HomeMy WebLinkAbout10-28-2013 crn•or_ �� Municipal Services Committee
T jRT ' �T October 28, 2013 - 3:30 PM
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URN City Hall Conference Room 3
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WAS rnNGrO'N MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and
Member John Partridge.
Staff present: Mayor Pete Lewis, Assistant Chief of Police Bill
Pierson, Finance Director Shelley Coleman, City Attorney Dan Heid,
Public Works Director Dennis Dowdy, Innovation and Technology
Director Ron Tiedeman, Parks, Arts & Recreation Director Daryl
Faber, Auburn Municipal Airport Manager Jamelle Garcia and Police
Secretary/Scribe Terry Mendoza. Others present: Auburn Reporter
representative Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. October 14, 2013 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member Partridge seconded. Chair Peloza concurred
MOTION PASSED: 3-0
III. DISCUSSION ITEMS
A. Red Light Photo Enforcement (Lee)
Assistant Chief of Police Chief, Bill Pierson, reviewed the 3rd quarter
PhotoSafe Report for 2013. The primary goal of the program, which
was launched in June of 2006, is to improve traffic safety through the
reduction of red light violations and associated collisions, and to
reduce speeding through designated school zones. The total for red
light violations shows a minimal increase in 2013 versus the same
quarter in 2012. The total for red light violations versus infractions
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issued (incident resulting in a ticket being issued) remained steady
from this same period in 2012. For school zone speed enforcement,
the numbers continue to decrease overall. The report also provides
information related to collision data at (3) intersections: M Street SE &
Auburn Way S; 4th Street SE & Auburn Way S; and 8th Street NE &
Harvey Road NE. Councilmember Partridge expressed his concern
for the 4th St SE/AWS intersection and it was noted that this is an
item being addressed on the Public Works Project Matrix. The
financial performance of the Redflex Program was also reviewed.
Committee discussion followed.
B. Cemetery Financial Review (Coleman)
Finance Director, Shelley Coleman, reported on the financial status for
the Cemetery. The Cemetery ended the period with operating income
of $60,489.00 compared to an operating loss of $125,093.00 for the
previous year. This reflects an increase in operating revenue and a
decrease in salaries/benefits expenditures. This is attributed to code
changes made at the beginning of 2013 and a reduction in staff, as
well. The number of interments decreased slightly from the same
quarter in 2012. Committee discussion followed.
C. Auburn Golf Course Financial Review (Coleman)
Shelley Coleman, Finance Director provided a financial review of the
Auburn Golf Course (GC). The GC ended the 3rd quarter of 2013
with an operating loss of $76,152.00 compared to an operating loss of
$112,443.00 for the same period in 2012. This reflects an
improvement in the year-to-date rounds played at the GC.
Councilmember Partridge inquired about whether or not the
'Restaurant' revenue amount is included in the banquet room.
Director Coleman advised that the revenue is included in the
restaurant total. Additionally, Chair Peloza shared that the new
technology components are now installed and operational in the
banquet room which will be great for future events. Parks, Arts &
Recreation Director, Daryl Faber, advised that the restaurant owner
will begin to market the use/availability of the new equipment for
events held in the banquet room moving forward. Committee
discussion followed.
D. AVHS Board Review / Animal Control Licensing (Coleman)
Finance Director, Shelley Coleman, provided a monthly report on the
Auburn Valley Humane Society (AVHS) Board meeting and on the
Animal Control Licensing Program. September statistics along with
information on two events held in October were reviewed at the most
recent AVHS Board meeting. In September, the AVHS had 170
volunteers who spent 1 ,724 hours assisting at the shelter. Year to
date there have been 16,959 volunteer hours for an average of 1 ,884
hours per month Shelter revenue through September totaled
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$449,777.00 and represents 77% of the annual budget of
$585,445.00. Shelter expenses of $329,343.00 are at 50% of the
$647,239.00 annual expenditure budget. These figures include
revenues and expenses of $97,687.00 and $58,155.00, respectively.
It is also reported that the Board is actively recruiting additional Board
members The number of pet licenses sold at AVHS totaled 70 in
September and 603 year to date. There were 26 feline and canine
neuters and 22 spays in the month of September. There were also 3
other surgeries on injured or sick animals. Total incoming animals for
September was 1 ,103; total outgoing animals for the month was 949.
Committee discussion followed and Chair Peloza requested additional
information on which veterinarians are participating in the selling of
pet licenses in their clinics. Director Coleman will include this
information in her November report.
E. Airport Management Contract (Coleman)
Finance Director, Shelley Coleman, briefed the committee on the
Airport Management Contract. The contract was previously reviewed
at the last Municipal Services Committee meeting. AMG was asked to
remove the grant and project management from their proposal. Work
outside the scope of the contract such as crack sealing, catch basin
repair, building maintenance, tenant improvements, etc., will be done
by a task order where the work will be submitted to the City for review
and approval. The term is for 2 years beginning January 1 , 2014 and
ending December 31 , 2015. The management company will also
perform the fueling services and split the revenue evenly with the City
(50% / 50%) after all fuel costs have been paid. Committee
discussion followed and the contract was reviewed in detail. The
Committee recommended the contract be corrected for grammatical
and formatting errors that were identified prior to moving it forward to
full City Council.
F. Ordinance No. 6474 (Coleman)
Shelley Coleman, Finance Director, reviewed Ordinance No. 6474
(Budget Amendment #6) with the Committee. This represents the
sixth budget amendment for the 2013-2014 biennium and the first
budget amendment for 2014. This amendment includes requested
project expenses that were previously approved in 2013 but will
require carry forward to 2014 to enable project completion and
requested transportation project expenses as previously approved by
Council. Other requests for funding in this budget amendment
include: (1 ) Revenue adjustments; (2) New staffing in the Legal,
Innovation and Technology, and Public Works M&O departments; (3)
Downtown property sales; (4) Fully fund fire pension liabilities; (5)
KidStock community festival and Arts/Events six year action plan; and
(6) Innovation and Technology Stand-by pay. Committee discussion
followed.
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G. SCORE Jail Stats (Coleman)
Finance Director, Shelley Coleman, presented the SCORE Jail
statistics through September 2013. The Average Daily Population
(ADP) for the City of Auburn in September is 78. SCORE is now
tracking ADP for the 2015 budget year, which is based upon the April
1 , 2013 through March 31 , 2014 ADP. The City's ADP is
approximately 71 for the period of April 2013 through September
2013; down from the 2014 budget count of 84. The City's contribution
to SCORE for the 2014 budget year is $5,504,537.00 and is based
upon a 27.36% share of the operating costs - a $1 ,173,432.00
reduction in costs from the previous year where Auburn's contribution
rate was 33.98%. The main reason for the reduction is due to the
decrease in ADP. Additionally, the judicial process on sentencing has
had a major impact on costs. Committee discussion followed.
H. Project Matrix
The following updates were made to the Project Matrix:
Item 10P: Review date changed to 1/27/14.
Item 21 P: Review date changed to 11/25/13.
Item 27P: Combined with Item 21 P. Item 27P has been removed.
Item 29P: Review date changed to 1/27/14.
Item 31 P: Review date changed to 1/27/14.
Item 61: Review date changed to 1/27/14.
IV. ADJOURNMENT
The meeting was adjourned at 4:30 p.m. The next regular meeting of the
Municipal Services Committee is scheduled for Tuesday, November 12,
2013 at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main Street,
Auburn, WA.
Signed this ZS f� day of November, 2013.
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Bill Peloza, Ch it Terry M I oza, Poli06 Secretary/Scribe
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