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HomeMy WebLinkAbout12-02-2013 12-2-2013 COUNCIL OPERATIONS COMMITTEE Council Operations Committee December 2, 2013 - 1:00 AM City Hall Council Conference Room AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. November 4, 2013 Minutes* III.ACTION A. 2014 City Council Committee Appointments* IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 14 AGENDA BILL APPROVAL FORM Agenda Subject: November 4, 2013 Minutes Date: November 7, 2013 Department: Administration Attachments: 11-4-2013 Minutes Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember:Staff: Meeting Date:December 2, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 14 Council Operations Committee November 4, 2013 - 5:00 PM City Hall Council Conference Room MINUTES I. CALL TO ORDER A. Roll Call Deputy Mayor Backus called the Council Operations Committee meeting to order at 5:00 p.m., in the Council Conference Room at Auburn City Hall, 25 West Main Street in Auburn. Members in attendance included Chair Backus, Vice Chair Rich Wagner and Member Bill Peloza. Also in attendance were Councilmember Largo Wells, City Attorney Daniel B. Heid and Deputy City Clerk Shawn Campbell. B. Announcements There was no announcement. C. Agenda Modifications There was no change to the agenda. II. CONSENT AGENDA A. August 5, 2013 minutes Vice Chair Wagner moved and Member Peloza seconded to approve the August 5, 2013 minutes. MOTION CARRIED UNANIMOUSLY. 3-0 III. DISCUSSION ITEMS A. Discussion of Ordinance No. 6441 with Revisions Vice Chair Wagner moved and Member Peloza seconded to amend the agenda to move Ordinance No. 6441 with revisions to full Council for consideration. MOTION CARRIED UNANIMOUSLY. 3-0 B. Review of Junior City Council Applications The Committee reviewed the applications received for the Junior City Page 1 of 2 CA.A Page 3 of 14 Council. Vice Chair Wagner noted Olympic Middle School, Auburn High School and Mt. Baker Middle School did not have any students apply. The Committee discussed the importance of having representatives from each school. Councilmember Wales suggested the Committee select eight of the nine members and contact Auburn High School requesting a representative be nominated. If an appropriate candidate does not apply from Auburn High School then the first alternate will be appointed. The Committee selected Sydney Campbell, Tyler Cushing, Anton Mahoney,Dalton Hands, and the Auburn High School / Alternate for two year terms. The Committee selected Allison Hand, Mauricio Martinez-Torrez, Olivia Thomas, Mary Riel to one year terms. The Committee also selected Cole Lindell and Angelina Zalutskiy as alternates. Deputy Mayor Backus stated the Mayor's office will staff the Junior City Council Committee meetings. The Committee requested a Special Meeting of the Council Operations Committee be scheduled for November 18, 2013 at 5:00 pm in Council Chambers to meet the Junior City Council members. C. 2014 Standing Committee appointments Chair Backus stated the Committee would make standing committee assignments at the December Council Operations Committee meeting. The Committee could only discuss committee assignments for Councilmembers not in the current election process. The Committee discussed committee chair and vice chair assignments. Councilmember Wales requested the Committee consider appointing a newly elected councilmember to a vice chair position on an appropriate committee. IV. ADJOURNMENT There being no further business come before the Committee, the meeting adjourned at 6:05 p.m. APPROVED this 2nd day of December, 2013. __________________________ ___________________________ Nancy Backus, Deputy Mayor Shawn Campbell, Deputy City Clerk Page 2 of 2 CA.A Page 4 of 14 AGENDA BILL APPROVAL FORM Agenda Subject: 2014 City Council Committee Appointments Date: November 7, 2013 Department: Administration Attachments: Res 4983 Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember:Staff: Meeting Date:December 2, 2013 Item Number:ACT.A AUBURN * MORE THAN YOU IMAGINEDACT.A Page 5 of 14 RESOLUTION NO 4 8 9 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, REPEALING RESOLUTION NO 4779 PASSED DECEMBER 5, 2011,AND DESIGNATING THE MEMBERS, POWERS, DUTIES AND MEETING TIMES AND DAY OF ALL STANDING COMMITTEES OF THE CITY COUNCIL OF THE CITY OF AUBURN WHEREAS, the Auburn City Council Operations Committee designates the formation and membership of the standing committees of the City Council, subject to the approval of a majority of the City Council; and WHEREAS, the Council Operations Committee conducted a meeting on December 3, 2012, at which time the Committee approved the membership of the standing committees, powers and duties of standing committees and meeting schedules for 2013 and recommended the City Council's adoption of the same THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES AS FOLLOWS Section 1. Auburn Resolution No. 4779 passed December 5, 2011, is hereby repealed effective December 31, 2012. Section 2. The Standing Committees of the City Council for the City of Auburn, Washington are as follows. A. PUBLIC WORKS Resolution No. 4893 December 17, 2012 Page 1ACT.A Page 6 of 14 Zabed ZlOZ 'Lljagweoaa C6917 'ONuognlosal aoaawwo0 }oJagwe40 e9iVwngnyay; pue '(y18) eaJVluawanoidwl ssawsn8ay; 'pJeoBuo!suadpue ;ailed 9n3ay; ' pJeoBwsunolay; Jo; uos!e!ls,l!ouno0 seanuslllnn9914lwwo0slyl -saau!wwo0 Ilouno0eleudoiddeJayloyl!nnsuolloesueJl A:padoJda;eu!pJ000lllnnaau!wwoosiyl -suogeuop pue 'uo!llslnboe 'aseal 'alesbulpnloulsuolloesueJl padadleafAI!opue 'saolnJasuollewJojul 'le6al pnooledlolunw 'saoJnosaJuewny 'ueldsall!lioed lel!de0o; 6uplaJsa!opoduoaloynnasel!ouno0 All0ay; o; suollepuawwooeiamewll!nn9914!wwo0 s!yl '196pnqpanoiddeay; josaJnl!puedxa le!oueu!jay;;o6ulio;luowlewJouay; o; uoll!ppeul3dOOS Jagwaw) NVN-10H NHOPPue '(J!e4Oaoln) S3-1VM092:IV-1 '(J1ey0) 3001diVc! NHOF 30NdNld '8 994lwwo0aoueu13ay; ql!msJauewA;ll!;npueleluaJ ;uawd!nbealeu!pJ000 II!maaulwwo0s!yly6lsJ9n0weJ6ad luawanadwluollepodsmipue 'Aoualol}laogeJl sueld ;uawanoJdwllel!de0sNioMoggnd 'sloefoid lel!deosio/NollgndluaJJno) uolleliodsuml suo!leJadopueaoueualulew ;uawd!nbepue uolleoenlaaJls 'asnAenn-to-ly6lJ '(aoueualu!ew pue 'spJepuelsu61sap014eil 'sall!lgn) buuaau!6ua 'uollonJlsuoo6uinl0nulsJauew Ao!lodpueslaaJls 'abeuleJpcools 'saiplpJannas tiepespueJalenno; 6u!;elaJsalolloduoaloynn ese1!ouno041!0ay; o; suo!;epuawwooaJsaNew3dOOS Jagwaw) 3NHOOSO 3NAVAApue '(ne4Oaoln) VZO-13d1118 '(11ey0) d3N9b'MHOIb ACT.A Page 7 of 14 C. PLANNING AND COMMUNITY DEVELOPMENT NANCY BACKUS (Chair), JOHN HOLMAN (Vice Chair), and LARGO WALES (member). SCOPE. Makes recommendations to the City Council as a whole on policies relating to land use planning and zoning, code enforcement, annexation, building permits, transportation (long-term planning and land use and the Transportation Improvement Program), Capital Improvement Plans (Public Works CIP oversight), parks capital and program planning, cultural arts and public art, communications, downtown agreements and operating policies, community services, and economic development. This Committee will serve as the Council's liaison for the Arts Commission, Planning Commission, Human Services Commission, Transportation, Transit and Trails Committee, Parks and Recreation Board with regard to planning issues, Planning Commission, Human Services Committee, TADA (Downtown Association), Urban Core Task Force, Bicycle Task Force, Sister Cities, and Multicultural Roundtable D. MUNICIPAL SERVICES. BILL PELOZA (Chair), WAYNE OSBORNE (Vice Chair), and JOHN PARTRIDGE (member). SCOPE. Makes recommendations to the City Council as a whole on policies relating to police, animal control, emergency planning, telecommunications, solid waste, airport, parks and recreation operations, Auburn International Farmers' Market, Mary Olson Farm, golf course, cemetery, and cable TV This Committee will serve as the Council's liaison for the Airport Advisory Board, Auburn International Farmers' Market Board, Auburn Valley Humane Society Board, Parks and Recreation Board with regard to operational issues, Urban Tree Board, and Cemetery Board. Resolution No. 4893 December 17, 2012 Page 3ACT.A Page 8 of 14 E. LES GOVE COMMUNITY CAMPUS COMMITTEE RICH WAGNER (Chair), LARGO WALES (Vice Chair), WAYNE OSBORNE (Member) SCOPE. Makes recommendations to the City Council as a whole on policies relating to the senior center, museum, and development and ongoing use of the Community Center and Activity Center facilities at Les Gove Community Campus. This Committee will serve as the Council's liaison for the King County Library, Museum Board, and the Boys and Girls Club F COUNCIL OPERATIONS COMMITTEE. NANCY BACKUS (Chair), RICH WAGNER (Vice Chair), BILL PELOZA Member) There is created and established a Council Operations Committee for the city council, the appointment, duties and functions thereof to be as follows. Appointment. Membership of the Council Operations Committee shall consist of the Deputy Mayor, regardless of the Deputy Mayor's length of tenure on the City Council, and the two other Councilmembers having the longest tenure on the City Council. Longest tenure is to be calculated as the total length of consecutive service as a Councilmember The Deputy Mayor shall be the Chair of the Council Operations Committee The Councilmember having the longest tenure on the City Council shall be the Vice Chair of the Council Operations Committee In the event two or more members have equal tenure, the Chair and members of the Council Operations Committee shall be selected on the basis of the largest number of votes received at the most recent general election(s) in which the Councilmembers were respectively elected. It is provided, however, that Councilmembers whose term of office will expire prior to or during the first meeting of a new City Council and who have not been re-elected or appointed to another term of office extending beyond the first meeting of a new City Council shall not be allowed to vote at Council on the approval of the membership of the new committees. Resolution No. 4893 December 17, 2012 Page 4ACT.A Page 9 of 14 Powers and Functions. The function of the Council Operations Committee is to supervise the formation and membership of all standing committees of the City Council. The Council Operations Committee shall, subject to the approval of a majority of the entire City Council, designate all of the standing committees of the City Council. In addition, the Council Operations Committee shall, biennially at the first meeting of a new City Council, or periodically, submit a list of the proposed members of all standing committees of the City Council for approval by a majority vote of the entire City Council. The Council Operations Committee shall also recommend the Chair for each standing committee of the City Council, which recommendations shall also be subject to approval by a majority vote of the entire City Council. The membership of all standing committees of the City Council shall consist exclusively of Councilmembers. Each chair of any standing committee of the City Council shall, in the absence of a quorum at a meeting of his/her particular standing committee, have the authority to appoint a non-member of the standing committee, from the City Council to that standing committee for that meeting to create a quorum for that meeting, or in the chair's absence the vice-chairman shall be able to appoint another Councilmember to that particular committee in the absence of a quorum. The function of the Council Operations Committee is also to propose amendments to the Rules of Procedure of the City Council to the full City Council, and to address issues relating to the whole City Council and make recommendations for action by the full City Council relative to such issues. The Council Operations Committee shall also evaluate and recommend to the whole City Council any actions, responses or sanctions for violations by Councilmembers of these Rules of Procedure, which recommendation shall be considered, voted and/or acted upon by the City Council in the normal course. In cases of alleged misconduct or violations of the City Council Rules of Procedures (ROP), the person suspected of the alleged misconduct or violation of the ROP shall be afforded the opportunity to respond, which opportunity shall be given, with advance notice, in an open meeting of the Council Operations Committee (COC) prior to the COC making any recommendations regarding censure or reprimand or other disciplinary action. Resolution No. 4893 December 17 2012 Page 5ACT.A Page 10 of 14 Meeting Dates. The Council Operations Committee shall meet the first Monday of each month at 5.00 p.m. or more often as needed G. DEPUTY MAYOR and COUNCILMEMBER-AT-LARGE. Councilmember Nancy Backus is designated as Deputy Mayor The duties of Deputy Mayor are outlined in the City council Rules of Procedure H. COMMITTEE OF THE WHOLE NANCY BACKUS (Chair), RICH WAGNER (Vice Chair), ALL OTHER CITY COUNCILMEMBERS (Members) SCOPE. The Deputy Mayor is automatically the chair and the most senior Councilmember, who is not the Deputy Mayor, is the Vice Chair The Committee receives and discusses information relative to issues with broad implications for the City No votes are taken at this committee. Section 3. Unless otherwise designated by the Chair, the day and time of the meetings of the Standing Committees of the City Council of the City of Auburn shall be as follows: A. PUBLIC WORKS. 3:30 P.M. First and third Mondays of each month. B. FINANCE COMMITTEE. 5.30 P.M. First and third Mondays of each month. C. PLANNING AND COMMUNITY DEVELOPMENT COMMTITEE. 5:00 P.M. Second and fourth Mondays of each month. D. MUNICIPAL SERVICES COMMTITEE. 3.30 P.M. Resolution No. 4893 December 17, 2012 Page 6ACT.A Page 11 of 14 Second and fourth Mondays of each month. E. LES GOVE COMMUNITY CAMPUS COMMITTEE 5:00 P.M. Fourth Wednesday of each month. F COUNCIL OPERATIONS COMMITTEE 5.00 P.M. First Monday of each month. G. COMMITTEE OF THE WHOLE The Council Committee of the Whole shall meet whenever there is a fifth Monday in any month or as needed. Section 4. The City Clerk is authorized and directed to incorporate the changes in the committees' scope of authority and function in the City Council Rules of Procedure. Section S. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation Section 6. This Resolution shall take effect and be in full force and effect upon passage and signature hereon. DATED and SIGNED this \1 day of !)Q 2012. U PETER B LEWIS MAYOR Resolution No. 4893 December 17, 2012 Page 7ACT.A Page 12 of 14 ATTEST Danie a E. Daskam, City Clerk APPROVED AS TO FORM: Daniel B Heid, City Attorney Resolution No. 4893 December 17, 2012 Page 8ACT.A Page 13 of 14 2013 AUBURN CITY COUNCIL COMMITTEES PLANNING & PUBLIC WORKS FINANCE COUNCIL COMMUNITY MUNICIPAL LES GOVE OPERATIONS (COC) DEVELOPMENT SERVICES COMMUNITY CAMPUS 500 pm 3 30p 530 pm 5'00 pm 5.00pm 2nd&4th Monday 1st&3rd Monday 3.30 pm 1st&3rd Monday 4th Wednesday 1st Monday 2nd 8 4th Monday Nancy Backus,Chair Rich Wagner,Chair John Partridge,Chair Rich Wagner,Chair Nancy Backus,ChairBillPeloza,Chair John Holman,Vice Ch.Bill Peloza,Vice Ch. eyrie Osborne,Vice Ch. Wagner,Largo Wales,Vice Ch. ' Largo Wales,Vice Ch. Rich Wa Vice Ch. Wayne Osborne John Holman Wayne Osborne Largo Wales John Partridge Bill Peloza Land use,Zoning Water Police City Budget Museum Committee Structure Code Enforcement Sanitary Sewer Capital Facilities Plan Senior Center Committee MembershipSolidWaste Building Permits Storm Drainage Airport Finance Capital&Operating Policy for Whole Council Issues Annexation Right-of-way Management Human Resources Community Center Council Rules of Procedure Streets Gott Course Municipal Court Activity Center Annual Visioning RetreatEconomicDevelopmentCemete Maintenance&Operations ry Legal Cultural Arts,Public Art Equipment Rental Parks 8 Rec.Operations LGCC Relationships: Parks Capital and Information Services P Farmers'Market City eal Pro a Museum Board Program Planning Engineering(uubnes,treHa, Animal Control ty p rty Boys&Girls Club COps Relationships: Engineering(development)design standards,maintenance)Facilities Management Junior Council Telecommunications King County LibraryTransportation(anrern Pw Governmental Affairs Transportation(tong-term capital pro)eas,traffic efficiency, Cable TV COMMITTEE OF planning,T1P'action) nP"oversght,PW CIP"aGron) FC Relationships: THE WHOLE(COW) Capital Improvement Plans Emergency Planning P PW oversght)Tourism Board 5th Monday in any month Mary Olson Farm Communications TIP- hamber of Commerce Nancy Backus,Chair Community Services Transportation BIA,Bus.Improvement Area Rich Wagner,Vice Ch. Improvement MSC Relationships: Fire Relief&Pension Board Downtown Agreements Program Airport Advisory Board All Other Dntn.Operating Policies Cemetery Board Councilmembers Farmers'Market Board Broad implication issues PCDC Relationships: Auburn Valley Humane No Council vote taken Planning Commission Society Board Human Services Parks&Recreation Board Commission operational issues) DEPUTY MAYORMulticulturalRoundtable Urban Tree Board Nancy BackusArtsCommission Parks&Recreation Board Act in absence of the Mayor planning issues) Alternate to all committees TADA,Downtown Assoc. t` Councilmember training Urban Core Task Force r Support cooperative TTT Committee F`. Councilmember relations Transportation,Transit s Tracts) rw" U Help maintain cooperative Bicycle Task Force THAN YOU Council-Mayor relations Sister Cities t00- V 'AIAG I Nt9 Chair COW&COps Chair Emergency Mgmt Compensation Board ' ACT.A Page 14 of 14