HomeMy WebLinkAbout12-02-2013 12-2-2013 COUNCIL OPERATIONS COMMITTEE
Council Operations Committee
December 2, 2013 - 1:00 AM
City Hall Council Conference Room
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. November 4, 2013 Minutes*
III.ACTION
A. 2014 City Council Committee Appointments*
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 14
AGENDA BILL APPROVAL FORM
Agenda Subject:
November 4, 2013 Minutes
Date:
November 7, 2013
Department:
Administration
Attachments:
11-4-2013 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:December 2, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 14
Council Operations Committee
November 4, 2013 - 5:00 PM
City Hall Council Conference Room
MINUTES
I. CALL TO ORDER
A. Roll Call
Deputy Mayor Backus called the Council Operations Committee
meeting to order at 5:00 p.m., in the Council Conference Room at
Auburn City Hall, 25 West Main Street in Auburn.
Members in attendance included Chair Backus, Vice Chair Rich
Wagner and Member Bill Peloza. Also in attendance were
Councilmember Largo Wells, City Attorney Daniel B. Heid and Deputy
City Clerk Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. August 5, 2013 minutes
Vice Chair Wagner moved and Member Peloza seconded to approve
the August 5, 2013 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0
III. DISCUSSION ITEMS
A. Discussion of Ordinance No. 6441 with Revisions
Vice Chair Wagner moved and Member Peloza seconded to amend
the agenda to move Ordinance No. 6441 with revisions to full Council
for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Review of Junior City Council Applications
The Committee reviewed the applications received for the Junior City
Page 1 of 2
CA.A Page 3 of 14
Council. Vice Chair Wagner noted Olympic Middle School, Auburn
High School and Mt. Baker Middle School did not have any students
apply. The Committee discussed the importance of having
representatives from each school. Councilmember Wales suggested
the Committee select eight of the nine members and contact Auburn
High School requesting a representative be nominated. If an
appropriate candidate does not apply from Auburn High School
then the first alternate will be appointed.
The Committee selected Sydney Campbell, Tyler Cushing, Anton
Mahoney,Dalton Hands, and the Auburn High School / Alternate for
two year terms. The Committee selected Allison Hand, Mauricio
Martinez-Torrez, Olivia Thomas, Mary Riel to one year terms. The
Committee also selected Cole Lindell and Angelina Zalutskiy as
alternates.
Deputy Mayor Backus stated the Mayor's office will staff the Junior
City Council Committee meetings. The Committee requested a
Special Meeting of the Council Operations Committee be scheduled
for November 18, 2013 at 5:00 pm in Council Chambers to meet the
Junior City Council members.
C. 2014 Standing Committee appointments
Chair Backus stated the Committee would make standing committee
assignments at the December Council Operations Committee
meeting. The Committee could only discuss committee assignments
for Councilmembers not in the current election process. The
Committee discussed committee chair and vice chair assignments.
Councilmember Wales requested the Committee consider appointing
a newly elected councilmember to a vice chair position on an
appropriate committee.
IV. ADJOURNMENT
There being no further business come before the Committee, the meeting
adjourned at 6:05 p.m.
APPROVED this 2nd day of December, 2013.
__________________________ ___________________________
Nancy Backus, Deputy Mayor Shawn Campbell, Deputy City Clerk
Page 2 of 2
CA.A Page 4 of 14
AGENDA BILL APPROVAL FORM
Agenda Subject:
2014 City Council Committee Appointments
Date:
November 7, 2013
Department:
Administration
Attachments:
Res 4983
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:December 2, 2013 Item Number:ACT.A
AUBURN * MORE THAN YOU IMAGINEDACT.A Page 5 of 14
RESOLUTION NO 4 8 9 3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, REPEALING RESOLUTION NO 4779
PASSED DECEMBER 5, 2011,AND DESIGNATING THE
MEMBERS, POWERS, DUTIES AND MEETING TIMES AND DAY
OF ALL STANDING COMMITTEES OF THE CITY COUNCIL OF
THE CITY OF AUBURN
WHEREAS, the Auburn City Council Operations Committee designates the
formation and membership of the standing committees of the City Council, subject to
the approval of a majority of the City Council; and
WHEREAS, the Council Operations Committee conducted a meeting on
December 3, 2012, at which time the Committee approved the membership of the
standing committees, powers and duties of standing committees and meeting
schedules for 2013 and recommended the City Council's adoption of the same
THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A
REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES AS
FOLLOWS
Section 1. Auburn Resolution No. 4779 passed December 5, 2011, is
hereby repealed effective December 31, 2012.
Section 2. The Standing Committees of the City Council for the City of
Auburn, Washington are as follows.
A. PUBLIC WORKS
Resolution No. 4893
December 17, 2012
Page 1ACT.A Page 6 of 14
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ACT.A Page 7 of 14
C. PLANNING AND COMMUNITY DEVELOPMENT
NANCY BACKUS (Chair), JOHN HOLMAN (Vice Chair), and LARGO
WALES (member).
SCOPE. Makes recommendations to the City Council as a
whole on policies relating to land use planning and
zoning, code enforcement, annexation, building
permits, transportation (long-term planning and
land use and the Transportation Improvement
Program), Capital Improvement Plans (Public
Works CIP oversight), parks capital and program
planning, cultural arts and public art,
communications, downtown agreements and
operating policies, community services, and
economic development. This Committee will serve
as the Council's liaison for the Arts Commission,
Planning Commission, Human Services
Commission, Transportation, Transit and Trails
Committee, Parks and Recreation Board with
regard to planning issues, Planning Commission,
Human Services Committee, TADA (Downtown
Association), Urban Core Task Force, Bicycle Task
Force, Sister Cities, and Multicultural Roundtable
D. MUNICIPAL SERVICES.
BILL PELOZA (Chair), WAYNE OSBORNE (Vice Chair), and JOHN
PARTRIDGE (member).
SCOPE. Makes recommendations to the City Council as a
whole on policies relating to police, animal control,
emergency planning, telecommunications, solid
waste, airport, parks and recreation operations,
Auburn International Farmers' Market, Mary Olson
Farm, golf course, cemetery, and cable TV This
Committee will serve as the Council's liaison for
the Airport Advisory Board, Auburn International
Farmers' Market Board, Auburn Valley Humane
Society Board, Parks and Recreation Board with
regard to operational issues, Urban Tree Board,
and Cemetery Board.
Resolution No. 4893
December 17, 2012
Page 3ACT.A Page 8 of 14
E. LES GOVE COMMUNITY CAMPUS COMMITTEE
RICH WAGNER (Chair), LARGO WALES (Vice Chair), WAYNE
OSBORNE (Member)
SCOPE. Makes recommendations to the City Council as a
whole on policies relating to the senior center,
museum, and development and ongoing use of the
Community Center and Activity Center facilities at
Les Gove Community Campus. This Committee
will serve as the Council's liaison for the King
County Library, Museum Board, and the Boys and
Girls Club
F COUNCIL OPERATIONS COMMITTEE.
NANCY BACKUS (Chair), RICH WAGNER (Vice Chair), BILL PELOZA
Member)
There is created and established a Council Operations Committee for
the city council, the appointment, duties and functions thereof to be as
follows.
Appointment. Membership of the Council Operations Committee shall
consist of the Deputy Mayor, regardless of the Deputy Mayor's length
of tenure on the City Council, and the two other Councilmembers
having the longest tenure on the City Council. Longest tenure is to be
calculated as the total length of consecutive service as a
Councilmember The Deputy Mayor shall be the Chair of the Council
Operations Committee The Councilmember having the longest tenure
on the City Council shall be the Vice Chair of the Council Operations
Committee In the event two or more members have equal tenure, the
Chair and members of the Council Operations Committee shall be
selected on the basis of the largest number of votes received at the
most recent general election(s) in which the Councilmembers were
respectively elected. It is provided, however, that Councilmembers
whose term of office will expire prior to or during the first meeting of a
new City Council and who have not been re-elected or appointed to
another term of office extending beyond the first meeting of a new City
Council shall not be allowed to vote at Council on the approval of the
membership of the new committees.
Resolution No. 4893
December 17, 2012
Page 4ACT.A Page 9 of 14
Powers and Functions. The function of the Council Operations
Committee is to supervise the formation and membership of all
standing committees of the City Council. The Council Operations
Committee shall, subject to the approval of a majority of the entire City
Council, designate all of the standing committees of the City Council. In
addition, the Council Operations Committee shall, biennially at the first
meeting of a new City Council, or periodically, submit a list of the
proposed members of all standing committees of the City Council for
approval by a majority vote of the entire City Council. The Council
Operations Committee shall also recommend the Chair for each
standing committee of the City Council, which recommendations shall
also be subject to approval by a majority vote of the entire City Council.
The membership of all standing committees of the City Council shall
consist exclusively of Councilmembers. Each chair of any standing
committee of the City Council shall, in the absence of a quorum at a
meeting of his/her particular standing committee, have the authority to
appoint a non-member of the standing committee, from the City Council
to that standing committee for that meeting to create a quorum for that
meeting, or in the chair's absence the vice-chairman shall be able to
appoint another Councilmember to that particular committee in the
absence of a quorum. The function of the Council Operations
Committee is also to propose amendments to the Rules of Procedure
of the City Council to the full City Council, and to address issues
relating to the whole City Council and make recommendations for
action by the full City Council relative to such issues.
The Council Operations Committee shall also evaluate and recommend
to the whole City Council any actions, responses or sanctions for
violations by Councilmembers of these Rules of Procedure, which
recommendation shall be considered, voted and/or acted upon by the
City Council in the normal course.
In cases of alleged misconduct or violations of the City Council Rules of
Procedures (ROP), the person suspected of the alleged misconduct or
violation of the ROP shall be afforded the opportunity to respond, which
opportunity shall be given, with advance notice, in an open meeting of
the Council Operations Committee (COC) prior to the COC making any
recommendations regarding censure or reprimand or other disciplinary
action.
Resolution No. 4893
December 17 2012
Page 5ACT.A Page 10 of 14
Meeting Dates. The Council Operations Committee shall meet the first
Monday of each month at 5.00 p.m. or more often as needed
G. DEPUTY MAYOR and COUNCILMEMBER-AT-LARGE.
Councilmember Nancy Backus is designated as Deputy Mayor The
duties of Deputy Mayor are outlined in the City council Rules of
Procedure
H. COMMITTEE OF THE WHOLE
NANCY BACKUS (Chair), RICH WAGNER (Vice Chair), ALL OTHER
CITY COUNCILMEMBERS (Members)
SCOPE. The Deputy Mayor is automatically the chair and
the most senior Councilmember, who is not the
Deputy Mayor, is the Vice Chair The Committee
receives and discusses information relative to
issues with broad implications for the City No
votes are taken at this committee.
Section 3. Unless otherwise designated by the Chair, the day and time of the
meetings of the Standing Committees of the City Council of the City of Auburn shall
be as follows:
A. PUBLIC WORKS.
3:30 P.M.
First and third Mondays of each month.
B. FINANCE COMMITTEE.
5.30 P.M.
First and third Mondays of each month.
C. PLANNING AND COMMUNITY DEVELOPMENT
COMMTITEE.
5:00 P.M.
Second and fourth Mondays of each month.
D. MUNICIPAL SERVICES COMMTITEE.
3.30 P.M.
Resolution No. 4893
December 17, 2012
Page 6ACT.A Page 11 of 14
Second and fourth Mondays of each month.
E. LES GOVE COMMUNITY CAMPUS
COMMITTEE
5:00 P.M.
Fourth Wednesday of each month.
F COUNCIL OPERATIONS COMMITTEE
5.00 P.M.
First Monday of each month.
G. COMMITTEE OF THE WHOLE
The Council Committee of the Whole shall meet
whenever there is a fifth Monday in any month or as
needed.
Section 4. The City Clerk is authorized and directed to incorporate the
changes in the committees' scope of authority and function in the City Council Rules
of Procedure.
Section S. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation
Section 6. This Resolution shall take effect and be in full force and effect
upon passage and signature hereon.
DATED and SIGNED this \1 day of !)Q 2012.
U
PETER B LEWIS
MAYOR
Resolution No. 4893
December 17, 2012
Page 7ACT.A Page 12 of 14
ATTEST
Danie a E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B Heid, City Attorney
Resolution No. 4893
December 17, 2012
Page 8ACT.A Page 13 of 14
2013 AUBURN CITY COUNCIL COMMITTEES
PLANNING & PUBLIC WORKS FINANCE COUNCIL
COMMUNITY
MUNICIPAL LES GOVE OPERATIONS (COC)
DEVELOPMENT SERVICES COMMUNITY CAMPUS
500 pm 3 30p 530 pm 5'00 pm 5.00pm
2nd&4th Monday 1st&3rd Monday 3.30 pm 1st&3rd Monday 4th Wednesday 1st Monday
2nd 8 4th Monday
Nancy Backus,Chair Rich Wagner,Chair John Partridge,Chair Rich Wagner,Chair Nancy Backus,ChairBillPeloza,Chair
John Holman,Vice Ch.Bill Peloza,Vice Ch.
eyrie Osborne,Vice Ch. Wagner,Largo Wales,Vice Ch. ' Largo Wales,Vice Ch.
Rich Wa Vice Ch.
Wayne Osborne John Holman Wayne Osborne
Largo Wales John Partridge Bill Peloza
Land use,Zoning Water
Police City Budget Museum
Committee Structure
Code Enforcement Sanitary Sewer Capital Facilities Plan Senior Center Committee MembershipSolidWaste
Building Permits Storm Drainage
Airport
Finance Capital&Operating Policy for Whole Council Issues
Annexation Right-of-way Management Human Resources Community Center Council Rules of Procedure
Streets
Gott Course
Municipal Court Activity Center Annual Visioning RetreatEconomicDevelopmentCemete
Maintenance&Operations ry Legal
Cultural Arts,Public Art
Equipment Rental
Parks 8 Rec.Operations LGCC Relationships:
Parks Capital and
Information Services
P Farmers'Market City eal Pro a
Museum Board
Program Planning Engineering(uubnes,treHa,
Animal Control
ty p rty
Boys&Girls Club
COps Relationships:
Engineering(development)design standards,maintenance)Facilities Management
Junior Council
Telecommunications King County LibraryTransportation(anrern Pw Governmental Affairs
Transportation(tong-term capital pro)eas,traffic efficiency, Cable TV COMMITTEE OF
planning,T1P'action) nP"oversght,PW CIP"aGron) FC Relationships: THE WHOLE(COW)
Capital Improvement Plans Emergency Planning P
PW oversght)Tourism Board 5th Monday in any month
Mary Olson Farm
Communications TIP-
hamber of Commerce Nancy Backus,Chair
Community Services Transportation BIA,Bus.Improvement Area Rich Wagner,Vice Ch.
Improvement MSC Relationships: Fire Relief&Pension Board
Downtown Agreements Program Airport Advisory Board All Other
Dntn.Operating Policies Cemetery Board Councilmembers
Farmers'Market Board Broad implication issues
PCDC Relationships: Auburn Valley Humane No Council vote taken
Planning Commission Society Board
Human Services Parks&Recreation Board
Commission
operational issues) DEPUTY MAYORMulticulturalRoundtable
Urban Tree Board Nancy BackusArtsCommission
Parks&Recreation Board
Act in absence of the Mayor
planning issues) Alternate to all committees
TADA,Downtown Assoc. t` Councilmember training
Urban Core Task Force r Support cooperative
TTT Committee
F`. Councilmember relations
Transportation,Transit s Tracts)
rw" U Help maintain cooperative
Bicycle Task Force
THAN YOU
Council-Mayor relations
Sister Cities t00-
V 'AIAG I Nt9 Chair COW&COps
Chair Emergency Mgmt
Compensation Board '
ACT.A Page 14 of 14