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013)
funded from non-departmental contingency.
Police 0.00 0.00 681,295.31 (681,295.31)
Planning 0.00 0.00 44,848.40 (44,848.40)
Public Works 0.00 0.00 41,113.29 (41,113.29)
Parks 0.00 0.00 38,264.98 (38,264.98)
Legal 0.00 0.00 21,924.68 (21,924.68)
Human Resources 0.00 0.00 16,454.08 (16,454.08)
Finance 0.00 0.00 14,741.45 (14,741.45)
Mayor 0.00 0.00 10,073.80 (10,073.80)
Streets 0.00 0.00 3,080.26 (3,080.26)
Carryforward unspent labor contingency from 2013 871,796.00 0.00 0.00 871,796.00
Legal Department
New FTE - 1.0 Records Clerk (93.5% GF Funded).0.00 0.00 81,323.17 (81,323.17)
Police Department
Restoration of 5 existing Police Officers. 0.00 0.00 589,830.00 (589,830.00)
Continuation of previously approved requests
5 new Police Officers (BA#3; 8.15.2013) partially funded by Federal 0.00 205,780.00 519,630.00 (313,850.00)
COPS grant.
New Police Vehicle for new Police Officers approved in BA#3.0.00 0.00 62,600.00 (62,600.00)
Parks Department
New Kid Stock community festival; partially funded by festival revenues.0.00 10,000.00 30,500.00 (20,500.00)
Arts & Events Six-year Action Plan.0.00 0.00 15,000.00 (15,000.00)
Continuation of previously approved requests
Median Maintenance Centralized in the GF from SWM (BA#2; 6.17.2013).0.00 74,000.00 74,000.00 0.00
Museum Contract Labor: Curator of Collections (BA#1; 3.4.2013).0.00 0.00 35,617.39 (35,617.39)
Museum Contract Labor: Asst. Curator of Education (BA#1; 3.4.2013).0.00 0.00 32,080.83 (32,080.83)
Senior Center Assistant (0.5 FTE to 1.0 FTE).0.00 0.00 24,390.00 (24,390.00)
partially offset by reducing temporary help (BA#2; 6.17.2013).0.00 0.00 (11,000.00)11,000.00
F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 1
DI.C Page 140 of 176
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Public Works
Project Management E-Builder Software (14% GF Funded); funded by 0.00 0.00 27,885.00 (27,885.00)
Transfer Out to IT Fund.
Continuation of previously approved requests
Emerg Mgmt Office Asst (0.6 FTE to 1.0 FTE; 30% GF; BA#1; 3.04.2013).0.00 0.00 6,711.90 (6,711.90)
Planning Department
Building Permit revenue increase due to local development activity.0.00 345,000.00 0.00 345,000.00
Plan Check revenue increase due to local development activity.0.00 121,000.00 0.00 121,000.00
Washington State Department of Ecology grant reimbursement 0.00 186,000.00 186,000.00 0.00
to evaluate health/economic/land-use effects of groundwater contamination.
Transfer Out to Fund 321 for 1/2 purchase price of Rice Property -0.00 0.00 22,500.00 (22,500.00)
offset by reduction in planning department.(22,500.00)22,500.00
Continuation of previously approved requests
Economic Development Planner (1.0 FTE; BA#1; 3.04.2013).0.00 0.00 118,550.00 (118,550.00)
Merchant transaction fees associated with increased 0.00 0.00 35,000.00 (35,000.00)
building permit activity.
Community Diversity Asst (0.75 FTE to 1.0 FTE; BA#2; 6.17.2013).0.00 0.00 16,724.00 (16,724.00)
Street Department
Continuation of previously approved requests
ER&R Office Assistant (10% GF; BA#2; 6.17.2013).0.00 0.00 7,754.00 (7,754.00)
Non-Departmental
Fully fund fire pension liability (transfer to F611).0.00 0.00 231,000.00 (231,000.00)
BA#6 Total 7,160,306.00 3,577,396.00 2,955,392.54 7,782,309.46
2014 Revised Budget 15,471,316.00 54,130,498.00 57,453,722.54 12,148,091.46
Memo: Unrestricted GF Ending fund balance 11,137,803.46
Memo: Restricted GF Ending fund balance for salaries/benefits 1,010,288.00
Total Resources / Expenditures 69,601,814.00 69,601,814.00
8.0% General Fund Reserve Requirement 4,596,297.80
F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 2
DI.C Page 141 of 176
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Arterial Street Fund (#102)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 856,364.00 3,849,658.00 3,892,270.00 813,752.00
BA#6 (Proposed Ordinance #6474)
Adjust beginning fund balance 92,300.00 0.00 0.00 92,300.00
Project Management E-Builder Software (14% Funded by F102); funded by 0.00 0.00 27,885.00 (27,885.00)
Transfer Out to IT Fund.
Project Carryforwards and Adjustments
C222A0 - S. 277th (AWN to Green River Br); (funding: Federal grant).2,700.00 700,260.00 702,960.00 0.00
CP1119 - AWS Corridor (funding: MIT contribution $230K and traffic 0.00 230,000.00 430,000.00 (200,000.00)
impact fees $200K).0.00 200,000.00 0.00 200,000.00
TIP #21 - Main St. Signal Upgrades.0.00 0.00 265,000.00 (265,000.00)
CP1218 - AWS Corridor Safety (funding: traffic impact fees).0.00 250,000.00 250,000.00 0.00
CP1114 - AWS & 12th St. SE (funding: traffic impact fees).0.00 250,000.00 250,000.00 0.00
CP1118 - AWS Pedestrian Dogwood to Fir; (funding: MIT contribution).0.00 238,800.00 238,800.00 0.00
TIP #68 - 37th St. SE & A St. SE Traffic Signal (funding: State Grant).0.00 121,400.00 176,400.00 (55,000.00)
TIP #30 - Citywide Pedestrian Crossing Program.0.00 0.00 150,000.00 (150,000.00)
TIP #23 - A St. SE Non-Motorized Access (funding: Federal grant).0.00 89,029.00 89,029.00 0.00
TIP #27 - A St. SE Safety Improvement Study.0.00 0.00 50,000.00 (50,000.00)
TIP #54 - Kersey Way SE Corridor Study (funding: traffic mitigation fees).0.00 50,000.00 50,000.00 0.00
CP0911 - F St. SE (4th St. SE to AWS); (funding: Traffic impact fees).0.00 50,000.00 50,000.00 0.00
TIP #40 - 124th Ave. SE Corridor Ph. 1 (funding: Traffic impact fees $175,000;0.00 175,000.00 50,000.00 125,000.00
federal grant reduced $125,000).0.00 (125,000.00)0.00 (125,000.00)
TIP #38 - 37th & B St. NW Railroad Crossing Safety Improv.0.00 0.00 26,900.00 (26,900.00)
TIP #33 - BNSF 3rd Rail Expansion Roadway Improv.0.00 0.00 25,000.00 (25,000.00)
TIP #47 - Environmental Park Roadway Improv. Study.10,000.00 0.00 10,000.00 0.00
TIP #48 - Downtown to Les Gove Non-Motorized Imp. Study.10,000.00 0.00 10,000.00 0.00
TIP #49 - S. 316th St. Bicycle & Pedestrian Improv. Study.0.00 0.00 5,000.00 (5,000.00)
TIP #56 - Lea Hill Safe Routes to School Improv. (CP1120).0.00 0.00 5,000.00 (5,000.00)
TIP #67 - Citywide Traffic Signal Safety Improv. (CP1222).0.00 0.00 5,000.00 (5,000.00)
CP0912 - Citywide Guardrail Improv.5,000.00 0.00 5,000.00 0.00
CP1021 - 104th Ave. SE & Green River Road Study.5,000.00 0.00 5,000.00 0.00
CP1104 - 8th Street NE/104th Ave. SE Intersection Improv.5,000.00 0.00 5,000.00 0.00
TIP #41 - 124th Ave. SE Corridor Ph.2 (deleted; combine with TIP #40).0.00 (50,000.00)(50,000.00)0.00
CP1024 - AWN & M St. SE Intersection (funding: Federal Grant).0.00 (134,043.00)(134,043.00)0.00
CP1023 - Auburn Ave. NE & 3rd St. NE Pedestrian Improv (State Grant 0.00 (110,000.00)(150,000.00)40,000.00
request denied; project scope reduced).
BA#6 Total 130,000.00 1,935,446.00 2,547,931.00 (482,485.00)
2014 Revised Budget 986,364.00 5,785,104.00 6,440,201.00 331,267.00
Total Resources / Expenditures 6,771,468.00 6,771,468.00
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DI.C Page 142 of 176
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Local Street Fund (#103)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 270,670.00 1,447,650.00 1,444,300.00 274,020.00
BA#6 (Proposed Ordinance #6474)
Sales Tax from Construction (increased from $1.294M to $1.560M) 0.00 265,700.00 0.00 265,700.00
Project Management E-Builder Software (14% Funded by F103); funded by 0.00 0.00 27,885.00 (27,885.00)
Transfer Out to IT Fund.
Project Carryforwards and Adjustments
CPXXXX - Local Street Improvement Program (2014-19 TIP; 6.17.2013).228,100.00 0.00 400,000.00 (171,900.00)
BA#6 Total 228,100.00 265,700.00 427,885.00 65,915.00
2014 Revised Budget 498,770.00 1,713,350.00 1,872,185.00 339,935.00
Total Resources / Expenditures 2,212,120.00 2,212,120.00
Arterial Street Preservation Fund (#105)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 1,584,937.00 2,042,723.00 2,000,000.00 1,627,660.00
BA#6 (Proposed Ordinance #6474)
Project Management E-Builder Software (14% Funded by F105); funded by 0.00 0.00 27,885.00 (27,885.00)
Transfer Out to IT Fund.
Project Carryforwards and Adjustments
CPXXXX - Arterial Street Preservation Program (2014-19 TIP; 6.17.2013)0.00 0.00 500,000.00 (500,000.00)
CPXXXX - Arterial Bridge Deck Rehab (2014-19 TIP; 6.17.2013)0.00 0.00 250,000.00 (250,000.00)
CP1225 - W. Valley Hwy System Preservation 5,000.00 0.00 5,000.00 0.00
CPXXXX - Crack Seal Program (reduced project scope)0.00 0.00 (100,000.00)100,000.00
BA#6 Total 5,000.00 0.00 655,000.00 (650,000.00)
2014 Revised Budget 1,589,937.00 2,042,723.00 2,655,000.00 977,660.00
Total Resources / Expenditures 3,632,660.00 3,632,660.00
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DI.C Page 143 of 176
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Drug Forfeiture Fund (#117)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 917,468.00 281,300.00 280,915.00 917,853.00
BA#6 (Proposed Ordinance #6474)0.00
Increase budget for air cards on video cameras (previously approved BA#2; 6.17.2013)0.00 0.00 1,440.00 (1,440.00)
BA#6 Total 0.00 0.00 1,440.00 (1,440.00)
2014 Revised Budget 917,468.00 281,300.00 282,355.00 916,413.00
Total Resources / Expenditures 1,198,768.00 1,198,768.00
Cumulative Reserve Fund (#122)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 5,700,796.00 3,000.00 1,434,624.00 4,269,172.00
BA#6 (Proposed Ordinance #6474)0.00
Golf Course debt service administrative fees
Transfer to Golf Course debt service fund F417 0.00 0.00 1,000.00 (1,000.00)
BA#6 Total 0.00 0.00 1,000.00 (1,000.00)
2014 Revised Budget 5,700,796.00 3,000.00 1,435,624.00 4,268,172.00
Total Resources / Expenditures 5,703,796.00 5,703,796.00
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DI.C Page 144 of 176
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Mitigation Fees Fund (#124)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 2,456,217.00 955,185.00 426,050.00 2,985,352.00
BA#6 (Proposed Ordinance #6474)0.00
Transfer Traffic Mitigation Fees to F102
CP1218 - AWS Corridor Safety Improv.0.00 0.00 250,000.00 (250,000.00)
CP1114 - AWS & 12th St. SE Intersection Improv.0.00 0.00 250,000.00 (250,000.00)
CP1119 - AWS Corridor Improv. (Fir to Hemlock).0.00 0.00 200,000.00 (200,000.00)
TIP #40 - 124th Ave. SE Corridor Improv. Phase 1 & 2.0.00 0.00 175,000.00 (175,000.00)
CP0911 - F St. SE (4th St. SE to AWS).0.00 0.00 50,000.00 (50,000.00)
TIP #54 - Kersey Way SE Corridor Study.0.00 0.00 50,000.00 (50,000.00)
CP1023 - Auburn Ave. NE & 3rd St. NE Pedestrian Imp.0.00 0.00 50,000.00 (50,000.00)
TIP #41 - 124th Ave. SE Corridor Improv. Phase 2 (deleted; combine with TIP #40).0.00 0.00 (50,000.00)50,000.00
Transfer Park Impact Fees to F321
CPXXXX - Misc. Park Improvements.0.00 0.00 100,000.00 (100,000.00)
Transfer Out To F328
CP1315 - City Wetland Mitigation Projects.0.00 0.00 15,790.00 (15,790.00)
Downtown Property Sales
Traffic Impact Fee revenue from F328 for Teutsch Development.0.00 1,045,300.00 0.00 1,045,300.00
BA#6 Total 0.00 1,045,300.00 1,090,790.00 (45,490.00)
2014 Revised Budget 2,456,217.00 2,000,485.00 1,516,840.00 2,939,862.00
Total Resources / Expenditures 4,456,702.00 4,456,702.00
2010 Annex A&B Bond Debt Fund (#230)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 158.00 1,696,520.00 1,696,520.00 158.00
BA#6 (Proposed Ordinance #6474)0.00
Continuation of sequestration impacts (BA#2; 6.17.2013)
Increase Transfer In from F328 - REET1.0.00 17,675.00 0.00 17,675.00
Increase Transfer In from Facility Fund 505.0.00 17,675.00 0.00 17,675.00
Reduced Federal Build America Bond subsidy.0.00 (35,350.00)0.00 (35,350.00)
BA#6 Total 0.00 0.00 0.00 0.00
2014 Revised Budget 158.00 1,696,520.00 1,696,520.00 158.00
Total Resources / Expenditures 1,696,678.00 1,696,678.00
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DI.C Page 145 of 176
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
2010 C&D Local Revitalization Debt Fund (#231)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 200.00 598,320.00 598,220.00 300.00
BA#6 (Proposed Ordinance #6474)0.00
Continuation of sequestration impacts (BA#2; 6.17.2013)
Increase Transfer In from F328 - REET2.0.00 11,408.00 0.00 11,408.00
Reduced Federal Build America Bond subsidy.0.00 (11,408.00)0.00 (11,408.00)
BA#6 Total 0.00 0.00 0.00 0.00
2014 Revised Budget 200.00 598,320.00 598,220.00 300.00
Total Resources / Expenditures 598,520.00 598,520.00
Municipal Park Construction Fund (#321)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 325,267.00 18,171,700.00 18,436,000.00 60,967.00
BA#6 (Proposed Ordinance #6474)
Purchase of 1.15 acre parcel (Perry parcel) for Isaac Evans 0.00 30,000.00 60,000.00 (30,000.00)
Park expansion, 50% funded by King County Conservation
Futures grant, 50% funded from Fund 321 (Parks Prop 2 Levy).
Property purchase (Rice property) located adjacent to City owned 0.00 22,500.00 45,000.00 (22,500.00)
Fenster Nature Park. Transfer In from General Fund for 1/2 purchase
price (Planning Department).
Project Carryforwards and Adjustments
CP1016 - Fenster Levee Setback (funding: King Co $90,636,0.00 524,231.00 684,500.00 (160,269.00)
federal grant $383,962; State grant $39,633; Stormwater
utility $10,000).
CPXXXX - Issac Evans Park.25,000.00 0.00 25,000.00 0.00
CPXXXX - Parks Acquisition & Development.20,000.00 0.00 20,000.00 0.00
CPXXXX - Dykstra Park (moved to 2015).0.00 0.00 (65,000.00)65,000.00
CPXXXX - Auburndale Park II (moved to 2015).0.00 0.00 (25,000.00)25,000.00
CPXXXX - Misc. Park Improvements (Funding: Park impact fees).0.00 100,000.00 0.00 100,000.00
CP0925 - Auburn Community Center - Reduce budget from 0.00 (9,160,000.00)(9,160,000.00)0.00
$17.66M to $8.5M. Funding Source includes $3.0M State appropriation
and $5.5M from future sources to be determined.
BA#6 Total 45,000.00 (8,483,269.00)(8,415,500.00)(22,769.00)
2014 Revised Budget 370,267.00 9,688,431.00 10,020,500.00 38,198.00
Total Resources / Expenditures 10,058,698.00 10,058,698.00
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DI.C Page 146 of 176
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Capital Improvements Fund (#328)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 4,586,304.00 1,524,819.00 1,097,300.00 5,013,823.00
BA#6 (Proposed Ordinance #6474)
Continuation of sequestration impacts (BA#2; 6.17.2013)
Transfer out to F230 for BAB subsidy.0.00 0.00 17,675.00 (17,675.00)
Transfer out to F231 for BAB subsidy.0.00 0.00 11,408.00 (11,408.00)
Project Carryforwards and Adjustments
CP1303 - City Hall Remodel Phase 2 & 3.438,000.00 0.00 438,000.00 0.00
CPXXXX - City Sidewalk Improvements (Funding: State grant).0.00 100,000.00 125,000.00 (25,000.00)
CP0716 - City Hall HVAC System Upgrade.99,319.00 0.00 99,319.00 0.00
CP1315 - Wetland Mitigation Proj. (Funding: Wetland mitigation fees).0.00 15,790.00 15,790.00 0.00
CP1226 - 8th St. NE & C St. NW Intersection Improv.5,000.00 0.00 5,000.00 0.00
CP1318 - Downtown Public Art (Peoples Choice Award).8,000.00 0.00 8,000.00 0.00
Downtown Property Sales - Teutsch Development
Payment of Traffic Impact Fees to F124; source: REET 2.0.00 0.00 1,045,300.00 (1,045,300.00)
BA#6 Total 550,319.00 115,790.00 1,765,492.00 (1,099,383.00)
2014 Revised Budget 5,136,623.00 1,640,609.00 2,862,792.00 3,914,440.00
Total Resources / Expenditures 6,777,232.00 6,777,232.00
Golf Course Debt Service Fund (#417)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 0.00 393,144.00 393,144.00 0.00
BA#6 (Proposed Ordinance #6474)
Golf Debt Service Admin Fees (Bank of New York),0.00 1,000.00 1,000.00 0.00
funded by Transfer In from Cumulative Reserve.
BA#6 Total 0.00 1,000.00 1,000.00 0.00
2014 Revised Budget 0.00 394,144.00 394,144.00 0.00
Total Resources / Expenditures 394,144.00 394,144.00
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DI.C Page 147 of 176
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Water Fund (#430)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 6,618,981.00 13,562,749.00 16,516,114.00 3,665,616.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Project Management E-Builder Software (14% Water Funded); funded by 0.00 0.00 27,885.00 (27,885.00)
Transfer Out to IT Fund.
New FTE - 1.0 Records Clerk (2% Water Funded).0.00 0.00 1,685.18 (1,685.18)
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 33,296.79 (33,296.79)
ER&R Office Assistant (22% water; BA#2; 6.17.2013).0.00 0.00 17,060.00 (17,060.00)
Emergency Management Office Asst (0.6 FTE to 1.0 FTE - 0.00 0.00 8,949.20 (8,949.20)
40% water funded; BA#1; 3.04.2013).
Sequestration impacts (BA#2; 6.17.2013).0.00 (14,705.00)5,892.00 (20,597.00)
Project Carryforwards and Adjustments
CP0915 - Well 1 Improv. (Funding: PWTF loan).1,311,914.00 1,077,945.00 2,389,859.00 0.00
CP1219 - Valley AC Main Replacement.1,165,000.00 0.00 1,165,000.00 0.00
CP0765 - Lakeland Hills Reservoir Improv.725,500.00 0.00 725,500.00 0.00
CP1308 - BNSF Utility Crossing.680,000.00 0.00 680,000.00 0.00
CPXXXX - West Hill Springs Improvements.0.00 0.00 150,000.00 (150,000.00)
C512A0 - Well 4 Power & Chlorination.0.00 0.00 137,300.00 (137,300.00)
C524A0 - SCADA System Improv.100,000.00 0.00 100,000.00 0.00
BA#6 Total 3,982,414.00 1,063,240.00 5,442,427.17 (396,773.17)
2014 Revised Budget 10,601,395.00 14,625,989.00 21,958,541.17 3,268,842.83
Total Resources / Expenditures 25,227,384.00 25,227,384.00
Sewer Fund (#431)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 7,576,717.00 21,558,701.00 21,863,847.00 7,271,571.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Project Management E-Builder Software (14% Sewer Funded); funded by 0.00 0.00 27,885.00 (27,885.00)
Transfer Out to IT Fund.
New FTE - 1.0 Records Clerk (2% Sewer Funded).0.00 0.00 1,685.18 (1,685.18)
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 25,251.57 (25,251.57)
ER&R Office Assistant (22% sewer; BA#2; 6.17.2013).0.00 0.00 17,060.00 (17,060.00)
Sequestration impacts (BA#2; 6.17.2013).0.00 (6,575.00)5,892.00 (12,467.00)
Emergency Management Office Asst (0.6 FTE to 1.0 FTE -0.00 0.00 3,355.95 (3,355.95)
15% sewer funded; BA#1; 3.04.2013).
Move KC Metro Revenues & Expenditures to F433 (BA#1; 3.04.2013).0.00 (14,000,000.00)(14,000,000.00)0.00
BA#6 Total 0.00 (14,006,575.00)(13,918,870.30)(87,704.70)
2014 Revised Budget 7,576,717.00 7,552,126.00 7,944,976.70 7,183,866.30
Total Resources / Expenditures 15,128,843.00 15,128,843.00
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DI.C Page 148 of 176
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Storm Drainage Fund (#432)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 6,299,114.00 9,295,843.00 8,530,856.00 7,064,101.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Project Management E-Builder Software (14% Storm Funded); funded by 0.00 0.00 27,885.00 (27,885.00)
Transfer Out to IT Fund.
New FTE - 1.0 Records Clerk (2% Storm Funded).0.00 0.00 1,685.18 (1,685.18)
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 31,148.44 (31,148.44)
ER&R Office Assistant (22% sewer; BA#2; 6.17.2013).0.00 0.00 17,060.00 (17,060.00)
Sequestration impacts (BA#2; 6.17.2013).0.00 (5,501.00)5,892.00 (11,393.00)
Emergency Management Office Asst (0.6 FTE to 1.0 FTE - 0.00 0.00 3,355.95 (3,355.95)
15% storm; BA#1; 3.04.2013).
Transfer Out Median Maintenance costs to the General Fund (BA#2; 6.17.2013).0.00 0.00 74,000.00 (74,000.00)
0.00
Project Carryforwards and Adjustments
CP1122 - 30th St. NE Area Flooding Phase 1.1,939,588.00 0.00 1,939,588.00 0.00
CP1202 - AWS Flooding Phase 2.1,338,000.00 0.00 1,338,000.00 0.00
CPXXXX - East Ridge Manor Storm Drainage Improv.535,000.00 0.00 535,000.00 0.00
CP1302 - BNSF Utility Crossing.420,000.00 0.00 420,000.00 0.00
CPXXXX - Vactor Decant Facility.0.00 0.00 270,000.00 (270,000.00)
CP0746 - Mill Creek.250,000.00 0.00 250,000.00 0.00
Transfer Out To F321
CP1016 - Fenster Levee Setback.0.00 0.00 10,000.00 (10,000.00)
BA#6 Total 4,482,588.00 (5,501.00)4,923,614.57 (446,527.57)
2014 Revised Budget 10,781,702.00 9,290,342.00 13,454,470.57 6,617,573.43
Total Resources / Expenditures 20,072,044.00 20,072,044.00
Sewer Metro Fund (#433)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 0.00 0.00 0.00 0.00
BA#6 (Proposed Ordinance #6474)
Fund operations
Continuation of previously approved requests
Move KC Metro Revenues & Expenditures from F431 (BA#1; 3.04.2013)0.00 14,000,000.00 14,000,000.00 0.00
Adjust 2014 budget for increased Metro revenues and payments to KC (parallel to 2013)0.00 1,000,000.00 1,000,000.00 0.00
BA#6 Total 0.00 15,000,000.00 15,000,000.00 0.00
2014 Revised Budget 0.00 15,000,000.00 15,000,000.00 0.00
Total Resources / Expenditures 15,000,000.00 15,000,000.00
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DI.C Page 149 of 176
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Solid Waste Fund (#434)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 596,362.00 12,062,904.00 12,497,894.00 161,372.00
BA#6 (Proposed Ordinance #6474)
Fund operations
New FTE - 1.0 Records Clerk (0.5% Solid Waste funded).0.00 0.00 421.29 (421.29)
Continuation of previously approved requests
Adjust budgeted revenues and expenses for King County 0.00 1,087,595.00 35,278.00 1,052,317.00
tipping fee increase and Council approved Solid Waste rates per
Ordinance #6438; 11.19.2012.
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 7,134.34 (7,134.34)
BA#6 Total 0.00 1,087,595.00 42,833.63 1,044,761.37
2014 Revised Budget 596,362.00 13,150,499.00 12,540,727.63 1,206,133.37
Total Resources / Expenditures 13,746,861.00 13,746,861.00
Airport Fund (#435)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 544,152.00 808,380.00 867,903.00 484,629.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 466.58 (466.58)
Project Carryforwards and Adjustments
CPXXXX - Asphalt Rehab & Seal Coat (Funding: Federal grant $238,500 0.00 251,750.00 265,000.00 (13,250.00)
& State Grant $13,250).
CPXXXX - General Repair & Maint. (Funding: Federal grant).103,000.00 37,000.00 140,000.00 0.00
CPXXXX - Wildlife Hazard Assessment (Funding: Federal 0.00 38,000.00 40,000.00 (2,000.00)
grant $36,000 & State Grant $2,000).
CP1221 - Airport Master Plan (reduce for portion completed in 2013).0.00 (100,000.00)(111,500.00)11,500.00
BA#6 Total 103,000.00 226,750.00 333,966.58 (4,216.58)
2014 Revised Budget 647,152.00 1,035,130.00 1,201,869.58 480,412.42
Total Resources / Expenditures 1,682,282.00 1,682,282.00
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DI.C Page 150 of 176
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Cemetery Fund (#436)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 58,852.00 1,049,010.00 1,024,384.00 83,478.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 2,964.29 (2,964.29)
Reduce budget for Office Assistant position 0.00 0.00 (78,004.00)78,004.00
eliminated in December 2012.
Project Carryforwards and Adjustments
CPXXXX - Columbarium Niche Caps (project deleted; funded by Cemetery 0.00 0.00 (10,000.00)10,000.00
operations).
Adjust budgeted revenues to reflect rate increases approved 0.00 127,200.00 0.00 127,200.00
by Res.4886; 1.22.2013.
BA#6 Total 0.00 127,200.00 (85,039.71)212,239.71
2014 Revised Budget 58,852.00 1,176,210.00 939,344.29 295,717.71
Total Resources / Expenditures 1,235,062.00 1,235,062.00
Golf Course Fund (#437)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 91,134.00 1,521,430.00 1,537,577.00 74,987.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 2,838.18 (2,838.18)
BA#6 Total 0.00 0.00 2,838.18 (2,838.18)
2014 Revised Budget 91,134.00 1,521,430.00 1,540,415.18 72,148.82
Total Resources / Expenditures 1,612,564.00 1,612,564.00
F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 12
DI.C Page 151 of 176
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Facilities Fund (#505)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 972,003.00 3,432,500.00 3,447,704.00 956,799.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Transfer out to F230 for sequestration (BA#2; 6.17.2013).0.00 17,675.00 17,675.00 0.00
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 6,307.20 (6,307.20)
Stratford Lot parking and Sound Transit Garage security (BA#1; 3.04.2013).0.00 0.00 22,000.00 (22,000.00)
BA#6 Total 0.00 17,675.00 45,982.20 (28,307.20)
2014 Revised Budget 972,003.00 3,450,175.00 3,493,686.20 928,491.80
Total Resources / Expenditures 4,422,178.00 4,422,178.00
Innovation and Technology Fund (#518)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 1,921,570.00 4,990,126.00 5,137,179.00 1,774,517.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Project Management E-Builder Software; Transfer In 0.00 195,195.00 195,195.00 0.00
to the IT Fund.
New FTE - 1.0 Office Assistant.0.00 0.00 79,600.00 (79,600.00)
Funding for new Standby Pay Policy for on-call employees.0.00 0.00 15,990.00 (15,990.00)
New Police Vehicle per BA#3 - Technology Costs; funded by 0.00 12,600.00 12,600.00 0.00
Transfer In from General Fund.
Personal Computer for new FTE - Records Clerk.0.00 2,500.00 2,500.00 0.00
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 31,650.24 (31,650.24)
BA#6 Total 0.00 210,295.00 337,535.24 (127,240.24)
2014 Revised Budget 1,921,570.00 5,200,421.00 5,474,714.24 1,647,276.76
Total Resources / Expenditures 7,121,991.00 7,121,991.00
F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 13
DI.C Page 152 of 176
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Equipment Rental Fund (#550)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 3,235,090.00 2,992,750.00 4,095,913.00 2,131,927.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
New FTE - 1.0 Mechanic - Salary and Benefits 0.00 0.00 84,033.71 (84,033.71)
expenses offset by reducing existing budget.0.00 0.00 (84,033.71)84,033.71
Equipment for New Mechanic FTE - One Time Costs 0.00 0.00 5,000.00 (5,000.00)
New Police Vehicle per BA#3 - Vehicle Purchase; funded by 0.00 50,000.00 50,000.00 0.00
Transfer In from General Fund.
Continuation of previously approved requests
ER&R Office Assistant (24% ER&R; BA#2; 6.17.2013).0.00 0.00 18,610.00 (18,610.00)
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 5,100.74 (5,100.74)
BA#6 Total 0.00 50,000.00 78,710.74 (28,710.74)
2014 Revised Budget 3,235,090.00 3,042,750.00 4,174,623.74 2,103,216.26
Total Resources / Expenditures 6,277,840.00 6,277,840.00
Fire Pension Fund (#611)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 2,482,786.00 73,000.00 180,860.00 2,374,926.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Approved labor agreement adj (BA#1; 3.04.2013 & BA#2; 6.17.2013).0.00 0.00 202.06 (202.06)
Transfer In from General Fund to fully fund pension liability.0.00 231,000.00 0.00 231,000.00
BA#6 Total 0.00 231,000.00 202.06 230,797.94
2014 Revised Budget 2,482,786.00 304,000.00 181,062.06 2,605,723.94
Total Resources / Expenditures 2,786,786.00 2,786,786.00
F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 14
DI.C Page 153 of 176
Schedule A
Summary of 2014 Budget Adjustments by Fund
Budget Amendment #6 Ordinance 6474
Cemetery Endowment Fund (#701)
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 1,547,220.00 139,351.00 1,595,220.00 91,351.00
BA#6 (Proposed Ordinance #6474)
Fund Operations
Continuation of previously approved requests
Endowment Care Fee reduced from 15% to 10% by Ord.6447; 1.7.2013.0.00 (16,000.00)0.00 (16,000.00)
BA#6 Total 0.00 (16,000.00)0.00 (16,000.00)
2014 Revised Budget 1,547,220.00 107,351.00 1,595,220.00 59,351.00
Total Resources / Expenditures 1,654,571.00 1,654,571.00
Grand Total - All Funds
Beg. Fund
Balance
2014
Revenues 2014 Expenditures Ending Fund Balance
2014 Adopted Budget 59,000,241.00 153,945,014.00 164,654,843.00 48,290,412.00
BA#6 (Proposed Ordinance #6474)16,686,727.00 2,443,042.00 13,234,630.90 5,895,138.10
2014 Revised Budget 75,686,968.00 156,388,056.00 177,889,473.90 54,185,550.10
Total Resources / Expenditures 232,075,024.00 232,075,024.00
November 6, 2013
Prepared by City of Auburn Financial Planning Department
F:\Budget Directory\2014 Budget\BA#6 - Mid Biennial Review\BA#6 - Sched A & B\BA#6 Worksheet - Sched A and B.xlsx Page 15
DI.C Page 154 of 176
Schedule B
2014 Appropriations by Fund
2014 Adopted BA#6 Total 2014 Revised
Fund Budget (Ord 6474) Amendments Budget
General Fund (#001)58,864,112.00 10,737,702.00 10,737,702.00 69,601,814.00
Arterial Street Fund (#102)4,706,022.00 2,065,446.00 2,065,446.00 6,771,468.00
Local Street Fund (#103)1,718,320.00 493,800.00 493,800.00 2,212,120.00
Hotel Motel Fund (#104)165,431.00 - - 165,431.00
Arterial Street Preservation Fund (#105)3,627,660.00 5,000.00 5,000.00 3,632,660.00
Drug Forfeiture Fund (#117)1,198,768.00 - - 1,198,768.00
Housing and Community Development Grant Fund (#119)495,647.00 - - 495,647.00
Recreation Trails Fund (#120)36,691.00 - - 36,691.00
Business Improvement Area Fund (#121)76,720.00 - - 76,720.00
Cumulative Reserve Fund (#122)5,703,796.00 - - 5,703,796.00
Mitigation Fees Fund (#124)3,411,402.00 1,045,300.00 1,045,300.00 4,456,702.00
1998 Library Fund (#229)330,354.00 - - 330,354.00
2010 Annex A&B Bond Debt Fund (#230)1,696,678.00 - - 1,696,678.00
2010 C&D Local Revitalization Debt Fund (#231)598,520.00 - - 598,520.00
LID Guarantee Fund (#249)34,688.00 - - 34,688.00
LID #250 (#250)56,762.00 - - 56,762.00
LID #350 (#275)7,246.00 - - 7,246.00
Municipal Park Construction Fund (#321)18,496,967.00 (8,438,269.00) (8,438,269.00) 10,058,698.00
Capital Improvements Fund (#328)6,111,123.00 666,109.00 666,109.00 6,777,232.00
Golf Course Debt Service Fund (#417)393,144.00 1,000.00 1,000.00 394,144.00
Water Fund (#430)20,181,730.00 5,045,654.00 5,045,654.00 25,227,384.00
Sewer Fund (#431)29,135,418.00 (14,006,575.00) (14,006,575.00) 15,128,843.00
Storm Drainage Fund (#432)15,594,957.00 4,477,087.00 4,477,087.00 20,072,044.00
Sewer Metro Fund (#433)- 15,000,000.00 15,000,000.00 15,000,000.00
Solid Waste Fund (#434)12,659,266.00 1,087,595.00 1,087,595.00 13,746,861.00
Airport Fund (#435)1,352,532.00 329,750.00 329,750.00 1,682,282.00
Cemetery Fund (#436)1,107,862.00 127,200.00 127,200.00 1,235,062.00
Golf Course Fund (#437)1,612,564.00 - - 1,612,564.00
Insurance Fund (#501)1,784,479.00 - - 1,784,479.00
Facilities Fund (#505)4,404,503.00 17,675.00 17,675.00 4,422,178.00
Innovation and Technology Fund (#518)6,911,696.00 210,295.00 210,295.00 7,121,991.00
Equipment Rental Fund (#550)6,227,840.00 50,000.00 50,000.00 6,277,840.00
Fire Pension Fund (#611)2,555,786.00 231,000.00 231,000.00 2,786,786.00
Cemetery Endowment Fund (#701)1,686,571.00 (16,000.00) (16,000.00) 1,670,571.00
Total 212,945,255.00 19,129,769.00 19,129,769.00 232,075,024.00
November 6, 2013
Prepared by City of Auburn Financial Planning Department page 16DI.C Page 155 of 176
AGENDA BILL APPROVAL FORM
Agenda Subject:
2013 Annual Comprehensive Plan Amendments and
Planning Commission Recommendations
Date:
November 12, 2013
Department:
Planning and Development
Attachments:
Memorandum
2013 Comprehensive Plan Summary
Table
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached memorandum.
Reviewed by Council Committees:
Planning And Community Development Other: Planning
Councilmember:Backus Staff:Dixon
Meeting Date:November 18, 2013 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 156 of 176
Page 1 of 3
Memorandum
To: Councilmember Rich Wagner, Chair, Public Works Committee
Councilmember, Bill Peloza Vice- Chair, Public Works Committee
Councilmember, Wayne Osborne, Member, Public Works Committee
From: Jeff Dixon, Principal Planner
Planning and Development Department
Cc: Pete Lewis, Mayor
Nancy L. Welch, Director Planning & Development
Date: November 13, 2013
Re: Discussion of 2013 Annual Comprehensive Plan Amendments and Planning
Commission Recommendations
--------------------------------------------------------------------------------------------------------------------------------------------------------------
PLANNING COMMISSION ACTIONS
October 22, 2013 Planning Commission Hearing:
The public hearing on the annual comprehensive plan amendments consisted of those proposed
to the Comprehensive Plan Policies and Text (P/T) and those amending the Plan Map (CPM) as
follows:
Case Number CPA13-0003 (unless indicated):
A. Comprehensive Plan Policy/Text Amendments
School District Capital Facilities Plans
P/T #1 – Auburn School District 2013-2019 Capital Facilities Plan
P/T #2 – Dieringer School District Capital Facilities Plan 2014-2019
P/T #3 – Federal Way School District 2014 Capital Facilities Plan
P/T #4 – Kent School District 2013/2014 – 2018/2019 Capital Facilities Plan
P/T #5 – City of Auburn 2014-2019 Capital Facilities Plan
DI.D Page 157 of 176
Page 2 of 3
P/T #6 - Comprehensive Plan (various)
Revise Chapter 3 – ‘Land Use’
• Revise pages 3-34 through 3-35 and Page 3-39 related to emphasis of industrial
uses.
Revise Chapter 8 – ‘Economic Development’
• Revise pages 8-9 through 8-11 related to emphasis of industrial uses.
Revise Chapter 14 – ‘Comprehensive Plan Map’
• Revise page 14-15 related to emphasis of industrial uses.
B. Comprehensive Plan Map Amendments
CPM #1 – (File No. CPA13-0003) Amend Map No. 14.1 for a City-initiated change in the
designation of three parcels developed with single family residences totaling 1.76 acres on
the north side of Auburn WY S and east of Hemlock ST SE (Parcel Nos. 2815000020,
2815000010 & 2121059073) from "High Density Residential" to "Light Commercial" for
future rezoning. The designations are being re-evaluated in light of the surrounding
development, evolving land use pattern, and City's planned widening of Auburn WY S.
CPM #2 – (File No. CPA13-0001) Amend Map No. 14.1 requested by Wesley Homes Lea
Hill , LLC to change the designation of existing developed site and two recently acquired
adjacent parcels located south of SE 320th ST, between 108th and 110th AVE SE of
approx. 18.65 acres (Parcel Nos. 1721059007, 1721059253 &1721059109) The
Applicant seeks to change designations of their contiguous parcels from “Single Family
Residential" to "Public and Quasi-Public" to facilitate subsequent rezoning to
accommodate future expansion of existing elder care facility.
CPM #3 – (File No. CPA13-0002) Amend Map No. 14.1 requested by two adjacent
property owners; Fonpee LLC and E. Stanberry of property located at the NW corner of
37th ST NW and W Valley HWY of approx. 2.10 acres (Parcel Nos. 0221049077 &
0221049098). The Applicants seek to change designations of a portion of the parcels from
'Heavy Commercial ' to 'Light Industrial' to facilitate subsequent rezoning and to eliminate
split designations of each parcel and to accommodate future potential development.
SUMMARY OF PLANNING COMMISSION RECOMMENDATIONS
Attached to this memo is an updated Summary Table outlining the 2013 Comprehensive Plan
Amendments (Map and Policy/Text Amendments), staff’s recommendation, and the Planning
Commission’s recommendation for each amendment. The Planning Commission unanimously
recommended approval of all items at their October 22, 2013 public hearing.
DI.D Page 158 of 176
Page 3 of 3
BACKGROUND MATERIALS
Previously transmitted is the 2013 Comprehensive Plan Amendments working binder. In the
front of the binder you will find an index to the contents of the binder. The binder is organized into
the following 5 sections:
• Staff Reports/Presentations;
o (Separate staff reports for city initiated amendments and separate for private
applications)
• Environmental Review:
o (Environmental decisions and environmental checklist applications)
• General Information and Correspondence;
o (Notice of hearings, publication and notice of application submittal deadline)
• Comprehensive Plan Map Amendments; and
o (Copies of Applications and supporting materials received and illustration of map
changes)
• Comprehensive Plan Policy/Text Amendments.
o (Copies of changes to narrative with changes shown or by replacement
document (CFP’s))
PLANNING & COMMUNITY DEVELOPMENT COMMITTEE (PCDC) ACTIONS - PRIMARY
COMMITTEE
The annual amendments were previously discussed with the PCD Committee on June 24, 2013
at which time the draft docket and draft schedule were reviewed.
A discussion of the amendments and the Planning Commission recommendations was held with
the PCD on November 12, 2013 and is anticipated to be taken back to the PCD Committee at
their regular meeting on November 25, 2013 for a recommendation to the full City Council.
Council action is anticipated at the December 2, 2013 meeting.
PW COMMITTEE DISCUSSION
At the November 18, 2013 meeting, staff will review and discuss the annual Comprehensive Plan
amendments and Planning Commission recommendations with the Public Works Committee.
If you have any questions on the 2013 Comprehensive Plan Amendments please contact me by
email at jdixon@auburnwa.gov or at 253-804-5033.
DI.D Page 159 of 176
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ober 22, 2013. No public testimony. Subsequent to the Planning Commission’s packet preparation and distribution, it was identified that pages 2, 3, 195, 196 and 198 of the CFP needed to change. The reason for change is that pursuant to Auburn City Code Section 19.04.070(A)(9)related to Traffic Impact Fees, the City exempts traffic impact fees for projects located with the ‘Downtown Catalyst Area’. When traffic impact fees are exempted, the amount is then paid by the jurisdiction. The City anticipates two blocks within the Downtown Catalyst Area to be developed (or permits issued) in 2014. As a result, the source of this city funding needs to be identified in the City Capital Facilities Plan. The PC recommended approval with the amendments.
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22, 2013. Connie Orvis, 3210 Auburn WY S, as property owner testified in favor of the proposal citing increased traffic along Auburn WY S and the desire to have land use and zoning designations the same as adjacent properties.
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6
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report
Date:
November 12, 2013
Department:
Public Works
Attachments:
Capital Project Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
In response to the concerns raised at the Oct. 21st Committee meeting, the format of the attached
report has been revised to increase the text size for better legibility.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:November 18, 2013 Item Number:DI.F
AUBURN * MORE THAN YOU IMAGINEDDI.F Page 163 of 176
Date: November 12, 2013
Street Water Sewer Storm
(102/105/103) (430) (431) (432)
1
CP
1
3
1
0
2013 Arterial and Collector Crack
Sealing:
This project will complete crack sealing
on arterial and collector streets through
out the City.
- 60,000 60,000 60,000 100%Jul-13 100%Oct-13 Carter Final Pay is in process.
2
EM
0
9
0
2
Auburn Valley Drive-In Site Restoration:
This project will complete the last
restoration from the temporary levee
installed at the Drive-in theater site
related to the Howard Hanson Dam
issues in 2009 through 2012.
-
1,091,214
(King
County)
1,091,214 122,016 100%Aug-13 100%Oct-13 Truong Final Pay is in process.
3
C2
0
1
A
M Street Underpass (Grade
Separation):
The purpose of this project is to grade
separate ‘M’ Street SE from the
Burlington Northern Santa Fe Stampede
Pass Rail line in Phase 1 and completion
of the Auburn Black Diamond Road
Bypass connection is a future phase.
- 5,166,560 150,000
872,372
(Fed Grant)
5,990,000
(FMSIB)
2,630,509
(TIB)
1,106,592
(King
County)
1,542,800
(Ports)
478,000
(BNSF)
1,140,000
(REET2)
3,397,174
(PWTF)
22,474,007 22,474,007 100%Dec-11 99%Nov-13 Vondrak
M Street was opened to traffic on July
22. Punchlist work is all that remains
to be completed.
4
CP
1
1
0
8
2011/12/13 Citywide Storm Pond
Cleaning:
This project will complete the removal
of sediment from storm drainage ponds
located throughout the City and clean
the ditch along A Street SE/East Valley
Highway as the annual budget allows.
- 720,473 720,473 720,261 100%N/A 99%Nov-13 Lee
King County Road Services has
completed 6 ponds. 2 additional
ponds were added in late October and
are not anticipated to be completed
until November, weather permitting.
5
EM
1
3
0
2
Hidden Valley Vista Emergency Storm
Repair:
This project will replace a deteriorated
storm line under emergency conditions
in the Lea Hill area.
- 300,000 300,000 300,000 100%N/A 98%Nov-13 Larson
This project is an emergency and
therefore public bidding was not held.
The pipe has been installed and
restoration work is underway and is
anticipated to be completed in
November.
Finish
Date
Project
Manager Status Other
Total
Budget
%
Co
m
p
l
e
t
e
Adv.
Date
%
Co
m
p
l
e
t
e
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
No.
Proj.
No.Location/Description
Priority
Group
(1-3)
Page 1 of 9
DI.F Page 164 of 176
Date: November 12, 2013
Street Water Sewer Storm
(102/105/103) (430) (431) (432)
Finish
Date
Project
Manager Status Other
Total
Budget
%
Co
m
p
l
e
t
e
Adv.
Date
%
Co
m
p
l
e
t
e
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
No.
Proj.
No.Location/Description
Priority
Group
(1-3)
6
C4
1
0
A
S. 277th Wetland Mitigation
Monitoring:
This project is an on-going project to
complete the required monitoring and
maintenance of the wetland mitigation
sites for the S. 277th Grade Separation
Project. Sites are located on the North
property and at the corner of 44th St
NW and Frontage Road. Permits require
the City to monitor the sites for 10
years.
- 325,343 325,343 324,606 100%Apr-11 98%May-14 Larson
Construction Work is complete,
however, the project is in the 2-year
plant establishment period and the
finish date reflects this. Budget and
Costs shown is are for years 2006 thru
2013 of this 10 year process. Budget
for 2013 only is $50,000.
7
CP
1
3
0
2
2013 Pavement Patching, Chipseal and
Overlay Project:
This project will complete pavement
patching, chip seal treatments and
overlay work on both arterial/collector
and local roadways for the purpose of
preservation throughout the City.
- 1,878,000 1,878,000 1,848,000 100%Jun-13 95%Nov-13 Wickstrom All pavement has been installed and
work is nearing completion.
8
C5
2
4
A
SCADA System Improvement:
This project will upgrade the City's
SCADA system to meet Public Works
goals.
- 3,096,767 1,908,148 857,820 5,862,735 5,862,735 100%Nov-09 93%Apr-14 Lee
Implementation Contract executed.
Preliminary Design and Final Design
are Complete. Installation of the
Controls at M&O is complete and
conversion of all 3 test sites are
complete. The remaining site
conversions are underway with 33
sites of 38 completed. the finish date
has been updated to reflect the sites
added by change order.
9
CP
1
2
2
5
West Valley Highway Preservation -
15th NW to 37th NW:
This project will complete an overlay of
WVH for the purpose of pavement
preservation.
- 560,000 560,000
(Federal) 1,120,000 1,093,525 100%Jul-13 87%Dec-13 Wickstrom
Work is underway with paving
complete and restoration work being
completed.
10
CP
0
9
0
9
Academy Booster Pump Station:
This project will update/replace the
existing pump station in the Academy
water service area in order to meet fire
flow demands.
- 3,526,255 3,526,255 3,168,295 100%Sep-12 85%Apr-14 Vondrak Work is underway.
Page 2 of 9
DI.F Page 165 of 176
Date: November 12, 2013
Street Water Sewer Storm
(102/105/103) (430) (431) (432)
Finish
Date
Project
Manager Status Other
Total
Budget
%
Co
m
p
l
e
t
e
Adv.
Date
%
Co
m
p
l
e
t
e
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
No.
Proj.
No.Location/Description
Priority
Group
(1-3)
11
CP
1
1
2
0
Lea Hill Safe Routes to Schools
Improvements:
This project will complete improvements
for safe walking routes to Hazelwood
Elem., Lea Hill elem., and Rainer Middle
School along 116th Ave. SE and SE 312
St.
- 34,000
398,500
(Federal)
21,597
(Police &
ASD In Kind
Services)
454,097 447,600 100%Jun-13 80%Nov-13 Truong
Work is underway at the 124th and
312th intersection; however, the
sidewalks are in place. Improvements
on 116th are complete. PSE has
started the relocation of a power pole
and we are still waiting on material for
the signal improvements.
12
CP
0
9
1
2
Citywide Guardrail Improvements:
This project will complete guardrail
improvements along Kersey Way, Green
River Road, and Mountain View Drive.
- 50,000 502,275
(Federal) 552,275 483,319 100%Jul-13 65%Dec-13 Larson Work is underway.
13
CP
1
2
0
7
D Street NE Utility Improvements:
This project will complete storm, sewer,
water and street improvements related
to the Port of Seattle mitigation
agreement on D Street NE.
- 296,186 367,377 72,796
42,200
(430 Port)
162,203
(431 Port)
597,204
(432 Port)
1,537,966 1,528,801 100%Aug-13 3%Dec-13 Truong Work is underway.
14
CP
1
3
0
7
Control Structure Installation Project:
This project will install control structures
on existing storm systems as needed to
comply with NPDES permit
requirements.
- 50,000 50,000 47,055 100%Oct-13 0%Jan-14 Wickstrom Pre-construction meeting scheduled
for Nov. 19th.
15
CP
1
2
2
2
Citywide Traffic Signal Improvements:
This project will construct safety
improvements at a number of signals
throughout the City.
1 84,832 400,000
(Federal) 484,832 484,832 100%Oct-13 Mar-14 Lee
Project will open bids 11/21. WSDOT
approval for construction has been
received.
16
CP
1
1
2
2
30th Street NE Storm Improvements:
This project will replace the 30-inch
storm drainage line along 30th Street NE
from the north end of the Airport to the
Brannon Park Storm Pump Station to
address localized flooding issues.
1 2,974,699 2,974,699 2,822,299 93%Feb-14 Aug-14 Truong
Consultant design work is nearing
completion; however, utility
coordination for this large pipe and
ground water concerns have pushed
out the anticipated advertisement and
completion dates.
Page 3 of 9
DI.F Page 166 of 176
Date: November 12, 2013
Street Water Sewer Storm
(102/105/103) (430) (431) (432)
Finish
Date
Project
Manager Status Other
Total
Budget
%
Co
m
p
l
e
t
e
Adv.
Date
%
Co
m
p
l
e
t
e
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
No.
Proj.
No.Location/Description
Priority
Group
(1-3)
17
CP
1
1
1
8
Auburn Way South Pedestrian
Improvements - Dogwood to Fir Street:
This project will construct a new street
lighting system, landscaped median
island, a designated mid-0block
crosswalk, relocation of existing utility
poles, and modifications to the existing
signal at Dogwood St. This project also
includes a public education element for
pedestrian safety.
1 219,782 130,039
740,830
(State)
100,000
(Federal)
330,000
(MIT)
1,520,651 1,418,011 92%Feb-14 Mar-15 Sweeting
Consultant design work is underway.
Project Scope is being revised to
incorporate undergrounding of power
lines with MIT funding. Budget
updated to reflect this and other
utility work.
ROW acquisition process has begun.
18
CP
1
1
1
9
Auburn Way South Corridor
Improvements - Fir St. SE to Hemlock
St. SE:
This project will widen AWS between Fir
and Hemlock Streets from 3 lanes to 5
lanes and includes new sidewalks, street
lighting, transit improvements and
install a new signal at Hemlock St.
1 200,849 13,853 40,300
2,425,402
(TIB)
836,601
(MIT)
3,517,005 3,484,703 92%Feb-14 Mar-15 Sweeting
Consultant design work is underway.
Project Scope is being revised to
incorporate undergrounding of power
lines with MIT funding. Budget
updated to reflect this, other utility
work and the additional roadway
taper approved by PWC.
ROW acquisition process has begun.
19
CP
1
1
0
7
Fulmer Wellfield Improvements:
This project will be done in phases. The
first phase 1A will complete
investigation of the Fulmer Wellfield
area to determine the required analysis
and drilling program needed to utilize
the full water rights. Phase 1B will
complete a drilling and testing program
as well as an alternatives analysis.
Phase 2 will complete the physical
improvements.
1 2,200,000 2,200,000 497,364 90%N/A Mar-14 Repp
The estimated costs are for the Phase
1A only and will be revised when this
phase is completed. Consultant work
is underway. Technical findings from
Phase 1A were discussed at the 10/21
PWC meeting.
20
CP
0
9
1
5
Well 1 Improvements - Well
Replacement:
This project will rehabilitate or replace
Well 1 so that it can function at full
capacity and complete modifications to
the Howard Road Corrosion Control
Facility.
1 2,476,568 2,476,568 2,400,000 90%Feb-14 Dec-14 Lee
Consultant design is underway.
Advertisement is also dependant on
DOH approval which is in process.
21
CP
1
3
0
1
2013 Sidewalk Repair Project:
This project will complete repair and
replacement of existing sidewalks at
various locations around Downtown and
Auburn High School.
1 200,000
(328 Fund) 200,000 200,000 90%Dec-13 Feb-14 Carter Design is underway.
Page 4 of 9
DI.F Page 167 of 176
Date: November 12, 2013
Street Water Sewer Storm
(102/105/103) (430) (431) (432)
Finish
Date
Project
Manager Status Other
Total
Budget
%
Co
m
p
l
e
t
e
Adv.
Date
%
Co
m
p
l
e
t
e
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
No.
Proj.
No.Location/Description
Priority
Group
(1-3)
22
CP
1
0
2
4
AWS and M Street SE Intersection
Improvements:
This project will complete improvements
at the intersection per Option 2 selected
by the Public Works Committee to
address capacity and safety concerns.
1 250,000 450,000
(TIB) 700,000 705,000 70%Apr-14 Sep-14 Sweeting
AWS/M St. SE - Installed protected
left turn for east/west bound traffic
on AWS turning onto M St. SE
(Completed)
17th/M St. SE - restrict left turn
movements from 17th to M.
(Completed)
AWS/M St. SE Intersection - Option 2
was selected by the Committee, June
2012. Design work is underway.
Working with WSDOT on
channelization approvals.
Property acquisition is underway.
23
CP
1
2
0
8
Sewer Pump Station Improvements
(Repair & Replacement Program):
This project will repair and modify
existing sanitary sewer pump station
facilities located at: F St SE, R St NE,
22nd St NE, Rainer Ridge, Valley
Meadows, 8th St NE, Area 19, North
taps, Peasley Ridge, Riverside, and
Terrace View to address access,
corrosion resistance, site security and
new generators where needed.
1 955,000 955,000 955,000 63%Dec-13 May-14 Truong Design is underway.
24
CP
1
1
0
9
2011 Storm Pipeline Repair and
Replacement, Phase 2:
This project will construct storm
drainage improvements on Hi-Crest
Drive NW.
1 377,740 377,740 411,195 60%Mar-14 Oct-14 Lee
Design work underway. Lakehaven
has requested that the City complete
the relocation of their waterline at
Lakehaven's costs as part of the
project. This work is needed in order
to construct the new storm line and
negotiation of an agreement with
Lakehaven is in progress.
25
CP
1
3
0
8
BNSF Utility Crossings Project:
This project will address utility crossings
of the BNSF right-of-way that will be
affected by the 3rd rail line that
BNSF/Sound Transit plan to building in
March 2014.
1 780,000 320,000 500,000 1,600,000 1,600,000 60%Dec-13 May-14 Sweeting
Consultant design work is underway.
Coordination with BNSF for required
permits is underway; however,
advertisement of this project is
dependant on getting these permits
from BNSF.
26
CP
1
3
0
4
37th St & B St NW BNSF Pre-Signal:
This project will complete improvements
to the rail crossing at 37th Street NW
and B Street NW to address safety
concerns.
1 76,900 307,550
(Federal) 384,450 384,450 50%May-14 Dec-14 Sweeting
Consultant design work is on hold
awaiting confirmation from BNSF on
the signal pre-emption required.
Coordination with private utilities for
relocation work is also underway.
Page 5 of 9
DI.F Page 168 of 176
Date: November 12, 2013
Street Water Sewer Storm
(102/105/103) (430) (431) (432)
Finish
Date
Project
Manager Status Other
Total
Budget
%
Co
m
p
l
e
t
e
Adv.
Date
%
Co
m
p
l
e
t
e
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
No.
Proj.
No.Location/Description
Priority
Group
(1-3)
27
CP
1
2
1
9
Valley AC Watermain Replacement:
This project will repair or replace
asbestos cement water lines along AWN,
49th and B St NW and at the M&O/Parks
Maintenance area.
1 1,233,574 1,233,574 1,208,722 30%Mar-14 Oct-14 Truong Design is underway.
28
CP
1
1
0
4
104th Street & 8th Street NE
Intersection Improvements:
This project will complete property
acquisition and widening at the
intersection of 104th and 8th Street NE
to complete signal and safety
improvements.
1 326,000 100,000
(Fed. Grant) 426,000 250,000 20%Apr-14 Oct-14 Larson Design is underway.
29
CP
1
2
1
8
Auburn Way South & Riverwalk
Intersection Improvements:
This project will construct improvements
to the intersection of AWS and
Riverwalk Drive and complete minor
widening and add additional capacity
from the MIT Plaza signal to the
Dogwood signal.
1 2,333,108
(Federal) 2,333,108 2,333,108 10%Jul-14 Nov-15 Sweeting Consultant design work is underway.
Coordination with MIT is in process.
30
CP
1
2
0
2
AWS Flooding Phase 2:
This project will construct conveyance
improvements on 17th Street SE from A
Street SE to K Street SE and increase the
capacity of the existing detention pond
located on A Street SE.
1 1,638,000 1,638,000 1,638,000 10%Jun-14 Dec-14 Lee Consultant design work is underway.
31
C2
2
2
A
277th - Auburn Way North to Green
River Bridge:
This project will complete the widening
of S 277th from the intersection of
Auburn Way North to L Street NE,
including the construction of a
pedestrian trail and relocation of the
floodway along S 277th.
1 989,185
1,020,700
(Federal)
2,300,000
(Developer)
4,309,885 8,309,885 7%Nov-14 Sep-15 Vondrak
Consultant design work is underway.
Grant only funds Design and Right-of-
way acquisition.
32
C5
1
2
A
Well 4 Improvements:
This project will construct a new
building to house a standby generator
and disinfection equipment.
2 1,306,288 1,306,288 1,296,820 95%Mar-14 Oct-14 Wickstrom Consultant design work is underway.
33
CP
0
7
6
5
Lakeland Hills Reservoir Improvement:
This project will provide various
improvements at the reservoir, including
painting, seismic upgrades, and facility
modifications.
2 400,000 400,000 400,000 75%Sep-14 Aug-15 Larson
Consultant scoping underway for
completion of design to accommodate
recent improvements at the site.
Page 6 of 9
DI.F Page 169 of 176
Date: November 12, 2013
Street Water Sewer Storm
(102/105/103) (430) (431) (432)
Finish
Date
Project
Manager Status Other
Total
Budget
%
Co
m
p
l
e
t
e
Adv.
Date
%
Co
m
p
l
e
t
e
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Project Budget ($)Design Construction
No.
Proj.
No.Location/Description
Priority
Group
(1-3)
34
C2
2
9
A
BNSF/EVH Pedestrian Undercrossing:
This project will construct a pedestrian
undercrossing of both East Valley
Highway (A St SE) and the BNSF rail
tracks just north of the White River.
3 385,000
(State) 385,000 9,000,000 60%Hold Hold Vondrak
Final design on hold pending BNSF
issues. Additional funds will be
required to complete design,
environmental permitting, and
construction.
35
CP
0
9
0
6
2009 Gateway Project:
This project will construct a new
gateway sign at East Valley Highway and
Lake Tapps Parkway.
3 100,000
(Gen Fund) 100,000 100,000 30%Hold Hold Lee Easement acquisition completed.
Project on hold.
CPS TOTAL 10,221,451 15,609,530 3,590,825 7,491,528 32,561,831 69,475,165 78,379,609
Page 7 of 9
DI.F Page 170 of 176
Date: November 12, 2013
No.
Proj.
No.Location/Description
Priority
Group
(1-3)
Local Street
Funds
(103)
Water
(430)
Sewer
(431)
Storm
(432) Other
Total
Budget
%
Co
m
p
l
e
t
e
Adv.
Date
%
Co
m
p
l
e
t
e
Finish
Date
Project
Manager Status35
36
CP
1
2
2
4
2013 Local Street Reconstruction:
This project will complete the
reconstruction of the following local
roadways:
23rd St SE - M to R St SE
H St NE - 4th to 8th
5th St NE - H to Cul-de-sac
Park Ave - AWN to Park
Also included in this project is the
replacement of waterline on V St SE,
from 2nd to 4th St SE.
- 2,322,250 650,000 200,000 3,172,250 2,454,969 100%May-13 90%Dec-13 Wickstrom
Work is underway with punchlist work
remaining on 23rd Street, Park Ave
and V Street. Sidewalk construction is
underway on H Street NE with final
paving has been completed.
Other SOS Projects:
CP1302, 2013 Pavement Patching, Chip
Seals, and Overlays.
N/A 242,000 242,000 212,000 Wickstrom For Status see CP1302
2,564,250 650,000 200,000 - - 3,414,250 2,666,969
2013 TOTAL SOS PROGRAM 2,564,250 650,000 200,000 - - 3,414,250 2,666,969
2013 SOS Program Totals
SOS PROGRAM STATUS REPORT
Project Budget ($)
Total
Estimated
Costs
Design Construction
Page 8 of 9DI.F Page 171 of 176
Date: November 12, 2013
No.
Proj.
No.Location/Description
%
Co
m
p
l
e
t
e
Adv.
Date
%
Co
m
p
l
e
t
e
Finish
Date Staff Manager
Action
Committee Status
A
CP
1
1
1
5
City Hall NW Plaza Improvements:
This project will renovate the NW entrance to City
Hall similar to the recent improvements on the south
side of City Hall. Work will include new pavement,
updated lighting, ADA Ramp upgrades and new City
Hall signage.
475,977 458,570 99%TBD TBD Chamberlain PCDC
Consultant work is on hold pending scope discussion
with committee on LRF bond funds likely to occur in
late 2013.
B
CP
1
0
1
6
Fenster Levee Project:
This project will complete new levee improvements
on the Fenster Levee along the Green River.
1,266,100 1,265,000 65%N/A Jun-14 Andersen PCDC
Work will be completed by King County. Secured
funding is from 4 Grants and matching storm funds.
The additional 327k in SRFB funding was awarded.
Pre-Design work is complete. The Design by King
County is underway with the review of comments
from SRFB. Environmental approvals are also in
process.
TOTAL OTHER PROJECTS 1,742,077 1,723,570
Total Budget
OTHER PROJECTS - ACTION BY OTHER COMMITTEE
Total Estimated
Costs
Design Construction
Page 9 of 9DI.F Page 172 of 176
AGENDA BILL APPROVAL FORM
Agenda Subject:
Significant Infrastructure Projects by Others - Public Works
Status Report
Date:
November 12, 2013
Department:
Public Works
Attachments:
Significant Infrastructure Projects by
Others
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:November 18, 2013 Item Number:DI.G
AUBURN * MORE THAN YOU IMAGINEDDI.G Page 173 of 176
Date: November 13, 2013
No.
Sponsor/
Applicant Location/Description Length
Permit(s)
Issued Status
1
Green River
Community
College
320th Street Improvements:
This project will widen 320th Street along the frontage of Green River
Community College from 124th Ave Se to the west College Boundary.
1325 Feet Yes Construction work is nearly complete, working on punchlist, clean up,
street light and PSE underground extension.
2 King County
Wastewater
17th Street SE, K St SE to C St SW - Trunk Sewer Main Installation:
This project will install a 42-inch sewer trunk line along 17th Street SE from K
Street SE to C Street SW including crossing the BNSF rail yard.
3050 Feet Yes
Project is under construction. Pavement Restoration work on 17th
Street SE from A St SE to F St SE (southern half street only) is
continuing and is weather dependant.
3 Puget Sound
Energy
17th Street SE, K St SE to F St SE - Gas Main Replacement:
This project will replace the existing 2-inch gas main along 17th Street SE from
K Street SE to F Street SE.
1345 Feet Yes Construction is anticipated to begin in the Winter of 2013 and is being
coordinated with King County's work.
4
King County
Flood Control
District
Reddington Levee:
This project will replace the Reddington Levee from approximately 26th St NE to
43rd Street NE.
0.9 Miles KC - Yes
Facility Extension permit and Construction permits have been issued.
Contractor work will be on-going through 2013. Paving of the levee
roadway is complete.
5 Auburn School
District
Auburn High School Replacement:
This project will include roadway and utility improvements to support the new
Auburn High School. Improvements include modifications to Storm, Water and
Sanitary Sewer mainlines and roadway improvements on Main Street and 4th
Street NE.
N/A - Multiple
Block
Development
Yes
Work on the Phase 1 portion of the project has begun and is anticipated
to be completed in 2015. Phase 2 plans have been approved. Utility
work is on schedule and their main focus is the building construction at
this time.
6 Puget Sound
Energy
2nd Street NE Gas Main Replacement:
This project will replace the 6-inch gas main on 2nd Street NE from Auburn
Avenue to D Street SE, including a crossing of Auburn Way North, then continue
south on D Street NE to Main Street.
1215 Feet No Project is in the permit review phase. Construction is anticipated to
occur in late 2013.
7 Yarrow Bay
Development
124th Ave SE Half Street Road Improvements:
This project will complete half street roadway improvements on 124th Ave SE
from SE 304th St. north to approximately SE 290th St. for the 3rd phase of the
Verdana (Bridges) Plat development that is in Kent.
3,800 Feet Yes
Work is underway and will continue through the end of 2013.
Contractor has started with roadway and utility work. Lane interruptions
are anticipated on 124th Ave. Remaining work is weather dependant.
SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS - PUBLIC WORKS STATUS REPORT
NOTE: Projects included on this list are those that have a broad public interest, significant impact to the public, involve interlocal agreements, and/or may include the installation of key infrastructure by
others (such as pump stations etc.)
1 of 1DI.G Page 174 of 176
AGENDA BILL APPROVAL FORM
Agenda Subject:
Action Tracking Matrix
Date:
November 12, 2013
Department:
Public Works
Attachments:
Action Tracking Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:Dowdy
Meeting Date:November 18, 2013 Item Number:DI.H
AUBURN * MORE THAN YOU IMAGINEDDI.H Page 175 of 176
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