HomeMy WebLinkAbout08-05-2013 8-5-2013 _,®"'* Council Operations Committee
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August 5, 2013 - 5:00 PM
CI City Hall Council Conference Room
WASP 1INGTON MINUTES
I. CALL TO ORDER
A. Roll Call
Deputy Mayor Backus called the Council Operations Committee
meeting to order at 5:03 p.m., in the Council Conference Room at
Auburn City Hall, 25 West Main Street in Auburn.
Members in attendance included Deputy Mayor Backus, Vice Chair
Rich Wagner and Member Bill Peloza. Also in attendance were
Councilmember John Partridge, City Attorney Daniel B. Heid and City
Clerk Danielle Daskam. Scot Pondelick and Thomas Sauers were in
the audience.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. July 1 , 2013 Minutes
B. July 25, 2013 Special Meeting Minutes
Vice Chair Wagner moved and Member Peloza seconded to approve
the July 1 , 2013 minutes and the July 25, 2013 Special Meeting
Minutes.
MOTION CARRIED UNANIMOUSLY. 3-0
III. DISCUSSION ITEMS
A. Planning for the Junior City Council
The Committee discussed proposed updates to Ordinance No.
6441 . The proposed changes are:
WHEREAS, to continue promoting the youth of the City toward these
areas of civic involvement, it is advantageous to create a Junior City
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Council which could work with the City Council to add a youth
perspective to matters being addressed by the City Council, and
through which the City Council could:
welcome their testimony and presentations at meetings of the
full City Council and its committees regarding proposals and
suggestions from the Junior City Council, and
suggestientp-,
give such proposals and suggestions due consideration for
possible action,
provide timely feedback to the Junior City Council about the
status of such proposals and suggestions,
City Catimeii.
2.07.040
E. . The Mayor and
City Council shall annually solicit nomination from the school
principals, and appoint and confirm new members to fill the expiring
terms on the Auburn Junior City Council. The City Council may
remove an Auburn Junior City Council member at any time if the City
Council determines that member is not fulfilling his or her
responsibilities to the satisfaction of the City Council. Members of the
Junior City Council who fail to attend two consecutive regular
meetings of the Junior City Council without being excused by the
Chairperson, or excused by a majority of the membership of the
Junior City Council, shall forfeit their positions on and be removed
from the Junior City Council.
2.07.040
B. Terms of office shall run from September of the first year of
appointment through August of the second year of appointment,
provided that for the initial appointees to the Junior City Council, five
(5) of the members shall be appointed for terms commencing upon
appointment and confirmation, and expiring at the end of August of
the following year; and four (4) of the members shall be appointed for
terms commencing upon appointment and confirmation, and expiring
at the end of August of that same year. Thereafter, members shall be
appointed in staggered terms for the full two u years, commencing
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with the expiration of the term of those they succeed.
2.07.0603
Adopting bylaws for the regular operation of the Junior City
Council;
2.07.070
D. In the meetings of the Junior City Council there shall be the
opportunity for public comment. Such public comment shall usually be
limited to three Q) minutes per person, provided that the Chairperson
may, in his/her discretion, allow more time.
2.07. 090 Staff support.
The Mayor shall appoint appropriate staff as he or she deems
appropriate to assist the Auburn Junior City Council in the preparation
of its reports and records as are necessary for the operation of the
Junior City Council.
The Committee requested Ordinance No. 6411 be updated to include
the verbiage " the City will work with the Auburn School District
Superintendent or his designee".
The Committee discussed modifying the requirements for Junior City
Councilmembers for the first year. The Committee recommended
having seniors and 8th grade students on the Junior City Council
for one year terms, extending the application deadline until October
15, 2013, and only requiring one letter of recommendation from a
teacher, administrator or counselor.
The Committee discussed providing the school administrators with a
one page information sheet along with the Junior City Council
application and adding the information to the City Facebook page with
a QR code.
The Committee agreed to focus on students from the Auburn Public
School District for the first year. If the program is running well
the Committee will consider opening up the program to private and
tribal school students.
The Committee updated the Junior City Council application and
requested the application be submittable on the City
website. The Committee also discussed the City's liability and
compensation for Junior City Councilmembers.
IV. ADJOURNMENT
There being no further business come before the Committee, the meeting
adjourned at 5:50 p m.
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APPROVED this \= day of x-\%,,o.,_,j° '`2013.
Nancy Barkus, Deputy Mayor awn Campbell Deputy City
Clerk U
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