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12-02-2013 PWCAgendaPacket 12.02.13
CALL TO ORDER Public Works Committee December 2, 2013 - 3:30 PM Annex Conference Room 2 AGENDA A. Roll Call B. Announcements C. Agenda Modifications CONSENT AGENDA A. Approval of Minutes* B. Public Works Project No. CP1222* (Lee) Permission to Award Contract No. 13 -15 to Valley Electric Co. on Their Low Bid of $351,662.00 for Project No. CP1222, Citywide Traffic Signal Safety Improvements C. Annual On -Call Agreements* (Gaub) Approve the Annual On -Call Professional Service Agreements and Amendments for 2014 Public Works Project No. EM0902* (Truong) Approve Final Pay Estimate No. 2 to Small Works Contract No. 13 -13 in the Amount of $14,692.78 and Accept Construction of Project No. EM0902, Auburn Valley Drive -In Site Restoration RESOLUTIONS A. Resolution No. 5001* (Mund) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Execute a Public Way Agreement Between the City of Auburn and Level 3 Communications LLC Resolution No. 5004* (Mund) A Resolution of the City Council of the City of Auburn, Washington, Setting a Public Hearing to Consider the Vacation of the Alley Between South Division Street and A Street SE, South of East Main Street, Within the City of Auburn, Washington IV. DISCUSSION ITEMS A. Resolution No. 4913* (Coleman) A Resolution of the City Council of the City of Auburn, Washington, Identifying the City Council's Desire to Move Forward with Funding Preparations for the City of Auburn Community Center Resolution No. 5011* (Bailey) Page 1 of 80 A Resolution of the City of Auburn, Washington, Declaring Certain Items of Property as Surplus and Authorizing Their Disposal C. Tacoma Utility District Pending Water Rates (Dowdy) D. Capital Project Status Report* (Gaub) E. Significant Infrastructure Projects by Others - Public Works Status Report* (Gaub) F. Action Tracking Matrix* (Dowdy) V. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 80 AGENDA BILL APPROVAL FORM IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Agenda Subject: Approval of Minutes Department: Attachments: Public Works November 18, 2013 Date: November 25, 2013 Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the November 18, 2013 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember: Wagner Staff: Meeting Date: December 2, 2013 Item Number: CA.A CA.A AUBURN * MORE THAN YOU IMAGINED Page 3 of 80 " 1 I a ",' 0 I. CALL TO ORDER Public Works Committee November 18, 2013 - 3:30 PM Annex Conference Room 2 MINUTES Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wagner, Vice -Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete B. Lewis, Public Works Director Dennis Dowdy, City Engineer /Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager Pablo Para, Engineering Aide Amber Mund, Sanitary Sewer Engineer Robert Elwell, Water Utility Engineer Susan Fenhaus, Storm Drainage Engineer Tim Carlaw, Finance Director Shelley Coleman, Planning Director Nancy Welsh, Principal Planner Jeff Dixon, Street Systems Engineer Jai Carter and Public Works Secretary Jennifer Cusmir. Members of the public in attendance included: Nancy Wyatt, President & CEO of the Auburn Area Chamber of Commerce. B. Announcements There were no announcements. C. Agenda Modifications There were two modifications to the agenda. The first modification transmitted corrections to scrivener's errors in the November 4, 2013 draft Committee minutes and the second added Discussion Item I, Ordinance No. 6490, to the agenda. I. CONSENT AGENDA CA.A A. Approval of Minutes It was moved by Vice -Chair Peloza, seconded by Member Osborne, that the Committee approve the Public Works Committee Meeting minutes for date, November 4, 2013, as amended by the agenda modification. Page 1 of 11 Page 4 of 80 CA.A Motion carried 3 -0. B. Right -of -Way Use No. 13 -38 (Mund) Auburn Optimist Club's Santa House Engineering Aide Mund reported that the permit and conditions were the same as the previous year. There were no questions from the Committee. It was moved by Vice -Chair Peloza, seconded by Member Osborne, that the Committee approve Right -of -Way Use Permit No. 13 -38 for the Auburn Optimist Club's Santa House. Motion carried 3 -0. C. Public Works Consultant Agreement No. AG -C -438 (Elwell) Update of the Sewer Comprehensive Plan Chairman Wagner asked about staff providing the Committee with a Gantt chart, outlining the scheduled for consultant tasks. Sanitary Sewer Engineer Elwell stated that there is a draft Gantt chart prepared and it will be provided to the Committee once there is a definite start date for the consultant. Chairman Wagner asked for more specific language regarding the City's agreements to coordinate with King County and other neighboring utilities, such as the Muckleshoot Indian Tribe (MIT), to be included in the scope of work. Sanitary Sewer Engineer Elwell stated that King County and the MIT had both been discussed with the consultant. Chairman Wagner said that he would prefer the language be strengthened in Task 2, Update System Background Information to better define how the City will prevent doing work that will not work with King County and /or the MIT. Sanitary Sewer Engineer Elwell stated that he will update the scope. Vice -Chair Peloza asked what utilities are included in the "neighboring utilities." Sanitary Sewer Engineer Elwell answered that it includes Lakehaven and the Muckleshoot Utility District. The Committee asked that each utility district be listed specifically. Chairman Wagner asked that Task 4.2, Future Conditions, be expanded and be more specific, stating that the City will be looking at future conditions that are outlined in the Comprehensive Land Use Plan. Assistant Director /City Engineer SeIle noted that the service area should be included in the Comprehensive Plan and a separate evaluation should be conducted to examine potential annexations. If the decision was made to annex a service area, if should then be included in future Comprehensive Plans. Page 2 of 11 Page 5 of 80 CA.A Sanitary Sewer Engineer Elwell stated that there will be steps for each task included on the Gantt chart, in response to a question asked by Vice -Chair Peloza. Chairman Wagner recommended numbering each subtask, where effective. Vice -Chair Peloza asked about the details for the estimate of cost. Assistant Director /City Engineer SeIle stated that staff has been provided with a detailed cost estimate, which is used for contract negotiations. Sanitary Sewer Engineer Elwell explained that there have been some changes to the future plans of the City in regard to sewer over the past six years, which will be included in the Comprehensive Plan update, in response to a question asked by Member Osborne. The consultant will also be updating the City's hydraulic model and making revisions to how future areas may be served. Chairman Wagner noted that updating the Comprehensive Plans also gives the Committee and staff an opportunity to review policy. It was moved by Vice -Chair Peloza, Seconded by Member Osborne, that the Committee recommend City Council grant permission to enter into Consultant Agreement No. AG -C -438 with Brown & Caldwell, Inc. for the Comprehensive Sewer Plan Update. Motion carried 3 -0. D. Public Works Consultant Agreement No. AG -C -439 (Fenhaus) Update of the Comprehensive Water System Plan Chairman Wagner asked for more detail to be included in the task regarding potential new water use efficiency (WUE) measures, Task 801c. Water Utility Engineer Susan Fenhaus stated that the consultant is aware of the previous work done regarding Task 911, Bonney Lake Service Area Evaluation, in response to a question asked by Chairman Wagner. Utilities Engineer Repp noted that the engineer working for the consultant helped write the past report on the Bonney Lake service area. Vice -Chair Peloza requested a Gantt chart. It was moved by Vice -Chair Peloza, Seconded by Member Osborne, that the Committee recommend City Council grant permission to enter into Consultant Agreement No. AG -C -439 with Carollo Engineers, Inc. for the Comprehensive Water Plan Update. Page 3 of 11 Page 6 of 80 Motion carried 3 -0. E. Public Works Consultant Agreement No. AG -C -440 (Carlaw) Update of the Comprehensive Stormwater Drainage Plan Chairman Wagner asked that more information regarding what Low Impact Development (LIDs) can do for the City financially be included in Task 7, Financial Program, (i.e. value to the utility). Chairman Wagner noted how the information will benefit the future rate study. Storm Drainage Engineer Carlaw spoke about the current City policy which includes financial incentives in the form of system development charge credits for LID facilities and on -site stormwater management. Chairman Wagner stated that the activities, such as the LID System Development Charge (SDC) discounts included in the rate code, needs to be included in the Comprehensive Plan and should include the benefit to the system. Chairman Wagner spoke about studying the geographic layout of specific property development and the benefit to the storm system utility and how such a study may affect the rate study. Chairman Wagner recommended noting such a study as a task in the Comprehensive Plan, the Committee agreed. Storm Drainage Engineer Carlaw pointed out that conducting a study may increase the cost of the update and the budget may need to be amended in the future. Storm Drainage Engineer Carlaw answered questions asked by Member Osborne regarding the number of stormwater projects being modeled as part of the Comprehensive Plan update. Member Osborne asked for specific information regard the impact to the Capital Improvements Plan (CIP). Storm Drainage Engineer Carlaw stated that information, size, cost and location, can be provided. Carlaw said that the list of projects will be brought to the Committee for review and discussion as well. It was moved by Vice -Chair Peloza, Seconded by Member Osborne, that the Committee recommend City Council grant permission to enter into Consultant Agreement No. AG -C -440 with Brown & Caldwell for the Comprehensive Storm Drainage Plan Update. Motion carried 3 -0. F. Public Works Project No. CP1310 (Carter) 2013 Arterial & Collector Crack Seal Project Chairman Wagner asked about the possibility of negotiating the cost of mobilization of future projects. Street Systems Engineer Carter responded that the Engineer's Estimate for mobilization is typically 10% of the total cost of construction but could be more based on the Page 4 of 11 CA.A Page 7 of 80 complexity of the project. Carter stated that the contractor determines the mobilization costs and includes them in their bid for the contract. Street Systems Engineer Carter stated that there was no crackseal treatment that went across the roadway stripes, so there was no cost for striping, in response to a question asked by Member Osborne. It was moved by Vice -Chair Peloza, Seconded by Member Osborne, that the Committee recommend City Council approve Final Pay Estimate No. 2 to Small Works Contract No. 13 -14 in the amount of $7,872.50 and accept construction of Project No. CP1310, 2013 Arterial & Collector Crack Seal Project. Motion carried 3 -0. III. DISCUSSION ITEMS A. Resolution No. 5009 (Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and the City Clerk to Execute an Agreement for Services between the City of Auburn and the Auburn Area Chamber of Commerce to Operate a Visitor Information Center, Promote Tourism Awareness within the City and to Provide Services Associated with Supporting the City's Economic Development Efforts Auburn Area Chamber of Commerce President & CEO Nancy Wyatt was present. Ms. Wyatt spoke about the Google Analytics, in response to a question asked by Chairman Wagner and Vice -Chair Peloza. Ms. Wyatt stated that the City of Auburn is currently ranked sixth as far as showing up and getting new hits. The analytics are measuring the tourism website, the City site, the Chamber of Commerce site and all other sites that may include the City of Auburn. Chairman Wagner asked if the ranking is published. Ms. Wyatt said that it is not published but that it would be good information to put out. Finance Director Coleman stated that cost of services is funded at $45,000 from the Tourism Fund and the remaining from the General Fund, in response to a question asked by Vice -Chair Peloza. Vice -Chair Peloza noted that the Outlet Collection is still referred to as the Supermall in parts of the report. Ms. Wyatt said that she would correct the report. Ms. Wyatt spoke about the effort to raise the awareness of the City in regard to tourism using search engine optimization, in response to Page 5 of 11 CA.A Page 8 of 80 questions asked by Vice -Chair Peloza. Ms. Wyatt and Mayor Lewis answered questions asked by Vice -Chair Peloza regarding the Chamber of Commerce's relationship with area hotels. Vice -Chair Peloza asked if information regarding local events is disseminated to the local area hotels. Ms. Wyatt confirmed that it is. In response to a question asked by Chairman Wagner, Ms. Wyatt reported that the Chamber's interaction with the Muckleshoot Indian Tribe (MIT) is currently minimal, but the Muckleshoot Casino does participate on the Chamber Board. The Chamber views the MIT and the Casino as two separate entities. Ms. Wyatt explained how the City makes payment to the Chamber, answering questions asked by Member Osborne. The Committee supported adoption of Resolution No. 5009. B. Ordinance No. 6481 (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, Amending Ordinance No. 6432, the 2013 -2014 Biennial Budget Ordinance, as Amended by Ordinance No. 6456, Ordinance No. 6462, Ordinance No. 6472, and Ordinance No. 6473, authorizing amendment to the City of Auburn 2013 -2014 Budget as Set Forth in Schedule "A" and Schedule "B" Finance Director Coleman was present. There were no questions from the Committee. The Committee supported introduction and adoption of Ordinance No. 6481. C. Ordinance No. 6474 (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, Amending Ordinance No. 6432, the 2013 -2014 Biennial Budget Ordinance, as Amended by Ordinance No. 6456 Ordinance No. 6462, Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6481, and Authorizing Amendment to the City of Auburn 2013 -2014 Budget as Set Forth in Schedule "A" and Schedule "B" Finance Director Coleman answered questions asked by Vice -Chair Peloza regarding the after -hours stand -by pay for Innovation and Technology staff. Mayor Lewis answered that $15,000.00 is wanted for the KidStock Events six year action plan, in response to a question asked by Page 6 of 11 CA.A Page 9 of 80 CA.A Member Osborne. Finance Director Coleman will provide the Committee with additional information on air cards at the request of Vice -Chair Peloza. Finance Director Coleman stated she will provide the Committee with more detail regarding the King County tipping fee increase, following a question asked by Vice -Chair Peloza. The Committee supported introduction and adoption of Ordinance No. 6474. D. 2013 Annual Comprehensive Plan Amendments and Planning Commission Recommendations (Dixon) Review and discuss the 2013 Annual Comprehensive Plan Amendments and Planning Commission Recommendations Principal Planner Dixon explained that the purpose of the discussion with the Committee is to talk about the annual Comprehensive Plan amendments and specifically the Planning Commission recommendations on the amendments. Dixon stated that the proposed amendments consist of six text amendments and three map amendments. Two of the map amendments have been privately initiated applications and one is a City initiated map amendment. Principal Planner Dixon reported that the Planning Commission held a Public Hearing on all of the amendments on October 22, 2013. The Commission recommends approval of all of the changes. Dixon noted that the Planning Commission recommendations were also reviewed at the November 12, 2013 Planning and Community Development Committee Meeting. The recommendations are being taken to the November 25, 2013 Planning and Community Development Committee Meeting for approval to move them forward for City Council action on December 2, 2013. Principal Planner Dixon answered questions asked by Chairman Wagner regarding how the rezoning would take place following the first of the year, 2014. Dixon stated that the rezones that are consistent with the City's Comprehensive Plan are taken to the City's Hearings Examiner. Dixon pointed out that the items that have been added are included in the Committee Members' Comprehensive Plans Binders and have been printed on yellow paper. The changes consist of the draft minutes from the Planning Commission's Public Hearing, a support letter from the City of Federal Way School District in support of adopting their capital facilities plans, and five pages that were changed in the City's Capital Facilities Plan. Page 7 of 11 Page 10 of 80 In response to a question asked by Vice -Chair Peloza, Principal Planner Dixon stated that there is an application fee for the Comprehensive Plan amendment, a simultaneous rezone, and separate application for the environmental checklist, which is required for the environmental review process. E. Fulmer Wellfield Feasibility Costs & Schedule (Repp) Director Dowdy announced that staff received the City's Cascade Water Alliance certificate and the City can now move forward with negotiations with Tacoma Public Utilities. Director Dowdy distributed a term sheet received from the Tacoma staff that was received at a wholesale water conference. Dowdy explained the methods by which Tacoma intends to encourage wholesale water users to take more water. The Committee, Mayor Lewis and Director Dowdy discussed the reduction in the cost of water and the terms sheet. Director Dowdy recognized Mayor Lewis' contribution to the negotiations. Director Dowdy suggested that the terms be reviewed at the next Public Works Committee Meeting so that the Mayor can provide Tacoma with a letter of response to the terms. Mayor Lewis spoke about the importance of preserving the City's water rights and continuing with the improvements to Fulmer Field. Utilities Engineer Repp stated that the new Tacoma water terms may affect how the City decided to move forward with the improvements of Fulmer Field. Utilities Engineer Repp answered to questions asked by Member Osborne regarding the chemical redevelopment of Wells 2 and 6. Utilities Engineer Repp reviewed the estimate of cost and budget summary with the Committee. Utilities Engineer Repp spoke about some of the decisions that the Committee needs to consider regarding the treatment and rehabilitation of Well 7 in light of the announcement made by Director Dowdy relating to TPU's water rates. Assistant Director /City Engineer SeIle responded to questions asked by Mayor Lewis regarding the net affect to water supply if the City uses Well 6 and Well 2 and abandons Well 7. Rather than just focusing on just Fulmer Well -field Assistant Director /City Engineer SeIle suggested a review of the entire water system be completed to Page 8 of 11 CA.A Page 11 of 80 develop a balanced policy concerning water purchase versus local supply. The Committee, Mayor Lewis and staff discussed how to proceed. Chairman Wagner asked for a matrix outlining the various water rights. In response to questions asked by Member Osborne, Utilities Engineer Repp discussed the causes of the conflicts between Wells 2 and 6. Utilities Engineer Repp answered questions asked by Chairman Wagner regarding the Comprehensive Water Plan update process and modeling. The Committee agrees that staff should proceed with completing the feasibility assessment and temporary work on Well 6. F. Capital Project Status Report (Gaub) Item 9 — CP1225 — West Valley Highway Preservation — 15th NW to 37th NW: Assistant City Engineer Gaub stated that the paving and striping are complete and there is just clean up and some concrete work remaining, in response to a question asked by Chairman Wagner. Item 11 — CP1120 — Lea Hill Safe Routes to Schools Improvements: Chairman Wagner asked for the project's status. Assistant City Engineer Gaub stated that Puget Sound Energy (PSE) is in the process of relocating a pole a then the signal work may begin. Item 12 — CP0912 — Citywide Guardrail Improvements: Assistant City Engineer Gaub stated that there is no conflict between the guardrails and the new development on Kersey Way. Item 15 — CP1222 — Citywide Traffic Signal Improvements: Member Osborne asked about the status of the turn signals on Auburn Way S and Cross Street. Transportation Manager Para answered that there is no project schedule yet. Assistant City Engineer Gaub added that the project is currently soliciting bids and will open later this week and staff will not have a schedule from the contractor until mid to late December. Item 17 & Item 18 — Auburn Way South Corridor Improvements: Mayor Lewis stated that there will be large display maps and each individual will have copies of the maps at the meeting Page 9 of 11 CA.A Page 12 of 80 with the Muckleshoot Indian Tribe (MIT) on Tuesday, in response to a question asked by Chairman Wagner. Item 36 — CP1224 — 2013 Local Street Reconstruction: Member Osborne asked if what the additional costs are for the added sidewalk work being done on H Street. Assistant City Engineer Gaub stated that she does not have that specific cost, but the amount is within the contingency for the project. G. Significant Infrastructure Projects by Others - Public Works Status Report (Gaub) This item was not discussed. H. Action Tracking Matrix (Dowdy) Vice -Chair Peloza stated that Item G can be removed from the matrix, as the item is complete. I. Ordinance No. 6490* (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, Repealing Section 3.04.265 of the Auburn City Code Relating to the Golf Course Fund This item was discussed following Discussion Item C. Finance Director Coleman explained that Ordinance No. 6490 repeals the code that established the fund for the Golf Course. The City intends to bring the Golf Course fund and associated debt back to the General Fund. Finance Director distributed an amendment to Ordinance No. 6474, which includes the abolishment of the Golf Course fund as well as the associated debt services fund. Mayor Lewis noted that the Golf Course will become part of the Parks Department. Finance Director Coleman answered questions asked by Vice -Chair Peloza regarding the benefits of including the Golf Course in the General Fund. Chairman Wagner spoke about the possibility of increased use of the Golf Course for events. The Committee supported introduction and adoption of Ordinance No. 6490. IV. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:59 p.m. CA.A Page 10 of 11 Page 13 of 80 CA.A Approved this 2nd day of December, 2013. Rich Wagner, Chairman Jennifer Cusmir, Public Works Department Secretary Page 11 of 11 Page 14 of 80 AGENDA BILL APPROVAL FORM IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Agenda Subject: Public Works Project No. CP1222 Department: Public Works Attachments: Budget Status Sheet Bid Tabulation Summary Vicinity Map Administrative Recommendation: Date: November 25, 2013 Budget Impact: $0 Public Works Committee recommend City Council award Contract No. 13 -15 to Valley Electric Co. on their low bid of $351,662.00 for Project No. CP1222, Citywide Traffic Signal Safety Improvements Background Summary: The Citywide Traffic Signal Safety Improvement project will construct various safety improvements at the following locations: Auburn Way North /4th Street NE Auburn Way N /1st Street NE Auburn Way N/E Main St Auburn Way S /2nd Street SE Auburn Way S /4th Street SE Auburn Ave NE /1st Street NE A Street SE /2nd Street SE A Street SE /3rd Street SE A Street SE /6th Street SE A Street SE /17th Street SE A Street SE /29th Street SE C Street SW /8th Street SW C Street SW /15 St SW These improvements will include flashing yellow arrow left turn operations, auxiliary signal heads, vehicle detection systems, signal head backplates with yellow reflective yellow tape and new LED signal head lamps. A project budget contingency of $9,027.00 remains in the 102 Arterial Street Fund CA.B AUBURN * MORE THAN YOU IMAGINED Page 15 of 80 Reviewed by Council Committees: Public Works Councilmember: Wagner Staff: Lee Meeting Date: December 2, 2013 Item Number: CA.B CA.B AUBURN * MORE THAN YOU IMAGINED Page 16 of 80 BUDGET STATUS SHEET Project No: CP1222 Project Title: Citywide Traffic Signal Safety Improvements Project Manager: Robert Lee Initiation Date: 9/25/2012 Advertisement Date: 10/29/2013 Award Date: O Project Initiation O Permision to Advertise • Contract Award O Change Order Approval O Contract Final Acceptance Date: November 21, 2013 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior Years 2012 2013 Future Years Total 102 Fund - Unrestricted 0 1,916 80,000 0 81,916 102 Fund - Federal Grant 0 0 400,000 0 400,000 Total 0 1,916 480,000 0 481,916 Estimated Cost (Funds Needed) Activity Prior Years 2012 2013 Future Years Total Design Engineering - City Costs 0 1,916 37,462 0 39,378 Design Engineering - Consultant Costs 0 0 0 0 0 Construction Contract Bid *102 Fund Project Contingency () 0 351,662 (9,027) 351,662 Authorizied Contingency (15 %) 102 Funds Required 0 52,749 0 52,749 Construction Engineering - City Costs 29,100 29,100 Total 0 1,916 470,973 0 472,889 * ( #) in the Budget Status Sections indicates Money the City has available. H: \PROJ \CP1222 - Citywide Traffic Signal Safety Imp \Budget \CP1222 BudgetStatusSheet.xls CA. B 1 of 1 Page 17 of 80 111-1 Arterial Jtreet tsuaget Jtatus Prior Years 2012 2013 Future Years Total *102 Funds Budgeted () 0 (1,916) (480,000) 0 (481,916) 102 Funds Needed 0 1,916 470,973 0 472,889 *102 Fund Project Contingency () 0 0 (9,027) 0 (9,027) 102 Funds Required 0 0 0 0 0 * ( #) in the Budget Status Sections indicates Money the City has available. H: \PROJ \CP1222 - Citywide Traffic Signal Safety Imp \Budget \CP1222 BudgetStatusSheet.xls CA. B 1 of 1 Page 17 of 80 Project Name: Prepared by: Bid Date: BID TABULATION BID TOTALS SUMMARY CP1222, Citywide Traffic Signal Improvements, Contract 13 -15 City of Auburn 11/21/13 ENGINEER'S ESTIMATE: $ 435,000.00 AVERAGE BASIC BID AMOUNT: $ 369,449.97 BASIC BID SPREAD AMOUNT: $ 47,232.11 Basic BID Amount Spread $ Spread % LOW BIDDER: Valley Electric of Mt. Vernon $ 351,662.00 - $83,338.00 - 19.16% Second Bidder: Transportation Systems, Inc. $ 353,890.15 - $81,109.85 - 18.65% Total BID (No Tax Appicable) Valley Electric of Mt. Vernon $ 351,662.00 Transportation Systems, Inc. $ 353,890.15 Pride Electric, Inc. $ 365,855.00 Totem Electric of Tacoma $ 376,948.59 WestCoast Signal Non - Responsive VELA Electric $ 398,894.11 11/22/2013 (2:40 PM) h:l rojlbidtabs1CP1222 BT.xls CA.B Page 18 of 80 3 8TH ST NE . . . . . . . . . . . . . . . . . . . . . . . . . . 5E 320T i . . . . . . . . . . . . . . . . . . . . . . . 8711...83. • ..517.................. sTN sT NH x m m 4TN...ST.'.E,.,......... 4TH ST HE o zz m m ri x 2ND ST „NE y r 2NR..ST.i E ... ..................2N9..ST,..N.. v_ A • A i ;151.53...N: ..1 :....SI...NE.r 4 g EMAIN ST m EMAIN ST ...... _1TN...91.NE... 3RD ST NE 2N0 SINE_ 1ST ST NE R PL NE - 14 2ND ST SE ...111L ST ............................. r 519 "51 1A....._ TrN... sT.. se .............................. ..............�'..�.�......nH.. ST.. sE.......... P" 8TH S r 91 1B 8Th.... SI... SE; .................................... ................8TH ....SI...SE tg 9111 ST SE ..... 901...81 SE 14 12TH ST SE 12TH ST SE TN...ST. 15'. ST SE 17TH ST SE �..C....,PL... SE 17TH or Si 19TN....ST...SE IMPROVEMENT LOCATION 215T 5T SE ,YI 4, 21ST 5T SE'. .79TN...5T..S 20TN..s1.96/ 22ND 5T ! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23RD ST SE,,,, . . . . . . . . . . . . . .2419 5T SE 24TN....56. ............ ............................... 28711 sT 5E 28111 ST SE . ..............................y 27195796 2719 5T SE ....... ............................... 0 _..28111..S71E..........287H ST SE... ... D._P1 SE 29TH STSE 291H ST SE r 28TH 5T SE Bi 4 4 A ♦R A {2 14 CTIN OF CAB- As I NG.TON ]P U ]1EE3:]LI 0 ]Il ]KS ID:E]PA ]Il T] Eil T CP1222 Citywide Traffic Signal Safety Imp. VICINITY MAP Pam November, 2013 AGENDA BILL APPROVAL FORM Iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Agenda Subject: Annual On -Call Agreements Department: Public Works Attachments: On -Call Service and Consulting Contracts List Administrative Recommendation: Date: November 21, 2013 Budget Impact: $0 Public Works Committee recommend City Council approve the Annual On -Call Professional Service Agreements and Amendments for 2014. Background Summary: The annual on -all agreements are used to supplement the City's staff resources or to perform specialized services not available within the City. Having these resources available provides the City with the flexibility to complete small tasks or projects in an efficient and timely manner as they are needed through out the year. Each agreement is written to provide the total "Not to Exceed" amount for the year, however, actual expenditures under each agreement are authorized by the City through specific Task Orders. Each Task Order provides a specific Scope of Work, Schedule, and Budget for the work to be completed by the consultant or service provider. All expenditures associated with these agreements will be in conformance with authorized budgets for the related projects or tasks. Attached is a list of the existing agreements and their proposed amendment amounts and the proposed new agreements and their "Not to Exceed" amount for 2014. Some existing agreements require a time extension only as there is sufficient balance remaining in the current agreements to carry out the anticipated 2014 work. Reviewed by Council Committees: Public Works Councilmember: Wagner Meeting Date: December 2, 2013 Staff: Gaub Item Number: CA.0 CA.0 AUBURN * MORE THAN YOU IMAGINED Page 20 of 80 City of Auburn On -Call Service and Consulting Contracts The City currently engages in several On -Call Annual Professional Service and Service Contracts for a variety of purposes. These services are used to supplement the existing City resources when necessary, and to improve the City's timeliness and flexibility for meeting both project and development demands. The following is a description of the current services proposed for 2014. Some contracts are proposed as extensions of the current contracts and several are new contracts for 2014. The highlighted number shown below is the amount being authorized with this action. Professional Engineering, Survey and Architechtural Services Contract Number Firm Name 2013 2014 P oposed Expenditures/ Encumbrances Remaining Contract Amount Amendment Amount Total Contract Amount Geotechnical Engineering The consultant performs geotechnical investigations and assists with the analysis and management of contaminated materials as needed. AG -C -356 New Agreement Terracon Shannon & Wilson $30,000 N/A N/A N/A N/A N/A N/A $50,000 Signal /Roadway Design This consultant may perform dengineering design related to roadway improvments and traffic signal and lighting system designs. AG -C -411 New Agreement Parametrix KPG, Inc $32,000 N/A $68,000 N/A $0 N/A $68,000 $50,000 Utility Design This consultant may perform engineering design related to utility facilities and systems. AG -C -412 Jacobs Engineering g g $60,000 $40,000 $60,000 $100,000 Structural Engineering This consultant may perform structural design and evaluations related to capital projects. New Agreement KPFF N/A N/A N/A $25,000 Construction Management This consultant may provide additional staffing resources for construction management, administration and inspection services as requested by the City. AG -C -413 Harris and Associates $50,000 $0 $125,000 $125,000 Land Survey The Land Survey consultant may perform topographic, design, construction and boundary surveys as necessary to supplement the City survey Crew. New Agreement New Agreement Parametrix David Evans and Associates $21,500 $17,870 N/A N/A N/A N/A $40,000 $30,000 Wetland and Environmental The wetland and environmental services provided by the consultant may include environmental permitting, wetland delineation, wetland mitigation development and wetland system monitoring. New Agreement The Watershed Company $15,000 N/A N/A $30,000 Landscape Architecture The consultant may provide services related to the planning and construction for park facility projects and /or Public Works projects as necessary. New Agreement Robert W. Droll Landscape ArchitE $0 N/A N/A $30,000 Transportation Modeling The consultant may provide modeling services related to planning and design for the City's transporation systems that may be related to both capital and development projects as well as general system needs. AG -C -410 Fehr and Peers $4,100 $13,690 $0 $13,690 NPDES Support This consultant provides support as requested by the City for implmentation and reporting required by the City's NPDES Phase 2 Permit. AG -C -398 Brown and Caldwell $51,284 $13,211 $50,000 $63,211 Water Modeling The consultant may provide modeling services related to planning and design for the City's water system that may be related to both capital and development projects as well as general system needs. AG -C -363 Carollo Engineers $123,962 $41,897 $90,000 $131,897 Sanitary Sewer and Storm Water Modeling The consultant may provide modeling services related to planning and design for the City's sanitary sewer and storm drainage systems that may be related to both capital and development projects as well as general system needs. AG -C -362 Brown and Caldwell $85,771 $53,588 $50,000 $103,588 Other Services Contract Number Firm Name 2013 2014 Proposed Expenditures/ Encumbrances Remaining Contract Amount Amendment Amount Total Contract Amount Appraisal and Appraisal Review These consultants provide appraisal services for property and right -of -way valuation for all departments within the City. Where necessary, the consultants may also provide appraisal review services. AG -S -054 AG -S -055 The Granger Company Appraisal Group of the Northwest $4,000 $17,000 $21,000 $8,000 $4,000 $17,000 $25,000 $25,000 Wetland Invasive Plant Species Maintenance Perform spraying of invasive plant species in and adjacent to wetland areas. Potential areas for spray treatments include the Mohawk Plastics Wetland Mitigation site, the S. 277th St Reconstruction Wetland Mitigation sites, the A Street NW Mitigation site, the Auburn Environmental Park and the Inter -Urban Trail. New Agreement Firm Selection is in process. $62,500 N/A N/A $70,000 CA.0 2014 Annual Consulant Summary.xls Page 21 of 80 WA S I' I o , I AGENDA BILL APPROVAL FORM IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Agenda Subject: Public Works Project No. EM0902 Department: Public Works Attachments: Budget Status Sheet Final Pay Esimates Vicinity Map Administrative Recommendation: Date: November 21, 2013 Budget Impact: $0 Public Works Committee recommend City Council approve Final Pay Estimate No. 2 to Small Works Contract No. 13 -13 in the amount of $14,692.78 and accept construction of Project No. EM0902, Auburn Valley Drive -In Site Restoration. Background Summary: During the Fall of 2012, the temporary flood control barriers were removed from the Auburn Valley Drive -In property and a number of disturbed areas were restored back to their original condition, but due to the poor weather and soft ground condition the restoration process was suspended. This project finished restoring the Auburn Valley Drive -In property back to the original condition. A project budget contingency of $768,350.67 remains in the King County Flood Control District fund and $256,117.56 remains in the King County Flood Control District Opportunity Fund. Reviewed by Council Committees: Public Works Councilmember: Wagner Staff: Truong Meeting Date: December 2, 2013 Item Number: CA.D CA.D AUBURN * MORE THAN YOU IMAGINED Page 22 of 80 BUDGET STATUS SHEET Project No: EM0902 Project Title: Auburn Valley Drive -In Site Restoration Project Manager: Kim Truong Initiation Date: 07/02/12 Advertisement Date: 08/15/13 Award Date: 09/03/13 Date: November 20, 2013 O Initiation /Consultant Agreement O Permission to Advertise O Contract Award Change Order Approval C) Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior Years 2012 2013 Total King County Flood Control District (KCFCD) 0 787,110 818,410 1,605,520 KCFCD Opportunity Fund 0 262,370 272,804 535,174 Total 0 1,049,480 1,091,214 2,140,694 Estimated Cost (Funds Needed) Activity Prior Years 2012 2013 Total Design and Construction Engineering - City Costs 0 72,909 19,276 92,184 Closed Construction Contract 0 972,862 50,059 972,862 Construction Contract 0 0 69,975 69,975 Line Item Changes 0 0 ('iii 550) (22 550) Other 3,710 45 3,755 Total 0 1,049,480 66,745 1,116,226 King County Flood Control District Budget Status KCFCD Opportunity Fund Budget Status Prior Years 2012 2013 Total * KCFCD Funds Budgeted () 0 (787,110) (818,410) (1,605,520) KCFCD Funds Needed 0 787,110 50,059 837,169 * KCFCD Fund Project Contingency () 0 0 (768,351) (768,351) KCFCD Funds Required 0 0 0 0 KCFCD Opportunity Fund Budget Status * ( #) in the Budget Status Sections indicates Money the City has available. CA.D Page 23 of 80 Prior Years 2012 Future Years Total *Opportunity Funds Budgeted () 0 (262,370) (272,804) (535,174) Opportunity Funds Needed 0 262,370 16,686 279,056 *432 Fund Project Contingency () 0 0 (256,118) (256,118) 432 Funds Required 0 0 0 0 * ( #) in the Budget Status Sections indicates Money the City has available. CA.D Page 23 of 80 CITY OF AUBURN EM0902 PAY ESTIMATE #2 & FINAL CO. NO. 13 -13 Auburn Valley Drive -In Site Restoration SCHEDULE A: Site Improvements ITEM NO. ITEM DESCRIPTION ESTIMATE QUANTITY TOTAL QUANTITY PERIOD QUANTITY UNIT TYPE UNIT COST TOTAL COST PERIOD COST PERCENT EST. QTY. 1 Minor Changes 1 0.80 0.80 Eq. Adj. 5000.00 $ 4,009.87 $ 4,009.87 80% 2 Mobilization 1 1 LS 6500.00 $ 6,500.00 $ - 100% 3 Traffic Control Labor (Min. Bid $38.00 per hour) 8 0 HR 38.00 5000.00 5500.00 $ - $ - 0% Clearing and Grubbing 1 1 LS LS $ 5,000.00 $ 5,500.00 $ - $ - 100% 5 Removal of Structures and Obstructions 1 1 100% 6 Surface Grading 160 92 42 HR 150.00 $ 13,800.00 [ $ 6,300.00 58% 7 Crushed Surfacing Top Course 350 0 TON 17.00 $ - $ - 0% 8 PVC Drain Pipe 6 -inch Diam. 400 276 LF 7.50 $ 2,070.00 $ - 69% 9 Area Drain Type 50 7 2 EA 430.00 $ 860.00 $ - 29% 10 Temporary Water Pollution /Erosion Control 1 0.97 0.97 Eq. Adj. 2000.00 $ 1,930.20 $ 1,930.20 97% 11 Mowing and Spraying 13000 13000 6500 SY 0.28 $ 3,640.00 $ 1,820.00 100% CA.D h:lprojlpelEM0902 PE.xls SCHEDULE TOTAL $ 14,060.07 Period Dates Begin: Sept. 21, 2013 End: Oct. 20, 2013 Page 24 of 80 1of3 11/4/2013 at 11:04 AM CITY OF AUBURN EM0902, Auburn Valley Drive-In Site Restoration PROJECT SUMMARY CO. NO. 13 -13 PAY ESTIMATE #2 & FINAL Original Contract Contract Change Amount Orders Total Payment This Period Percent/Contract SCHEDULE A: Site Improvements Contract $ 63,904.00 $ $ 43,310.07 $ 14,060.07 Sales Tax (+9.5 %) $ 6,070.88 $ $ 4,114.46 $ 1,335.71 Retainage ( -5 %) $ (2,165.50) $ (703.00) SCHEDULE TOTAL $ 69,974.88 $ - $ 45,259.03 $ 14,692.78 TOTAL CONTRACT AMOUNT TO DATE (including Sales Tax) TOTAL PAYMENT TO CONTRACTOR PAYMENT DUE CONTRACTOR: CA.D Period Dates Begin: Sept. 21, 2013 End: Oct. 20, 2013 $ 47,424.53 $ 45,259.03 $ 14,692.78 $ 14,692.78 Page 25 of 80 h:lprojlpelEM0902 PE.xls 2 of 3 11/4/2013 at 11:04 AM 68% CITY OF AUBURN CO. NO. 13-13 EM0902 Auburn Valley Drive-In Site Restoration PAY ESTIMATE # 2 & FINAL CONTRACTOR: Henderson Partners 11302 Burnham Dr. NW Gig Harbor, WA, 98332 Phone: 253-851-5896 The undersigned has reviewed and approved this final pay estimate. I agree that it is a true and correct statement showing all monies due me from the City of Auburn under this contract; that I have carefully examined the final pay estimate estimate and understand it and that I hereby release the City of Auburn from any and all claims of whatsoever nature which I may have, arising out of this contract, which are not set forth in this estimate. PAYMENT DUE TO CONTRACTOR = 14,692.78 Signatures: ?fr, Contractor Date Inspector Date f/ 4/ Project Manager Date City Engineer Date CA.D hAprojlpelEM0902 PE.xls Page 26 of 80 3 of 3 11/4/2013 at 11:05 AM 1 NE NORTHERN NW. z 0 z... z 42nd ST NE B PL NW 37th 40th ST NE W z ST NE 35th PROJECT LOCATION 4IVER MHP ( CITY OF RN CA. ,WASHINGTON AUBURN VALLEY DRIVE -IN SITE RESTORATION VICINITY MAP AUGUST 2013 NOT TO SCALE AGENDA BILL APPROVAL FORM Iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Agenda Subject: Resolution No. 5001 Department: Public Works Attachments: Resolution No. 5001 Public Way Agreement No. 13 -34 Exhibit A Exhibit B Exhibit C Administrative Recommendation: Date: November 15, 2013 Budget Impact: $0 Public Works to recommend City Council to adopt Resolution No. 5001. Background Summary: Level 3 Communications, LLC, has applied for Public Way Agreement No 13 -34 for fiber optic conduit facilities located in the Union Pacific Railroad (UPRR) right -of -way which crosses the City's right -of -way. The facilities were authorized under Public Way Agreement No. 99 -04 which has expired. Public Way Agreement No 13 -34 was reviewed by City staff and the applicant and it was determined that the agreement meets the needs of the City and the applicant for the existing facilities in the right of way along the UPRR. At this time the applicant is not proposing to install or construct any new facilities in Auburn. Current facilities do not serve any customers in Auburn and only pass through the City. Resolution No. 5001 approves PWA 13 -34 upon filing with the City Clerk a Statement of Acceptance which is marked "Exhibit C ". Reviewed by Council Committees: Planning And Community Development, Public Works Councilmember: Wagner Staff: Mund Meeting Date: December 2, 2013 Item Number: RES.A RES.A AUBURN * MORE THAN YOU IMAGINED Page 28 of 80 RESOLUTION NO. 5001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE A PUBLIC WAY AGREEMENT BETWEEN THE CITY OF AUBURN AND LEVEL 3 COMMUNICATIONS, L.L.C. WHEREAS, Level 3 Communications, LLC. has applied to the City for a non - exclusive Public Way Agreement for the right of entry, use, and occupation of certain public rights -of -way within the City of Auburn, expressly to install, construct, erect, operate, maintain, repair, relocate and remove its facilities in, on, upon, along and /or across those right(s) -of -way; and WHEREAS, the City has reviewed Level 3 Communications, LLC's application and has determined that the location of Level 3 Communications' facilities within the requested rights -of -way is in the best interest of the City and the citizens of Auburn, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The Mayor of the City of Auburn is hereby authorized to execute a Public Way Agreement between the City of Auburn and Level 3 Communications, LLC. which agreement shall be in substantial conformity with Resolution No. 5001 PWA No. 13 -34 October 7, 2013 Page 1 of 2 RES.A Page 29 of 80 the Agreement a copy of which is attached hereto, marked as Exhibit "A" and incorporated herein by this reference. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. This resolution shall be in full force and effect upon passage and signatures hereon. Dated and Signed this day of , 2013. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam, City Clerk APPROVED AS TO FORM: Daniel B. Heid, City Attorney Resolution No. 5001 PWA No. 13 -34 October 7, 2013 Page 2of2 RES.A Page 30 of 80 CITY OF AUBURN PUBLIC WAY AGREEMENT WITH LEVEL 3 COMMUNICATIONS, LLC This Public Way Agreement is entered into by and between the City of Auburn, Washington, a municipal corporation ( "City ") and Level 3 Communications, LLC a Delaware limited liability company ( "Grantee "). WHEREAS, Grantee has applied to the City for a non - exclusive Public Way Agreement for the right of entry, use, and occupation of certain public right(s) -of -way within the City of Auburn, expressly to install, construct, erect, operate, maintain, repair, relocate and remove its facilities in, on, upon, along and /or across those right(s) -of -way; and WHEREAS, the City has reviewed the Grantee's application and determined that the location of Grantee's facilities within the requested right(s)- of -way is in the best interest of the City and the citizens of Auburn, NOW, THEREFORE, in consideration of the mutual benefits and conditions set forth below, the parties hereto agree as follows: Section 1. Notice A. Written notices to the parties shall be sent by certified mail to the following addresses, unless a different address shall be designated in writing and delivered to the other party. City: with a copy to: Grantee: Engineering Aide, Public Works Department - Transportation City of Auburn 25 West Main Street Auburn, WA 98001 -4998 Telephone: (253) 931 -3010; Fax: (253) 931 -3048 City Clerk City of Auburn 25 West Main Street Auburn, WA 98001 -4998 NIS Contract Management Level 3 Communications, LLC 1025 Eldorado Blvd Broomfield, CO 80021 Telephone: (720) 888 -1000 C A. ,level ecom Resolution No. 5001 Exhibit "A" PWA No. 13 -34 October 7, 2013 Page 1 of 14 RES.A Page 31 of 80 with a copy to: General Counsel Level 3 Communications, LLC 1025 Eldorado Blvd Broomfield, CO 80021 Telephone: (720) 888 -1000 B. Any changes to the above - stated Grantee information shall be sent to the City's Engineering Aide, with copies to the City Clerk, referencing the title and date of this agreement. C. The Grantee's voice and fax telephone numbers shall be staffed at a minimum of between 8 AM and 4 PM Pacific Time. Section 2. Grant of Right to Use Public Way A. Subject to the terms and conditions stated herein, the City grants to the Grantee general permission to enter, use, and occupy the right(s) -of -way specified in Exhibit "A ", attached hereto (the "Public Way "). B. The Grantee is authorized to install, remove, construct, erect, operate, maintain, relocate and repair the facilities specified in Exhibit "B ", attached hereto, and all necessary appurtenances thereto, ( "Grantee Facilities ") for provision of lawful communications, including, without limitation, long distance voice and data communications and other lawful communications as disclosed to the City from time to time ( "Grantee Services ") in, along, under and across the Public Way, for the sole purpose of providing commercial utility or telecommunications services to persons or areas outside the City. C. This Public Way Agreement does not authorize the use of the Public Way for any facilities or services other than Grantee Facilities and Grantee Services, and it extends no rights or privilege relative to any facilities or services of any type, including Grantee Facilities and Grantee Services, elsewhere within the City. D. This Public Way Agreement is non - exclusive and does not prohibit the City from entering into other agreements, including Public Way Agreements, impacting the Public Way, unless the City determines that entering into such agreements interferes with Grantee's rights under this Agreement. E. Except as explicitly set forth herein, this Public Way Agreement does not waive any rights that the City has or may hereafter acquire with respect to the Public Way or any other City roads, rights -of -way, property, or any portions Resolution No. 5001 Exhibit "A" PWA No. 13 -34 October 7, 2013 Page 2 of 14 RES.A Page 32 of 80 thereof. This Public Way Agreement shall be subject to the power of eminent domain, and in any proceeding under eminent domain, the Grantee acknowledges its use of the Public Way shall have no value. F. The City reserves the right to change, regrade, relocate, abandon, or vacate the Public Way. If, at any time during the term of this Public Way Agreement, the City vacates any portion of the Public Way, the City shall reserve an easement for public utilities within that vacated portion, pursuant to RCW 35.79.030, within which the Grantee may continue to operate the Grantee Facilities under the terms of this Public Way Agreement for the remaining period set forth under Section 3. G. The Grantee agrees that its use of Public Way shall at all times be subordinated to and subject to the City and the public's need for municipal infrastructure, travel, and access to the Public Way, except as may be otherwise required by law. H. Should the Grantee seek to use the Public Way to provide services, including Grantee Services, to City residents or businesses, the Grantee shall apply for, obtain, and comply with the terms of a City franchise agreement for such use. Entry into a City franchise agreement shall automatically terminate this Agreement. Section 3. Term of Agreement A. This Public Way Agreement shall run for a period of five (5) years, from the date of execution specified in Section 5. B. Renewal Option of Term: The Grantee may renew this Public Way Agreement for an additional five (5) year period upon submission and approval of the application specified under ACC 20.04.120, as it now exists or is amended, within the timeframe set forth therein (currently 180 to 120 days prior to expiration of the then - current term). Any materials submitted by the Grantee for a previous application may be considered by the City in reviewing a current application, and the Grantee shall only submit those materials deemed necessary by the City to address changes in the Grantee Facilities or Grantee Services, or to reflect specific reporting periods mandated by the ACC. Section 4. Definitions For the purpose of this agreement: "ACC" means the Auburn City Code. Resolution No. 5001 Exhibit "A" PWA No. 13 -34 October 7, 2013 Page 3 of 14 RES.A Page 33 of 80 "Emergency" means a condition of imminent danger to the health, safety and welfare of Persons or property located within the City including, without limitation, damage to Persons or property from natural consequences, such as storms, earthquakes, riots, acts of terrorism or wars. "Maintenance or Maintain" shall mean examining, testing, inspecting, repairing, maintaining and replacing the existing Grantee Facilities or any part thereof as required and necessary for safe operation. "Relocation" means permanent movement of Grantee facilities required by the City, and not temporary or incidental movement of such facilities, or other revisions Grantee would accomplish and charge to third parties without regard to municipal request. "Rights -of -Way" means the surface and the space above and below streets, roadways, highways, avenues, courts, lanes, alleys, sidewalks, easements, rights -of -ways and similar public properties and areas. Section 5. Acceptance of Public Way Agreement A. This Public Way Agreement, and any rights granted hereunder, shall not become effective for any purpose unless and until Grantee files with the City Clerk (1) the Statement of Acceptance, attached hereto as Exhibit "C ", (2) all verifications of insurance coverage specified under Section 15, and (3) the financial guarantees specified in Section 16 (collectively, "Public Way Acceptance "). The date that such Public Way Acceptance is filed with the City Clerk shall be the effective date of this Public Way Agreement. B. Should the Grantee fail to file the Public Way Acceptance with the City Clerk within thirty (30) days after the effective date of the resolution approving the Public Way Agreement, said agreement will automatically terminate and shall be null and void. Section 6. Construction and Maintenance A. The Grantee shall apply for, obtain, and comply with the terms of all permits required under ACC Chapter 12.24 for any work done upon Grantee Facilities. Grantee shall comply with all applicable City, State, and Federal codes, rules, regulations, and orders in undertaking such work, which shall be done in a thorough and proficient manner. B. Grantee agrees to coordinate its activities with the City and all other utilities located within the Public Way. Resolution No. 5001 Exhibit "A" PWA No. 13 -34 October 7, 2013 Page 4 of 14 RES.A Page 34 of 80 C. The City expressly reserves the right to prescribe how and where Grantee Facilities shall be installed within the Public Way and may from time to time, pursuant to the applicable sections of this Public Way Agreement, require the removal, relocation and /or replacement thereof in the public interest and safety at the expense of the Grantee. D. Before commencing any work within the Public Way, the Grantee shall comply with the One Number Locator provisions of RCW Chapter 19.122 to identify existing utility infrastructure. Section 7. Repair and Emergency Work In the event of an emergency, the Grantee may commence such repair and emergency response work as required under the circumstances, provided that the Grantee shall notify the City's City's Engineering Aide in writing as promptly as possible, before such repair or emergency work commences, or as soon thereafter as possible, if advance notice is not practicable. The City may act, at any time, without prior written notice in the case of emergency, but shall notify the Grantee in writing as promptly as possible under the circumstances. Section 8. Damages to City and Third -Party Property Grantee agrees that should any of its actions under this Public Way Agreement impair or damage any City property, survey monument, or property owned by a third - party, Grantee will restore, at its own cost and expense, said property to its original condition. Such repair work shall be performed and completed to the satisfaction of the City Engineer. Section 9. Location Preference A. Any structure, equipment, appurtenance or tangible property of a privately -owned utility, other than the Grantee's, which was installed, constructed, completed or in place prior in time to Grantee's application for a permit to construct or repair Grantee Facilities under this Public Way Agreement shall have preference as to positioning and location with respect to the Grantee Facilities. However, to the extent that the Grantee Facilities are completed and installed prior to new or additional structures, equipment, appurtenances or tangible property of an earlier privately -owned utility being installed or completed, then the Grantee Facilities shall have priority. These rules governing preference shall continue in the event of the necessity of relocating or changing the grade of any such City road or right -of -way. A relocating utility shall not necessitate the relocation of another utility that otherwise would not require relocation. This Section shall not apply to any City facilities or utilities that may in the future require the relocation of Grantee Facilities. Such relocations shall be governed by Section 11. Resolution No. 5001 Exhibit "A" PWA No. 13 -34 October 7, 2013 Page 5 of 14 RES.A Page 35 of 80 B. Grantee shall maintain a minimum underground horizontal separation of five (5) feet from City water facilities and ten (10) feet from above- ground City water facilities; provided, that for development of new areas, the City, together with Grantee and other utility purveyors or authorized users of the Pubic Way, will develop and follow the City Engineer's determination of a consensus for guidelines and procedures for determining specific utility locations, subject additionally to this agreement and to a Franchise agreement, should one become necessary. Section 10. Grantee Information A. Grantee agrees to supply, at no cost to the City, such information as the Director of Public Works, or his or her designee, find necessary to coordinate municipal functions with Grantee's activities and to fulfill any municipal obligations under state law. Said information shall include, at a minimum: as -built drawings of Grantee Facilities; installation inventory; and maps and plans showing the location of existing or planned facilities within the City. Said information shall be provided either in hard copy and /or electronic format as requested by the City, compatible with the City's then - current database system, including the City's geographic information Service (GIS) data base. Grantee shall keep the City's Engineering Aide informed of its long -range plans for coordination with the City's long -range plans. B. The parties understand that Washington law limits the ability of the City to shield from public disclosure any information given to the City. Grantee shall clearly mark any information that it provides to the City as "Proprietary" information if Grantee believes that disclosure of that information would be exempt under the trade secrets exemption in RCW 42.56.270. The City agrees that if it receives a request for Grantee's proprietary information, it will initially assert the exemption under 42.56.270, and will notify Grantee of the request. The City shall not initiate legal action to prevent disclosure of Grantee's proprietary information. If a requestor files a lawsuit to compel disclosure, Grantee agrees to defend the action at Grantee's sole expense. Additionally, Grantee shall indemnify and hold harmless the City for any loss or liability for costs for attorneys fees because of non - disclosures requested by Grantee under Washington's open public records law, provided reasonable notice and opportunity to defend was given to Grantee or Grantee is made aware of the pending of a request or claim. Section 11. Relocation, of Grantee Facilities A. Except as otherwise so required by law, Grantee agrees to relocate, remove, or reroute its facilities at its sole expense and liability and at no Resolution No. 5001 Exhibit "A" PWA No. 13 -34 October 7, 2013 Page 6 of 14 RES.A Page 36 of 80 expense or liability to the City, except as may be required by RCW Chapter 35.99, or as further provided by Title 20 ACC, as ordered by the City Engineer, and upon sixty (60) days written notice from the City. Pursuant to the provisions of Section 14, Grantee agrees to indemnify, defend and hold the City harmless from any customer or third -party claims for service interruption or other losses in connection with any such change, relocation, abandonment, or vacation of the Public Way. B. In the event that the Public Way shall become a Primary State Highway as provided by law, the State Department of Transportation may order the Grantee to perform or undertake, at its sole expense, changes to the location of Grantee Facilities so that the same shall not interfere with such state highway and so that such facilities shall conform to such new grades or routes as may be established. C. If a readjustment or relocation of the Grantee Facilities is necessitated by a request from a party other than the City, that party shall pay the Grantee the actual costs thereof. Section 12. Abandonment and or Removal of Grantee Facilities A. Within one hundred and eighty (180) days of Grantee's permanent cessation of use of the Grantee Facilities, or any portion thereof, the Grantee shall, at the City's discretion, either abandon in place or remove the affected facilities. B. The parties agree that those conduits specified in Exhibit E, attached hereto, have been abandoned by the Grantee and are the property of the City. The City has all responsibility for the operation and maintenance of those conduits. In consideration of the Grantee releasing all claims it may have to the ownership of the conduits, the City grants the Grantee the right to use one conduit within each of the multi- conduit bundle shown in Exhibit E for the period of this Public Way Agreement, including any renewals thereof under Section 3. C. The parties expressly agree that this Section shall survive the expiration, revocation or termination of this Public Way Agreement. Section 13. Undergrounding A. The parties agree that this Public Way Agreement does not limit the City's authority under federal law, state law, or the ACC, to require the undergrounding of utilities. B. Whenever the City requires the undergrounding of aerial utilities in the Public Way, the Grantee shall underground the Grantee Facilities in the Resolution No. 5001 Exhibit "A" PWA No. 13 -34 October 7, 2013 Page 7 of 14 RES.A Page 37 of 80 manner specified by the City Engineer, and where other utilities are present and involved in the undergrounding project, Grantee shall only be required to pay its fair share of common costs borne by all utilities, in addition to the costs specifically attributable to the undergrounding of Grantee Facilities. Common costs shall include necessary costs for common trenching and utility vaults. Fair share shall be determined in comparison to the total number and size of all other utility facilities being undergrounded. Section 14. Indemnification and Hold Harmless A. The Grantee shall defend, indemnify, and hold the City and its officers, officials, agents, employees, and volunteers harmless from any and all costs, claims, injuries, damages, losses, suits, or liabilities of any nature including attorneys' fees arising out of or in connection with the Grantee's performance under this Public Way Agreement, except to the extent such costs, claims, injuries, damages, losses, suits, or liabilities are caused by the negligence of the City. B. The Grantee shall hold the City harmless from any liability arising out of or in connection with any damage or loss to the Grantee Facilities caused by maintenance and /or construction work performed by, or on behalf of, the City within the Public Way or any other City road, right -of -way, or other property, except to the extent any such damage or loss is directly caused by the negligence or willful misconduct of the City, or any of its employees, contractors, agents, or representatives. C. The Grantee acknowledges that neither the City nor any other public agency with responsibility for fire fighting, emergency rescue, public safety or similar duties within the City has the capability to provide trench, close trench or confined space rescue. The Grantee, and its agents, assigns, successors, or contractors, shall make such arrangements as Grantee deems fit for the provision of such services. The Grantee shall hold the City harmless from any liability arising out of or in connection with any damage or loss to the Grantee for the City's failure or inability to provide such services, and, pursuant to the terms of Section 14(A), the Grantee shall indemnify the City against any and all third - party costs, claims, injuries, damages, losses, suits, or liabilities based on the City's failure or inability to provide such services. D. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Grantee and the City, its officers, officials, employees, and volunteers, the Grantee's liability hereunder shall be only to the extent of the Grantee's negligence. It is further specifically and Resolution No. 5001 Exhibit "A" PWA No. 13 -34 October 7, 2013 Page 8 of 14 RES.A Page 38 of 80 expressly understood that the indemnification provided herein constitutes the City's and Grantee's waivers of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of the indemnifications set forth in this Section 14. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. E. Acceptance by the City of any work performed by the Grantee shall not be grounds for avoidance of this section. Section 15. Insurance A. The Grantee shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Grantee, its agents, representatives, or employees in the amounts and types set forth below: 1. Automobile Liability insurance covering all owned, non - owned, hired, and leased vehicles with a minimum combined single limit for bodily injury and property damage of $1,000,000.00 per accident. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000.00 each occurrence, $2,000,000.00 general aggregate and a $2,000,000.00 products - completed operations aggregate limit. Coverage shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products - completed operations, and personal injury and advertising injury and liability assumed under an insured contract. Aggregate limit of $2,000,000.00 can be satisfied by Excess Liability at $1,000,000.00. There shall be no endorsement or modification of the Commercial General Liability insurance for liability arising from explosion, collapse, or underground property damage. The City shall be named as an additional insured under the Grantee's Commercial General Liability insurance policy with respect to the work performed under this Public Way Agreement using ISO Additional Insured Endorsement CG 20 10 10 01 and Additional Insured - Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. Employer's Liability $1,000,000.00 per occurrence (Stop Gap Liability included in Employer's Liability.) Resolution No. 5001 Exhibit "A" PWA No. 13 -34 October 7, 2013 Page 9 of 14 RES.A Page 39 of 80 B. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Grantee's insurance coverage shall be primary insurance as respects the City. Any insurance, self- insurance, or insurance pool coverage maintained by the City shall be in excess of the Grantee's insurance and shall not contribute with it. 2. The Grantee's insurance shall be endorsed to state that coverage shall not be cancelled by either party except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Grantee shall furnish the City with documentation of insurer's A.M. Best rating and with original certificates and a copy of amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. E. Grantee shall have the right to self- insure any or all of the above - required insurance. Any such self insurance is subject to approval by the City. F. Grantee's maintenance of insurance as required by this Agreement shall not be construed to limit the liability of Grantee to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy to which the City is otherwise entitled at law or in equity. Section 16. Performance Security Pursuant to ACC Chapter 20.10, the Grantee shall provide the City with adequate security as specified in ACC Section 20.10.250, in a form and substance acceptable to the City, securing the Grantee's faithful compliance with the terms of this Public Way Agreement. Such guarantees shall be in the amount of ten thousand dollars ($10,000.00). Section 17. Successors and Assignees A. All the provisions, conditions, regulations and requirements herein contained shall be binding upon the successors, assigns of, and independent contractors of the Grantee, and all rights and privileges, as well as all obligations Resolution No. 5001 Exhibit "A" PWA No. 13 -34 October 7, 2013 Page 10 of 14 RES.A Page 40 of 80 and liabilities of the Grantee shall inure to its successors, assignees and contractors equally as if they were specifically mentioned herein wherever the Grantee is mentioned. B. This public way agreement shall not be leased, assigned or otherwise alienated without the express consent of the City by resolution; provided however, that Grantee may assign this public way agreement to an entity controlled by, controlling, or under common control with Grantee, or to an entity succeeding to substantially all of Grantee's assets (each a "Permitted Transferee ") upon written notice to the City, but without the need for such consent. C. Except for assignments to a Permitted Transferee, Grantee and any proposed assignee or transferee shall provide and certify the following to the City not less than one hundred twenty (120) days prior to the proposed date of transfer: (a) Complete information setting forth the nature, term and conditions of the proposed assignment or transfer; (b) All information required by the City of an applicant for a Public Way Agreement with respect to the proposed assignee or transferee; and, (c) An application fee which shall be set by the City, plus any other costs actually and reasonably incurred by the City in processing, and investigating the proposed assignment or transfer. Section 18. Dispute Resolution A. In the event of a dispute between the City and the Grantee arising by reason of this Agreement, the dispute shall first be referred to the operational officers or representatives designated by Grantor and Grantee to have oversight over the administration of this Agreement. The officers or representatives shall meet within fifteen (15) calendar days of either party's request for a meeting, whichever request is first, and the parties shall make a good faith effort to achieve a resolution of the dispute. B. If the parties fail to achieve a resolution of the dispute in this manner, either party may then pursue any available judicial remedies. This Public Way Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be exclusively in King County, Washington. The prevailing party in any such action shall be entitled to its attorneys' fees and costs of suit, which shall be fixed by the judge hearing the case, and such fees shall be included in the judgment. Resolution No. 5001 Exhibit "A" PWA No. 13 -34 October 7, 2013 Page 11 of 14 RES.A Page 41 of 80 Section 19. Enforcement and Remedies A. If the Grantee shall willfully violate, or fail to comply with any of the provisions of this Public Way Agreement through willful intent or gross negligence, or should it fail to heed or comply with any notice given to Grantee under the provisions of this agreement, the City may, at its discretion, provide Grantee with written notice to cure the breach within thirty (30) days of notification. If the City determines the breach cannot be cured within thirty days, the City may specify a longer cure period, and condition the extension of time on Grantee's submittal of a plan to cure the breach within the specified period, commencement of work within the original thirty day cure period, and diligent prosecution of the work to completion. If the breach is not cured within the specified time, or the Grantee does not comply with the specified conditions, the Grantee, and its successors or assignees, shall forfeit all rights conferred hereunder, and the Public Way Agreement may be revoked or annulled by the City with no further notification. B. Should the City determine that Grantee is acting beyond the scope of permission granted herein for Grantee Facilities and Grantee Services, the City reserves the right to cancel this Public Way Agreement upon thirty days (30) written notice to Grantee and require the Grantee to apply for, obtain, and comply with all applicable City permits, franchises, or other City permissions for such actions, and if the Grantee's actions are not allowed under the Auburn City Code, to compel Grantee to cease such actions. Section 20. Compliance with Laws and Regulations A. This Public Way Agreement is subject to, and the Grantee shall comply with all applicable federal and state or City laws, regulations and policies (including all applicable elements of the City's comprehensive plan), in conformance with federal laws and regulations, affecting performance under this Public Way Agreement. Furthermore, notwithstanding any other terms of this agreement appearing to the contrary, the Grantee shall be subject to the police power of the City to adopt and enforce general ordinances necessary to protect the safety and welfare of the general public in relation to the rights granted in the Public Way. B. The City reserves the right at any time to amend this Public Way Agreement to conform to any hereafter enacted, amended, or adopted federal or state statute or regulation relating to the public health, safety, and welfare, or relating to roadway regulation, or a City Ordinance enacted pursuant to such federal or state statute or regulation upon providing Grantee with thirty (30) days written notice of its action setting forth the full text of the amendment and identifying the statute, regulation, or ordinance requiring the amendment. Said Resolution No. 5001 Exhibit "A" PWA No. 13 -34 October 7, 2013 Page 12 of 14 RES.A Page 42 of 80 amendment shall become automatically effective upon expiration of the notice period unless, before expiration of that period, the Grantee makes a written call for negotiations over the terms of the amendment. If the parties do not reach agreement as to the terms of the amendment within thirty (30) days of the initial notice, the City may enact the proposed amendment, by incorporating the Grantee's concerns to the maximum extent the City deems possible. C. The City may terminate this Public Way Agreement upon thirty (30) days written notice to the Grantee, if the Grantee fails to comply with such amendment or modification. Section 21. License, Tax and Other Charges This Public Way Agreement shall not exempt the Grantee from any future license, tax, or charge which the City may hereinafter adopt pursuant to authority granted to it under state or federal law for revenue or as reimbursement for use and occupancy of public ways. Section 22. Consequential Damages Limitation Notwithstanding any other provision of this Agreement, in no event shall either party be liable for any special, incidental, indirect, punitive, reliance, consequential or similar damages. Section 23. Severability If any portion of this Public Way Agreement is deemed invalid, the remainder portions shall remain in effect. Section 24. Titles The section titles used herein are for reference only and should not be used for the purpose of interpreting this Public Way Agreement. DATED and SIGNED this day of , 20_. CITY OF AUBURN PETER B. LEWIS MAYOR Resolution No. 5001 Exhibit "A" PWA No. 13 -34 October 7, 2013 Page 13 of 14 RES.A Page 43 of 80 ATTEST: Danielle E. Daskam, City Clerk APPROVED AS TO FORM: Daniel B. Heid, City Attorney Resolution No. 5001 Exhibit "A" PWA No. 13 -34 October 7, 2013 Page 14 of 14 RES.A Page 44 of 80 Level 3 Exhibit A RN 'I11Y, t1/ /11'"Vxririrrrnry�irirrrrrirrmr ;nrirrnrfia VP' annumunno Level 3 Facilities RES.A fell" y yyOr; '...�yvd?rlJJJI% Hydrology Political Boundaries Transportation Streams City of Auburn Arterials Lakes and Rivers Surrounding Cities Highways King and Pierce Counties Locals Page 45 of 80 Exhibit "B" Grantee Facilities Fiber optic cable consisting of individual fiber optic strands. Grantee Services Level 3 Communications, LLC is a global provider of bandwidth infrastructure solutions, offering traditional lit and dark telecommunications services (including private lines and wavelengths, Internet access and co- location) to wholesale and enterprise customers over a fiber -optic network. Wholesale carrier customers include telecom, wireless, cable, LEC and Internet service providers. Enterprise customers include web - centric and technology businesses, government entities, educational institutions, financial services companies, healthcare providers and smaller firms needing to connect multiple facilities. Resolution No. 5001 PWA No. 13 -34 October 7, 2013 Page 1 of 1 RES.A Page 46 of 80 EXHIBIT "C" STATEMENT OF ACCEPTANCE Level 3 Communications, LLC, for itself, its successors and assigns, hereby accepts and agrees to be bound by all lawful terms, conditions and provisions of the Public Way Agreement attached hereto and incorporated herein by this reference. Level 3 Communications, LLC By: Date: Name: Title: STATE OF COLORADO ) )ss. COUNTY OF BROOMFIELD) On this day of , 20 , before me the undersigned, a Notary Public in and for the State of Colorado, duly commissioned and sworn, personally appeared, of Level 3 Communications, the company that executed the within and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said company, for the uses and purposes therein mentioned, and on oath stated that he /she is authorized to execute said instrument. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal on the date hereinabove set forth. Signature NOTARY PUBLIC in and for the State of Colorado, residing at MY COMMISSION EXPIRES: Resolution No. 5001 PWA No. 13 -34 October 7, 2013 Page 1 of 1 RES.A Page 47 of 80 AGENDA BILL APPROVAL FORM IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Agenda Subject: Resolution No. 5004 Department: Public Works Attachments: Resolution No. 5004 Exhibits Staff Report Vicinity Map Administrative Recommendation: Date: November 15, 2013 Budget Impact: $0 Public Works Committee to recommend City Council adopt Resolution No. 5004. Background Summary: Plan A Development LLC has applied to the City for vacation of the right -of -way of the alley between South Division Street and A Street SE, south of East Main Street, shown on Exhibit "A ". The applicant currently owns all but one of the surrounding parcels and is proposing to incorporate the right -of -way in the development of the adjacent properties for a more cohesive plan and better access for tenants and service vehicles. The application has been reviewed by City staff and utility purveyors who have an interest in this right -of -way. Through this review City staff has determined that the right of way is no longer necessary to meet the needs of the City and that a public hearing should be set to determine if said right -of -way may be vacated. Resolution No. 5004, if adopted by City Council, sets the date of the public hearing for Vacation No. V1 -13 for January 6, 2014. Reviewed by Council Committees: Planning And Community Development, Public Works Councilmember: Wagner Meeting Date: December 2, 2013 RES.B Staff: Mund Item Number: RES.B AUBURN * MORE THAN YOU IMAGINED Page 48 of 80 RESOLUTION NO. 5004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, SETTING A PUBLIC HEARING TO CONSIDER THE VACATION OF THE ALLEY BETWEEN SOUTH DIVISION STREET AND A STREET SE, SOUTH OF EAST MAIN STREET, WITHIN THE CITY OF AUBURN, WASHINGTON. WHEREAS, the City of Auburn, Washington, has received a petition signed by owners of at least two - thirds (2/3) of the property abutting right -of -way at the location of the Alley between South Division Street and A Street SE, south of East Main Street and adjacent to Parcel Nos. 7815700075, 7815700070, 7815700047, 7815700005, 7815700015, 7815700020 and 7815700030, within the City of Auburn, Washington, requesting that the same be vacated; and, WHEREAS, pursuant to Section 35.79.010 of the Revised Code of Washington, a hearing on such vacation shall be set by Resolution, with the date of such hearing being not more than sixty (60) days nor less than twenty (20) days after the date of passage of such Resolution. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. That a hearing on the vacation of the Alley between South Division Street and A Street SE, south of East Main Street, located within the City of Auburn, Washington, legally described as follows: Resolution No. 5004 ROW Vacation V1 -13 November 13, 2013 Page 1 RES.B Page 49 of 80 THAT PORTION OF THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 13, TOWNSHIP 21 NORTH, RANGE 4 EAST, W.M., IN KING COUNTY, WASHINGTON BEING THE EAST -WEST ALLEY LOCATED IN BLOCK 1, TOWN OF SLAUGHTER, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 2 OF PLATS, AT PAGE 56, RECORDS OF KING COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF LOT 1, BLOCK 1, IN SAID TOWN OF SLAUGHTER; THENCE WESTERLY ALONG THE SOUTH LINE OF LOTS 1 THROUGH 4, OF SAID BLOCK, NORTH 89 °05'41" WEST, 240.60 FEET TO THE SOUTHWEST CORNER OF SAID LOT 4; THENCE SOUTH 00 °56'35" WEST, 20.00 FEET TO THE NORTHWEST CORNER OF LOT 5, OF SAID BLOCK; THENCE EASTERLY ALONG THE NORTH LINE OF LOTS 5 THROUGH 8 OF SAID BLOCK, SOUTH 89 °05'41" EAST, 240.68 FEET TO THE NORTHEAST CORNER OF SAID LOT 8; THENCE NORTH 00 °42'53" EAST, 20.00 FEET TO THE POINT OF BEGINNING and as shown on the document attached hereto, marked as Exhibit "A" and incorporated herein by this reference, is hereby set for 7:30 p.m. on the 6th day of January, 2014, at the City Council Chambers at 25 West Main Street, Auburn, Washington, 98001, with all persons wishing to speak to the vacation at the public hearing being invited to attend. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation, including posting notice of such public hearing as required by State law and City Ordinance. Section 3. This Resolution shall be in full force in effect upon passage and signatures hereon. Resolution No. 5004 ROW Vacation V1 -13 November 13, 2013 Page 2 RES.B Page 50 of 80 DATED and SIGNED this day of , 2013. CITY OF AUBURN PETER B. LEWIS Mayor Attest: Danielle E. Daskam, City Clerk Approved as to Form: Daniel B. Heid, City Attorney Resolution No. 5004 ROW Vacation V1 -13 November 13, 2013 Page 3 RES.B Page 51 of 80 EXHIBIT "A" ]E1�47C MAIN sr min N 89'04'02" W SHEET 1 OF 2 SEE DETAIL PAGE 2 30' 30' 0 300.00' MEAS. (300.00' PLAT) 240.12' CALC. (240.00' 0 N) 120.05' CALC. (120' PLAT) 2 P.O.B. S.E. LOT CORNER 1, U aQ V° °' BLOCK 1, 240.60' -. AL ALLEY ,! ff N /.�.® (12o' PLAT) 119.93' CALC. ■` 240.68' a 120.05' CALI (12o' PLAT) LL N 241.16 CALC. (240.00' PLAT) O C.uE &E. M S 89'07'20" E 301.28' MEAS. (300.00' PLAT) RES.B GRAPHIC SCALE 50 0 25 1 inch = 50 ft. { r 30' N 00'42'53" E 30' PRIZM SURVEYING INC. P. 0. BOX 110700 TACOMA WA. 98411 ESTABLISHED OFFICE 253- 404 -0983 IBBa FAX 253- 404 -0984 CONSTRUCTION LAYOUT - BOUNDARY AND TOPOGRAPHIC SURVEYS REV 10/8/13, BY SDO JOB NO. 2012 -062 Page 52 of 80 EXHIBIT "B" SHEET 2 OF 2 THAT PORTION OF THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 13, TOWNSHIP 21 NORTH, RANGE 4 EAST, W.M., IN KING COUNTY, WASHINGTON BEING THE EAST -WEST ALLEY LOCATED IN BLOCK 1, TOWN OF SLAUGHTER, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 2 OF PLATS, AT PAGE 56, RECORDS OF KING COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF LOT 1, BLOCK 1, IN SAID TOWN OF SLAUGHTER; THENCE WESTERLY ALONG THE SOUTH LINE OF LOTS 1 THROUGH 4, OF SAID BLOCK, NORTH 89'05'41" WEST, 240.60 FEET TO THE SOUTHWEST CORNER OF SAID LOT 4; THENCE SOUTH 00'56'35" WEST, 20.00 FEET TO THE NORTHWEST CORNER OF LOT 5, OF SAID BLOCK; THENCE EASTERLY ALONG THE NORTH LINE OF LOTS 5 THROUGH 8 OF SAID BLOCK, SOUTH 89'05'41" EAST, 240.68 FEET TO THE NORTHEAST CORNER OF SAID LOT 8; THENCE NORTH 00'42'53" EAST, 20.00 FEET TO THE POINT OF BEGINNING. DETAIL NOT TO SCALE CASED PLAT MONUMENT 1(i <ai• BAST MAIN 11192811 CASED MONUMENT NOT A PART OF THIS SURVEY !/ETA..1 l e PRIZM SUR \EYINe INC. P. 0. BOX 110700 TACOMA WA. 98411 ESTABLISHED OFFICE 253- 404 -0983 1993 FAX 253- 404 -0984 CONSTRUCTION LAYOUT - BOUNDARY AND TOPOGRAPHIC SURVEYS JOB NO. 2012 -062 RES.B Page 53 of 80 CITY OF RIGHT -OF -WAY VACATION STAFF REPORT Right -of -Way (ROW) Vacation Number V1 -13 Applicant: Plan A Development LLC Property Location: Right -of -Way located at the Alley between South Division Street and A Street SE, south of East Main Street. Description of right -of -way: This ROW proposed for vacation consists the Alley between South Division Street and A Street SE, south to East Main Street. The Alley is adjacent to Parcels 7815700030, 7815700020, 7815700015 and 7815700005 on the north side and Parcels 7815700047, 7815700070 and 7815700075 on the south side. All of these parcels, except for 7815700075 are owned by the applicant. The proposed area of ROW for vacation is 4,813( + / -) square feet. The Alley was dedicated for street purposes in 1886 to the City of Auburn from Mary E. and L.W. Ballard through dedication of the original plat of the City also know as the Town of Slaughter. See Exhibits "A" and "B" for legal description and survey. Proposal: The Applicant proposes that the City vacate the above described right -of -way so that they can create a more cohesive development on adjoining properties. Applicable Policies & Regulations: • RCW's applicable to this situation - meets requirements of RCW 35.79. • MUTCD standards - not affected by this proposal. • City Code or Ordinances - meets requirements of ACC 12.48. • Comprehensive Plan Policy - not affected. • City Zoning Code - not affected. Public Benefit: • This street vacation decreases the Right -of -Way maintenance obligation of the City. • The vacated area may be subject to property taxes. Discussion: The vacation application was circulated to Puget Sound Energy (PSE), Comcast, CenturyLink, and City staff. 1. PSE — PSE has existing electric and gas facilities and will require an easement. 2. Comcast — Comcast has existing facilities in the right -of -way that services multiple customers and will require an easement to continue to service those customers. 3. CenturyLink — CenturyLink has existing facilities in the proposed vacation area and will require and easement. 4. Water — Currently, there is an existing 2" water line within the right -of -way to be vacated. Additionally, the applicant is proposing to install additional water facilities within the right of way to be vacated. As a condition of approval, a public water utility easement within the proposed vacation area shall be granted to the City. 1 of 3 11/15/2013 )2 Cnvert.7967.1.V1- 13_Staff Report_093013 Page 54 of 80 5. Sewer — Currently, there is an existing sanitary sewer main along the alley between South Division and A Street SE within the right -of -way to be vacated. As a condition of approval, a public sewer utility easement within the proposed vacation area shall be granted to the City. 6. Storm —There are no existing storm facilities in the proposed vacation area. An easement is not needed. 7. Transportation — No comments. 8. Building — No comments. 9. Planning — No comments 10. Fire — No comments 11. Police — No comments 12. Streets — No comments 13. Construction — No comments 14. Innovation and Technology — No comments 15. General Review — A public access easement for the purposes of vehicular access, pedestrian access, emergency access, individual parcel access and private property access shall be reserved along the entire length and width of the vacated right -of -way. Any future development or building over the vacated ROW may require that the developer /owner vacate necessary easements and relocate all affected utilities prior to construction. Assessed Value: ACC 12.48 states "The city council may require as a condition of the ordinance that the city be compensated for the vacated right -of -way in an amount which does not exceed one -half the value of the right -of -way so vacated, except in the event the subject property or portions thereof were acquired at public expense or have been part of a dedicated public right -of -way for 25 years or more, compensation may be required in an amount equal to the full value of the right -of -way being vacated. The city engineer shall estimate the value of the right -of -way to be vacated based on the assessed values of comparable properties in the vicinity. If the value of the right -of -way is determined by the city engineer to be greater than $2,000, the applicant will be required to provide the city with an appraisal by an MAI appraiser approved by the city engineer, at the expense of the applicant. The city reserves the right to have a second appraisal performed at the city's expense." Note: The city engineer has not required an appraisal for the value of this right -of -way since the right -of -way was originally acquired through dedication of a Plat or through a Quit Claim Deed at no cost to the City. RCW 35.79.030 states the vacation "shall not become effective until the owners of property abutting upon the street or alley, or part thereof so vacated, shall compensate such city or town in an amount which does not exceed one -half the appraised value of the area so vacated. If the street or alley has been part of a dedicated public right -of -way for twenty -five years or more, or if the subject property or portions thereof were acquired at public expense, the city or town may require the owners of the property abutting the street or alley to compensate the city or town in an amount that does not exceed the full appraised value of the area vacated." The right -of -way was acquired through dedication of a Plat on February 28, 1886 at no cost to the City. Recommendation: Staff recommends that the street vacation be granted subject to the following conditions: 1. A public utility easement shall be reserved for City of Auburn sanitary sewer facilities along the entire length and width of the vacated ROW. 2. A public utility easement shall be reserved for City of Auburn water facilities along the entire length and width of the vacated ROW. 3. An easement shall be reserved for Puget Sound Energy electric and gas facilities along the entire length and width of the vacated ROW. 4. An easement shall be reserved for Comcast Cable Corporation cable facilities along the entire length and width of the vacated ROW. 5. An easement shall be reserved for CenturyLink communications facilities along the entire length and width of the vacated ROW. 2 of 3 11/15/2013 p Cnvert.7967.1.V1- 13_Staff Report_093013 Page 55 of 80 6. A public access easement for the purposes of allowing vehicular, pedestrian, and emergency access, to individual parcels located adjacent to the vacated right -of -way shall be reserved along the entire length and width of the vacated ROW. 7. Staff recommends that compensation for the value of the right -of -way not be required since the right -of- way was originally acquired through dedication of a Plat at no cost to the City. 3 of 3 11/15/2013 p Cnvert.7967.1.V1- 13_Staff Report_093013 Page 56 of 80 ROW Vacation No. V1 -13 for Plan A Development LLC II _ t CIt'u iia F' A,Llbum Proressiicnall IPIa :a Al r1-57 Ali JILLW , EI•,TE= FFISES LLI _ _ '= E LL:_ E` = E =sl _ E_ SINESS E...1-4.K O F -= .GITCOL! - E6,T =,.t - E TRUM =' w CENTRL'1�1 iii , " ` r� t- w w Error ',P J z .7 L'(SR,E, ' F- R.TrolE'.T -.,. Ir - "T i.. .AShnIP+V,e`.T. -:1, 'C -A I'.�b,CI -.L SEF IC EE = L.rIJCIA.L SERVICES z 5 w w FINA.NCIA,L SERVICES e . ©" w w J ,= ■ m w LLC 1— Me proposed for vacation - CE,NTRUro9 CE NTR,L -I. 1 FINANCIAL ' FIN .C:I ALI1 . -.E' 'rh : -:h I SERVICES SEF 'ICES -, " =T LL .. „- h IC', T - T -1. 1>_ — �,Q Avow �.�..��.�,,, ..,, -,Li C0h,i4F'R,EPN ENS .lVE, T -'dI PR.iOPE:R.TY TA:X OA, -- - C - _ �A, _ _ `. -.� R. . .. . ROBERTS I,_T= GROLIPLL_ '._ T'._ ..L E -.i, I ". Printed Date:10/28/2013 N Map Created by City of Auburn eGIS Information shown is for general reference purposes only and does not necessarily \ E represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy. S RES.B Page 57 80 of AGENDA BILL APPROVAL FORM IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII DI.A Agenda Subject: Resolution No. 4913 Department: Finance Attachments: Resolution No. 4913 Administrative Recommendation: Date: November 25, 2013 Budget Impact: $0 For discussion only. Background Summary: The City Council would like to identify funding sources to develop and build a community center for the City of Auburn. Reviewed by Council Committees: Finance, Planning And Community Development, Public Works Councilmember: Partridge Staff: Coleman Meeting Date: December 2, 2013 Item Number: DI.A AUBURN * MORE THAN YOU IMAGINED Page 58 of 80 DI.A RESOLUTION NO. 4 9 1 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IDENTIFYING THE CITY COUNCIL'S DESIRE TO MOVE FORWARD WITH FUNDING PREPARATIONS FOR THE CITY OF AUBURN COMMUNITY CENTER WHEREAS, the City Council intends to develop and build a community center for the City of Auburn; and WHEREAS, the City Council wishes to pursue the funding of the Community Center with the following goals: • The Mayor or the Finance Department shall periodically report to the City Council from time to time, but not less often than yearly, of any undesignated financial resources or one time proceeds from the sale of real property or other assets that could be available for the Community Center project. • Funds to be used for the Community Center project shall be segregated from other funds, which segregated funds shall not be used for other purpose except in emergency circumstances as directed by the City Council. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The City Council would request that the Mayor identify and segregate from available funds amounts that are in excess of current commitments and obligations or from the sale of real property or assets, those funds that could be utilized long term for support of the development of the community center. Section 2. Following the identification of funding sources, the Mayor and Finance Director shall report the status of those funding sources to the City Resolution No. 4913 July 31,2013 Page 1 of 2 Page 59 of 80 DI.A Council so that decisions could be made as to what sources should be segregated and set aside or held for the development of the community center. Section 3. Funds set aside or held for the development of the community center may be reallocated for emergency purposes. Section 4. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 5. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this day of , 2013. ATTEST: Danielle E. Daskam, City Clerk APPROVED AS TO FORM: Daniel B. Heid, City Attorney Resolution No. 4913 July 31,2013 Page 2 of 2 CITY OF AUBURN PETER B. LEWIS MAYOR Page 60 of 80 A S I' l l o f ,''i AGENDA BILL APPROVAL FORM IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII DI.B Agenda Subject: Resolution No. 5011 Department: Public Works Attachments: Resolution No. 5011 Schedule A Date: November 25, 2013 Budget Impact: $0 Administrative Recommendation: Finance Committee to recommend City Council approve Resolution No. 5011. Background Summary: Public Works Department - Equipment Rental Division: The following vehicle has been replaced and there is more value in selling the vehicle than in retaining and repairing: 6515C — Ford Superduty 4x4 with service body — VIN: 1 FDNX21 L52EC89478 — Fixed Asset 550006515C The parts listed on the attached Schedule A contain lead and as of January 4, 2014, cannot be used by the Water Division in accordance with the Reduction of Lead in Drinking Water Act. All efforts have been exhausted to find a non - potable use for the fittings. Reviewed by Council Committees: Finance, Public Works Councilmember: Wagner Staff: Bailey Meeting Date: December 2, 2013 Item Number: DI.B AUBURN * MORE THAN YOU IMAGINED Page 61 of 80 RESOLUTION NO. 5011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DECLARING CERTAIN ITEMS OF PROPERTY AS SURPLUS AND AUTHORIZING THEIR DISPOSAL WHEREAS, the City of Auburn Public Works Department has a number of items which are no longer of use to the City; and WHEREAS, it would be appropriate to surplus the property and dispose of it by auction or other sale mechanism, or to dispose of it, in whole or in part, through gift to another governmental agency or an appropriate charitable non- profit entity, as deemed most expedient by the Mayor. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON HEREBY RESOLVES as follows: Section 1. Purpose. That the property identified below is declared to be surplus, and the Mayor is authorized to dispose of and convey such property through appropriate sale or donation to another governmental agency or charitable non - profit entity. Public Works Department EQUIPMENT RENTAL DIVISION: The following vehicle has been replaced and there is more value in selling the vehicle than in retaining and repairing: Resolution No. 5011 November 25, 2013 Page 1 of 2 DI.B Page 62 of 80 6515C — Ford Superduty 4x4 with service body — VIN: 1 FDNX21 L52EC89478 — Fixed Asset 550006515C The parts listed on the attached Schedule A contain lead and as of January 4, 2014, cannot be used by the Water Division in accordance with the Reduction of Lead in Drinking Water Act. All efforts have been exhausted to find a non - potable use for these fittings. Section 2. Implementation. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. Effective Date. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this day of , 2013. CITY OF AUBURN PETER B. LEWIS ATTEST: MAYOR Danielle E. Daskam, City Clerk APPROVED AS TO FORM: Daniel B. Heid, City Attorney Resolution No. 5011 November 25, 2013 Page 2of2 DI.B Page 63 of 80 SCHEDULE A Inventory Number Description Quantity CAP- .75BRAIP 3/4" Brass Iron Pipe Thread Cap 1.00 ea MET- 4RRCOMINTMETA 4" Radio Read Compound Series Meter 1.00 ea Integral Metal PLU- 1.50BRAIP 1 1/2" Brass Iron Pipe Thread Plug 1.00 ea UNI - .75BRA 3/4" Union Brass Female Iron Pipe X 4.00 ea Female Iron Pipe ELB- .75LEAFLAXCFN90 3/4" Stationary Nut With Lead Flange 4.00 ea Thread X Copper Flare Nut 90° Elbow, Brass VAL- 1.5000RSTOMIPXMIP 1 1/2" Corp Stop AWWA Male Iron Pipe 3.00 ea Thread X Male Iron Pipe Thread Valve, Brass COU- .75INSTITCTS 3/4" Insta -Tite Copper Tube Size Coupling 3.00 ea For Copper Tube Size Poly PLU- .75BRACC 3/4" Brass CC AWWA Taper Thread Plug 2.00 ea PLU- 1BRACC 1" Brass CC AWWA Taper Thread Plug 13.00 ea ELB- .75LEAFLAXCFN90 3/4" Stationary Nut With Lead Flange 103.00 ea Thread X Copper Flare Nut 90° Elbow, Brass MET- 2RRCOM3LEA 2" Radio Read Compound Series Meter Pit 1.00 ea Metal 3' Lead COU- .75INSTITCTS 3/4" Insta -Tite Copper Tube Size Coupling 31.00 ea For Copper Tube Size Poly C- V- 2ANGMETB 2" Angle Meter Check Valve Meter Flange 10.00 ea X Female Iron Pipe, Brass PLU- 1.50BRACC 1 1/2" Brass CC AWWA Taper Thread Plug 1.00 ea PLU- .75BRAIP 3/4" Brass Iron Pipe Thread Plug 2.00 ea UNI- 23PARX110CTS 2" 3 Part X 110 Copper Tube Size Union, 12.00 ea Brass UNI- 1.50BRA 1 1/2" Union Brass Female Iron Pipe X 3.00 ea Female Iron Pipe C- V- 1ANGMETB 1" Angle Meter Check Valve Meter Swivel 7.00 ea Nut X Female Iron Pipe, Brass CAP- 2.50BRANSTLUG 2 1/2" Brass National Standard Thread 3.00 ea Lug Cap W /Chain TEE- .75X1110CTS 3/4" 110 Copper Tube Size X 3/4" 110 7.00 ea Copper Tube Size X 1" 110 Copper Tube Size Tee UNI - .75BRA 3/4" Union Brass Female Iron Pipe X 8.00 ea Female Iron Pipe C- V- 1ANGMETB 1" Angle Meter Check Valve Meter Swivel 20.00 ea Nut X Female Iron Pipe, Brass ADA- 2X1.50METBRA 2" X 1 1/2" Meter Adapter, Brass 2.00 ea ADA -5 /8X3 /4MPX110CTSB 5/8" X 3/4" Multi- Purpose X 110 Copper 4.00 ea Tube Size Adapter, Brass UNI -2BRA 2" Union Brass Female Iron Pipe X Female 1.00 ea Iron Pipe CAP- 1.50BRAIP 1 1/2" Brass Iron Pipe Thread Cap 6.00 ea TEE - .75BRA 3/4" Tee Brass, Female Iron Pipe X Female 10.00 ea Iron Pipe X Female Iron Pipe PLU- 1.50BRAIP 1 1/2" Brass Iron Pipe Thread Plug 5.00 ea PLU- 1BRAIP 1" Brass Iron Pipe Thread Plug 7.00 ea Resolution No. 5011 Ph ember 25, 2013 1 OF 3 Page 64 of 80 COU- 1INSTITCTS 1" Insta -Tite Copper Tube Size Coupling 9.00 ea For Copper Tube Size Poly CAP- 1BRAIP 1" Brass Iron Pipe Thread Cap 11.00 ea C- V- 1ANGMET110CTSB 1" Angle Meter Check Valve Meter Swivel 8.00 ea Nut x 110 Copper Tube Size, Brass ADA- 1IPMXINSBRA 1" Iron Pipe Male x Insert Adapter, Brass 4.00 ea TEE- .75110CTS 3/4" 110 Copper Tube Size X 3/4" 110 16.00 ea Copper Tube Size X 3/4" 110 Copper Tube Size Tee PLU- 2BRACC 2" Brass CC AWWA Taper Thread Plug 6.00 ea CAP- 2BRAIP 2" Brass Iron Pipe Thread Cap 6.00 ea UNI -1BRA 1" Union Brass Female Iron Pipe X Female 6.00 ea Iron Pipe ADA- 1IPMXINSBRA 1" Iron Pipe Male x Insert Adapter, Brass 4.00 ea UNI- 1.503PARX110CTS 1 1/2" 3 Part X 110 Copper Tube Size 1.00 ea Union, Brass PLU- .75BRAIP 3/4" Brass Iron Pipe Thread Plug 7.00 ea VAL- .75CORSTOMIPX110CTS 3/4" Corp Stop Male AWWA Iron Pipe 5.00 ea Thread X 110 Copper Tube Size Valve, Brass U- B- 1X.75X.75X13.5 1" Male Iron Pipe X 3/4" Male Iron Pipe X 6.00 ea 3/4" Male Iron Pipe X 13 1/2" U- Branch ADA- 2X1METBRA 2" X 1" Meter Adapter, Brass 9.00 ea COU- 1INSTITCTS 1" Insta -Tite Copper Tube Size Coupling 1.00 ea For Copper Tube Size Poly VAL- .75CORSTOMIPX110CTS 3/4" Corp Stop Male AWWA Iron Pipe 3.00 ea Thread X 110 Copper Tube Size Valve, Brass VAL- 1.5000RSTO 1 1/2" Curb Stop Female Iron Pipe X 7.00 ea Female Iron Pipe Valve, Brass ADA- 1MPXFIPB 1" Multi- Purpose X Female Iron Pipe 11.00 ea Adapter, Brass C- V- 1ANGMET110CTSB 1" Angle Meter Check Valve Meter Swivel 4.00 ea Nut x 110 Copper Tube Size, Brass MET- 6RRTURINTM ETA 6" Radio Read Turbo Series Meter Integral 1.00 ea Metal ADA- .75110CTSXFCFT9OB 3/4" 110 Copper Tube Size X Female 60.00 ea Copper Flare Thread 90 °Adapter, Brass ELB- 1LEAFLAXCFN90 1" Stationary Nut With Lead Flange Thread 2.00 ea X Copper Flare Nut 90° Elbow, Brass TEE -1BRA 1" Tee Brass, Female Iron Pipe X Female 9.00 ea Iron Pipe X Female Iron Pipe ADA- .75IPMXINSBRA 3/4" Iron Pipe Male X Insert Adapter, 13.00 ea Brass VAL- 1ANGSTOXFIP 1" Angle Stop Meter Swivel Nut X Female 5.00 ea Iron Pipe Valve, Brass ELB- 1LEAFLAXCFN90 1" Stationary Nut With Lead Flange Thread 6.00 ea X Copper Flare Nut 90° Elbow, Brass TEE- .75X1110CTS 3/4" 110 Copper Tube Size X 3/4" 110 3.00 ea Copper Tube Size X 1" 110 Copper Tube Size Tee TEE- 1110CTS 1" 110 Copper Tube Size X 1" 110 Copper 13.00 ea Tube Size X 1" 110 Copper Tube Size Tee UNI -1BRA 1" Union Brass Female Iron Pipe X Female 2.00 ea Iron Pipe Resolution No. 5011 Ph ember 25, 2013 2 OF 3 Page 65 of 80 ADA- .75IPMXINSBRA 3/4" Iron Pipe Male X Insert Adapter, 3.00 ea Brass PLU- 2BRACC 2" Brass CC AWWA Taper Thread Plug 1.00 ea ADA- .75110CTSXFCFT9OB 3/4" 110 Copper Tube Size X Female 7.00 ea Copper Flare Thread 90 °Adapter, Brass CAP- 1BRAIP 1" Brass Iron Pipe Thread Cap 1.00 ea TEE -1BRA 1" Tee Brass, Female Iron Pipe X Female 1.00 ea Iron Pipe X Female Iron Pipe M ET-4 RRTU RI NTM ETA 4" Radio Read Turbo Series Meter Integral 1.00 ea Metal ELB - .75LEAFLAXCFN45 3/4" Swivel Nut With Lead Flange Thread 4.00 ea X Copper Flare Nut 45° Elbow, Brass UNI- 13PARX110CTS 1" 3 Part X 110 Copper Tube Size Union, 21.00 ea Brass PLU- 1.50BRACC 1 1/2" Brass CC AWWA Taper Thread Plug 5.00 ea PLU- 1BRACC 1" Brass CC AWWA Taper Thread Plug 14.00 ea UNI -2BRA 2" Union Brass Female Iron Pipe X Female 5.00 ea Iron Pipe VAL- 1ANGSTOXFIP 1" Angle Stop Meter Swivel Nut X Female 20.00 ea Iron Pipe Valve, Brass UNI- 1.503PARX110CTS 1 1/2" 3 Part X 110 Copper Tube Size 12.00 ea Union, Brass ELB - .75LEAFLAXCFN45 3/4" Swivel Nut With Lead Flange Thread 12.00 ea X Copper Flare Nut 45° Elbow, Brass CAP- .75BRAIP 3/4" Brass Iron Pipe Thread Cap 11.00 ea PLU- .75BRACC 3/4" Brass CC AWWA Taper Thread Plug 3.00 ea ADA -5 /8X3 /4MPXFIPB 5/8" X 3/4" Multi- Purpose X Female Iron 26.00 ea Pipe Adapter, Brass C- V- 1.5ANGMETB 1 1/2" Angle Meter Check Valve Meter 3.00 ea Flange X Female Iron Pipe, Brass PLU- 1BRAIP 1" Brass Iron Pipe Thread Plug 1.00 ea TEE- .75BRA 3/4" Tee Brass, Female Iron Pipe X Female 3.00 ea Iron Pipe X Female Iron Pipe UNI- 13PARX110CTS 1" 3 Part X 110 Copper Tube Size Union, 5.00 ea Brass Resolution No. 5011 Ph ember 25, 2013 3 OF 3 Page 66 of 80 AGENDA BILL APPROVAL FORM IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Agenda Subject: Capital Project Status Report Department: Attachments: Public Works Capital Project Status Report Administrative Recommendation: Background Summary: Reviewed by Council Committees: Public Works Councilmember: Wagner Meeting Date: December 2, 2013 Date: November 25, 2013 Budget Impact: $0 Staff: Gaub Item Number: DI.D DI.D AUBURN * MORE THAN YOU IMAGINED Page 67 of 80 Date: November 25, 2013 CAPITAL PROJECT STATUS REPORT Project udget ($) Di Construction No. Pra(. No. Location /Description Priority Group (14) Street " (sd2 /utis /u,31 Water ' (4 O) Sewer (4 1} , Storm i4 2) , other' Total k rdget Tota( Estimated - Costs ! E coy; Adu, Date c° ! Finish -Date Project Manager - Status 1 o N a u 2013 Arterial and Collector Crack - 60,000 60,000 60,000 100% Jul -13 100% Oct -13 Carter Project is Complete. Sealine: This project will complete crack sealing on arterial and collector streets through out the City. 2 N oo, g 0 "' Auburn Valley Drive -In Site Restoration: 1,091,214 (King County) 1,091,214 66,745 100% Aug -13 100% Oct -13 Truong Final Pay is in process. This project will complete the last restoration from the temporary levee installed at the Drive -in theater site related to the Howard Hanson Dam issues in 2009 through 2012. 3 o N a u 2011/12/13 Citywide Storm Pond - 720,473 720,473 720,261 100% N/A 100% Nov -13 Lee King County Road Services has completed 6 ponds. 2 additional ponds were added in late October and are being completed the week of 11/25. Cleaning: This project will complete the removal of sediment from storm drainage ponds located throughout the City and clean the ditch along A Street SE /East Valley Highway as the annual budget allows. 4 c u, Hidden Valley Vista Emergency Storm - 300,000 300,000 180,000 100% N/A 100% Nov -13 Larson This project is an emergency and therefore public bidding was not held. Final pay is in process. Rpir: This project will replace a deteriorated storm line under emergency conditions in the Lea Hill area. 5 a ,- o ufq M Street Underpass (Grade - 5,166,560 150,000 872,372 (Fed Grant) 5,990,000 (FMSIB) 2,630,509 (TIB) 1,106,592 (King County) 1,542,800 (Ports) 478,000 (BNSF) 1,140,000 (REET2) 3,397,174 (PWTF) 22,474,007 22,474,007 100% Dec -11 99% Dec -13 Vondrak Punchlist work is all that remains to be completed and is weather dependant and will carry into December. Separation: The purpose of this project is to grade separate 'M' Street SE from the Burlington Northern Santa Fe Stampede Pass Rail line in Phase 1 and completion of the Auburn Black Diamond Road Bypass connection is a future phase. DI.D Page 68 of 80 Page 1 of 9 Date: November 25, 2013 CAPITAL PROJECT STATUS REPORT Project udget ($) Di Construction No Prai. No. Location /Description Priority Group (14) Street " (sd21. utis /u,31 Water ' (4 di , Sewer (4 1) , Storm i4 2) , Other' Total k rdget Tota( Estimated - Costs ! * E coy; Adu, Date c° ! Finish -Date Project Manager - Status 6 C410A 5. 277th Wetland Mitigation - 325,343 325,343 324,606 100% Apr -11 98% May -14 Larson Construction Work is complete, however, the project is in the 2 -year plant establishment period and the finish date reflects this. Budget and Costs shown is are for years 2006 thru 2013 of this 10 year process. Budget for 2013 only is $50,000. Monitoring: This project is an on -going project to complete the required monitoring and maintenance of the wetland mitigation sites for the S. 277th Grade Separation Project. Sites are located on the North property and at the corner of 44th St NW and Frontage Road. Permits require the City to monitor the sites for 10 years. 7 c N u 2013 Pavement Patching, Chipseal and - 1,878,000 1,878,000 1,848,000 100% Jun -13 98% Dec -13 Wickstrom Punchlist work is all that remains to be completed and is weather dependant and will carry into December. Overlay Project: This project will complete pavement patching, chip seal treatments and overlay work on both arterial /collector and local roadways for the purpose of preservation throughout the City. 8 C524A SCADA System Improvement: 3,096,767 1,908,148 857,820 5,862,735 5,862,735 100% Nov -09 93% Apr -14 Lee Implementation Contract executed. Preliminary Design and Final Design are Complete. Installation of the Controls at M &O is complete and conversion of all 3 test sites are complete. The remaining site conversions are underway with 34 sites of 38 completed. the finish date has been updated to reflect the sites added by change order. This project will upgrade the City's SCADA system to meet Public Works goals. 9 CP1225 West Valley Highway Preservation - - 560,000 560,000 (Federal) 1,120,000 1,093,525 100% Jul -13 90% Dec -13 Wickstrom Signal modification work is all that remains to be completed. i5th NW to 37th NW: This project will complete an overlay of WVH for the purpose of pavement preservation. 10 c c a u Academy Booster Pump Station: - 3,526,255 3,526,255 3,168,295 100% Sep -12 87% Apr -14 Vondrak Work is underway. This project will update /replace the existing pump station in the Academy water service area in order to meet fire flow demands. DI.D Page 69 of 80 Page 2 of 9 Date: November 25, 2013 CAPITAL PROJECT STATUS REPORT Project udget ($) Construction No Proj. No. Location /Description ,; Priority Group ,(1-3) Street " (S421. 1U5/1fi31, Water ' (43O) i Sewer ' (431) , Storm ; ' {4331 , Ot er' Total - f'udget Tota( Estimated - Cons ! * E U Adu, D ... .. S� ! Finish Date Project Manager Status 11 N N u Lea Hill Safe Routes to Schools 34,000 398,500 (Federal) 21,597 (Police & ASD In Kind Services) 454,097 447,600 100% Jun -13 82% Dec -13 Truong Work is underway at the 124th and 312th intersection; however, the sidewalks are in place. Improvements on 116th are complete. PSE is completing the relocation of a power pole and therefore, work on the signal can not be completed until December. Improvements: This project will complete improvements for safe walking routes to Hazelwood Elem., Lea Hill elem., and Rainer Middle School along 116th Ave. SE and SE 312 St. 12 N rn C u Citywide Guardrail Improvements: 50,000 502,275 (Federal) 552,275 483,319 100% Jul -13 80% Dec -13 Larson Work is underway. This project will complete guardrail improvements along Kersey Way, Green River Road, and Mountain View Drive. 13 N o t'll a u D Street NE Utility Improvements: - 296,186 367,377 72,796 42,200 (430 Port) 162,203 (431 Port) 597,204 (432 Port) 1,537,966 1,528,801 100% Aug -13 5% Apr -14 Truong Work is underway. Completion of construction has slipped due to the underground utility conflicts that we unknown in the design. This project will complete storm, sewer, water and street improvements related to the Port of Seattle mitigation agreement on D Street NE. 14 N o ,y u Control Structure Installation Project: - 50,000 50,000 47,055 100% Oct -13 0% Jan -14 Wickstrom Work is anticipated to begin the week of 12/2. This project will install control structures on existing storm systems as needed to comply with NPDES permit requirements. 15 CP1222 Citywide Traffic Signal Improvements: 1 81,916 400,000 (Federal) 481,916 472,889 100% Oct -13 Mar -14 Lee Award is in process. This project will construct safety improvements at a number of signals throughout the City. 16 N o a u 2013 Sidewalk Repair Project: 1 200,000 (328 Fund) 200,000 200,000 95% Dec -13 Feb -14 Carter Design is underway. This project will complete repair and replacement of existing sidewalks at various locations around Downtown and Auburn High School. 17 N N ,y u 30th Street NE Storm Improvements: 1 2,974,699 2,974,699 2,822,299 93% Feb -14 Aug -14 Truong Consultant design work is nearing completion; however, utility coordination for this large pipe and ground water concerns have pushed out the anticipated advertisement and completion dates. This project will replace the 30 -inch storm drainage line along 30th Street NE from the north end of the Airport to the Brannon Park Storm Pump Station to address localized flooding issues. DI.D Page 70 of 80 Page 3 of 9 Date: November 25, 2013 CAPITAL PROJECT STATUS REPORT ProjectE udget ($) Construction No. P�ssj. No. Location /Description Priority Group (1-3) Street " (sd21. utis /u+31 Water ' (4 O) , Sewer (4 1) , Storm 14 32) Other' Total Budget Tota( Estimated - Costs ! * E coy Adu, as . c° ! Finish -Date Project Manager - Status 18 N ,y u Fulmer Wellfield Improvements: 1 2,200,000 2,200,000 497,364 93% N/A Mar -14 Repp The estimated costs are for the Phase 1A only and will be revised when this phase is completed. Consultant work is underway. Technical findings from Phase 1A were discussed at the 10/21 PWC meeting. This project will be done in phases. The first phase 1A will complete investigation of the Fulmer Wellfield area to determine the required analysis and drilling program needed to utilize the full water rights. Phase 1B will complete a drilling and testing program as well as an alternatives analysis. Phase 2 will complete the physical improvements. 19 � N ,y Auburn Way South Pedestrian 1 219,782 130,039 740,830 (State) 100,000 330,000 (MIT) 1,520,651 1,418,011 92% Feb -14 Mar -15 Sweeting Consultant design work is underway. Project Scope is being revised to incorporate undergrounding of power lines with MIT funding. Budget updated to reflect this and other utility work. ROW acquisition process has begun. Working with MIT and WSDOT on potentially re- scoping the project to provide a signal at Fir Street in place of the pedestrian crossing at Elm Street. Improvements - Dogwood to Fir Street: This project will construct a new street lighting system, landscaped median island, a designated mid - Oblock poles, and modifications to the existing signal at Dogwood St. This project also includes a public education element for pedestrian safety. 20 01 N ,y Auburn Way South Corridor 1 200,849 13,853 40,300 2,425,402 (TIB) ,601 (MIT) 3,517,005 3,484,703 92% Feb -14 Mar -15 Sweeting Consultant design work is underway. Project Scope is being revised to incorporate undergrounding of power lines with MIT funding. Budget updated to reflect this, other utility work and the additional roadway taper approved by PWC. ROW acquisition process has begun. Improvements - Fir St. SE to Hemlock St. SE: This project will widen AWS between Fir lanes and includes new sidewalks, street lighting, transit improvements and install a new signal at Hemlock St. 21 N c a L+ Well 1 Improvements - Well 1 2,476,568 2,476,568 2,400,000 90% Feb -14 Dec -14 Lee Consultant design is underway. Advertisement is also dependant on DOH approval which is in process. Replacement: This project will rehabilitate or replace Well 1 so that it can function at full capacity and complete modifications to the Howard Road Corrosion Control Facility. DI.D Page 71 of 80 Page 4 of 9 Date: November 25, 2013 CAPITAL PROJECT STATUS REPORT Project udget ($) Construction No P No. Lof ton /Description ,; ' Priority oup ,(1-3) Street " (5421 /1fi3i,, Water ' (43O) i Sewer ' (431) , Storm ; ' {432) Ot er' Tatal - Budget Tota( Estimated - Cons ! E U Adu, D ... 4 ! Finish Date Project Manager Status 22 a c ,y u AWS and M Street SE Intersection 1 250,000 450,000 (TIB) 700,000 705,000 70% Apr -14 Sep -14 Sweeting AWS /M St. SE - Installed protected left turn for east /west bound traffic on AWS turning onto M St. SE (Completed) 17th /M St. SE - restrict left turn movements from 17th to M. (Completed) AWS /M St. SE Intersection - Option 2 was selected by the Committee, June 2012. Design work is underway. Working with WSDOT on channelization approvals. Property acquisition is underway. Improvements: This project will complete improvements at the intersection per Option 2 selected by the Public Works Committee to address capacity and safety concerns. 23 c N a u Sewer Pump Station Improvements 1 955,000 955,000 955,000 70% Dec -13 May -14 Truong Design is underway. (Repair & Replacement Program): This project will repair and modify existing sanitary sewer pump station facilities located at: F St SE, R St NE, 22nd St NE, Rainer Ridge, Valley Meadows, 8th St NE, Area 19, North taps, Peasley Ridge, Riverside, and Terrace View to address access, corrosion resistance, site security and new generators where needed. 24 0o 0 ,y u BNSF Utility Crossings Project: 1 780,000 320,000 500,000 1,600,000 1,600,000 70% Feb -14 Aug -14 Sweeting Consultant design work is underway. Coordination with BNSF for required permits is underway; however, it is anticipated that their approval will delay construction. The schedule has been updated to reflect this. This project will address utility crossings of the BNSF right -of -way that will be affected by the 3rd rail line that BNSF /Sound Transit plan to building in March 2014. 25 of o u 2011 Storm Pipeline Repair and 1 377,740 377,740 411,195 60% Mar -14 Oct -14 Lee Design work underway. Lakehaven has requested that the City complete the relocation of their waterline at Lakehaven's costs as part of the project. This work is needed in order to construct the new storm line and negotiation of an agreement with Lakehaven is in progress. Replacement. Phase 2: This project will construct storm drainage improvements on Hi -Crest Drive NW. 26 c `,.1 u 37th St & B St NW BNSF Pre - Signal: 1 76,900 307,550 Federal ( ) 384,450 384,450 50% May -14 Dec -14 Sweeting Consultant design work is on hold awaiting confirmation from BNSF on the signal pre - emption required. Coordination with private utilities for relocation work is also underway. This project will complete improvements to the rail crossing at 37th Street N W and B Street NW to address safety concerns. DI.D Page 72 of 80 Page 5 of 9 Date: November 25, 2013 CAPITAL PROJECT STATUS REPORT ProjectE udget ($) Construction No P�ssj. No. Lof ton /Description ,; ' Priority Group ,(1-3j Street " (S42/SUS/1fi31, Water '(43O)i Sewer '(431), Storm ; ' {432) Ot er' Total - Budget Tota( Estimated - Cons ! E U Adu, D to 4 ! Finish Date Project Manager Status 27 N N a u Valley AC Watermain Replacement: 1 1,233,574 1,233,574 1,208,722 30% Mar -14 Oct -14 Truong Design is underway. This project will repair or replace asbestos cement water lines along AWN, 49th and B St NW and at the M &O /Parks Maintenance area. 28 Tr c a u 104th Street & 8th Street NE 1 326,000 100,000 (Fed. Grant) 426,000 250,000 20% Apr -14 Oct -14 Larson Design is underway. Intersection Improvements: This project will provide safety improvements at the intersection of 8th Street SE and 104th Avenue SE, including signal modifications and sight distance improvements. 29 N ° a u AWS Flooding Phase 2: 1 1,638,000 1,638,000 1,638,000 20% Jun -14 Dec -14 Lee Consultant design work is underway. This project will construct conveyance improvements on 17th Street SE from A Street SE to K Street SE and increase the capacity of the existing detention pond located on A Street SE. 30 � N ,y u Auburn Wav South & Riverwalk 1 2,333,108 (Federal) 2,333,108 2,333,108 15% Jul -14 Nov -15 Sweeting Consultant design work is underway. Coordination with MIT is in process. Intersection Improvements: This project will construct improvements to the intersection of AWS and Riverwalk Drive and complete minor widening and add additional capacity from the MIT Plaza signal to the Dogwood signal. 31 C222A 277th - Auburn Wav North to Green 1 989 185 1,020,700 (Federal) 2,300,000 (Developer) 4,000,000 (TIB) g 309,885 8,309,885 10% Nov -14 Sep -15 Vondrak Consultant design work is underway. TIB Grant was received on 11/22 from TIB for construction, the project is now fully funded. River Bridge: This project will complete the widening of S 277th from the intersection of Auburn Way North to L Street NE, including the construction of a pedestrian trail and relocation of the floodway along S 277th. 32 rai � u Well 4 Improvements: 2 1,306,288 1,306,288 1,296,820 95% Mar -14 Oct -14 Wickstrom Consultant design work is underway. This project will construct a new building to house a standby generator and disinfection equipment. 33 Ln up c u Lakeland Hills Reservoir Improvement: 2 400,000 400,000 400,000 75% Sep -14 Aug -15 Larson Consultant scoping underway for completion of design to accommodate recent improvements at the site. This project will provide various improvements at the reservoir, including painting, seismic upgrades, and facility modifications. DI.D Page 73 of 80 Page 6 of 9 Date: November 25, 2013 CAPITAL PROJECT STATUS REPORT ProjectE udget ($) Construction No. P No. Location /Description Priority oup (1-3) Street " (sd21. utis /u+31 Water ' (4 d) , Sewer (4 1) , Storm 14 32) Other' Total Budget Tota( Estimated - Costs ! E coy Adu, as c° ! Finish -Date Project Manager - Status 34 C229A BNSF /EVH Pedestrian Undercrossing: 3 385,000 (State) 385,000 9,000,000 60% Hold Hold Vondrak Final design on hold pending BNSF issues. Additional funds will be required to complete design, environmental permitting, and construction. This project will construct a pedestrian undercrossing of both East Valley Highway (A St SE) and the BNSF rail tracks just north of the White River. 35 LID o°, ° u 2009 Gateway Project: 3 100,000 (Gen Fund) 100,000 100,000 30% Hold Hold Lee Easement acquisition completed. Project on hold. This project will construct a new gateway sign at East Valley Highway and Lake Tapps Parkway. CPS TOTAL 10,218,535 15,609,530 3,590,825 7,491,528 36,561,831 73,472,249 78,192,395 DI.D Page 74 of 80 Page 7 of 9 Date: November 25, 2013 SOS PROGRAM STATUS REPORT Project B d f+tct P , Mcr. Location /D criptian Priority Group {1 -3j, Local Street- Funds (103) - Water (434) S veer (431j Storrrr (4 32) 0 eir- To Budget Total E Costs , ;+ 36 CP1224 2013 Local Street Reconstruction: - 2,322,250 650,000 200,000 3,172,250 2,454,969 This project will complete the reconstruction of the following local roadways: 23rd St SE - M to R St SE H St NE - 4th to 8th 5th St NE - H to Cul -de -sac Park Ave - AWN to Park Also included in this project is the replacement of waterline on V St SE, from 2nd to 4th St SE. Other SOS Projects: N/A 242,000 242,000 212,000 CP1302, 2013 Pavement Patching, Chip Seals, and Overlays. 2013 SOS Program Totals 2,564,250 650,000 200,000 - 3,414,250 ;2,666,969 2013 TOTAL SOS PROGRAM 2,564,250 650,000 200,000 - - 3,414,250 2,666,969 DI.D De n; Con tiof 100% May -13 95% Dec -13 Wickstrom Work is underway with punchlist work remaining on 23rd Street, Park Ave and V Street. Sidewalk construction is underway on H Street NE with final paving has been completed. Wickstrom For Status see CP1302 Page 75 of 80 Page 8 of 9 OTHER PROJECTS - ACTION BY OTHER COMMITTEE Date: November 25, 2013 DI.D Page 76 of 80 Page 9 of 9 To E Costs Complete gn. ' Construction No. Pray. ,1+1rY., ' Location /Description " To Budget ' Adv. Date " c� Finish " Date , Staff Manager Action Committee Status A N N o. side City Hall NW Plaza Improvements: 475,977 458,570 99% TBD TBD Chamberlain PCDC Consultant work is on hold pending scope discussion with committee on LRF bond funds likely to occur in late 2013. This project will renovate the NW entrance to City Hall similar to the recent improvements on the south of City Hall. Work will include new pavement, updated lighting, ADA Ramp upgrades and new City Hall signage. B to ° a u Fenster Levee Project: 1,266,100 1,265,000 65% N/A Jun -14 Andersen PCDC Work will be completed by King County. Secured funding is from 4 Grants and matching storm funds. The additional 327k in SRFB funding was awarded. Pre - Design work is complete. The Design by King County is underway with the review of comments from SRFB. Environmental approvals are also in process. This project will complete new levee improvements on the Fenster Levee along the Green River. TOTAL OTHER PROJECTS 1,742,077 I 1,723,570 DI.D Page 76 of 80 Page 9 of 9 AGENDA BILL APPROVAL FORM IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII DI.E Agenda Subject: Date: Significant Infrastructure Projects by Others - Public Works November 25, 2013 Status Report Department: Public Works Attachments: Significant Infrastructure Projects by Others Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Public Works Councilmember: Wagner Staff: Gaub Meeting Date: December 2, 2013 Item Number: DI.E AUBURN * MORE THAN YOU IMAGINED Page 77 of 80 SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS - PUBLIC WORKS STATUS REPORT Date: November 25, 2013 Na, pansy/ Applicant Lacati€rnlDescr�pk� on � Length Perm9t(s) issued' Status 1 Green River Community College 320th Street Improvements: 1325 Feet Yes Construction work is nearly complete, working on punchlist, clean up, street light and PSE underground extension. This project will widen 320th Street along the frontage of Green River Community College from 124th Ave Se to the west College Boundary. 2 King County Wastewater 17th Street SE, K St SE to C St SW - Trunk Sewer Main Installation: 3050 Feet Yes Project is under construction. The roadway is paved on 17th Street SE from A St SE to F St SE (southern half street only) and channelization work is in progress but is weather dependant. This project will install a 42 -inch sewer trunk line along 17th Street SE from K Street SE to C Street SW including crossing the BNSF rail yard. 3 Puget Sound Energy 17th Street SE, K St SE to F St SE - Gas Main Replacement: 1345 Feet Yes Construction is anticipated to begin in the Winter of 2013 and is being coordinated with King County's work. This project will replace the existing 2 -inch gas main along 17th Street SE from K Street SE to F Street SE. 4 King County Flood Control District Reddington Levee: 0.9 Miles KC - Yes Facility Extension permit and Construction permits have been issued. Contractor work will be on -going through 2013. Paving of the levee roadway is complete. This project will replace the Reddington Levee from approximately 26th St NE to 43rd Street NE. 5 Auburn School District Auburn High School Replacement: N/A - Multiple Block Development Yes Work on the Phase 1 portion of the project has begun and is anticipated to be completed in 2015. Phase 2 plans have been approved. Utility work is on schedule and their main focus is the building construction at this time. This project will include roadway and utility improvements to support the new Auburn High School. Improvements include modifications to Storm, Water and Sanitary Sewer mainlines and roadway improvements on Main Street and 4th Street NE. 6 Puget Sound Energy 2nd Street NE Gas Main Replacement: 1215 Feet No Project is in the permit review phase. Construction is anticipated to occur in late 2013. This project will replace the 6 -inch gas main on 2nd Street NE from Auburn Avenue to D Street SE, including a crossing of Auburn Way North, then continue south on D Street NE to Main Street. 7 Yarrow Bay Development 124th Ave SE Half Street Road Improvements: 3,800 Feet Yes Work is underway and will continue through the end of 2013. Contractor has started with roadway and utility work. Lane interruptions are anticipated on 124th Ave. Remaining work is weather dependant. This project will complete half street roadway improvements on 124th Ave SE from SE 304th St. north to approximately SE 290th St. for the 3rd phase of the Verdana (Bridges) Plat development that is in Kent. NOTE: Projects included on this list are those that have a broad public interest, significant impact to the public, involve interlocal agreements, and /or may include the installation of key infrastructure by others (such as pump stations etc.) DI.E Page 78 of 80 1 of 1 WAS AGENDA BILL APPROVAL FORM IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Agenda Subject: Action Tracking Matrix Department: Attachments: Public Works Action Tracking Matrix Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember: Meeting Date: December 2, 2013 Date: November 25, 2013 Budget Impact: $0 Staff: Dowdy Item Number: DI.F DI.F AUBURN * MORE THAN YOU IMAGINED Page 79 of 80 Public Works Committee - Action Tracking Matrix /1// /111) ild . : kik :////, / Lei /f/f/////f/:felllIIIIIIIIIIIIIIIIIIII ,I A Track completed project on the Current Year Active Capital Improvement Projects Map Gaub 1/21/2014 N/A Ongoing - Quarterly updates B System Development Charges Repp 1/21/2014 1/21/2014 Consultant to complete analysis C Cost of Service Analysis Repp 1/21/2014 1/21/2014 Consultant to complete analysis D LED Lighting Standards Para TBD TBD Staff is preparing a detailed matrix for City Council members to review and provide feedback regarding existing LED street lighting installations. E Auburn Way South & 17th St SE Webb 12/16/2013 12/16/2013 Study closing of EB connections between M St SE and AWS via 17th St SE. F Speed Cushion Design Standards Para 1/6/2014 1/6/2014 Review current design standard. G Green River Watershed /Levee Presentation 2/3/2014 2/3/2014 Review the Levee System within the City of Auburn and how planned work on the levee's effect the City and the City's finances. H Transportation Impact Fee Structure Analyses Planning /Webb TBD TBD Review competitiveness of fee structure vs. regional agencies. I Riverwalk Sidewalk Project Para Feb 2014 TBD Staff will develop scope for future sidewalk improvement project on Riverwalk for committee review. J Amberview Apartment Odor Complaint Repp 12/16/2013 12/16/2013 Sewer odor complaint. Staff is investigating DI.F Updated: 11/25/2013 2:49 PM Page 80 of 80