HomeMy WebLinkAbout11-12-2013 Items Submitted at the 11/12/2013 Meeting PCOC 11/12/13 Pgs 16
III.A.Ord No 6481
Submitted by. Shelley C.
ACITY OF_ /-
G Bok- 111, AGENDA BILL APPROVAL FORM
f WASHINGTON
A genda Subject: Date:
Ordinance No 6481 November 6, 2013
Department: Attachments: Budget Impact:
Finance Ordinance No. 6481, Memo, $4,800,741
Schedules"A" and "B" see attached
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6481
Background Summary:
Ordinance No. 6481 (Budget Amendment#5) amends the 2013-2014 Revised Budget as presented in
the attached transmittal memorandum and supporting attachments.
Updated November 12, 2013: The following change has been made to this proposed budget amendment.
- Transfer of$2.OM from the General Fund from available ending fund balance to the City's Cumulative
Reserve Fund. The Cumulative Reserve Fund accumulates excess reserves for counter-cyclical
purposes("rainy day")and capital purposes.
- Increase by$700,000 Sewer-Metro waste water revenues and anticipated payments to King County for
sewer-wastewater treatment services. Revenues are anticipated to exceed budget; payments are a
pass-through to King County
- Increase by $300,000 Solid Waste utility revenues and payments to Waste Management for collection
and tipping fee charges. Revenues are anticipated to exceed budget; payments to Waste Management
based upon actual amount of refuse collected and disposed.
These changes have been incorporated into the attached revised staff transmittal memorandum and
supporting attachments to the budget amendment.
Reviewed by Council&Committees: Reviewed by Departments& Divisions:
❑ Arts Commission COUNCIL COMMITTEES ❑ Building ❑ M&O
❑ Airport ® Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ® Municipal Sery ❑ Finance ❑ Parks
❑ Human Services ® Planning&CD ❑ Fire ❑ Planning
❑ Park Board ® Public Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ❑ Public Works ❑ Human Resources
❑ Information Services
Action:
Committee Approval: ❑Yes ❑No
Council Approval ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Partridge Staff: Coleman
Meeting Date: November 12, 2013 Item Number:
AUBURN * MORE THAN YOU tMAGWED
CrrYOF * �* Interoffice Memorandum
UBUV N
WASHINGTON
To: City Council
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: November 6, 2013
Re: Ordinance#6481 —2013-2014 Budget Amendment#5
This amendment is the fifth budget amendment for the 2013-2014 biennium and the final amendment for
calendar year 2013. All projects/programs are underway and a budget amendment is requested to ensure
sufficient budget authority to meet anticipated expenditures by year end. Proposed amendments to the 2013
budget are as follows:
Grant and other revenue funded projects. The following amendments are being requested to
formally recognize receipt of grants and other sources of funding:
• Grant funded projects
Administration
o $12,500 from the Washington State Department of Commerce for reimbursement of
administrative expenses related to the City's Innovation Partnership Zone (IPZ).
Airport
o $134,108 from the Federal Aviation Administration and the Washington State Department of
Ecology for an Airport Wildlife Hazard Assessment($28,500)and Airport Master Plan
($105,608).
Police
o $14,600 from the Washington State Traffic Safety Commission for Target Zero, high visibility
enforcement and distracted driver patrols. Expenditures for this program are expected to
occur in 2013 with particular enforcement emphasis during the holidays.
Public Works
o $58,413 from the Washington State Military Department for reimbursement of emergency
management public education and program administrative expenses.
o $50,000 from the Washington State Department of Ecology for stormwater NPDES program
implementation expenses.
o $48,744 from the King County Flood Control Zone District for reimbursement of Mill Creek
project expenses incurred in 2012.
o $48,000 from the Washington State Traffic Safety Commission for reimbursement of school
zone flashing beacons installation expenses. Equipment is currently being procured and will be
installed by the end of the year
AUBURN * MORE THAN YOU IMAGINED
• Other revenue funded projects
Administration
o $1,075,000 from the sale of Suite 380 at the Annex Building. Proceeds from the sale will be
deposited into the City's Capital Improvements Fund (#328).
Public Works
o $91,200 from the Muckleshoot Indian Tribe for the undergrounding of overhead utilities on
Auburn Way South (CP1118). The MIT will provide a total of$330,000 toward this project; the
remaining $238,800 will be budgeted in 2014(BA#6, Ordinance#6474).
o $62,322 from insurance settlement proceeds for traffic signal collision repairs at 29`" Street SE
and A Street SE (ms1307)and East Main and Auburn Way(ms1308).
• Other adjustments
Administration
o $300,000 for solid waste utility revenues and payments. Anticipated revenues are expected to
exceed budget; payments to Waste Management for collection charges and tipping fees.
o $151,300 for payment of traffic impact fees related to the downtown property sale for the Trek
Apartments. Payment of these fees will be funded from REET2.
o $125,000 for property acquisition related to the Promenade project.
Public Works
o $700,000 for Sewer Metro wastewater revenues and payments. Anticipated revenues are
expected to exceed budget; payments are a pass-through to King County Metro.
o $300,000 for emergency stormwater drainage pipe repairs for the Hidden Valley Vista
neighborhood (em 1302).
o $300,000 for D Street water utility distribution system improvements (CP1207).
o $165,000 for the 2013 roadway pavement patching/chip seal overlay project(CP1302).
o $124,080 for the 2013 water, sewer, and stormwater cost of service study
o $63,400 for purchase of a new tractor/mower arm. Purchase of the new arm will extend the
tractor/mower's usable life by eight additional years.
o $50,000 in budget for the Auburn Way South and 121h Street Improvements is moved from the
Capital Improvements Fund (#328) to the Arterial Street Fund (#102). This move is being
made to consolidate budget authority into a single fund for improved project management
(CP1114).
o $14,200 is transferred from the Stormwater Utility to the Parks CIP to support the Fenster
Levee Project(CP1016).
Council approval of proposed Ordinance 6481 would amend the 2013 budget as follows:
Table 1: 2013 Budget as Amended
2013 Budget as Amended $256,544,721
Budget Amendment#5(Ord#6481) 4,800,741
Budget as Amended $261,345,462
Attachments:
1 Proposed Ordinance#6481 (budget adjustment#5)
v 2. Summary of proposed 2013 budget adjustments by fund and department(Schedule A)
oe 3. Summary of approved changes to adopted 2013 budget by fund(Schedule B)
AUBURN * MORE THAN YOU IMAGINED
ORDINANCE NO. 6481
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AMENDING ORDINANCE
NO 6432, THE 2013-2014 BIENNIAL BUDGET
ORDINANCE, AS AMENDED BY ORDINANCE NO. 6456,
ORDINANCE NO. 6462, ORDINANCE NO 6472, AND
ORDINANCE NO. 6473, AUTHORIZING AMENDMENT TO
THE CITY OF AUBURN 2013-2014 BUDGET AS SET
FORTH IN SCHEDULE "A" AND SCHEDULE "B"
WHEREAS, the Auburn City Council at its regular meeting of December
3, 2012, adopted Ordinance No. 6432 which adopted the City of Auburn 2013-
2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of March 4,
2013, adopted Ordinance No. 6456 (BA#1) which amended Ordinance No.
6432 which adopted the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of May 28,
2013, adopted Ordinance No. 6462 (BA#2) which amended Ordinance No
6456 which amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of August 5,
2013, adopted Ordinance No. 6472 (BA#3) which amended Ordinance No.
6462 which amended the City of Auburn 2013-2014 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of September
16, 2013, adopted Ordinance No. 6473 (BA#4) which amended Ordinance No.
6472 which amended the City of Auburn 2013-2014 Biennial budget; and
-------------------------
Ordinance No. 6481
November 6, 2013
Page 1 of 3
WHEREAS, the City of Auburn deems it necessary to appropriate
additional funds to the various funds of the 2013 budget as outlined in this
Ordinance (BA#5); and
WHEREAS, this Ordinance has been approved by one more than the
majority of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2013-2014 Biennial Budget. The
2013-2014 Biennial Budget of the City of Auburn is amended pursuant to
Chapter 35A.34 RCW, to reflect the revenues and expenditures as shown on
Schedule "A" attached hereto and incorporated herein by reference. The Mayor
of the City of Auburn, Washington is hereby authorized to utilize revenue and
expenditure amounts shown on said Schedule "A" and Schedule "B". A copy of
said Schedule "A" and Schedule "B" is on file with the City Clerk and available
for public inspection.
Section 2. Severability. If any provision of this Ordinance or the
application thereof to any person or circumstance is held to be invalid, the
remainder of such code, ordinance or regulation or the application thereof to
other person or circumstance shall not be affected.
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out
the directives of this legislation.
-------------------------
Ordinance No. 6481
November 6, 2013
Page 2 of 3
I
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as
provided by law.
INTRODUCED:
PASSED:
APPROVED:
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam
City Clerk
APPROVED AS TO FORM
Daniel B Heid
City Attorney
PUBLISHED:
-------------------------
Ordinance No. 6481
November 6, 2013
Page 3 of 3
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment#5 Ordinance 6481
2013 Ending Fund
General Fund(#001) Beg.Fund Balance Revenues 2013 Expenditures Balance
General Fund
2013 Adopted Budget(ORD 6432; 12.3.2012) 12,108,801.00 50,570,748.00 54,368,539.00 8,311,010.00
BA 41 (ORD 6456; 3.4.2013) 133,651.00 225,435.00 750,101.54 (391,015.54)
BA#2(ORD 6462; 6.17.2013) 4,142,108.93 830,900.00 1,019,373.93 3,953,635.00
BA#3(ORD 6472; 8.15.2013) 0.00 0.00 0.00 0.00
BA 44(ORD 6473;9.16.2013) 0.00 0.00 0.00 0.00
BA#5(Proposed ORD 6481)
Police
Grant funding from Washington State Traffic Commission. 000 14,600.00 14,600.00 0.00
Planning
Grant funding from Washington State Department 0.00 12,500.00 12,500.00 0.00
of Commerce for Innovative Partnership Zone(IPZ).
Public Works
Traffic Signal collision repairs,insurance reimbursed
29th St SE&A St SE(MS1307) 0.00 50,000.00 50,000.00 000
East Main&Auburn Way(MS1308) 0.00 12,322 00 12,322.00 0.00
Public Works-Emergency Management
WA State 2013 Performance Grant(RES 4980,8 19.2013). 000 58,413 00 58,413 00 000
Other
King County Flood Control District grant for reimbursement 0.00 48,744.00 0.00 48,744.00
of 2012 Mill Creek Project expenses.
Transfer available fund resources to Cumulative Reserve Fund 000 000 2,000,000.00 (2,000,000 00)
BA#5 Total 0.00 196,579.00 2,147,835.00 (1,951,256.00)
2013 Revised Budget 16,384,560.93 51,823,662.00 58,285,849.47 9,922,373.46
Memo: Unrestricted GF Ending fund balance 8,040,289.46
Memo: Restricted GF Ending fund balance for salaries/benefits 1,882,084.00
Total Resources/Expenditures 68,208,222.93 68,208,222.93
8.0%General Fund Reserve Requirement 4,662,867.96
F\Budget Oirectory\2013 Budge0Amendments\BA#5-eoy2013 adjustments\BA#5 Schedule A and B\BA#5-Sched A and B xlsx 1
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment#5 Ordinance 6481
2013 Ending Fund
Arterial Street Fund(#102) Beg.Fund Balance Revenues 2013 Expenditures Balance
2013 Adopted Budget(ORD 6432; 12.3.2012) 1,300,518.00 13,120,070.00 13,564,224.00 856,364.00
BA#1 (ORD 6456; 3.4.2013) 767,234.00 703,470.87 1,467,966.87 2,738.00
BA#2(ORD 6462;6.17.2013) 75,961.00 115,000.00 115,000.00 75,961.00
BA#3(ORD 6472;8.15.2013) 0.00 0.00 0.00 0.00
BA#4(ORD 6473;9.16.2013) 0.00 0.00 0.00 0.00
BA#5(Proposed ORD 6481)
Auburn Way South Pedestrian Improvements(CP1118) 0.00 91,200 00 91,200.00 0.00
Funded by Muckleshoot Indian Tribe contribution.
City School Zone Flashing Beacons(GR1302)- 0.00 48,000 00 60,000 00 (12,000.00)
80%funded by WA Traffic Safety Commission grant
(per RES 4966,7.01.2013).
REET2 Transfer In from Fund 328 for Auburn Way South 0.00 50,000.00 50,000.00 0.00
and 12th Street Improvements(CP1114).
BA#5 Total 0.00 189,200.00 201,200.00 (12,000.00)
2013 Revised Budget 2,143,713.00 14,127,740.87 15,348,390.87 923,063.00
Total Resources I Expenditures 16,271,453.87 16,271,453.87
2013 Ending Fund
Arterial Street Preservation Fund(#105) Beg.Fund Balance Revenues 2013 Expenditures Balance
2013 Adopted Budget(ORD 6432; 12.3.2012) 1,654,369.00 2,561,488.00 2,630,920.00 1,584,937.00
BA#1 (ORD 6456; 3.4.2013) 60,000.00 0.00 60,000.00 0.00
BA#2(ORD 6462;6.17.2013) (34,068.00) 0.00 0.00 (34,068.00)
BA#3(ORD 6472;8.15.201 3) 0.00 0.00 0.00 0.00
BA#4(ORD 6473;9.16.2013) 0.00 0.00 0.00 0.00
BA#5(Proposed ORD 6481)
2013 Pavement Patching/Chip Seal/Overlay(CP1302) 0.00 0.00 165,000.00 (165,000 00)
increased funding to complete improvements.
BA#5 Total 0.00 0.00 165,000.00 (165,000.00)
2013 Revised Budget 1,680,301.00 2,561,488.00 2,855,920.00 1,385,869.00
Total Resources I Expenditures 4,241,789.00 4,241,789.00
F\Budget Directory\2013 Budget\Amendments\BA#5-e0y2013 adjustments\BA 45 Schedule A and B\BA#5-Sched A and B.xlsx 2
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment#5 Ordinance 6481
2013 Ending Fund
Cumulative Reserve Fund(#122) Beg.Fund Balance Revenues 2013 Expenditures Balance
2013 Adopted Budget(ORD 6432;12.3.2012) 7,313,905.00 3,000.00 1,616,109.00 5,700,796.00
BA#1 (ORD 6456; 3.4.2013) 0.00 0.00 0.00 0.00
BA#2(ORD 6462; 6.17.2013) 39,053.00 0.00 0.00 39,053.00
BA#3(ORD 6472; 8.15.2013) 0.00 0.00 0.00 0.00
BA#4(ORD 6473; 9.16.2013) 0.00 0.00 0.00 0.00
BA#5(Proposed ORD 6481)
Golf Course debt service administrative fees 0.00 0.00 1,000.00 (1,000.00)
Transfer to Golf Course debt service fund 417
Transfer In from General Fund 0.00 2,000,000.00 0.00 2,000,000.00
BA#5 Total 0.00 2,000,000.00 1,000.00 1,999,000.00
2013 Revised Budget 7,352,958.00 2,003,000.00 1,617,109.00 7,738,849.00
Total Resources I Expenditures 9,355,958.00 9,355,958.00
2013 Ending Fund
Mitigation Fees Fund(#124) Beg.Fund Balance Revenues 2013 Expenditures Balance
2013 Adopted Budget(ORD 6432;12.3.2012) 2,368,612.00 880,000.00 717,210.00 2,531,402.00
BA#1 (ORD 6456; 3.4.2013) 0.00 0.00 0.00 0.00
BA#2(ORD 6462; 6.17.2013) 692,567.00 0.00 151,959.87 540,607 13
BA#3(ORD 6472; 8.15.2013) 0.00 0.00 0.00 0.00
BA#4(ORD 6473; 9.16.2013) 0.00 0.00 0.00 0.00
BA#5(Proposed ORD 6481)
Traffic Impact Fee revenues from Fund 328 for Trek 0.00 151,300.00 0.00 151,300.00
development.
Transfer Out to Fund 328 for CP1315-City Wetland Mitigation 0.00 0.00 3,55400 (3,554.00)
Projects.
BA#5 Total 0.00 151,300.00 3,554.00 147,746.00
2013 Revised Budget 3,061,179.00 1,031,300.00 872,723.87 3,219,755.13
Total Resources I Expenditures 4,092,479.00 4,092,479.00
F\Budget Directory\2013 Budget\Amendments\BA#5-eoy2013 adjustments\BA#5 Schedule A and B\BA#5-Sched A and B.xlsx 3
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment#5 Ordinance 6481
2013 - Ending Fund
Municipal Park Construction Fund(#321) Beg.Fund Balance Revenues 2013 Expenditures Balance
2013 Adopted Budget(ORD 6432; 12.3.2012) 613,497.00 1,216,770.00 1,505,000.00 325,267.00
BA#1 (ORD 6456, 3.4.2013) 626,025.00 477,296.50 1,103,321.50 0.00
BA#2(ORD 6462; 6.17.2013) (809,407.00) 626,025.00 0.00 (183,382.00)
BA#3(ORD 6472; 8.15.2013) 0.00 0.00 0.00 0.00
BA#4(ORD 6473; 9.16.2013) 0.00 270,240.00 270,240.00 0.00
BA#5(Proposed ORD 6481)
Transfer In from Fund 432 for Fenster Levee Project,CP1016 Reduce 000 14,200.00 0.00 14,200.00
State grant revenues to meet grant matching requirements. 0.00 (14,200.00) 0.00 (14,200.00)
BA#5 Total 0.00 0.00 0.00 0.00
2013 Revised Budget 430,115.00 2,590,331.50 2,878,561.50 141,885.00
Total Resources/Expenditures 3,020,446.50 3,020,446.50
2013 Ending Fund
Capital Improvements Fund(#328) Beg.Fund Balance Revenues 2013 Expenditures Balance
2013 Adopted Budget(ORD 6432;12.3.2012) 5,268,537.00 1,551,487.00 2,053,720.00 4,766,304.00
BA#1 (ORD 6456;3.4.2013) 675,543.50 109,734.00 854,277.50 (69,000.00)
BA#2(ORD 6462;6.17.2013) 468,394.50 0.00 11,408.00 456,986.50
BA#3(ORD 6472;8.15.2013) 0.00 0.00 0.00 0.00
BA#4(ORD 6473;9.16.2013) 0.00 0.00 270,240.00 (270,240.00)
BA#5(Proposed ORD 6481)
Proceeds from sale of Suite 380 at the Annex Building. 0.00 1,075,000.00 0.00 1,075,000.00
Payment of Traffic Impact Fees for Trek development to Fund 124; 0.00 0.00 151,300.00 (151,300.00)
source REET 2.
Stratford property acquisition(per RES 4935 04.15.2013) related to 000 0.00 125,000.00 (125,000.00)
Promenade Project.
REET 2 Transfer Out to Fund 102 Auburn Way South and 12th Street 000 0.00 50,000 00 (50,000.00)
Improvements(CP1114).
Reduce Capital Improvement Project budget for traffic 0.00 0.00 (50,000.00) 50,000.00
signal improvements to offset CP7114(above).
Transfer In from Fund 124 for City Wetland Mitigation Project(CP1315). 0.00 3,55400 3,554.00 0.00
BA#5 Total 0.00 1,078,554.00 279,854.00 798,700.00
2013 Revised Budget 6,412,475.00 2,739,775.00 3,469,499.50 5,682,750.50
Total Resources/Expenditures 9,152,250.00 9,152,250.00
F\Budget Directory\2013 Budget\Amendments\BA#5-eoy2013 adjustments\BA#5 Schedule A and B\BA#5-Sched A and B.xlsx 4
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment#5 Ordinance 6481
Z013 Ending Fund
Golf Course Debt Service Fund(#417) Beg.Fund Balance Revenues 2013 Expenditures Balance
2013 Adopted Budget(ORD 6432; 12.3.2012) 0.00 390,429.00 390,429.00 0.00
BA#1 (ORD 6456;3.4.2013) 0.00 0.00 0.00 0.00
BA#2(ORD 6462;6.17.2013) 0.00 0.00 0.00 0.00
BA#3(ORD 6472;8.15.2013) 0.00 0.00 0.00 0.00
BA#4(ORD 6473;9.16.2013) 0.00 0.00 0.00 0.00
BA#5(Proposed ORD 6481)
Golf Debt Service Admin Fees(Bank of New York), 0.00 1,000.00 1,00000 0.00
funded by Transfer In from Cumulative Reserve.
BA#5 Total 0.00 1,000.00 1,000.00 0.00
2013 Revised Budget 0.00 391,429.00 391,429.00 0.00
Total Resources I Expenditures 391,429.00 391,429.00
2013 Ending Fund
Water Fund(9430) Beg.Fund Balance Revenues 2013 Expenditures Balance
2013 Adopted Budget(ORD 6432; 12.3.2012) 2,983,426.00 23,051,704.00 19,416,148.00 6,618,982.00
BA#1 (ORD 6456; 3.4.2013) 6,672,167.40 0.00 6,755,594.47 (83,427.07)
BA#2(ORD 6462; )6.17.2013) 540,687.70 (14,705.00 794,319.00
BA#3(ORD 6472-, 8.15.2013) 0.00 0.00 0.00 (268 330.00)
BA#4(ORD 6473; 9.16.2013) 0.00 0.00 0.00 0.00
BA#5(Proposed ORD 6481)
D Street Utilities Improvement Project(CP1207)-increase 0.00 0.00 300,000.00 (300,000.00)
funding to complete needed water system improvements.
Cost of Service Study-50%water funded. 0.00 0.00 62,040.00 (62 040 00)
BA#5 Total 0.00 0.00 362,040.00 (362,040.00)
2013 Revised Budget 10,196,281.10 23,036,999.00 27,328,101.47 5,905,178.63
Total Resources I Expenditures 33,233,280.10 33,233,280.10
F\Budget Dvectory\2013 Budget\Arnendments\BA#5-eoy2013 adjustments\BA#5 Schedule A and B\BA#5-Sched A and B.xlsx 5
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment#5 Ordinance 6481
2013 Ending Fund
Sewer Fund(#431) Beg.Fund Balance Revenues 2013 Expenditures Balance
2013 Adopted Budget(ORD 6432;12.3.2012) 8,899,265.00 20,903,571.00 22,226,119.00 7,576,717.00
BA#1 (ORD 6456, 3.4.2013) 1,379,247.00 (14,000,000.00) (12,565,169.65) (55,583.35)
BA#2(ORD 6462; 6.17.2013) 1,794,067.09 (6,575.00) 14,319.00 1,773,173.09
BA#3(ORD 6472;8.15.2013) 0.00 0.00 0.00 0.00
BA#4(ORD 6473;9.16.2013) 0.00 0.00 0.00 0.00
BA#5(Proposed ORD 6481)
Cost of Service Study-25%sewer funded. 000 000 31,020 00 (31,020 00)
BA 45 Total 0.00 0.00 31,020.00 (31,020.00)
2013 Revised Budget 12,072,579.09 _ 6,896,996.00 9,706,288.35 9,263,286.74
Total Resources I Expenditures 18,969,575.09 18,969,575.09
2013 Ending Fund
Storm Drainage Fund(#432) Beg.Fund Balance Revenues 2013 Expenditures Balance
2013 Adopted Budget(ORD 6432; 12.3.2012) 6,057,392.00 13,564,424.00 13,322,702.00 6,299,114.00
BA#1 (ORD 6456, 3.4.2013) 3,893,475.00 0.00 3,960,149.94 (66,674.94)
BA#2(ORD 6462;6.17.2013) 267,981.21 64,269.00 1,243,089.00 (910,838.79)
BA#3(ORD 6472; 8.15.2013) 0.00 0.00 0.00 0.00
BA#4(ORD 6473; 9.16.2013) 0.00 0.00 0.00 0.00
BA#5(Proposed ORD 6481)
Hidden Valley Vista Emergency Outfall Repair 0.00 0.00 300,000.00 (300,000.00)
project(EM1302, per RES 4969,07.01.2013).
Grant funding from Washington State Department of 0.00 50,000.00 50,000.00 0.00
Ecology for stormwater NPDES program expenses.
Cost of Service Study-25%storm funded. 0.00 0.00 31,020.00 (31,020.00)
Transfer Out to Fund 321 for Fenster Levee Project,CP1016. 0.00 000 14,200.00 (14,200.00)
BA#5 Total 0.00 50,000.00 395,220.00 (345,220.00)
2013 Revised Budget 10,218,848.21 13,678,693.00 18,921,160.94 4,976,380.27
Total Resources I Expenditures 23,897,541.21 23,897,541.21
F\Budget Duectory\2013 BudgeMrnendments\BA#5-e0y2013 adjustments\BA#5 Schedule A and B\BA#5-Sched A and B.xlsx 6
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment#5 Ordinance 6481
2013 Ending Fund
Sewer Metro Fund(#433) Beg.Fund Balance• Revenues 2013 Expenditures Balance
2013 Adopted Budget(ORD 6432; 12.3.2012) 0.00 0.00 0.00 0.00
BA#1 (ORD 6456;3.4.2013) 0.00 14,000,000.00 14,000,000.00 0.00
BA#2(ORD 6462; 6.17.2013) 0.00 0.00 0.00 0.00
BA 43(ORD 6472; 8.15.2013) 0.00 0.00 0.00 0.00
BA#4(ORD 6473; 9.16.2013) 0.00 0.00 0.00 0.00
BA#5(Proposed ORD 6481)
Adjust Metro Wastewater revenues and pass-thru expenditures 000 700,000.00 700,000.00 0.00
BA#5 Total 0.00 700,000.00 700,000.00 0.00
2013 Revised Budget 0.00 14,700,000.00 14,700,000.00 0.00
Total Resources I Expenditures 14,700,000.00 14,700,000.00
2013 Ending Fund
Solid Waste Fund(#434) Beg.Fund Balance Revenues 2013 Expenditures Balance
2013 Adopted Budget(ORD 6432; 12.3.2012) 725,294.00 11,954,270.00 12,083,202.00 596,362.00
BA#1 (ORD 6456; 3.4.2013) 0.00 825,000.00 248,901.64 576,098.46
BA#2(ORD 6462;6.17.2013) 293,193.34 0.00 0.00 293,193.34
BA#3(ORD 6472;8.15.2013) 0.00 0.00 0.00 0.00
BA#4(ORD 6473; 9.16.2013) 0.00 0.00 0.00 0.00
BA#5(Proposed ORD 6481)
Adjust solid waste revenues and waste-management expenditures 0.00 300,000.00 300,000.00 0.00
BA#5 Total 0.00 300,000.00 300,000.00 0.00
2013 Revised Budget 1,018,487.34 13,079,270.00 12,632,103.54 1,465,653.80
Total Resources/Expenditures 14,097,757.34 14,097,757.34
F\Budget Directory\2013 Budget\Amendments\BA#5-eoy2013 adjustments\BA#5 Schedule A and B\BA#5-Sched A and B xlsx 7
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment#5 Ordinance 6481
2013 Ending Fund
Airport Fund(#435) Beg.Fund Balance Revenues 2013 Expenditures Balance
2013 Adopted Budget(ORD 6432; 12.3.2012) 727,073.00 724,880.00 907,801.00 544,152.00
BA#1 (ORD 6456, 3.4.2013) 145,846.00 0.00 145,846.00 0.00
BA#2(ORD 6462; 6.17.2 13) (54,007.00) 86,346.00 0.00 32,339.00
BA#3(ORD 6472; 8.15.2013) 0.00 0.00 0.00 0.00
BA#4(ORD 6473; 9.16.2013) 0.00 105,000.00 110,000.00 (5,000.00)
BA#5(Proposed ORD 6481)
Increase project budget for Airport Master Plan (CP1221)-funded by 0.00 105,608.00 111,500.00 (5,892.00)
FAA grant($100,000), State DOT grant($5,608),and City($5,892).
Increase project budget for Airport Wildlife Hazardous 0.00 28,500.00 30,000 00 (1,500.00)
Assessment-funded by FAA grant($27,000),State DOT
grant($1,500);and City($1,500).
BA#5 Total 0.00 134,108.00 141,500.00 (7,392.00)
2013 Revised Budget 818,912.00 1,050,334.00 1,305,147.00 564,099.00
Total Resources/Expenditures 1,869,246.00 1,869,246.00
2013 Ending Fund
Equipment Rental Fund(#550) Beg.Fund Balance Revenues 2013 Expenditures Balance
2013 Adopted Budget(ORD 6432;12.3.2012) 4,511,304.00 3,113,450.00 4,389,664.00 3,235,090.00
BA#1 (ORD 6456;3.4.2013) 0.00 0.00 9,375.66 (9,375.66)
BA#2(ORD 6462;6.17.2013) 1,048,260.94 0.00 45,693.00 1,002,567.94
BA#3(ORD 6472; 8.15.2013) 0.00 0.00 0.00 0.00
BA#4(ORD 6473; 9.16.2013) 0.00 0.00 0.00 0.00
BA#5(Proposed ORO 6481)
New Arm For Tractor/Mower. Replacement will extend equipment 0.00 0.00 63,400.00 (63,400.00)
life by estimated 8 additional years.
BA#5 Total 0.00 0.00 0.00 0.00
2013 Revised Budget 5,559,564.94 3,113,450.00 4,444,732.66 4,228,282.26
Total Resources/Expenditures 8,673,014.94 8,673,014.94
F\Budget Duectory\2013 13udgetWmendnnents\BA#5-eoy2013 adjustments\BA#5 Schedule A and B\BA#5-Sched A and B.xlsx 8
Schedule A
Summary of 2013 Budget Adjustments by Fund
Budget Amendment#5 Ordinance 6481
2013 Ending Fund
Grand Total-All Funds Beg.Fund Balance Revenues 2013 Expenditures Balance
2013 Adopted Budget(ORD 6432; 12.3.2012) 66,056,411.00 160,298,583.00 168,557,536.00 57,797,458.00
BA#1 (ORD 6456; 3.4.2013) 16,059,938.79 2,415,936.37 18,667,324.75 (191,449.59)
BA#2(ORD 6462; 6.17.2013) 9,441,616.90 1,896,795.00 3,541,326.80 7,797,285.10
BA#3(ORD 6472; 8.15.2013) 0.00 0.00 0.00 0.00
BA#4(ORD 6473; 9.16.2013) 0.00 375,240.00 650,480.00 (275,240.00)
BA#5 Total 0.00 4,800,741.00 4,729,223.00 71,518.00
2013 Revised Budget 91,558,166.69 169,787,295.37 196,145,890.55 65,199,571.51
Total Resources I Expenditures 261,345,462.06 261,345,462.06
Prepared by City of Auburn Finance Department
F\Budget Directory\2013 Budget\Amendments\BA#5-eoy2013 adjustments\BA#5 Schedule A and B\BA#5-Sched A and B.xlsx 9
Schedule B
2013 Appropriations by Fund
2013 Appropriation Authority by Fund
IL 2013 Adopted BA#1, ;BA#2 T" ;BA#3; tBA#4 �BA#5 - Sotal 2013 Revised
FFund _ _ Budget (Ord 6456). ,(Ord 6462)1 __ s(Ord 6472) (Ord 6473) (Ord 6481) Amendments ;Budget,
General Fund(#001) 62,679,54900 359,086.00 4,973,00893 - - 196.579.00 5,528,67393 68208,222.93
Menal Street Fund(#102 14,420,58800 1,470,704.87 190,96100 - - 189.200.00 1,850,86587 16 271 453 87
Local Street Fund(#103) 2,744,92000 390,000.00 228,16300 - - - 618,16300 7363,083001
Hotel Motel Fund RM04) 171,181 00 - 17,98200 - - - 17,98200 189,163.001
Menal Street Preservation Fund(#105) 4,215,85700 60,00000 (34,06800) - - - 25.932.00 4,241,789.001
Drug Forfeiture Fund(#117) 1,200,390.00 - (51,016.00) - - 161,016,00) 1,139,374.00
Housing and Community Development Grant Fund(#119) 505,647.00 - 129,765BI) - - 129765.00 635,412 00 1
Remotion Traits Fund(#120) 4 29,571 00 - - - - - 1 29.571 00 1
Business Improvement Axes Fund(#121) 76,68000 - 2,81600 - - - 2,81600 7949600
Cumulative Reserve Fund(#122) 7,316.90500 - 39,053.00 - - 2,000,000.00 2,039,05300 9,35595800
Mitigation Fees Fund(#124) 3,248,61200 - 692,56700 - 151,30000 843,86700 409247900
1998 Library Fund(#229) 326,654 00 - - - - - - 326,654.00
2010 Annex A&B Bond Debt Fund(9230) 1,695,67800 - - - - 1,696,67800
2010 C&D Local Revitalization Debt Fund(#231) 594,570 00 - - - - - - 594,57000
LID Guarantee Fund(#249) 44,588.00 - - - - - - 44,588.00
LID#250(#250) 56,741.00 - - - - - - 56,741.00
LID#350(#275) 7,245.00 - 5,63100 - - 5.63100 12,87600
Mumapal Park Construction Fund(#321) 1,830,267.00 1,103.321.50 (183,38200) - 270,240.00 1,190,179.50 3,020,44650
Capital Improvements Fund(11328) 6,820,024.00 785,277 50 468,394.50 - - 1,078,554.00 2,332,226.00 9,152.250.00
Loral Revitalization Fund(#330) 667,97589 - - - 667,975.89 667.97589
Gott Course Debt Service Fund(#417) 390429.00 - - - - 1,00000 1.00000 391,429.00
Water Fund(#430) 26,035,130.00 6,672,16740 525,982.70 - - - 7,198.15010 33,233.280.10
Sewer Fund(#431) 29,80253600 (12,620,75300) 1]87492.09 - - (10,833.260.91) 18,969,57509
Storm Drainage Fund(#432) 19,621,81600 3,89347500 332,25011 - - 50.00000 4275,725.21 23,897,541.21
Sewer Matra Funtl(#433) 14,000,000.00 - - 700.00000 14700,000.00 14,700,00000
Solid Waste Fund(#434) 12,679,564.00 825,000 00 293,193 34 - - 300.000.00 1 418,193 34 14,097,75734
Adport Fund(#435) 1,451,95300 145,84600 32,33900 - 105,00000 134,108.00 417,29300 1,869,24600
Cemetery Fund(#436) 106241600 30,00000 168.69205 - - - 198,692.05 1261,108.05
Golf Course Fund(#437) 1,611,664 00 - (15,292 38) - - (15.292.38) 1.596.371.62
Insurance Fund(#501) 1,986,779.00 - 43,902.08 - - - 43,902.08 2.030,681.08
Facilities Fund(#505) 4,563,249.00 120,67400 432,75296 - - - 553,42696 5,116,675.96
Innovation and Technology Fund(#518) 7,237,981.00 1 589,10000 258,06019 - - 847,16019 8.085,141 19
Equipment Rental Fund(#550) 7,624,754.00 1 1,048,260.94 - - - 1,048,26094 8,673,01494
Fire Pension Fund(#611) 2.663,28500 - (3844171) - - - (35,44171) 2,624,84329
Cemetery Endowment Fund(#701) 1,fi36,47700 (16,000.00) (45500) - - (16,45500) 10,01600
(Total' 226,354,994.00' X18,475,875.16 11,338,611.901 _ � - 375,240.00 4,800,741.00 34,990,468.06 ,261,345,462.061
Nae BAe3 resulted in no net change to wdgoled iian,ncaum
UNated Nov 08,2013
P1epmov by Pry of Auburn Finance Department
FTalton Grebbo 1013 BatgetWmeMmentatBA95"eoy2013 edlueNrennZA05 Schedub A aM MAXS-Schell A OM B ah, 10
PCDC 11/12/13 Pgs.1
16.1 Hearing Examiner Pres
Submitted by Phil 011brechts
MEMORANDUM
DATE. November 12, 2013
TO- Planning and Community Development Committee of the Auburn City Council
FROM. Phil A. Olbrechts— Hearing Examiner
RE. 2013 Annual Report
SUMMARY: There were ten hearing examiner decisions and recommendations issued over the
preceding twelve months, an increase from the eight decisions/recommendations issued the
previous twelve months. The ten decisions were composed of four rezones, four conditional use
permits and two preliminary plats. All applications were approved or recommended for
approval. The Hazel Heights preliminary plat and the Peet special home occupation permit
applications were the only projects that generated any public interest. It appeared that the
concerns expressed in these two cases were adequately addressed by staff recommended
conditions of approval in the Peet case and staff information provided at the Hazel Heights case.
Truman Dodson Conditional Use Permit (10/2/13): Approved. Request for a for a 720 square
foot addition to an existing 2,000 square foot storage building. Conditional use permit required
because building did not meet minimum floor area ratio requirements.
Panattoni Development Co. Conditional Use Permit (10/2/13)• Approved. Request to
construct a 49,000 square foot warehouse with parking and an underground stormwater facility.
Debora Peet Conditional Use Permit (10/2/13): Approved. Request for home occupation dog
grooming business. Approved with several conditions, including limiting daily customer round
trips to 5 and number of dogs outside to four.
Hazel Heights Preliminary Plat (4/22/13)• Approved. Request for approval of a preliminary
plat for a 17 lot single-family subdivision of a 4.31 acre parcel located at 11 1 12 Southeast 304th
St., along with approval of four deviations to road design standards.
River Rock 4 Preliminary Plat (2/4/13): Approved: Request for approval of a preliminary plat
for a 14 lot single-family subdivision of a 6.03 acre parcel located at the 4600 block of Oravetz
Rd SE. The preliminary plat application had been filed in 2003.
River Mobile Home Park Rezone (2/4/13): Approval recommended. Request for a rezone of
5.95 acres of a 31.5 acre parcel from P-1, Public Use District, to R-MHC, Manufactured/Mobile
Home Community Zone. The rezone served to allow for the displacement of mobile homes
within a mobile home park in order to accommodate a levy project for King County along the
Green River The rezone was also necessary to make the zoning map designation consistent
with the underlying Moderate Density Residential comprehensive plan land use map designation.
Auburn School District Rezone (2/4/13): Approval recommended. Request to rezone 2.37
acres of parcels adjoining the Auburn High School Campus from RO, Residential Office and
2012 Examiner Yearly Report - 2
R20, Residential 20 dwelling units/acre, to 1, Institutional. Rezone was also necessary for
consistency with the underlying comprehensive plan land use map designation.
Orion Industries Rezone (1/3/13): Approval recommended. Request for a rezone of a portion
of a parcel from P-1, Public Use District, to C-3, Heavy Commercial and to relinquish a contract
rezone. The rezone is necessary to make the zoning map designation consistent with the heavy
commercial comprehensive plan map designation for the parcels.
Cruze Rezone (11/26/12): Approval recommended. Request for a rezone of one parcel with an
area of 12,095 square feet located at 105 M Street NE from R-7, Residential seven dwelling units
per acre, to RO, Residential Office. The rezone was necessary to make the zoning map
designation consistent with the residential office comprehensive plan map designation for the
parcel.
Familv Life Center Conditional Use Permit: Approved. Request to install approximately
5,200 square feet of modular buildings as an expansion of an existing 7,000 square foot church in
the R5, residential zoning district.
Code Observations:
Rezones: Recent case law arguably requires concurrent adoption of comprehensive plan map
amendments along with implementing site specific rezones. The Council may want to have the
City Attorney look into this issue. An appellate court has recently ruled twice that site specific
rezones should be adopted concurrently with necessary underlying comprehensive plan map land
use decisions. The court interpreted WAC 365-196-805, which provides that such amendments
should be amended concurrently, as mandating concurrent amendments. See Spokane County v
Eastern IYashington Growth Management Hearings Board, 2013 WL 5082077, (Wash.App.
Div. 3); Kittitas County v Kittitas County Conservation, 2013 WL 4080953, (Wash.App. Div.
3). The head of the agency that wrote this regulation has publicly stated that the regulation was
never meant to be mandatory and only encourages concurrent adoption. The appellate court
ruling is arguably nonbinding dicta, since it wasn't necessary to the holding of the case.
Conditional Use Permit for FAR Deviations: The Council should consider amending the ACC
to no longer require a conditional use permit for proposals that reduce the degree of
nonconformity with DUC development standards. ACC 18.29.055 requires a conditional use
permit for projects that do not meet the development standards of ACC 18.29.060 The Truman
application shows that this requirement doesn't work very well for projects that propose to
decrease existing nonconformity with ACC 18.29.060 standards. Truman proposed to increase
the size of a nonconforming building, but the new building size still fell short of the minimum
floor area ratio (FAR) requirements of ACC 18.29.060. Because the resulting building was
noncompliant with the FAR standards, Truman had to get a nonconfonning use building. In
short, Truman was required to acquire a conditional use permit because his building was too
small, even though his proposal was to make it bigger and hence increase the degree of
compliance with minimum FAR requirements.
PCDC 11/12/13 Pgs.1
1.6.1 Hearing Examiner Pres
Submitted by. Phil Olbrechts
November 12, 2013
Briefing to the Planning and Community Development Committee
Re: Implementation Review-Floodplain Development Permit, Habitat Impact Assessment
Table 1:Auburn Floodplain Development Permit Activity, 2010-2013
2010 2011 2012 2013 Total
Floodplain Dev Permits
Applications 1 12 13
Issued 1 5 6
Pending 6 6
Withdrawn 1 1
Floodplain Permit Exemptions
Applications 4 _ 2 1 1 8 _
Issued 4 2 1 1
Pending
8
-- -----— --- - --------------
endinawn -- - — - ---- --- -- - -- -----
Table 2: Floodplain Permits by Type of Development
- -- - ----- ----- -- - --- --- --- - - - ---- ----- - - -------- ------ ----
Habitat
Type of Work Number of Assessment
Permit Required
Applications (yes/no)
AEP Boardwalk 1 Yes
Utility Infrastructure 4 Yes
- - - Y -------------------- --- -- --- --- ----- -------------- -- - - -
Single-family residential and Related 1 Yes
------------------------------------- ---- ------------------- ---- -------------------------- --------------------- ---
Flood Protection 1 Yes*
-- -- --- - - - ------------------
Mobile Home Park (Replacement Homes) 6 Yes
_ - - ----- ------ ----------------
Total 13
Floodplain permits not requiring habitat 0 No
assessment
* Habitat assessment requirement met through ESA consultation.
1
Examples of Developments Requiring Habitat Assessment
Substantial Improvement/Substantial Damage:
• New manufactured home in an existing mobile home park
• Single family renovation that increases building envelope
• Any project involving grading,fill, or, trenching
• Most projects that involve clearing of native vegetation
• Utility capacity expansion projects
Cost and Time
• Costs of Habitat Impact Assessment generally range from $1,000-$3,000, or more depending on
scope and complexity of project
• Time frame for preparation of habitat impact assessment can be from 2 weeks to 6 months
depending on scope and complexity of project; most for small projects typically take 3-4 weeks
Potential options for meeting floodplain development habitat assessment requirement:
Option #1: Revise flood hazard areas code to revise requirement for habitat assessment, either by
• Revising City Code, but remaining Door#1 community; or
• Revising City Code and submitting to FEMA to become Door#2 or Door#3 community.
Option#2: City conduct programmatic habitat assessment for all or a portion of City's floodplain areas
Option#3: City develop a programmatic tool to assist applicant in meeting habitat assessment
requirement without the need to hire consultant to prepare project-specific habitat report.
Questions for the Committee:
1. Given the number and nature of floodplain development permit applications in the City since
2010,would the Committee like staff to evaluate options for reducing the cost and time
associated with the preparation of habitat impact assessments required under Chapter 15.68
ACC?
2. If so, which of the above options would the Committee like staff to explore further?Are there
any other options the Committee would like to explore?
3. Is there other information that the Committee would like regarding this subject at this time?
2